Advancement Council
Minutes
September 17, 2015, 12:00-2:00 p.m.
Building E, Room 112
MEMBERS
Name
Carol Kimbrough
Representing
Faculty Co-Chair
Present

Jackie Cruz
Daniel Teresa
Dr. Celine Pinet
Executive Director of Advancement
VP of Academic Affairs or designee
Dean of Student Affairs or designee


Marty Parsons
VP of Administrative Service

Renata Funke
Sharon Alheit
Dr. Susan Pheasant
Tanya Ho
Melissa Hornstein
Debra Pyle
Dean of South County Education Services
Grant Accounting Manager
Classified Manager, Supervisor or Confidential
Faculty Representative
Faculty Representative
Classified Representative





TBD
TBD
TBD
Classified Representative
Student Representative
Student Representative
Absent





Others
Name
Title or Representing
Terri Ugale
Shannon Bliss
Loyanne Flinn
Executive Assistant
Dean of Academic Affairs
Director of Public Grants Development and Operations
CALL TO ORDER & INTRODUCTIONS
Present
Absent



Carol Kimbrough
Meeting called to order at 12:06 p.m. followed by brief introductions.
ACTION ITEMS
1. Approval of September 17, 2015 Agenda
MSN: Marty Parsons / Daniel Teresa- September 17, 2015 Advancement Council agenda was
unanimously approved.
2. Approval of April 16, 2015 Meeting Minutes
MSN: Tanya Ho / Sharon Alheit- April 16, 2015 Meeting Minutes were unanimously
approved.
1
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
INFORMATION/DISCUSSION/PRESENTATIONS
Carol Kimbrough
1. Overview of Hand-book & Questions
Carol provided an overview of the Advancement Council Handbook including Vision, Mission, and
Values Statements. Her presentation provided a clear and concise explanation of the purpose and
responsibilities of the Advancement Council. Tanya reminded members of the decision to add a
part-time faculty position to the council membership that would require an update to the handbook.
2. Inventory of Council Agenda Items and Responsibilities
Carol explained that the Advancement Council places a lot of emphasis on grants, planning/
research, program review and service area outcomes as reflected in the 2014-15 inventory.
3. Evaluation of Effectiveness
 Advancement Council Effectiveness Survey
Carol provided a brief overview of the summary, and the survey tool and the resulting tables, charts
and comments regarding strengths and areas of improvement for the Advancement Council. Many
strengths were identified, and improvements were noted since the 2013-14 survey. Two areas
identified for improvement were training related to governance, and council member attendance.
4. Overall Governance Effectiveness Evaluation
Carol encouraged the council to review how the overall governance structure is perceived as
reflected in the survey results. In response to an inquiry about the distinction between the College
Planning Council (CPC) and the Executive Cabinet, Jackie commented that the CPC meets twice a
month regarding a wide range of campus topics, and the Cabinet meets weekly and focuses on day
to day operations at the President and Vice-President level.
5. Staff, Faculty and Student Recognition Update
Loyanne Flinn
About 51 nominations were received representing all categories. Loyanne met with Human
Resources and the resulting plan is to request a primary and alternative representative from each of
the groups to form a selection committee to review all nominations. The final selection will be in
October to allow time for bricks to be ordered in October/November. Awards will be announced in
December at holiday feast and at the Board of Trustees meeting. Marty Parsons asked if the funds
for this are coming through Foundation, and Loyanne confirmed that that was correct.
6. Communications
Jackie highlighted the Bright Spots recognition; WELI, MESA, STEM, and CSin3 were submitted and
all four were awarded by the White House Initiative on Education Excellence for Hispanics.
Esmeralda has been doing a lot of work with Student Affairs on video, vignettes and movie theater
advertisements. We are working on a campaign for Athletics and probably Agriculture, and will be
putting an emphasis on government relations this year. There have been two round tables at
Hartnell College with Dr. Lewallen and students to promote relationship building.
7. Public and Private Grants Update
a. September Grants Report
b. Grants Forecasting
Jackie announced that a proposal was submitted to the National Science Foundation (NSF) for
STEM scholarships. Upcoming grant proposals include NSF Advanced Technological Education.
Loyanne described and agreement with the County of Monterey to put our training programs on the
Eligible Training Provider List so that customers at the America’s Jobs Center could potentially use
federal Workforce Innovation Opportunity Act (WIOA) funds for fees and books as well as
educationally related transportation, childcare, etc. In response to a question from Carol, Jackie
responded that undocumented students would not be eligible because the source of the funds is
2
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
federal. Jackie announced upcoming competitions for the US Department of Education High school
Equivalency Program (HEP), Title III STEM, and TRIO Talent Search. Dean Bliss reported on the
NASA SEMAA program and K-12 STEM initiatives. Maggie Melone, the new K-12 STEM Director,
worked with a team to submit a proposal for $420k over four years for K-12 STEM outreach.
Jackie gave an update on private grants stating the Cal Endow- Salinas Valley $1.5M was awarded.
We are asking the Community Foundation to support The Western Stage renovation for $50K. The
Packard Foundation and the Sally Hughes Church Foundation awarded $500K to support the STEM
Center; The goal is to raise $900K-$1M. Dean Bliss stated she was approached from a partner
regarding the Title III STEM and making a donation to the college. Jackie said there are retired
faculty from CSUMB who will be giving funds to Hartnell to develop STEM talent as an unrestricted
gift. Loyanne announced a grant award to professor Sewan Fan; his project started as an employee
innovation award and subsequently received $12k from the American Institute of Physics.
Melissa stated that grants need to go through the chain in order to inform discipline faculty. Jackie
asked for recommendations. Tanya shared that in her department there are weekly meetings to
discuss things that are going on as well as a budget meeting every semester. Carol said she will
take Melissa’s concern to the Professional Development Committee.
Loyanne Flinn provided a proposed grants forecasting document for review and comment.
Shannon Bliss asked that the U.S. Department of Education Title III STEM grant be added.
8. Annual Assessment of President’s Task Force Funding Plan 14-15
Jackie described the evaluation cycle for all institutional long term plans, and requested the council
to review the progress made on goals after 2.5 years of this 5 year plan. An amendment to the
plan is a topic of the work on a Strategic Plan for Operations for the Foundation. Dean Bliss asked
about the Center for University Collaborations at Hartnell College, and Jackie responded that Dr.
Lewallen envisioned the top floor of Merrill Hall as a shared-satellite campus for universities.
9. Strategic Priority #6 – Partnerships with Industry , Business, Agencies and Education
a. Continuous Improvement – Tool for Directors
Loyanne explained the need to review our success with partnerships. She asked for ideas and best
practices. Jackie asked if there was data on partnerships and on student employment outcomes.
Tanya suggested that employers can be surveyed to gauge satisfaction with students/employees.
Jackie suggested that this may be something that can be done with STEM, athletics.
10. HCF Strategic Planning for Operations
Jackie will bring a draft of the plan and organizational chart to the next meeting for review and
feedback.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1. Labor Market Information should be a standing agenda item
2. K-12 STEM Programs
3. Title III
Loyanne Flinn
Jackie Cruz
Shannon Bliss
NEXT MEETING(S)
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

October 15, 2015
November 19, 2015
December 17, 2015
ADJOURNMENT
Carol Kimbrough
Meeting adjourned at 1:40 p.m.
MSN: Tanya Ho / Daniel Teresa
3
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.