Advancement Council
Minutes
March 17, 2016 12:00-2:00 p.m.
Building E, Room 112
MEMBERS
Name
Representing
Present
Absent
Carol Kimbrough
Faculty Co-Chair

Jackie Cruz
Executive Director of Advancement

Daniel Teresa
VP of Academic Affairs or designee

Dr. Celine Pinet
Dean of Student Affairs or designee

Marty Parsons
VP of Administrative Service

Renata Funke
Dean of South County Education Services

David Techaira
Grant Accounting Manager
Dr. Susan Pheasant
Classified Manager, Supervisor or Confidential
Tanya Ho
Faculty Representative
Marnie Glazier
Faculty Representative
Debra Pyle
Classified Representative
TBD
Classified Representative
Daniel Garcia
Student Representative
TBD
Student Representative
Gabriela Lopez
South County Representative (by Skype)

Name
Title or Representing
Present
Loyanne Flinn

Terri Ugale
Director of Public Grants Development and
Operations
Executive Assistant
Moises Almendariz
Director HIS Initiatives

LaVerne Cook
Articulation Officer & Counselor



**



*
*Skype
** Phone
Others
CALL TO ORDER & INTRODUCTIONS
Meeting called to order at 12:11 PM
Absent

Carol Kimbrough
1
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
ACTION ITEMS
1. Approval of March 17, 2016 Agenda
MSN: Celine Pinet/Deb Pyle- March agenda was unanimously approved.
2. Approval of February 18, 2016 meeting minutes
MSN: Deb Pyle /Danny Teresa- February meeting minutes were approved.
INFORMATION/DISCUSSION/PRESENTATIONS
1. Presentation- HSI Initiatives
Moises Almendariz
Moises provided information on HSI Initiatives.
 Application due May 3, 2016 (may be extended per DOE webinar on 3.16.16)
 Only one application per institution will be funded.
 Only Individual development grants will be allowed. No cooperative grants.
 Estimated available funds: $91,773,000
 Estimated range of awards: $700,000 to $1,200,0000 annually
 Estimated average size of awards: $775,000 annually
 Estimated number of awards 109
Absolute Priorities:
1. Application proposes to develop or enhance tutoring, counseling, and student
service programs designed to improve academic success, including innovative
and customized instruction courses (may include remedial education and English
language instruction) designed to help retain students and move them rapidly
into core courses and through completion.
2. Application proposes activities to increase the number of Hispanic or other lowincome students attaining degrees in the STEM fields and proposes to develop
model transfer and articulation agreements between 2-year and 4-year
institutions in STEM fields.
Competitive Preference Priorities: (can only address one of the two)
1. (1 additional point offered) Applications supported by evidence of effectiveness
that meets the conditions set out in the definition of “evidence of promise”
according to the What Works Clearinghouse Evidence Standards.
2. (3 additional points offered) Applications supported by evidence of effectiveness
that meets the conditions set out in the definition of “moderate evidence of
effectiveness” according to the What Works Clearinghouse Evidence Standards.
Hartnell tentative ideas for proposal:
1. Create/Renovate area for new STEM Success Center (Hartnell Academic Success
Center) - Location TBD. Could include areas at Alisal and South County
campuses.
2. Develop an academic support system that is integrated into courses which aligns
with current SSSP, SEP, BSI, and other plans. This includes main campus, Alisal,
and South County
3. Redesign and align curriculum between high schools, Hartnell, and universities.
This would continue efforts currently in process with SSSP and HSI initiatives.
2
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
4. Create clear transfer pathways for STEM degrees to universities. Create
accelerated Math Pathways for Developmental Math. Design STEM pathways
that flow new and developmental studies students directly into degree plans built
for transfer. Design accelerated Developmental Math pathways that move
students into college level Math within their first year at Hartnell. Would include
supplemental instruction and Math Academy support.
5. Develop a professional development system for STEM faculty. May include a new
faculty and adjunct mentor program. Pedagogical training for culturally
responsive, contextualized, and collaborative teaching. Create a faculty best
practices sharing process.
2. Presentation- Articulation with 4-year institutions
LaVerne Cooke
LaVerne gave an overview of articulation. Hartnell College, maintains articulation
agreements with every University of California campus and virtually every California
State University campus, as well as with numerous independent (private) and/or
