BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE
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BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager BP/AP BP # 1100 Title The Hartnell Community College District BP 1200 District Vision, Mission, and Value Statements BP 2010 Board Membership BP/AP 2015 Student Member of the Governing Board BP/AP 2100 Board Elections BP/AP 2105 Election of Student Member(s) BP/AP 2110 Vacancies on the Board BP 2130 Term Limits BP 2200 Board Duties and Responsibilities BP 2210 Officers BP 2220 Committees of the Board BP 2305 BP College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval Replaces BP and AP Constituent Group Review College Council Review and Recommend Approval 1000 -- 12/18/2013 12/18/2013 1030 ASHC 5/2/14 4/29/14 Courtesy Review 5/7/2014 1/14/2014 2/4/2014 5/6/2014 7/1/2014 New 10/4/2011 11/1/2011 New 3/6/2012 4/10/2012 Annual Organizational Meeting 1010 3/6/2012 4/10/2012 2310 Regular Meetings of the Board 1015 3/6/2012 4/10/2012 BP 2315 Closed Sessions BP/AP 2320 Special and Emergency Meetings BP 2330 Quorum and Voting BP/AP 2340 Agendas BP/AP 2345 Public Participation at Board Meetings BP 2350 Speakers 1of 14 -- Next Review Date As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager Constituent Group Review College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval BP/AP BP # 2355 BP/AP 2360 Minutes BP/AP 2365 Recording BP/AP 2410 Board Policies and Administrative Procedures BP/AP 2430 BP 2431 CEO Selection New BP 2432 CEO Succession New BP/AP 2435 Lewallen Evaluation of CEO New BP/AP 2510 Lewallen Participation in Local Decision-Making BP/AP 2610 Presentation of Initial Collective Bargaining Proposals BP/AP 2710 Conflict of Interest AP 2712 Conflict of Interest AP 2714 Distribution of Tickets or Passes BP 2715 BP 2716 Political Activity BP 2717 Personal Use of Public Resources BP 2720 Communications Among Board Members BP 2725 Board Member Compensation 1100 10/4/2011 11/1/2011 BP 2730 Board Member Health Benefits 1110 10/4/2011 11/1/2011 2of 14 Title Replaces BP and AP College Council Review and Recommend Approval Next Review Date Decorum Lewallen Lewallen 1455 10/2/2013 11/20/13 -- 12/10/2013 10/4/2011 11/1/2011 5/6/2014 6/3/2014 Delegation of Authority to the CEO 4/29/14 (courtesy) 4/29/2014 5/7/2014 10-4-11 (BP) 11-1-11 (BP) Code of Ethics/Standards of Practice As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager BP/AP BP/AP # 2735 BP 2740 Board Education 1440 BP 2745 Board Self-Evaluation New BP 2750 Board Member Absence from the State AP 3050 BP/AP 3100 Organizational Structure BP/AP 3200 Accreditation New BP/AP 3225 Lofman Institutional Effectiveness New BP/AP 3250 Lofman Institutional Planning BP/AP 3280 Cruz Grants BP/AP 3300 Public Records BP/AP 3310 Records Retention and Destruction BP/AP 3410 BP/AP Lewallen Title Board Member Travel Replaces BP and AP 1105 Constituent Group Review College Council Review and Recommend Approval College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval 10/4/2011 1/24/2012 5/7/13 10/4/2011 11/1/2011 10/4/2011 11/1/2011 Institutional Code of Ethics AP 2/11/14 3/12/2014 4/23/2014 4/29/14 10/4/2011; 6/3/14(AP) 11/1/2011 New 9/12/2015 Nondiscrimination New 11/13/2013 12/11/2013 2/19/2014 2/25/14 3/4/2014 4/8/2014 3420 Equal Employment Opportunity 5100 11/13/2013 12/11/2013 2/19/2014 2/25/14 3/4/2014 4/8/2014 BP/AP 3430 