Citizens’ Bond Oversight Committee for Measure H
Regular Meeting
Wednesday, October 15, 2014, 3:00 p.m.
411 Central Avenue, Bldg. A, Room 105, Salinas, CA 93907
AGENDA
MEMBERSHIP
Senior Citizens:
Michael Payne, Vice-Chair
Term: April 2011 – March 2013
April 2013 – March 2015
Business:
Dennis Donohue
Term: July 2013 – June 2015
1.
Call to Order: Welcome / Introductions
2.
Adoption of Agenda
3.
Approval of Minutes of July 16, 2014 meeting
4.
Public Comment:
Any member of the audience desiring to address the Bond Oversight
Committee should complete and submit to the Chair prior to the meeting, if
possible, a Speaker Request Form, available at the door. When the item
“Individuals Desiring to Address the Bond Oversight Committee” is taken, the
Chair will recognize those who have filled out a Speaker Request Form in the
order in which they are received. If the speaker desires to address the Bond
Oversight Committee on an item on the agenda, the speaker, at his/her option,
may speak immediately or wait until the item is considered. The Chair may
limit the time of presentations to three minutes per speaker, per subject.
Taxpayers’ Rep:
George “Ted” Richardson, Jr.
Term: April 2014 – March 2016
Student:
Anthony Ben Castillo
Term: October 2014 – October2016
Support & Organization of District:
John Buttgereit
Term: July 2013 – June 2015
Members at Large
Vearl Gish, Chair
Term: April 2012 – March 2014
April 2014 – March 2016
Deneen Newman
Term: January 2013 – December
2015
Contact Persons:
Dr. Willard Lewallen
Superintendent/President
wlewallen@hartnell.edu
Joseph Reyes, Director of Facilities,
Operations, and Asset Management
Jreyes@hartnell.edu
5.
Update from Superintendent/President, Dr. Willard Lewallen
6.
Bond Oversight Committee Member Comments Pertaining to
Measure H
7.
Measure H Facilities Projects Update
8.
Information Items:
 Measure H – Joseph Reyes
 Construction Update/Discussion – Joseph Reyes
9.
Update – Facilities Master Plan
10. Future Agenda Items
11. Next Meeting Date
November 19, 2014, 3:00 p.m., 411 Central Avenue, Building A,
Room 105
Hartnell College Mission
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic
goals in an environment committed to student learning, achievement and success.
Hartnell College Vision
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the social,
cultural, and economic vitality of our region and the global community
Hartnell Community College
District
Citizen’s Bond Oversight Committee For Measure H – Regular Meeting
Wednesday, July 16, 2014 - 3pm
Hartnell Campus 411 Central Avenue, Building A, Room 105
Salinas, CA 93907
UNAPPROVED DRAFT
Minutes
Present:
Michael Payne
Dennis Donohue x
George “Ted” Richardson, Jr. x
Elaine Duran (New student needed, perhaps Raul Tapia)
John Buttgereit
Vearl Gish x
Deneen
Newman
Dr. Willard C. Lewallen x
Alfred Munoz VP Admin Svcs x
Joseph Reyes x
Carolyn Lecce
Candi DePauw Board of Trustee Pres.
Presenters:
None
Guests:
Trace Richardson x
Damon Felice x
1. Call to Order: Welcome / Introductions
3:10pm
2. Adoption of Agenda
??? 1st, 2nd D. Donohue
Adopted and approved
3. Approval of Minutes of April 16, 2014 meeting
??? 1st, D. Donohue 2nd
Approved as is
4. Public Comment:
None
5. Update from Superintendent/President, Dr. Willard Lewallen
Distributed copies of the following to the committee:
a) Last two reports of weekly highlights to the Governing Board.
Dr. Lewallen will have this group added to the email distribution list.
b) Strategic Plan 13-18 yrs.
c) The first Report to the Community published one month ago for 2012-13.
Staff is currently developing the report for 2013-14 and plan to have it done by
October 2014. The reports will be completed each year for the previous academic
year.
