Department of Financial Services
Division of Accounting and Auditing
Form 039 - JAC
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
1.
Agency Name
Justice Administration (JAC)
2.
Contact Name
3.
Contact E-mail
5.
vicki.nichols@justiceadmin.org
Contact Phone Number
Vicki Nichols
4.
Contact Title
Financial Services Administrator
850-488-2415
6.
Impact to agency if request is not approved:
Expenditure Reporting
Business System Impact - Names of System(s):Business Office Management System (BOMS), Court
Appointed Attorney Tracking System (CAATS)
Other – Please explain: For Legislative information requests both statutorily mandated and a ad hoc
requests, and public records requests JAC currently utilizes the object code field to provide detailed
information.
7.
Impact Statement (Explanation of Impact to the agency include any concerns on timeline)
1. The Justice Administrative Commission (JAC) administratively serves 20 Offices of State Attorney, 20
Offices of Public Defender, 3 Offices of Capital Collateral Regional Counsel, 5 Offices of Criminal Conflict
and Civil Regional Counsel, and the Statewide Guardian ad Litem Program. Services provided are
primarily in the areas of accounting, budget, financial services, and human resources. In addition, JAC
provides compliance and financial review of billings for services provided by private court-appointed
attorneys representing indigent citizens and associated due process vendors.
JAC Financial Services staff briefed the 49 offices it administratively serves regarding the Object Codes
Standardization Project and asked that they provide to JAC any projected impacts to their ability to manage
their offices and budgets if the changes go into effect. Those responses are included in this impact
explanation and object codes requested.
According to the Governmental Accounting Standards Board (the Board), Statement No. 1, "The Board has
identified three groups as the primary users of external state and local governmental financial reports: the
citizenry, legislative and oversight bodies, and investors and creditors. Financial reports are used primarily
to compare actual financial results with the legally adopted budget; to assess financial condition and results
of operations; to assist in determining compliance with finance-related laws, rules, and regulations; and to
assist in evaluating efficiency and effectiveness…The Board believes that financial reporting plays a major
role in fulfilling government's duty to be publicly accountable in a democratic society. Public
accountability is based on the belief that the taxpayer has a "right to know," a right to receive openly
declared facts that may lead to public debate by the citizens and their elected representatives … State and
local governmental financial reports should possess these basic characteristics: understandability, reliability,
relevance, timeliness, consistency, and comparability" (Excerpts from Summary of Concepts Statement No.
1, Objectives of Financial Reporting, Issued 5/87). An accounting system should, therefore, provide
accounting details sufficient for the proper recording of budgets, revenues, expenditures and other
accounting events so that system users and stakeholders can properly manage and account for the resources
provided. The result of proper accounting will be proper reporting to internal and external stakeholders, and
citizens. The Florida Accounting Information Resource
(FLAIR) system in its present form has
provided JAC the ability to record budgets, expenditures, revenues, and other financial transactions at a
level necessary to perform statutory and constitutional duties using the sub-classified object code as part of
the data elements.
1
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
JAC utilizes the object code field exactly as it has been designed for use in FLAIR. That is, JAC utilizes the
object code to identify and record specific accounting events (expenditures and revenues) within a broader
appropriation designation (category). The FLAIR system and the standard reports produced from FLAIR
are designed so that the object code is very effective in identifying specific types of expenditures (and
revenues) and the appropriate relationships of the expenditures (and revenues) to appropriations within
governmental funds. This impact statement will focus on expenditure object codes.
