MEMBERS
College Planning Council
Minutes
April 6, 2016 3-5 p.m.
E-112
Name
1. Willard Lewallen
Representing
Administration
Present
X
2. Carol Kimbrough
3. Renata Funke
4. Romero Jalomo
Academic Senate
Administration
Administration
X
X
X
5. Debra Kaczmar
6. Lori Kildal
7. Brian Lofman
8. Esmeralda Montenegro
9. Marty Parsons
10. Gilbert Ramos
11. Ali Saleh
12. Delia Edeza
13. Belen Gonzales
14. Laura Zavala
15. Tony Anderson
16. Liz Estrella
17. Jason Hough
18. Chris Moss
19. Sam Pacheco
20. Nancy Schur-Beymer
Dave Beymer (proxy)
21. Salina Lopez
22. Ismael Ramirez
Administration
Administration
Administration
Administration
Administration
Associated Students
Associated Students
CSEA
CSEA
CSEA
HCFA
Faculty
Faculty
Faculty
Faculty
Faculty
Others
Name
Faculty
L-39
Absent
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Title or Representing
CALL MEETING TO ORDER
Carol Kimbrough/
Willard Lewallen
The meeting was called to order at 3:08 p.m. Carol thanked all for attending and for preparing
for the meeting.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
1
ACTION ITEMS
Carol Kimbrough
1. Consider Approval of Minutes from March 16, 2016 meeting
Motion (Beymer) Second (Jalomo) and carried, the CPC moved to approve the minutes as
submitted.
2. Board Policies and Administrative Procedures
First Reading
BP 7100, Commitment to Diversity
Willard Lewallen
The CPC received a first reading of BP 7100, Commitment to Diversity. Tony Anderson stated he
believes the policy needs more language and needs a statement that evaluates whether the
district ensures diversity. Liz Estrella agreed with Tony and stated that she believes the policy is
generic and not sincere. Dr. Lewallen explained that board policies are succinct and that
procedures have the substance, and that APs 3410, 3420, 3430, and 3435 address diversity.
Further, Dr. Lewallen stated that employee groups had the opportunity to provide input and no
comments or recommendations came forward. Chris Moss noted that the Academic Senate
approved the BP as presented in 2014. In addition, Dr. Lewallen stated that, while the CPC can
make modifications to policies and procedures, it is efficient to receive suggested language, in
advance, for consideration. In closing, Carol Kimbrough recommended the members review the
administrative procedures aligned with the policy before the next meeting.
Courtesy Review
AP 3515, Reporting Crimes
Willard Lewallen
AP 5500, Standards of Student Conduct
AP 5520, Student Discipline
As a courtesy review, the CPC received AP 3515, Reporting Crimes, AP 5500, Standards of
Student Conduct, and AP 5520 Student Discipline. The APs were modified by legal counsel to
ensure compliance with recent legislation related to the Violence Against Women Act, Clery Act,
and Title V. Dr. Jalomo and Dr. Lewallen briefly summarized the changes to the procedures. A
couple of typos, inconsistencies, or omissions were noted that will be fixed before posting to the
college’s website.
Second Reading
BP 4105, Distance Education
Lori Kildal
AP 4105, Distance Education
Motion (Anderson) Second (Zavala) and carried, the CPC moved to approve BP 4105, Distance
Education.
Motion (Anderson) Second (Ramos) and carried, the CPC moved to approve AP 4105, Distance
Education.
Prior to voting, Dr. Kildal and Carol Kimbrough summarized changes to the documents, which
included recommendations from employee groups and lower level governance councils.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
2
INFORMATION/DISCUSSION/PRESENTATIONS
1.
