Name
Romero Jalomo, Co-chair
Tony Anderson, Co-chair
Kathy Mendelsohn
David Phillips
Representing
Administration
Faculty
Administration
Administration
Present
X
X
X
Absent
X
Mary Dominguez
Manuel Bersamin
Melissa Romero
Delia Edeza
Yoshiko Matsushita-Arao
Elizabeth Estrella
Kelly Locke
Alma Mandujano
Administration
Administration
Classified
Classified
Faculty
Faculty
Faculty
Student
Student
X
X
X
X
X
X
X
X
X Ariel Torres
Name
Brian
Title or Representing Present
X
Absent
Tony Anderson
Meeting called to order at 3:04pm
Asked council to add agenda item: Review of minutes as agenda item 1. Also asked council if Info Item 3 could be discussed after action item Student Affairs Council Survey Finding.
1.
Added agenda item: Review of Minutes
Dr. Jalomo advised council members to review the April 24, 2014 minutes. No corrections.
Romero Jalomo
Motioned (Tony Anderson) Seconded (Romero Jalomo), and carried to approve the minutes as submitted.
2.
Student Affairs Council Survey Findings Romero Jalomo
Romero noted low number of respondents for the survey. Only five council members responded out of the thirteen.
The council members shared that most of them did not know when the survey was going to close and had wanted to respond, but were locked out when they tried. The council has requested that in the future the last day to respond to the survey be listed.
Hartnell College Vision Statement
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success.
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There was discussion on the survey comment in regards to many of members not attending regularly. Many members feel that council members aren’t showing up because they are also on other councils or committees and some have conflicting meetings going on at the same time. Delia shared that classified staff are happy with the transparency and being part of the committee, but their workloads are too demanding sometimes and they can’t attend. The council recommended for classified staff to have a flex day in for training to review what is expected for staff in participatory governance. There was a comment made that some discussions get circular. It was suggested that we put in place a time keeper mechanism to help with this type of situation. Romero shared that Belen will gather today’s comments on the evaluation of governance effectiveness document that will be submitted to CPC.
Council members will receive a copy to review before it is submitted to CPC.
3.
16 Week Semester Proposal Romero Jalomo
Romero asked Mary to lead the discussion since she is part of the task force. Mary shared that the goal is to have a
16 week calendar approved by the 15-16 year. There was a question about how this will effect staff. Mary mentioned it would mainly affect Counselors, Librarians, and Instructional Support Staff who are in the classrooms.
She said that discussions will continue with all unions before approval of a 16 week calendar is finalized. The question was asked if we would be able to accommodate as many sections per semester that we currently offer.
Mary said yes because we will be utilizing more of the day. The council shares two concerns: Student attention span and student success when compared to colleges similar to ours. In regards to student success it was shared that many of our students need remedial courses. The council recommended having a student success center established before moving to a 16 week calendar. The council shared that with longer class times and a shorter semester sends a signal to students that they are no longer in high school. If we are going to move to a compressed calendar we need to develop support for students.
Motioned (Kathy Mendelsohn) Seconded (Manuel Bersamin) to approve the 16 week semester proposal.
Motion carried to approve with the emphasis that we have academic student support services (i.e. more tutorial services) in place before moving to a 16 week calendar.
1.
Student Equity Plan Romero Jalomo/Kathy Mendelsohn
Kathy led the discussion. She shared that the intent of the student equity planning process is for colleges to conduct a self-evaluation on their own improvement or lack thereof for improving successful outcomes for all students. The plan is due Nov 21. The Chancellor’s Office is requiring the following five areas to be reviewed: access, course completion,
ESL and Basic Skills completion, degree and certificate completion, and transfer. The work group for this plan should include an appropriate mix of administrators, faculty, classified staff and students. Based on the deadline to submit the plan it will need to be developed during summer. Since faculty are needed and most of the work will occur before school resumes, a stipend will be provided. There is an email that is being drafted for interested faculty to sign-up to participate. The plan will help to identify any gaps and will include strategies to close the gaps.
2.
Institutional Plan Development Romero Jalomo
Romero shared the handout provided electronically. This document helps to identify the process of developing each plan including deadlines up to submission to the Chancellor’s Office.
3.
Discussion of Institution-Set Standards for Student Achievement Brian Lofman
Brian asked everyone to review the handout that was provided electronically. ACCJCC will be asking us to report on student achievement in the future. Brian is seeking individuals interested in participating in a working group to assist in developing these standards. Once standards have been developed they will move through the governance process.
4.
Student Affairs Council Meetings 2014-15 Romero Jalomo
Romero reviewed the 2014-15 calendar of meetings with the council members. The Council shared that we should avoid ever meeting during finals week. Based on these recommendations Belen will send 2014-15 meeting dates to
Lucy.
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Hartnell College Vision Statement
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success.

5.
Review Financial Aid Consortium Survey Answers Mary Dominguez
Mary reviewed the results of a survey she created and distributed among Region IV Financial Aid Directors. She mentioned of the institutions that replied many of them stressed the difficulty with these types of agreements. There is an institutional liability with the return of Title IV funds to the U.S. Department of Ed. Mary recommended that
Hartnell continue to sign off on other college consortium agreements, but not start providing our own. The council was in agreement.
1.
Hartnell Graduation Ceremony, Friday, May 30, 6:30pm Belen Gonzales
Belen announced graduation is only a week away. With the construction of the new Science building, all faculty are being asked to meet at the Panther statue..
 August 28, 2014, 3:00pm, E-112
Meeting adjourned at 4:54pm.
Tony Anderson
Hartnell College Vision Statement
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success.
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