Board of Education
Regular Meeting of the Board of Education
January 26, 7:00 pm
Lake Zurich High School Library
300 Church St., Lake Zurich
6:30 pm
7:00 pm
Closed Session to discuss personnel
Regular Meeting Agenda
I. Call to Order & Roll Call
a. Pledge of Allegiance
II. President’s Comments & Recognitions
a. Students of the Month
b. Parent Volunteer of the Month
c. Staff Member of the Month
III. **Public Comments – Please sign in by 7:00pm
IV. *Consent Agenda
a. Approval of Minutes
b. Treasurer’s Report
V. Human Resources – Ms. Becich
a. *Personnel Report
i. Resignation of Certified Staff, Employment of NonCertified Staff, Change of Non-Certified Staff,
Resignation of Non-Certified Staff and Retirement of
Non-Certified Staff
VI. Facilities Update – Mr. Erstad
VII. Business & Operations – Ms. Cullinan
a. *Check Register
b. *2012-13 Non-Resident Tuition Rate
c. *2012-13 Registration Fees
d. *Funds Transfer
VIII. Superintendent’s Report – Dr. Egan
a. *Appointment of Assistant Superintendent for Student Services
b. *2012-13 School Calendar
c. *Field Trip Approval
d. Additional Information
IX. Business of the Board
a. *Settlement Agreement with Vortex Enterprises
b. *Policy – Second Reading
c. Committee Reports
X. *Closed Session – to discuss personnel, collective negotiating, pending
litigation matters, and sale or lease of public property.
*Action Items – It is anticipated that the Board will take action on these items
**Public Comments will be limited to 5 minutes per individual,
30 minutes total time for any one topic**
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Agenda
Board of Education
Special Recognitions – January 2012
Students of the Month
School
Grade
Student
Lake Zurich High School
12
Matt Baumann
LZ Middle School South
8
Merrick Howarth
LZ Middle School North
7
Jack Gelinas
Isaac Fox Elementary
3
Tyler Johnson
Sarah Adams Elementary
2
Michael Christophersen
May Whitney Elementary
1
Morgan Birmingham
Seth Paine Elementary
K
Ethan Goldberg
Spencer Loomis Elementary
3
Holly Ryan
Parent Volunteer of the Month
Isaac Fox Elementary
Lisa Warren (December)
LZ Middle School North
Karen Kapitzky (January)
Staff Member of the Month
LZ Middle School South
Dave Grimm
Agenda
TO:
Board of Education
FROM:
Dr. Michael Egan, Superintendent
AGENDA ITEM:
Consent Agenda
DATE:
January 26, 2012
Background Information:
The items included for consideration on the Consent Agenda:
A. Approval of Minutes
Board of Education, Open Session
Board of Education, Closed Session
Committee of the Whole, Closed Session
Committee of the Whole, Closed Session
Committee of the Whole, Closed Session
Special Board of Education, Open Session
Committee of the Whole, Open Session
Committee of the Whole, Closed Session
Committee of the Whole, Closed Session
B.
December 15, 2011
December 15, 2011
December 20, 2011
January 3, 2012
January 5, 2012
January 12, 2012
January 12, 2012
January 12, 2012
January 18, 2012
Treasurer’s Report
Suggested Motion:
Move to approve the consent agenda as prepared and presented by the Administration.
District 95 Administration Center – Dr. Michael J. Egan, Superintendent of Schools
400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 website: www.lz95.org FAX: (847) 438-6702
Agenda
Agenda
TO:
Board of Education
FROM:
Ms. Julia Becich
AGENDA ITEM:
Personnel Report
DATE:
January 26, 2012
Background Information:
Mrs. Becich will present the personnel report dated January 26, 2012.
Suggested Motion:
Move to approve the personnel report as presented by the Administration.
