Journal Research in Peace, Gender and Development (JRPGD) Vol. 3(5) pp. 68-74, July, 2013 Available online http://www.interesjournals.org/ JRPGD Copyright © 2013 International Research Journals Full Length Research Paper Decentralization and emerging political scenarios: implications to school leadership in Kenya Kiptoo L. Kiboiy and *Ndiku Judah Masinde Muliro University of Science and Technology, P. O Box 190, Kakamega Abstract In the early 90’s through to date, the Kenyan education sector witnessed key policy changes that resulted in the delegation of several responsibilities to the school level. For example, the cost sharing policy implied that the management of school resources, i.e. the raising of revenue and expenditure shifted to the Board of Governors (BOG), Parents, Teachers Association (PTA) and the head teacher. The recruitment and appointment of teachers was also delegated to the Boards of Governors. As a result there has been increased political activity at the school level where numerous interest groups actively attempt to influence key decisions in these areas through various political means such as the use of power, compromise, negotiation, lobbying among others. This study investigated the person’s affected by the emerging scenarios. School heads, teachers, workers, BOGs and PTA members constituted the study population in Nandi District of Kenya. Qualitative and descriptive statistics were used in the analysis of data. The study found that heads are increasingly negating themselves in balancing acts where they perpetually attempt to strike a balance between the numerous demands by several interest groups through negotiation, lobbying, use of force, compromise, cooperation as well and agenda control, setting. Many teachers felt they did not have strong bargaining powers hence loss of morale. The study recommended that if there is to be increased professional input from the teachers, then their bargaining power be strengthened through the formation of a professional association. It also recommended that similar studies by conducted or replicated in other regions. Keywords: Decentralization, politics, leadership styles. INTRODUCTION One of the key recommendations of the report of the presidential working party for education and manpower training for the next decade and beyond (Republic of Kenya, 1988) was the introduction of the cost sharing policy in Kenyan Secondary Schools. Through the sessional paper No.6 of 1988 (Republic of Kenya (1988) this policy was adopted.The idea behind the “cost sharing policy” was to identify a beneficiary from a particular service for the purpose of making him/her to contribute as a way of sharing the cost of the service by paying a portion of the fees and not the full amount. In the case of the school the adoption of the policy required that the school raises income to develop facilities, plant and meet the greater proportion of the recurrent expenses while the government would henceforth only pay teachers’ salaries. Prior to this, schools were categorized as “Government *Corresponding Author Email: ndikuyuda@yahoo.com maintained”, “Harambee” and “private”. Government maintained schools received full government support in terms of capitation to finance capital and recurrent expenses. All that principals of these schools did was to draw a budget that factored in revenue from government and forward it to the ministry which could then meet its obligation. “Harambee” schools on the other hand received no support from the government. These schools raised all its revenue from fees collected and from the community as well as other projects to finance all its operations both capital and recurrent. Private schools as the name suggests were and are still schools run by private businessmen and entrepreneurs and some organizations. The categorization of schools as “government maintained” and “Harambee” effectively ceased with the adoption of cost sharing policy. Current schools are either public or private. The import of this was that school heads have found themselves in schools that have the power to make decisions about resources. They have to make decision Kiboiy and Judah 69 on say what amount of resources would be spent where, the number of staff to be employed in various sections of the schools. Hence, the role of education officers is becoming less of giving directives but rather to support the decision of the school.This decentralizationhas given more say to interest groups at the school level such as principals, teachers, parents, sponsors and the local community in critical decisions at the school level. This decentralization process was further advanced recently when the Teachers Service Commission (TSC), the national teacher recruitment and employing body, through a circular empowered the school boards to recruit teachers. Under this arrangement, the head teacher, using a standard criteria designed by the commission shortlists candidates (this is normally after the posts being advertised by the commission) to be interviewed by the school board. The board will then appoint the successful candidate(s) who fill(s) employment forms for onward transmission to the commission. At the primary school level, decentralization has come in the form of allocation of grants by the government which should be managed at the school level in order to sustain the free primary education policy that was adopted after the free primary education policy through the sessional paper No. 5 of 2003 (Republic of Kenya, 2003). As a result of these developments, the management of education at the school level takes a political dimension where numerous groups with a diversity of interests assert pressure on the decision-making organs to capture the values of significant policy decisions. These participants or interested parties include elected representatives of central, regional or local political structure, of employers association; trade unions, university authorities; groups of teachers and the associations; professional bodies, parent or community groups (Hosen and Posterlithwante, 1985). Most issues at the schools level elicit several varying reactions or responses from the numerous interest groups. Their views or proposed solutions are most often