SAC Meeting
10-26-2011
I.
Call to Order: (3:00PM)
II.
Roll Call: All present
III.
Prayer: Given by Katie, LeeAnn to give prayer at next meeting.
IV.
Approval of minutes: 9/28/2011 minutes were approved without change
V.
Public Forum
Jayson Lerman: Senator - introduction, Relay for Life - $5 to make relay team this weekend,
relay is April 20th.
Greg Rose for Ricky Narsinghani: Cupcakes with SGA, would like SACer to participate.
Kristen Sanfilippo: SGA Walks, You Talk. Sign up to walk along.
VI.
Review of the Budget
Crystal Guffey
Report at my desk
VII.
Report of the SGA Executive
Report of the Legislative Vice President, Brock McMorran
A few points that I would like to draw your attention too:
1.) On Friday I had a meeting with Mr. Robert Clay (Director of OMA) to discuss the
launch of MOSAIC and the SDoD position. Our conversation was extremely beneficial
as he provided some good insight into both topics as well as provided some direction
for the near future. Having said that, Mr. Clay and Nia Williams (SDoD) are hoping to
launch MOSAIC by the first week of November.
2.) Along the same lines, this past Wednesday I had a chance to sit down with Nia
Williams (SDoD) to discuss the future of the SDoD position. After preliminary
conversations with Leah, Dustin, and the Execs, Nia and I will be taking a look at
conducting a job duty and responsibilities analysis. We want to make sure all of our
appointed positions are fulfilling areas of need, so I may be asking for a Senator and
SACer in the coming weeks to assist in this process.
3.) I hate to keep bringing up paper usage, but I have a visual for you- three reams of
paper. Last week I reported that total usage on the SGA printer (since we purchased
it) was roughly 96,500. Today, one week later, we have printed 99,359! That’s more
than 2,000 pages in one week or about 220 pages/day. We really need to watch this
guys…
4.) Lastly, I am finally ready to have the Ad Hoc committee targeted to assisting Dr.
Chadwick’s office meet. Sarah and Ryan- please be on the lookout for a WhenisGood
in the next few days so that we can start meeting ASAP.
Printing in the last two days could be from our evaluation; maybe it was not necessary to print
it. I have noticed a lot of people outside SGA printing; we could put a sign up explaining that
we need to cut down printing.
Report of the President, Ryan Alleman
Just a few things that I wanted to talk with you about today. First, the SGA website. As you’ll
recall from Crystal and Dustin’s last few reports, we are currently exploring ways to better
utilize the SGA website. With respect to SAC, it would be great to place more information
about SAC events on the website and remember to keep updating the OrgSync calendar! If
this is something that would be of interest to you, don’t hesitate to reach out to Crystal or
Dustin who can help work through what the SAC page should look like.
If you have had a chance to check your email today, hopefully you have seen my email about
the ISN Conference. This year, SGA is able to sponsor two members to attend the Ignatian
Family Teach-In in Washington D.C. This year the conference is from November 12-14th. If
you are interested in attending please let me know by Wednesday night. For more information
you can see the link which I included in the e-mail last night.
One quick note about short-term car rental: I have a meeting set with Jon Beres tomorrow,
the new Associate Director for Auxiliary Services to discuss potential RFI options. I’ll be sure to
share more information following my meeting with Jon.
For those of you who are interested in Dining Services, Auxiliary Services has also informed
me that Chartwells will be on campus next week to interview different members of the campus
community. Chartwells Corporate Director of Strategic Solutions has set aside some time on
November 1st at 1:30pm to come into the SGA Office and interview student leaders about
Dining Services. If you are interested in participating, I think this would be a great opportunity
to provide some critical feedback on your experiences with dining at Xavier.
Finally, one possible option for next year; the Theology Department has reached out to me
about possibly sponsoring a lecture during Sustainability Day next week. Because this falls
under the next year, I think ultimately those of you who will be here should decide if it is
something that you would like to support. I will continue to follow-up with the Theology
