Alpha Gamma Sigma
Constitution and Bylaws of Mu Chapter
2013 Revision
Article I – Name
Section 1. The official name of the Crafton Hills College chapter of Alpha Gamma Sigma shall be the “Mu
Chapter of Alpha Gamma Sigma, Incorporated."
Section 2. The organization may be referred to on the Crafton Hills College campus as “Alpha Gamma
Sigma” or by the initials AGS. At AGS State Conventions, Northern Regional Conferences and AGS
State Advisory Board meetings, the organization may be referred to as "Mu Chapter” or the "Crafton Hills
College Chapter.” Off campus, but within the Crafton Hills College community, the term “Crafton Hills
College Chapter of the Alpha Gamma Sigma Honor Society” shall be recommended.
Article II – Purposes
The purposes of the Mu Chapter shall be to foster, promote, maintain, and recognize academic
excellence on the Crafton Hills College campus and to provide service to the college and the community.
Article III – Membership
Section 1. INITIAL MEMBERSHIP. A person may attain initial membership by completing 12 semester or
18 quarter units in a maximum of 3 semesters or 5 quarters at any recognized institution of higher
education and having a cumulative grade-point average (GPA) of at least 3.00. No units acquired more
than two years prior to application for initial membership shall be used prohibitively.
Section 2. TEMPORARY MEMBERSHIP. All life members of the California Scholarship Federation and
those who graduated with a minimum GPA of 3.50 at the high school level shall be invited to become
temporary members during their first semester in a community college and shall have, upon payment of
dues, all the privileges of membership except that of holding state elective office.
Section 3. CONTINUING MEMBERSHIP. An initial member may obtain continuing membership by:
a. Achieving for the previous semester or quarter not less than a 3.00 GPA in courses of recognized
college standing, AND
b. Maintaining a cumulative GPA of 3.00 or better in courses of recognized college standing.
Continuing members will receive one semester (quarter) grace if the member's semester/quarter GPA
falls below 3.00, but their cumulative GPA is 3.00 or above. There shall be no two consecutive grace
periods. In the event that a student takes all classes credit/no credit, then that semester will count as the
grace period if they are a continuing member.
Section 4. PERMANENT MEMBERSHIP. Student members may apply for permanent membership
during the semester in which they complete a minimum of 60 semester units in degree appropriate
courses with at least half of them completed at a community college. Applicants with as few as 54
semester degree appropriate units may be eligible for permanent membership provided they have
enough units graded CR to make up the required total. Applicants must also meet the requirements of
Paragraphs “a” or “b” below:
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a. The member has maintained a cumulative GPA of 3.50 or better in all recognized college work and
has been a member of AGS for at least one term OR
b. The member has maintained a cumulative GPA of 3.25 or better in all recognized college work and
has been a member of AGS for at least two terms.
In determining eligibility, units must be counted beginning with those most recently completed and going
back chronologically until the number of units is reached. If any units from a semester (or quarter) are
used to establish eligibility, all units in graded courses on that and all intervening transcripts must enter
into the calculation of the GPA.
Any course completed two years or more prior to application for permanent membership, whether at a
community college or other institution, shall not be used to prohibit any person from becoming a
permanent member, provided these units are not used to meet the minimum number of required units.
Permanent membership is not granted automatically. Student members must apply for this status through
their chapter’s advisor(s), who determine(s) the eligibility of applicants.
.
Section 5. All qualified applicants for membership shall submit a completed Membership application form
to the AGS advisor.
Section 6. All members, except Permanent Members, shall pay membership dues each semester. The
amount of membership dues shall be determined by the Executive Board and approved by the
membership after consideration of the budget as prepared and presented by the Treasurer. Dues shall be
paid no later than by the third meeting of the semester.
Section 7. Students who have academic records sufficient to qualify them as Initial, Temporary or
Continuing members and who have applied for membership and participate in the chapter’s activities and
paid their membership dues shall be considered to be voting members. However, members who have not
completed the required number of service hours by the last regular meeting of the semester shall not
have membership in Alpha Gamma Sigma recorded on their transcripts for that semester.
Article IV – Conduct of the Meetings
Officers and Advisors
Section 1. The elected officers of Mu Chapter shall be a President, Vice-President of Community Service,
Vice-President of Fundraising, Treasurer, Secretary, Publicity Chairperson, Social Chairperson, and
Historian.
Section 2. No person shall serve as an elected officer of AGS who is at the same time an executive
officer of the Student Senate.