District 95 Administration Center – Dr. Michael J. Egan, Superintendent of Schools
400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 website: www.lz95.org FAX: (847) 438-6702
Agenda
Lake Zurich Community Unit School District 95
Report to Board of Education
Board Meeting Date: January 26, 2012
From: Vicky Cullinan, Assistant Superintendent for Business and Operations
Re: Check Register
Policy Reference: 4:50 – Payment Procedures
Background:
Attached is the check register for the January 26, 2012 Board of Education Meeting, for Board
approval. Also included for approval are payments from the imprest fund and student activity
monthly reports.
Motion:
To approve the check register, payments from the imprest fund and student activity monthly reports
as presented by the administration.
Lake Zurich Community Unit School District 95
Report to Board of Education
Board Meeting Date: January 26, 2012
From: Vicky Cullinan, Assistant Superintendent for Business and Operations
Re: January 2012 Check Register Highlights
Policy Reference: 4:50 – Payment Procedures
Background:
Attached are the highlights of the January 2012 check register:
•
•
•
•
•
•
Champion Energy
Driessen Construction
GCA Services Group
Nicor
SEDOL
Southwest Foodservice
$ 66,363.84
$ 53,472.60
$200,767.26
$ 73,434.00
$291,471.50
$280,430.98
Electricity
HS Door Replacement
Maintenance/Custodial Contract
Natural Gas
Special Education Tuition – 2nd Billing
November & December Billing
Agenda
Lake Zurich Community Unit School District 95
Report to Board of Education
Board Meeting Date: January 26, 2012
From: Vicky Cullinan, Assistant Superintendent for Business and Operations
Re:
Out of District Tuition Rate
Policy Reference: Policy 7:60 - Residence
Strategic Plan Reference:
Background:
Illinois School Code states that only those students who are residents of the District may
attend a district’s schools tuition free.
In some cases students are accepted for enrollment on a tuition paying basis, and the
School Code allows for collection of those payments calculated as follows: “tuition in an
amount not exceeding 110% of the per capita cost of maintaining the schools of the district
for the preceding year.” The Annual Financial Report dated June 30, 2011 shows that
110% of the per capita tuition cost is $11,298.00.
Analysis:
N/A
Recommendation:
The administration recommends the adoption of the out of district tuition rate of
$11,298.00 for the 2012-2013 school year.
Motion:
To set the Out of District tuition rate at $11,298.00 for the 2012-2013 school year.
Agenda
Lake Zurich Community Unit School District 95
Report to Board of Education
Board Meeting Date: January 26, 2012
From: Vicky Cullinan, Assistant Superintendent for Business and Operations
Re: Registration and Participation Fees
Policy Reference: 4:140 – Student Fees
Background:
Board policy states that “the Superintendent will recommend to the Board for adoption a schedule of
fees, if any, to be charged students for the use of textbooks, consumable materials, extracurricular
activities, and other school student fees. All fees are due in full by the time school begins.”
“For this purpose, “fees” means any monetary charge collected by a public school or district from a
student or the parents or guardian of a student as a prerequisite for the student’s participation in any
curricular or extracurricular program of the school or school district. In addition to the fee structure,
there are additional items that may be required to participate in activities/extracurricular activities by
the classroom teacher that are outside the existing fee schedule. Students with outstanding fee
balances will be excluded from participating in fee based activities.”
The determination of fees for the 2012-2013 school year were discussed at the December and
January Committee of the Whole Meetings.
Recommendation:
The administration is recommending no increase in fees for the 2012-2013 school year.
Additionally, the administration is recommending that we discontinue the two track payment system
and use only one fee. It is our recommendation that the discounted fee be used. This is being put
forward because of the following:
1) Most families pay the discounted amount and
2) This would reduce the time consuming practice of refunding checks for the free and reduced
families (the free lunch applications are approved after fees are collected causing a reduction
in the fees already paid).
We would like to institute a late fee instead. After discussions with personnel at the building level we
will be exploring the best way to institute this practice for next school year.
Motion:
To keep the fees at the same rate for the 2012-2013 school year, discontinue the early bird discount
and institute a late fee.