Grants – Roles and Responsibilities
Loyanne Flinn/
David Techaira
Loyanne Flinn de Guaracha, Director of Development, and David Techaira, Interim Grants
Accounting Manager, delivered a presentation on the roles and responsibilities for grant
management. Over the last couple of months, the two have attended various college councils
and committees to present on the subject. Loyanne spoke about the pre-award phase, stating
that these responsibilities primarily fall under the Office of Advancement. She referred to a
sample Grant Concept Form, the first step in proposing a grant application, and highlighted the
sections that address the college’s strategic plan/priorities, accreditation standards, budget plan,
and how the proposed project would support the goals and objectives of the college. Loyanne
then spoke about the partnership agreement between the college the Foundation Office to
manage donations and grant funds to support college activities. In closing, she announced the
2012-17 Foundation funding plan goal was $15 million; to date, the total is $25 million.
Currently, David shared that the college manages over 70 federal, state, and local grants and
that budgeting, accounting, reporting, and records retention are among the responsibilities of
the Grant Office. To that end, he and staff work closely with project directors and program
support staff to ensure the terms and conditions of the awards are met and to ensure fiscal and
reporting requirements remain compliant.
2.
Loss of Board of Governor (BOG) Fee Waiver and Enrollment Priorities
Romero Jalomo
Dr. Jalomo reported that beginning in academic year 2016-17, new academic standards for the
BOG Fee Waiver will be implemented. In fall 2015 and going forward, all grades will be used to
determine BOG eligibility for 2016-17.
The new standards require students sustain a GPA of 2.0 or higher and successfully
complete at least 50% of coursework in two consecutive terms (fall, spring). Any
combination of two consecutive terms of cumulative GPA below 2.0, and/or cumulative
course completion less than 50% may result in loss of fee waiver eligibility and student
priority registration. Foster youth and former foster youth (age 24 years and younger) are
not subject to loss of the BOG Fee Waiver under these regulations. Also, the new standards
specify students who accrue more than 100 completed units of degree applicable
coursework, lose priority registration privilege. Dr. Jalomo reported the college sent
correspondence to affected students notifying them of their status and included information
regarding the appeal criteria and process. Approximately 1,600 students were notified, of
which 300+ appealed and about 70 students regained eligibility.
3.
Board of Governor’s Resolution on Accreditation
Willard Lewallen
Dr. Lewallen informed the Council that the Board of Governors recently adopted a resolution in
support of changing the accreditation process and structure. The resolution calls to form two
planning groups 1) develop and recommend immediate changes to improve the existing
processes, 2) explore the possibility of a new accreditation structure that aligns all higher
education institutions in California. Dr. Lewallen reported that he has been asked to serve on
the latter. Further, he clarified that the ACCJC is a working partner in these efforts. The goal is
the immediate changes will occur in two years and the long-term goal will take some time.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
3
4.
FTES
Lori Kildal
Dr. Kildal updated the Council on FTES for 2015-16. She reported the college’s FTES funding
base started at 7,356, increased to 7,411 in February, and recently increased to 7,450.
Meanwhile, the college is preparing the CCFS-320, Period 2 (P2) report and projections show a
shortage in meeting the district’s target of 7,450. Dr. Lewallen believes the Period 1 report was
inflated and said there might be an opportunity to report a more accurate estimate in the P2
report due later this month. Dr. Lewallen will schedule a meeting to discuss the matter with key
administrators early next week and will update the CPC as needed.
5.
Budget Update for 2016-17
Willard Lewallen
There is no recent news about the Governor’s Budget; it is status quo. Carol Kimbrough asked
when folks might hear about new faculty positions. Dr. Lewallen responded there are no
decisions on new faculty hires; although, the college plans to recruit and hire two additional
custodians for the STEM Center building.
6.
Resource Allocation Requests 2016-07
Willard Lewallen
The Council received resource allocations requests gathered from the program planning and
assessments for fiscal year 2016-17. The total request (one-time and ongoing) is estimated at
$15 million. Division heads are prioritizing and a final proposal will come to the Council for
consideration of approval.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
A roundtable of announcement of events and projects ensued.
NEXT MEETING(S)
April 20, 2016
May 4, 2016
May 18, 2016
ADJOURNMENT
The meeting adjourned at 5:00 p.m.
Carol Kimbrough
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to
reach academic goals in an environment committed to student learning, achievement and success.
4