Section 3. Officers shall be elected at the end of the spring semester to serve during the following year.
Nominations shall be made from the floor at the next-to-last meeting of the semester. Any members
qualified and willing to hold any elective office in the chapter may be nominated or may nominate
themselves.
Section 4. Officers shall serve until the end of the year for which they were elected unless they resign or
are recalled earlier. Their successors shall take office as soon as the old semester has ended. Vacant
offices shall be filled by election of the general body as soon as possible. If for any reason nominations
and elections are not held at the times specified above, both nominations and elections shall be held at
the first general meeting of the new semester. In such a case, an interim committee chosen by the faculty
advisor(s) from among the previous semester’s membership shall have the authority to act as the
Executive Board and take care of the chapter’s business between semesters and until elections are held.
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Section 5. Elected officers shall not resign without providing written notice to the faculty advisor(s) at
least five regular school days prior to the termination date.
Section 6. An elected officer may be removed from office for either of the following reasons:
a. Missing three regularly scheduled Executive Board meetings during the semester without providing
prior notice to the president or a faculty advisor.
b. Non-performance of duties as decided by half (1/2) of the active regular membership present at any
regularly scheduled general meeting. The officer in question shall be notified no fewer than five
regular school days prior to the meeting at which the vote for removal from office is to be taken.
Should the officer in question resign voluntarily before that meeting is held, the vote shall have
become unnecessary.
Section 7. Mu Chapter shall have at least one Advisor from the certificated ranks of the Crafton Hills
College faculty. The faculty member must be willing to accept the responsibilities of the position. There is
no limit to the number of Co-advisors the membership may choose. Retired faculty who have served as
AGS advisors may be invited to serve as Advisors Emeriti, and classified personnel may also serve as
AGS advisors; but at least one advisor must be certificated and currently employed by Crafton Hills
College.
Section 8. A quorum shall consist of one-half of the active regular members.
Article V – Duties of Officers and Advisors
Section 1. The President shall:
a.
b.
c.
d.
e.
preside at general and Executive Board Meetings of the chapter;
oversee all activities consistent with the aims and purposes of the chapter;
appoint such special committees as may be necessary for the accomplishment of the chapter’s aims;
assist Executive Board members, as necessary, to accomplish the purposes of the chapter; and
prepare a written report at the end of the spring semester and submit copies of it to the faculty
advisor(s) and the incoming President.
Section 2. The Vice-President of Community Service shall:
a. perform the duties of the President at the request of, or in the absence of, the President;
b. oversee all community service activities;
c. maintain current service hour totals on a monthly basis and post this information on the club bulletin
board;
d. prepare a final list of service hours completed by all members at the end of each semester and
submit it to the faculty advisor(s); and
e. prepare a written report at the end of the spring semester and submit copies of it to the faculty
advisor(s) and the incoming Vice-President of Community Service.
Section 3. The Vice-President of Fundraising shall:
a. perform the duties of the President at the request of, or in the absence of, the President and the VicePresident of Community Service;
b. chair the Fundraising Committee;
c. develop a calendar of fundraising activities, including identifying specific goals for each semester;
d. oversee all fundraising activities, including serving as liaison with outside agencies and recruiting
participating AGS members;
e. maintain a record of all correspondence with outside agencies;
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f.
prepare a written report at the end of the spring semester and submit copies of it to the faculty
advisor(s) and the incoming Vice-President of Fundraising.
Section 4. The Treasurer shall:
a. be responsible and accountable for the funds of the chapter;
b. do purchase requisitions in a timely manner;
c. collect assessments and contributions for any special activities which further the purposes of the
chapter;
d. make any payment of debt incurred by the chapter by the end of the week in which it was received;
e. receive and deposit money collected through fund-raising activities, within two days of receiving the
money;
f. give a Treasurer’s report at all Executive Board and general meetings;
g. prepare a written report at the end of the spring semester and submit copies of it to the faculty
advisor(s) and the incoming Treasurer.
Section 5. The Secretary shall:
a. upon the direction of the Executive Board and advisor(s), write and distribute the agendas for all
general meetings;
b. record the minutes of all meetings and have copies ready for distribution within three school days
after each meeting;
c. distribute copies of the minutes of general meetings to members at each general meeting;
d. maintain a binder containing copies of all agendas and approved minutes.
e. collect membership applications and turn them into the faculty advisor; and
f. provide a written report at the end of the spring semester and submit copies to the faculty advisor(s)
and the incoming Secretary.