Agenda
Lake Zurich Community Unit School District 95
Report to Board of Education
Board Meeting Date: January 26, 2012
From: Vicky Cullinan, Assistant Superintendent for Business and Operations
Re:
Transfer of Funds
Policy Reference: Policy 4:20 – Transfer of Funds
Strategic Plan Reference:
Background:
Accounting rules necessitate the board authorizing the transfer of funds to pay items out of
debt service. Previous to the new accounting rules the items were paid directly out of the
Education Fund or O & M Fund.
Analysis:
N/A
Recommendation:
The administration is asking for authorization to transfer $160,342.00 from the Education
Fund to the Debt Service Fund. The purpose of the transfer is to reimburse the Debt
Service Fund for the outstanding bonded debt for the construction of a new facility.
The administration is asking for authorization to transfer $2,205.36 from the Education
Fund to the Debt Service Fund. The purpose of the transfer is to reimburse the Debt
Service Fund for the outstanding bonded debt for the Lake County Technology Campus.
Motion:
To authorize the administration to transfer $162,547.36 from the Education Fund to the
Debt Service Fund.
Agenda
TO:
Board of Education
FROM:
Dr. Michael Egan, Superintendent
AGENDA ITEM:
Appointment of Assistant Superintendent for Student Services
DATE:
January 26, 2012
The Administration will recommend the appointment of a candidate to the position
of Assistant Superintendent for Student Services effective July 1, 2012.
Suggested Motion:
Move to appoint ___________ to the position of Assistant Superintendent for
Student Services effective July 1, 2012.
District 95 Administration Center – Dr. Michael J. Egan, Superintendent of Schools
400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 website: www.lz95.org FAX: (847) 438-6702
Agenda
TO:
Board of Education
FROM:
Dr. Michael Egan, Superintendent
AGENDA ITEM:
2012-2013 School Calendar
DATE:
January 26, 2012
Background Information:
The administration recommends adopting the following school calendar for 2012-2013.
Highlights include:
•
•
•
•
•
•
Institute Days = August 22, September 28, November 9, January 18, May 17
First Half Day of School = August 23, 2012
Winter Break = December 24, 2012 through January 4, 2013 (resume January 7)
Spring Break = March 25, 2013 through March 29, 2013 (resume April 1)
Last Day of School = June 3, 2013 (emergency days June 4 through June 10)
Conferences =
o High School – November 1, 2012 and November 8, 2012
o Middle School – November 1, 2012 and November 7, 2012
o Elementary School – November 14, 2012 and November 15, 2012
The approved calendar will be pos ted on the District’s website, in principal newsletters, in
student and parent handbooks and in the electronic newsletter that is distributed to community
members. I n addition, all licensed day care centers, parochial and pr ivate schools will be
informed of the 2012-2013 calendar.
Suggested Motion:
Move to approve the 2012-2013 school calendar.
District 95 Administration Center – Dr. Michael J. Egan, Superintendent of Schools
400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 website: www.lz95.org FAX: (847) 438-6702
2012-13 District Calendar
Event
Date
Meet Principal Day
Institute Day
st
1 Day of School (Half Day)
st
1 Full Day of School
Labor Day
Early Release
Institute Day
Homecoming
Columbus Day
Early Release
First Quarter Ends
First Trimester Ends
Parent/Teacher Conf (Middle Schools)
Parent/Teacher Conf (High School)
Early Release (Middle & High Schools)
Parent/Teacher Conf (Middle Schools)
Parent/Teacher Conferences (High School)
Institute Day
Parent/Teacher Conferences (Elementary)
Parent/Teacher Conferences (Elementary)
Early Release (Elementary)
Non Student Attendance
Thanksgiving
Non Student Attendance
Winter Break
Classes Resume
Second Quarter Ends
Institute Day
MLK Jr. Day
Early Release
President’s Day
Second Trimester Ends
Third Quarter Ends
Spring Break
Early Release
Institute Day
Early Release
HS Graduation
Memorial Day
Last Day of School
Emergency Days
Summer School Starts
Thursday, August 16, 2012
