HARTNELL COMMUNITY COLLEGE DISTRICT
Board of Trustees – Regular Meeting Agenda
May 3, 2011
TIME/PLACE
411 Central Avenue, Salinas
CALL Building, Room 208
5:00 p.m. – OPEN SESSION
CLOSED SESSION TO FOLLOW
Board of Trustees
Erica Padilla-Chavez, President
Kevin Healy, Vice President
Candi DePauw, Patricia Donohue, Bill Freeman,
Elia Gonzalez-Castro, Ray Montemayor
Shaundra Taylor, Student Trustee
Dr. Phoebe Helm, Superintendent/President, Secretary to the Board
The Board of Trustees welcomes you to its meetings. The agenda and supporting documents are on the college’s
website at www.hartnell.edu/board. Contracts requiring approval of the Board on this agenda are available to
view in the President’s Office. Typically, the agenda consists of the following:
A. CONSENT AGENDA: These matters include routine administrative and financial actions and normally
approved by a single majority vote.
B. REGULAR AGENDA: Action Items: These items include significant administrative and financial actions
classified by departmental areas and approved by majority vote for each item.
Information Items: These items include presentations to the Board and items for discussion prior to Board
action, normally taken at the next meeting.
C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957 and/or
54957.6, the Board of Trustees may meet in Closed Session to consider legal, personnel, labor, and/or
contract matters.
INDIVIDUALS DESIRING TO ADDRESS THE BOARD: Any member of the audience desiring to address the
Board should complete and submit to the Superintendent prior to the meeting, if possible, a Speaker Request
Form, available at the door. When the item PUBLIC COMMENTS is taken, the Board President will recognize
those who have filled out a Speaker Request Form in the order in which they are received. The Board President
may limit the time of presentation to three minutes per speaker, and a maximum of fifteen minutes. Following
public comment, the Board President will limit discussion to the Board only.
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all students shall
have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive
to the learning needs of our community and dedicated to a diverse educational and cultural campus environment
that prepares our students for productive participation in a changing world.
ACCOMMODATIONS: Individuals requiring disability-related accommodations or modifications in order to
participate in the meeting, including auxiliary aids and services, should contact the Superintendent/President in
accordance with the Americans with Disabilities Act at (831) 755-6900.
HCCD –REGULAR MEETING OF THE BOARD – MAY 3, 2011
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I. OPEN SESSION, CALL TO ORDER – 5:00 P.M.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. PUBLIC COMMENT
Fifteen minutes (three-minute maximum per person) set aside to receive public comments on
closed session and public session, or items not on the public session agenda, but within the
jurisdiction of the Board.
II.
CONSENT AGENDA
A. MINUTES
Adopt minutes of Regular Meeting of April 5, 2011.
B. DISBURSEMENTS
Ratify disbursements from any or all of the following funds: general; debt service; bookstore;
child development; capital outlay projects; scheduled maintenance; property acquisition; bond
projects; cafeteria; self-insurance; retirees health benefits; associated student body; scholarship,
loan, and trust; and intercollegiate athletics.
C. CURRICULUM COMMITTEE
Ratify Curriculum Committee actions.
D. DESTRUCT CLASS III RECORDS
Approve to destruct Class III records, in accordance with Title 5, Article 3, Section 59027. These
Class III records must be retained for a period of three years and it is normal business practice to
destruct them at the end of that period. The cost to destruct these records will not exceed $2,600.
E. APPROVE CONTRACT WITH M. J. JOHNSON, GRANT WRITER
Approve to enter into a contract with M. J. Johnson for grant writing. The term of the agreement
is for two years, beginning July 1, 2011 to June 30, 2013 at $52,000 per year.
F. EXTEND AGREEMENT WITH KEENAN AND ASSOCIATES
Approve to extend the agreement with Keenan and Associates for the administration of Workers’
Compensation run-off claims. The extension is for one year, beginning July 1, 2011 through June
30, 2012. The administrative cost for this service is $8,500 (a decrease of $2,750) and paid from
the Self-Insurance Fund.
G. AMEND LEASE AGREEMENT WITH REGENTS OF THE UNIVERSITY OF CALIFORNIA
COOPERATIVE EXTENSION, MONTEREY COUNTY
Approve to amend the lease agreement between Hartnell Community College District and Regent
of the University of California Cooperative Extension, Monterey County from a one-year term to
five years beginning April 1, 2011 through March 31, 2016, with a three (3) month written
termination clause by either party.
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H. QUARTERLY FINANCIAL STATUS REPORT
Review and accept the Quarterly Financial Status Report (CCFS-311Q) for the quarter
ended March 31, 2011.
I.
GRANT APPLICATION TO THE U.S. DEPARTMENT OF LABOR – ADVANCED
AGRICULTURE AND APPLIED COMPUTER TECHNOLOGIES TRAINING
Ratify the grant application to the U. S. Department of Labor for an Advanced Agriculture and
Applied Computer Technologies Training Program and, if awarded, accept funds, and authorize
the administration to enter into agreements to implement the grant and complete the work. The
amount of the grant is $3.8 million over three years. This program would deliver job training in
high growth occupations to eligible Trade Adjustment Assistance workers and others.
J.
GRANT APPLICATION TO THE OFFICE OF STATEWIDE HEALTH PLANNING AND
DEVELOPMENT
Ratify the grant application to the Office of Statewide Health Planning and Development, Song
Brown Health Care Workforce Training Program, and if awarded, accept funds and authorize the
administration to enter into agreements need to accomplish the work. The grant will enable the
Nursing Program to develop and implement a Nursing Residency Program. The term of the grant
is July 1, 2011 through June 30, 2013 and is $50,000.
K. EQUIVALENCY PROCESS
Approve the Equivalency Process for determining faculty qualifications.
L. DISTINGUISHED ALUMNUS 2011
Approve the 2011 Distinguished Alumnus.
M. PERSONNEL ACTIONS
Approve and/or ratify Personnel Actions (included in packet).
III. ACTION ITEMS
A. BUDGET REVISIONS
Approve the budget revisions numbered 9173 to 9227.
Action
Action/Roll-call
B. RESOLUTION 11:2, CALLING THE NOVEMBER 8, 2011 ELECTION
Adopt Resolution 11:2, Calling the November 8, 2011 for Trustee Areas 1, 2, 3, and 4.
Action/Roll-call
C. RESOLUTION 11:3, DESIGNATION OF MAY 2011 AS FOSTER CARE MONTH
Adopt Resolution 11:3, Designation of May 2011 as Foster Care Month.
Action/Roll-call-
D. RESOLUTION 11:4, CONFERRING HONORARY ASSOCIATE DEGREE
Adopt Resolution 11:4, Conferring Honorary Associate Degree in compliance with Assembly Bill
37.
Action
E. REDISTRICTING TRUSTEE AREAS
Adopt Guiding Principles and authorize the administration to move the process forward as
required to meet the March 2012 deadline.
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IV. INFORMATION ITEMS
A. UPDATE ON CURRENT CONSTRUCTION PROJECTS
Receive the written report on current construction projects.
Joseph Reyes, Director, Maintenance
B. FINANCIAL STATEMENTS
Receive and accept the financial statements for month ending March 31, 2011.
C. INFORMATION ON STUDENT ELECTIONS
Receive information on the Student Elections.
D. COMMUNICATION TO MONTEREY PENINSULA COLLEGE BOARD OF TRUSTEES
Receive information on the communication to Monterey Peninsula College Board of Trustees
from Trustees Freeman and Montemayor.
E. REPORTS FROM SENATES
Receive oral reports from College Senates on matters of interest to the college.
1. J. D. Powers, Student Senate
2. Nancy Schur, Academic Senate
3. Langston Johnson, Classified Senate
F. REPORT FROM SUPERINTENDENT/PRESIDENT
1. Response to Trustees questions from April Meeting
2. Appeal – court decision
F. REPORTS FROM BOARD OF TRUSTEES
V.
CLOSED SESSION
Items discussed in Closed Session will include, legal, personnel, labor, and/or contract matters
authorized for Closed Session per Government Code Sections, 3549.1, 54956.9, 54957, and/or
54957.6.
1. Significant exposure to litigation pursuant to Section 54956.9(b): One Government Tort Claim
VI.
RECONVENE PUBLIC SESSION
A. REPORT OUT FROM CLOSED SESSION, IF ANY
B. ANNOUNCEMENT OF NEXT MEETINGS
1. Board Retreat – May 17, 5 p.m., 411 Central Avenue, Salinas, LIB-113, Distance Learning Room
2. Regular Meeting – June 7, 5 p.m., 411 Central Avenue, Salinas, CALL Room 208
VII.
ADJOURNMENT
Adjourn the meeting.
HCCD –REGULAR MEETING OF THE BOARD – MAY 3, 2011
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CONSENT
AGENDA ITEM FOR BOARD MEETING OF:
May 3, 2011
Number
Title
Minutes of Regular Meeting and Study
Session
II. A.
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe Helm
Consent
Recommendation
It is recommended that the Board of Trustees reviews, revises as appropriate, and adopts the
minutes of regular meeting of April 5, 2011.
Summary
Minutes of the Board of Trustees for are submitted for review and approval as follows:
Regular Meeting of April 5, 2011.
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
CALL 208, Training Room
411 Central Avenue
Salinas, California
Teleconference Location (Trustee Healy)
Hilton Garden Inn
2000 Solar Drive, Oxnard, CA 93036
April 5, 2011
OPEN SESSION
Meeting called to order at 5:05 p.m. by Trustee Padilla-Chavez.
PLEDGE OF
ALLEGIANCE
Trustee Taylor led the Pledge of Allegiance.
ROLL CALL
Erica Padilla Chavez, President
Kevin Healy, Vice President (via teleconference)
Candi DePauw
Patricia Donohue
Bill Freeman (arrived at 5:15 p.m.)
Elia Gonzalez-Castro
Ray Montemayor
Shaundra Taylor, Student Trustee – (advisory vote per Board Policy 1030)
Phoebe K. Helm, Board Secretary
PUBLIC
COMMENTS
Ken Dursa, community member, stated he believes there is a lack of communication
among the administration, students, and the Board.
James Morgan, Marco Hernandez, Galvino Rios, Fabian Bacerra, Tom Alejo, and
Millicent Madrigal, Counselor, addressed the Auto Collision program review and urged
the completion of that review.
CONSENT
AGENDA
On a motion by Trustee Healy, seconded by Trustee DePauw by vote of 7-0, and by
advisory vote of Aye (Taylor), the Board moved to approve consent agenda items A, B,
C, D, E, G, H, I, and J.
Item F was pulled for discussion and separate vote by Trustee Healy.
Items A, B, C, D, G and H were pulled for further discussion, comment, or clarification,
to which Dr. Helm or staff responded.
A. MINUTES
Adopted the minutes of the Regular Meeting of March 1, 2011 and Board’s Study
Session of March 15, 2011 as presented.
