MEMBERS
Name
1. Willard Lewallen
College Planning Council
Minutes
September 2, 2015, 3-5 p.m.
E-112
Representing
Administration
APPROVED 10/7/15
Present
Absent
X
2. Carol Kimbrough
3. Renata Funke
4. Romero Jalomo
Academic Senate
Administration
Administration
X
X
X
5. Debra Kaczmar
6. Lori Kildal
7. Brian Lofman
8. Esmeralda Montenegro
9. Marty Parsons
10. Gilbert Ramos
11. Ali Saleh
12. Delia Edeza
13. Belen Gonzales
14. Laura Zavala
15. Tony Anderson
16. Liz Estrella
17. Jason Hough
18. Chris Moss
19. Sam Pacheco
20. Nancy Schur-Beymer
21. Salina Lopez
22. Ismael Ramirez
Others
Name
Tracey Richardson
Administration
Administration
Administration
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
CSEA
HCFA
Faculty
Faculty
Faculty
Faculty
Faculty
Faculty
L-39
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Title or Representing
Controller
CALL TO ORDER
The meeting called to order at 3:03 p.m.
WELCOME AND INTRODUCTIONS
Carol Kimbrough
Carol Kimbrough welcomed everyone to the first meeting of the College Planning Council for
academic year 2015-16, followed by round-table introductions.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
1
ACTION ITEMS
Carol Kimbrough
1. Consideration of Approval of Minutes from May 20, 2015 meeting
Motioned (Anderson), Seconded (Montenegro), and unanimously carried, the CPC moved
to approve the minutes of May 20, 2015, as submitted.
2.
Board Policies and Administrative Procedures
Carol Kimbrough
Carol Kimbrough explained that the review and approval of board policies and administrative
procedures is among the responsibilities of the College Planning Council. She then moved to
the courtesy review of AP 5055, Enrollment Priorities.
Courtesy Review
AP 5055 Enrollment Priorities
Dr. Romero Jalomo, Vice President of Student Affairs, recalled that the Council discussed the
procedure at its meeting of May 20, 2015. The result of that discussion was to return the
AP to the Student Affairs Council to clarify language for priority 3. It was later determined
that priority 3 contained language that did not belong and the language was removed. In
addition, in spring 2015, the approval process for this procedure was on a fast track in order
for the college to meet the deadline (Fall 2015) in compliance with the Student Success Act.
Therefore, the superintendent/president approved the AP, as revised, presented it to the
Governing Board at its meeting of July 2015, and brought the AP to the CPC as a courtesy
review.
3.
Institutional Effectiveness Council and Elimination of
Brian Lofman
Continuous Improvement Committee
Dr. Brian Lofman, Dean of Institutional Planning and Effectiveness, presented his proposal
to form a new governance council that would replace the Continuous Improvement
Committee and eliminate the need to form other task forces to meet college research, data,
and reporting needs. Also, he shared other colleges that have the same structure, and he
reviewed the proposed handbook, specifically the makeup of membership and key
responsibilities of the proposed council.
There was some discussion about task forces formed last year to develop the first student
achievement outcomes and first set of institution-set goals; that the formation of this council
would address projects such as those. Additionally, there was discussion about careertracking research and research requests from the community and staff; this council would
establish protocol to address these requests, also.
Gilbert Ramos asked why the membership included only one student representative and
requested the council consider revising the handbook to include two student representatives
similar to other governance councils.
Motioned (Funke) Seconded (Hough) and unanimously carried, the CPC moved to form
the Institutional Effectiveness Council and to amend the membership to two student
representatives.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
2
INFORMATION/DISCUSSION/PRESENTATIONS
1. Orientation/Training for Governance
Carol Kimbrough
The results from 2014-15 participatory governance effectiveness survey for the CPC and
other governance councils revealed a lack of member training. To meet this need, Carol
Kimbrough, CPC Co-Chair and Academic Senate President, delivered an orientation/training
on college governance. Her presentation addressed the basis of law for governance, a
review of the college’s vision, mission, and values statements, and components of the
college’s governance and planning model. Also, Carol pointed out that member
responsibilities include being prepared for meetings, getting involved, attending meetings
regularly, and communicating back to constituents.
Following the presentation, Carol reviewed the CPC Handbook and encouraged members to
review the document.