contradictory and not easily reconcilable. This often leads to lobbying and canvassing by these various groups to have policy decisions that favour their value systems and benefits. At the centre of these hustles and jostling by the various groups is the head teacher or the principal of the school who attempts to steer the school to achieve its objectives. This paper attempts to establish how these principals or heads of schools manage to sustain calm in this political scenario and focus the resources towards goal achievement. Statement of the Problem Local studies on schools as centers of political activity are not forthcoming. However early studies conducted elsewhere characterize the schools as centers of political activity. Vidich and Bensmon (1960) highlight the intense political activity at the school level. In their study, they observe that the school board is faced with making important decision on issues with far reaching consequences in the local community. The school boards decisions were seen to centre on; the budget, curriculum and plant facilities; appointments of teachers and support staff and school food and supply purchases. The study observed that all these are crucial issues in the community and decisions made in connection with them have extensions into many other sections of community life. The study further observed that in the particular case, there was rural dominance at the school level, but also; where local school policy affects business, conflicts arise and businessmen bring pressure to bear on the school administration in an effort to protect their business. Other studies however reveal that, at any level, policy or major decisions are largely a compromise between select elite, representing major interest groups. For instance, Housego (1975) observes that at the provincial level, policy development is the architect of “quasi-official organizations that is made up of interest groups that are intensely self-centered and they work, in a form of “coalition that is largely initiated and maintained by the department of education. The departments object is to force on the select interest groups some form of cooperative decision making. Baldridge (1971) in his study of the university conceptualizes the university through a simple political model with five points of analysis; social structure feature, interest articulation and interests where these differences often lead to conflict for what is in the interest of one group may damage another. Baldrige further observes that it is important to examine the social setting with its fragmented groups, divergent goal aspiration and conflicting claim on decision makers. This view of organization is upheld by Bacharach and Lawler (1980) who observe that; organizations are neither rational, harmonized entities celebrated in managerial theory nor the arenas of apocalyptic class conflict projected by Marxists. Rather it may be argued, a more suitable notion lies somewhere between those two; a concept of organization as politically negotiated orders. This concept about organizations therefore leads to the observation that organizational actors in the daily transactions perpetually bargain, repeatedly forming and reforming coalitions and constantly availing themselves of influence tactics. Thereforeschools are organizations characterized by intense political activity characterized by survival tactics and articulation of interest. Stakeholders such as head teachers Board among others hatch survival strategies as a result of increased political activity in schools due to decentralization to the school level of majority policy issues cited earlier. This study investigated the emerging political scenarios in schools and their implications to leadership styles of head 70 J. Res. Peace Gend. Dev. teachers in Kenya. FINDINGS Interest Groups and Pertinent Issues Objectives of the Study Given the political scenarios in schools that have been observed, this study explored studies that have revealed the delicate position held by school principals or those that are similar. METHODOLOGY There are two broad structures of administration of education in Kenya. First, at the headquarters of the Government ministry is an established hierarchy with several officers and departments working under the overall direction of the cabinet secretary. Secondly, at the field level there are county directors of education in charge of counties. These officers are responsible for all educational matters within the county; these are normally the administrative (political) boundaries. There are several administrative (political) districts within one given county. These districts each have a District Education Officer who is responsible for all education matters and schools within the district. The study was conducted in Nandi North in Nandi County.This district has 84 secondary schools in various categories. For example there are schools categorized and “county ” which means they can admit students from the entire county at specified proportions from the district in which the school is situated and “other districts within the province. “District schools” on the other hand admit students only from the district in which the school is situated.Through stratified and simple random sampling techniques the study obtained 30 schools, 10 of them categorized as county and 20 district schools. Of these, were mixed boarding schools, girls boarding and boys boarding. Data were collected by use of questionnaires and interview schedules for head teachers, teachers and Parents’ Teachers Association (PTA) Board members. The researchers also spent long time in the schools making observations and attending many of the meetings by the boards, PTA and staff. During such meetings, the researchers analyzed the procedures used, and how decisions were arrived at. They also spent long hours talking to the subjects in informal lessons during which a lot of information was collected. Researchers also clarified items in the interview schedules and explored issues that kept coming up during informal sessions with the subjects.Descriptive techniques involving frequencies, percentages and means were used to analyze data. Prior to the study the researchers identified the most