Student Affairs Council
Minutes
Thursday, September 24, 2015, 3:00pm-5:00pm
E-112
MEMBERS
Name
Romero Jalomo, Co-Chair
Representing
Administration
Present
X
Carol Kimbrough, Co-Chair
Kathy Mendelsohn
Dave Phillips
Faculty
Administration
Administration
X
Mark Sanchez
Administration
X
Margie Wiebusch
Cristina Westfall
Marlene Tapia
Francisco Corchado
Yoshiko Matsushita-Arao
Samuel Pacheco
Administration
CSEA
CSEA
Faculty
Faculty
Faculty
Jose Garcia
Michelle Kim
Student
Student
X
Title or Representing
Tutorial Services
Coordinator
Instructor
(Communications)
Present
X
Absent
X
X
X
X
X
X
X
X
X
Others
Name
Frank Henderson
Jason Hough
CALL TO ORDER & INTRODUCTIONS
Absent
X
Carol Kimbrough
Meeting called to order at 3:07pm
ACTION ITEMS
1.
Review of minutes from August 27, 2015 meeting
Carol Kimbrough
Romero would like to add to the minutes a thank you to Carol for the presentations on
Participatory Governance.
The minutes are approved with no abstentions or corrections.
1
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
2.
SSSP Plan & Presentation 2015-16
Mark Sanchez
Mark gave a detailed presentation on the SSSP Plan. He displayed the plan for the council
to review. It is also located in the documents section of the Student Affairs Council
webpage. The SSSP plan focuses on the Colleges approach to serve incoming and enrolled
students in orientation, assessment testing, academic counseling (development of a
Student Educational Plan (SEP), follow up services for at-risk students. The plan also
focusses on the integration of institutional research and technology in identifying and
addressing the needs of students on campus. As an example of great partnerships with the
community, Rancho Cielo has provided a working station for Hartnell’s students, and gained
a strong support from the Judge.
The tools are being provided to optimally prepare students for college. Mark informed the
council of the new online orientation workshop. Dr. Sanchez gave the example of 600
students completing orientation in 2013, compared to 5,000 students in spring 2015.
Dr. Sanchez sent out Panther Prep Day “Save the Date” cards to the Deans.
Representatives of K-12 are Jessica Steward and Will Zibell Carol Caetano and Roxanne
Becker. The plan in April 2016 is to have two sessions (one in the morning, and one at
night) to accommodate the higher number of attendees. Projected attendance is 1,000. Ms.
Westfall asked if there would be a session at Alisal Campus. Dr. Jalomo will take this
suggestion under consideration.
Educational Planning Workshops are offered six days a week, Monday through Saturday.
Dr. Sanchez directed the members to the website at:
http://www.hartnell.edu/counseling-workshops-and-events
Dr. Sanchez asked members how to incentivize students to take workshops on Saturdays.
Dr. Jalomo asked student member, Mr. Garcia, for some input. Mr. Garcia stated that some
students work on weekends, but that most students wouldn’t attend because it’s not during
normal school hours. He did find that free merchandise was a good incentive, but felt that
students wouldn’t attend because it’s not required.
Changes in Legislation: Academic Probation if GPA below 2.0. Students placed on probation
can be connected with tutorials, crisis counseling, and other resources. Main goal is to keep
students from “jumping through hoops.” By mandating that students attend online
workshops, the hope is to provide students with all the tools to improve their academic
performance. For more information, go to: http://www.hartnell.edu/academic-probation
Mr. Garcia asked how students know about the importance of planning. Dr. Sanchez
directed
him
to
the
guidelines
on
the
Counseling
website:
http://www.hartnell.edu/prepare-your-appointment
Motioned (Pacheco), Second (Garcia), unanimously approved.
ACTION
Jacqueline will request the PowerPoint presentation from Mark to link to the Student Affairs
Council website.
2
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
3.