Section 6. The Publicity Chairperson shall:
a. serve as Chair of the Publicity Committee;
b. be in charge of publicizing activities of the chapter throughout the Crafton Hills College campus and
Yucaipa and Redlands community;
c. provide a written report at the end of the spring semester and submit copies to the faculty advisor(s)
and the incoming Publicity Chairperson.
Section 7. The Social Chairperson shall:
a. be responsible for the creation and maintenance of a social calendar every semester, planning at
least one social event per month on or off campus, with varying economic and demographic
options;
b. arrange each event from planning to completion, ensuring that each event is publicized and
posted;
c. be a standing member of the Publicity Committee;
d. provide a written report at the end of the spring semester and submit copies of it to the faculty
advisor(s) and the incoming Social Chairperson.
Section 8. The Historian shall:
a. maintain a record of all AGS events, including applicable advertisements, posters, emails, or
other announcements;
b. collect and keep all calendars of AGS events, including all community service and fundraising
activities;
c. take photos of all of AGS events, including all community service and fundraising activities;
d. oversee the publication of at least one AGS newsletter each semester;
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e. serve as a member of both the Fundraising and Publicity Committees;
f. prepare a written report at the end of the spring semester and submit copies of it to the faculty
advisor(s) and the incoming Historian.
Section 9. The Faculty Advisors shall share in carrying out the following duties:
a. make certain that all elected officers are acquainted with both these Bylaws and the Bylaws of the
state organization of Alpha Gamma Sigma, Incorporated;
b. arrange for a location where the chapter records can be kept, and receive and file the elected officers’
final reports at the end of the spring semester;
c. attend general and Executive Board meetings and, whenever necessary, advise officers and
members on ways of accomplishing the purposes of the chapter;
d. whenever possible, attend regularly scheduled meetings of the AGS state Advisory Board and report
pertinent information from these meetings to the chapter’s Executive Board and general membership;
e. share with chapter officers and members all pertinent communications received from the state
organization of Alpha Gamma Sigma, Incorporated;
f. keep an accurate and updated membership list;
g. make certain that the faculty and administration are aware of the activities of the Mu Chapter of Alpha
Gamma Sigma on the Crafton Hills College campus, and that they know of the purposes of the
organization;
h. accompany delegates of students to the Southern Regional Conference and the state Convention;
i. attend all evening or weekend fund-raising activities of the chapter as required by the California
Education Code;
j. collect applications for Permanent Membership from members, check the qualifications of each, and
present an official certificate and gold pin to each one that qualifies;
k. make certain that all communications from the state organization of Alpha Gamma Sigma,
Incorporated, are shared with all co-advisors and are properly responded to whenever such response
is required by the Bylaws of the state organization;
l. at the end of each semester, report to Admissions and Records the names and Student I.D. numbers
of all members who have met the qualifications for membership during the semester, as well as the
names of all new Permanent Members of Alpha Gamma Sigma so that such membership can be
recorded on their transcripts; and
m. make certain that the chapter is never without at least one faculty advisor who is certificated and is a
current employee of Crafton Hills College.
Article VI –The Executive Board
Section 1. Any officer may call special meetings of the Executive Board between semesters as well as
during the semester on any day including weekends providing a faculty advisor is able to attend.
Section 2. AGS officers are expected to attend all regularly scheduled Executive Board meetings. A
quorum for the Executive Board shall consist of one-half of the elected officers.
Section 3. At least one faculty advisor shall be present at all official meetings of the Executive Board.
Section 4. The Executive Board shall:
a. plan activities consistent with the accomplishment of the purposes of the chapter;
b. approve all expenditures of funds necessary to further the purposes of the chapter before such
expenditures have been made;
c. grant initial, temporary and continuing membership to those who qualify under Article III of these
Bylaws;
d. deny or revoke membership to anyone who acts in a manner inconsistent with the spirit and purposes
of Alpha Gamma Sigma;
e. determine and publicize the various ways in which members may earn their service hours.
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Article VII: Standing Committees
Section 1. The following shall be the standing committees of the Mu Chapter of Alpha Gamma Sigma:
Fundraising and Publicity.
Section 2. The membership of the Fundraising Committee shall be as follows:
a. AGS Vice-President of Fundraising (chair);
b. AGS Treasurer;
c. AGS Historian;
d. at least 2 other AGS members.
