MEMBERS
College Planning Council
Minutes
October 7, 2015, 3-5 p.m.
E-112
Name
1. Willard Lewallen
Representing
Administration
2. Carol Kimbrough
3. Renata Funke
4. Romero Jalomo
Academic Senate
Administration
Administration
X
X
X
5. Debra Kaczmar
6. Lori Kildal
7. Brian Lofman
8. Esmeralda Montenegro
9. Marty Parsons
10. Gilbert Ramos
11. Ali Saleh
12. Delia Edeza
13. Belen Gonzales
14. Laura Zavala
15. Tony Anderson
16. Liz Estrella
17. Jason Hough
18. Chris Moss
19. Sam Pacheco
20. Nancy Schur-Beymer
21. Salina Lopez
22. Ismael Ramirez
Administration
Administration
Administration
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
CSEA
HCFA
Faculty
Faculty
Faculty
Faculty
Faculty
Faculty
L-39
X
X
X
Others
Name
Mark Sanchez
Celine Pinet
Present
X
Absent
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Title or Representing
Dean of Student Affairs
Dean of Academic Affairs
CALL TO ORDER
The meeting called to order at 3:02 p.m.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
1
Immediately after the call to order, Carol Kimbrough requested a motion to reorder the agenda.
The request was to move discussion items as follows:
A. Institution Set Standards for Job Placement in CTE Programs to ACTION for
consideration of approval.
B. Basic Skills Initiative Action Plan to the front of INFORMATION.
Motioned (Saleh) Seconded (Moss) and unanimously carried, the CPC moved to reorder the
agenda as requested.
ACTION ITEMS
Carol Kimbrough
1. Consideration of Approval of Minutes from September 2, 2015 meeting
Motioned (Ramos) Seconded (Lopez), and carried, the CPC moved to approve the minutes
of September 2, 2015 as submitted.
2. Board Policies and Administrative Procedures
First Reading - None
Second Reading - None
Courtesy Review – None
Willard Lewallen
3. Request for Enrollment Priority Group
Romero Jalomo
A. High School Equivalency Program
Motioned (Anderson) Seconded (Moss) and carried, the CPC moved to recommend to
the superintendent/president enrollment priority group 2 for the High School Equivalency
Program.
Prior to the vote, Dr. Romero Jalomo, Vice President of Student Affairs, reported the
request was vetted through his office, Student Affairs Leadership Team (SALT), and the
Student Affairs Council; each group recommending approval to the next step. Further, he
noted, the request affects 88 potential students/per semester. Student Gabriel Ramos
supported the request and believed it would encourage students to return to school. Chris
Moss asked if the priority would displace other students to which Dr. Jalomo responded
the priority is a one-day difference to continuing and first time students.
B. Supplemental Instruction Leaders
Motioned (Ramos) Seconded (Zavala) and carried, the CPC moved to recommend to the
superintendent/president enrollment priority 2 for supplemental instruction leaders.
Prior to the vote, Dr. Jalomo stated there are approximately 20-50 supplemental
instruction leaders each semester. Further, he stated, supplemental instruction has a
positive impact on student success and that this group of students needs to set their
schedules in a manner that can best affect the greatest number of students in target
courses.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
2
4. Student Success and Support Program Plan
Romero Jalomo
Dr. Mark Sanchez, Dean of Student Affairs, delivered a presentation on the Student Success
and Support Program (SSSP) Plan for academic year 2015-16. Dr. Sanchez reported that
every community college district that receives SSSP funding is required to submit an annual
plan; this year’s plan is due October 30, 2015. Dr. Sanchez acknowledged and thanked the
committee that worked on the plan over the summer and into this fall. The plan has been
presented to various campus groups, including the Board of Trustees, student government,
and Academic Senate.
The SSSP Plan focuses on the College’s approach to serve incoming and enrolled students in
the following core areas:
• Orientation
• Assessment testing
• Academic Counseling- development of a student educational plan (SEP)
• Follow up services for at-risk population students
The plan also focuses on the integration of institutional research and technology in identifying
and addressing the needs of students on campus.
The presentation focused on ways in which the college provides and plans to deliver SSSP
services to students that leads to increased student access and success.
Motioned (Hough) Seconded (Funke) and carried, the CPC moved to approve the SSSP Plan
for academic year 2015-16.
After the presentation, Dr. Lofman thanked Dr. Sanchez for his leadership in moving forward
with organizational change with respect; that it is a great model to follow. Carol Kimbrough
agreed, as did others.
5. Institution Set Standards for Job Placement in CTE Programs
Brian Lofman
http://www.hartnell.edu/institutional-effectiveness-measures
Dr. Brian Lofman shared a letter from the Accrediting Commission for Community and Junior
Colleges (ACCJC) requesting that the college provide additional information related to
institution-set standards and student achievement. In its annual report to the ACCJC last
spring, the college did not provide institution-set standards related to job placement rates for
any CTE programs. Further, the letter states the college must submit job placement rates for
academic year 2012-13 and specify institution-set standards for job placement rates by
October 15, 2015. Dr. Lofman indicated other community college districts received similar
letters.
In response, Dr. Lofman and others developed standards (fall 2015 only) and Foundation staff
is working to collect data from students enrolled in CTE programs during academic year 201213. There was discussion about the need for the college to begin the dialogue to build a
system to collect these data going forward. This is particularly important because the college
is required to submit its annual report this coming spring and the college may be required to
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
3
submit similar data. Dr. Lofman then moved to review the proposed standards and shortly
after, the CPC voted.
Motioned (Anderson) Seconded (Moss) and carried, the CPC moved to approve the
institution-set standards for job placement rates for fall 2015. The district will review the
standards for spring.