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B. DISBURSEMENTS
Approved disbursements from any or all of the following funds: general; debt service;
bookstore; child development; capital outlay projects; scheduled maintenance; property
acquisition; bond projects; cafeteria; self-insurance; retirees health benefits; associated
student body; scholarship, loan, and trust; and intercollegiate athletics.
Trustee Freeman asked about disbursements to the same vendor and Dr. Helm explained
that disbursements are two over six months because the payment cycles crossed each
other by a few days.
C. CURRICULUM
COMMITTEE
Ratified the Curriculum Committee actions.
Trustee Gonzalez-Castro pointed out that the actions of the Curriculum Committee do
not include any of the auto collision courses.
D. UNIVERSAL
PROTECTION
SERVICES –
AMENDED
CONTRACT
Ratified to amend the agreement between Hartnell Community College District and
Universal Protection Services to increase the scope of services to the King City
Education Center. The cost for these services is approximately $4,000.
Trustee Healy asked if the King City Education Center should have been included in the
initial agreement and Dr. Helm explained that the services should have been included in a
previous amendment and the cost for these services fall within the not-to exceed amount
previously approved by the Board.
Trustee Freeman asked about existing services at the Center and Dr. Helm responded that
officers are scheduled 16 hours/week (evenings/Saturdays).
E. GRADIMAGES AGREEMENT
Approved an agreement with GradImages, a professional event photographer, to
photograph 2011 graduates on June 2, 2011. GradImages agrees to donate 15% of the
gross proceeds from photo and product sales to the college for the Associated Students of
Hartnell College to support their clubs and activities.
F. BELLI
On a motion by Trustee Donohue, seconded by Trustee DePauw, by vote of 7-0 and by
advisory vote of Aye (Taylor), the Board moved to approve a professional services
agreement with Belli Architectural Group for the design of the PE Field House on the
main campus. The budget fore this agreement is $140,000 and paid from Measure H
funds.
ARCHITECTURAL
GROUP
Trustee Healy asked who the user group is and what criteria were used to select the firm.
Joseph Reyes, Director of Facilities, responded that the user group includes coaches and
the criteria is based on many factors including previous or similar job experience,
presentation, interviews, and then, cost.
G. BORONDA
STUDY GROUP
SUMMER 2011
Approved the out-of-country travel for Jennifer Pagliano, instructor, 2011 Boronda Study
Group from June 4 through June 19, 2011. This year’s program includes a two-week
study tour of London, England. All costs are paid by the Boronda Scholarship
Endowment through the Hartnell College Foundation.
Trustee DePauw asked about the college’s liability and Dr. Helm responded that this
travel is covered under the college’s insurance and it is for this reason, the item is before
the Board.
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H. BOND
Appointed Michael T. Payne to the Independent Citizens’ Bond Oversight Committee
OVERSIGHT
effective April 6, 2011. The term of the appointment is for two-years. Trustees Healy and
COMMITTEE
DePauw welcomed Mr. Payne and stated that he will be a great addition.
APPOINTMENT
I. PARKING
VIOLATION
FINE
Approved a $6 increase in fines for parking violations, effective May 1, 2011, in
J. PERSONNEL
ACTIONS
Approved and/or ratified Personnel Actions. (Appendix A)
order to sustain revenues from parking violations.
ACTION ITEMS
BUDGET
REVISIONS
On a motion by Trustee Gonzalez-Castro, seconded by Trustee Donohue, by roll-call vote
of 7-0, and by advisory vote of Aye (Taylor), the Board moved to approve budget
revisions numbered 9138 to 9170.
BOARD POLICY –
FINAL READING
CONSTRUCTION
CHANGE ORDERS
On a motion by Trustee Gonzalez-Castro, seconded by Trustee Donohue, by roll-call vote
of 7-0, and by advisory vote of Aye (Taylor), the Board moved to approve the
Construction Change Order board policy.
There was some discussion on the ratification of change orders and Trustee PadillaChavez explained that the policy states that all change orders will be ratified. In addition,
Dr. Helm reminded the Board that the change order procedure includes the requirement
for ratification of change orders. This administrative procedure was reviewed by the
Board as an information item at their March meeting. Trustee Donohue called for the
question and the Board voted.
CCCT ANNUAL
ELECTIONS
On a motion by Trustee Gonzalez-Castro, seconded by Trustee Healy, by vote of 7-0, and
by advisory vote of Aye (Taylor), the Board moved to vote for Tina Parks (LA); Jim
Moreno (Coast); Stephen Castellanos, (San Joaquin Delta); Laura Casas-Frier
(Foothill/DeAnza); Nancy Chadwick (Palomar); Mary Figueroa (Riverside); Paul Gomez
(Chaffey) and Pauline Larwood (Kern) to serve on the CCCT 2011 Board.
CALIFORNIA
DREAM ACT
On a motion by Trustee Gonzalez-Castro, seconded by Trustee Freeman, by vote of 5-2
(Abstained: Healy and DePauw) and by advisory vote of Aye (Taylor), the Board moved
to direct the Superintendent/President to send a letter in support of California Dream Act
of 2011.
After a lengthy discussion of questions and clarifications, Trustee Montemayor called for
the question and the Board voted.
REDISTRICTING
TRUSTEE AREAS
Shelley Lapkoff, Demographer, gave an introduction to the Census 2010 Redistricting
Process (Appendix B). Ms. Lapkoff stated that districts that elect by subareas must check
compliance after each census and that Education Code requires trustee areas be made
equal in population after each US Census. Further, Ms. Lapkoff addressed the general
considerations and required redistricting criteria, including those required from Education
Code and those approved by the courts. 2010 Census data show that, when compared to
the 2000 Census, Hartnell trustee areas exceed the 10% deviation which will require
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – APRIL 5, 2011
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redistricting and the Board will need to determine how they will proceed with the process.
Dr. Helm reviewed the steps that are needed to move the process forward: 1) appoint a
redistricting coordinator; 2) establish guiding principles; 3) determine the committee
structure; 4) establish criteria for selection, including geographic spread within the trustee
area to obtain breath of representation; 5) advertise and solicit nominations for citizens to
serve; 5) set meeting dates and appoint a facilitator for the meetings, a parliamentarian,
and a recorder.
The Board discussed at length how they should move forward and decided to appoint a
subcommittee (Freeman, Gonzalez-Castro, and Healy) to work with Dr. Helm to develop
the guiding principles and bring forward recommendations on how to move forward.
MONTEREY
COUNTY
TREASURERS
REPORT
The Board reviewed and accepted the County of Monterey Treasurer’s Report of
Investments for the Quarter Ending December 31, 2010.
CONSTRUCTION
PROJECTS –
UPDATE
The Board received an updated, written report on the current construction projects. The
report is on Page 124 of the April 5, 2011 Meeting Agenda Packet housed at:
http://www.hartnell.edu/board/packets/April_2011_Regular_Meeting_Packet.pdf
Trustee Healy asked about the DSA approval for the CAB Chiller Project and Mr. Reyes
responded that the approval has been slow and typically takes four to six months. In
addition, Trustee DePauw asked if the sidewalk project is underway and Mr. Reyes
responded there was a slight delay due to the rain, but that the project has begun.
FINANCIAL
STATEMENTS
The Board received the financial statements for the period ending February 28, 2011.
UNDUPLICATED
SUDENT HEAD
COUNT
Dr. Helm distributed updated numbers (unaudited) on the unduplicated student head count
for Spring 2011 stating that these numbers identify the number of students attending
different sites. Trustee Padilla-Chavez stated that these data tell her that public
transportation between the Main and Alisal Campuses needs to be considered.
SENATE REPORT
Student Senate
J.D. House, Communications/Public Relations, reported that the Senate continues to
fundraise for Mayagi University (see the Hartnell College web site) and he reported and
that the Senate is holding their elections tomorrow.
Academic Senate
PRESIDENT’S
REPORT
Nancy Schur, President, read aloud the Resolution, Use of Paraprofessionals, which was
adopted by the Academic Senate. Ms. Schur clarified that this is not being done at
Hartnell, but is a trend opposed by the counselors and Academic Senate.
Dr. Helm distributed a technical budget development calendar and she complimented Kent
Stephens and his staff for their work on this calendar. She reported that the media has
asked her about Hartnell’s budget, specifically why there were no layoffs in the March
Agenda, and she pointed out numerous ways in which the Board and staff addressed
budget gaps over the past four years. She commended the Board and staff for all of their
conservative efforts and stated that everyone should be proud of what has been
accomplished. In closing, she commended Kent Stephens for his outstanding work in
projecting the budget and for staying informed about what is happening around the State.
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BOARD REPORTS
Trustee Taylor reported on the recent C.A.S.T. Conference she attended where she and
other student trustees discussed issues around their campuses; that she is participating in
and distributed information on Hands Across California and that the Student Senate voted
to participate. Hands Across California is a unified statewide effort to raise funds to move
the community college system toward a $100 million scholarship endowment. Dr. Helm
pointed out that the State assigned each college an amount as a goal and that Hartnell is
close to reaching its goal.
Trustee Montemayor requested a written response to two matters: 1) the VP of Student
Affairs vacancy and, 2) the concerns students raised tonight about certificates in Auto
Collision. In addition, he reported that the Sunrise House’s financial report shows a
reserve of $200,000; that they won $10,000 at the AT&T Pebble Beach Program for a
Hole in One, and Jim Rear (Executive Director) identified 10 students from each school to
participate in a fieldtrip to the San Francisco Exploratorium. This trip was donated by an
anonymous community member and the Rotary, and Trustee Montemayor reported that
many exciting things are happening, including efforts with the Boys and Girls Club.
Trustee Gonzalez-Castro said she is concerned to hear student comments regarding
certificates in the Auto Collision Program and asked for an update; that she is excited
about the upcoming CCLC Annual Trustee Conference in Monterey and encouraged
everyone to attend because it is important. She recalled a conference where she learned
about the K-16 Bridge Program and is pleased that Hartnell College is now part of this
program. Also, she expressed that she believes it’s important to be members of
associations because it allows Hartnell to showcase the wonderful work that is being done.
She believes that the work she does and the work of the Board, as a unit, and is important
to her and to the college. She reported on the upcoming musical performance, Let The
Eagles Fly: The Story of Cesar Chavez.
Trustee Freeman asked what is being done to improve services to our students and asked
why Hartnell students could not attend the march in Sacramento because MPC students
did. Also, he stated he is opposed to having paraprofessionals work as counselors – that
our students deserve better including student in the Auto Collision Program.
Board President, Erica Padilla Chavez reported that the Women’s Education Leadership
Institute received a $50,000 contribution from Bruce Taylor. These monies will assist in
providing scholarships to women. In addition, she commended Carla Johnson who
helped organize Farm Workers Awareness Day –it was an informative event. In closing,
she acknowledged Lucy Serrano and others for working with the staff of Assembly
member Alejo on the community forum, Knock Out the Drop Out. Unfortunately, this
event was postponed.