likely interest groups and attempted to identify informal groups that may not have been identified. The formal groups include the teachers, the Board of Governors (BOG), the Parents’ Teachers Association (PTA) the school sponsors, the Ministry of Education and the students, the neighbors, the community was also found to be an interest group with significant influence on matters affecting the school. On being asked to identify whether there were other interest group that researchers had not identified, five of the 27 (18.5%) of the heads mentioned “the local MP and or politicians. This was interpreted to mean the political establishment had influence. Unlike in research conducted elsewhere however, party affiliations did not feature. Seventy per cent (70%) of the schools responded that they had sponsors. These were identified to be the main stream churches. In this study 62% schools were catholic sponsored and 47% protestant.As far as “the community” as an interest group is concerned, it emerged that there are several divisions, especially along religious affiliates, 62% of the heads reported that during nominations into the boards there was a clear clash between the mainstream churches; that is catholic and protestant that dominated the research area. Class differences did not feature, except that 20% of the heads mentioned that businessmen attempt to influence the tendering procedure to favour them directly with promises of “kickbacks” and other favours. In order to identify the pertinent issues of concern to the various interest groups the head teacher and each of the respondents representing the interest groups were asked to mention the areas of concern. Head teachers were asked to mention the people involved in crucial areas of school management operations of budgeting, admissions, recruitment of teachers and non-teaching staff development of school plant, curriculum issues and discipline. In terms of frequency, curriculum matters (teaching and instruction contributed a major area of concern for teachers (51%), 14 5 of teachers are concerned with cocurricular activities, 11.5% are interested with discipline and guidance and counseling, while 3,7%are concerned with lack of teaching facilities and work load. Out of school, in terms of frequency, teachers were most concerned with remuneration 36%, curricular development 18.8%, and the role of the school sponsor in the management of the school 9.09%. The issue of the role of the sponsor, as a concern was captured also Kiboiy and Judah 71 severally when both teachers and head teachers expressed their distaste for the need of having school sponsors. One head teacher in expressing his dissatisfaction had this to say: ‘Initially sponsors would support schools by donating grants and other forms of support and that is when the use of the term sponsor had meaning. Currently, sponsors are pre-occupied with making unrealistic demands for our students to follow their religious beliefs in complete disregard for their religious diversity in our schools’. Boards of Governors (BOG) and Parents Teachers Associationwere found to be concernedwith development of school plant and facilities, improved academic performance of the students and their discipline. Board members generally, felt they had responsibility of representing the community’s feelings and demands especially as far as employment of teachers and nonteaching staff. One case witnessed by one of the researchers demonstrates how the school board can be pressured by the local community to press for its demands. A position for and English and literature teacher was advertised by the TSC in one of the sampled schools. In following TSC’s short listing criteria the principal, who was not a resident of the area included an applicant who happened not to be a local resident. During the interview by a select board, where the substantive chairman was absent the said applicant was recruited, leaving out two shortlisted candidates who were local residents. Two weeks after the exercise the substantive chair convened another panel of the board during which the appointment of the applicant was nullified. During this board meeting all the present members condemned the head teachers’ act of ‘using dubious means to employ an “outsider and leaving out deserving local residents”. The chairman in criticizing the head teacher’s action wondered how the earlier meeting was convened without his knowledge and confessed receiving pressure from the community. In an interesting turn of events, the local qualified applicant was recommended for appointment, and thereafter, the head teacher was transferred to another school as an assistant teacher. Head teachers reported also that parents often demanded high academic performance adequate facilities and high standards of discipline. The Ministry of Education also demanded results, discipline, strict observance of regulations especially in procurement, implementation of reforms and accountability. Findings also indicated that head teachers involved interest groups in the performance of most delegated responsibilities. For example, heads indicated that the DEO, area MP, BOG, sponsor and PTA were involved in budget preparation. BOG, sponsor, DEO, PTA were involved in admission that BOG, the area Member of Parliament, community sponsor and principal and principal were involved in the employment of both teaching and non-teaching staff. Development of school plant was mainly found to be the concern of the parents, PTA and BOG. Methods and Strategies used by Interest Groups Findings indicated that the most commonly used methods of pressing for and articulating their issues are the opportunities created during meetings. Staff meetings are used by teachers to air views or pertinent matters affecting them. Board and PTA members use board meetings and PTA meetings respectively. The sponsors as well use the board meetings since they are represented. Where sponsors have an education secretary, there were instances where policy decisions were communicated from the headquarters. At least this was reported by three head teachers. This however, did not often go down well with the heads that saw it as interfering with their professional autonomy. Ministerial directives through