Department, but I wanted to be sure to put it on your radar screen.
Report of the Administrative Vice President, Lydia Gerlach
Please thank Ryan for the snacks! Next week Matt and Megan are bringing “something boss.”
For my project update:
1. Study Abroad Paperless program, scholarships, ASL, international risk policy,
AB
Ricardo previously spearheaded this project, but Ryan, Brock and I decided that I
would take it on. I talked to Ismael Betancourt today about several great resources
and projects that the Center for International Education (CIE) is working on including a
paperless program that allows students to apply for study abroad online, more
scholarship opportunity for study abroad, Academic Service Learning, an international
risk policy, and the CIE’s role in Alternative Breaks. If anyone is more curious about
what any of these things are or how they work, please don’t hesitate to talk to me
about it.
One thing in particular that Ismael and I discussed that I want to brief you on was
about SGA’s study abroad scholarship. In years past, SGA has had an application
process for students studying abroad to be awarded scholarship (two $500). Ismael
and I will take a look at the criteria used to assess these students, and even offered to
be a part of our SGA panel when choosing scholarship recipients. I’m really looking
forward to working with him.
2. LGBTQ Position: LGBTQ Training and Support Intern (LTSI)
As you all know, I sent out an email out that explains more about the LGBTQ Training
and Support Intern position that I’ve been working so hard on. As you all know from
my previous reports, after much research and analysis, it was clear to me that it was
in Xavier's best interest and the LGBTQ community's best interest to move forward
with the position the previous executives suggested, but in a very different way.
The LGBTQ position that I have designed is similar to the appointed positions that are
included in the constitution. However, this position, the LGBTQ Training and Support
Intern (LTSI), is a temporary, 16 week position. It is very different than the part time
grad student the previous executives suggested at the end of their term. This position
focuses primarily on reintroducing a training, similar to safezone, back to Xavier's
campus. Roughly 60% of the LTSI's work will be focused on this. However, the other,
40% will be spent producing a needs-assessment for Xavier and doing further
research on how other universities bring quality support to their campuses. Then
the LTSI will determine and recommend how Xavier can best
support LGBTQ communities here.
The description/application I sent out has been reviewed by several key
administrators. While they were displeased with the previous executives' plan for
the LGBTQ position, they are extremely happy with and approve of this position.
The LTSI position is currently with senior administration for consideration.
Next week, Seth and Morgan will call for an open executive session to further explain
the position. Please come with questions and comments to the 10/31 Senate meeting
and the 11/2 SAC meeting. However, if you major concerns, please speak with me
before the meetings.
I have one request for everyone here: please keep this description/application within
SGA-- do not give anyone who is thinking about applying unfair
advantage by providing them with this document before it officially goes out.
Do let me know me know if you have any questions.
If we come to Senate meeting, what time will it be discussed? 3:15-3:30. Is the study abroad
shorter than a quarter.
VIII.
Report of the SAC Chair, Morgan Zuziak
Workshop: Don’t forget workshop is coming up! November 18th and 19th!
Evaluations: As you all know evaluations have been turned in and one-on-ones have started! I
was really impressed by all of the comments that were made on the evaluations and I want to
thank the majority of you for taking the time to fill them out. Some of you haven’t signed up
for our one-on-ones yet so I am sending around a sign up sheet for tomorrow and Friday.
Although you all have been receiving a paper copy of your evaluations I will also be sending
you all an e-mail for your records. Pass around goals for spring and overall SAC evaluations.
Facebook: Just to let you know our facebook likes are now 66 new members have liked SAC
since last week! 500 likes – cookie cake 1000 likes – something substantial like pizza by Nov.
9th. 3 weeks.
Proposals due Sunday October 30th:

NONE!
Promotions:

Stress Relief – Next Wednesday
Portal Comments:

We should have a black and white movie on the greenspace, or an old movie for more
variety

Bring in Frank Warren for a PostSecret event at Xavier.

It will fulfill the mission in various aspects. This notion and this even brings
people together, entertainment, and is worthwhile. People can learn that they
are not alone. It'll bring various groups together. What more could you want?

I have some upcoming Late Night Movie suggestions. Here are a few that would
definitely get the attention of students: "Drive" "50/50" "Moneyball" "The Ides of
March" "Contagion" "30 Minutes or Less" ...and here are a few other good ideas, too:
"Our Idiot Brother" "Crazy Stupid Love" "Fright Night" "Straw Dogs" Thank You!

So far so good.

Swing dancing on campus. I have gone to the Latin Dancing night for two years now
but I think there would be a great outcome with swing dancing if it was on campus
rather than off-campus.
What time does workshop start? Be in office by 4:30.
IX.
Report of Advisor, Dustin Lewis
For your Senate Minute today, I’ll be brief in my updates:

Xavier Students Against Sexual Assault (XSASA) is up for discussion to become an
SGA-recognized club. They previously have served loosely on this campus as a
Student Working Group, although they are a high-functioning and organized group.

Cupcakes with SGA will be held on November 7th in Kuhlman Hall. Ricky is looking for
any SAC volunteers who would like to participate.
Family Weekend went really well last weekend. We had 1,433 participants, which adds up to
426 families altogether. This number is up from last year where we had 400 families and
1,227 participants. Thanks to those of you who participated and I hope your families enjoyed
being on campus with you for the weekend!
I would like to schedule to meet with committee chairs over the next week to touch base and
check in on the committees. Please sign up with your time on my door.
I’d like to open some discussion to start now in my report and to go back to the various
committees for further discussion, regarding Pre and Post-Event meetings. In the past, the
SAC Chair has conducted Pre-Event meetings with each set of event chairs and the advisor
has conducted Post-Event meetings following every event. What are your thoughts and would
you like to re-institute either of these programs in the future?
Sign up on your Door to meet? Yes. Post event and Pre event meetings, what do you think? I
like both, can fix problems before and useful feed back. If we are going to do it, should be
organized. Worksheet is great; I’ve looked at old ones when planning. Put post event eval on
OrgSync. Should bring back check list of planning for an event, should have to be mandatory.
When we have blast for the past, maybe talk more detail about event.
X.
Report of the SGA Resource Assistant, Crystal Guffey
When you are filling out a Cash Receipt, please bring the half that reads “your copy” to me.
That way I can keep track of who I will keep a binder at my desk with them in it.
I’ll be going on an AB trip this year to Chicago (finding justice in the Chicago prison system.
Eat at Currito Friday, bring this card and 20% of your purchase will go to AB. If you write
“Chicago” on the paper the whole 20% will go directly to my trip! Check your email, I’ll be
sending you a copy!
XI.
Opinion Entries
XII.
Proposals (must be emailed prior to meeting)
FAC, Jim Reitenbach
None
Regular
Breaking Dawn Midnight Premier
Committee: Late Night Programming
Co-Chairs: Abby and Whitney
Event Date and Time: Thursday/Friday November 18th at 12:00
Location: AMC Theater
Est. Attendance: 194
Description:
We will be taking students to see the midnight premier of Twilight, Breaking Dawn Part 1. We
will load the busses at 10:30pm to ensure that there will be enough time to get to the theater
and find seats for everyone. We will sell each ticket for $5 on Monday, November 14th at
1:30pm.
Cost Breakdown:
5 Busses:
200 Tickets:
Promo:
Contingency:
$1200
$1500
$200
$75
Total:
$2,975
(Initial Questions)
Did you know a suggestion is you should give people in line a ticket to save place in line?
(Debate and Discussion)
People had a problem with the timing, if we do it again at that time it would be a problem.