Prohibition of Harassment 2/7/2014 3/12/2014 9/13/2014 9/23/14 10/7/2014 11/4/2014 AP 3435 Discrimination and Harassment Investigations 5/15/2015 5/15/2015 5/20/2015 5/20/15 6/2/2015 BP/AP 3440 Service Animals BP/AP 3500 Parsons Campus Safety BP/AP 3501 Parsons Campus Security and Access 3of 14 Next Review Date New As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager BP/AP BP/AP # 3503 BP/AP 3505 BP/AP 3510 Workplace Violence Plan BP/AP 3515 Reporting of Crimes AP 3516 Registered Sex Offender Information BP/AP 3518 Child Abuse Reporting BP/AP 3520 Local Law Enforcement BP/AP 3530 Weapons on Campus BP/AP 3540 BP/AP 3550 Drug Free Environment and Drug Prevention Program BP/AP 3560 Alcoholic Beverages BP/AP 3570 Tobacco-free/Smoke-free Campus BP/AP 3600 Auxiliary Organizations BP/AP 3710 Phillips Securing of Copyright BP/AP 3715 Phillips Intellectual Property BP/AP 3720 Computer, Electronic Communication, and Network Use BP/AP 3810 Claims Against the District BP/AP 3820 BP/AP 3900 4of 14 Parsons Jalomo Cruz Title Missing Student Notification College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval Replaces BP and AP Constituent Group Review College Council Review and Recommend Approval New - - 5/20/2015 5/15/15 6/2/2015 2340 10/24/2014 12/10/2014 3/4/2015 3/10/15 4/7/2015 6/2/2015 2115 11/13/2013 11/27/2013 3/19/2014 4/8/2014 5/6/2014 5550 -- -- -- -- 5/8/2012 Next Review Date Emergency Response Plan Sexual and Other Assaults on Campus Gifts Speech: Time, Place, and Manner 10/30/12 As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager Cruz Title Soliciting, Materials Distribution, and Fundraising on Campus Replaces BP and AP 2310/3155 Constituent Group Review College Council Review and Recommend Approval College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval 4/10/2012 6/5/2012 BP/AP BP/AP # 3910 BP/AP 3920 BP/AP 3930 BP/AP 4010 Academic Calendar BP/AP 4015 Cooperative Work Experience BP/AP 4020 Program, Curriculum and Course Development 3/24/2015 4/8/2015 5/6/2015 BP/AP 4021 Establishing, Revitalizing, or Discontinuing Academic Programs 9/26/2014 10/8/2014 AP 4022 Course Approval 3/24/2015 BP/AP 4025 Philosophy and Criteria for Associate Degree and General Education AP 4026 Philosophy and Criteria for International Education BP/AP 4030 Academic Freedom BP 4035 BP/AP Postings of Printed or Other Media Materials on Campus Parsons 3160 4/10/2012 5/8/2012 Office Amenities 2/7/2012 3/6/2012 4/10/2012 5/26/15 6/2/2015 7/7/2015 11/5/2014 11/11/14 12/9/2014 1/13/2015 4/8/2015 5/6/2015 5/26/15 6/2/2015 -- 3/24/2015 4/8/2015 5/6/2015 5/26/15 6/2/2015 7/7/2015 4120 2/7/14 (AP) 03/12/14(AP) 5/7/14 (AP) 5/7/14 (AP) 3/6/2012 11/1/2011 Child Development Program/Preschool Program 4030 3/24/2015 4/8/2015 5/20/2015 5/26/15 6/2/2015 4/10/2012 7/7/15 4040 Library and Other Instructional Support Services New 9/26/2014 10/8/2014 11/5/2014 11/11/14 12/9/2014 1/13/2015 BP/AP 4050 Articulation New 9/26/2014 10/8/2014 3/4/2015 3/10/15 Jan-11 2/7/2012 BP/AP 4060 Delineation of Functions Agreements BP/AP 4070 Course Audit New 11/14/2013 11-26 13 4/2/2014 4/22/14 1/15/2013 2/5/2013 BP/AP 4100 Graduation Requirements for Degrees and Certificates 4105 3/6/2012 4/10/2012 AP 4101 Kildal Independent Study (working with SA) AP 4102 Kildal Career and Technical Education Program 5of 14 Next Review Date 3/24/2015 4/8/2015 As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager BP/AP AP # 4103 AP 4104 AP 4105 BP/AP 4106 Nursing Programs BP/AP 4110 Honorary Degrees 1430 BP/AP 4111 Posthumous Degree New BP/AP 4220 Standards of Scholarship 4100 AP 4222 BP/AP 4225 Course Repetition/Enrollment Limitations BP/AP 4226 Multiple and Overlapping Enrollments AP 4227 Repeatable Courses AP 4228 Course Repetition –Significant Lapse of Time AP 4229 Course Repetition – Variable Units BP/AP 4230 Grading and Academic Record Symbols BP/AP 4231 Grade Changes AP 4232 Pass/No Pass BP/AP 4235 BP/AP 4240 BP 4250 6of 14 Title Replaces BP and AP Constituent Group Review College Council Review and Recommend Approval 3/24/2015 4/8/2015 College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval Next Review Date Work Experience Contract Education Kildal Kildal Jalomo Distance Education (working with SA) 2/5/13 3/6/2012 4/10/2012 -- 4/2/2013 11/1/2011 Remedial Coursework New 2/7/14 (AP) 3-12-14 AA 04/29/14 (AP) 4/29/14 5/8/2012 6/5/2012 5/8/2012 6/5/2012 5/8/2012 New 5/8/2012 6/5/2012 Credit by Examination New 5/8/2012 6/5/2012 Academic Renewal New 5/8/2012 6/5/2012 Probation, Disqualification, and Readmission New 5/8/2012 (BP) 6/5/2012 (BP) 1/8/13 As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Constituent Group Review 2/7/14 (AP) 3-12-14 (AP) College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval BP/AP AP # 4250 Assigned Manager Jalomo AP 4255 Jalomo BP/AP 4260 Prerequisites and Co-requisites BP/AP 4300 Field Trips and Excursions BP/AP 4400 Community Services Programs AP 4500 AP 4610 BP/AP 5010 Jalomo Admissions and Concurrent Enrollment AP 5011 Jalomo Admission/Concurrent Enrollment of High School/Other Students AP 5012 International Students AP 5013 Students in the Military BP/AP 5015 Residence Determination BP/AP 5020 BP/AP 5030 AP 5031 Instructional Materials Fees BP/AP 5035 Student Reimbursement & Fee Obligations 3125 2/7/12 BP/AP 5040 Student Records and Directory Information 3120 2/7/2012 (BP) AP 5045 Student Records: Challenging Content/Access Log BP/AP 5050 Student Success and Support Program 7of 14 Montenegro Title Replaces BP and AP New College Council Review and Recommend Approval Probation Dismissal and Readmission New 4130 4/23/14(AP) 4/29/14 9/13/2011 10/4/2011 3/6/2012 (BP) 5/8/2012 (BP) Next Review Date News Media Instructional Service Agreements Jalomo Jalomo 3000/3035 New 2/7/2012 Nonresident Tuition 3015/3030 2/7/2012 Fees 3025/3045 3231 2/12/2013 (BP) 4/15/15 4/15/15 5/20/15 5/26/15 3/5/2013 (BP) 4/2/2013 (BP) 2/7/12 7/6/15 As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager Title Replaces BP and AP 3005 Constituent Group Review College Council Review and Recommend Approval 4/23/15 5/12/15 BP/AP BP/AP # 5052 BP/AP 5055 Enrollment Priorities New BP/AP 5070 Attendance AP 5075 Course Adds and Drops BP/AP 5110 BP/AP 5120 BP/AP 5130 BP/AP Open Enrollment College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval 2/7/12 6/2/15 2/7/12 7/6/15 3040 3/6/12 5/8/12 Counseling 3170 3/6/2012 (BP) 5/8/2012 (BP) Transfer Services New 3/6/12 5/8/12 Financial Aid 3185 2/7/2012 (BP) 5140 Disabled Students Programs and Services 3180 2/7/12 BP/AP 5150 Extended Opportunity Programs and Services 3175 2/7/12 BP/AP 5200 Student Health Services BP 5205 Student Accident Insurance 3165 2/7/13 BP/AP 5210 Communicable Disease 3225 3/6/12 5/8/12 BP 5230 Drug Free Campus – Students 3230 3/6/12 5/8/12 BP/AP 