Student Affairs Council
Minutes
Thursday, August 27, 2015, 3:00pm-5:00pm
E-112
MEMBERS
Name
Romero Jalomo, Co-Chair
Representing
Administration
Present
X
Carol Kimbrough, Co-Chair
Kathy Mendelsohn
Dave Phillips
Faculty
Administration
Administration
X
X
X
Mark Sanchez
Administration
X
Margie Wiebusch
Cristina Westfall
Marlene Tapia
Francisco Corchado
Yoshiko Matsushita-Arao
Samuel Pacheco
Administration
CSEA
CSEA
Faculty
Faculty
Faculty
X
X
X
X
X
X
Jose Garcia
Michelle Kim
Student
Student
X
X
Name
Eric Becerra
Title or Representing
HEP Director
Present
X
Augustine Nevarez
Director of Student Life
X
Absent
Others
CALL TO ORDER & INTRODUCTIONS
Absent
Carol Kimbrough
Meeting called to order at 3:05pm
ACTION ITEMS
1. Review of minutes from May 7, 2015 meeting
Minutes approved. No revisions or corrections.
Carol Kimbrough
2. Request Form for Priority Registration
Romero Jalomo
Romero informed the council of the request for priority group registration. The HEP Priority
Registration request form is located on the Council webpage. The process for requesting a
priority group is completing and submitting the Priority Registration Request Form to the VPSA.
The request is then discussed at the Student Affairs Council and then moved forward to the
College Planning Council. The College Planning Council then recommends to the
1
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
Superintendent/President or not. Kathy informed that the students are enrolling in courses that
are highly desirable and fill quickly. HEP students have a goal to register for courses and move
on to gain job skills needed to find employment. Margie inquired about the need for HEP
students to be entered into a cohort rather than gain Priority Group Registration status. Kathy
and Romero stated that many students are at different levels and it would be more difficult to
place them in a cohort. Mark explained how students are coded and how they are able to afford
college.
Motion to approve; the request moved and seconded. All were in favor. Motion
carries.
INFORMATION/DISCUSSION/PRESENTATIONS
1. Purpose of Governance
Carol Kimbrough
Carol discussed the purpose of participatory governance. She presented a PowerPoint and
gave a detailed description of the purpose of governance: to facilitate decision making
through genuine involvement before and during the decision making process. Title V
details regulations that have been adopted by the Board of Governors. The governing
board of Hartnell College adopts policies and procedures that provide staff the opportunity
to participate effectively in district and college governance. Students and faculty are also
mentioned in the Titile V list of regulations and list the subjects in which each participant is
allowed to discuss and participate with their constituency. Member’s roles and
responsibilities involve communicating with constituencies, preparing for meetings,
involvement on campus, etc. Hartnell’s governance model is based on collegial
consultation. Collegial consultation includes board policies and procedures. Carol displayed
resources for the Council to utilize such as the Hartnell’s Governance handbook.
ACTION: Request a copy of Carol’s presentation to link to the Student Affairs Council
website under the documents section on the webpage for today’s meeting.
2. Overview of Governance
Carol Kimbrough
During Carol’s PowerPoint presentation, she displayed a diagram of an overview of
Governance. She gave a detailed description of how Governance works at Hartnell College.
3. Student Affairs Council Handbook Review
Romero Jalomo
Romero began the overview of the Student Affairs Council Handbook. The handbook was
displayed for the Council to view; it is also located on the Student Affairs Council webpage.
4. Student Affairs Council Items by Month
Romero Jalomo
Romero discussed the document titled “Agenda Items by Month”. The document outlines
the items discussed in Council meetings and the amount of agendas the discussion topic
was discussed.
5. Enrollment Targets and Progress
Carol Kimbrough
Carol discussed the Enrollment Targets and Progress document located on the Council
website. The total Full Time Enrolled Students (FTES) goal for 2015-16 is 7,450 (1 FTES =
2
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
a student enrolled in 15 units). Our current total numbers of FTES are 3,696.91. The Spring
semester looks promising and the forecast looks positive to accomplish our academic goal.
6. SSSP 2015-16 Update
Mark Sanchez
Mark gave a detailed overview of the Student Success and Support Program Plan (SSSP).
The report is due to the Chancellor’s office on October 20, 2015. The report will be
presented before to the Board of Trustees on October 6, 2016. The SSSP is divided into six
sections: Program Plan Signature Page, Planning and Core Services, Policies, Professional
Development and Attachments for documentation. The planning committee was convened
in May. The template was not received from the Chancellor’s office until June. The planning
committee reported out on student orientations. The purpose for the SSSP/SEP committee
is to ensure alignment with Accreditations standards and ensuring the plans are envisioning
the overall mission of the college. The SSS plan stresses early prep for students entering
college. Mark informed the need for students to be successfully prepared to take the
assessment test. Orientations are provided on campus on Mondays Fridays and every
Saturday the Fall semester. Counselors may do 45min orientations in their office through a
one-on-one appointment. Orientations are also available online. Fall Educational Planning
Workshops run through the Fall semester.
ACTION: Mark requested emails in regards to comments and revisions on the SSSP.
Anyone may email him at msanchez@hartnell.edu.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1. Welcome Back BBQ, August 26th, 11:00am-2:00pm, in the Quad, valid Fall 2015 CatCard
(student ID) is required
2. Club Rush, join a club, start a club, August 26th, in the Quad
3. Last day to add a class for the Fall 2015 Regular Session, August 29.
4. Corridos! Tales of Passion and Revolution, August 29-September 19th, Western Stage
 Tickets for Corridos! Tales of Passion and Revolution are available in C-140
5. Transfer Admission Guarantee Workshop, September 1, 2, 8, 15 & 16, 1:00 pm, B-110
6. Board of Trustees meeting, Tuesday, September 1st, 5-8pm, B-208
7. College Planning Council Meeting, Wednesday, September 2nd, 3-5pm, E-112
8. ICC Club Orientation, September 3rd, 10am-2pm, C-101
9. National Remembrance Day, September 11th, 12pm, Quad Area
10. Panther Club Day, September 23, all day, Student Center and Quad Area
11. Nakatani, October 8th.
12. School supplies are available for foster youth. Please contact Margie for more information.
NEXT MEETING(S)
September 24, 2015, 3:00pm-5:00pm, E-112
Meeting Adjourned at 5:00pm
3
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.