DISCLOSURE OF Trustee Padilla-Chavez disclosed items for Closed Session as authorized per Government
CLOSED SESSION Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6:
ITEMS
1. Significant exposure to litigation pursuant to Section 54956.9(b): One Government
Tort Claim
2. Potential litigation for tax recovery
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MOVED TO
The Board of Trustees and Dr. Phoebe K. Helm, Superintendent/President, moved to
CLOSED SESSION Closed Session at 7:23 p.m. to consider legal, personnel, labor and/or contract matters
authorized for Closed Session per Government Code Sections 3549.1, 54956.9, 54957,
and/or 54957.6.
Alison Neufeld, legal counsel, Vice President, Kent Stephens and, Terri Pyer, Associate
Vice President, Human Resources, joined the Board during a portion of Closed Session.
RECONVENED
Trustee Padilla-Chavez reconvened the public session at 8:01 p.m. and reported out that it
CLOSED SESSION was motioned and unanimously carried that the Board move to reject Claim #447696.
AND
REPORT OUT
FROM CLOSED
SESSION
ADJOURNMENT
On a motion by Trustee Montemayor, seconded by Trustee DePauw, and unanimously
carried, the Board moved to adjourn the meeting at 8:03 p.m.
Erica Padilla-Chavez
Board of Trustees President
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – APRIL 5, 2011
Phoebe K. Helm
Board Secretary
Page 6 of 9
APPENDIX A
THE FOLLOWING PERSONNEL ACTIONS WERE APPROVED AND/OR RATIFIED AT THE
REGULAR MEETING OF THE HARTNELL COLLEGE BOARD OF TRUSTEES OF
APRIL 5, 2011:
Detail
I. Retirements, resignations, releases, and leave requests
A. Ratify retirement of regular personnel:
1.
Erlinda Gutierrez – Instructional Operations Technician – Student Affairs and
Athletics (CC#17), effective March 31, 2011.
II. Appointments
A. Ratify appointment to regular classified position:
1. Raymond Porrez, full time, 40 hours per week, 12 months per year, Utility
Custodian (CL#15), Maintenance Department, Range 15, Step B, effective March
1, 2011.
C. Ratify appointment of management position:
1. Vearl Gish, Interim Associate Dean of Academic Affairs (A#57), Range V, Step E,
effective March 4, 2011 through June 30, 2011.
B. Ratify appointment of part-time instructors for spring semester, 2011:
1. Mathew Love, Chemistry
2. Robert Unzueta, Community Survey Results/ACE
3. William Wolak, Theater Arts
C. Ratify appointment of Professional Experts:
Lab instruction assistants for the EMT and HES classes, during current academic
semesters:
1. Derek Bonsper, $30/hr (16 hrs/week), Instructional Aide for EMT courses,
February 19, 2011 – January 24, 2013.
2. Lucas Kokot, $30/hr (16 hrs/week), Instructional Aide for EMT courses, February
19, 2011 – January 24, 2013.
3. Byron Merritt, $30/hr (16 hrs/week), Instructional Aide for EMT courses, February
19, 2011 – January 24, 2013.
4. Amber Roach, $30/hr (16 hrs/week), Instructional Aide for EMT and HES courses,
February 19, 2011 – January 24, 2013.
Hartnell’s theater arts program/The Western Stage (TWS) provides students the opportunity to
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – APRIL 5, 2011
Page 7 of 9
learn their craft within a professional context. Assignment is for all 2011 subscription season,
which runs January 24 – December 17, 2011:
5. Isela Villanueva, $3,600 total, box office services, January 31 – April 30, 2011.
Administration of Justice 102 PC 832 Arrest and Firearms is designed to satisfy the
curriculum standards of the Commission on Peace Officer Standards and Training (POST) as
required by Penal Code 832 for spring semester, January 24 - June 2, 2011:
6. Ernesto Castro, $47.86/hr (4 hrs/week), firearms specialist.
Data entry for Student Affairs. This work will be transitioned to the point of student contract.
7. Torin Pyer-Pereira, $13.92/hr (20 hrs/week), data technician, February 1 – August
1, 2011.
The Foster Kinship Care Education Program (FKCE) provides advanced training for current
and prospective foster, relative, and non-related extended family member caregivers, adoptive
parents, and local agency employees; and support for foster home recruitment activities. This
grant funded program is a joint effort of the California Community College Chancellor’s
Office and the Department of Social and Employment Services (DSES). Assignments include
orientation leaders, trainers, childcare and activity providers, and program coordination:
8.
Jonathan Colon, $13.50/hr (as needed), ILP-YESS Mentor, February 1, 2011 –
June 10, 2012.
9. Michael Cunnane, $1,500 total, ILP workshop, February 1 – March 1, 2011.
10. L’Shanna Klein, $30.50/hr (as needed), Parent Enrichment/Education
Coordinator,
February 15 – June 30, 2011.
The Central California New Media Center grant will establish a regional center at Hartnell that
will be a leader in digital media for colleges, universities, high schools, and businesses and will
create, design, and implement workforce training programs in New Media (grant funded):
11. Rogelio Novales, $5,600 per month, director, March 15 – June 30, 2011.
D. Ratify appointment of substitute positions:
1. Stephanie Blancas, $13.59/hr (20 hrs/week), Clerical Assistant, March 8 – April
30, 2011.
E. Ratify volunteer:
1. Joan Spannagel, Academic Learning Skills Center, February 14 – June 2, 2011.
F. Ratify appointment of Student Workers for spring semester 2011:
1.
Vaughn Aldape-Soratos, Student Affairs, Student Worker III
2.
Tian Ning Bao, Cafeteria, Student Worker I
3.
Michelle Crocker, East Salinas GEARUp, Student Worker III
4.
Cristina Dominguez, King City Education Center, Student Worker I
5.
Joanna Flores, MESA, Student Worker III
6.
Timothy Fuller, Math and Science, Student Worker IV
7.
Timothy Fuller, Tutorial Center, Student Worker II
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8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
Claudia Garcia, MESA, Student Worker IV
Sergio Jimenez, Art Department, Student Worker I
Zachary Johnson, Information Systems, Student Worker III
Adriana Landeros, Math and Science, Student Worker IV
Salvadora Lopez, Child Development Center, Student Worker III
Christina Marquez, Student Affairs, Student Worker III
Marquie Mosley, Art, Student Worker I
Mezairah Niduaza, Tutorial Center, Student Worker II
Leticia Ortega, HEP, Student Worker I
Leo Osornio, MESA, Student Worker IV
Robert Oxford, Tutorial Center, Student Worker IV
Estefania Palacios, Math and Science, Student Worker III
Rohit Patel, East Salinas GEARUp, Student Worker III
Rohit Patel, Tutorial Center, Student Worker II
Richard Rodwell, Physical Education, Student Worker III
Hannah Rose, Math and Science, Student Worker IV
Alexander Sigala, Math and Science, Student Worker IV
Gregorio Tabera, Child Development Center, Student Worker I
Samantha Villafuerte, Tutorial Center, Student Worker II
Philip Yee, MESA, Student Worker IV
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – APRIL 5, 2011
Page 9 of 9
APPENDIX B
Introduction to the Census
2010 Redistricting Process
Hartnell Community College District
Shelley Lapkoff, Ph.D.
Jeanne Gobalet, Ph.D.
Lapkoff & Gobalet
Demographic Research, Inc.
www.demographers.com
April 5, 2011
Why Redistrict?
9 All jurisdictions that elect
representatives by subarea must check
compliance with “one person, one vote”
requirement after each Census
9 California Education Code requirement
that trustee areas be made equal in
population after each U.S. Census
General Considerations
9 Must use Census 2010 data
9 The federal Voting Rights Act applies
9 The process of redistricting is
important, especially since preclearance
is required. A redistricting advisory
committee would provide opportunities
for public input.
Redistricting Criteria
Required redistricting criteria:
1. Substantial population equality.
2. Total deviation up to 10% is presumptively
constitutional. However,10% is not a “safe
harbor” – deviation must be justified by
“legitimate considerations incident to the
effectuation of a rational state policy.”
3. Compliance with Section 2 of the federal Voting
Rights Act. Changes must not be retrogressive.
4. Must finish redistricting by March 1, 2012
(Education Code)
5. Preclearance required (Section 5 of the federal
Voting Rights Act)
Redistricting Criteria (continued)
Traditional redistricting criteria (from the
California Education Code):
4. Topography
5. Geography
6. Cohesiveness, contiguity, integrity, &
compactness of territory
7. Community of interests of the [trustee areas].
Redistricting Criteria (continued)
Additional factors approved by courts
include:
8. Respecting the boundaries of political
subdivisions (e.g., school attendance areas, city
boundaries, precinct boundaries, etc.).
9. Use of whole Census geography (e.g., Census
blocks).
10. Avoiding head-to-head contests between
incumbents.
11. Anticipating future population shifts.
12. Districts may establish other criteria to
address unique local concerns.
Redistricting Criteria (continued)
Forbidden Considerations:
13. May not use race as “predominant” factor,
unless there is a “compelling state interest.”
Possible types
of communities
of interest
(secondary
school districts
and cities),
along with
current trustee
areas:
We checked Census 2010 data for the current
Hartnell trustee areas, and found that the plan
deviation exceeds 10%. Redistricting is
required.
The Redistricting Process (continued)
1. Board authorizes formation of a citizens
redistricting advisory committee, which
may consist of individuals broadly
representative of the community (both
geographically and in terms of various
communities of interest):
a. Two members appointed by each current
Trustee.
b. Additional members representing various
community groups (suggestions follow).
The Redistricting Process (continued)
b. Groups that might be asked to provide a
representative include:
• LULAC
• NAACP
• Filipino American Association
• League of Women Voters
The Redistricting Process (continued)
2. Committee will:
ƒ
Discuss redistricting criteria, including
• Types of communities of interest to consider
(K-12 districts, city limits …)
ƒ
React to plans prepared by demographers and
suggest plans,
ƒ
Meet in various communities throughout the
college district to receive public input about
proposed plans,
ƒ
Decide which plan(s) to recommend to the
Board.
The Redistricting Process (continued)
3. New plan is adopted by the Board before
March 1, 2012.
4. Preclearance submission is made to U.S.
Department of Justice
5. If precleared, new plan goes into effect in
time for the next candidate declaration
deadline (July 2013).
Questions?
Hartnell CCD Census 2010
Trustee Area Redistricting
Shelley Lapkoff, Ph.D.
Jeanne Gobalet, Ph.D.
Lapkoff & Gobalet
Demographic Research, Inc.
April 5, 2011
AGENDA ITEM FOR BOARD MEETING OF:
May 3, 2011
Title
Ratify Disbursements of District Funds
Number
Area
Office of Support Operations
Prepared by: Kent Stephens
Status
Consent
II. B.
Recommendation
It is recommended that the Board of Trustees ratifies disbursements from District accounts.
Summary
The attached lists of disbursements from District accounts are presented for ratification.
