Program Planning and Assessment (PPA)
for Academic Programs
Comprehensive Review, Annual Review & Action Plan
Spring 2016
The purpose of Program Planning and Assessment at Hartnell College is to obtain an honest and authentic view of a program and to
assess its strengths, opportunities, needs, and connection to the mission and goals of the college. The process is based on the premise
that each academic program reviews assessment data and uses these data to plan for improvement. The results of these annual cycles
provide data for a periodic comprehensive review that shows evidence of improvement and outlines long-range goals.
The Program Planning and Assessment process improves and increases the flow of information about student learning, student success
and student behavior at Hartnell College. The result of the process also improves institutional effectiveness.
Program/Discipline
Date Completed (must be in final
form by 4/28 /16)*
Date Submitted to Dean
*Please note that you should work with your colleagues and dean/director to ensure that this report is completed, revised as
needed, in its final form and submitted no later than the end of April.
List of Contributors/Reviewers, including Title/Position
Name
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Title/Position
________________________
Typed Name of Area Dean/Director
_________
Date
Dean’s Comments (Optional):
For Comprehensive Review:
_______________________
Typed Name of VPAA
_________
Date
VPAA Comments (Optional):
This PPA report is organized in 3 sections and 10 subsections as follows:
I.
II.
III.
Comprehensive Review – a. Overall Program Effectiveness, b. Instructional Staffing, c. CTE Programs – Labor Market &
Achievement, and d. Program Goals.
Annual Review – a. Course Data & Trends, b. Curriculum,
c. Outcomes, and d. Previously Scheduled Activities.
Annual Action Plan – a. New Activities and b. Resource Requests.
INSTRUCTIONS
 For programs/disciplines scheduled for comprehensive review in spring
2016, please complete Sections I, II, and III.
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 For programs/disciplines scheduled for annual review, please complete
Sections II and III.
I.
COMPREHENSIVE REVIEW
Please complete this section for programs/disciplines scheduled for comprehensive review in spring 2016.
Go to Section II for programs/disciplines scheduled for annual review in spring 2016.
A. OVERALL PROGRAM EFFECTIVENESS
1. Describe your program in terms of its overall effectiveness over the past several years.
Please consider the questions below in describing your program/discipline/area.





How are students/employees served by the program?
What are the unique aspects of the program?
How does the program relate to the needs of the community?
How does the program interface/collaborate with other programs on campus?
What is working well and not working well in the program/discipline?
[Begin response here]
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B. INSTRUCTIONAL STAFFING
1. In the table below enter the number of sections offered and the number of full time and adjunct faculty in your
program/discipline by term over the past 3 years.
R:\\PPA Spring 2016
Term
No. of Active Sections
Full-time Faculty
Adjunct
Faculty
FTEF
Taught
(if data available)
Fall 2012
Spring 2013
Fall 2013
Spring 2014
Fall 2014
Spring 2015
2. What staffing factors/challenges have influenced the effectiveness of the program?
[Begin response here]
C. CTE PROGRAMS – LABOR MARKET & ACHIEVEMENT
Please complete this section if the program is Career Technical Education
(CTE). Go to subsection D if the program is not CTE.
1. Provide your assessment of your programs effectiveness in job placement and transferring students to fouryear institutions. Does your program have a standard for job placements or transfer rates?
[Begin response here]
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2. Describe the activities/actions of and recommendations resulting from advisory committee meetings that
have occurred over the past two years.
[Begin response here]
3. Does labor market data and/or the need for additional education indicate that changes should be made to
your program? Does the program (continue to) meet a labor market demand and/or fulfill an important step
toward higher/additional education?
[Begin response here]
4. Does your program have a standard for graduation rates, licensing exams, and/or certification exams? If so,
please include details.
[Begin response here]
D. PROGRAM GOALS
1. List and describe program/disciplinary goals for the next comprehensive review cycle. Be sure to
highlight innovative, unique, or other especially noteworthy aspects.
In considering your program’s future goals, please review Hartnell’s vision and mission statements.
VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to
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the social, cultural, and economic vitality of our region and the global community.
MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
[List and describe program goals here]
1)
2)
3)
4)
5)
II.
ANNUAL REVIEW
This section must be completed for ALL academic programs, including those scheduled for a
comprehensive review in spring 2016.
A. COURSE DATA & TRENDS
Please evaluate the 3-year trend of enrollment and success of courses in your program/discipline. Identify the
courses you are choosing to examine this current year in the list below. You do NOT need to evaluate trends for
each course every year. R:\\PPA Spring 2016
Please use the data that have been provided. Analyze trends that you observe with respect to the data for the identified courses
and answer the following questions.