According to the FLAIR Procedures manual, "Expenditure object codes are used to identify the type of
services, materials, or other charges for which monies are expended. They are 6-digit codes that allow the
user to identify specific types of expenditures within the broad FLAIR classification. The first four digits are
state standard, the last two digits may remain as “00” or be sub-classified by the agency" (FLAIR
Procedures Manual chapter 2, page 33). For more than 20 years, JAC and other agencies have utilized the
sub-classified object code to breakdown expenditures (and revenues) into more specific and more
meaningful elements. These agency specific object codes are necessary for understanding clearly the
expenditures occurring within specific appropriations. This detail allows agencies to better manage their
budgets, report to the Florida Legislature, Florida citizens, and others specific details regarding
expenditures. Because of the design of FLAIR, the object code is an effective tool in accounting for state
resources. JAC has used sub-classified object codes for required Florida Legislative reports, public records
requests, reporting to the Florida Public Defender Association, the Florida Prosecuting Attorneys
Association, and countless others. These groups depend on JAC for this level of detail in our accounting.
The FLAIR Expansion Set File maintains the accounting relationships in FLAIR (FLAIR Procedures
Manual chapter 6, page 5). The object code "links" the organizational code (structure) defined in each
agency with the appropriation category and general ledger code. Because the object code is required on
every transaction and can currently be sub-classified to define more specific accounting, it is the natural
and appropriate way to indicate more specific expenditures related to a broader appropriation.
If JAC is forced to use another data element in FLAIR to capture expenditures that are now captured in the
sub-classified object code field, the relationship between specific information regarding expenditures and
the appropriation category in FLAIR will, in effect, be detached. Most of the 49 offices administratively
served by JAC use internal business systems that will have to be re-programmed to include another data
element. This is expensive and time consuming. Legislative reports, both statutorily required and ad hoc
requests will have to be re-written to accommodate a new field. This is time-consuming and will stretch
JAC's already stretched resources. Additionally, and perhaps more importantly, when entering Journal
Transfers (JTs) in FLAIR, only a few data elements are provided for the "benefitting side" of the transfer
(object code is one of the included elements) therefore, a secondary transaction will have to occur (TR58) to
include the additional data element as part of the transfer information. JAC currently performs one
transaction to transfer expenditures; with the object coded standardization project, JAC would perform a
minimum of two transactions to accomplish what is now done with one transaction. This is a redundant and
inefficient use of resources.
JAC requests that the FLAIR Object Code Standardization Project be "put on hold." JAC and other
agencies have not had sufficient time to provide input and suggestions to DFS regarding this major change
in FLAIR accounting. We agree that there are a certain number of object codes that could be deleted from
FLAIR. As an example, there are some object codes that are no longer valid and should be deleted. We are
willing to take on that effort to ensure that only necessary object codes are used. For JAC, that would
include some sub-classified object codes.
Response: The Object Code Standardization Project is continuing as planned. The current project schedule
2
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
allows for 12 months for agencies to address business system impacts and training activities, with a final
conversion date in May 2015. DFS will offer training related to the project including training on reporting
and use of the additional FLAIR fields (OCA, Project, External Category, etc.).
2. If DFS, decides to continue the Object Code Standardization Project, please see the sub-classified object
codes indicated below (#8) necessary for JAC to maintain the level of detail in FLAIR to perform our
statutory duties and to provide the level of detail required for decision-makers administratively served by
JAC.
Response: See #8 below for the response to each requested object code.
3
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
8. Request for Statewide Object Codes (if applicable)
Object
Code
131420
Short
Title
COURT
RPRT
Long Title
Definition
COURT REPORTER
- APPEARANCE
FEES - DUE
PROCESS
Court Reporter - Appearance Fees
- Due Process: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain class
of court reporting expenditures
which is used to determine budget
decisions and case-related decisions
when prosecuting crime or
defending the indigent. For FY 1213, the following dollar amount of
expenditures was recorded in this
object code: $1,929,404.
Justification
This agency requires this level
of detail in order to track
expenditure costs and to
separate out appeals expenses
from other trials and their
expenses and to separate
shared reporting costs.
Without it, we would be
unable to determine the levels
of impact and their expense
originations, thus budget
planning would be affected.
JAC also uses this object code
to report to the Florida Public
Defender Association and
others for decision-making and
budget management.