COUNTY WARRANTS
Any or all of the following funds:
General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled
Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria;
Self-Insurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan,
and Trust; and Intercollegiate Athletics
NO OF
DATE
WARRANT NUMBER
WARRANTS
AMOUNT
03/10/11
12845590
12845741
152
777,628.42
03/17/11
12847691
12847813
123
1,093,167.94
03/23/11
12849351
12849479
129
361,462.63
03/28/11
12850073
12850374
302
48,223.39
Subtotal
$ 2,280,482.38
Note: Legal fees in above summary total $1,712.00
CHECKING ACCOUNTS
General Fund Revolving
DATE
March, 2011
WARRANT NUMBER
10294
10305
NO OF
WARRANTS
12
AMOUNT
46,896.31
Subtotal
$
Total
$ 2,327,378.69
Budget Implication
None
46,896.31
AGENDA ITEM FOR BOARD MEETING OF:
May 3, 2011
Title
Ratify Curriculum Committee Actions
Number
Area
Office of Academic Affairs
Prepared by: Suzanne Flannigan
Status
II. C.
Consent
Recommendation
It is recommended that the Board of Trustees ratifies the recommendations from the Curriculum
Committee from the April 7, 2011 meeting.
Summary
The following actions were reviewed by faculty in the disciplines and approved by the Curriculum
Committee which is a standing committee of the Academic Senate:
NEW COURSES—19 Courses
BUS 100, Introduction to Basic Computer Applications – 2 units
HES 120, CPR for Health Care Providers – 0.5 unit
Nursing faculty reconfigured the following NVN courses, drawing content and overall program
objectives from the current program. Reconfiguration involved number of units and content now
associated with each course and its related course objectives. It is planned to offer these new courses in
eight-week segments.
NVN 119A, Vocational Nursing: Theory I – 3 units
NVN 119B, Vocational Nursing: Clinical Knowledge Practice – 4 units
NVN 120A, Vocational Nursing: Theory II – 3 units
NVN 120B, Vocational Nursing: Clinical Knowledge Practice II – 2 units
NVN 120C, Vocational Nursing: Clinical II – 2 units
NVN 121A, Vocational Nursing: Theory III – 4 units
NVN 121B, Vocational Nursing: Clinical Knowledge Practice III – 2 units
NVN 121C, Vocational Nursing: Clinical III – 2 units
NVN 122A, Vocational Nursing: Theory IV – 4 units
NVN 122B, Vocational Nursing: Clinical Knowledge Practice IV – 1 unit
NVN 122C, Vocational Nursing: Clinical IV – 3 units
NVN 123A, Vocational Nursing: Theory V – 4 units
NVN 123C, Vocational Nursing: Clinical V – 4 units
NVN 130A, Basic Pharmacology A – 1 unit
NVN 130B, Basic Pharmacology B – 1 unit
NVN 130C, Basic Pharmacology C – 1 unit
PSY 25, Developmental Psychology: Lifespan – 3 units
COURSE REVISIONS - 33 Courses
DRA 54, AutoCAD 3D Modeling – 3 units
Areas of revision: description, content, materials, objectives, units
DRA 70, Architectural Design and Visual Communication I – 3 units
Areas of revision: description, content, materials, objectives, title
DRA 71, Architectural Design and Visual Communication II – 3 units
Areas of revision: description, content, materials, objectives, title
DRA 72, Architectural Design and Visual Communication III – 3 units
Areas of revision: description, content, materials, objectives, title
NVN 131, Growth and Development Across the Lifespan – 3 units
Area of revision: units
NRN 44.1 Nursing Clinical IV – 5 units – effective Spring 2012
Areas of revision: description, hours, units
NRN 50.41 Supervised Nursing Skills Practice I - 0.5 unit
Areas of revision: units, hours
NRN 50.42 Supervised Nursing Skills Practice II - 0.5 unit
Areas of revision: units, hours
NRN 50.43 Supervised Nursing Skills Practice III - 0.5 unit
Areas of revision: units, hours
NRN 50.44 Supervised Nursing Skills Practice IV - 0.5 unit
Areas of revision: units, hours
The Joint Powers Agreement (JPA) under the South Bay Regional Public Safety Training Consortium (a
joint powers agency) has verified in writing that the Hartnell JAJ/JFS courses would be scheduled
based on the revised lecture/lab hours as stated on the course outlines.
JAJ 9, School Security Safety
JAJ 31, Leadership-Leading Others
JAJ 99, Basic Motorcycle
JAJ 102, Probation Officer Core
JAJ 205, Background Investigation
JAJ 214, Basic Police Academy
JAJ 221, Field Evidence Technician
JFS 4B, Fire Management 2B - Fire Service Financial
JFS 6B, Fire Apparatus Driver/Operator 1B - Pump Operations
JFS 7B, Fire Prevention 1B - Code Enforcement
JFS 30, Paramedic Core
JFS 40, California ROSS Dispatcher
JFS 41, Incident Command for High-Rise Firefighting Operations
JFS 201, Auto Extrication
JFS 206, Hazardous Materials 1F – Special Mitigation Techniques
JFS 207, Hazardous Materials 1G – Advanced Field Operations
JFS 212, Hazardous Material Incident Commander Training
JFS 216, Fire Continued Professional Training (CPT)
JFS 218, Paramedic-Internship
JFS 219, Paramedic-Clinical
JFS 272, Wildland Fire Origin and Cause Determination FI-210
JFS 289, Low-Angle Rope Rescue
JFS 290, Intermediate Wildland Fire Behavior
COURSE DELETION - 1 Course
DRA 145, Special Projects - 0.5 units
INACTIVE COURSES – 4 Courses
NRN 40, Preceptorship in Nursing – 2.5 units – Effective Spring of 2012
(Limited student placements & RN staff shortages; offset of lost clinical
hours rectified by adding a unit to NRN-44.1, making it a 5-unit clinical
course)
BUS 164, How to Start, Market, and Finance a Business – 3 units
Hartnell is no longer working with the Small Business Development Center (SBDC) or the
Small Business Administration (SBA) that previously “co-sponsored” this course. Therefore,
this course is no longer being offered. The BUS 34, Entrepreneurship: Small Business
Management course was revised in Spring, 2010, and is offered regularly at Hartnell.
BUS 34 is not associated with the SBDC or SBA.
BUS 191.1, Time Management in the Workplace - 0.5 unit
Course has not been offered in many years.
CSS 90, Internet and Information Literacy – 3 units
DEGREE REVISIONS - 3 Degrees
Drafting and Design Engineering Technology – Associate of Science Degree
Nursing – Registered Nursing – Associate of Science Degree
Physical Education/Kinesiology – Associate of Science Degree
CERTIFICATE REVISIONS - 6 Certificates
Computer Science and Information Systems – Computer Science Option – Certificate of Achievement
Computer Science and Information Systems – Digital and Web Design Option – Certificate of
Achievement
Computer Science and Information Systems – Network and Security Option – Certificate of
Achievement
Computer Science and Information Systems certificates were revised to reflect industry
& technology changes.
Drafting and Design Engineering Technology – Architectural Emphasis – Certificate of Achievement
Drafting and Design Engineering Technology – Mechanical Emphasis – Certificate of Achievement
Drafting and Design Engineering certificate revisions were general clean up including
course title changes and course deletions.
Nursing – Vocational Nursing – Certificate of Achievement
AGENDA ITEM FOR BOARD MEETING OF:
Title
May 3, 2011
Number
II. D.
Destruction of Class III Records
Area
Status
Office of Support Operations
Prepared by: Kent G. Stephens
Consent
Recommendation
It is recommended that the Board of Trustees approves the destruction of Class III records.
Summary
In accordance with Title 5, Article 3, Section 59027, the governing board must grant approval
before District Class III records are destroyed. Admissions and Records, Office of Instruction,
Academic Learning Center, Child Development Center, Occupational Education, Financial
Aid, Extended Opportunity Programs and Services, and Office of Support Operations request
permission to destroy 364 cases of Class III files. These Class III records must be retained for
three years. Normal business practice is to destroy them at the end of the retention period.
The records are destroyed by a bonded waste management company selected by the District.
The records are destroyed off-site and the waste management company provides a Destruction
Certification that states the number of boxes destroyed, date, time, and place.
Budget Implications:
Cost is not to exceed $2,600.
AGENDA ITEM FOR BOARD MEETING OF:
May 3, 2011
Title
Approve Contract between Hartnell
Community College District and M.J. Johnson
for Grant Writing
Number
Area
Office of Institutional Advancement
Prepared by: Beverly Grova
Status
Consent
II. E.
Recommendation
It is recommended that the Board of Trustees approves the contract between Hartnell
Community College District and M.J. Johnson for grant writing.
Summary
M.J. Johnson will continue to serve as consultant and grant writer to include review and
preparation of documents for development of grants, preparation of drafts and assembly of
proposals for submission.
The term of the agreement is for two years, beginning July 1, 2011 through June 30, 2013 at
$52,000 per year.
Budget Implications
General Fund /Workforce Training: $52,000 per year
AGENDA ITEM FOR BOARD MEETING OF:
May 3, 2011
Title
Approve to Extend Agreement with Keenan
& Associates
Number
Area
Office of Support Operations
Prepared by: Kent G. Stephens
Status
Consent
II. F.
Recommendation
It is recommended that the Board of Trustees approves to extend the Agreement with Keenan
& Associates for the administration of Workers’ Compensation run-off claims.
Summary
At the June 3, 2003 Board of Trustees meeting, a resolution was passed declaring membership
in the Protected Insurance Program for Schools Joint Powers Authority for the purpose of
minimizing the inevitable cost increases for workers’ compensation insurance. This action
was taken because of the changing insurance environment, increased medical costs, as well as
large deficits for risk-sharing pools and self-insured districts.
Since 2003, Keenan & Associates have been engaged to administered the previous claims (runoff or tail claims) that have remained after the transition from the Monterey County Schools
Workers’ Compensation Joint Powers Authority. This Agreement will provide continuing
services for the District’s workers’ compensation claims.
Term: July 1, 2011 through June 30, 2012
Budget Implications
Cost of the services will be $8,500 (a decrease of $2,750 from the prior agreement due to the
volume of claims decreasing), and will be paid from the Self-Insurance Fund.
AGENDA ITEM FOR BOARD MEETING OF:
Title
May 3, 2011
Number
Amend Agricultural Land Lease Agreement
with Regents of the University of California
Cooperative Extension, Monterey County
II. G.
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe Helm
Consent
Recommendation
It is recommended that the Board of Trustees amend the agricultural land lease agreement with
Regents of the University of California Cooperative Extension, Monterey County from a one
year lease to a five year lease.
Background
At the regular meeting of March 1, 2011, the Board approved to renew the agricultural land
lease agreement with the Regent of the University of California Cooperation Extension,
Monterey County for one year. The lease should have been renewed for five years,
effective April 1, 2012 through March 31, 2016, with a three (3) month written termination
clause by either party.
This item is being brought forward as a correction to the approval made at the meeting of
March, 1, 2011.