Wednesday, August 22, 2012
Thursday, August 23, 2012
Friday, August 24, 2012
Monday, September 3, 2012
Thursday, September 20, 2012
Friday, September 28, 2012
Friday, October 5, 2012
Monday, October 8, 2012
Wednesday, October 17, 2012
Friday, October 26, 2012
Friday, October 26, 2012
Thursday, November 1, 2012
Thursday, November 1, 2012
Thursday, November 1, 2012
Wednesday, November 7, 2012
Thursday, November 8, 2012
Friday, November 9, 2012
Wednesday, November 14, 2012
Thursday, November 15, 2012
Thursday, November 15, 2012
Wednesday, November 21, 2012
Thursday, November 22, 2012
Friday, November 23, 2012
Dec. 24, 2012-Jan. 4, 2013
Monday, January 07, 2013
Thursday, January 17, 2013
Friday, January 18, 2013
Monday, January 21, 2013
Friday, February 15, 2013
Monday, February 18, 2013
Thursday, February 28, 2013
Friday, March 22, 2013
March 25, 2012 -March 29, 2013
Tuesday, April 23, 2013
Friday, May 17, 2013
Wednesday, May 22, 2013
Saturday, May 25, 2013
Monday, May 27, 2013
Monday, June 03, 2013
June 4 - June 7, June 10, 2013
Tuesday, June 11, 2013
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831
FAX: (847) 438-6702
Agenda
TO:
Board of Education
FROM:
Dr. Michael Egan, Superintendent
AGENDA ITEM:
Field Trip Approval
DATE:
January 26, 2012
Background:
Board Policy 6:240 requires Board approval of any field trip that will take students more
than 200 miles from Lake Zurich or will last overnight. The following field trip falls into
the guidelines requiring Board approval.
The Lake Zurich High School Advanced Journalism students will travel to Seattle,
Washington to attend the Journalism Education Association National Convention from
April 12-15, 2012. The convention highlights the best-of-the-best for high school
journalism and provides an opportunity to learn from and share with other student
journalists and professionals. Students will fly to the airport closest to the convention
site and then travel by group shuttle to the hotel.
Fundraisers are planned for this school year to assist with the cost of the trip.
Suggested Motion:
Move to approve the Lake Zurich High School Journalism field trip to Seattle,
Washington from April 12-15, 2012.
District 95 Administration Center – Dr. Michael J. Egan, Superintendent of Schools
400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 website: www.lz95.org FAX: (847) 438-6702
Agenda
TO:
Board of Education
FROM:
Dr. Michael Egan, Superintendent
AGENDA ITEM:
Additional Information
DATE:
January 26, 2012
Donations to the District:
•
The district received a $300 donation from Paul Steuer through his participation in the Motorola
Mobility Foundation Matching Gift Program. His gift will be forwarded to the Educational
Foundation to support their fundraising efforts in supplementing the district’s technology budget.
Recognition:
•
Lake Zurich High School was recognized by the Lake County Regional Office of Education for
having 109 students who have been designated as Illinois State Scholars by the Illinois Student
Assistance Commission (ISAC) for the 2012-2013 academic year.
Thank You:
•
Ellie Chaffee, Middle School North Librarian, thanked the Administration and Board of Education
for donating a memorial book to the school library in memory of her father.
Recent Freedom of Information Act Requests:
• From: Mr. Rick Rottman, I.B.E.W. Local 150
“Copy of all invoices for all work performed by Greco Electric along with the Certified Payroll for each
invoice from 01-01-10 to present.”
• From: Mr. Christopher Yee, YG Commemorative
“Copies of any contracts related to graduation and photography services used within Lake Zurich High
School for the last 5 school years (2007-2011). For photography services, please also indicate which
photography company provided which exact photography service. Any and all remuneration (financial
and non-financial) provided by those graduation and photography service providers within Lake Zurich
High School for the last 5 school years (2007-2011). The number of class rings sold within Lake Zurich
High School for the last 5 school years (2007-2011).”
