Academic Senate Retreat
September 20, 2014
10:00AM – 2:00 PM
Present: Carol Kimbrough (President), Christopher Moss, Ann Wright, Nancy-Schur-Beymer, Liz Estrella,
(Steering Committee); Fernando Cabrera, Melissa Hornstein, Jason Hough, Salina Lopez, Peggy Mayfield,
Melissa Stave, Lisa Storm (Senators); Cheryl O’Donnell, Pam Wiese, Carol King (Senate Standing Committees)
1. Outcomes and Assessment Committee (Cheryl O’Donnell)
Challenges: What will be the future role of the Outcomes and Assessment Committee after the
implementation of eLumen? ACCJC has questioned the committee on the review process for SLOs
(specific, measureable, appropriate, time limitations, syntax, etc.) Should the committee review SLOs as
they are revised in curriculum and when new courses are created; should there be a member assigned
to serve on curriculum committee to provide SLO overview? Ongoing training needs, especially for new
and part-time faculty.
Goals: re-establish the role of the Outcomes and Assessment committee and establish a need for an SLO
review process (or appoint a representative/ assessment specialist to serve on curriculum committee);
establish the guidelines necessary to implement the SLO review process as an ongoing committee
function, if necessary. Implement the eLumen software applications for assessing student learning
outcomes in academic programs and present progress reports to the Academic Senate by the end of fall
2014 and spring 2015 semesters. In collaboration with the Faculty Professional Development and FLEX
Committee, conduct workshops in SLO-related activities.
2. Faculty Professional Development and FLEX Committee (Pam Wiese)
Challenges: Reduced reassign time for committee chair and need to distinguish between the functions
of professional development and FLEX proposals/coordination. How does this committee relate to the
Hartnell Professional Development Committee (includes representation for all Hartnell employees).
What budget provisions are appropriate to this committee? How should FLEX activities be reported to
the State when FLEX activities will be required of all Hartnell employees, not just faculty?
Goals: clarify the role of this committee and establish a new committee handbook which describes
current functions and activities. Clarify and distinguish the role of FLEX coordinator with respect to State
reporting mandates for all college employees. Create a faculty professional development plan and
present this plan to the Academic Senate by spring 2015.
3. Distance Education Committee (Lisa Storm represented)
Challenges: Expanding distance education offerings (in response to student demand) in light of statistics
suggesting a significant difference in student success measures in distance education courses versus
face-to-face instruction. Address issues of student readiness for distance education courses.
Participation in state-wide initiatives considering the adoption of a common delivery system for distance
education courses.
Goals: Develop an on-line orientation package for distance education (already in progress), implement
locally and monitor effectiveness. Participate in the (State-wide) Online Education Initiative to have a
role in decisions about adoption of a common on-line delivery system. Monitor success indicators of
Hartnell on-line education and present a report to the Academic Senate in May 2015. Develop a “best
practices guide” for DE faculty. Complete a comprehensive 5-year DE plan and present to Academic
Senate and other pertinent governance bodies. Integrate the role of “DE Specialist” into committee
functions and goals.
4. Full-Time Faculty Hiring Committee
This committee has been reconfigured and needs new committee members representing the academic
disciplines. A new committee handbook was developed and accepted by Academic Senate (spring
2014).
September 20, 2014 [ACADEMIC SENATE RETREAT]
Goals: recruit for new members and convene the committee; establish priorities for hiring based upon
Program Planning and Assessment requests, departmental priorities and budget allocations. Report
recommendations to Academic Senate.
5. Curriculum Committee (Carol Kimbrough)
Challenges: keeping up with the on-going course revision process, need for C-ID course alignment and
development of new Transfer Model Curriculum degrees as new models are approved and announced
by the Chancellor’s Office. Compressed deadlines for curriculum to be included in the 2015-16 catalog
and allow for degree audit and education planning.
Goals: consider means to develop greater efficiency in the course/program proposal and revision
process; meet deadlines for submission of AA-T degrees to Chancellor’s Office.
6. Student Success (BSI) Committee (Carol King represented)
Challenges: pathways between K-12 and college; implementation of SEP, SSSP, BSI plans; enhancing
student support needed the college including tutorial services and learning labs.
Goals: Participate in the AB-86 consortium between Adult Ed, K-12, and community colleges in our
region to develop pathways between area K-12 and Hartnell; in collaboration with facilities planning,
identify space and develop plans for a Student Success Center.
7. Senate
A. Sabbatical (ad hoc committee)
Challenges: no sabbaticals for several years, processes exist in HCFA contract and Senate by-laws,
time-lines may not be in sync with budget planning process.
Goals: determine District’s support of sabbatical leaves and invite interested full-time faculty to
participate contingent on the allocation of budget resources; respond to any “intent” requests by
forming an ad hoc committee in accordance with Article 7
B. BP-AP process
Challenges: quick response time, subject-matter expertise;
Goals: ensure prompt distribution among senate members according to interest and expertise;
invite to senate meetings those with expertise who can provide guidance specific to the BP/AP
area; respond appropriately to each routing form [support, support with revisions, do not support
(with documentation). Collaborate in the revision process when appropriate. Document and track
responses to each BP/AP revision request.
C. Senate/Union relations
Goals: develop a collaborative and collegial relationship
D. Communication
Challenges: creating an informed, professional image that conveys faculty concern, respect for the
issues and engages the support of others in a positive dialog process
Goals: create an active, informed “voice” that engages in the decision-making processes at Hartnell
impacting academic and professional matters.
E. Grant development process
Challenges: grants may include 10+1 issues especially if the grant proposes new curriculum or
academic programs or affects existing curriculum/academic programs. Designation of PI or
Director roles may involve non-tenured faculty and create an imbalance of power.
Goals: monitor and support innovative grant opportunities and involve faculty with appropriate
subject matter expertise when academic programs and curriculum are included in the grant
proposal.
F. Local Representation
Challenges: populating committees/councils with full complement of faculty who actively
participate in governance; communicating actions and discussions with Senate and with others;
nomination process based upon regular division meetings
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September 20, 2014 [ACADEMIC SENATE RETREAT]
Goals: fully populate college governance councils and committees with active faculty participants;
create regular opportunities for communication of council/committee actions within the senate
and with constituent faculty.
G. State Representation
Challenges: time to travel, meeting time to share information
Goals: Attend ASCCC Institutes and Plenary Sessions; place resolution proposals on the agenda and
provide feedback so that Hartnell’s delegate can accurately represent our viewpoints; remain
informed on state-wide issues affecting all California Community Colleges
H. Part-Time Faculty
Challenges: finding a venue to share information and obtain feedback
Goals: develop a forum or venue for interaction among part-time faculty to network and establish
a means to communicate ideas of potential concern to the senate; include representation in
college committees.
8. Library (Peggy Mayfield)
Challenges: “quiet space” for study (space originally designated for this was taken by tutorial center);
need for additional full-time librarian
Goals: identify and document need for “quiet space” and develop a plan for implementation; document
need for additional librarian in PPA reports and budget requests.
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