Budget Implications
One dollar ($1) per year revenue.
AGENDA ITEM FOR BOARD MEETING OF:
May 3, 2011
Title
Review and Accept Quarterly Financial
Status Report (CCFS-311Q) for
March 31, 2011
Number
Area
Office of Support Operations
Prepared by: Kent G. Stephens
Status
Consent
II. H.
Recommendation
It is recommended that the Board of Trustees reviews and accepts the Quarterly Financial
Status Report (CCFS-311Q) for the period ended March 31, 2011.
Summary
AB 2910, Chapter 1486, Statutes of 1986, require California community college districts to
report on their financial condition on a quarterly basis. Accordingly, the District must submit
the attached Quarterly Financial Status Report (Form CCFS-311Q) to the Chancellor’s Office.
The County Superintendent of Schools receives an information copy.
In summary, this quarterly report indicates that the District is solvent and that no unusual
financial matters arose during the quarter.
Budget Implications
None
AGENDA ITEM FOR BOARD MEETING OF:
May 3, 2011
Title:
Ratify Grant Application to the U.S.
Department of Labor - Advanced
Agriculture and Applied Computer
Technologies Training Program
Number
Area:
Office of Advancement
Prepared by: Beverly Grova
Status:
Consent
II. I.
Recommendation
It is recommended that the Board of Trustees ratifies the grant application to the U.S.
Department of Labor in the amount of $3,809,827, and if awarded, accepts the funds and
authorizes the administration to enter into agreements to implement the grant and complete the
work.
Summary
The Hartnell College Advanced Agriculture and Applied Computer Technologies Training
Program will deliver job training in high growth occupations to Trade Adjustment Assistance
(TAA)-eligible workers, low skill workers, the unemployed, and others. The training will be
delivered through 11 certificates in two high growth career pathways: Integrated Sustainable
Agriculture and Applied Computer Technologies. Input from industry indicates that to meet
long-term industry need for qualified workers in these occupations; the workforce must possess
computer and technological competence, and possess basic math, English, and science skills.
The target population is largely Latino, with low rates of educational attainment, high
unemployment and poverty, with large numbers of limited-English proficient residents.
Industry surveys generally characterize the local workforce as “low-skill.” Hartnell College is
collaborating with twenty-three industry partners to develop this program for 1,950 students
over three years.
Term
Three years from award date.
Budget Implications
No impact on general fund—grant funded.
Source of Funds
Federal: $ $3,809,827
AGENDA ITEM FOR BOARD MEETING OF:
May 3, 2011
Title
Ratify Grant Application from the Office of
Statewide Health Planning and
Development, Song Brown Health Care
Workforce Training Program
Number
Area
Office of Advancement
Prepared by: Beverly Grova
Status
Consent
II. J.
Recommendation
It is recommended that the Board of Trustees ratifies the grant application, and if approved,
accepts funds and authorizes the administration to enter agreements needed to accomplish the
work. The Office of Statewide Health Planning and Development, Song Brown Health Care
Workforce Training Program, will provide $50,000 for the Hartnell College Nursing Program.
Summary
Grant funds requested through this application will enable Hartnell College’s Nursing program
to develop and implement a Nurse Residency Program for Hartnell ADN graduates, in
collaboration with Salinas Valley Memorial Healthcare System and Natividad Medical Center.
The Nurse Residency Program supports and precepts new RN graduates working as registered
nurse residents in acute care and prepares them for practice as an RN following this program.
The development of a Nurse Residency Program follows recommendations from the Institute of
Medicine and the Carnegie Foundation, implementing supported transition into practice for
new RNs, leading to Best Practice and improved outcomes in patient care.
This program will mentor and transition licensed Hartnell RN graduates in 2011-2012.
Applicants will be selected using criteria developed by the Advisory Committee. The program
will be implemented for 8 students in September 2011, March 2012 and September 2012, for
24 graduates total. Following completion of the program, these RNS are well positioned to
accept new graduate positions in selected acute care facilities.
Term: July 1, 2011 – June 30, 2013
Budget Implications
Primary costs will be paid through grant funds and support from the collaborative institutions.
Source of Funds
State $50,000
AGENDA ITEM FOR BOARD MEETING OF:
May 3, 2011
Title
Approve Recommendations Equivalency
Revision process
Number
Area
Office of Academic Affairs
Prepared by: Suzanne Flannigan
Status
Consent
II. K.
Recommendation
It is recommended that the Board of Trustees ratifies the recommendations from the Academic
Senate regarding Equivalency revision process
Summary
On September 7, 2011the Hartnell College Academic Senate adopted as one of its goals for
2010-11 to review and revise the process of granting equivalency for minimum qualifications
for faculty to teach a specific subject. This goal was presented to the Board of Trustees in the
Academic Senate Report at a regularly scheduled Board of Trustees meeting. Establishing
criteria for granting minimum qualifications is a Senate responsibility according to Board
Policy 5005 which states, “The Academic Senate shall establish minimum standards for
consideration of equivalency.” In compliance with Board Policy 5005 the Academic Senate is
submitting new standards for granting equivalency to minimum qualifications to the Governing
Board.
After reviewing the current policy, the Academic Senate reached consensus in two areas:
standardizing educational requirements and clarifying required documentation to demonstrate
equivalency. Beginning September 28, 2010, a subcommittee began reviewing the policies of
other California community colleges. On October 26th the subcommittee presented to Senate
members and guests various campus models for granting equivalency. In this session, all
present constituencies determined that the Napa Valley Community College policy for granting
equivalency contained the desired level to provide applicants with a clear process to
demonstrate educational equivalency desired for excellence at Hartnell College. The Napa
Valley Community College policy then became the adopted template for writing the new policy
for granting equivalency at Hartnell.
The Hartnell College Academic Senate subsequently discussed the requirements and process
portions of the policy on November 23, 2011 and February 28, 2011. Additionally there were
two meeting of the Senate subcommittee members, human resources personnel and academic
administration to review the draft. Each group provided recommendations amendments.
The Academic Senate unanimously adopted the finalized policy and the form for candidates
who seek equivalency on March 8, 2011 and March 22, 2011 respectively.
The Academic Senate and the Vice President of Academic Affairs recommends this Policy be
adopted as Hartnell College’s policy for granting equivalency for faculty qualifications to
teach.
HARTNELL COLLEGE
EQUIVALENCY PROCESS FOR
MINIMUM QUALIFICATIONS
FULL-TIME AND PART-TIME FACULTY
The determination of equivalency is distinct and separate from the hiring process and will
be established prior to consideration for employment in all cases. The Director of Human
Resources Staff Diversity may act as a non-voting observer in all segments of the
equivalency process with respect to procedural and affirmative action compliance. In
addition, faculty candidates for any program accredited by an outside agency must also
meet the standards by that accrediting body.
I.
APPLICANT RESPONSIBILITIES
In the event that a candidate for employment does not meet the minimum
qualifications set forth within the standards established by the Hartnell College
District's Minimum Qualifications List, as outlined in the Job Announcement it
shall be incumbent upon that candidate to apply for an evaluation of equivalency
by submitting the information requested in the Equivalency Determination
instructions (see Appendix A). It shall be the responsibility of the candidate to
supply the Human Resources/Staff Diversity Office, for use by the Equivalency
Subcommittee, all supporting documentation needed to evaluate equivalency. The
candidate must meet the minimum requirements for an equivalency evaluation
described within this equivalency policy. These minimum requirements for
equivalency evaluation will be furnished, upon request of the Human Resources
Office, to any applicant.
II.
HUMAN RESOURCES/STAFF DIVERSITY OFFICE RESPONSIBILITIES
FOR FULL-TIME HIRES
Upon review of candidate applications, the Human Resources/Staff Diversity
Office will screen for minimum qualifications and will forward all applications
requesting equivalency evaluation and their supporting documentation to the
Equivalency Subcommittee. In the case of full-time positions, the determination
of equivalency by the Equivalency Committee shall be carried out prior to
screening of the applicant pool. Applicants who do not meet Minimum
Qualifications and who have not requested Equivalency shall be eliminated from
the candidate pool.
III.
ACADEMIC SENATE RESPONSIBILITIES
A.
The Academic Senate of Hartnell Community College District shall
establish an Ad hoc Equivalency Subcommittee. Reasonable attempts will
be made to ensure this subcommittee is reflective of the diverse nature of
the workforce within our district. It shall consist of:
Hartnell College Equivalency – (continued)
1. The president of the Academic Senate or designee
2. An academic dean or designee appointed by the administration
3. The Vice President of Academic Affairs (in establishing
equivalency for an instructor) or the Vice President of Student
Affaris (in establishing equivalency for a counselor)
4. A faculty representative from the discipline in question or, if that is
not possible, from a closely related discipline. Alternatively, an
adjunct faculty member from the discipline in question may serve.
IV.
B.
The Academic Senate shall assume the responsibility of appointing faculty
to the Equivalency Subcommittee. Not all requests to establish
equivalency shall require action of the Equivalency Subcommittee (see
Section VI). However, the Equivalency Subcommittee shall have the
authority to monitor equivalency determinations. All deliberations of the
Equivalency Subcommittee shall be confidential in compliance with
closed session standards. Any actions are reported to Human Resources.
The Academic Senate will insure that, as much as disciplines allow, the
same standards are applied in each case and will audit the subcommittee
for uniformity. Under no circumstances will any Equivalency
Subcommittee member sit in consideration of his or her own case. The
actions of the Equivalency Subcommittee and/or the Academic Senate
relative to evaluating equivalency shall not be considered as part of the
hiring process and shall have no bearing on any other deliberation.
C.
The Academic Senate shall establish and annually review the minimum
standards for consideration of equivalency. At least one of the following
standards shall apply:
DEFINITIONS OF MINIMUM QUALIFICATIONS OR EQUIVALENCY
A.
In disciplines normally requiring a Masters degree:
1.
2.
3.
B.
A BA/BS in the discipline plus 30 units with a majority of those 30
in that discipline or one closely related. The 30 units must include
a minimum of 12 units in upper division courses and 12 graduate
level units in the discipline. This coursework must be from an
accredited institution.
A BA/BS within the discipline plus appropriate state or other
governing body licensure
A combination of relevant coursework and/or life experience
including, but not limited to job-related activities, to provide a
knowledge base equivalent to the Minimum Qualifications for the
discipline in question.
In disciplines not normally requiring a Masters degree:
2
REVISED 2011
Hartnell College Equivalency – (continued)
1.
2.
3.
V.
BA/BS in related area plus 2 years work experience.
An AA/AS degree in that discipline or one closely related from an
accredited institution plus the equivalent of six years full time
documented experience within the subject matter area within the
last ten years.
A combination of relevant coursework and/or life experience
including, but not limited to job-related activities, to provide a
knowledge base equivalent to the Minimum Qualifications for the
discipline in question.
EQUIVALENCY SUBCOMMITTEE RESPONSIBILITIES
A.
