Special Meeting of the Board of Education
followed immediately by the
Regular Meeting of the Committee of the Whole
December 6, 2012 – 6:15 p.m.
Lake Zurich High School Library
300 Church Street, Lake Zurich, IL
Special Board Meeting
*Public Comments – Please sign in before 6:15 pm
1. Call to Order and Roll Call
2. *Lighting Grant Bid Approval
3. Adjournment
Regular Committee of the Whole
Board Work Session – Discussions/Collaboration/Presentations
1.
FY 2011-2012 Audit Report (Presentation)
2.
SEL Survey Results(Presentation)
3.
Chartering of Boy Scout Troops (Discussion)
4.
Administrator Benefits (Discussion)
5.
FY 2013-2014 Budget Preview Timeline (Discussion)
6.
Registration Fees (Action 12/20/12)
7.
Fund Transfer (Action 12/20/12)
8.
Vendor Contract Approval (Action 12/20/12)
9.
Five Year Facility Review (Information)
10. Cash Flow (Information)
11. Closed Session – to discuss personnel and pending litigation
matters.
*Public comments are limited to 5 minutes per individual,
30 minutes total time for any one topic
In accordance with the Americans with Disabilities Act, individuals with disabilities who plan to attend this meeting or any
other activity or program and who require certain accommodations so that they can observe and participate, or who have
questions regarding the accessibility of the meeting room or the District’s facilities, should contact the Superintendent’s
office (847-540-4963) promptly to allow the District to make reasonable accommodations for those persons.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Agenda
FROM THE OFFICE OF
Lyle Erstad
DIRECTOR OF FACILITIES
To:
Board of Education
From: Lyle S. Erstad
Re:
Lighting Retrofit Project at MSS/IF
Date:
November 30, 2012
Background:
On October 31, 2012 District 95 had the first bid opening for the project of “Lighting Retrofit at Middle
School South and Isaac Fox Elementary School”. At that time the apparent low bidder (See Appendix A)
had not followed bidding specifications by making substitutions that had not been reviewed prior to the
submittal of the bid as required in the bid specifications. The remaining bidders bid the project as
specified. As such we could not compare them to the next lowest bidder or consider awarding the bid
to them. At the Committee of the Whole meeting on November 1, we informed the Board of Education
that it was our intent to retain these bids but not take action on them, allowing us the opportunity to go
out for bid a second time with revised specifications.
A second bid opening was held on November 27, 2012 (See Appendix B). A total of nine (9) bids were
received. One bid will not be considered as it was for materials only. The apparent low bidder is Argon
Electric Company, Inc. of Buffalo Grove, IL and Imperial Lighting Maintenance Co. being the next lowest
bidder. We have compared, with Michael Stanch of 360 Energy, lamps, ballasts and fixtures of each of
these bids. Both are in compliance with DCEO requirements.
Recommendation:
It is the recommendation of the administration of District 95 to reject all bids from the bid opening on
October 31, 2012.
We will contact references of the two lowest bidders from the November 27, 2012 bid opening and
make the final recommendation for your approval at the Board of Education meeting on December 6,
2012.
Motion:
To reject the lighting bids from October 31, 2012.
Award the lighting retrofit bid to _______ in amount of _________.
District 95 Professional Development Center – 66 Church Street - Lake Zurich IL 60047-2459
Phone: (847) 438-2380
FAX: (847) 438-2385
LIGHTING RETROFIT INCLUDING ALL MATERIALS AND LABOR FOR INSTALLATION
10/31/12 3:30 pm BID OPENING
Addendum A
BIDDER
PROJECT
TOTAL
ADDEN.
1
BID
BOND
NON
COLLUSION
AFFIDAVIT
CONTRACTOR
CERT
ILLINOIS
HUMAN
RIGHTS
STATEMENT
OF NON
DISCRIN.
CRIMINAL
BACK
GROUND
CONTRACT
Imperial
Lighting
DRUG
FREE
WORK
PLACE
$137,325.18
X
X
X
X
X
X
X
X
X
Pieper
Electric
$172,986.00
X
X
X
X
X
X
X
X
Not signed
Associated
Electric
$187,300.00
X
X
X
X
X
X
X
X
NO
Renaissance
Communication
$228,151.00
X
X
X
X
X
X
X
X
X
All Tech
Energy
$173,832.00
X
X
X
X
X
X
X
X
X
LIGHTING RETROFIT INCLUDING ALL MATERIALS AND LABOR FOR INSTALLATION
11/29/12 9:15 AM PM BID OPENING
Addendum B
BIDDER
Renaissance
Communication
Systems
Delta
Electrical
Industries
PROJECT
TOTAL
BID BOND
NON
COLLUSION
AFFIDAVIT
CONTRACTOR
CERT
ILLINOIS
HUMAN
RIGHTS
STATEMENT
OF NON
DISCRIN.
