Citizens’ Bond Oversight Committee for Measure H
Regular Meeting
Wednesday, July 16, 2014, 3:00 p.m.
411 Central Avenue, Bldg. A, Room 105, Salinas, CA 93907
AGENDA
MEMBERSHIP
Senior Citizens:
Michael Payne, Vice-Chair
Term: April 2011 – March 2013
April 2013 – March 2015
Business:
Dennis Donohue
Term: July 2013 – June 2015
1.
Call to Order: Welcome / Introductions
2.
Adoption of Agenda
3.
Approval of Minutes of April 16, 2014 meeting
4.
Public Comment:
Any member of the audience desiring to address the Bond Oversight
Committee should complete and submit to the Chair prior to the meeting, if
possible, a Speaker Request Form, available at the door. When the item
“Individuals Desiring to Address the Bond Oversight Committee” is taken, the
Chair will recognize those who have filled out a Speaker Request Form in the
order in which they are received. If the speaker desires to address the Bond
Oversight Committee on an item on the agenda, the speaker, at his/her option,
may speak immediately or wait until the item is considered. The Chair may
limit the time of presentations to three minutes per speaker, per subject.
Taxpayers’ Rep:
George “Ted” Richardson, Jr.
Term: April 2014 – March 2016
Student:
Elaine Duran
Term: April 2013 – March 2015
5.
Update from Superintendent/President, Dr. Willard Lewallen
6.
Scope of Service Change, Felice Consulting Services
7.
Bond Oversight Committee Member Comments Pertaining to
Measure H
8.
Measure H Facilities Projects Update
Deneen Newman
Term: January 2013 – December
2015
9.
Information Items:
 Measure H – Joseph Reyes
 Construction Update/Discussion – Joseph Reyes
Contact Persons:
Dr. Willard Lewallen
Superintendent/President
wlewallen@hartnell.edu
10. Update – Facilities Master Plan
Joseph Reyes, Director of Facilities,
Operations, and Asset Management
Jreyes@hartnell.edu
12. Next Meeting Date: October 15, 2014, 411 Central Avenue,
Building A, Room 105
Support & Organization of District:
John Buttgereit
Term: July 2013 – June 2015
Members at Large
Vearl Gish, Chair
Term: April 2012 – March 2014
April 2014 – March 2016
11. Future Agenda Items
Hartnell College Mission
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic
goals in an environment committed to student learning, achievement and success.
Hartnell College Vision
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social,
cultural, and economic vitality of our region and the global community
Hartnell Community College District
Citizen’s Bond Oversight Committee For Measure H – Regular Meeting
Wednesday, April 16, 2014 - 3pm
Hartnell Alisal Campus 1752 Alisal Street, Salinas, CA 93907
UNAPPROVED DRAFT Minutes
Present:
Michael Payne x
Dennis Donohue
George “Ted” Richardson, Jr. x
Elaine Duran
John Buttgereit x
Vearl Gish x
Deneen Newman
Dr. Willard C. Lewallen x
Alfred Munoz VP Admin Svcs x
Joseph Reyes x
Damon Felice x
Carolyn Lecce x
Candi DePauw Board of Trustee Pres. x
Presenters:
Guests:
1. Call to Order: Welcome / Introductions
3:07
2. Adoption of Agenda
J. Buttgereit 1st M. Payne 2nd
Adopted and approved
3. Approval of Minutes of January 15, 2014 & February 18, 2014 Meetings
M. Payne 1st J. Buttgereit 2nd
Approved as is
4. Public Comment
None
5. Update from Superintendent / President Dr. Willard C. Lewallen
a. Facilities Master Plan:
Lionakis, the same architect firm for the Hartnell Science Building, is assisting
with the Master Plan Process. There have been multiple meetings with various
programs and services to gather information to identify reoccurring themes.
Joseph Reyes read a list of 12 target items gleaned from these meetings. They
are as follows (in no particular order):
1. Centralized Student Success Center: a collaborative and coordinated student success center /
2.
3.
4.
5.
tutoring center to serve students at all levels and at all campuses.
Utilize existing space more efficiently and effectively
Classrooms need to be more flexible and have updated technology
Increase average student headcount per class from 31 up to 35
Need to upgrade aging building systems and infrastructure on the Main Campus
6. The “front door” of the Main Campus has moved from south to north and should be
addressed in the open spaces and parking
7. Provide more small and large group study spaces throughout the campuses, both indoor and
outdoor
8. Lack of space for certain programs on Main Campus is hindering growth and
enrollment; i.e. Nursing does not fit in the B building
9. Expressed need for student health services at all campuses
10. Support for projected student population growth by area of the district
a. Consider economic development regionally
b. Local pockets of student participation
c. Access for all potential students in District
d. Soledad would like a full time permanent Hartnell College presence in their town
11. Provide complete Student Services at Centers; Admissions & Records, Financial Aid,
Counseling, tutoring, Special Programs, Library services and food services
12. King City Education Center needs a full science wet-lab to support wider variety of classes in
all areas and needs room to grow
Time line was moved up to the summer to have analyzed themes and come up
with solutions leading to a plan based on the information gathered. If you go to
the Hartnell website at: www.hartnell.edu/ipe/strategic_planning/outcomes.html
you can view the Strategic Planning documents.
b. Accreditation: Reminder - we are fully accredited – only on probationary status.
