Academic Senate Minutes
November 10, 2015
3:00 – 5:00 PM
Faculty Resource Center Training Room, A-116
Members Present: Carol Kimbrough (President), Christopher Moss, Ann Wright, Nancy-Schur-Beymer, Liz Estrella
(Steering Committee); Senators: Slava Bekker, Isabel Ferraris, Melissa Hornstein, Jason Hough, Salina Lopez,
Peggy Mayfield, Cheryl O’Donnell, Sam Pacheco, Lisa Storm, Aron Szamos, Burton Ward, Andy Watt
Guests: Celine Pinet, Tracey Richardson
1. Call to Order and Welcome, 3:00 PM
2. Adopt Agenda – MSP (vote: unanimous) to adopt the agenda.
3. Approval of Minutes, 10/27/2015 – MSP (vote: unanimous) to approve the minutes from 10/27/15
4. Public Comments: ten minutes (3-minute maximum per person) are set aside to receive comments on
agenda items or items not on the agenda but within the authority (10 + 1) of the Senate: no comments
were received.
5. Discussion and information items
A. Apportionment Funding 101 and the 50% Law- Part I, Tracey Richardson presented information
about basic apportionment data. FON, and the 50% law. PowerPoint slides are attached as support
documents.
B. Enrollment update and pending grants, Celine Pinet Report on predicted FTES for 2015-16 year.
Summer enrollment was less than predicted. This was analyzed and several hypothesis were
investigated. Several sections were full at the start – Math, Humanities and we offered what we
could. Low enrolled - cross listed and positive attendance – so in reality were not low enrolled.
We grew schedule by 25 classes and cancelled only 5. Did we have a goal that was too large –
possibly, the goal was for 15% growth for Summer 15 from Summer 14. There were some
deregistration, but they were needed. Conclusion, the growth potential is in Math, but perhaps
saturation in other areas of summer enrollment. So plan for Fall, efficiency is down, but this
happens when attempting to grow. Yet, we have to be careful with this. The totals for Fall still are
a bit below projected. For Spring, we are expected 3250 at a fill rate of 86%. This is realistic, fill
rate for Fall was 83% (Grand total projected 7403 our goal is 7450. We do have some sections to
open as we fill sections. (7359 is funded, so we will be okay even if we do not meet goal we will
meet funded FTES) Stepping stones is being tested. Which is moving certain classes into a
different time slots. Also looking for extend classes that are late start or 16 week sections. Efforts
have been made to explored other options. Q. Did we do a zip code study, have we explored
looking at extending DE classes to grow beyond our district. A. The directions at this point is to
focus growing classes for our constituent group. Also concern has been expressed over the success
rates in online classes. More courses are requiring eligibility for English 1A as a prerequisite, yet
we have a bottle neck at offering basic skills English courses. This may be a hiring focus –
instructors for basic skill English. Another student success courses – do we attract the right
students by offering late start classes. Are they students that did not plan for college or who
Hartnell College Vision Statement: Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
Hartnell College Mission Statement: Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success
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started a class and did not start off well. At Hartnell, we get many that do not know to look for
college in August Student Athletes that need to fill a 12 unit load, but may not have got into the
course that they are wait listed in. Another impact that is not yet measurable is that the
deregistration rate has been decreased by changing criteria. Distributed an enrollment priority list.
C. Faculty Chairs Proposal (first reading) Presentation by Carol Kimbrough about progress regarding
faculty chairs. There was a survey sent out and there was a strong majority that said, yes, we
would like faculty chairs at Hartnell. The committee did research of other institutions and how
Faculty chairs work. Q Have we looked at surveying other schools that are using Faculty chairs do
they feel it is working. Pros: Pathway to leadership, people function in this role informally - to
formalize this would allow for compensations. A proposal is put forth for more in depth instruction
across campus. The proposal used FTES as guidance for the 11 areas for Faculty chairs. Selection
of department chairs should be by faculty. Selection process is outlined. Most discussion was
surrounding the distribution of the chairs – some Chairs would be over quite a diversity of subjects.
Also counseling said they felt that they should be included in this model. We need to think about
is this in the best interest of the institution. (Take this back to your groups – and discuss – what
would it take for faculty to do it. Senators are encourage to talk to those in their areas.) Special
assignments vs release time.
D. BP/AP 5130, Financial Aid; BP/AP 3540, Sexual and Other Assaults on Campus – the membership
reviewed the documents on Financial Aid for final reading. BP/AP 3540, Sexual and Other Assaults
on Campus was included as an information item (this is a compliance issue
6. Action Items:
A. BP/AP 5130, Financial Aid Moved
B. Confirm appointments to governance councils and faculty selection committees: Moved
Ward/Hough, Approved Unanimously
1. Institutional Effectiveness Committee – Suzanne Burns
2. Selection Committees – Director, Salinas Valley Adult Education Consortium – James Beck
7. President’s Report/Updates: Fall Plenary Reflections on Plenary THE ACCJC part was very ASCCC is
siding with the Board of Governors against the ACCJC. Things will business as usual until the change is
finalized IF it is finalized. November 18th is the vote
How Hybrid courses are delivered is a question of pedagogy not “scheduling or right of assignment” Is
how things were seen by ASCCC.
Focus of CTE right now is to align curriculum among institutions. This is something employers desire.
CTE is a different animal – faculty have 2 year reviews, they have community requirements advisory
requirements. There are 17 recommendations the fell under the 10 + 1 Taking another look at
equivalency is one of the area. New workload calculations for CTE faculty – also back to industry
sabbaticals that allow CTE faculty to work in industry for a semester to stay current beyond just listening
to an advisory board.
We need strong faculty participation in the accreditation process at every level to create stronger ACCJC
– Those that go to visits are encouraged to report out to the school’s Accreditation counsel SLO,
Curriculum – ect should report annually. Course level SLO’s are not used in the Midwest. Focus is on
program and institutional outcomes.
10+1: Curriculum ▪ Degrees & Certificates ▪ Grading Policies ▪ Educational Programs Development ▪ Standards & Policies: Student Preparation & Success ▪
Faculty Roles in Governance Structures ▪ Faculty Roles in Accreditation Processes ▪ Policies for Faculty Professional Development ▪ Program Review
Processes ▪ Processes for Institutional Planning and Budget Development ▪ Other Academic & Professional Matters
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Schools that move to Canvas which is free for 5 year – there was a resolution to encourage schools to
take the savings and provide more training for faculty in distance education.
8. Announcements (Senators): updates on standing committees/governance councils/task forces/ASCCC
events
9. Adjournment
10+1: Curriculum ▪ Degrees & Certificates ▪ Grading Policies ▪ Educational Programs Development ▪ Standards & Policies: Student Preparation & Success ▪
Faculty Roles in Governance Structures ▪ Faculty Roles in Accreditation Processes ▪ Policies for Faculty Professional Development ▪ Program Review
Processes ▪ Processes for Institutional Planning and Budget Development ▪ Other Academic & Professional Matters