There are no “common hours”, so someone will always be in class. Closer to dinner or later in
the day, people aren’t usually in class. 5:00 is a good time; we did that in the past with no
problems. Is there a reason you have $200 for promo? Posters and handing out chocolate
fangs. Is there any way we can put tickets online? You could do an online thing on OrgSync,
create form. But some of the excitement about these events are the hype around the forming
line. Not many people know about OrgSync, might be confusion. Also, no payment options.
Debate Ended
Passed
Hakuna Matata: Stress Relief Day
Date: November 16, 2011
Time: 10:00 am – 9:00 pm
Location: Gallagher Student Center
Est. Attendance: 400
Description:
SAC and Active Minds (with some help from Interfaith Community Engagement) are bringing
an entire day of stress relieving events! From free coffee and hot cider in the morning to a
blow up jump house, laughter yoga, a showing of Lion King and massages for Guatemala, the
entire day (from 10 am to 9 pm, ending with free ice cream)
Event:
10:00 am - 12:00 pm Coffee and more from Coffee Emporium out/inside GSC
12:00 pm - 2:30 pm Be a Kid Again! (Instructions for how to make Play-dough, then coloring,
play-dough and Lion King run simultaneously) (Active Minds)
2:00 pm - 4:00 pm Blow Up Castle in Atrium
2:30 pm - 5:30 pm Massages in the Clocktower (ICE)
4:00 pm - 5:00 pm Cookie Decoration and Virgin Drinks in GSC Atrium (Active Minds)
4:00 pm - 5:30 pm Laughter Yoga in GSC 330
5:30 pm - 6:30 pm Regular Yoga in GSC 330/214
8:00 pm - TBD pm Ice Cream (Active Minds)
Budget Requested From: Life & Culture
Cost Breakdown:
Promo:
$115.00
Description:
Coffee:
$305.00
Description:
Blow up castle:
$150.00
Description:
Laughter Yoga:
$200.00
Description:
Regular Yoga:
$50.00
Description:
Stress balls:
$75.00
Description:
Funding will go to 115 large fliers.
Coffee Emporium is catering coffee, hot cider and hot
chocolate, providing cups, cream, sugar, etc.
Providing a blow up castle for students to jump in for two
hours of greatness.
Laughter yoga instructor with informative dvd and session
included.
Yoga club will be assisting in this, but we will be funding the
instructor.
Stress balls will have the name of the event printed and used
from promotion during tabling.
Contingency Amount:
$90.00
Total:
$985.00
(Initial Questions)
Did you know per Disney Lion King cannot be shown publically, could be fined. Active Minds
put up fund, $500 or $550. Love the idea of the Lion King, but we do not break the copy right
laws. Was Active Minds aware that they have to buy rights to show movie? No.
(Debate and Discussion)
Do student have to pay for massages? Will be collecting money, doing their own promo, and
all the transfer of money. Are we allowed to fundraise during our events? Our name isn’t on it,
does not break rules of order.
Debate Ended
Passed
NACA
Chairs: Late Night Programs
Description:
Late Night would like at least 2 events for the upcoming MADs (1 for each MAD). The MADs
tentatively are a Western theme on January 20, 2012, and a Casino theme on March 16,
2012. We really like Natalie Stovall for the possibility of the Western theme MAD. However, if
she is unavailable we have other options, too. But she is our favorite for that evening. For the
Casino themed MAD, wanted something different possibly that could be like a Vegas show.
Sonos is an a cappella group; Preston Pugmire makes interesting music with a variety of
strange instruments; and Melissa Villasenor is an impersonator. Some other ideas are to have
a comedian which could go for either night, if the delegates feel a comedian would be the best
option for the students’ interests. A few comedians we thought were good are the following:
Tracey Ashley, Mal Hall, and Jeff Dye.
Proposed Amount:
$4,500 + ($500 cushion amount, if the delegates feel it is for the best interest and they need
more—however, I (LeeAnn) would like to be consulted if this amount is spent).
I would also like for the contracts to be all-inclusive if that is possible when booking.
I understand since it may be difficult for these specific dates to be booked in a block, it may
be safer to go with a single date book and with a more inexpensive but still good choice.
Side note: Dustin has emailed Natalie’s agent about our interest.
