MEMBERS
College Planning Council
Minutes
April 20, 2016 3-5 p.m.
E-112
Name
1. Willard Lewallen
Representing
Administration
2. Carol Kimbrough
3. Renata Funke
4. Romero Jalomo
Academic Senate
Administration
Administration
X
X
X
5. Debra Kaczmar
6. Lori Kildal
7. Brian Lofman
8. Esmeralda Montenegro
9. Marty Parsons
10. Gilbert Ramos
11. Ali Saleh
12. Delia Edeza
13. Belen Gonzales
14. Laura Zavala
15. Tony Anderson
16. Liz Estrella
17. Jason Hough
18. Chris Moss
19. Sam Pacheco
20. Nancy Schur-Beymer
Dave Beymer (proxy)
21. Salina Lopez
22. Ismael Ramirez
Administration
Administration
Administration
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
CSEA
HCFA
Faculty
Faculty
Faculty
Faculty
Faculty
X
X
Others
Name
Antonio Alarcon
Kathy Mendelsohn
Faculty
L-39
Present
X
Absent
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Title or Representing
Director of Student Academic Support Services
Dean of Academic Affairs
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
1
CALL MEETING TO ORDER
Carol Kimbrough/
Willard Lewallen
Chris Moss called the meeting to order at 3:09 p.m. without quorum and moved to
information items. The CPC met quorum at 3:20 p.m. and took action on two items, but
tabled the minutes and BP 7100.
ACTION ITEMS
1. Consider Approval of Minutes from April 6, 2016 meeting
Tabled to May 4, 2016 meeting
2. Board Policies and Administrative Procedures
First Reading – None
Chris Moss
Willard Lewallen
Courtesy Review
AP 5500 Standards of Student Conduct
A courtesy review of AP 5500 went before the Council at its meeting of April 6, 2016. At that
time, Chris Moss noted that language regarding the college’s local practice for cheating and
plagiarism was missing. As such, Dr. Lewallen reviewed the procedure and added language to
refer the reader to the college catalog to view the academic policy on cheating and plagiarism.
Second Reading
BP 7100, Commitment to Diversity
Tabled to May 4, 2016 meeting
Lori Kildal
3. Support of New Position – Director of Public Safety and
Willard Lewallen
Emergency Management
Motion (Beymer), Second (Zavala) and carried, the CPC moved to support the new position–
Director of Public Safety and Emergency Management.
No: Tony Anderson
Prior to the vote, Dr. Lewallen stated that the campus has made some progress addressing safety
and emergency management, but the college does not have a plan or overall coordination. The
installation of cameras in the parking structure, installation of blue phones, safety committee, and
incident command system are among efforts to increase safety, but more is needed. His
recommendation is to hire a director of public safety and emergency management to coordinate
and oversee campus security and emergencies. The CPC reviewed the proposed job description,
which requires the successful candidate be in possession of a Basic POST certification and
California POST Supervisory and Management course certification.
4. Request for New or Additional Space
Antonio Alarcon
Expansion of Student Academic Support Services
Motion (Lofman) Second (Zavala) and carried, the CPC approved to forward the request for
new or additional space for the expansion of student academic support services to the
superintendent/president for consideration of approval.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
2
Antonio Alarcon, Director of Student Academic Support and Kathy Mendelsohn, Dean of Academic
Affairs, were present to provide additional information. The initial plan was to use the second
level of the student services building; however, after a thorough evaluation of classroom use, it
was determined that an efficient alternative is to reconfigure E-217. This space would help build
capacity and provide good customer service because services would be frequent and consistent,
including evening and weekends. Additionally, the space would accommodate three academic
support specialists. The services already exist, attendance has been excellent, and the additional
space would further develop services. The only anticipated expense would be to purchase
additional furniture to accommodate staff. Tony Anderson called for the question, and the
Council voted.
INFORMATION/DISCUSSION/PRESENTATIONS
1. Update on Prioritization of Resource Allocation Requests 2016-17
Willard Lewallen
Dr. Lewallen reported the vice presidents continue to review allocation requests to determine if
other funding sources are available and the final list will forward to the CPC in the near future.
2. Update on 2016-17 Budget Projections
Marty Parsons/Willard Lewallen
Dr. Lewallen provided a snapshot of the 2016-17 (general fund) budget projections. The
document provides a comparison of on-going revenues and expenses for budget years 2015-16
and 2016-17. Dr. Lewallen pointed out that one-time funds for mandates inflated this year’s
budget and based on ongoing revenues and expenses, a deficit balance is projected for fiscal year
2016-17. The budget assumes a 3% growth, includes two new faculty positions, two new
custodian positions, and one management position. There was discussion about using the
reserves to cover the anticipated deficit; however, Dr. Lewallen recommended not using reserves
to cover on-going expenses. The discussion then moved to the use of Building N once the new
STEM Center Building opens and whether two fulltime custodians are needed. Dr. Lewallen
responded that maintenance remains understaffed even with the two new custodians. In
addition, there was discussion about the Governor’s budget (financial aid administration and CTE
funds) and when to expect the May revise. Dr. Lewallen stated that he would keep the CPC
informed as he learns more.
3. Recommendation to Discontinue Real Estate
Chris Moss
Instructional Program
Chris Moss summarized the Report of the Program Evaluation Committee (PEC) on the Real Estate
Program. He stated that AP 4021, Establishing, Revitalizing, or Discontinuing Academic Programs,
outlines the process to evaluate programs. The PEC members were Lori Kildal, Nancy Schur,
Debra Kaczmar, and Carol Kimbrough. The committee met during fall 2015 and spring 2016 to
review the labor market data and quantitative review of student enrollment data. After an
extensive review of the program, the committee concluded that this program best fits criteria for
defacto program discontinuance and program suspension as described by AP 4021. Declining
student numbers, lack of available faculty and outdated curriculum have been major factors
leading to the suspension of real estate courses. If approved, the program would be removed
from the 2016-17 catalog and current courses would be inactivated. The period of suspension
would not exceed two years during which time communication with the local real estate
professional community would ensue to determine changes in the industry. In closing, Chris Moss
encouraged the members to read the report because it is well done and said that the CPC would
take action at its next meeting.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
3
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
4
OTHER ITEMS/BRIEF ANNOUNCEMENTS
Laura Zavala expressed concern about member attendance because there have been some meetings
where the CPC did not meet quorum. Gilbert Ramos announced Associated Student Elections are
upcoming and a candidates’ forum is scheduled.
NEXT MEETING(S)
May 4, 2016
May 18, 2016
ADJOURNMENT
The meeting adjourned at 4:25 p.m.
Chris Moss
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
5