HARTNELL COMMUNITY COLLEGE DISTRICT Facilities Development Council Minutes Thurs., February 13, 2014, 3:00 p.m. E-112 MEMBERS Name Representing Alfred Muñoz, Vice President Chair Joseph Reyes, Director Matt Coombs, Vice President Management John Anderson, Instructor, Advanced Technology Mary Davis, Instructor, Nursing Paul Casey, Director, DSPS/EOPS Alma Arriaga, HR Specialist Tina Summers, Accounting Assistant-Cashier Ismael Ramirez, Custodian unassigned unassigned unassigned Management, Facilities Management, Info Tech & Resources Faculty Present Absent X X X X Faculty Categorical Programs X X Confidential Staff CSEA X X L-39 X L-39 Student Student X X X Others Name Title or Representing Present Absent CALL TO ORDER & INTRODUCTIONS Meeting called to order at 3:05 p.m. by Joseph Reyes who filled in for Chair Al Muñoz. ACTION ITEMS 1. Approval of prior meeting minutes Joseph Reyes a) Minutes from November and December 2013 meetings were presented and approved with no corrections. b) Minutes from January 2014 Facilities Master Plan meeting were presented and approved with no corrections. INFORMATION/DISCUSSION/PRESENTATIONS Joseph Reyes 1. Long Range Enrollment and Weekly Student Contact Hours Forecast, 2013 Referring to the posted documents, Joseph Reyes stated that the projections will be used in development and review of 2016-17 proposals for future funding. Additionally, the forecast will assist in determining the effectiveness of current space utilization. Lionakis will be addressing use of every classroom and lab space and will prepare a calendar 1 Hartnell College Mission Statement Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to the learning needs of our community and dedicated to a diverse educational and cultural campus environment that prepares our students for productive participation in a changing world. highlighting un-utilized times of day. Joseph added that the State of California recommends 56 hours of usage per room, weekly. 2. Update – Security RFP Joseph Reyes Seven security firms have come forward, including our current provider. The deadline for submission of proposals is Friday, February 14; a newly formed committee will be interviewing the individual firms on February 19 and February 24. Joseph pointed out that a lot of improvements have been made in the security area and the committee is doing due diligence to ensure the best company is selected to meet the needs of students, the campus, and the community. Tina Summers asked if the committee will be selecting the security firm to which Joseph responded they will be making a recommendation only. 3. Update – Science Building Joseph Reyes At the February 4 Board meeting, a contract with Dilbeck and Sons of Salinas, CA was approved. This was the second time the project was out for bid as a decision to reject the first group of bids was made. Joseph stated that the budget is slim; any money saved can potentially be used for equipment purchases. Completion is projected during spring semester 2016. Discussion ensued. 4. Update – Technical Training Building Completion Joseph Reyes The ribbon cutting ceremony for the building was held on January 30. John Anderson stated that he hopes everyone realizes what an asset this building is to the campus and community. OTHER ITEMS/BRIEF ANNOUNCEMENTS Brief discussion related to the Facilities Master Plan. Joseph brought everyone up to date on the project’s status: Lionakis is currently meeting with programs deans/directors to go over a series of questions to find out which needs are being met and which are not. Joseph added that the FMP project will take approximately ten months from start to finish. Part of the process will encompass assessing old facilities and whether it is cost effective to refurbish or tear down and rebuild. After the assessment, the next steps will be evaluated. Joseph stated that Lionakis will be meeting with the community; every stakeholder will have a say throughout the process. Finally, Joseph reminded everyone that the next meeting will be a combined Facilities Development Council and Facilities Master Plan Planning Group meeting. NEXT MEETING(S) March 13, 2014 (in conjunction with Facilities Master Plan Planning Group) April 10, 2014 May 8, 2014 ADJOURNMENT Joseph Reyes Meeting adjourned at 3:40 p.m. 2 Hartnell College Mission Statement Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to the learning needs of our community and dedicated to a diverse educational and cultural campus environment that prepares our students for productive participation in a changing world.