Approved
Y/N
Comments
Y
131414 - Court
Reporting/Transcription
- Appearance is
proposed.
4
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
131421
131422
COURT
RPRT
COURT
RPRT
COURT REPORTER
- DEPOS
TRNSCRPT - DUE
PROCESS
COURT REPORTER
- APPEAL
TRNSCRPT - DUE
PROCESS
Court Reporter Deposition
Transcript - Due Process: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain class
of court reporting expenditures
which is used to determine budget
decisions and case-related decisions
when prosecuting crime or
defending the indigent. For FY 1213, the following dollar amount of
expenditures was recorded in this
object code: $5,230,474.
Court Reporter Appeal Transcripts
- Due Process: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain class
of court reporting expenditures
which is used to determine budget
decisions and case-related decisions
when prosecuting crime or
defending the indigent. For FY 1213, the following dollar amount of
expenditures was recorded in this
object code: $2,867,431.
This agency requires this level of
detail in order to track expenditure
costs and to separate out appeals
expenses from other trials and their
expenses and to separate shared
reporting costs. Without it, we
would be unable to determine the
levels of impact and their expense
originations, thus budget planning
would be affected. JAC also uses
this object code to report to the
Florida Public Defender
Association and others for
decision-making and budget
management.
This agency requires this level of
detail in order to track expenditure
costs and to separate out appeals
expenses from other trials and their
expenses and to separate shared
reporting costs. Without it, we
would be unable to determine the
levels of impact and their expense
originations, thus budget planning
would be affected. JAC also uses
this object code to report to the
Florida Public Defender
Association and others for
decision-making and budget
management.
Y
131417 - Court
Reporting/Transcript
ion - Depo
Transcript is
proposed.
Y
131418 - Court
Reporting/Transcript
ion - Appeal
Trnscrpt is
proposed.
5
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
131423
131425
COURT
RPRT
VIDEO
DEPO
COURT REPORTER
- OTHER
TRNSCRPT - DUE
PROCESS
Court Reporter - Other Transcripts
- Due Process: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain class
of court reporting expenditures
which is used to determine budget
decisions and case-related decisions
when prosecuting crime or
defending the indigent. For FY 1213, the following dollar amount of
expenditures was recorded in this
object code: $845,652.
VIDEO TAPED
COPIES OF
DEPOSITIONS DUE PROCESS
Video Taped Copies of
Depositions: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain class
of court reporting expenditures that
is used to determine budget
decisions and case-related decisions
when prosecuting crime or
defending the indigent. For FY 1213, the following dollar amount of
expenditures was recorded in this
object code: $147,561.
This agency requires this level of
detail in order to track expenditure
costs and to separate out appeals
expenses from other trials and their
expenses and to separate shared
reporting costs. Without it, we
would be unable to determine the
levels of impact and their expense
originations, thus budget planning
would be affected. JAC also uses
this object code to report to the
Florida Public Defender
Association and others for
decision-making and budget
management.
This agency requires this level of
detail in order to track expenditure
costs and to separate out appeals
expenses from other trials and their
expenses and to separate shared
reporting costs. Without it, we
would be unable to determine the
levels of impact and their expense
originations, thus budget planning
would be affected. JAC also uses
this object code to report to the
Florida Public Defender
Association and others for
decision-making and budget
management.
Y
131419 - Court
Reporting/Transcript
ion - Other
Transcript is
proposed.
Y
131448 - Court
Reporting/Transcript
ion - Video
Deposition is
proposed.
6
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
131426
COURT
REPT
SHARED COSTS
COURT REPORTER
- DUE PROCESS
Shared Costs Court Reporter - Due
Process: Justice Administration
entities are required to transfer to
the Office of the State Court
Administrator (OSCA), quarterly
payments for shared court reporter
costs from due process
appropriations. These transfers are
recorded in FLAIR using this
specific court reporting object code.