DRUG
FREE
WORK
PLACE
CRIMINAL
BACK
GROUND
CONTRACT
$164,160.00
x
x
x
x
x
x
x
x
$179,555.00
x
x
x
x
x
x
x
x
x
x
x
x
x
x
Century Electric
$47,424.52
Material only
All Tech
Energy, Inc.
$163,728.00
x
x
x
x
x
x
Not signed
x
Stones River
Electric
$210,895.39
x
x
x
x
x
x
x
x
Associated
Electrical
$171,500.00
x
x
x
x
x
x
x
x
signed wrong
Argon Electrical
$129,900.00
x
x
x
x
x
x
x
Not signed
Imperial
Lighting
Maintenance Co
$161,181.96
x
x
x
x
x
x
x
X
Pieper Electric
$166,147.00
x
x
x
x
x
x
x
Agenda
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
December 6, 2012
Agenda Item – Committee of the Whole
Agenda Item: FY12 Audit Report (Informational)
Mrs. Shelly Casella of Eder, Casella & Co. will be at the Committee of the Whole
meeting to review the FY12 audit. I have attached an electronic version of the audit.
I will have the bound reports to bring to the Committee of the Whole meeting.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Agenda
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Mike Egan
December 6, 2012
Agenda Item – Committee of the Whole
Agenda Item: SEL Survey
The Board, along with the Superintendent, surveyed all CUSD 95 parents, staff, high school
students and middle school students, in an attempt to determine the most significant causes of
school related stress in students’ lives (inclusive of school-related extra-curriculars).
The Superintendent worked with Bill Foster of School Perceptions to develop the survey which was
administered during the month of November. Results of the survey will be shared at the December
6th Committee of the Whole meeting.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Agenda
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Kathy Brown
December 6, 2012
Agenda Item – Committee of the Whole
Agenda Item: Chartering of Boy Scout Troops
The Board will continue their discussion from the October 25th Board meeting on the matter of
district elementary schools chartering Boy Scout troops.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Agenda
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Kathy Brown
December 6, 2012
Agenda Item – Committee of the Whole
Agenda Item: Administrator Benefits
At the October 11, 2012 Committee of the Whole meeting, the Board discussed what options may
be available to modify the insurance benefits offered to Administrative staff. A Board
subcommittee met on Wednesday, November 28, 2012 to begin dialogue on the matter. Next steps
will be discussed at the December 6th Committee of the Whole.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Agenda
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
December 6, 2012
Agenda Item – Committee of the Whole
Agenda Item: Budget Timeline
It is the responsibility of the Assistant Superintendent of Business and Operations to prepare the
district’s budget. It is appropriate for the Board of Education to officially direct the Assistant
Superintendent to begin the budget process. The Board will be asked at the regular December board
meeting to officially take this action.