The Equivalency Subcommittee will consider applications to determine if
candidates for a faculty position possess qualifications equivalent to the
minimum qualifications established for that discipline by the Hartnell
Community College District's Minimum Qualifications List. In those cases
that require an Equivalency Committee determination, the committee will
review the application and supporting documentation forwarded by the
Human Resources/Staff Diversity Office. The Equivalency Subcommittee
will consider candidates on a case by case basis maintaining thorough and
accurate records of its deliberations and decisions. It shall be the shared
responsibility of the subcommittee and the Academic Senate to ensure
uniformity within and between all cases.
B.
Within the guidelines of the minimum standards for consideration of
equivalency the committee will review conclusive evidence provided by
the candidate in regard to each of the following:
1.
For establishing the equivalent of a required degree, possession of
at least the equivalent in level of achievement and breadth of
understanding for each of the following criteria:
a.
b.
2.
The general education required for that degree
AND
Coursework with the content of, or similar to that of, the
major coursework for that degree.
For establishing the equivalent of required experience, possession
of thorough and broad skill and knowledge for each of the
following criteria:
a.
Mastery of the knowledge and skills of the discipline or
vocation sufficient to serve as a basis for teaching the
courses within the discipline
3
REVISED 2011
Hartnell College Equivalency – (continued)
b.
c.
C.
In evaluating the equivalency the subcommittee may consider, but not be
restricted to, the following:
1.
2.
3.
4.
5.
D.
Extensive knowledge of the working environment of the
vocation
Teaching experience at an accredited institution at the
suitable level.
A transcript showing successful completion of appropriate
coursework at an accredited college* or through an appropriate
foreign institution**
Publications that show a command of the major in question, the
general education of the candidate, or writing skill
Other work products that demonstrate a command of the discipline
or occupation in question
A resume, employer statement, chronological listing, or other
evidence of work experience in the appropriate discipline
Other evidence of demonstrated skill or accomplishment
The Equivalency Subcommittee will provide a written copy of its decision
to the Human Resources/Staff Diversity Office to be included in the
candidates personnel record only in the form of one of the following
statements:
1.
2.
3.
“The candidate meets the minimum qualifications for the discipline
through equivalency.”
OR
“The candidate does not meet the minimum qualifications for the
discipline through equivalency.”
OR
All documentation will be submitted to H.R., under separate cover,
for retention.
*College and university degrees and credits submitted for employment, including the
equivalency process, or advancement must be from United States institutions accredited
by one of the six regional accrediting agencies recognized by the Council on Postsecondary Accreditation and the United States Secretary of Education.
**All degrees and credits not covered by the six regional accrediting agencies recognized
by the Council on Post-secondary Accreditation and the United States Secretary of
Education, including all foreign degrees and credits, are subject to verification through
the equivalency process. The candidate bears the responsibility of documenting
equivalency to accredited United States institutions.
4
REVISED 2011
Hartnell College Equivalency – (continued)
VI.
PROCESS FOR ESTABLISHING MINIMUM QUALIFICATIONS OR
EQUIVALENCY
Candidates applying for employment as either full-time or adjunct faculty
members must meet Minimum Qualifications as defined in the Hartnell College
District’s Minimum Qualifications List or be deemed to hold the equivalent
thereof on the basis of alternate criteria. There are two processes for determining
equivalency based upon whether or not a Master’s degree is required to meet the
minimum qualifications for the purposes of teaching at Hartnell College.
A.
Disciplines Requiring the Master’s Degree
In disciplines generally requiring the Master’s degree, the following
process shall be used to establish satisfactory possession of Minimum
Qualifications:
Applicant’s qualifications are reviewed by the appropriate Instructional
Dean or by the Vice-President for Instruction. If the applicant meets the
standard Minimum Qualifications as described in the Hartnell College
District’s Minimum Qualifications List, the Dean and/or the VicePresident shall so certify and the applicant will be deemed to hold the
necessary qualifications for hire. Example: An applicant in Chemistry
holds a Masters degree in Chemistry or an applicant in English holds a
Masters degree in Comparative Literature.
If the applicant does not possess the requisite degree(s) stipulated in the
Hartnell College District’s Minimum Qualifications List, the Equivalent
may be deemed by either of the following two processes:
a.
The applicant has either a BS/BA degree in a related discipline
plus 30 hours beyond the BA/BS or a MA/MS degree in a related
discipline, and has taken at least 12 units of upper division and 12
units of graduate level coursework in the discipline or any of the
disciplines for which a Masters degree is acceptable. This will be
certified by a faculty member in the discipline or, in the case of
disciplines with no full-time faculty, by an adjunct faculty member
in the field or a full-time faculty member in a closely related
discipline. Both the Dean or Vice-President for Instruction and the
faculty consultant shall so certify and the applicant will be deemed
to hold the necessary qualifications for hire.
Example: An applicant in mathematics has 12 units of upper
division credit in mathematics and 12 units of graduate credit in
statistics.
Example: There are no full-time faculty members in Political
Science. Either an adjunct faculty member in Political Science or a
5
REVISED 2011
Hartnell College Equivalency – (continued)
full-time faculty member in History may serve as the faculty
consultant.
b.
B.
The applicant has relevant life experience that is equivalent in
depth and rigor to either of the criteria above. This may include
coursework in related disciplines, possession of appropriate
professional credentials or licensure, work experience, collegelevel teaching experience in the discipline at an accredited
institution, and other activities that would provide the applicant
with the knowledge equivalent to earning a Masters degree in the
relevant field or completion of the upper division and graduate
level work described in section V.A.2.a. The equivalency will be
certified by a committee that includes the Vice-President for
Instruction, the appropriate Dean or Instructional Administrator
(such as the Director of Health Services and Nursing), the
President of the Academic Senate or designee, and a faculty
member in the discipline in question or a related discipline if no
full-time faculty teach in the discipline in question. A quorum may
be established with three members, so long as the Academic
Senate President or designee and the Vice-President for Instruction
or designee are present. Approval requires a majority (one more
than half) of the yea or nay votes cast (abstentions will not be
counted). Upon approval by the committee, the applicant will be
deemed to hold the equivalent minimum qualifications.
Disciplines in Which the Master’s Degree is Not Generally Expected or
Available
In disciplines in which a Master’s degree is not generally expected or
available, the following process shall be used to establish satisfactory
possession of Minimum Qualifications.
1.
Applicant’s qualifications are reviewed by the appropriate
Instructional Dean or by the Vice-President for Instruction. If
applicant meets the standard Minimum Qualifications as described
in the Hartnell College District’s Minimum Qualifications List, the
Dean and/or the Vice-President shall so certify and the applicant
will be deemed to hold the necessary minimum qualifications.
Example: An applicant in Computer Information Systems holds a
BA/BS degree in Computer Information Systems and two years of
verifiable professional experience in a computer-related job or an
applicant in Construction Technology holds an AA/AS degree in
Construction and has six years of verifiable professional
experience doing construction.
6
REVISED 2011
Hartnell College Equivalency – (continued)
2.
If the applicant does not possess the required degree and
experience stipulated in the Hartnell College District’s Minimum
Qualifications List, the Equivalent may be deemed by the
following process:
The applicant has relevant life experience that is the equivalent in
depth and rigor to either of the criteria above. This may include
coursework in related disciplines, possession of appropriate
professional credentials or licensure, work experience, teaching
experience in the discipline at an accredited institution, and other
activities that would provide the applicant with the knowledge
equivalent to that described in section V.B.1. The equivalency will
be certified by a committee that includes the Vice-President for
Instruction, the appropriate Dean or Instructional Administrator
(such as the Director of Health Services and Nursing), the
President of the Academic Senate or designee, and a faculty
member in the discipline in question or a related discipline if no
full-time faculty teach in the discipline in question. A quorum may
be established with three members, so long as the Academic
Senate President or designee and the Vice-President for Instruction
or designee are present. Approval requires a majority (one more
than half) of the yea or nay votes cast (abstentions will not be
counted). Upon certification by the committee, the applicant will
be deemed to hold the equivalent minimum qualifications.
7
REVISED 2011
Hartnell College Equivalency – (continued)
Appendix A
HARTNELL COMMUNITY COLLEGE DISTRICT
EQUIVALENCY DETERMINATION
INSTRUCTIONS: This questionnaire is intended for candidates who do not meet the
Hartnell College minimum qualifications and are seeking consideration on the basis of
equivalency. The information requested below will be used by the Equivalency
Committee in evaluating your qualifications. Please answer the items as completely as
possible in order to provide the greatest opportunity for granting an equivalency.
Candidates making application under the equivalency process shall submit this
supplement as well as other materials specified under “Application Procedure” on the job
announcement. Use extra pages as needed.
1.
List all academic preparation that should be considered to determine equivalency
of both general education and major field courses. Please be specific regarding the
Institution, course titles, unit value, and level of course work (graduate, upper
division, etc.) and to which degree(s) it is equivalent. Transcripts and copies of
course descriptions should also be attached. (While copies of transcripts are
satisfactory for the equivalency determination, you will be asked to provide
official copies of all transcripts if equivalency is granted.)
2.
List all relevant professional/work experience (teaching and non-teaching) that
should be considered to determine equivalency. Please give a detailed description
of the duties performed. (If equivalency is granted, you will be asked to provide
verification of your relevant work experience.)
3.
List any other relevant accomplishments that should be considered to determine
equivalency (this could include, but would not be limited to, research,
publications, seminars, professional licenses, professional performance/
exhibitions, honors/awards, etc).
4.
List specialized skills, knowledge and abilities that should be considered to
determine equivalency.
List the name, address and phone number of three (3) references who could attest to your
education, experience and knowledge being equivalent to the minimum qualifications.
Please write a narrative synopsis (not to exceed one page) of your education and
experience that illustrates possession of qualifications that are at least equivalent to the
stated minimum qualifications.
8
REVISED 2011
Hartnell College Equivalency – (continued)
I certify that to the best of my knowledge the statements on the following pages are
complete, true and correct, and if employed, I understand that I may be subject to
dismissal if they are found to be untrue or incorrect. (Attach your responses to this page.)
Print name:
Signature:
Date:
9
REVISED 2011
AGENDA ITEM FOR BOARD MEETING OF:
Title
May 3, 2011
Number
II. L.
Distinguished Alumnus 2011
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe Helm
Consent
Recommendation
The administration recommends that the Board of Trustees accepts the nomination made by
Andy Newton to recognize Dr. Joseph Hennawi, as the Distinguished Hartnell College
Alumnus, 2011.
Background
Hartnell College Board of Trustees recognizes a Hartnell Distinguished Alumnus at
Graduation. This year, only one nomination, although a very distinguished one, was received.