This ability to separate these court
reporter payments from other
classifications of court reporter
payments is essential. For FY 1213, the following dollar amount of
expenditures was recorded in this
object code: $3,051,427.
When reporting out of FLAIR, it
would be impossible to separate
shared court reporter costs from
other court reporter costs without
the current level of detail in the
object code field. It is necessary
for decision-making, for reporting
to the Legislature, OSCA, Justice
Administration entities, and others.
Y
131416 - Court
Reporting/Transcript
ion - Shared Costs is
proposed.
7
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
131429
COURT
RPRT
COURT REPORTER
- ATTENDANCE
FEES - DUE
PROCESS
Court Reporter Attendance Fees Due Process: Attendance fees and
appearance fees are recorded with
separate object codes because court
reporters are owed different rates
for these two different services;
often the type is dictated by the
cases as they move through the
court system. Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain class
of court reporting expenditures
which is used to determine budget
decisions and case-related decisions
when prosecuting crime or
defending the indigent. For FY 1213, the following dollar amount of
expenditures was recorded in this
object code: $209,607.
This agency requires this level of
detail in order to track expenditure
costs and to separate out appeals
expenses from other trials and their
expenses and to separate shared
reporting costs. Without it, we
would be unable to determine the
levels of impact and their expense
originations, thus budget planning
would be affected. JAC also uses
this object code to report to the
Florida Public Defender
Association and others for
decision-making and budget
management.
Y
131415 - Court
Reporting/Transcript
ion - Attendance is
proposed.
8
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
131820
131821
EXPERT
WIT
EXPERT WITNESS
- MENTAL
HEALTH - DUE
PROCESS
EXPERT
WIT
EXPT WITNESS BIOLOGICAL
EVIDENCE - DUE
PROCESS
Expert Witness - Mental Health Due Process: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain type
of expert witness expense. This
level of detail is necessary when
making management decisions or
case-related decisions while
prosecuting crime or defending the
indigent. For FY 12-13, the
following dollar amount of
expenditures was recorded in this
object code: $1,353,395.
Expert Witness - Biological
Evidence - Due Process: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain type
of expert witness expense. This
level of detail is necessary when
making management decisions or
case-related decisions while
prosecuting crime or defending the
indigent. For FY 12-13, the
following dollar amount of
expenditures was recorded in this
object code: $325,513.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public and others.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public and others.
Y
131812 - Expert
Witness Fees Mental Health is
proposed.
Y
131813 - Expert
Witness Fees Biological is
proposed.
9
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
131823
131826
EXPERT
WIT
EXPRT
WTNS
EXPERT WITNESS
- CRIME SCENE
PROC - DUE
PROCESS
Expert Witness - Crime Scene
Processing - Due Process: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain type
of expert witness expense. This
level of detail is necessary when
making management decisions or
case-related decisions while
prosecuting crime or defending the
indigent. For FY 12-13, the
following dollar amount of
expenditures was recorded in this
object code: $269,800.
EXPERT WITNESS
- MEDICAL
DOCTOR - DUE
PROCESS
Expert Witness - Medical Doctor Due Process: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain type
of expert witness expense. This
level of detail is necessary when
making management decisions or
case-related decisions while
prosecuting crime or defending the
indigent. For FY 12-13, the
following dollar amount of
expenditures was recorded in this
object code: $269,222.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public and others.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public and others.
Y
131814 - Expert
Witness Fees Crime Scene is
proposed.
N
Agency should be
directed to 131807 Experty Witness Medical.
10
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
132421
132423
EXAM
TEST
EXAM
TEST
BIOLOGICAL
EVIDENTIARY
TESTING - DUE
PROCESS
CRIME SCENE
TESTING - DUE
PROCESS
Biological Evidentiary Testing Due Process: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain type
of evidentiary testing that is ordered
when involved in court
proceedings. This level of detail is
necessary when making
management decisions or caserelated decisions while prosecuting
crime or defending the indigent.