First of two reports was filed in March resulting in a team coming to the campus
for a visit to validate findings. That team will then submit a report of findings.
We have no idea what that report will say.
c. Enrollment: Enrollment is showing an upward trend – not dramatic – but based
on funding, enrollment is growing along with resources
6. Bond Oversight Committee Member Comments Pertaining to Measure H
a. V. Gish – Questioned the duration of the Bond Oversight Committee’s duties.
The response was that until each penny of the Measure H Bond has been spent, it
will be the responsibility of the committee to oversee its proper disbursement.
7. Information Items
- Measure H and Construction / Financial Update / Discussion
Damon Felice
a. Science Building:
1. Dirt has been removed from the building site.
2. The crane / pile-rig showed up today. This is a very large piece of equipment
so mobilizing during Spring Break was a safety measure.
3. 110’ Indicator Piles / Pile Driving (casted by KIE CON Inc. one of very few
companies who do this type of work) will be delivered next. It will take
several days for them to be driven, re-striked and data compiled. DSA
(Division of the State Architect) will then need to approve the design. Once
DSA approves the pile design, the remaining piles will be cast, require 14
days to cure, receive a special coating, and be delivered to the job site for
installation. (This is a “hurry up and wait” process.) Once approved, if they
drive 12 piles per day, the process will take about 3 weeks. Although this
will be a noisy process, these are NOT the people to ask to stop work because
the resulting delays will be extremely expensive.
4. Rebar and slab will come next
5. Exterior finishes to protect the building
6. Interior finishes will follow
b. Science staff are SO happy to see the progress of their future building.
c. Science Building is listed as 33% complete - Calculation is based on total project
NOT simply construction progress.
d. Measure H language noted Science Building “renovation” - due to the extensive
process involved in upgrading Merrill Hall to ADA and seismic standards, it was
determined to be LESS expensive to build the new building based on efficiency
standards.
8. New Science Building Groundbreaking Event – April 24, 2014 11:30am Main
Campus
Rescheduled from Wednesday, April 23 to Thursday, April 24, 2014
9. Future Agenda Items
None discussed
10. Next Meeting Date: July 16, 2014 @ 3pm Main Campus Bldg. A, Rm. 105
Adjourned 4:16pm
Excel: FinTab-­‐H-­‐Rev4.26.12.xls
Page 1 of 3
26,340,343
3,607,881
25,527,119
58,725
41,049
3,381
14,850,000
10,910,000
141,933
145,303
36,233
5,543
161
21,700,000
1,059,819
603,000
673
1,427
31,504
I
Notes
26,340,343 100%
3,607,881 37% a
58,725
8,951
21,296,619
8,812,960
1,708,067
7,539,360
6,577,596
6,257,547
3,473,184
3,063,767
594,457
6,099,839
1,139,644
1,634,701
1,476,265
1,343,786
34,327
848,573
860,344
590,985
488,496
H
% Completed
E
Total Spent or Encumbered to Date from All Sources (D + F)
F
G
This data is as of
6/30/14
FUNDING SOURCES -­‐ ALL OTHERS (Actually received to date)
131,000,000
State of California General Funds
47,460,000 a
746,018
Other State Bond funds
6,829,788 Private Donations
603,000
(725,097)
137,850,709
TOTAL FUNDS FROM OTHER SOURCES
48,063,000
Measure H Funds ONLY
23,185,956
26,340,343
19,056,965
29,135,000
541,500
541,500
491,400
491,400
700,000
700,000
50,000
50,000
15,000,000
21,300,000
9,032,000
8,812,960
7,500,000
1,850,000
7,200,000
7,539,360
7,020,000
6,577,596
7,000,000
6,402,850
5,131,170
3,473,184
3,100,000
2,000,000
600,000
1,555,000
6,100,000
1,500,000
1,139,644
2,250,000
1,634,701