Additionally attached is a draft of the FY14 Budget Timeline. I have identified various dates for
administration and board discussion and/or action on issues that impact the budget development. This
is for your review and feedback.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
FY 14 Tentative Budget Calendar
Projected Date
Activity
Responsibility
December – 2012
Adopt Tax Levy
Board of Education
Student Fees
Assistant Superintendent
Board of Education
Facilities Plan
Director of Facilities
Asst. Superintendent of Business/Operations
Long-Term Financial Plan
PMA
Asst. Superintendent of Business/Operations
Bid Capital Projects
Director of Facilities
School Bus Bid
Director of Transportation
Asst. Superintendent of Business/Operations
Admin/ESP Compensation
Board of Education
Superintendent
Technology Purchase/Plan Review
Administration
Curriculum Purchase/Plan Review
Administration
Bid Capital Projects
Director of Facilities
Asst. Superintendent of Business/Operations
Award Capital Projects
Director of Facilities
Asst. Superintendent of Business/Operations
Bid Special Education Transportation
Director of Transportation
Asst. Superintendent of Business/Operations
Staffing Discussions
Administration
Develop Estimated Revenue Projections
Asst. Superintendent of Business/Operations
Staffing Plan
Board of Education
Tentative Building & Department Allocations
Asst. Superintendent of Business/Operations
Award Capital Projects
Board of Education
Award Special Education Bid
Board of Education
January - 2013
February – 2012
March – 2012
April – 2012
Final Levy Received from County
Asst. Superintendent of Business/Operations
Approve Technology Purchase
Board of Education
Director of Technology
Budget Update to BOE
Asst. Superintendent of Business/Operations
Insurance Rates Received
Director of Human Resources
Final Building and Department Allocations
Asst. Superintendent of Business/Operations
Building Principals
Textbook Adoption
Board of Education
Asst. Superintendent Curriculum/Instruction
Tentative Budget Review
Board of Education
Tentative Budget Placed on Display
Asst. Superintendent of Business/Operations
Legal Notice
Asst. Superintendent of Business/Operations
Tentative Budget Approval
Board of Education
Property/Liability & Worker’s Compensation
Asst. Superintendent of Business/Operations
August 2012
Budget Update to BOE
Asst. Superintendent of Business/Operations
September 2012
Public Hearing on Budget
Board of Education
Adoption of Budget
Board of Education
May – 2012
June 2012
Agenda
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
December 6, 2012
Agenda Item – Committee of the Whole
Agenda Item: Fund Transfer
Accounting rules adopted by the Illinois State Board of Education for FY2009
changed the purpose of Fund 30 from solely the Bond and Interest Fund to a broader
purpose of a Debt Service Fund. This required that certain debt payments previously
paid out of the Education and O & M Funds should properly be paid from the Debt
Installment Fund. Since there is not any revenue source in Fund 30 to pay for nongeneral obligation debt it is appropriate to transfer funds from the Education Fund to
the Debt Service Fund in the amount of the debt payment.
So far for FY13 the school district has paid $1,874.56 for a building bond payment for
the Lake County Tech Campus and $197,656.96 for the 2008 SEDOL building bond.
At the December board meeting I will be requesting authorization from the board to
transfer $199,531.52 from the Education Fund to the Debt Installment Fund to fund
these payments made from the Debt Installment Fund.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Agenda
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
December 6, 2012
Agenda Item – Committee of the Whole
Agenda Item: Vendor Contract Approval
In accordance with the School Code, Section 10-20.21 states, all school districts are required to
file a report listing ‘vendor contracts’ as an attachment to their budget. In this context, the
term "vendor contracts" refers to "all contracts and agreements that pertain to goods and
services that were intended to generate additional revenue and other remunerations for the
school district in excess of $1,000, including without limitation vending machine contracts,
sports and other attire, class rings, and photographic services. The report is to list information
regarding such contracts for the fiscal year immediately preceding the fiscal year of the
budget. All such contracts ex ecuted on or after July 1, 2007 m ust be approved by
the school board .
Lake Zurich High School has previously entered into agreements with Royal Publishing. The
High School athletic program is given a minimum of $750.00 in compensation for revenue
generated from the publishing of programs and pocket schedules for the 2013-2014 sport
seasons. The program should result in more than $1,000 in revenue and requires board
approval.
The agreement with Royal Publishing provides additional funds for the High School athletic
program. The agreement is attached.
This will be brought to the regular December Board of Education meeting for board approval.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Agenda
FROM THE OFFICE OF
Lyle Erstad
DIRECTOR OF FACILITIES
To:
Board of Education
From: Lyle S. Erstad
Re:
Long Range Facilities Projects Update
Date:
November 30, 2012
On an annual basis the Administration of District 95 desires to keep the Board of Education informed on
anticipated projects over the next five (5) years. These projects are compiled from surveying the
District’s facilities, reviewing the District’s Five Year Roof Maintenance Plan, interviews with Principals of
each facility, reviewing each facility’s 10 Year Life Safety Plan, recommendations from RETA (security
consultant) and Dr. Egan and Ms. Cullinan.
For this next fiscal year, our primary focus will be on:
1. Start the process of creating secure entrances to our facilities.
2. Lighting efficiency upgrades throughout the district with anticipated incentives from the
Department of Commerce and Economic Opportunity (DCEO). We will be focusing on high bay
areas such as gymnasiums and exterior lighting.