For FY 12-13, the following dollar
amount of expenditures was
recorded in this object code:
$251,400.
Crime Scene Testing - Due
Process: Used by approximately 45
offices under the "umbrella" of
Justice Administration (State
Attorneys, Public Defenders,
Regional Counsels) to capture a
certain type of evidentiary testing
that is ordered when involved in
court proceedings. This level of
detail is necessary when making
management decisions or caserelated decisions while prosecuting
crime or defending the indigent.
For FY 12-13, the following dollar
amount of expenditures was
recorded in this object code:
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others.
Y
132407 Examination/Testing
Services - Biological
is proposed.
Y
132413 Examination/Testing
Services - Crime
Scene is proposed.
11
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
$166,266.
225010
230010
POSTAG
E DP
REPROD
UCT
POSTAGE FEES DUE PROCESS
Postage Fees - Due Process: Used
by approximately 45 offices under
the "umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain type
of to postage expenses with another
level of detail other than state
standard. For FY 12-13, the
following dollar amount of
expenditures was recorded in this
object code: $367,795.
PRINTING &
REPRO. - COPIES
OF RECORDS
Printing and Reproduction Copies of Records: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) to capture a certain type
of to copying expenses with another
level of detail other than state
standard. For FY 12-13, the
following dollar amount of
expenditures was recorded in this
object code: $506,935.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others.
N
Agency should be
directed to 210000 Postage.
Y
230007 Printing/Reproducti
on - Court Reporting
is proposed.
12
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
2610XX
2610XX
IN-ST
IN-ST
IN-STATE TRVL Ordinary Witness Other
IN-STATE TRVL Expert WitnessOther
IN-STATE TRVL - Ordinary
Witness - Other: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) for capturing certain
types of in-state travel costs. These
JAC entities need to have separate
travel classifications to be able to
identify travel charges for ordinary
witnesses, expert witnesses and
employees, all of which are paid out
of one "pot of money
IN-STATE TRVL - Expert Witness
- Other: Please see above
definition for: "IN-STATE TRVL Ordinary Witness- Other"
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
13
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
2610XX
2611XX
IN-ST
IN-ST
IN-STATE TRVL Employee - Other
IN-STATE TRVL Ordinary Witness Per Diem
IN-STATE TRVL - Employee Other: Please see above definition
for: "IN-STATE TRVL - Ordinary
Witness- Other".
IN-STATE TRVL - Ordinary
Witness - Per Diem: Please see
above definition for: "IN-STATE
TRVL - Ordinary Witness- Other
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
N
Agency should be
directed to 261000 Travel - In State General.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
14
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
2611XX
2611XX
IN-ST
IN-ST
IN-STATE TRVL Expert Witness - Per
Diem
IN-STATE TRVL Employee - Per Diem
IN-STATE TRVL - Expert Witness
- Per Diem: Please see above
definition for: "IN-STATE TRVL Ordinary Witness- Other
IN-STATE TRVL - Employee - Per
Diem: Please see above definition
for: "IN-STATE TRVL - Ordinary
Witness- Other
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
N
Agency should be
directed to 261100 Travel - In State Per Diem
15
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
2612XX
2612XX
IN-ST
IN-ST
IN-STATE TRVL Ordinary Witness Meals
IN-STATE TRVL Expert Witness Meals
IN-STATE TRVL - Ordinary
Witness- Meals: Please see above
definition for: "IN-STATE TRVL Ordinary Witness- Other
IN-STATE TRVL - Expert
Witness- Meals: Please see above
definition for: "IN-STATE TRVL Ordinary Witness- Other".
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
16
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
2612XX
2613XX
IN-ST
IN-ST
IN-STATE TRVL Employee - Meals
IN-STATE TRVL Ordinary Witness Mileage
IN-STATE TRVL - EmployeeMeals: Please see above definition
for: "IN-STATE TRVL - Ordinary
Witness- Other".