circulars to schools featured as a very effective means, used by the ministry to give policy decisions. The legal provisions also put ministry officers in very powerful positions of imposing crucial policy decisions upon heads of schools. Lobbying and canvassing was also witnessed where individuals attempted to influence decisions by soliciting support of the colleagues before or during meetings. While head teachers indicated that there were channels for students to air their views, there were at least two cases during the research that students marched in protest to the District Education Officers office to complain about several issues they thought were not being addressed. For example in one of the instances the students grievances included: - lack of teaching facilities, laxity among teaching staff (syllabus not being covered) and chronic absence from the school by the head teacher. Unlike in the earlier times however, student protests witnessed during the study were generally peaceful with little or no violent destruction of property. In many instances such protest marches take the school unawares because the students leave the school in the dead of the night in order to arrive at the education offices in the morning (many schools are located far from their offices). As for the teachers, as indicated earlier, their main avenue of influencing decisions was staff meetings and 60% of the teachers reported they were able to influence decision within the school through such meetings. However, 80% responded these major policy decisions were made outside the schools and they had no influence at all. These major decisions were imposed on them and in an interview with one of them, she asserted that “we are just on the receiving end and our feelings and attitudes as professionals do not really matter at all, we only have to implement policy decisions by people whose 72 J. Res. Peace Gend. Dev. professional competence we do not even know, we have no professional autonomy. In one encounter, a long serving chemistry teacher in one of the schools was so incensed when he learned that in a new prescribed syllabus certain topics that he had considered fundamental in the discipline had been removed. Expressing anger, the teacher said he would rather do something else than teach what he knows was not sufficient for his students Ina similar incident, several geography teachers expressed dissatisfaction with the introduction of certain topics that they felt were too complex for learners at form two. They however knew that they could do nothing about it. Although teachers were members of organizations such as the Kenya National Union of Teachers (KNUT) and Kenya Union of Post Primary Teachers (KUPPET) 70% of these members did not see their membership as enabling them to influence policy. Head teachers Techniques/Styles Most heads (80%) reported that education and explanation or guidance as the most effective way of handling demands from the various groups. This was stated both in writing and verbally to the researchers. Many head teachers say that they use meetings to give explanations to why demands could not be met. It was observed that this calls for strong communication skills and use of several communication channels. During discussions with the researchers, most heads (67%) acknowledged that persuasion is the only available powerful too especially in dealing with “informed parents, teachers, employees and students.” Other strategies most frequently used by heads in order of most frequently mentioned and observed include lobbying, negotiation, control of agenda and use of communicational co-option and use of bureaucratic resources including sanctions. Lobbying was mainly observed in staff and board meetings prior to the actual meetings. Heads would tactfully sell an idea they wanted adopted to a few teachers or board members who were likely to support them. During meetings, this idea would tactfully be brought up by a member from the floor and would gain support. Being the chair during staff meetings, the principals would give opportunity the teacher to sell the idea. This would easily get the support of other members. Controversial issues would on the other hand receive little attention; most often they were not likely to be in the main agenda and would only come at the end of the meeting as “any other business”. More often than not, these would end up being postponed to a later date. This also applied to the board meetings where the agenda was often set by the head teacher. Occasionally however this failed to work when a partisan group used radical methods to present their issues. In one of the schools when the non-teachingstaff was extremely dissatisfied with the manner in which the head teacher was handling their remuneration grievances, the board had no option but to discuss the matter as a priority when all the subordinate staff walked into the venue of the meeting. The head teacher had all along avoided putting the issues as an agenda item. When the staff walked in, the board chairman intervened and insisted that the issue be discussed as an agenda item urgently. Co-option was evident in several cases. In one of the schools, the head confided that he had appointed one of the language teachers who were always critical of his style whenever he had staff meetings. And the head put it aptly that “I would rather he pees from inside to the outside thanvice-versa”. He confessed that there were fewer troubles since his appointment. In dealing with what heads perceived as unworkable directives from the Ministry, the PTA and the boards were quite handy for the heads in varying the decisions. . A case in point is the issue of fees. In the recent past, the Ministry has been giving fees ceilings chargeable by various categories of schools (national, county and district) but through Board and PTA meetings ministry decisions were usually varied. Because parents actually finance all the capital and recurrent expenses, most heads would first meet PTA officials and discuss at length matters of finance. Details of expenses and revenue are analyzed and most often, the officials seeing the head teachers point would agree to some increments, often beyond the ministry’s recommendation. The next