Facilities Development Council
Minutes
Thursday, May 8, 2014, 3:00 p.m.
E-112
Present
X
X
X
X
X
X
Absent
X
X
X
X
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X
Name
Alfred Muñoz, Vice President
Chair
Joseph Reyes, Director
Representing
Management
Management, Facilities
Matt Coombs, Vice President
John Anderson, Instructor,
Advanced Technology
Management, Info Tech
& Resources
Faculty
Mary Davis, Instructor, Nursing Faculty
Categorical Programs Paul Casey, Director,
DSPS/EOPS
Alma Arriaga, HR Specialist
Tina Summers, Accounting
Assistant-Cashier
Ismael Ramirez,
Custodian unassigned unassigned
Confidential Staff
CSEA
L-39
L-39
Student
Student unassigned
Name
Brian Lofman, Dean
Title or Representing
IPE
Present
X
Absent
Meeting called to order at 3:20 p.m. by Al Muñoz.
1.
April’s meeting minutes were reviewed; no changes were requested.
 FDA Update Andy Newton
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Hartnell College MIssion Statement
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success.
Hartnell College Vision Statement
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community.

FDA is proposing to install five mobile labs on the pad at Alisal Campus. May be called the
Requirements are electricity hookups, water, and sewer access; FDA would cover these costs as well as engineering costs. The FDA hopes to have the trailers installed by the end of June although they would not be operational at that time. The FDA’s assistant commissioner may be making a site visit on June 19. Al Muñoz asked Andy to provide information for discussion by the council and to determine if any issues are present. Additionally, Al asked Andy if any communications have taken place with the City of Salinas. Andy stated there has not yet been any contact with the city however a conference call will be scheduled to include Joseph Reyes and the city. Discussion followed. Andy asked for clarification on the recommendation process; Dr. Lewallen instructed him to begin with the FDC. Joseph asked Andy to provide a copy of the amendment to the agreement for the FDCs review and discussion. The document would also be posted to the shared governance website. Further, Joseph stated that a vote to send the project to the CPC would be required of the FDC. Al agreed that Andy must begin by providing a copy of the amendment for review, discussion, and a vote to send forward to CPC. Andy confirmed he would obtain a draft amendment and email it to Al and Joseph for initial review so a final draft can be seen by the FDC at the June meeting. Andy asked if this amendment would go to the June Board meeting; Al stated it is practical to expect the amendment be on the August Board agenda. Joseph asked if the Cabinet must be involved in parking trailers on Alisal campus; Al responded he would speak with Lucy about this. Andy thanked everyone for their time and departed the meeting at 3:36 p.m.
Five Year Plan Joseph Reyes 
Joseph reviewed the 2016-20 Five Year Capital Outlay Plan document and responded to questions. He stated that the document will be presented to the CPC and the goal is to present at the June 3 Board meeting for approval. The five year plan is scheduled to be mailed to the Chancellor’s Office by July 1.
 Board Policy – “Best Value” Alfred Muñoz
Al stated that BP 2230 has been in place for quite some time and will be modified to include a section related to best value: the selection of contractor based on best value. Al reminded the FDC of the recent RFP for
Security Services and noted that the security firms interviewed were made aware that the college was seeking the best value to the district, not the lowest cost. Based on the district’s policy, awarding a contract based on best value could not be moved forward without following the proper process for best value. After the best value policy moves through the councils, it will then go to the Board for 1 st and 2 nd readings, and after approval, a contractor can be selected. Additionally, Al stated that the district’s current security provider,
Universal Protection Services, has been asked to extend their agreement on a month-to-month basis. The agreement to extend is on the May 6 Board agenda. Al asked that at the June FDC meeting, everyone be prepared to discuss and vote to move the best value policy forward to CPC.
1.
Al provided a brief budget update. He is currently working on the 2014-15 tentative budget; the final budget will be presented for Board approval in September. There is still a lot of work to be done on the tentative budget; must be completed in the next week.
2.
Paul Casey said he recently met with Joseph Reyes and Melissa Stave regarding student accessibility and now wishes to discuss further with the FDC. Al asked Paul to put together backup for the agenda item which will be placed on the FDCs webpage to enable members to review prior to discussion at the June meeting.
 August 14, 2014
 September 11, 2014
 October 9, 2014
Meeting adjourned at 4:23 p.m.
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