5300 Student Equity New BP/AP 5400 Associated Students Organization 3135 3/6/12 5/8/12 BP/AP 5410 Associated Students Elections New 2/5/13 6/4/13 BP/AP 5420 Associated Students Finance 3140 3/6/12 5/8/12 BP/AP 5500 Standards of Student Conduct 3100 6/4/13 7/2/13 BP/AP 5506 Advisors and Sponsors for Student Clubs/ Organizations 3145 3/6/12 5/8/12 8of 14 Jalomo Jalomo Jalomo 5/20/15 6/2/15 12/21/12 Next Review Date As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager Constituent Group Review College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval 5/8/12 BP/AP BP/AP # 5510 AP 5520 Student Discipline New 11/14/13 11/26/13 2/19/14 2/25/14 N/A N/A BP/AP 5530 Student Rights and Grievances 3105 10/24/14 (AP) 12/1/14 3/4/15 3/10/15 3-6-12(BP) 5-8-12(BP) BP/AP 5570 Student Credit Card Solicitations New AP 5610 Jalomo Voter Registration New BP/AP 5700 Kildal Athletics New 1/24/12 BP/AP 5800 Prevention of Identity Theft in Student Financial Transactions New 1/24/12 BP/AP 6100 Delegation of Authority BP/AP 6150 Designation of Authorized Signatures BP/AP 6200 Budget Preparation BP/AP 6250 BP/AP 6300 AP 6305 AP 6310 Accounting AP 6315 Warrants BP/AP 6320 Investments AP 6322 Employee Indemnity Bonds AP 6325 Payroll BP/AP 6330 9of 14 Parsons Parsons Title Off Campus Student Organization Replaces BP and AP New College Council Review and Recommend Approval Next Review Date 5/8/12 2/7/14 3/12/14 4/23/14 4/29/14 5/6/14 6/3/14 2200 11/14/13 12/11/13 2/19/14 2/25/14 3/4/14 4/8/14 Budget Management 2260 11/14/13 12/11/13 2/19/14 2/25/14 3/4/14 4/8/14 Fiscal Management New 11/14/13 12/11/13 2/19/14 2/25/14 3/4/14 4/8/14 Reserves New 9/26/14 10/8/14 / Purchasing As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager Constituent Group Review 9/26/14 Courtesy Review College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval 11/19/14 11/25/14 12/9/14 1/13/15 BP/AP BP/AP # 6340 BP/AP 6341 Selection of Contracts Based Upon Best Value New AP 6345 Construction Change Orders New AP 6346 Contract Review and Monitoring New 9/26/14 10/8/14 11/19/14 AP 6350 Contracts-Construction New 9/26/14 10/8/14 AP 6360 Contracts-Electronic Systems and Materials New 9/26/14 BP/AP 6365 Accessibility of Information Technology New AP 6370 Contracts-Agreements for Service AP 6380 Vendors BP/AP 6400 BP/AP 6450 Wireless or Cellular Phone Use BP/AP 6500 Property Management BP/AP 6520 Security of District Property AP 6530 District Vehicles AP 6535 BP/AP 6540 Insurance BP/AP 6550 Disposal of Property BP/AP 6600 Capital Construction BP/AP 6620 10of 14 Parsons Parsons Cruz Title Bids and Contracts-Goods and Services Replaces BP and AP New College Council Review and Recommend Approval 10/8/14 Courtesy Review Courtesy Review 7/1/14 7/1/14 8/5/14 3/1/11 4/5/11 11/25/14 12/9/14 N/A 11/19/14 11/25/14 12/9/14 N/A 10/8/14 11/19/14 11/25/14 12/9/14 N/A 2/7/14 8/28/14 10/1/14 9/23/14 10/7/14 11/4/14 New 9/26/14 10/8/14 11/19/14 11/25/14 12/9/14 N/A New 9/26/14 10/8/14 11/19/14 11/25/14 12/9/14 1/13/15 Next Review Date Financial Audits Use of District Equipment Naming of Buildings As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager BP/AP BP/AP # 6700 BP/AP 6740 Citizens’ Oversight Committee BP/AP 6750 Parking BP/AP 6800 Safety AP 6850 Hazardous Materials BP/AP 6900 Bookstore(s) BP/AP 6910 Housing AP 6950 Drug and Alcohol Testing (US Dept. of Transportation) BP/AP 7100 BP/AP 7110 Pyer