3. Roof replacement and maintenance.
4. Corridor locker replacement at the High School and Seth Paine.
5. Concrete replacement and pavement maintenance throughout the district.
6. Continued improvement to heating and ventilation systems.
It should be noted that this document is reviewed regularly and is updated based upon the priorities of
the district.
District 95 Professional Development Center – 66 Church Street - Lake Zurich IL 60047-2459
Phone: (847) 438-2380
FAX: (847) 438-2385
Isaac Fox Elementary School
2013/2014
Project
Heating and Ventilation Upgrades
Replace hollow doors now swinging/closing incorrectly
Replace vestibule flooring
Repair windows with broken seals
Roof maintenance/replacement
Create secure front entrance wit electronic access
Lighting Efficiency Upgrades (Exterior)
Total
2014/2015
Room fan coil replacement
Re-caulk windows
Repair of masonry (tuck pointing)
Roof maintenance
Pavement replacement at Front entrance
Replace flooring in 2 classrooms
Install mini-blinds
2015/2016
2016/2017
2017/2018
$192,500
$37,500
$14,800
$17,500
$7,500
$85,000
$10,000
$25,000
Total
$197,300
Repair windows with broken seals
Replacement of room fan coil units
Roof maintenance/replacement
$10,000
$37,500
$186,200
Total
$233,700
Replacement of room fan coil units
Carpet replacement with VCT
Roof maintenance/replacement
$37,500
$22,500
$182,800
Total
$242,800
Roof maintenance/replacement
Replacement of room fan coil units
Repave hard play surface and bus parking lot
$159,200
$37,500
$130,000
Total
Summary
Est. cost
$30,000
$30,000
$20,000
$10,000
$7,500
$75,000
$20,000
$326,700
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018
$192,500
$197,300
$233,700
$242,800
$326,700
Grand total
$1,193,000
May Whitney Elementary School
2013/2014
Project
Electronic Access
Roof replacement/maintenance
Abandon in place UST’s
Asbestos abatement
Door 24 Replacement
Remove abandoned sidewalk bridge
Lighting Efficiency Upgrades
Est. cost
$30,000
$5,000
$65,000
$75,000
$35,000
$50,000
$25,000
Total
$285,000
Roof replacement/maintenance
Replace front stoop and approach
Upgrade fire alarm system
$5,000
$40,000
$100,000
$175,000
Total
$320,000
Roof replacement/maintenance
Replace stairwell handrails
Replace main level floor tile
Replace 1929 unit ventilators
$110,600
$75,000
$50,000
$136,620
Total
$372,220
Roof replacement/maintenance
Repave main parking lot
Replace floor tile on lower level
Replace unit ventilators in 1950 Addition
$139,400
$150,000
$50,000
$63,856
Total
$403,256
Roof replacement/maintenance
Replace domestic water piping
Asbestos abatement
Replace tile on lower level
$42,100
$150,000
$75,000
$50,000
Total
$317,100
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018
$285,000
$320,000
$372,220
$403,256
$317,100
Grand total
$1,697,576
2014/2015
Replace lead water supply line from Church Street
2015/2016
2016/2017
2017/2018
Summary
Sarah Adams Elementary School
2013/2014
Project
Roof replacement/maintenance
Concrete replacement
Cooling of front hallway
Lighting Efficieny Upgrades
Total
2014/2015
Roof replacement/maintenance
Parking lot replacement/maintenance
Replace clock system
Total
2015/2016
Concrete replacement
Roof replacement/maintenance
Repave walk around perimeter of the building
Total
2016/2017
Roof replacement/maintenance
Resurface gym and cafeteria floor
Total
2017/2018
Est. cost
$67,300
$25,000
$40,000
$25,000
$157,300
$81,200
$74,800
$75,000
$231,000
$25,000
$82,600
$17,500
$125,100
$54,200
$65,000
$119,200
Roof replacement/maintenance
$116,400
Total
$116,400
Summary
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018