• From: Mr. Matt Armstrong, Crossroads Kids Club
“Copies of any and all policies, rules, guidelines, or instructions governing the process and procedures
by which you rent or otherwise make available your facilities for use by outside groups and
organizations, including rental applications, contracts, and administrative policies governing the
determination of what constitutes school or student related groups; Copies of any and all policies, rules,
guidelines, or instructions governing the distribution of literature to students by outside groups and
organizations.”
District 95 Administration Center – Dr. Michael J. Egan, Superintendent of Schools
400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 website: www.lz95.org FAX: (847) 438-6702
Agenda
TO:
Board of Education
FROM:
Kathy Brown, President Board of Education
AGENDA ITEM:
Policy – Second Reading
DATE:
January 26, 2012
Background Information:
Policy Review Committee sessions and the IASB have proposed the following revisions and
additions to current policies:
Policies for consideration by the Board at second reading
5:240
7:305
Suspension – Nonsubstantively updated. The footnotes and Legal References are updated in
response to State legislation.
Student Athlete Concussions and Head Injuries – New. Added in response to new State
legislation.
(Final copies and markups are found on the following pages)
Suggested Motion:
Move to adopt the revisions and additions to the Board of Education Policy Manual as
read.
District 95 Administration Center – Dr. Michael J. Egan, Superintendent of Schools
400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 website: www.lz95.org FAX: (847) 438-6702
October 2008 2011
5:240
Professional Personnel
Suspension 1
Suspension Without Pay 2
The School Board may suspend without pay: (1) a professional employee pending a dismissal
hearing, or (2) a teacher as a disciplinary measure for up to 30 employment days for misconduct that
is detrimental to the School District. Administrative staff members may not be suspended without
pay as a disciplinary measure.
Misconduct that is detrimental to the School District includes:
•
Insubordination, including any failure to follow an oral or written directive from a supervisor;
•
Violation of Board policy or Administrative Procedure;
•
Conduct that disrupts or may disrupt the educational program or process;
•
Conduct that violates any State or federal law that relates to the employee's duties; and
•
Other sufficient causes.
At the request of the professional employee made within 5 calendar days of receipt of a presuspension notification, the Board or Board-appointed hearing examiner will conduct a presuspension hearing. 3 The Board or its designee shall notify the professional employee of the alleged
charges and the date and time of the hearing. At the pre-suspension hearing, the professional
employee or his/her representative may present evidence.
Suspension With Pay
The Board or Superintendent or designee may suspend a professional employee with pay: (1) during
an investigation into allegations of disobedience or misconduct whenever the employee’s continued
The footnotes are not intended to be part of the adopted policy; they should be removed before the policy is adopted.
1 State and federal law control this policy’s content. The School Code provides that, “[i]f, in the opinion of the board,
the interests of the school require it, the board may suspend the teacher without pay, pending the hearing, but if the board’s
dismissal or removal is not sustained, the teacher shall not suffer the loss of any salary or benefits by reason of the
suspension,” 105 ILCS 5/24-12(d)(1), as amended by P.A. 97-8 (emphasis added).
This policy contains an item on which collective bargaining may be required. Any policy that impacts upon wages,
hours, and terms and conditions of employment, is subject to collective bargaining upon request by the employee
representative, even if the policy involves an inherent managerial right. A board policy will be superseded by a collective
bargaining agreement that contains provisions exceeding the requirements of the policy; in that case, the policy should state,
“Please refer to the current [insert name of professional CBA or use a generic reference, e.g., ‘agreement between the
bargaining representative and the School Board’]”.
Boards should seek the advice of their attorneys concerning any disciplinary suspension.
2 Under the wage and hours rules, employees who are exempt from overtime requirements become eligible for
overtime if they are subject to disciplinary suspensions without pay. Auer v. Robbins, 117 S.Ct. 905 (1997). Teachers are
exempt from this rule. Although the U.S. Dept. of Labor modified this rule in 2004, the Illinois legislature rejected these rule
changes (820 ILCS 105/4a). Illinois employers must use the federal rules as they existed on March 30, 2003. This sample
policy takes a conservative approach: it does not subject non-teaching professional employees to disciplinary suspensions
without pay. Some attorneys believe that non-teaching exempt employees (e.g., administrators) will remain exempt from the
Fair Labor Standards Act’s overtime requirements as long as suspensions are in increments of a full work week - not dayby-day. Contact the board attorney for an opinion.
