Academic Senate Minutes
September 23rd , 2014, 3:00-5:00 PM, A-116
MINUTES
MEMBERS:
Name
Carol Kimbrough, President
Chris Moss, 1st Vice-President
Ann Wright, 2nd Vice-President
Nancy Schur-Beymer, Secretary/Treasurer
Liz Estrella, Senator At-Large
Tony Anderson, Past-President
Fernando Cabrera
Melissa Hornstein, Senator
Jason Hough
Salina Lopez
Peggy Mayfield
Melissa Stave
Lisa Storm
Steve Triano
(
)
(
)
(
)
Representing
Steering Committee
Steering Committee
Steering Committee
Steering Committee
Steering Committee
Steering Committee
Adjunct Faculty - Spanish
Math/Science/Engineering
Language/Fine Arts
Adjunct Faculty
Library
Kinesiology/Athletics, Health Ed.
Social and Behavioral Science
Advanced Technology & Applied Sci.
Language /Fine Arts
Nursing & Allied Health
Counseling & Categorical Programs
Present
x
x
Absent
X
x
X 6B
x
X 3
x
x
x
x
x
x
X (late)
x (late)
x
Guests: Al Munoz, Tracey Richardson, Brian Lofman,
1. Call to Order
2. Adopt Agenda Motion: M/S: Moss/Mayfield Vote: Approved/Unanimous
Motion: Amend the agenda (item 8/b). M/S: Moss/Estrella; Discussion – two thirds vote required.
Vote: Approved/ Majority – Nay – Anderson
3. Approval of Minutes, 9/9/2014 Motion: M/S Anderson/Hough (D – amend spelling ) Vote: A/U
4. Public Comments: None
5. President’s Report: Carol Kimbrough presented with Brian Lofman on Institution-Set Standards for Student
Achievement.
In 2013, the ACCJC began requesting information in its annual report relative to standards for course completion
rate, persistence and transfer rates to 4-year institutions. The college is required not only to report rates for
these measures, but to set a standard for acceptable performance on these measures specific to the institution.
A special task force was created last year comprised of the Vice-President of Instruction, the Dean of
Institutional Planning and Effectiveness, the Senate President and representatives of the various shared
governance constituencies. To date, the task force has considered models that other schools have developed,
how these models were selected and what levels of achievement were ultimately selected. Eventually a
recommendation for developing Hartnell’s model will be considered and this model will be presented to Senate
and the other pertinent college councils. Robust discussion followed on how we measure success in our student
population, the involvement of Senate, and how measurements will be selected to provide information useful to
the College as a whole, not just meeting the ACCJC criteria.
6. Reports
a) Institution-Set Standards -- Carol Kimbrough/Brian Lofman (see above)
b) District Reserves Policy and Rationale – Al Munoz presented information pertinent to the budget planning
process at Hartnell in support of the 20% reserve limit. Pertinent information includes the size of our
district, the amount of state deferments the campus has endured, and the lack of guaranteed dollars paid
on time to community colleges. Prop 30 helped with the rise in sales tax, but this support is temporary.
Prop 98 levels may also help, but may not be there if a recession occurs. The goal for a 20% reserve is also
based on cash flow issues in receiving apportionment dollars from the State. Traditionally October and
November months are times when expenditures may exceed available cash; it takes 3.8 million dollars to
cover expenses for one month -10% of budget. If we do not have adequate cash then our option is to buy
Trans bonds to cover salaries and other expenses in October/November. These short term loans have high
interest rates attached to them, so part of the reason to put aside a 20% reserve is so we can weather the
October November months until tax payments come in—this saves money because we do not have to
borrow.
FTES projection accuracy is another factor to consider. Our current FTES goal (7100) is an ambitious goal; if
we do not accurately project or manage growth or decline in FTES, apportionment amounts are affected
and we may not receive the budgeted amounts. Current California trends for community colleges are flat or
declining. Our local high school graduation classes are expected to be flat until 2018/19. They may take
off again in 2019/2020. This means apportionment may remain flat while our cost of living and doing
business continues to increase (STERS – STEP increases).