$157,300
$231,000
$125,100
$119,200
$116,400
Grand total
$749,000
Seth Paine Elementary School
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018
Project
Playground equipment replacement
Interior door replacement
Replace 100/200 Hallway lockers
Roof replacement/maintenance
Lighting Efficiency Upgrades
Est. cost
$50,000
$15,000
$60,000
$5,000
$25,000
Total
$155,000
Roof replacement/maintenance
Interior door replacement
Renovate kitchen and serving area
$146,100
$15,000
$50,000
Total
$211,100
Roof replacement/maintenance
$143,000
Total
$143,000
Roof replacement/maintenance
$443,100
Total
$443,100
Roof replacement/maintenance
$5,000
Total
$5,000
Summary for Seth Paine
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018
$155,000
$211,100
$143,000
$443,100
$5,000
Grand total
$957,200
Spencer Loomis Elementary School
2013/2014
Project
Roof maintenance
Repair of Security Cameras
Circle Drive Repair
Create secure entrance
Lighting Efficiency Upgrades
Total
2014/2015
Roof maintenance
Mini-blinds for building
Vinyl floor repair
Concrete replacement
Parking lot repair/resealing/restriping
Total
2015/2016
2016/2017
2017/2018
Est. cost
$5,000
$15,000
$50,000
$25,000
$20,000
$115,000
$5,000
$25,000
$5,000
$25,000
$50,000
$110,000
Roof maintenance
Heating and air-conditioning system upgrades
$5,000
$40,000
Total
$45,000
Roof maintenance
Add exterior speakers
$5,000
$15,000
Total
$20,000
Roof maintenance
$5,000
Total
$5,000
Summary
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018
$115,000
$110,000
$45,000
$20,000
$5,000
Grand Total
$295,000
Middle School North
2013/2014
Project
Circle Drive Repair
Roof maintenance
Repair security cameras
Create secure entrance
Lighting Efficiency Upgrades
Total
2014/2015
Roof maintenance
Concrete replacement
Mini-blinds for the building
Pavement restoration and maintenance
Total
2015/2016
2016/2017
2017/2018
Est. cost
$50,000
$5,000
$15,000
$25,000
$20,000
$115,000
$5,000
$25,000
$25,000
$75,000
$130,000
Add exterior speakers
Roof maintenance
Replace carpet in first floor hallways and classrooms
$15,000
$5,000
$50,000
Total
$70,000
Roof maintenance
$5,000
Total
$5,000
Roof maintenance
$5,000
Total
$5,000
Summary
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018
$115,000
$130,000
$70,000
$5,000
$5,000
Total
$325,000
Middle School South
2013/2014
Project
Heating and Ventilation Repairs
Lighting Efficiency upgrades (exterior)
Install mini-blinds
Roof maintenance/replacement
Replace cracked and sunken concrete
Retile 3 science rooms
Create secure front entrance with electronic access
2014/2015
2015/2016
2016/2017
2017/2018
Est. cost
$30,000
$20,000
$25,000
$7,500
$30,000
$30,000
$75,000
Total
$217,500
Roof maintenance/replacement
Pavement replacement at Front entrance
$172,100
$85,000
Total
$257,100
Roof maintenance/replacement
Pavement Repair/Patching/Restriping at West Lot
Replace rusted toilet partitions
Repair window glazing throughout
$148,400
$50,000
$20,000
$35,000
Total
$253,400
Roof maintenance/replacement
Hallway tile replacement
$224,300
$125,000
Total
$349,300
Roof maintenance/replacement
Install water absorbent floor carpet in vestibules
Reseal and restripe parking and drive
$186,200
$30,000
$15,000
Total
$231,200
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018
$217,500
$257,100
$253,400
$349,300
$231,200
Summary
Grand Total
$1,308,500
High School
2013/2014
Project
Refinish gym floors
Heating and Ventilation Upgrades
Lighting Efficiency Upgrades
Video Camera Upgrades
Replace metal wall panels on main gym
Reseal and Restripe Staff parking lot
Roof maintenance/replacement
Door Replacement