The 30-day limit may be modified or deleted.
3 Some case law suggests a separate hearing must be held before any suspension without pay is invoked: Cleveland
Board of Education v. Loudermill, 105 S.Ct. 1487 (1985); Barszcz v. Community College District No. 504, 400 F.Supp. 675
(N.D. Ill., 1975); Massie v. East St. Louis School District No. 189, 561 N.E.2d 246 (Ill.App.5, 1990); Spinelli v. Immanuel
Lutheran Evangelical Congregation, Inc., 515 N.E.2d 1222 (1987).
5:240
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Illinois Association of School Boards
Please review this material with your school board attorney before use.
presence in his or her position would not be in the School District’s best interests, (2) as a disciplinary
measure for misconduct that is detrimental to the School District as defined above, or (3) pending a
Board hearing to suspend a teacher without pay.
The Superintendent shall meet with the employee to present the allegations and give the employee an
opportunity to refute the charges. The employee will be told the dates and times the suspension will
begin and end. 4
Repayment of Compensation and Benefits
Any criminal conviction resulting from the investigation or allegations shall require the employee to
If a professional employee is suspended with pay, either voluntarily or involuntarily, pending the
outcome of a criminal investigation or prosecution, and the employee is later dismissed as a result of
his or her criminal conviction, the employee must repay to the District all compensation and the value
of all benefits received by the employee him or her during the suspension. 5 The Superintendent will
notify the employee of this requirement when the employee is suspended.
LEGAL REF.:
5 ILCS 430 et seq./5-60(b).
105 ILCS 5/24-12.
Cleveland Board of Education v. Loudermill, 105 S.Ct. 1487 (1985).
Barszcz v. Community College District No. 504, 400 F.Supp. 675 (N.D. Ill., 1975).
Massie v. East St. Louis School District No.189, 561 N.E.2d 246 (Ill.App.5, 1990).
CROSS REF.:
5:290 (Educational Support Personnel - Employment Termination and
Suspensions)
The footnotes are not intended to be part of the adopted policy; they should be removed before the policy is adopted.
4 Only minimal due process is required before a suspension with pay because the property interests at stake are
insignificant. Some due process is recommended, however, because a suspension might jeopardize a teacher’s good standing
in the community and thus infringe the teacher’s liberty interests protected by the Constitution. The following option places
a ceiling on the number of suspension-with-pay days; the 30-day limit may be modified:
No suspension with pay shall exceed 30 school or working days in length.
5 This sentence restates State law (5 ILCS 430/5-60(b).
5:240
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Please review this material with your school board attorney before use.
NEW
October 2011
7:305
Students
Student Athlete Concussions and Head Injuries 1
The Superintendent or designee shall develop and implement a program to manage concussions and
head injuries suffered by student athletes. 2 The program shall:
1. Comply with the concussion protocols, policies, and by-laws of the Illinois High School
Association, including its Protocol for NFHS Concussion Playing Rules and its Return to
Play Policy. 3 These specifically require that:
a. A student athlete who exhibits signs, symptoms, or behaviors consistent with a
concussion in a practice or game shall be removed from participation or competition at
that time.
b. A student athlete who has been removed from an interscholastic contest for a possible
concussion or head injury may not return to that contest unless cleared to do so by a
physician licensed to practice medicine in all its branches in Illinois or a certified athletic
trainer.
c. If not cleared to return to that contest, a student athlete may not return to play or practice
until the student athlete has provided his or her school with written clearance from a
physician licensed to practice medicine in all its branches in Illinois or a certified athletic
trainer working in conjunction with a physician licensed to practice medicine in all its
branches in Illinois.
2. Inform student athletes and their parents/guardians about this policy in the Agreement to
Participate or other written instrument that a student athlete and his or her parent/guardian
The footnotes are not intended to be part of the adopted policy; they should be removed before the policy is adopted.