Dr. Lewallen will have a copy of the accreditation report outlining our removal from
probation forwarded to this group. An announcement has been published in
newspapers and other media. An email has been sent to all supporters with a
summary of actions.
Vic Collins, previously Chief of Hartnell Security, passed away last week.
Questions:
None
6. Scope of Service Change, Felice Consulting Services
Dr. Lewallen spoke about the change in scope of Felice Consulting responsibilities. It
has been decided that The District will take over coordination of the Bond Oversight.
7. Bond Oversight Committee Member Comments Pertaining to
Measure H
V. Gish – Requested a foot print of the new building showing what will be housed
inside and how large it will be upon completion.
Questioned when the piles will be completed.
J. Reyes – Answered that production piles will be arriving on Monday July 21, 2014
and installation of the plies will begin on Wednesday July 23, 2014, the installation
of the pile will take most of August 2014 to complete.
Dr. Lewallen – Stated that this is the last major project. There are a few other small
projects we hope to get done, once the remaining amount of money is confirmed.
We have already prioritized the list.
J. Reyes – The Facilities Master Plan includes the smaller projects on our list. All that
we need is the approval and direction from the Governing Board.
Dr. Lewallen – Our five year construction plans have been submitted to the State.
V. Gish – Asked about the planned use of the old science building, asked if use of the
space would open any additional funds verses tearing down the building.
Dr. Lewallen – Responded that the answer is no at this time. The challenge may be
created by more usable space. If additional space is not utilized, it may count against
us from the State.
There is good momentum for a possible new facilities bond measure in the
November election.
There is an uptake of support in the 10 %, proposition 98 funding. We can use the
remaining money from Measure H.
A. Munoz – The Deferred Maintenance for California from the State Chancellor’s
office has over a billion dollars. There will be a much larger budget without having
to do a match, due to a high need to keep up our facilities. Plan would be used to
replace a roof or boiler, etc. We expect an increase coming this year, $148,000,000.
is estimated for next year.
8. Measure H Facilities Projects Update
None
9. Information Items:
 Measure H – Joseph Reyes
 Construction Update/Discussion – Joseph Reyes
a) Production piles will be arriving on Monday July 21st and installation of
the plies will begin on Wednesday July 23rd, the installation of the pile
will take most of August to complete.
b) There are plans to set up a webcam to view progress of the project and
have it on the Hartnell website.
A. Munoz – Announced that on July 30, 2014 the group plans to travel to Modesto
Community College to view and hear their experience with a similar facility. Their
building is twice the size of our building.
Dr. Lewallen – Looks forward to hear what Modesto would have done differently
now that they are near completion.
10. Update – Facilities Master Plan
V. Gish – The 12 steps are in the previous minutes.
J. Reyes - Facilities Development Council meets monthly to review any facility issues.
Meet with planning, core groups, programs, department heads and leads.
Final decisions are made by the Executive Team.
Have reviewed district planning documents and all of the existing campus Master
Plan.
Reviewing the Master Plan sequences and the order in which the projects will be
completed. Awaiting drafts from Alisal and King City, as all three are needed in
order to make a decision.
We have conducted three community forums.
Planning additional community and college forums to insure we are meeting the
goals approved by the Governing Board by November 2014.
Dr. Lewallen – We have gathered a lot of information at all the community forums
held, they have been very beneficial. We received input from the community and we
have identified themes from the input. One example from all the meetings is the
proposed concept for a Student Success Center. There were many suggestions for
support services for instruction and learning to be housed in one place, including
tutoring. Faculty would be stationed there in order to work with students and
services would be available to the whole campus.
V. Gish – Has been to a similar center when he recently visited a design school in San
Francisco, it is great facility for students to have projects reviewed.
Dr. Lewallen – Hartnell used to have a similar center at one time, due to budget it
was disassembled.
Foundation is currently raising approximately $600,000. for equipment in the new
science building.
J. Reyes reports the next steps are:
Continue with the community and college forums to discuss vision, goals, and
objectives of the Master Plan.