Bathroom Upgrades
Concrete sidewalk replacement by baseball/softball
Replace student lockers
Total
2014/2015
Refinish gym floors
Bathroom Upgrades
Roof maintenance/replacement
Stadium upgrades
Reseal and Restripe parking lot
Heating and air-conditioning upgrades
Total
2015/2016
Reseal and Restripe Commuter parking lot
Refinish gym floors
Roof replacement/maintenance
Mansard Panel Replacments on D and E
Retile “B” Wing
Heating and air-conditioning upgrades
Replace various doors
Total
2016/2017
Refinish gym floors
Replace entrance steps to the Field House
Roof replacement/maintenance
Coping Replacements
Heating and air-conditioning upgrades
Replace various doors
Locker replacement
Tuck pointing/Brick Replacement
Hallway floor tile replacement
Total
2017/2018
Refinish Gym floors
Roof replacement/maintenance
Heating and air-conditioning upgrades
Replace doors
Hallway floor tile replacement
Replace water supply line from Church Street
Replace Mansard wall panels
Est. cost
$12,500
$75,000
$60,000
$50,000
$250,000
$25,000
$428,000
$50,000
$50,000
$75,000
$100,000
$1,175,500
$12,500
$50,000
$445,600
$800,000
$25,000
$75,000
$1,408,100
$25,000
$70,000
$529,500
$250,000
$75,000
$75,000
$50,000
$1,074,500
$12,500
$50,000
$265,800
$100,000
$75,000
$50,000
$125,000
$75,000
$50,000
$803,300
$12,500
$388,500
$75,000
$50,000
$50,000
$125,000
$100,000
Total
$801,000
Summary
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018
$1,175,500
$1,408,100
$1,074,500
$803,300
$801,000
Grand Total
$5,262,400
Professional Development Center and Administrative Building
2013/2014
Project
Exterior lighting efficiency upgrades
Est. cost
$50,000
Total
$50,000
2014/2015
Roof replacement on Admin Building
$75,000
Total
$75,000
2015/2016
Parking lot replacement - PDC
Total
2016/2017
$125,000
$125,000
Boiler Replacement at Admin
$100,000
Total
$100,000
2017/2018
Maintenance/storage/receiving building
$250,000
Total
$250,000
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018
$50,000
$75,000
$125,000
$100,000
$250,000
Grand Total
$600,000
Summary
District Summary
2013/2014
2014/2015
2015/2016
2016/2017
2017/2018
Grand Total
IF
$192,500
$197,300
$233,700
$242,800
$326,700
MW
$285,000
$320,000
$372,220
$403,256
$317,100
SA
$157,300
$231,000
$125,100
$119,200
$116,400
SL
$115,000
$110,000
$45,000
$20,000
$5,000
SP
$155,000
$211,100
$143,000
$443,100
$5,000
MSN
$115,000
$130,000
$70,000
$5,000
$5,000
MSS
$217,500
$257,100
$253,400
$349,300
$231,200
$1,193,000
$1,697,576
$749,000
$295,000
$957,200
$325,000
$1,308,500
LZHS
PDC-Admin
$1,175,500
$50,000
$1,408,100
$75,000
$1,074,500
$125,000
$803,300
$100,000
$801,000
$250,000
$5,262,400
$600,000
Total
$2,462,800
$2,939,600
$2,441,920
$2,485,956
$2,057,400
$12,387,676
Agenda
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
December 6, 2012
Agenda Item – Committee of the Whole
Agenda Item: FY12 Cash Flow (Informational)
Attached is the cash flow projection for FY12. The months of July through October
represent actual figures reconciled to the cash at the month end. Projections are
provided for November through June.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
LAKE ZURICH CUSD 95
CASH FLOW PROJECTIONS
FY 2012-2013
CASH BALANCE-BEGINNING
Fun#
1000
3000
4000
REVENUE SOURCES
LOCAL SOURCES
STATE SOURCES
FEDERAL SOURCES
OTHER SOURCES
TRANSFERS BETWEEN FUNDS
TOTAL REVENUE
BALANCE SHEET CHANGES:
RECEIVABLES
PAYABLES
TOTAL B/S CHANGES
Obj #
1000
2000
2000
3000
4000
5000
6000
7000
6000
EXPENDITURES
SALARIES
EMPLOYEE BENEFITS
SEDOL LEVY
PURCHASED SERVICES
SUPPLIES
CAPITAL OUTLAY
OTHER OBJECTS
NON-CAPITALIZED EQUIP.
