Student Affairs Council
Minutes
Thursday, March 26, 2015, 3:00pm-5:00pm
E-112
MEMBERS
Name
Romero Jalomo, Co-Chair
Representing
Administration
Present
X
Tony Anderson, Co-Chair
Kathy Mendelsohn
Matt Coombs
Faculty
Administration
Administration
X
X
X
Mary Dominguez
Administration
X
Manuel Bersamin
Melissa Romero
Marlene Tapia
Elizabeth Estrella
Yoshiko Matsushita-Arao
Samuel Pacheco
Administration
CSEA
CSEA
Faculty
Faculty
Faculty
X
X
X
X
Francisco Juarez
Hector Moya
Student
Student
X
X
Title or Representing
Present
Absent
X
X
Others
Name
CALL TO ORDER & INTRODUCTIONS
Absent
Tony Anderson
Meeting called to order at 3:05pm.
ACTION ITEMS
1. Review of minutes from February 26, 2015 Meeting
The minutes were approved with no corrections.
Tony Anderson
INFORMATION/DISCUSSION/PRESENTATIONS
Mary Dominguez
1. Financial Literacy at Hartnell College
The college received a noticed from the Chancellors office notifying implementation of a Financial Literacy
program. The product is called Cash Course. There is no cost to the district. It is being funded by the
Chancellor’s Office. Mary advised the council to view the documents located on the Student Affairs
Council website. Ben Granger was nominated as a committee member at the Financial Literacy
Committee. He will be attending trainings and will provide the training information to the committee
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HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
members. Mary requests members to join the committee from the required offices outlined in the
document on the website. Request to present to AA Council. Romero suggested adding information,
regarding the services provided in regard to Financial Literacy, to the online orientation.
ACTION: Recommendation to go to the Academic Affairs Council.
Mary Dominguez
2. Enrollment Priorities Update
Mary discussed AP 5055 updated draft located on the website. This is part of the student success
initiative. The AP outlines the priority registration requirements. Priority group 1 contains groups that are
federal mandates and cannot be changed. Priority 2 are: Trio, student athletes and DSPS note takers.
Priority 3 are continuing students that have not lost their priority registration, first time students who
have registered and completed an Ed plan. Not everyone enrolled in Priority 1 and 2 groups are eligible
for priority registration. Students must complete orientation, assessment and complete and ed plan.
Students must also maintain good standing in their priority group to continue to be eligible for priority
registration. These new regulations apply to new students who have registered in Fall 2015. Any students
registered before Fall 2015 are grandfathered in. The student must meet specific categorical program
requirements and be in good standing in that program.
There was a processed developed in Student Affairs Council in May 2014. A rubric was created on the
process of obtaining a new priority registration group. Mary will be developing a form for use in
submitting a request for a new priority registration. The application form will be brought to Student
Affairs Council for review and approval. Students who have an associate’s degree are exempt from all
three criteria to meet priority registration. A student will lose their priority registration status if the
student has been placed on academic or progress probation for two terms. Any course that contains over
60 units are considered high unit majors. Students who are over the high unit limit will lose their priority
registration status. Students will be given a 30 day notice if they will be losing a priority registration. They
will also receive a 30 day notice if students are reaching the 100unit limit and may be losing their priority
registration. Students can appeal a loss accidents illness or incidents beyond the students. Foster Youth
are the only group exempt from all the criteria. The policy will be brought to shared governance for
review.
Mary reviewed the grid pertaining to Enrollment Priorities located on the website. The grid outlines
notification and appeal dates.
The priority registration committee meets every two weeks. Their goal is developing procedures in terms
of rules and guidelines.
3. “Ask Hartnell”
Romero Jalomo
Romero displayed the Foothill College main page to inform the council regarding the software by
Intellisource. There is a section at the bottom that reads “Ask Foothill”, the link is in both English and
Spanish. Students are able to type in a question and receive an answer at the click of a button. If there is
not an answer available, students are given suggestions to questions or answers. There is also a top 10
list of frequently asked questions where students can click on individual questions. There are pre-defined
questions with pre-defined answers. The company Intellisource will construct the question area on our
website. For an extra fee, the analytics can be obtained and will inform the college on which questions
were asked and how many times the questions were asked to narrow down the top questions asked by
students. Mary stated she was informed that the “Ask Foothill” section has significantly reduced phone
calls to the college. Foothill will share their database of questions with Hartnell.
4. Summer 2015 Summer Schedule of Classes Review
Romero Jalomo
Romero reviewed the Summer Schedule of Classes located on the Hartnell College website.
2
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
5. Panther Prep Day Update
Mark Sanchez
Mark distributed two different documents pertaining to Panther Prep. One form, “Panther Prep Day
2015” is a document that went out to all High School Counselors. It outlines the guidelines for
counselors to assist students in being prepared for Panther Prep Day. Students must complete an
application, complete the online orientation, take assessment testing and RSVP to Panther Prep Day
with their high school counselor and Hartnell College Pathways Coordinator. Counseling staff and
faculty were requested to involve the Math department. King City will be Friday May 1st. There is an
estimate of 250 students participating at the event. May 2nd will be at the Main Campus. The main
campus will break out into two sessions. The first session will be 8am – 12pm; the second session
will be 1pm – 5pm. Half of the gym will be comprised of tables with counselors. The other half of the
gym will contain tables for registration. The registration confirmation page will need to print to a PDF
as there are no printers available in the gym.
The second handout was a registration flyer for high school students.
Romero asked everyone to share with their classified staff the need for assistance from
staff/students and faculty. All counselors will be paid NIC. Classified staff will be paid overtime.
6. Timeline for 2015 PPA
Romero shared the deadline to submit your 2015 PPA is Tuesday, March 31st.
Romero Jalomo
7. Hartnell College Student Affairs Landing Page
Romero displayed the new Student Affairs Landing page with the council.
Romero Jalomo
8. Activity Timeline for Strategic Planning Implementation
Romero Jalomo
Romero reviewed the Strategic Planning Implementation Timeline located on the website.
9. Moving Up: Strategies for Advancing Your Career
Romero Jalomo
Romero informed the council of a group of classified staff that will be attending the career workshop.
This event is co-sponsored by the state CSEA along with Innovative Educators. The workshop will be held
at Foothill College this Friday, March 27th from 9am-2:30pm.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1. Voices from the Fields Art Exhibit, Theatrical Performance and Panel Discussion; Hartnell Main Stage,
March 26th, 6pm
2. Luna, Hartnell Main State, March 27th, 10:30am
3. Spring Break: March 30th – April 3rd
4. 2015 Summer Registration (all students); March 30th – June 11th
5. PPA’s Due March 31st
6. Cesar Chavez Holiday: March 31st, Campus Closed
7. Board of Trustees Meeting, Tuesday, April 7th
8. Liz’s flyer
NEXT MEETING(S)
April 23, 2015, 3:00pm, E-112
ADJOURNMENT
Tony Anderson
Meeting adjourned at 4:53pm.
3
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.