ENROLLMENT
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1. Review the enrollment data. Describe and analyze any patterns or anomalies that you notice. How do Face
to Face, Hybrid and DE courses compare? What do you make of these patterns or anomalies? What actions
should be taken to ensure continuous improvement?
[Begin response here]
SUCCESS
2. Review the success data. Describe and analyze any patterns or anomalies that you notice. How do Face to
Face, Hybrid and DE courses compare? What do you make of these patterns or anomalies? What actions
should be taken to ensure continuous improvement?
[Begin response here]
DEGREES AND CERTIFICATES
3. Describe the demonstrated effectiveness of the program over the past several years with trends in degree
and certificate completions/awards.
[Begin response here]
4. Describe any other relevant factors regarding diverse teaching modalities and environments, such as specific
Locations and scheduled times.
[Begin response here]
B. CURRICULUM
R:\PPA Spring 2016\Curriculum Data
Please answer the following questions. The data point above will take you to a chart that contains all courses in
Curricunet, the last time they went through the Curriculum Committee, and when they are due to go through
again. Any course with a “*” next to the date or just in the box in the Last Time column have an active draft that
someone may be working on. Any date in the Last Time column that is over 5 academic years old is in red and
needs to be revised through the committee as soon as possible. The courses without dates in the Last Time column
did not have a date of last approval listed.
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1.
2.
3.
Are all courses reviewed and up to date?
If your courses are not up to date, what is your plan to get them done?
Are there any plans to add new curriculum?
[Begin response here]
C. OUTCOMES
Use your Program Outcome Maps to assist you in this subsection. As you plan your course assessments, keep the higher level
program outcome in mind. While course level assessment serves the purpose of examining the teaching and learning for that
particular course, it also provides the data that will be viewed collectively for assessment of the associated program level
outcomes.
PROGRAM LEVEL OUTCOMES
1. Please answer the following questions. An outcome list of your program can be found in your file at the end of
the data point. R:\Student Learning Outcomes\Program Level Assessment Reports\Program Level Assessment
Reports 2014 - 2015
1) What PLO did you assess?
2) What did you find?
3) What plans did you make as a result?
Was there review and analysis of the data? How did the discipline faculty engage in discussion? Were any interventions
conducted? Are there any plans to make changes to certificate/degree programs or improvements in teaching and student
learning?
[Begin response here]
CORE COMPETENCIES
2. Describe how Core Competencies (Communication Skills, Information Skills, Critical Thinking/Problem
Solving, Global Awareness, Aesthetic Appreciation, Personal Growth and Responsibility) were specifically
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addressed by the program/discipline during the past year. For example, were data gathered at the course level?
Was there review and analysis of the data? How did the discipline faculty engage in discussion? Were any
interventions conducted? Are there any plans to make changes to courses or improvements in teaching and
student learning?
[Begin response here]
COURSE LEVEL STUDENT LEARNING OUTCOMES
Please answer the following questions. A list of what you should have assessed can be found using the provided
data link. Your actual results can be found in Elumen. http://www.hartnell.edu/slo
1)
2)
3)
4)
What SLO did you assess in Spring 2015 and Fall 2015?
What did you find?
What plans did you make as a result?
Do and assessment activities need to be strengthened or improved? What are the challenges to achieving these
improvements?
Was there review and analysis of the data? How did the discipline faculty engage in discussion? Were any interventions
conducted? Are there any plans to make changes to certificate/degree programs or improvements in teaching and student
learning?
[Begin response here]
1. What academic support services do the students in your program utilize and how frequently? Are there any
other services that could enhance students learning in your program?
[Begin response here]
D. PREVIOUSLY SCHEDULED ACTIVITIES
Using your previous PPA as a template, please complete the table.
http://www.hartnell.edu/2015-academic-affairs-division-program-planning-and-assessment
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Activity scheduled
What success has been
achieved to date on this
activity?
What challenges existed or
continue to exist?
When do you expect this
activity to be completed?
1.
2.
3.
* For each activity that will continue into AY 2016-17 and that requires resources, submit a separate resource request in Section III.
1. Evaluate the success of each completed activity since your last PPA. What measurable outcomes were achieved?
Did the activities and subsequent dialogue lead to significant change in student learning or program success?
[Begin response here]
III.
ANNUAL ACTION PLAN
This section must be completed for ALL academic programs, whether scheduled for annual or
comprehensive review in spring 2015.
