MEMBERS College Planning Council Minutes March 2, 2016 3-5 p.m. E-112 Name 1. Willard Lewallen Representing Administration 2. Carol Kimbrough 3. Renata Funke 4. Romero Jalomo Academic Senate Administration Administration 5. Debra Kaczmar 6. Lori Kildal 7. Brian Lofman 8. Esmeralda Montenegro 9. Marty Parsons 10. Gilbert Ramos 11. Ali Saleh 12. Delia Edeza 13. Belen Gonzales 14. Laura Zavala 15. Tony Anderson 16. Liz Estrella 17. Jason Hough 18. Chris Moss 19. Sam Pacheco 20. Nancy Schur-Beymer Dave Beymer (proxy) 21. Salina Lopez 22. Ismael Ramirez Administration Administration Administration Administration Administration Associated Students Associated Students CSEA CSEA CSEA HCFA Faculty Faculty Faculty Faculty Faculty Others Name None Faculty L-39 Present X Absent X X X X X X X X X X X X X X X X X X X X X Title or Representing HARTNELL COLLEGE VISION STATEMENT Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community. HARTNELL COLLEGE MISSION STATEMENT Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success. 1 CALL MEETING TO ORDER The meeting called to order at 3:08 p.m. Carol Kimbrough/ Willard Lewallen ACTION ITEMS Carol Kimbrough 1. Consider Approval of Minutes from February 3, 2016 and February 17, 2016 meetings Motion (Anderson), Second (Hough), and unanimously carried, the CPC moved to approve the minutes of the February 3, 2016 meeting. Motion (Anderson), Second (Hough), and carried, the CPC moved to approve the minutes of the February 17, 2016 meeting. Abstained: Zavala 2. Board Policies and Administrative Procedures The CPC received the following board policies and administrative procedures as a first reading. Final consideration will be at the meeting of March 16, 2016. The policies and procedures were vetted in compliance with BP and AP 2410, Board Policies and Administrative Procedures: BP AP AP BP AP BP AP AP 4105, 4105, 5075, 5110, 5110, 5300, 5300, 5610, Distance Education Distance Education Course Adds and Withdrawals/Drops Counseling Counseling Student Equity Student Equity Voter Registration After much discussion, the CPC decided to form a working group to further review BP/AP 4105, Distance Education (Lori Kildal, Romero Jalomo, and Carol Kimbrough). The working group will meet to clarify language and will forward recommendations at the next meeting. In addition, there was discussion to consider modifying AP 2410, Board Policies and Administrative Procedures, to address those policies and procedures that need additional vetting among employee groups/governance councils; the goal would be to ensure timely reviews. Additionally, Dr. Romero Jalomo will discuss with Mary Dominguez, Dean of Student Affairs, recommended language to AP 5300, Student Equity. INFORMATION/DISCUSSION/PRESENTATIONS 1. Survey Results from Community Survey Regarding the Willard Lewallen Feasibility of a Facilities Bond Measure Dr. Lewallen provided an overview on the survey results from the community survey regarding the feasibility of a facilities bond measure. The sample of 500 registered voters were asked a variety of questions related to the college, superintendent/president, governing board, connection with the college, importance of facilities projects, and support of a bond measure. Overall, the results were positive and supportive. In addition, the CPC received a proposed timeline and Dr. Lewallen clarified that the Governing Board would HARTNELL COLLEGE VISION STATEMENT Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community. HARTNELL COLLEGE MISSION STATEMENT Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success. 2 need to adopt a resolution in order to move forward. As such, the district will continue exploring the feasibility. Tony Anderson asked about fees to conduct the survey and Dr. Lewallen responded there were none. 2. Resolution in Support of Voter Initiative: Kindergarten through Community College Public Education Facilities Bond Act of 2016 Willard Lewallen At its regular meeting in February, the Governing Board adopted a resolution in support of the voter initiative: Kindergarten through Community College Public Education Facilities Bond Act of 2016. The state bond measure is on the November 2016 ballot and is led by the Coalition for Affordable School Housing (CASH). The $9 billion initiative bypassed the legislature and Governor. If successful, $7 billion would go to K-12 districts and $2 billion to community colleges. 