stage would be during the parents’ days where the head elaborately gives a record of the income and expenses for the past year, all the time demonstrating with detailed figures how the school cannot operate at the current or ministry guidelines. This always gets approval especially due to the complex nature of the detail and the fact that the day is always a busy one with most parents pre-occupied with many concerns such as academics, touring the school and even travelling back home which may be long distances. Once the parents approve the proposals, the Board will always not object. In this way, the head has effectively exonerated himself from blame and tactfully used the parents and boards to push for his agenda. As a result, many schools do not comply with ministerial directives as far as chargeable fees are concerned. Formal authority also emerged as an effective means of containingteachers. While many teachers may have views on many issues that are contrary to the heads, the knowledge that the head has formal authority by virtue of his office made them agree with the head teachers’ opinions. The head is the secretary to the TSC agent, the board, at the school and disciplinary action among staff is normally initiated by him as the CEO. In many cases however heads resorted to influencing the transfer of teachers if they perceived them to be opposed to their views. Kiboiy and Judah 73 DISCUSSION AND CONCLUSION group seems to be largely silent under the firm grip of the head teacher. Political Scenario at the School Level Findings indicated that indeed with the decentralization policy, schools have become centres of increased political activity. The study confirms findings of earlier research which led to the perception of organizations as politically negotiated orders. There are several formal and informal interest groups. Major decisions at the school affect the community to a large extent and therefore this attracts a lot of interest from all sectors of the community, parents, teachers, students, politicians, businessmen, the church and sponsors. The various numerous players have radically differing attitudes, values and viewpoints that are often quite irreconcilable. Parents, for example want the schools that they perceive belong to them admit students irrespective of the grades attained at primary level and at the same time would like the head teacher to post excellent result. Sponsors of schools would like all students to practice the faith of sponsoring church while at the same time accept the admission of students to different faiths. Parents want schools to provide adequate facilities but maintain minimum fees charged. Local businessmen see it as a right to be awarded tenders to supply goods and services at favorable prices yet the government through the ministry demand strict observance of their procurement procedures through open tendering. Here the rule of at least three quotations for the tendering to be considered competitive was found to be difficult to implement. This is because of several reasons. First, it was always difficult to obtain three quotations. Secondly the open tender system proved to be expensive because the businessmen always quote prices that are higher than the market price and thirdly heads found it better for some parents unable to raise fees to pay through the supply of goods especially foodstuff. On the whole it emerged that in most schools the local community had a strong hold or influence most decisions of the schools. And this is especially so where there is relative homogeneity in the population in terms of religious affiliation. Where most of the inhabitants ascribe to one faith e.g. protestant or catholic, then other factors such as class did not seem to emerge. What this meant was that most board members most likely have similar attitudes and views, which would also capture the local community’s values and therefore their influence would be strong. Visible conflict would however be witnessed in areas where there was absence of a dominant group for example the existence of several denominations with almost equal influence strength. Future research however needs to explore more on this. Teacher influence seems to be confined to insignificant policy decisions at the school level and only on curricular and instruction as well as co-curricular activities. This Strategies and Styles of the Head teacher By and large this study corroborates findings in other studies where it emerged that the heads werequite powerful and can manage to impose most of their decisions on the teachers’ board, members and the other interest groups by employing several strategies and techniques in a tactful manner. Although many heads view themselves as democratic, their techniques were more of tact in manipulating the “democratic process”. This was often done through lobbying, negotiation, cooption, compromise, agenda control and communication. Use of bureaucratic resources such as sanctions was also found to be handy. Effective use of communication is also important just as the bolder and firm personality of the head who often said they had to be abrasive with especially sponsors making unrealistic demands or dictate terms with compromise. Heads who are unable to read carefully the significant interest views, attitudes and positions of influence often lost their positions. Heads who were found to have retained their positions for a relatively long time seemed to have mastered these techniques. Future research needs to focus on urban centres. CONCLUSION AND RECOMMENDATIONS From the findings, it was concluded that schools are political entities where stakeholders use various methods to articulate their interests. It was also concluded that several methods such as lobbying, negotiation, co-option, compromise, and agenda control and communicationare were used by school heads in the management of stakeholders and their interests. It was recommended that more research needs to focus on particular issues and how interest groups attempt to influence them in their favour. REFERENCES Baldridge JV (1971). Power and Conflict in the University. Toronto: John Wisley and sons. Baldridge JV, Deal TE (Editors) (1975). 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