1,590,700
1,200,000
1,343,786
1,122,500
35,000
795,250
850,000
750,000
860,344
691,020
590,985
666,000
520,000
D
Spent or Encumbered from OTHER Funds
C
Variance from Latest Estimate: Under (Over)
Project Titles
Parking Structure
Science Center
CAB ADA Complience CAB ELEVATOR
DEMO MERRILL HALL OR MODERNIZATION FOR CONT. USE
Annex / CAB Swing Space
Alisal Campus Center for Advanced Technology
CALL Building
CAB North Renovation -­‐ First Floor Student Center
PE Renovation Project
Tech Training-­‐Series B
Campus Infrastructure Phase I
King City Land Acquisition
Equipment Modernization
Learning Resource Center (LRC)
PA ADA Project
NE Landscape Project
PE Field House
MDF Data Center
Keyless Entry-­‐Series B
Alisal Campus Parking Lot
Pool Renovation
Alisal Landscape Project
Infrastructure Phase II
B
Printed 7/8/14
Spent or Encumbered 9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
A
(All numbers rounded to nearest whole dollars)
FUNDING SOURCES -­‐ MEASURE H
Total bond sales to date
Received from bond Refunding
Interest Received
Net gain (loss) in funds held by Mo Co Treasurer
TOTAL FUNDS FROM MEASURE H LATEST Anticipated total Measure H Cost *
1
2
3
4
5
6
7
8
FINANCIAL STATUS OF
MEASURE H FUNDS
ORIGINAL Estimated Measure H Cost Hartnell Measure H
Oversight Committee
8,951
36,146,619
19,722,960
1,708,067
7,539,360
6,577,596
6,257,547
3,473,184
3,063,767
594,457
27,799,839
1,139,644
1,634,701
2,079,265
1,343,786
34,327
848,573
860,344
590,985
488,496
23%
1%
100%
100%
100%
100%
100%
100%
99%
100%
100%
100%
100%
100%
100%
100%
100%
7%
100%
100%
100%
100%
FINANCIAL STATUS OF
MEASURE H FUNDS
Excel: FinTab-­‐H-­‐Rev4.26.12.xls
600,000
600,000
600,000
575,000
511,020
500,000
550,000
320,000
316,000
250,000
250,000
250,000
250,000
250,000
250,000
242,000
225,000
200,000
200,000
150,000
150,000
150,000
120,000
110,000
100,000
100,000
75,000
50,000
50,000
50,000
30,000
473,015
529,223
325,000
529,914
233,702
25,000
505,313
243,511
113,653
100,624
175,000
223,712
73,716
250,000
165,632
211,575
205,682
173,027
154,535
207,001
91,835
63,140
86,250
100,063
75,000
94,123
59,251
52,176
28,020
38,098
32,446
28,109
Page 2 of 3
473,015
529,223
322,038
529,914
233,702
23,452
505,313
243,511
113,653
100,624
150,454
223,712
73,716
137,525
165,632
211,575
205,682
173,027
154,535
207,001
91,835
63,140
86,250
100,063
73,331
94,123
59,251
52,176
28,020
38,098
32,446
28,109
G
2,962
1,548
24,546
112,475
1,669
473,015
529,223
322,038
529,914
233,702
23,452
505,313
243,511
113,653
100,624
150,454
223,712
73,716
137,525
165,632
211,575
205,682
173,027
154,535
207,001
91,835
63,140
86,250
100,063
73,331
94,123
59,251
52,176
28,020
38,098
32,446
28,109
H
I
Notes
F
% Completed
LATEST Anticipated total Measure H Cost *
Project Titles
AHT Relocation
CAB Refresh #3
City Sidewalk Phase I
Campus Lighting Phase I
CAB Refresh #1
Votech Parking Lot
CAB Boiler-­‐Chiller
CAB Refresh #4
CAB Refresh #2
City Sidewalk Phase II
Miscellaneous Construction-­‐Series B
Performing Arts -­‐ Theater Seating
ADA Accessibility
Signage
Microwave Tower
Tennis Court Restore-­‐Series B
Energy Efficient Roof
Alisal/Homestead Mmt Sign-­‐Series B
Main Campus EIR
Planetarium Remodel
Campus Lighting Phase II
King City Energy Efficient Roof
Campus Lighting #2
KC Equipment Modernization
Alisal Entrance Sign
RHORC Modular -­‐ Series B
KC Energy Efficient Roof
Merrill Hall Landscape
CAB Financial Aid Relocation
College Center Skylight
Energy Efficiency
Cal Works-­‐Series B
ORIGINAL Estimated Measure H Cost 9
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
E
Total Spent or Encumbered to Date from All Sources (D + F)
C
D
Measure H Funds ONLY