1 Each school board must adopt a policy regarding student athlete concussions and head injuries that is in compliance
with the protocols, policies, and by-laws of the Illinois High School Association (IHSA) (105 ILCS 5/10-20.53, added by
P.A. 97-204). This requirement applies to elementary school districts even if they have no student athletes.
The Center for Disease Control and Prevention explains that a concussion is a type of traumatic brain injury caused by
a bump, blow, or jolt to the head that alters the way the brain normally functions. See www.cdc.gov/concussion/. The CDC
website contains excellent resources for the recognition, response, and prevention of concussions, including the opportunity
to order or download free educational materials on concussions that can be distributed to parents, students, and coaches.
2 The IHSA’s by-laws define a student-athlete as “[a] student who has participated in one or more practices and/or athletic
contests in any sport offered by or under the auspices of a high school.” See
www.ihsa.org/AbouttheIHSA/ConstitutionBylawsPolicies.aspx.
A school board for a high school or unit district may want to add the definition as follows: “A student athlete is a student
who has participated in one or more practices and/or athletic contests in any sport offered by or under the auspices of a high
school.”
A sample program is provided in 7:305-AP, Administrative Procedure - Program for Managing Student Athlete
Concussions and Head Injuries.
3 The Protocol for NFHS Concussion Playing Rules contains concussion information and provides instructions when a
student athlete sustains an apparent concussion. The Return to Play Policy addresses the requirements for returning a student
athlete to play after he or she exhibits signs, symptoms, or behaviors of a concussion. Available at:
www.ihsa.org/Resources/SportsMedicine/ConcussionManagement/SchoolResources.aspx.
7:305
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must sign before the student is allowed to participate in a practice or interscholastic
competition. 4
3. Provide coaches and student athletes and their parents/guardians with educational materials
from the Illinois High School Association regarding the nature and risk of concussions and
head injuries, including the risks inherent in continuing to play after a concussion or head
injury. 5
4. Include a requirement for staff members to notify the parent/guardian of a student who
exhibits symptoms consistent with that of a concussion. 6
LEGAL REF.:
105 ILCS 5/10-20.53.
CROSS REF.:
4:170 (Safety), 7:300 (Extracurricular Athletics)
The footnotes are not intended to be part of the adopted policy; they should be removed before the policy is adopted.
4 School districts must include information about concussions in the student athlete agreement, contract, code, or
written instrument that a student athlete and his or her parent/guardian are required to sign before participating in a practice
or interscholastic competition. IHSA drafted a sample Concussion Information Sheet, also known as Sign off (DOC). It has
been incorporated into 7:300-E1, Agreement to Participate. It can be used to inform student athletes and parents, and it is
available at: www.ihsa.org/Resources/SportsMedicine/ConcussionManagement/ParentGuardianResources.aspx.
5 IHSA has produced educational materials on concussions for coaches, parents/guardians, student athletes, and the
school and health care providers on concussions that are available at:
www.ihsa.org/Resources/SportsMedicine/ConcussionManagement.aspx.
6 This provision is optional.
7:305
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Please review this material with your school board attorney before use.
Agenda
TO:
Board of Education
FROM:
Dr. Michael Egan, Superintendent
AGENDA ITEM:
Committee Reports
DATE:
January 26, 2012
Standing Board Committees
The Board Policy Committee – The Board Policy Committee met on Wednesday,
December 21, 2011. Minutes from the November 16, 2011 meeting were approved at
that time and are included in this packet for your information. The meeting scheduled for
Wednesday, January 18, 2012 was cancelled. The next meeting is scheduled for
Wednesday, February 15, 2012 pending the publication of a new issue of PRESS
(Policy Reference Education Subscription Service) from IASB.
The Parent Teacher Advisory/Behavioral Interventions Committee – Will schedule a
meeting during the Spring of 2012.
The Audit Committee – Will schedule a meeting at the appropriate time.
For your information only
District 95 Administration Center – Dr. Michael J. Egan, Superintendent of Schools
400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 website: www.lz95.org FAX: (847) 438-6702