No: Moss and Zavala
INFORMATION/DISCUSSION/PRESENTATIONS
1. Career and Technical Education (CTE) Employment Outcomes Survey
Willard Lewallen
A. 2014 Hartnell Results
B. 2014 Statewide Results
C. 2015 Statewide Results
Dr. Lewallen shared Hartnell and Statewide Results from the CTE Employment Outcomes
Survey. Dr. Lewallen stated that the college belongs to the Bay Area Community College
Consortium (BACCC). The BACCC is comprised of 28 colleges surrounding the San Francisco
and Monterey Bays and its focus is to improve the academic skills of vocational and technical
education students. To support these efforts, the Chancellor’s Office provides funds to
conduct CTE surveys to gather information on employment outcomes for students
participating in CTE programs, including whether students became employed within their
field of study, if their community college coursework positively affected their earning
potential, and how CTE programs can be improved.
2. Basic Skills Initiative (BSI) Action Plan
Romero Jalomo
Jason Hough, Member, Student Success Committee, delivered a presentation on the
ESL/Basic Skills Expenditure Plan for academic year 2015-16. The college is required to
submit an annual plan and budget and the submission deadline is early October. The
presentation focused on BSI successes such as new support positions, ESL Summer Institute,
and new partnerships. Also, Jason noted that the lack of physical space, limited faculty
participation for supplemental instruction, and the replacement of Accuplacer have been
obstacles. After some discussion, Jason moved to activities planned for the year and longterm goals. In closing, the CPC asked Jason to return to a future meeting to provide a status
report. The plan has been submitted to the Chancellor’s Office as required.
3. Governing Board Meeting Highlights for October 6, 2015
Willard Lewallen
The CPC received the Governing Board’s meeting agenda for October 6, 2015 to allow
discussion/questions about the meeting. Further, Dr. Lewallen noted that he plans to bring
forward board meeting highlights as opposed to the meeting agenda.
4. 2014-15 Summary of Resource Allocation Expenditures
Willard Lewallen
2015-16 Resource Allocation Funding Decisions
Willard Lewallen
As part of the budget planning process, and to close the loop, the CPC received the Summary of
Resource Allocation Expenditures for fiscal year 2014-15. In addition, the CPC received the
2015-16 Resource Allocation Funding Decisions. Dr. Lewallen stated that the campus community
received both documents and that Administrative Services has provided the next steps to spend
the funds for 2015-16; many of the approved expenditures are from program planning and
assessments. There was some discussion about a computer replacement process and Marty
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
4
Parsons, Vice President of Administrative Services, stated a process is under development. In
addition, Tony Anderson asked about replacing the grass area center of the track; this location is
used for football practice and the grass needs to be replaced for safety reasons. Dr. Lewallen
responded that these type of projects are part of the deferred maintenance schedule.
5. Bright Futures (Cradle to Career) Initiative
Romero Jalomo/
Willard Lewallen
The CPC viewed a video about the Bright Futures Initiative, a community partnership of diverse
members fostering progress in education outcomes for local students, from cradle to career, and
improving the pipeline of quality talent within Monterey County. Dr. Jalomo spoke about the
college’s role, its partners, and referred the CPC to the Bright Futures website as he navigated
through the site pointing out challenges and statistics specific to Monterey County.
6. Board Policies and Administrative Procedures under Review
Willard Lewallen
Dr. Lewallen noted that the following board policies and administrative procedures are under
review by employee groups. After the employee group review, the BPs/APs will move to
governance council(s) followed by the CPC:
BP 3280, Grants
AP 3280, Grants
BP 4250, Probation, Disqualification, and Readmission
AP 4250, Probation
AP 4255, Dismissal and Readmission
In addition, the CPC received the listing of policies and procedures, including those to be
developed and revised this academic year. Dr. Lewallen stated that many of policies and
procedures identified this year are linked to accreditation standards.
7. Assessment of Long Term Plans 2014-15
Brian Lofman
http://www.hartnell.edu/long-term-planning
Dr. Lofman referred the members to the long-term plans webpage. This page houses longterm plans and assessments for years 2014 and 2015. While not all assessments are
complete, Dr. Lofman noted the web page provides a snap shot of progress for each of the
college’s plans.
8. Legislation/Initiatives
Willard Lewallen
Dr. Lewallen provided a brief overview of the following legislation/initiatives:
A. Kindergarten through Community College Public Education Facilities Bond Act of 2016
This ballot initiative is from a group that rallied together to bypass the legislature and
governor to get a bill on the ballot. The initiative has collected enough eligible signatures
and will forward to the November 2016 general election ballot.
B. Assembly Bill 288 (Holden), the College & Career Access Pathways (CCAP) Act
AB 288 is on Governor’s desk pending signature. The Hartnell CCD Governing Board
adopted a resolution in support of this bill last academic year. The bill would allow
community colleges to offer courses at high school campuses to high school students
during school hours.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
5
C. Proposition 30 Replacement Initiative Proposed
There is a group working to replace Proposition 30 funding when it expires next fiscal
year. If approved, an increase of personal income tax for over $200,000/year is imposed.
At present, the college receives $6 million from Proposition 30 funding.
NEXT MEETING(S)
October 21, 2015, 3-5 p.m.
November 4, 2015, 3-5 p.m.
November 18, 2015, 3-5 p.m.
December 2, 2015, 3-5 p.m.
December 16, 2015 3-5 p.m. (if needed)
ADJOURNMENT
The meeting adjourned at 5:05 p.m.
Carol Kimbrough
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
6