TRANSFERS BETWEEN FUNDS
PRINCIPAL AND INTEREST
TOTAL EXPENDITURES
CASH BALANCE-ENDING
$ 49,700,155
$ 46,390,685
$ 43,655,565
$ 71,308,817
$ 66,924,895
$ 55,802,248
$ 49,809,297
$ 45,548,136
$ 39,954,186
$ 34,903,807
$ 30,740,155
$ 27,753,624
ACTUAL
July
ACTUAL
August
ACTUAL
September
ACTUAL
October
PROJECTED
November
PROJECTED
December
PROJECTED
January
PROJECTED
February
PROJECTED
March
PROJECTED
April
PROJECTED
May
PROJECTED
June
836,180
878,641
71,210
1,494,529
193,550
305,068
32,651,191
1,376,743
91,604
1,046,009
283,389
288,608
657,722
198,814
64,291
500,000
230,000
94,400
300,000
1,330,000
190,000
293,500
245,000
150,000
500,000
230,000
85,000
600,000
1,340,000
95,000
3,250,000
250,000
190,000
33,400,000
410,000
10,000
1,786,031
1,993,147
34,119,537
1,618,005
920,827
162,547
986,947
1,820,000
688,500
815,000
2,035,000
3,690,000
118,474
33,938,474
(116,424)
(116,424)
(105,579)
(105,579)
80,306
80,306
1,046,771
175,876
249,902
140,777
171,554
2,616,103
521,328
10,312
567,500
172,308
145,232
384,032
205,873
3,672,129
653,052
1,120,183
602,002
249,171
195,526
54,528
4,979,077
4,622,688
$ 46,390,685
$ 43,655,565
2,762,915
431,282
(1,635)
(1,635)
6,205
6,205
-
-
-
-
-
-
PROJECTED
FY 13
75,529,130
6,966,136
1,635,181
281,021
84,411,468
75,761,387
6,986,346
1,654,215
281,021
84,682,969
43,754,717
7,649,815
10,312
11,217,353
4,815,784
1,882,743
3,939,660
756,654
281,021
8,017,900
82,325,958
$ 2,357,010
-
3,685,766
628,354
3,587,171
639,418
3,623,054
612,441
3,610,398
650,763
3,667,816
625,102
3,707,905
620,285
3,733,442
645,910
3,721,975
623,757
5,212,212
727,249
737,631
431,449
18,013
473,124
24,081
651,418
259,438
7,774
210,773
19,354
800,000
305,000
75,000
550,000
25,000
950,000
305,000
85,000
450,000
30,000
1,050,000
305,000
80,000
325,000
30,000
199,532
805,000
305,000
90,000
295,000
25,000
975,000
305,000
170,000
295,000
25,000
1,000,000
545,000
150,000
315,000
35,000
1,000,000
725,000
200,000
250,000
60,000
81,489
6,546,591
1,873
6,000,292
6,674,332
12,049,678
989,404
6,979,898
6,081,161
6,282,450
17,190
5,865,379
49,300
6,198,651
285,800
6,676,532
8,255,950
43,600,885
7,378,941
10,312
10,703,503
4,436,073
1,520,092
3,884,233
705,390
281,021
8,017,898
80,538,348
$ 71,308,817
$ 66,924,895
$ 55,802,248
$ 49,809,297
$ 45,548,136
$ 39,954,186
$ 34,903,807
$ 30,740,155
$ 27,753,624
$ 53,436,148
$ 3,873,120
Salary as a % of FY 12
Average of July '12 to June '13
106.1%
103.8%
101.6%
103.8%
101.9%
103.2%
98.0%
101.9%
96.5%
100.8%
Benefits as a % of FY 12
Average of July '12 to June '13
As a % of Salary Expense
58.8%
90.8%
15.6%
122.9%
91%
19.9%
107.1%
96%
17.8%
97.0%
96%
17.0%
106.6%
98%
17.8%
BUDGET
FY 13
CASH BALANCE-BEGINNING
2011-2012 ACTUALS
Fun#
1000
3000
4000
REVENUE SOURCES
LOCAL SOURCES
STATE SOURCES
FEDERAL SOURCES
OTHER SOURCES
TRANSFERS BETWEEN FUNDS
TOTAL REVENUE
BALANCE SHEET CHANGES:
FOOD SERVICE BANK BALANCE
RECEIVABLES
PAYABLES
TOTAL B/S CHANGES
Obj #
1000
2000
2000
3000
4000
5000
6000
7000
6000
EXPENDITURES
SALARIES
EMPLOYEE BENEFITS
SEDOL LEVY
PURCHASED SERVICES
SUPPLIES
CAPITAL OUTLAY
OTHER OBJECTS
NON-CAPITALIZED EQUIP.
