HARTNELL COLLEGE
BP 6250
Budget Management
Reference:
Accreditation Standard III.D.; Title 5, Sections 58307, 58308
The budget shall be managed in accordance with Title 5 and the CCC Budget and Accounting
Manual. Budget revisions shall be made only in accordance with these policies and as provided
by law.
Revenues accruing to the District in excess of amounts budgeted shall be added to the District’s
reserve for contingencies. They are available for appropriation only upon a resolution of the
Board that sets forth the need according to major budget classifications in accordance with
applicable law.
Board approval is required for changes between major expenditure classifications. Transfers
from the reserve for contingencies to any expenditure classification must be approved by a
two-thirds vote of the members of the Board. Transfers between expenditure classifications
must be approved by a majority vote of the members of the Board.
The Board’s first priority is to fund facilities for the District through local facilities bond
measures rather than the use of operational dollars, thus preserving operational dollars to the
extent possible for District operations.
See Administrative Procedure 6250
HARTNELL COLLEGE
AP 6250
Budget Management
Reference:
Accreditation Standard III.D.; Title 5, Sections 58305, 58307, 58308
Budget management shall be in accordance with adopted policies and shall meet the following
criteria:
Total amounts budgeted as the proposed expenditure for each major classification of
expenditures shall be the maximum expended for that classification for the school year, except
as specifically authorized by the Board.
Transfers may be made from the reserve for contingencies to any expenditure classification by
written resolution of the Board, and must be approved by a two-thirds vote of the members of
the Board.
Transfers may be made between expenditure classifications by written resolution of the Board,
and may be approved by a majority of the members of the Board.
Excess funds must be added to the general reserve of the District, and are not available for
appropriation except by resolution of the Board setting forth the need according to major
classification.
See Board Policy 6250
EXHIBIT A to
AP 6200 Budget Preparation
BUDGET DEVELOPMENT CALENDAR
DATE
January Board Meeting
ITEM
Budget calendar provided to Board of
Trustees
Mid January – April 10
Distribute Budget Worksheet forms to
College President
CBO
College President shall initiate college budget
development process
Superintendent/President
Vice Presidents shall distribute forms to
district Department Managers
Vice Presidents
Open hearings and meetings will be held at
District office
Superintendent/President
Submit college’s proposed budget
worksheets and priority lists to the CBO
Vice Presidents
Submit district’s proposed budget
worksheets and priority lists to the President
Executive Cabinet to review budget
submissions
CBO will notify Superintendent of Schools of
newspaper publication, date, location, and
time of public display of proposed budget
document
The Board will hold a public hearing and will
review and approve the proposed tentative
budget
COB presents latest tentative budget
information to Board of Trustees
All recommendations from District to amend
tentative budget to be submitted to CBO
Copies of the proposed tentative budget shall
be placed in the District office, library,
centers, and the President’s office for public
view
The final budget will be presented. The
Board of Trustees will hold a public hearing
and will review and approve the proposed
adopted budget
CBO will forward a copy of the approved
adopted budget to the Superintendent of
Schools - Monterey County Office of
Education and the CA Community College’s
Chancellor
CBO
Second week of April
April 15
th
May Board Meeting
June Board Meeting
No later than July 25th
Seven days prior to the September
Board Meeting
No later than September 15
th
Immediately after the September
Board Meeting
RESPONSIBILITY
CBO
Executive Cabinet
CBO
CBO
Board of Trustees
Vice Presidents
CBO
Board of Trustees
CBO