MEMBERS
College Planning Council
Minutes
December 2, 2015, 3-5 p.m.
E-112
Name
1. Willard Lewallen
Representing
Administration
2. Carol Kimbrough
3. Renata Funke
4. Romero Jalomo
Academic Senate
Administration
Administration
X
X
X
5. Debra Kaczmar
6. Lori Kildal
7. Brian Lofman
8. Esmeralda Montenegro
9. Marty Parsons
10. Gilbert Ramos
11. Ali Saleh
12. Delia Edeza
13. Belen Gonzales
14. Laura Zavala
15. Tony Anderson
16. Liz Estrella
17. Jason Hough
18. Chris Moss
19. Sam Pacheco
20. Nancy Schur-Beymer
21. Salina Lopez
22. Ismael Ramirez
Administration
Administration
Administration
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
CSEA
HCFA
Faculty
Faculty
Faculty
Faculty
Faculty
Faculty
L-39
X
X
X
X
X
X
X
Others
Name
Antonio Alarcon
Kathy Mendelsohn
Ann Wright
Mark Sanchez
Present
X
Absent
X
X
X
X
X
X
X
X
X
X
X
Title or Representing
Director of Student Academic Support
Dean of Academic Affairs
Faculty
Dean of Student Affairs
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
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CALL MEETING TO ORDER
Carol Kimbrough/
Willard Lewallen
The meeting called to order at 3:08 p.m. There was consensus to reorder the agenda to
accommodate the later arrival of Dr. Romero Jalomo, Vice President of Student Affairs so
that he could be present to address BP/AP 5130, Financial Aid.
ACTION ITEMS
Carol Kimbrough
1. Consideration of Approval of Minutes from November 18, 2015 meeting
Motion (Anderson), Second (Ramos) and carried, the CPC moved to approve the minutes of
November 18, 2015.
2. Board Policies and Administrative Procedures
First Reading
Willard Lewallen
BP/AP 4101, Independent Study (Kildal)
Dr. Kildal stated that BP 4101, Independent Study, began to move through the process last
year and the Academic Affairs Council approved to move forward and the Student Affairs
Council recommended revisions, so the documents were further reviewed. At the beginning
of this academic year, both the Academic and Student Affairs revised the BP/AP and Dr. Kildal
summarized those revisions. Carol Kimbrough passed around a hard copy of the independent
study contract. Dr. Kildal noted that this instructional modality is intended for extenuating
circumstances. There was some discussion that ensued and both will return to the CPC in
February for consideration of approval.
BP/AP 5130, Financial Aid (Jalomo)
Dr. Jalomo reported that BP/AP 5130 went through employee groups and lower level
governance councils and each recommended moving forward. He pointed out that the
procedure accurately describes the process used by the institution as required by the federal
government. The discussion moved to student loan default rates and Dr. Jalomo commended
Mary Dominguez, Dean of Student Affairs, and her team for working to lower the default rate.
While the college no longer issues loans, it remains responsible to collect the funds; not doing
would affect federal funding. It was suggested by Gilbert Ramos that the college consider
notifying students by regular and electronic mail.
Second Reading – None
Courtesy Review – None
3. Consideration of Approval of Student Equity Plan
Kathy Mendelsohn
Motion (Kildal), Second (Lopez) and carried to approve the Student Equity Plan.
Abstentions: Liz Estrella, Laura Zavala, Tony Anderson
Prior to the vote, Kathy Mendelsohn, Dean of Academic Affairs, and Antonio Alarcon, Director
of Student Academic Support, presented the Student Equity Plan in its final form. They
primarily focused on the activities and budget; the plan’s template was presented to the CPC
on November 18, 2015. They stated that the plan has been presented to many college
councils/committees, including the Academic Senate. Carol Kimbrough asked about the
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
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contributors of the report to which Kathy responded the workgroup included student services,
faculty, counselors, administrators, and folks that represent target groups, such as veterans.
Liz Estrella encouraged all to read the document and believes the workgroup should continue
to meet to oversee the plan. The Governing Board will consider approval of the plan at its
meeting of December 8, 2015.
4. Full-time Faculty Hiring Committee (FTFHC) Recommendations
Ann Wright
Motion (Anderson)–Second (Saleh) and carried to forward the Full-time Faculty Hiring
recommendations to the superintendent/president.
Dr. Ann Wright presented a report from the Full-Time Hiring Committee which summarized
the membership, the process, and 19 recommendations. She explained that the process
included the review of spring 2015 program and planning assessments, enrollment and
staffing data, presentations from discipline faculty and deans, and the use of a rubric for
evaluating and ranking requests. The final decisions were based on factors such as student
demand, staffing needs for the programs, enrollment patterns and potential for growth, need
to comply with accreditation or other requirements, strategic need for growth in response to
community needs and/or state initiatives, and unique needs of the programs. There was some
discussion about the possibility of multi-year recommendations and providing copies of the
rubric to faculty/deans about their presentations. Ann responded that the FTFHC discussed
multi-year recommendations in prior years, but found it difficult because of unknown
retirements and resignations. Also, she stated committee members opted to not share
individual rubrics. In closing, she noted that everyone did excellent work and the
presentations were well delivered. CPC student representatives stated they support hiring FT
faculty because it is beneficial to both the students and the college. The recommendations
will move forward to the superintendent/president.
INFORMATION/DISCUSSION/PRESENTATIONS
1. Requests for New or Additional Space
The following requests for new or additional space will return to the next CPC meeting for
consideration of recommendation to move to forward to the superintendent/president at its
meeting in February 2016. Representatives of the requests were present and summarized
their proposals:
A. Chemistry Classroom Retrofit / King City Education Center
Renata Funke
B. Student Services, Counseling
Mark Sanchez
C. Expansion of Institutional Planning and Effectiveness Office
Brian Lofman
2. Proposal for Water Filtration/Dispensers
Marty Parsons
Under consideration is a proposal from the Office of Student Life (Associated Students of
Hartnell College) for a water filtration system at Main and Alisal Campuses and the King City
Education Center. This is a legacy project identified by the Associated Students of Hartnell
College that was brought to the CPC last academic year. The project was delayed to allow the
administration to look further into the project. The students propose that they pay for the
dispensers and the first year of maintenance. After which, the district will absorb the
maintenance. The estimated cost is $800 for two years paid by general funds.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
3
3. 16-Week Semester Calendar Update
Ann Wright
Dr. Ann Wright delivered a presentation on the feasibility of moving forward with a 16-week
calendar. The proposed calendar was negotiated last academic year and voted down by the
faculty association because many did not understand how the calendar would work and felt it
was premature. A taskforce was formed and worked with the existing course schedule to
determine if a similar schedule could fit into 16 weeks. Ann stated the taskforce identified the
most used classrooms and science laboratories to make this determination. She noted the
biggest change is the traditional MWF, 3 unit courses would go away and course offerings
would extend to Saturdays. There was discussion about the benefits to students such as
more instructional time and having a calendar similar to other colleges and universities.
Overall, the taskforce believes the 16-week calendar is doable; however, Ann stated that
further research, planning, and campus wide discussion is needed before moving forward. If
the college were to move forward, the earliest date of implementation is 2018-19.
ITEMS/BRIEF ANNOUNCEMENTS
There were none.
NEXT MEETING(S)
February 3, 2016
ADJOURNMENT
The meeting adjourned at 5:05 p.m.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
4