Priority Group Request: SI Leaders
Frank Henderson
Supplemental Instruction (SI) Leaders assist students in successful study techniques and
model for students the essential necessities needed to become a successful student.
Students who attend SI sessions receive half a grade higher than students who do not take
SI courses. SI leaders served 1,400 students in the Spring semester. SI students require
priority registration in order to effectively arrange their schedule in order to serve a greater
number of students and ensure they are available to assist during the course they are
designated to assist. They are requesting Priority Level 2 which would extend to continuing
SI leaders in good standing or new SI leaders who have completed the SI training. Jose
Garcia supported the SI Leaders Priority Request as he found the services useful to himself
and other students.
The Council approved the request.
INFORMATION/DISCUSSION/PRESENTATIONS
1. BSI Action Plan
Jason Hough
Mr. Hough presented his PowerPoint detailing the BSI Action Plan. The successes of the
BSI Plan include new support positions, ESL summer institute. The obstacles that were
indicated in the plan were physical office space, limited SI participation by faculty, planned
workshops, waiting on the state for a possible Accuplacer replacement. The retention alert
module has been growing and will be fully functioning, the writing sample assessment. The
long terms goals for the next 5 years include increasing ESL enrollment by 2% per year,
increase success rates by 2% per year in ESL Integrated, new student support services for
basic skills, increase electronic tutorial services for the King City Educational Center,
Develop and maintain student academic support services for foster youth, veterans, and
students with disabilities. Activities planned for the 2015-16 academic year is to create a
PR campaign for ESL courses, additional tutorial support for ESL courses, specific
standalone workshops for long term goals, PR campaign for the King City Educational
Center to promote tutorial services, focused workshops for foster youth, veterans and
students with disabilities.
ACTION
Request the PowerPoint from Jason to post to the Student Affairs webpage.
2. Resource Allocation Requests and Funding Decisions 2015-16
Carol Kimbrough
Carol began the discussion informing the council of an email from the
Superintendent/President informing of the resource requests and funding decisions. Carol
explained that the resources are acquired from department Program Planning and
Assessment report (PPA). These PPA’s are completed from every area in Hartnell College,
they are summarized reports of each areas needs and resources requested.
3. Student Affairs Prioritized Resource Allocation Matrix (Spring 2015)
Romero Jalomo
Dr. Jalomo informed the council that the Student Affairs area PPA’s are reviewed at the
Student Affairs Leadership Team (SALT) meetings. In those meetings, the resources from
3
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
all areas are prioritized as a whole to better allocate the needs as a division. The Student
Affairs Division PPA’s are listed on the Student Affairs Council webpage for review.
OTHER ITEMS/BRIEF ANNOUNCEMENTS
1. National Campus Safety Awareness Month, September
2. Career Development Workshop, 9/24, 10/1, 10/9, 10am-11am, C-101
3. Board of Trustees Meeting, October 6th, 5pm-8pm, Alisal Campus
4. Transfer Application Workshop, 10/6, 10/7, 10/13, 10/14, 10/20, 1pm-3pm, B-110
5. Panther Club Day, October 7th, All Day in the Student Center
6. Panther Pink Day, October 14th, wear pink for Breast Cancer Awareness
7. Nakatanis will be on campus on October 8th, Please contact Yoshiko for more information
8. SIMA club 5k walk/run October 3rd, Natividad Creek Park, 8:30am-1:00pm
9. Free Flu Shot, October 3rd, Natividad Creek Park, 8:30am-1:00pm, Registration begins at
7am. You may also register ahead of time online
10. Career Educational Breakfast, October 16th , Alisal Campus, 8am-11am
11. Career Educational Breakfast, October 22nd, King City Campus, 8am-11am
12. Priority Registration Day, November 3rd
13. Curriculum Institute, October 23rd, 11:00am-3:30pm, Steinbeck Hall
NEXT MEETING(S)
October 22, 2015, 3:00pm-5:00pm, E-112
Meeting Adjourned at 5:00pm
4
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.