out-of-state institutions. The most recent articulation agreements with CSU and UC
campuses are available on ASSIST, the official repository for CSU, UC, and
community college articulation information in California. Students are advised to
contact a counselor for questions regarding information obtained via ASSIST.
These universities are where the largest number of Hartnell College students
transfer. Hartnell College also maintains articulation agreements and links to lists of
transferable courses with dozens of independent and out-of-state colleges and
universities. The Transfer Center maintains hard copies of most agreements and
maintains a substantial library of university catalogs. Nearly every U.S. college
catalog is available online at College Source. Students are advised to always meet
with a counselor to confirm that transfer courses you plan to complete are aligned
with the most up-to-date agreements. For articulation agreements between Hartnell
College and any UC or CSU Campus, students can access ASSIST.
3. Public and Private Grants Update
Jackie Cruz
a. March grants report
Carol Kimbrough
Jackie gave a summary of the private grants. She highlighted public grants
including USDA ($50-300K over 24-36 months); CCCCO ($1.5M over 3 years);
NSF INCLUDES ($300K over 24 months); NSF (S-STEM ($1M single institution,
$5M muti-institution); and NSF (DRK-12 $450K-$5M with terms up to 5 years).
Jackie stated the Hewlett Foundation visited Hartnell College. Request for
support of the Philanthropy Officer ($150K grant over 3 years).
b. March grants forecasting
Loyanne provided information about the grants forecasting document. Loyanne
mentioned grants pending and the grants in progress.
4. President’s Task Force Funding Plan
a. Cumulative 2012-2018
Jackie Cruz
Carol Kimbrough
3
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
The cumulative plan includes both private and public funds. In 2012, the
funding plan goal was set at $14M; to date $21M has been raised including
$8.6M in public grants and $12.6M in private grants. Jackie stated the
bequest from Jackie Killian (music scholars program- $676K and $100K) is
part of the cumulative total.
b. Annual 2014-15, 2015-16 year-to-date
Jackie briefed the council members on the history of the Funding Plan. Year
over year, the Foundation staff continue to exceed expectations and are on
track for a $4M plus year.
5. Labor Market Information
All
a. Labor Market Snapshot- January- MCWIB
The Monterey County Labor Market Snapshot was reviewed and discussed. The
top 25 occupations with the highest number of job openings advertised were
discussed along with the top 25 employers with highest number of job openings.
6. PPAs and SAOs
Loyanne Flinn
a. SAOs for 2015-2016
Loyanne shared the SAOs Plan and Summary Form. The form was reviewed and
discussed by the council.
b. PPAs for 2016-17 timeline
The timeline for PPAs was presented.
7. CI Process- C5 Partnership Establishment & Management
Loyanne Flinn
The Evaluation of Implementation of Continuous Improvement Processes was
provided to the council for review at a future meeting.
8. Presentation- Grants Process
David Techaria/
Loyanne Flinn
David began the presentation with the Mission and Vision of the college and an
explanation of pre-award and post-award. Loyanne covered pre-award, suggesting
some avenues to find grants, the policy and procedure behind grant development,
and the grant concept form. The Office of Advancement works with faculty and
staff to seek funding opportunities that align with the strategic priorities and goals
of the college, and help sustain the college’s main programs and services. Jackie
mentioned that the Board of Trustees will not approve grants unless all signature
lines are signed. David covered post-award and the role of the Grant Accounting
Manager including a slide showing the 74 grant that the business office manages.
He also went into detail about the important role of the grant director and support
staff in ensuring that a grant project gets off to a good start, stays current with
reporting and updates such as budget change requests, and finishes a grant
successfully. The presentation will be available on the business office and
4
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
foundation websites.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
 The council members agreed that they would like a presentation by the Grant
Project Director (HEP).
NEXT MEETING(S)
 April 21, 2016
 May 19, 2016
 June 16, 2016
ADJOURNMENT
Carol Kimbrough
MSN: Celine Pinet/Daniel Garcia- adjournment was approved unanimously. Meeting
adjourned at 1:38 PM
5
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.