A. NEW ACTIVITIES
This subsection addresses new activities for, and continuing new activities into, AY 2017-8 An activity can address many different
aspects of your program/discipline, and ultimately is undertaken to improve, enhance, and or keep your program/discipline area
current. A new activity may or may not require additional resources. Activities can include but are not limited to:
a. NEW CURRICULUM
b. FURTHER DEVELOPMENT OF THE PROGRAM OR SERVICE
c. GRANT DEVELOPMENT AND PROPOSALS
d. FACULTY AND STAFF TRAINING
e. MARKETING/OUTREACH
f. ENROLLMENT MANAGEMENT
g. STUDENT SERVICES
h. ADMINISTRATIVE SERVICES
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i.
j.
SUPPORT OPERATIONS
FACILITIES
1.
List information concerning new projects or activities planned. Each new activity should use a table, so please copy what is
provided as needed. The first activity listed should be the most important; the second activity listed the second most important, etc.
Please keep in mind that resources needed, if funded, would not be approved until spring 2017 and provided until FY
2017-18. Ongoing activities involving resources that will no longer be available from grant funds starting FY 2017-18 must
be planned for appropriately.
Activity
Strategic Plan(s), related
SLO(s), PLO(s) or goal(s)
Desired Outcome
Resources Needed
Responsible Person
Estimated date at
completion
Comments
* See Appendix A for a list of the 11 goals in the college’s Strategic Plan.
B. RESOURCE REQUESTS
It is important that you identify resources needed to complete all activities and project their cost. These resources and costs will be
considered through the College’s integrated planning (governance, budget development, funding decision making, and resource
allocation) processes. All resource requests must be linked to the new or continuing activity.
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R:\PPA Spring 2016\Budget Request Spreadsheet
Please use the link provided to obtain a copy of the Budget Request Spreadsheet that will be used to organize your request. Please
save and rename the file on the computer of the person responsible. Each individual budget request must be placed on the
appropriate page of the Budget Request Spreadsheet. The pages correspond to a specific budget category (certificated personnel,
classified personnel, management personnel, supplies under $200, capital equipment over $200, technology, contract services,
training, travel, library materials and facilities). You can move between the pages with the tabs at the bottom of the Budget Request
Spreadsheet. You must fill out the first five columns for each request (the first two columns may seem redundant, but they are
needed for when the request are merged together). If you have a question regarding the information required in a column, clicking
the title box will bring up a brief description of what is needed. The completed Budget Request Spreadsheet must also be
submitted no later than April 28, 2016.
1. Please rank your top 5 resource request in order of priority regardless of category.
1)
2)
3)
4)
5)
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APPENDIX A. Strategic Priorities & Goals
(from Hartnell College Strategic Plan 2013-2018)
Priority 1: Student Access
Goal 1A:
Hartnell College will provide higher education, workforce development, and lifelong learning opportunities—with
seamless pathways—to all of the college’s present and prospective constituent individuals and groups.
Priority 2: Student Success
Goal 2A: Hartnell College will provide a supportive, innovative, and collaborative learning environment to help students
pursue and achieve educational success.
Goal 2B: Hartnell College will provide a supportive, innovative, and collaborative learning environment that addresses and
meets the diverse learning needs of students.
Priority 3: Employee
Diversity and Development
Goal 3A: Hartnell College is committed to 1) increasing diversity among its employees; 2) providing an environment that is safe for
and inviting to diverse persons, groups, and communities; and 3) becoming a model institution of higher education whose respect for
diversity is easily seen and is fully integrated throughout its policies, practices, facilities, signage, curricula, and other reflections of
life at the college.
Goal 3B: To attract and retain highly qualified employees, Hartnell College is committed to providing and supporting relevant,
substantial professional development opportunities.
Priority 4:
Effective Utilization of Resources
Goal 4A: To support its mission, Hartnell College is committed to the effective utilization of its human resources.
Goal 4B: Hartnell College is committed to having its physical plant, furnishings, and grounds maintained and replaced in a
planned and scheduled way to support learning, safety, security, and access.
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Goal 4C: Hartnell College will maintain a current, user-friendly technological infrastructure that serves the needs of students
and employees.
Goal 4D:
Hartnell College is committed to maximizing the use and value of capital assets, managing financial resources,
minimizing costs, and engaging in fiscally sound planning for future maintenance, space, and technology needs.
Priority 5:
Innovation and Relevance for Programs and Services
Goal 5A: Hartnell College will provide programs and services that are relevant to the real- world needs of its diverse student
population, while also developing and employing a culture of innovation that will lead to improved institutional effectiveness and
student learning.
Priority 6: Partnership with
Industry, Business Agencies and Education
Goal 6A: Hartnell College is committed to strengthening and furthering its current partnerships, in order to secure lasting, mutually
beneficial relationships between the college and the community that the college serves.
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