Title Civic Center and Other Facilities Use Replaces BP and AP Constituent Group Review - 5/21/13 Commitment to Diversity – RETURNED TO ADMINISTRATIVE SERVICES COUNCIL id d M h Delegation of Authority,(dHuman College Council Review and Recommend Approval College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval 5/21/13 5/7/13 6/4/13 4/29/14 5/6/14 6/3/14 3/22/13 1 reading only 4/2/13 Next Review Date 2/7/14 2/17/14 3/12/14 4/23/14 Resources BP/AP 7120 AP 7125 Verification of Eligibility for Employment AP 7126 Applicant Background Checks BP/AP 7130 Compensation BP 7140 Collective Bargaining AP 7145 Personnel Files AP 7150 Evaluation of Management Employees AP 7160 BP/AP 7210 11of 14 Pyer Pyer Recruitment and Hiring New Professional Development Academic Employees As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager Pyer BP/AP AP # 7211 AP 7212 Temporary Faculty AP 7213 Part-time Faculty: Benefits AP 7214 Part-time Faculty: Office Hours AP 7215 Academic Employees: Probationary Contract Faculty AP 7216 Academic Employees: Grievance Procedure for Contract Decisions BP/AP 7230 Classified Employees AP 7231 Seniority AP 7232 Classification Review AP 7233 Claims for Work Out of Classification AP 7234 Overtime AP 7235 Probationary Period: Classified Employees AP 7236 Substitute and Short-term Employees AP 7237 Layoffs BP/AP 7240 Confidential Employees BP/AP 7250 Educational Administrators BP/AP 7260 Classified Supervisors and Managers AP 7270 Student Workers BP/AP 7310 12of 14 Pyer Title Faculty Service Areas, Minimum Qualifications and Equivalencies Nepotism Replaces BP and AP Constituent Group Review College Council Review and Recommend Approval College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval Next Review Date 5810 As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager BP/AP BP/AP # 7330 BP/AP 7335 Health Examinations AP 7336 Certification of Freedom from Tuberculosis AP 7337 Fingerprinting BP/AP 7340 AP 7341 Sabbaticals AP 7342 Holidays AP 7343 Industrial Accident and Illness Leave AP 7344 BP/AP 7345 Catastrophic Leave Program AP 7346 Employees Called to Military Duty AP 7347 Paid Family Leave BP/AP 7350 Resignations BP/AP 7360 Discipline and Dismissals - Academic Employees BP/AP 7365 Discipline and Dismissals - Classified Employees AP 7366 Reinstatement BP/AP 7370 Political Activity AP 7371 Personal Use of Public Resources BP/AP 7380 Retiree Health Benefits: Academic Employees 13of 14 Pyer Pyer Title Communicable Disease Replaces BP and AP Constituent Group Review New - 5035 9/26/14 College Council Review and Recommend Approval College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval Next Review Date Leaves Attendance Policy and Notification to District of Illness 10/8/14 11/19/14 2/26/13 3/5/13 4/2/13 11/25/14 12/9/14 1/13/15 As of 9/29/2015 BOARD POLICY AND ADMINISTRATIVE PROCEDURE REVIEW SCHEDULE Assigned Manager BP/AP AP # 7381 BP/AP 7385 Salary Deductions BP/AP 7400 Travel AP 7500 Volunteers BP 7510 Domestic Partners BP/AP 7600 College [Police Department(s)] or [Campus Security] BP/AP 7700 Whistleblower Protection 14of 14 Title Health and Welfare Benefits Replaces BP and AP Constituent Group Review College Council Review and Recommend Approval College Planning BOT First Supt / Pres Council Review and Approval Date Reading (for BOT Approval Recommend BP) (for BP) for AP Approval Next Review Date As of 9/29/2015