There is also a desire to grow reserves to be able to weather the next recession and to consider future
needs. Anticipated expenses include the new science building, possible refurbishing Merrill Hall, and other
updates in the facilities master plan to support student success. Another rising expense is Health Care: it
rose by 2 % in the past year but prior three years saw a 32% increase in benefit cost. Employers must add
more STRS contributions immediately.
Average reserves of like- size colleges are 18.8, 16.9, 16, 13, and 12%. These figures may be misleading,
depending on the way the information is reported.
Questions from Senators included support for high school recruitment, the 50% Rule, Sabbaticals, and the
wording of the Administrative Policy (AP 6305). If reserves dip below the 20% level, a plan to replenish the
amount needed to meet the expected 20% reserve level may be implemented by the District. There is no
mention of participatory governance in the implementation of this plan. Mr. Munoz stated he was “Open
to language to emphasize that the number is not rigid but is a goal especially during times of fiscal stability
at the State level.”
8. Action Items
a) Faculty Committee Appointments
1. DE Committee: Additional membership - Carol Hobson, Maj-Britt Kimm.
Motion to approve: M/S Anderson/Storm; Vote: Approved/Unanimous
2. Full-Time Faculty Hiring Committee: Rhea Mendoza Lewis
Motion to approve: M/S Hough/Estrella ; Vote: Approved/Unanimous
b) Hiring Committee for Dean of Academic Affairs & Curriculum - Larry Adams and LaVerne Cook
Motion to approve: (M/S Schur/Moss). Discussion: these individuals have experience, skills and
knowledge specific to curriculum and the discipline area needs. Names of others were offered to
support diversity. In the past, HR has requested a change in Senate appointments to reflect greater
ethnic diversity. The time lines for this request from HR required amending the agenda by a 2/3 vote
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to expedite the Senate approval process. If these names are not accepted we would respectively
request the HR department to explain criteria and allow Senate more time to consider alternates.
Vote: Approved; 2 Nay Estrella, Anderson, Abstain 1 – Hough
c) Peer Evaluator Appointments (Probationary Faculty)—Consent Item
1. Laura Fatuzzo (Physics) requests Pimol Moth (Astronomy)
2. Sam Pacheco (History) requests Ann DeJesus-Riley (History)
3. Mohammed Yahdi (Math) requests Ken Rand (Math)
4. Chris Zepeda ( PE Instructor/Coach) requests David Beymer ( Athletic Trainer/PE)
5. Michael Davis (Welding) requests Valentin Rodriguez (Diesel Technology)
6. Burton Ward (Sustainable Design) requests Pam Wiese (CSS Instructor)
Motion: to approve items 1-6; M/S Anderson/ Mayfield; Vote: Approved/Unanimous.
d) BP/AP Review Process (Second Reading, Action)
1. BP/AP 3280, Grants (Hornstein, Wright reviewed)
Recommendations: withhold support and ask that AS be involved in further discussions of more
detailed language. Volunteer a few faculty representatives to work with a team for rewrite. Gaps in
Senate review of academic program grants, probationary faculty involvement as PI, and lack of
distinction between processes involving private and government-source funds.
Motion: That the Senate sends this forward as “NOT approved,” include our rationales in the routing
slip and recommend that the Advancement Council collaborate with Senate volunteers to re-write.
M/S Schur-Beymer/Moss; Vote: Approved/Unanimous.
2. BP/AP 4021, Establishing, Revitalizing, or Discontinuing Academic Programs (Moss, Storm)
This AP was generated from within the Senate and was approved May 2014. Carol Kimbrough, Brian
Lofman, Steve Triano and Chris Moss served on the task force to write this document. The process
requires a consensus approach between Academic Affairs and Senate.
Motion: approve as presented. M/S: Schur Beyer/Anderson. Vote: Approved; 1 abstention (Storm)
3. BP/AP 4040, Library and Other Instructional Support Services (Mayfield, Estrella)
This new administrative procedure was created in consultation with our current librarians.