3. Transition Program Outcomes (Soledad CTF) Willard Lewallen The College Planning Council received information on the Transition Program at Soledad CTF that includes program participants by county, graduation rates, and weekly enrollments. Attendance and the overall completion rates are good. Dr. Lewallen reported that the California Department of Corrections and Rehabilitation (CDCR) asked Hartnell College to deliver an Institutional Transition Program ("pre-release") to inmates who have reached the end of their sentences. Each cohort is 5 weeks and the inmates learn about community resources, community programs, career services, social services, and financial literacy. The goal is to provide information that will assist in the transition back into their communities. 4. Fresno State Proposal Regarding Transfer Students Willard Lewallen Fresno State has proposed to modify its local area transfer schools to include Hartnell College. Dr. Mark Sanchez, Dean of Student Affairs, attended one of three public hearings and spoke in support of the modification. Fresno State is the fourth highest transfer destination for Hartnell students. CSUMB, San Jose State, and Sacramento State are among the top three. 5. Accrediting Commission Actions January 2016 Willard Lewallen Dr. Lewallen reported the Accrediting Commission created a new category that reaffirms accreditation for 18 months on the basis of a comprehensive evaluation and allows institutions 18 months to address concerns. The category is a result of revised policies adopted by the Commission, and is before warning status. 6. UC System President Visit – April 21, 2016 Willard Lewallen The college will host a visit from UC Chancellor, Dr. Janet Napolitano, on April 21, 2016. Plans for the day are underway and will include colleagues from community colleges throughout the region. This opportunity is a result of an invitation from part time counselor Monica Galvan. Ms. Galvan met Dr. Napolitano at a recent conference and invited her to learn more about all of the great programs/work at the college. HARTNELL COLLEGE VISION STATEMENT Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community. HARTNELL COLLEGE MISSION STATEMENT Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success. 3 7. Assessment of Compliance with Title IX, Clery Act and VAWA Willard Lewallen Dr. Lewallen reported that the college is working with MPC and Cabrillo College to hire a consultant to assess each districts’ policies/practices to help identify gaps and make recommendations to ensure compliance with Title IX, Clery Art, and VAWA. 8. High School Graduate Enrollments – Outcomes Data Willard Lewallen The CPC received information on high school graduate enrollments from feeder high schools since 2013 to current. The data show enrollments are good and steady for all high schools, except North Monterey County High School (NMCHS). Dr. Lewallen has requested information from neighboring community colleges (MPC, Gavilan, Cabrillo) to learn if and how many local high school graduates are attending neighboring community colleges. In addition, Dr. Lori Kildal is looking into course offerings at NMCHS and is meeting with NMCHS administration about this possibility. Also, the CPC received fall 2015 information on the number of high school graduates transferring directly from high school to CSUs/UCs. 9. Institution-Set Standards for 2015-16 and Goals for Brian Lofman Institutional Effectiveness for 2016-17 and 2021-22 Dr. Brian Lofman presented and summarized the following: Institution-Set Standards 2015-16 Institutional Set Standards for Student Transfer 2015-16 Institution-Set Standards for CTE Program Job Placement 2015-16 Goals for Institutional Effectiveness for 2016-17 and 2021-22 The documents are moving through the governance process and the CPC will consider approval at its next meeting. OTHER ITEMS/BRIEF ANNOUNCEMENTS The Governing Board approved to grant tenure to six faculty at its meeting last evening. A celebratory event is underway. The Associated Students are planning events in support of Women’s History month and members were encouraged all to attend. NEXT MEETING(S) March 16, 2016 April 6, 2016 April 20, 2016 May 4, 2016 May 18, 2016 ADJOURNMENT Meeting adjourned at 5:00 p.m. Carol Kimbrough HARTNELL COLLEGE VISION STATEMENT Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social, cultural, and economic vitality of our region and the global community. HARTNELL COLLEGE MISSION STATEMENT Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic goals in an environment committed to student learning, achievement and success. 4