Core and Planning groups will meet to review the final plan.
Present the final plan to the Board in September with the final review for approval
by the Governing Board in October 2014.
11. Future Agenda Items
V. Gish – Expects to have more business to discuss in the October 2014 meeting.
12. Next Meeting Date-: October 15, 2014, 411 Central Avenue, Building A,
Room 105
V. Gish – We will elect a new Chair and Vice Chair.
Excel: FinTab-­‐H-­‐Rev4.26.12.xls
Page 1 of 3
26,340,343
6,175,742
22,959,258
58,725
41,049
3,381
14,850,000
10,910,000
141,933
145,303
36,233
5,543
161
21,700,000
1,059,819
603,000
673
1,427
31,504
I
Notes
26,340,343 100%
6,175,742 43% a
58,725
8,951
21,296,619
8,812,960
1,708,067
7,539,360
6,577,596
6,257,547
3,473,184
3,063,767
594,457
6,099,839
1,139,644
1,634,701
1,476,265
1,343,786
34,327
848,573
860,344
590,985
488,496
H
% Completed
E
Total Spent or Encumbered to Date from All Sources (D + F)
F
G
This data is as of
10/1/14
FUNDING SOURCES -­‐ ALL OTHERS (Actually received to date)
131,000,000
State of California General Funds
47,460,000 a
746,018
Other State Bond funds
6,829,788 Private Donations
603,000
(725,097)
137,850,709
TOTAL FUNDS FROM OTHER SOURCES
48,063,000
Measure H Funds ONLY
23,185,956
26,340,343
19,056,965
29,135,000
541,500
541,500
491,400
491,400
700,000
700,000
50,000
50,000
15,000,000
21,300,000
9,032,000
8,812,960
7,500,000
1,850,000
7,200,000
7,539,360
7,020,000
6,577,596
7,000,000
6,402,850
5,131,170
3,473,184
3,100,000
2,000,000
600,000
1,555,000
6,100,000
1,500,000
1,139,644
2,250,000
1,634,701
1,590,700
1,200,000
1,343,786
1,122,500
35,000
795,250
850,000
750,000
860,344
691,020
590,985
666,000
520,000
D
Spent or Encumbered from OTHER Funds
C
Variance from Latest Estimate: Under (Over)
Project Titles
Parking Structure
Science Center
CAB ADA Complience CAB ELEVATOR
DEMO MERRILL HALL OR MODERNIZATION FOR CONT. USE
Annex / CAB Swing Space
Alisal Campus Center for Advanced Technology
CALL Building
CAB North Renovation -­‐ First Floor Student Center
PE Renovation Project
Tech Training-­‐Series B
Campus Infrastructure Phase I
King City Land Acquisition
Equipment Modernization
Learning Resource Center (LRC)
PA ADA Project
NE Landscape Project
PE Field House
MDF Data Center
Keyless Entry-­‐Series B
Alisal Campus Parking Lot
Pool Renovation
Alisal Landscape Project
Infrastructure Phase II
B
Printed 10/6/14
Spent or Encumbered 9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
A
(All numbers rounded to nearest whole dollars)
FUNDING SOURCES -­‐ MEASURE H
Total bond sales to date
Received from bond Refunding
Interest Received
Net gain (loss) in funds held by Mo Co Treasurer
TOTAL FUNDS FROM MEASURE H LATEST Anticipated total Measure H Cost *
1
2
3
4
5
6
7
8
FINANCIAL STATUS OF
MEASURE H FUNDS
ORIGINAL Estimated Measure H Cost Hartnell Measure H
Oversight Committee
8,951
36,146,619
19,722,960
1,708,067
7,539,360
6,577,596
6,257,547
3,473,184
3,063,767
594,457
27,799,839
1,139,644