Summary
Dr. Joseph Hennawi completed an Associates of Science Degree from Hartnell College in
1996, then earned a Bachelors and Masters Degree in Physics from Stanford and a Ph. D. in
Astrophysics at Princeton University, in 2005. Since then he has held the prestigious three year
Hubbell Space Telescope Fellowship at UC Berkeley and was subsequently recruited as a
tenured faculty and research group leader at the Max Planck Institute for Astronomy in
Heidelberg, Germany. He is the recipient of the 2010 Sofja Kovalevskaja Award, one of the
most valued and coveted academic prizes in Germany. He is one of the world’s foremost
experts on “Dark Matter”. The focus of his current research is on the nature of intergalactic
gas, which provides fundamental clues to the formation of galaxies, stars and planets.
Joe grew up in Salinas and graduated from Salinas High School in 1994. In addition to his
research, he continues his passion for introducing young people to the joys of science and
inspiring Salinas Valley youth to pursue their dreams. While a Hubbell Fellow at Berkeley, Dr.
Hennawi made frequent outreach visits to Hartnell and our feeder schools. He taught Physics
and Astronomy in our Summer Undergraduate Math and Science (SUMS) Program, visited
numerous high school classes and gave the keynote address to hundreds of students, families
and educators at the annual Fremont Peak Observatory fundraising Star Party and Barbeque.
He was honored, along with his Hartnell College Physics instructor, Jesse Cude, by the City of
Salinas in 2007. It would be difficult to imagine a more worthy nominee for the Distinguished
Alumnus Award, especially at a time when Hartnell has just gained national recognition from
NASA and others for our ability to discover and nurture science talent in our largely underrepresented students.
BASIS FOR NOMINATION
“You don’t have to be real smart to be a scientist, you just have to keep the kid inside of
you alive.” Dr. Joseph Hennawi, Astrophysicist and Graduate of Princeton, Stanford &
Hartnell College
Dr. Joseph Hennawi of the Max Planck Institute for Astronomy in Heidelberg, Germany
is the recipient of the 2010 Sofja Kovalevskaja Award, one of the most valuable and
coveted academic prizes in Germany. The goal of the Kovalevskaja program is to attract
top-flight junior research talent from aboard to pursue high-profile research projects at
German institutions. He receives 1.45 million Euro and as a Kovalevskaja recipient he is
allowed to carry out research work under unique conditions: working at a university of
his own choice in Germany with his own independent working groups largely untroubled
by administrative constraints.
Dr. Hennawi is research group leader at the Max Planck Institute for Astronomy, and will
spend the tenure of his Kovalevskaja award working in the “Galaxies and Cosmology”
department. The focus of his research is the nature of intergalactic gas, which provides
fundamental clues to the formation of galaxies, stars and planets. Dr. Hennawi is also
recognized as one of the world’s foremost authorities on “Dark Matter”, which accounts
for 23% of the mass-density of the observable universe but can not be directly detected,
does not emit electromagnetic radiation and is only inferred to exist from its gravitational
effects on visible matter and background radiation.
Joseph Hennawi grew up in Salinas and graduated from Salinas High in 1994. He
distinguished himself as an outstanding student at Hartnell from 1994-1996. His first
love at Hartnell was basketball, but due to his diminutive size, he was unable to make the
first team for the Panthers. That’s when he discovered his ability and passion for science,
through taking Math and Physics classes at Hartnell. He was then accepted into an
accelerated program at Stanford where he obtained both his B.S. and M.S. degrees in
Physics. He was then accepted into graduate school at Princeton and obtained his Ph.D.
in Astrophysics there in 2005. Upon graduation from Princeton, he was awarded a
prestigious 3 year Hubbell Space Telescope Fellowship at UC Berkeley and began his
research studying the properties of Dark Matter in various regions of the universe. He
was then recruited into a tenure track research faculty position at the Max Planck Institute
for Astronomy.
In addition to his superlative research, Dr. Hennawi continues his passion for introducing
young people to the joys of science and inspiring Salinas Valley youth to pursue their
dreams. When he was a Hubble Fellow at UC Berkeley, Dr. Hennawi made frequent
outreach visits to Hartnell and our feeder schools. He taught a week of Physics and
Astronomy in our SUMS (Summer Undergraduate Math & Science) high school bridge
program, visited numerous high school Physics and Astronomy classes conveying the
excitement of his scientific research and gave the keynote address to hundreds of
students, families and educators at the annual Fremont Peak Observatory fundraising star
party and barbeque. Even from his remote location in Germany, Dr. Hennawi is always
available as a mentor resource for our students and faculty and still participates in
education and outreach when he does make it back to Salinas to visit his parents.
I can not think of a more worthy and appropriate nominee for the Distinguished
Alumnus/Alumna Award. His passion for cutting-edge scientific research was sparked
right here at Hartnell in the classrooms of Merrill Hall and his nomination comes at time
when Hartnell has gained national recognition from NASA and others for our ability to
discover and nurture science talent in our largely under-represented demographic.
Let me conclude this nomination with another recent quote from Dr. Hennawi, “I had
great math and science instructors at Stanford and Princeton, but the best ones I ever
had were at Hartnell.”
AGENDA ITEM FOR BOARD MEETING OF: May 3, 2011
Title
Personnel Actions
Number
Area
Human Resources & Equal Employment
Opportunity
Prepared by: Terri Pyer
Status
II. M.
Consent
Recommendation
It is recommended that the Board of Trustees approves and/or ratifies the personnel actions as
listed below:
Summary
Approval of:
1 request for short-term employment
Ratification of:
1 retirement of regular personnel, faculty
1 resignation of regular personnel, classified
1 release of regular personnel, management
1 appointment of regular classified personnel
8 appointments of professional experts
1 appointment of substitute position
6 student worker hires for spring semester 2011
Detail:
I. Request to hire short-term employee:
A. Approve short-term staffing request:
1. Administrative Assistant – confidential - $20.56/hr, President’s Office, to assist
with the coordination of meetings, workshops, conferences and appointments and
general duties while in transition.
II. Retirements, resignations, releases, and leave requests
A. Ratify retirement of regular personnel:
1. William Rawson – Student Services Librarian – Educational Technology &
Library Services (#F-69), effective June 3, 2011.
B. Ratify resignation of regular personnel:
1. Chante Davis – Science Laboratory Technician – Mathematics & Science (#CC28), effective June 18, 2011.
C. Ratify release of regular personnel for failure to complete probationary period.
1
AGENDA ITEM FOR BOARD MEETING OF: May 3, 2011
1.
Barbara Luther – Assistant to the President – (#A56), effective April 15, 2011.
III. Appointments
A. Ratify appointment of classified employee:
1.
Ligia Polio, 40 hours per week, 12 months per year, Enrollment Services Specialist
– Classified, (#CC-178), Student Affairs, Range 26, Step B, effective March 3,
2011. This action reflects a promotion from 40 hours per week, 12 months per
year, Financial Aid Technician – Classified, (#CC-62), Financial Aid, Range 18,
Step E.
B. Ratify appointment of Professional Experts:
The Nursing and Health Sciences Department comprises four programs: Registered
Nursing, Vocational Nursing, Emergency Medical Technician (EMT), and Certified
Nursing Assistant. Lab instruction assistants are required to meet Board of Registered
Nursing (BRN) requirements for specific student-to-certified-instructor ratios:
1.
Tracy Villanueva, $30/hr (16 hrs/week), EMT assistant, March 24, 2011 – January
24, 2013.
2.
Richard Denbow, $30/hr (16 hrs/week), EMT & HES instructional aide, March 24,
2011 – January 24, 2013.
Hartnell’s theater arts program/The Western Stage (TWS) provides students the
opportunity to learn their craft within a professional context. Assignment is for all 2011
subscription season, runs January 24 – December 17, 2011:
3.
John Englehorn, $16,200 total, master electrician, April 1 – December 17, 2011.
4.
Diane Kelsey, $11,050 total, wardrobe coordinator, April 9 – December 17, 2011.
5.
Leslie Lancaster, $13,500 total, property coordinator, March 31 – December 17,
2011.
6.
Casey Rebecca Nunes, $11,500 total, production stage manager, April 25 –
December 17, 2011.
7.
Christina Perez, $15,750 total, assistant costume shop supervisor, March 28 –
December 17, 2011.
Administration of Justice 102 PC 832 Arrest and Firearms is designed to satisfy the
curriculum standards of the Commission on Peace Officer Standards and Training
(POST) as required by Penal Code 832 for spring semester, January 24 - June 2, 2011:
8.
Anthony Gutierrez, $25/hr (16 hrs/week), range safety assistant.
C. Ratify appointment of substitute positions:
2
AGENDA ITEM FOR BOARD MEETING OF: May 3, 2011
1.
Leigh Butler, $35.41/hr (40 hrs/week), Assistant to the President, March 28 – April
1, 2011.
D. Ratify appointment of Student Workers for spring semester 2011:
1.
2.
3.
4.
5.
6.
Monica Garnica, EOP&S, Student Worker II
Noemi Gomez, MESA, Student Worker III
Rebecca Gomez, Child Development Center, Student Worker I
Alejandra Saldana, EOP&S, Student Worker II
Carlos Saldivar, MESA, Student Worker III
Philip Yee, MESA, Student Worker IV
3
ACTION ITEMS
AGENDA ITEM FOR BOARD MEETING OF: May 3, 2011
Title
Number
III. A.
Budget Revisions
Area
Status
Office of Support Operations
Prepared by: Kent G. Stephens
Action
Recommendation
It is recommended that the Board of Trustees ratifies budget revisions for fiscal year 2010-11
numbered 9173 to 9227.
Background
The Board of Trustees recognizes that the annual budget of the District is a financial plan and is
subject to adjustments during the fiscal year caused by changes in enrollments, programs,
services, and the cost of goods and services.
Summary
Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget
revisions consist of transfers between major object expenditures or from the appropriations for
contingencies, as well as budgetary increases for the use of funds not included in the original
budget.
All budget entry numbers are assigned automatically assuring a complete sequence accounting.
Numeric breaks on the attached report are due to the exclusion of budget transfers, which do
not require Board approval. The accompanying Budget Journal Entry Detail Report was
produced directly from the accounting software.
Budget Implication
The Unrestricted General Fund and the Associated Student Body Fund (71) budgets remain
unchanged. The Restricted General Fund budget increased by $790,833, due to increased
revenue to program and carry-over from FY 09-10 balance.
AGENDA ITEM FOR BOARD MEETING OF:
May 3, 2011
Title
Adopt Resolution 11:2, Calling the
November 8, 2011 Election of Trustee
Areas 1, 2, 3 and 4
Number
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe Helm
Action (Roll call)
III. B.
Recommendation
It is recommended that the Board of Trustees adopts Resolution 11:2, Calling the November 8,
2011 Election of Trustee Areas 1, 2, 3 and 4.
Summary
The current term, as Board of Trustees for Hartnell Community College District, for the four
trustee areas 1 (Healy), 2 (Freeman), 3 (Donohue) and 4 (Gonzalez-Castro) expires December,
2011. In accordance with the Monterey County Election Department, the Board of Trustees
must adopt their resolution calling for the November 8, 2011 election and forward it to the
County Superintendent of Schools no later than July 8, 2011.