Section 3 . The duties of the Fundraising Committee shall include, but not be limited to, the following:
a. develop a calendar of fundraising activities, including identifying specific goals for each
semester;
b. publish information related to all fundraising activities to the full AGS membership;
c. oversee all fundraising activities, including serving as liaison with outside agencies and
recruiting participating AGS members;
d. other duties as assigned by the AGS President and Advisor.
Section 4. The membership of the Publicity Committee shall be as follows:
a. AGS Publicity Chair (chair);
b. AGS Historian;
c. AGS Secretary;
d. at least 2 other AGS members.
Section 5. The duties of the Publicity Committee shall include, but not be limited to, the following:
a. develop and publish a calendar of all AGS activities across campus, including community
service activities, fundraising activities, and other AGS events, using a variety of
methods, including but not limited to posters, email blasts, AGS, website,Twitter feeds,
and Facebook announcements;
b. create and maintain an updated list of all AGS activities and disseminate to the full AGS
membership;
c. oversee the production of at least one AGS newsletter per semester;
d. other duties as assigned by the AGS President and Advisor.
Section 6. Ad hoc and subcommittees of standing committees may be established by the AGS President
as needed. The AGS President may dissolve these committees when they are no longer necessary.
ARTICLE VIII – Service Hours
Section 1. All members (except Permanent Members) must complete a minimum of 20 service hours, as
explained in the AGS Service Hours Guidelines (Appendix A). Service-only Members are responsible for
an additional 10 service hours, for a total of 30, as explained in AGS Service Hours Guidelines (Appendix
A).
Section 2. Regular members are required to attend a minimum of 7 weekly AGS meetings during the
semester.
Section 3. Members are responsible for reporting service hours they have completed within two weeks
of days of service. They should report the number of hours completed to the Vice-President, with
evidence to support the claim.
Section 4. Service hours completed after the next-to-the-last regularly scheduled meeting of a semester
shall be credited to the following semester for continuing members.
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Article IX – Amendment of Bylaws
Section 1. Amendments to these Bylaws may be proposed by any two members or a Faculty Advisor.
The amendment shall be discussed at a regular meeting. All members may speak for or against the
proposed amendment. However, only active, regular members may vote.
Section 2. Faculty Advisors may speak for or against a proposed amendment, but only active, regular
members may vote.
Section 3. All amendments must be in accordance with the Bylaws and guidelines established by the
statewide Alpha Gamma Sigma.
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Appendix A
AGS Service Hours Guidelines
All AGS Members must complete 20 hours of service per semester. Ten (10) hours must be earned within
the club and ten (10) hours must be earned outside the club. Service-only Members are responsible for
these 20 hours, plus an additional 10 hours, for a total of 30 service hours. Hours are added over the
course of the semester and totaled at the end. As a way of keeping track, all AGS members shall record
their hours on the Service Hours Records Sheet (Appendix B).
Club Hours
1. Help with any AGS food sale (e.g., Subway sales)
2. Donate food to bake sales [1 hour per $10.00]
3. Attend regional or state conferences
4. Drive club members to regional or state conference
5. Help with car washes
6. Attend Club Social Events [1 hour per event]
7. Donation of toys for Boy’s Home Christmas Party [1 toy = 1 hour; maximum 4 hours]
8. Serve on assigned committees such as Publicity Committee
9. Serve as chair of a club-sponsored event [1 hour/event]
Community Service Hours
1. Help with Transfer Day
2. Help with Campus Visitation Day
3. Help with Career Fair
4. Donate Time to Local Charities (e.g. Garden of Angels, Goodwill, YAPS, Jerry Lewis
Telethon, Mary's Mercy Center, Ronald McDonald House, Renaissance Fair, American Red
Cross, Braswell’s etc.)
5. Donate Clothing to Charities [1 hour per large bag donated; maximum 4 hours]
6. Donate Canned Food for Food Drive [10 cans = 1 hour]
7. Donate Blood [1 donation = 1 hour]
8. Wrap presents for Boy’s Home Christmas Party
9. Help with Boy’s Home Christmas Party (such as serving food, entertaining, decorating, etc.)
Any event or item not listed is subject to approval by the AGS Vice-President of Community Service or the
Advisor.
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Appendix B
Name: _________________________________________
Semester: _______________
Alpha Gamma Sigma
Service Hours Record Sheet
Day
Time
Activity
# Hours
Club
# Hours
Community
Totals
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