TRANSFERS BETWEEN FUNDS
PRINCIPAL AND INTEREST
TOTAL EXPENDITURES
CASH BALANCE-ENDING
$ 42,249,616
$ 38,542,032
$ 35,545,926
$ 62,077,901
$ 57,592,514
$ 48,313,791
$ 43,222,869
$ 39,060,364
$ 34,025,445
$ 29,506,166
$ 25,481,957
$ 23,908,490
ACTUAL
July
ACTUAL
August
ACTUAL
September
ACTUAL
October
ACTUAL
November
ACTUAL
December
ACTUAL
January
ACTUAL
February
ACTUAL
March
ACTUAL
April
ACTUAL
May
ACTUAL
June
ACTUAL
FY 12
77,747,121
7,028,748
1,904,630
4,184,456
279,304
91,144,259
75,480,668
7,450,029
1,600,813
4,184,456
283,264
88,999,230
44,014,691
7,785,044
10,312
11,563,172
4,440,388
7,374,583
4,303,192
908,581
283,264
8,021,426
88,704,653
1,391,222
558,606
26,086
-
1,383,153
733,499
787,574
-
31,470,598
1,286,320
151,655
-
1,310,804
261,779
45,160
4,184,456
2,377,281
230,438
173,948
1,022,536
227,899
-
295,233
1,328,932
306,910
1,975,914
2,904,226
32,908,572
5,802,199
2,781,667
1,250,435
1,931,075
436
8,774
9,210
57,450
136
116,745
174,332
135
8,194
8,329
192
(112,356)
(112,164)
2,603,169
733,999
136
(98,582)
(98,446)
(2,729)
5,218
2,489
1,086
(6,711)
(5,625)
260,683
240,036
508,203
225,373
56,575
649,028
1,340,991
6,386
3,733,118
235,084
346,859
33,345,262
359,791
3,478
162,547
663,266
790,151
1,996,405
4,315,061
116,757
33,825,288
551
18,708
19,259
538
5,550
6,088
535
4,110
4,645
3,613,612
284,380
3,653,108
598,731
3,678,268
623,465
3,666,970
602,082
5,135,184
701,978
543,711
273,614
19,123
204,467
5,856
1,032,900
381,478
40,647
198,886
10,410
583,503
541,743
1,035,545
725,506
179,463
231,584
59,607
116,757
507
(10,356)
(9,849)
39
151,962
152,001
3,603,723
609,787
3,759,535
647,861
3,717,526
599,732
3,569,511
591,159
3,557,042
628,150
903,453
195,837
1,008,326
112,080
14,468
2,575,913
424,273
10,312
1,404,082
235,341
614,263
427,871
109,831
1,014,751
367,238
240,460
512,737
30,392
857,509
405,324
4,254,238
175,962
5,217
844,251
282,696
159,819
149,423
3,787
763,206
261,449
173,761
600
925,942
313,043
73,228
578,718
11,832
5,571,333
5,801,886
6,379,087
191,150
10,296,796
6,477,488
12,234,721
990,000
6,349,686
6,087,955
5,717,444
16,908
5,315,518
59,205
6,025,259
286,675
5,878,679
8,185,624
43,133,560
7,045,598
10,312
10,973,020
4,288,064
6,521,722
3,301,623
269,360
279,304
8,021,426
83,843,988
$ 38,542,032
$ 35,545,926
$ 62,077,901
$ 57,592,514
$ 48,313,791
$ 43,222,869
$ 39,060,364
$ 34,025,445
$ 29,506,166
$ 25,481,957
$ 23,908,490
$ 49,700,155
$ 7,300,271
1,064,167
304,795
(67,845)
344,969
10,819
162,547
191,165
6,541
Salary as a % of FY 11
Average of July '11 to June '12
105.3%
103.9%
103.7%
104.6%
104.8%
103.6%
104.4%
103.3%
104.0%
103.0%
104.8%
100.6%
104.4%
Benefits as a % of FY 11
Average of July '11 to June '12
As a % of Salary Expense
107.7%
103.6%
15.9%
105.5%
103.9%
100.4%
100.9%
103.7%
102.9%
105.5%
103.7%
103.4%
103.3%
101.9%
16.5%
16.9%
17.2%
16.1%
16.6%
17.7%
16.7%
16.4%
16.9%
16.4%
13.7%
Notes:
February expenditures reflect a reclass entry of $319,200 Workmen's Comp Insurance paid in July, 2011 to Purchase Services from Employee Benefits to align with Illinois Administrative Code
February capital outlay is reclassified FY 12 expenditures to purchased services
Benefits as a % of FY 11 were recalculated net of Sedol Levy payments and Workmen's Comp adjustment in July and February
November 'Food Service Bank Balance' of $57,450 is one time entry to record Chase Food Service account
BUDGET
FY 12