2.
2015-16 Final Budget and Resource Allocation Decisions
Marty Parsons/
Tracey Richardson
Marty Parsons, Vice President of Administrative Services, and Tracey Richardson,
Controller, delivered a presentation on the 2015-16 Final Budget which included the
resource allocation decisions based on the 2014-15 Program Planning and Assessment
Reports. The two delivered the same presentation to the Governing Board prior to the
adoption of the final budget at its meeting of September 2, 2015.
The presentation is available online as is the final budget:
http://www.hartnell.edu/sites/default/files/Library_Documents/governance/college_plan
ning_council/2015-16_final_budget_presentation.pdf
http://www.hartnell.edu/sites/default/files/Library_Documents/governance/college_plan
ning_council/final_2015-16_budget_for_publishing.pdf
A couple of questions arose from the presentation such as the funding from the Education
Protection Act (a portion of which will sunset at the end of this fiscal year), the Faculty
Obligation Number (only tenured-track faculty positions are included), and student
enrollment (approximately only 15% of the student body pay student enrollment fees).
3.
2014-15 Summary of CPC Activity
Carol Kimbrough
The CPC reviewed the inventory of agenda items by month and area of responsibility over
academic year 2014-15. Carol noted the activity is consistent with the goals of the CPC
handbook. Results suggest that the majority of agenda items focused on such areas of
responsibility as Board policies/administrative procedures, planning/research and council
recommendations. The least amount of time was devoted to items related to student
learning outcomes.
4.
2015-16 Enrollment/FTES Update and Projections
Romero Jalomo
Dr. Romero Jalomo presented enrollment history for fall 2012 to fall 2015, FTES history
for years 2012-13, 2013-14, 2014-15 and FTES projections for 2015-16. The data
shows the college has done well in meeting its funded and targeted FTES for 2012-13
through 2014-15. While summer FTES fell short, the college is on target for fall and the
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
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FTES goal for 2015-16 is 7,450, while the funded FTES is 7,359. Late start classes are
planned early October.
Also, the CPC received FTES history for years 2012-13, 2013-14, and 2014-15 for other
Region 4 community college districts.
Dr. Jalomo stated the media campaign has been amazing and he commended Esmeralda
Montenegro Owen for all of her work. Other recruitment efforts are in place including the
hiring of staff to increase outreach efforts in local high schools and other populations.
5.
Governing Board Meeting Highlights for August 4, 2015
Carol Kimbrough
Carol provided highlights from the Governing Board meeting of August 4, 2015. She noted
this item will be a regular information item for the CPC, and she stated all governing board
meeting agendas and meeting materials are housed on the college’s website and she
encouraged all to review.
6.
Reaffirmation of Accreditation
Carol Kimbrough
The CPC received the action letter from the Accrediting Commission for Community and
Junior Colleges and Certification of Accreditation. The letter informs the college that the
Commission took action to remove the college from warning and reaffirmed accreditation.
Carol Kimbrough stated that the college is already preparing for the midterm report which is
due early spring.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
Announcements included:
 Nursing/Allied announced a Hospice professional development workshop on 9/16 at
1 p.m.; other schools and the public are invited.
 Student announced the welcome back BBQ was a great success. The event was
prepared and served by students; over 900 hamburgers doled out. Also, events are
planned, Remembrance of 9/11 and Constitution Day.
 Student Services announced transfer workshops are now in session. Flyers available
in the counseling and transfer offices. Also, a live chat feature for counseling services
soon to be implemented and Habits of Mind workshops are scheduled.
 Faculty, Liz Estrella and Ann Wright will serve on ACCJC visiting teams.
 Speech Team competitions scheduled in fall.
 Birthday celebration for Dr. Lewallen planned on September 10, 2015, 12 noon,
College Center.
NEXT MEETING(S)
September 16, 2015, 3-5 p.m.
October 7, 2015, 3-5 p.m.
October 21, 2015, 3-5 p.m.
November 4, 2015, 3-5 p.m.
November 18, 2015, 3-5 p.m.
December 2, 2015, 3-5 p.m.
December 16, 2015 3-5 p.m. (if needed)
ADJOURNMENT
The meeting adjourned at: 4:39 p.m.
Carol Kimbrough
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
4