1,634,701
2,079,265
1,343,786
34,327
848,573
860,344
590,985
488,496
23%
1%
100%
100%
100%
100%
100%
100%
99%
100%
100%
100%
100%
100%
100%
100%
100%
7%
100%
100%
100%
100%
daf/100614
FINANCIAL STATUS OF
MEASURE H FUNDS
Excel: FinTab-­‐H-­‐Rev4.26.12.xls
600,000
600,000
600,000
575,000
511,020
500,000
550,000
320,000
316,000
250,000
250,000
250,000
250,000
250,000
250,000
242,000
225,000
200,000
200,000
150,000
150,000
150,000
120,000
110,000
100,000
100,000
75,000
50,000
50,000
50,000
30,000
Page 2 of 3
473,015
529,223
325,000
529,914
233,702
25,000
505,313
243,511
113,653
100,624
175,000
223,712
73,716
250,000
165,632
211,575
205,682
173,027
154,535
207,001
91,835
63,140
86,250
100,063
75,000
94,123
59,251
52,176
28,020
38,098
32,446
28,109
473,015
529,223
322,038
529,914
233,702
23,452
505,313
243,511
113,653
100,624
150,454
223,712
73,716
137,525
165,632
211,575
205,682
173,027
154,535
207,001
91,835
63,140
86,250
100,063
73,331
94,123
59,251
52,176
28,020
38,098
32,446
28,109
2,962
1,548
24,546
112,475
1,669
473,015
529,223
322,038
529,914
233,702
23,452
505,313
243,511
113,653
100,624
150,454
223,712
73,716
137,525
165,632
211,575
205,682
173,027
154,535
207,001
91,835
63,140
86,250
100,063
73,331
94,123
59,251
52,176
28,020
38,098
32,446
28,109
H
I
Notes
G
% Completed
F
Total Spent or Encumbered to Date from All Sources (D + F)
Project Titles
AHT Relocation
CAB Refresh #3
City Sidewalk Phase I
Campus Lighting Phase I
CAB Refresh #1
Votech Parking Lot
CAB Boiler-­‐Chiller
CAB Refresh #4
CAB Refresh #2
City Sidewalk Phase II
Miscellaneous Construction-­‐Series B
Performing Arts -­‐ Theater Seating
ADA Accessibility
Signage
Microwave Tower
Tennis Court Restore-­‐Series B
Energy Efficient Roof
Alisal/Homestead Mmt Sign-­‐Series B
Main Campus EIR
Planetarium Remodel
Campus Lighting Phase II
King City Energy Efficient Roof
Campus Lighting #2
KC Equipment Modernization
Alisal Entrance Sign
RHORC Modular -­‐ Series B
KC Energy Efficient Roof
Merrill Hall Landscape
CAB Financial Aid Relocation
College Center Skylight
Energy Efficiency
Cal Works-­‐Series B
ORIGINAL Estimated Measure H Cost 9
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
E
Spent or Encumbered from OTHER Funds
C
D
Measure H Funds ONLY
Variance from Latest Estimate: Under (Over)
B
Printed 10/6/14
Spent or Encumbered A
8
LATEST Anticipated total Measure H Cost *
Hartnell Measure H
Oversight Committee
100%
100%
100%
100%
100%
2%
100%
100%
100%
100%
100%
100%
100%
95%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
100%
daf/100614
FINANCIAL STATUS OF
MEASURE H FUNDS
COLUMN TOTALS
* Includes ALL anjcipated costs, including but not limited to design, DSA, project mgmt, construcjon, conjngencies, tesjng/inspecjon, etc., as most recently adjusted, which will be paid for out of Measure H Funds. Excel: FinTab-­‐H-­‐Rev4.26.12.xls
25,000
25,000
25,000
25,000
25,000
25,000
15,000
5,000
22,131
14,862
28,109
31,520
11,541
23,703
15,765
1,824
5,000
