Department of Financial Services
Division of Accounting and Auditing
FASAASD Meeting 09/26/2014
Object Code Standardization Project
The final Statewide Expenditure Object Code List has been finalized; it contains 628 statewide object
codes and the supporting definitions. The list is available online at
http://www.myfloridacfo.com/Division/AA/Links/default.htm . (AAM No. 10, 2014-2015)
An agency workshop was held on September 18, 2014 to provide a project update and to discuss
agency reporting needs. Materials from the meeting are available online at
http://www.myfloridacfo.com/Division/AA/ObjectCodeStandardizationProject.htm.
The department issued a survey to determine if there is a need to modify Departmental FLAIR
Standard Reports to include additional fields. The survey will allow agencies to identify reports on
which it is critical that additional fields display and/or be used as sort criteria. Approximately a third
of the agencies have submitted a response. Responses to the survey are requested by 5:00 p.m. on
Thursday, October 2, 2014. The survey may be accessed at:
https://www.surveymonkey.com/s/StandardReportsSurvey . (AAM No. 11, 2014-2015)
Bureau of Financial Reporting
Payments related to incurred obligations (certified forwards): Deadlines for certified forward are
approaching. Refer to AA Memo (No. 40, 2013-2014).
Debt Collection: Deadline for agencies to report on delinquent accounts pursuant to Section
17.20, Florida Statutes is October 1, 2014. Use reporting templates on A&A website. Refer to
AAM No. 37 (2012-2013).
Rule 69I-21.003, Florida Administrative Code, Procedures for Collection of Delinquent
Accounts, was amended and effective on August 13, 2014. Primary changes include requirement
to refer accounts within 120 days of original due date and emphasis on agency responsibility to
regularly monitor collection activities. Refer to AAM No. 6 (2014-2015).
Revenue Cap: Article VII, Section 1, Florida Constitution, limits state revenues collection. The
Chief Financial Officer assists the Office of Economic and Demographic Research with
collecting data to ensure compliance with this limitation. Instructions and forms to complete are
available on A&A website. Deadline to submit is October 8, 2014. Refer to AAM No. 12
(2014-2015)
Revolving Fund Review: BFR started the annual revolving fund review. Agencies will be
receiving information requests about selected revolving funds throughout the fiscal year.
• Scope of review:
o Whether the current authorized amount of the revolving fund is still necessary
(i.e. can the amount be reduced, can the fund be closed).
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Department of Financial Services
Division of Accounting and Auditing
FASAASD Meeting 09/26/2014
o If the revolving fund is used to pay salary or wages, whether the agency has
written approval from the Bureau of State Payrolls.
o Whether the revolving fund is maintained outside of the Treasury and properly
reported if so.
o If the revolving fund is used to pay travel advances, whether the agency has
written approval from DFS.
o If the revolving fund processes 1099 reportable payments, whether the agency has
complied with requirements in relation to the filing of IRS Form 1099.
Bureau of State Payrolls
BOSP Process Change: Due to an Internal Revenue Service (IRS) process change, BOSP requests
that all state agencies refrain from processing any payroll adjustments that affect an employee’s tax
obligations (withholding, social security or Medicare taxes) during the last seven business days at the
end of each quarter. This includes adjustments that are correcting prior quarter payments. Refer to
Bureau of State Payrolls Memo No. 14-04.
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