IN-STATE TRVL - Ordinary
Witness- Mileage: Please see
above definition for: "IN-STATE
TRVL - Ordinary Witness- Other".
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
N
Agency should be
directed to 261200 Travel - In State Meal Allowance.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
17
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
2613XX
2613XX
IN-ST
IN-ST
IN-STATE TRVL Expert Witness Mileage
IN-STATE TRVL Employee - Mileage
IN-STATE TRVL - Expert
Witness- Mileage: Please see
above definition for: "IN-STATE
TRVL - Ordinary Witness- Other
IN-STATE TRVL - EmployeeMileage: Please see above
definition for: "IN-STATE TRVL Ordinary Witness- Other".
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
N
Agency should be
directed to 261300 Travel - In State Mile Allowance.
18
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
2614XX
2614XX
2614XX
IN-ST
IN-ST
IN-ST
IN-STATE TRVL Ordinary Witness Hotel
IN-STATE TRVL Expert Witness Hotel
IN-STATE TRVL Employee - Hotel
IN-STATE TRVL - Ordinary
Witness- Hotel: Please see above
definition for: "IN-STATE TRVL Ordinary Witness- Other".
IN-STATE TRVL - Expert
Witness- Hotel: Please see above
definition for: "IN-STATE TRVL Ordinary Witness- Other
IN-STATE TRVL - Employee Hotel: Please see above definition
for: "IN-STATE TRVL - Ordinary
Witness- Other" .
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
N
Agency should be
directed to 261400 Travel - In State Lodging.
19
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
2615XX
2615XX
IN-ST
IN-ST
IN-STATE TRVL Ordinary WitnessAirfare
IN-STATE TRVL Expert WitnessAirfare
IN-STATE TRVL - Ordinary
Witness - Airfare: Please see
above definition for: "IN-STATE
TRVL - Ordinary Witness - Other
IN-STATE TRVL - Expert Witness
- Airfare: Please see above
definition for: "IN-STATE TRVL Ordinary Witness - Other
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
20
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
2615XX
380090
IN-ST
OFFICE
SUP
IN-STATE TRVL Employee- Airfare
COPIER PAPER
IN-STATE TRVL - Employee Airfare: Please see above
definition for: "IN-STATE TRVL Ordinary Witness- Other
Office Supplies, Consumable Copier Paper: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) for capturing the cost for
paper separate from other
consumable office supplies. For FY
12-13, the following dollar amount
of expenditures was recorded in this
object code: $564,060.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
N
Agency should be
directed to 261500 Travel - In State Airfare.
N
Agency should be
directed to 341018 Supplies - Office Consummable.
21
Department of Financial Services
Division of Accounting and Auditing
OBJECT CODE STANDARDIZATION PROJECT
Impact Statement Form
399020
TRIAL
MATE
TRIAL MATERIAL
AND VISUAL
AIDS-DUE PROC
Trial Materials and Visual Aids Due Process: Used by
approximately 45 offices under the
"umbrella" of Justice
Administration (State Attorneys,
Public Defenders, Regional
Counsels) for capturing trial related
materials from other general
materials and supplies.
Justice Administration entities
need this level of detail for
management decision-making,
(court) case management and for
reporting to the Legislature, the
public, and others. These separate
designations assist office managers
with preparations for upcoming
court cases to identify potential
costs by looking at historic data.
N
The agency should
consider using a
different field
(OCA, External
Object, External
Category, etc.) in
FLAIR to track
expenditures.
THE FOLLOWING CERTIFICATION MUST BE COMPLETED BY THE AGENCY’S DIRECTOR OF ADMINISTRATION OR DELEGATE.
I hereby certify, to the best of my knowledge, that the information provided above is true and correct.
Printed Name: Alton L. "Rip" Colvin, Jr.
Signature:
Title: Executive Director, Justice Administrative Commission
Phone Number: 850-488-2415
Date Signed:
22