23,271
8,626
385,250
15,081
25,000
25,000
25,000
22,131
14,862
28,109
31,520
11,541
23,703
15,765
1,824
1,052
23,271
8,626
385,250
15,081
22,131
14,862
28,109
31,520
11,541
23,703
15,765
1,824
1,052
23,271
8,626
385,250
15,081
3,948
H
I
Notes
G
% Completed
F
Total Spent or Encumbered to Date from All Sources (D + F)
Project Titles
Foundation Swing Space
Institutional Advancement Relocation
Web Registration
Student Services (Counselors, STARR, Transfer Center)
PE 134 Conversion
Hammer/Discuss Gage
MC-­‐Well Pump Upgrade Series B
Institutional Research & Planning Relocation
Storm Water Pollution Prevention Plan
Demo of Annex & HR Series B
Diesel Site Safety Project
Program / Project Management
Campus Signage-­‐Series B Site Development
Contingency
ORIGINAL Estimated Measure H Cost 9
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
E
Spent or Encumbered from OTHER Funds
C
D
Measure H Funds ONLY
Variance from Latest Estimate: Under (Over)
B
Printed 10/6/14
Spent or Encumbered A
8
LATEST Anticipated total Measure H Cost *
Hartnell Measure H
Oversight Committee
100%
100%
100%
100%
100%
100%
100%
100%
50%
100%
100%
100%
100%
b
137,833,382
112,531,159
24,573,432
STATUS OF MEASURE H BOND BALANCES
Total Funds for Measure H Projects
-­‐ Total Spent or encumbered
-­‐ Estimated but yet unspent or unencumbered
= Total funds yet unallocated or budgeted
Page 3 of 3
48,063,000
160,594,159
137,850,709
112,531,159
24,573,432
746,118
daf/100614
HARTNELL COLLEGE
MEASURE H BOND PROJECTS FACT SHEET
AS OF October 1, 2014
PROJECT NAME:
Science Center Project
PROJECT DESCRIPTION:
New Science Center
SPECIFIC MEASURE H EXHIBIT B ITEM:
Renovate Science Building (Merrill Hall) built in 1964
NAME
BUDGET AMOUNT
BID AMOUNT
PROJECT TO DATE
FINAL EXP
ARCHITECT
Lionakis
$
2,000,000 $
2,000,000 $
1,569,942
$0
PROJECT MGR/CM
Felice Consulting Services
$
750,000 $
750,000 $
200,000
$0
OTHER SOFT COSTS
IOR, Special Inspector, Cont., DSA, Others
$
600,000 $
800,000 $
345,003
$0
CONSTRUCTION (ABATEMENT)
PARC, OTHER
$
90,000 $
88,385 $
88,385
$88,385
CONSTRUCTION (DEMO)
RANDAZZO, OTHER
$
250,000 $
261,096 $
261,096
$261,096
EARTHWORK (PH 1)
GRANITEROCK
$
120,000 $
103,180 $
96,556
$96,556
CONSTRUCTION
Dilbeck & Sons
$
23,000,000 $
23,940,653 $
3,568,916
$0
GROUP II
TBD
$
1,200,000 $
1,200,000 $
866
$0
CONTINGENCY
TBD
$
1,150,000 $
0 $
44,978
$
29,160,000 $
29,143,314 $
TOTAL
.
ORIGINAL BUDGET
MEASURE H BOND FUNDS
PROJECT TO DATE
$29,160,000
$
6,175,742
$29,160,000
$
6,175,742
.
$0
6,175,742 $
FINAL REV
3485880.84
$ STATE FUNDS
DESIGN
INITIAL DATE
20000000
CURRENT PROJECTION
FINAL DATE
PROJECT START
Jan-09
Jan-09
Jan-09
PROJECT COMPLETION
Jan-13
Jan-13
Aug-13
INITIAL DATE
CURRENT PROJECTION
FINAL DATE
CONSTRUCTION
PROJECT START
Nov-13
Feb-14
PROJECT COMPLETION
Dec-15
Dec-15
$29,160,000
43%
FORECASTED BUDGET
PERCENT COMPLETE
PREPARED BY: Damon Felice
.
DATE: 10/01/2014
5,975,741.77
-­‐2489860.93
INTEREST / REFINANCE
TOTAL
446,037
$ 5,138,857.64
$ 26,690,653