Motion: approve as presented. M/S Moss/Hough; Vote: Approved /Unanimous
4. AP 4050, Articulation (Kimbrough, Anderson)
Recommendation: in consultation with our articulation officer, some language change is suggested to
focus on articulation with post-secondary institutions.
Motion: approve with changes. M/S Anderson/Hough; Vote: Approved/Unanimous
5. AP 6305 Reserves (Wright, Schur-Beymer)
Recommendation: that the Academic Senate does not approve the policy with current language. The
Senate is open to discuss possible changes with Mr. Munoz.
Motion: to NOT approve AP 6305. M/S Moss/Hough; Vote: Approved/Unanimous
6. BP/AP 6340, Bid and Contracts (Estrella/Stave)
Recommendations: The BP is nearly identical to other schools. The AP discusses limits, but does not
talk about prequalification (as discuss in the BP). The code reference has been updated and should be
changed to section 2711 A and amount has changed from $50,000 to $84,100. Another
recommendation for change is to consider the duration of continuing contracts. Current language
does not exceed three years; we would suggest 5 years and add language for contracts and supplies
for 3 years. Motion: to vote on BP 6340 and AP separately; M/S Hough/Schur-Beymer; Vote: A/U
Motion: approve BP 6340 as written. M/S Schur/Hough; Vote: A/U
Motion: approve AP 6340 with changes. M/S Schur/Hough; Vote: A/U
7. AP 6346, Contract Review and Monitoring (Hornstein, Schur-Beymer)
Recommendations: this AP seeks to provide language in creating and monitoring contracts but
language on monitoring is lacking; the AP does not include the principle investigator (PI) as having
authority in overseeing contracts on grants.
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8.
9.
10.
11.
12.
Motion: approve AP 6346 with changes (the addition of the PI to persons that may have oversight
authority) ; M/S Hough/Moss Vote: A/U
AP 6350, Contracts-Construction (Kimbrough)
Recommendation: approve as presented.
Motion: approve AP 6350 as presented; M/S Hough/Stave Vote: A/U
AP 6360, Contracts-Electronic Systems and Materials (Lopez, Cabrera)
Recommendation: revision to delete the statement: “Supplemental instructional packages can be
taken without taking estimates or advertisements for bids as long as the services provided are
supplemental instruction software.” Discussion: do we need clarification of what constitutes is
supplemental instruction software?
Motion: approve AP 6360 with changes (remove the language); M/S Hough/Moss (May obtain
clarification at college council meeting). Vote: A/U
AP 6370, Contracts-Agreements for Services (Hornstein, Schur-Beymer)
Recommendation: approve as presented
Motion: approve AP 6370 as presented; M/S Hornstein/ Storm; Vote: A/U
BP/AP 6520, Security for District Property (Cabrera, Lopez)
Recommendation: approve as presented
Motion: approve BP/AP 6520 as presented. M/S Stave/Hough; Vote: A/U
BP/AP 7350, Resignations (Storm)
Recommendation: language regarding deadlines is “should” and timelines are customary: 2 weeks,
30 days, a semester.
Motion: approve BP/AP 7350 as presented. M/S Hough/Moss; Vote: A/U
e) AS Leadership Institute/Mentoring Process (Tabled)
9. Discussion/Information Items (Tabled)
a) Academic Senate Retreat 9/20/2014 – Feedback
b) Exemplary Hartnell Programs
c) Sabbaticals
d) Minimum Qualifications change proposals Min Qualifications to include engineering
e) Faculty Recognition Awards
10. Announcements (Senators) -none
11. Adjournment at 5:15PM
(M= moved, S= seconded, A= approved, U= vote unanimous)
"In accordance with the Ralph M. Brown Act and SB 751, minutes of the HC Academic Senate record the
votes of all committee members as follows. (1) Members recorded as absent are presumed not to have
voted; (2) the names of members voting in the minority or abstaining are recorded; (3) all other
members are presumed to have voted in the majority."
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