Costs of Performers according to Program:
Performer
Natalie Stovall
Sonos
Preston Pugmire
Melissa Villasenor
Tracey Ashley
Mal Hall
Jeff Dye
Single Date Price
$3500
$2500*
$1000*
$1650*
$1900*
$1000*
$3000
3/5 Block Price
$2500*
$1950
$1000
$1550
$1800
$1000
$2500*
5/7 Block Price
$1950
$1500
$900
$1450
$1500
$950
$2000
*This is the price we would not want to exceed for this performer.
Also, if the delegates find anyone or a novelty item that would be appropriate for one of the
MADs, I would like to know about it and then discuss whether or not any money should go to
this item or performer. This should also come out of the $4500 ($5000).
NACA
Chairs: Life and Culture
Life and Culture would like to propose $2000.00 for NACA in the hopes of bringing a comedian
to campus.
Total Amount Proposed: $2,000
(Initial Questions)
(Debate and Discussion)
Debate Ended
Passed
NACA
Chairs: Concert Committee
Concerts will be able to spend $4,000 total.
$1,050 of that will be from the Matt Corey contract fee. (Originally 1750 but 700 of that went
towards the DJ for Friday.)
$2,950 of that will come from SAC Concert Committee.
Margaret and the NACAers are supposed to look for comedians, hip-hop or rap, groups with a
different vibe but large fan base (Black Violin), etc. She does not need to spend it all but we
wanted the option available.
Total Amount Proposed: $4,000
(Initial Questions)
Are you looking for just one artist? Yes, but if she can get two, whatever she decides.
(Debate and Discussion)
Debate Ended
Passed
XIII.
Blast from the Past
Thanks-A-Latte: Over 75 people showed up, went well.
Tom + Chee: 184, food arrived late. Got rid of sandwiches, but not soup.
Did you get a discount for it being so late? No.
An Autumn Affair: Thanks for support, had 150.
Did you think attendance was lower than expected? No, I think GSC is not as popular to come
to without meal exchange, reason for low attendance. What are you doing with pumpkins in
office? Don’t know
XIV.
Here and Now
Friday Fright Night: Starts at 8pm. Decorating 4:00 on Friday if you would like to help.
Scream 4: 11pm GSC theatre
Mike Posner: Saturday, 8pm doors open at 7pm! A few days of ticket selling left. Ticket sales
broke 1000 this morning.
XV.
Committee Reports
Financial Affairs Committee, Jim Reitenbach
Not Emailed
Life & Culture, Analisa Condon
It has been a very crazy week for Life and Culture. I first wanted to start by apologizing on
behalf of Life and Culture for the disorganization and confusion at the Wicked Ticket Sales. I
am taking this very seriously and using what I learned to make sure that mistakes such as this
do not happen again. It is extremely unfair to those students that were waiting in line, and I
do apologize. With that being said I ask that as a board we move on from this and look
forward to the performance :) A big shout out to Kate and Makenna for doing an awesome job
at An Autumn Affair. We had about 160 people there and received many compliments on the
event! I think it is really great when students can enjoy smaller and more casual events like
this on campus. Regarding the attendance, I think that all events in Gallagher are going to be
smaller this year due to the lack of Meal Exchange traffic. However, it is not always about
attendance but about the enjoyment that was had! Thanks for passing Stress Relief Day! LC is
in the final four (not that I am counting down!) and will be bringing four great events to the
students for the rest of this semester!
Campus Traditions, Sarah Richardson
Not Emailed
What is the theme for (the potential lecturer)? Going green on college campuses.
Concerts, Matt Morefield
Not Emailed
What kind of acts are signed up? Singing and bands. Do you need help with Posner concert?
Don’t need help, but I can call you if we do.
Late Night Programming, LeeAnn Scherbauer
Hey SAC! Late Night Movie is this weekend, please come out if you desire and tell your
friends. I ordered Late Night Snack cupcakes and we have the selection of Chocolate, Vanilla,
Red Velvet, and Pumpkin. MAD is good. We will further discuss about the tickets for Twilight
on Monday in our meeting. Thanks!
Publicity, Annette Frac
Not Email
XVI.
Closing Sentiments
Cynthia Bear was given to Kate, Favorite Halloween candy?
XX.
Adjourned: (4:33PM)