STUDENT PROGRAMMING ASSOCIATION
POLICY AND PROCEDURE MANUAL
TABLE OF CONTENTS
Section 1 - Governance
A.
Ethos/Philosophy
01.
SPA Mission Statement and Purpose
02.
SPA Logo and Colors
03.
Nicholls State University Mission and Vision Statements
04.
Nicholls State University Creed and Values
B.
Organizational Charts
01.
SPA Structure
02.
Student Affairs Structure
03.
Nicholls State University Structure
04.
SPA Constitution and Bylaws
Section 2 - Executive Board
A.
Position Descriptions
01.
President
02.
Vice President
03.
Secretary
04.
Business Officer
05.
Publicity Director
06.
Assistant Publicity Director
07.
Webmaster
08.
Entertainment Committee Chair
09.
Multicultural and Speakers Committee Chair
10.
Special Events Committee Chair
11.
Spirit and Recreation Committee Chair
12.
Union Activities Committee Chair
B.
Significant Policies
01.
Election of Officers
02.
Resignation of Officers
03.
Time Sheets
04.
Office Hours
05.
Key Requests
07.
Professional Service Contracts for SPA Officers
08.
Monthly Verification of GPA, Office Hours, and Full-Time Status
6/21/2016
C.
3.
Management
01.
Orientation
02.
Executive Board Meeting Agenda
03.
Executive Board Meeting Minutes
04.
Installation of Officers
05.
Executive Board Decision Making
06.
Strategic Planning
07.
Assessments (Qualitative and Quantitative)
08.
Attendance Policy
09.
Bulletin Board/Mailboxes
10.
Computer and Telephone Usage Policy
11.
Computer/Technology Training
COMMITTEES
A.
General
01.
Structure and Membership
02.
Recruitment and Training of Members
03.
Recognition (Committee Member Reception)
04.
Meeting Agenda and Time
B.
Committee Chairs
01.
Duties/Responsibilities
02.
Office Hours
C.
Entertainment Committee Chair
01.
List Events with description and paperwork details
D.
Multicultural and Speakers Committee Chair
01.
List Events with description and paperwork details
E.
Special Events Committee Chair
01.
List Events with description and paperwork details
F.
Spirit and Travel Committee Chair
01.
List Events with description and paperwork details
G.
Standards and Tradition Committee Chair
01.
List Events with description and paperwork details
H.
Union Activities Committee Chair
01.
List Events with description and paperwork details
6/21/2016
4.
STUDENTS
A.
Undergraduate Students
B.
Graduate Students
C.
Self-Assessed Fees
D.
Student Body Demographics
E.
Student Opinion Surveys/Assessment
F.
Students as Voting Committee Members
5.
MANAGEMENT
A.
Organization
01.
Management Philosophy
02.
Policies and Procedures - Approval, Maintenance, and Distribution
03.
Documentation - Distribution and Length of Time Kept on File
04.
Annual Plan
05.
CAS Standards
B.
General SPA Policies and Procedures
01.
Tent and Sound System Policy
02.
Copy Machine Policy
03.
Poster Machine Policy
04.
Sandwich Board Policy
05.
Laptop and Projector Policy
06.
Helium Tank/Balloon Policy
C.
Advertising and Website
01.
Methods of Advertising
02.
Publication Frequency and Timeline
03.
Location of Advertisements and Sandwich Boards
04.
Nicholls Worth Advertising
05.
Channel 56 Advertising
06.
Website Design and Maintenance
D.
SPA Events – General
01.
Executive Board Approval
02.
Event Planning Packet
03.
University Paperwork Required for Each Event
04.
Sodexho
05.
Facilities Reservations – Student Union
06.
Parking Lot Reservations
07.
T-Shirt Sales and Distribution
08.
Student Volunteers/Workers for SPA Events
09.
Vendors (Louisiana and surrounding area)
6/21/2016
E.
6.
Miscellaneous
01.
Hurricane Preparedness
02.
Collaborative Partnerships with University entities
03.
Government/Legal Updates
FINANCES
A.
Budget
01.
Budget
02.
FRS – Requisition Information
03.
FRS – Subcodes Frequently Used
B.
Specific Financial Guidelines
01.
Compliance with Nicholls Financial Policies and Procedures
02.
Financial Reporting
03.
Executive Board Compensation
04.
Student Compensation from SPA Events (Crawfish Day, etc)
05.
Inventory
06.
SPA President Benefits
07.
Executive Board Approval Process
08.
Budgeting Process and Approval
09.
Wal-Mart Card Policy
10.
Travel/Accommodation Expenses
11.
Purchasing and Controller’s Office Contacts
7.
PROFESSIONAL DEVELOPMENT
A.
Association of College Unions International (ACUI)
01.
Region 12 Conference
02.
International Conference
B.
National Association for Campus Activities (NACA)
C.
National Conference for Student Leaders (NCSL)
D.
Southeastern Louisiana University (SLU) Leadership Conference
E.
SPA Summer Training Sessions
8.
HUMAN RESOURCE MANAGEMENT
A.
HRM Information - General
01.
Compliance with Nicholls HRM Policies
02.
Compliance with Nicholls Student Code of Conduct
03.
Student Waiver for Inflatables
B.
HRM Information – Executive Board
01.
Attendance Policy
02.
Recruitment Procedure
03.
Interview Process
6/21/2016
04.
05.
06.
07.
08.
Performance Appraisal (Executive Board and Advisor)
Discipline and Dismissal
Complaint/Grievance Policy
Outside Employment
Dress Standards
6/21/2016