Spent or Encumbered from OTHER Funds
B
8
Variance from Latest Estimate: Under (Over)
A
Printed 7/8/14
Spent or Encumbered Hartnell Measure H
Oversight Committee
100%
100%
100%
100%
100%
2%
100%
100%
100%
100%
100%
100%
100%
95%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
FINANCIAL STATUS OF
MEASURE H FUNDS
COLUMN TOTALS
* Includes ALL anjcipated costs, including but not limited to design, DSA, project mgmt, construcjon, conjngencies, tesjng/inspecjon, etc., as most recently adjusted, which will be paid for out of Measure H Funds. Excel: FinTab-­‐H-­‐Rev4.26.12.xls
25,000
25,000
25,000
25,000
25,000
25,000
15,000
5,000
25,000
25,000
25,000
22,131
14,862
28,109
31,520
11,541
23,703
15,765
1,824
5,000
23,271
8,626
385,250
15,081
22,131
14,862
28,109
31,520
11,541
23,703
15,765
1,824
1,052
23,271
8,626
385,250
15,081
G
22,131
14,862
28,109
31,520
11,541
23,703
15,765
1,824
1,052
23,271
8,626
385,250
15,081
3,948
H
I
Notes
F
% Completed
LATEST Anticipated total Measure H Cost *
Project Titles
Foundation Swing Space
Institutional Advancement Relocation
Web Registration
Student Services (Counselors, STARR, Transfer Center)
PE 134 Conversion
Hammer/Discuss Gage
MC-­‐Well Pump Upgrade Series B
Institutional Research & Planning Relocation
Storm Water Pollution Prevention Plan
Demo of Annex & HR Series B
Diesel Site Safety Project
Program / Project Management
Campus Signage-­‐Series B Site Development
Contingency
ORIGINAL Estimated Measure H Cost 9
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
E
Total Spent or Encumbered to Date from All Sources (D + F)
C
D
Measure H Funds ONLY
Spent or Encumbered from OTHER Funds
B
8
Variance from Latest Estimate: Under (Over)
A
Printed 7/8/14
Spent or Encumbered Hartnell Measure H
Oversight Committee
100%
100%
100%
100%
100%
100%
100%
100%
50%
100%
100%
100%
100%
b
137,833,382
109,963,298
27,141,293
STATUS OF MEASURE H BOND BALANCES
Total Funds for Measure H Projects
-­‐ Total Spent or encumbered
-­‐ Estimated but yet unspent or unencumbered
= Total funds yet unallocated or budgeted
Page 3 of 3
48,063,000
158,026,298
137,850,709
109,963,298
27,141,293
746,118
HARTNELL COLLEGE
MEASURE H BOND PROJECTS FACT SHEET
AS OF June 30, 2014
PROJECT NAME:
Science Center Project
PROJECT DESCRIPTION:
New Science Center
SPECIFIC MEASURE H EXHIBIT B ITEM:
Renovate Science Building (Merrill Hall) built in 1964
NAME
BUDGET AMOUNT
BID AMOUNT
PROJECT TO DATE
FINAL EXP
ARCHITECT
Lionakis
$
2,000,000 $
2,000,000 $
1,548,805
$0
PROJECT MGR/CM
Felice Consulting Services
$
750,000 $
750,000 $
122,000
$0
OTHER SOFT COSTS
IOR, Special Inspector, Cont., DSA, Others
$
600,000 $
800,000 $
281,474
$0
CONSTRUCTION (ABATEMENT)
PARC, OTHER
$
90,000 $
88,385 $
88,385
$88,385
CONSTRUCTION (DEMO)
RANDAZZO, OTHER
$
250,000 $
261,096 $
261,096
$261,096
EARTHWORK (PH 1)
GRANITEROCK
$
120,000 $
103,180 $
96,556
$96,556
CONSTRUCTION
Dilbeck & Sons
$
23,000,000 $
23,940,653 $
1,164,587
$0
GROUP II
TBD
$
1,200,000 $
1,200,000 $
0
$0
CONTINGENCY
TBD
$
1,150,000 $
0 $
44,978
$
29,160,000 $
29,143,314 $
TOTAL
.
ORIGINAL BUDGET
MEASURE H BOND FUNDS
PROJECT TO DATE
$29,160,000
$
3,607,881
$29,160,000
$
3,607,881
.
FINAL REV
STATE FUNDS
DESIGN
INITIAL DATE
20000000
CURRENT PROJECTION
FINAL DATE
PROJECT START
Jan-09
Jan-09
Jan-09
PROJECT COMPLETION
Jan-13
Jan-13
Aug-13
INITIAL DATE
CURRENT PROJECTION
FINAL DATE
CONSTRUCTION
PROJECT START
Nov-13
Feb-14
PROJECT COMPLETION
Dec-15
Dec-15
FORECASTED BUDGET
PERCENT COMPLETE
PREPARED BY: Damon Felice
$29,160,000
37%
.
DATE: 06/30/2014
446,037
3485880.84
$ 3,485,880.84
-­‐0.00000000046566128731
INTEREST / REFINANCE
TOTAL
$0
3,607,881 $
$ 2,713,391.96
$ 26,690,653