Budget Implication
The cost for this election is estimated at $279,312.
HARTNELL COMMUNITY COLLEGE DISTRICT
Resolution No. 11:2
RESOLUTION ORDERING ELECTION,
REQUESTING COUNTY ELECTIONS TO CONDUCT THE ELECTION,
REQUESTING CONSOLIDATION OF THE ELECTION, AND
SPECIFICATIONS OF THE ELECTION ORDER
WHEREAS, pursuant to Education Code Section 5322, whenever a school district election
is ordered, the governing board of the district or the board or officer authorized to make such
designations shall, concurrently with or after the order of election, but not less than 123 days prior to
the date set for the election in the case of an election for governing board members, or at least 88
days prior to the date of the election in the case of an election on a measure, including a bond
measure, by resolution delivered to the county superintendent of schools and the officer conducting
the election specify the date of the election and the purpose of the election;
WHEREAS, pursuant to Elections Code Section 10002, the governing body of any city or
district may by resolution request the Board of Supervisors of the county to permit the county
elections official to render specified services to the city or district relating to the conduct of an
election;
WHEREAS, the resolution of the governing body of the city or district shall specify the
services requested; and
WHEREAS, pursuant to Elections Code Section 10400, whenever two or more elections,
including bond elections, of any legislative or congressional district, public district, city, county, or
other political subdivision are called to be held on the same day, in the same territory, or in territory
that is in part the same, they may be consolidated upon the order of the governing body or bodies or
officer or officers calling the elections; and
WHEREAS, pursuant to Elections Code Section 10403, whenever an election called by a
district, city or other political subdivision for the submission of any question, proposition, or office
to be filled is to be consolidated with a statewide election, and the question, proposition, or office to
be filled is to appear upon the same ballot as that provided for that statewide election, the district,
city or other political subdivision shall, at least 88 days prior to the date of the election, file with the
board of supervisors, and a copy with the elections official, a resolution of its governing board
requesting the consolidation, and setting forth the exact form of any question, proposition, or office
to be voted upon at the election, as it is to appear on the ballot. Upon such request, the Board of
Supervisors may order the consolidation; and
WHEREAS, the resolution requesting the consolidation shall be adopted and filed at the
same time as the adoption of the ordinance, resolution, or order calling the election; and
WHEREAS, pursuant to Education Code Section 5342 and Elections Code Section 10400,
such election for school districts may be either completely or partially consolidated;
WHEREAS, various district, county, and statewide and other political subdivision elections
have been or may be called to be held on November 8, 2011.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED THAT the Governing
Board/Board of Trustees of the Hartnell Community College District hereby orders an election to be
called and consolidated with any and all elections also called to be held on November 8, 2011
insofar as said elections are to be held in the same territory or in territory that is in part the same as
the territory of the School District request to the Board of Supervisors of the County of Monterey to
order such consolidation under Elections Code Section 10400; and
BE IT FURTHER RESOLVED AND ORDERED that said School Board hereby requests
the Board of Supervisors to permit the Monterey County Elections Department to provide any and
all services necessary for conducting the election; and
BE IT FURTHER RESOLVED AND ORDERED that pursuant to Education Code
Section 5322, the authority for the specifications of the election order, the governing body of the
Hartnell Community College District hereby orders an election to be held with the following
specifications:
The election shall be held on Tuesday, November 8, 2011;
BE IT FURTHER RESOLVED AND ORDERED that the Monterey County Elections
Department conduct the election for the following TRUSTEE AREAS on the November 8, 2011
ballot:
Trustee Area
Name
Term Expires
1
Kevin Healy
12/2011
2
William J. Freeman
12/2011
3
Patricia Donohue
12/2011
4
Elia Gonzalez-Castro
12/2011
No election will be held if there are an insufficient number of nominees.
The qualifications of a nominee of an elective officer of the school district are as follows:
That they are a registered voter and reside in the Trustee Area
The Candidate’s Statement of Qualifications shall be limited to 200 words and will be paid
for by the candidate.
Date of last map change: February 2002. A current map showing the boundaries within the
County of the school district and the divisions is attached.
BE IT FURTHER RESOLVED AND ORDERED that the Monterey County Elections
Department is ordered that in the event of a tie vote, the candidate will be selected by lot. (Ed. Code
5016(b))
PASSED AND ADOPTED by the Hartnell Community College District, County of
Monterey, State of California, this 3rd day of May 2011, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Erica Padilla-Chavez, Board President
Attested:
Phoebe K. Helm, Board Secretary
AGENDA ITEM FOR BOARD MEETING OF:
Title
May 3, 2011
Number
III. C.
Adopt Resolution 11:3, Designation of
May 2011 as Foster Care Month
Area
Status
Office of the Superintendent/President
Action (Roll call)
Recommendation
It is recommended that the Board of Trustees adopts Resolution 11:3, Designation of May 2011
as Foster Care Month.
Information
May is National Foster Care Month which is a time to acknowledge and honor the work of many
individuals, public and private agencies who work to assure that the needs of children and youth
living in and leaving foster care are met. The college has had a partnership with the Monterey
County Department of Social and Employment Services, Foster Care for several years. As such,
the college has been invited to participate in National Foster Care Month by adopting a resolution
proclaiming May 2011 as Foster Care Month.
HARTNELL COMMUNITY COLLEGE DISTRICT
Resolution 11:3
Designation of May 2011 as Foster Care Month
WHEREAS, in Monterey County there are 410 children and youth in foster care who
need and deserve safe permanent connections to loving adults, a stable home and adequate
preparation for a secure future;
WHEREAS, the needs of children and youth for belonging and unconditional emotional
commitment are best met in families;
WHEREAS, Hartnell College has successfully supported permanent family connections
for foster youth, provided supports for families at risk of entering the child welfare system, and
changed practice to fully engage youth, family and communities thereby reducing the number of
children in foster care;
WHEREAS, Hartnell College recognizes the enduring and valuable contribution of
relatives and foster and adoptive parents who open their hearts, families and homes to vulnerable
children and youth, and specifically acknowledges and appreciates the leadership of the
Monterey County Association of Families Caring for Children;
WHEREAS, Family to Family is a community based approach to helping abused and
neglected children and their families and is “Everyone’s Chance to Care” Hartnell College
recognizes the numerous individuals, and public and private organizations who work to assure
that the needs of children and youth living in and leaving foster care are met;
WHEREAS, Hartnell College provides extensive training to foster parents and relative
caregivers through the Foster and Kinship Care Education program and extensive training and
support to youth in foster care through the Independent Living Program;
NOW, THEREFORE, be it resolved that the Board of Hartnell College designate the
month of May 2011 as FOSTER CARE MONTH and urge all citizens to volunteer their talents
and energy on behalf of children in foster care, foster parents, relative caregivers, adoptive
parents, trainers, and professional child welfare staff during this month and throughout the year.
Passed and adopted this 3rd day of May 2011, by the following vote, to wit:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Erica Padilla-Chavez, Board President
Attested:
Phoebe K. Helm, Board Secretary
AGENDA ITEM FOR BOARD MEETING OF:
Title
May 3, 2011
Number
Adopt Resolution 11:4, Conferring
Honorary Associate Degree
III. D.
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe Helm
Action (Roll-call)
Recommendation
It is recommended that the Board of Trustees adopt Resolution 11:4, Conferring Honorary Associate
Degree, in compliance with Assembly Bill 37.
Background
On October 11, 2009, Governor Schwarzenegger signed into law Assembly Bill 37. The bill “requires
the Trustees of the California State University and the Board of Governors of the California Community
Colleges, and would request the Regents of the University of California, to work with their respective
colleges and universities to confer an honorary degree upon each person, living or deceased, who was
forced to leave his or her postsecondary studies as a result of federal Executive Order 9066 which
caused the incarceration of individuals of Japanese ancestry during World War II.”
Assembly Bill 37 extends the scope of Assembly Bill 781 (Lieber, Statutes of 2003), earlier legislation
that authorized “a high school district, unified school district or county office of education, to
retroactively grant a high school diploma to a former pupil who was interned in the United States by
order of the federal government during World War II.”
When President Franklin Delano Roosevelt signed Executive Order 9066 in February 1942, over
120,000 Americans of Japanese ancestry were forcibly removed from their homes and communities,
sent to remote internment camps, and denied all constitutional rights. Sixty-two percent of these men,
women and children were American-born citizens who were Nisei (second generation Japanese
Americans) or Sansei (third generation Japanese Americans).
In 1941, 2,567 Japanese American students were enrolled in California’s higher education institutions,
both public and private. The California Nisei College Diploma Project, a nonprofit program affiliated
with the Japanese Cultural and Community Center of Northern California, asserts that of this number,
more than 1,200 Nisei students attended 44 junior and community colleges during the academic term
immediately prior to Executive Order 9066.
Summary
The California Community Colleges Chancellors Office has informed Hartnell College that the
California Nisei College Diploma Project estimates that 67 Nisei students were enrolled in Salinas
Junior College in 1941. Eric Nagareda of Gilroy, has completed the application requesting an Honorary
Associate Degree be awarded to his father, Hiromi Nagareda. The administration has verified his
enrollment and recommends the Board invite Mr. Eric Nagareda to the June 2, 2011 Graduation
Ceremonies to accept the Honorary Associate Degree on behalf of his father, Hiromi Nagareda.
HARTNELL COMMUNITY COLLEGE DISTRICT
Resolution 11:4
Conferring Honorary Associate Degree
WHEREAS, when President Franklin Delano Roosevelt signed Executive Order 9066 in
February 1943, over 120,000 Americans of Japanese ancestry were forcibly removed from their homes
and communities, sent to remote internment camps, and denied all constitutional rights. Sixty-two percent
of these men, women and children were American-born citizens who were Nisei (second generation
Japanese Americans) or Sansei (third generation Japanese Americans), and;
WHEREAS, in 1941 2,567 Japanese American students were enrolled in California’s higher
education institutions, both public and private, and;
WHEREAS, records from the California Nisei College Diploma Project asserts that more than
1,200 Nisei students attended 44 junior and community colleges during the academic term immediately
prior to Executive Order 9066, and;
WHEREAS, California Governor Schwarzenegger signed into law on October 2009, Assembly
Bill 37 authored by Assembly member Warren T. Furutani, which provides for our institutions of higher
education in California, including community colleges, to award honorary degrees to Japanese American
college students who were forcibly evacuated from their homes in 1942, interned in government camps,
and as a result, were unable to complete their education, and;
WHEREAS, the California Community College Chancellor’s Office has identified individuals
who were enrolled in Salinas Junior College (Hartnell College) during 1941-42 or were planning to attend
those institutions when Executive Order 9066 was signed by President Franklin Delano Roosevelt;
NOW THEREFORE BE IT RESOLVED, that the Board approves the recommendation of the
Superintendent/President to confer an Honorary Associate Degree to the following individual:
Hiromi Nagareda
Passed and adopted this 3rd day of May 2011, by the following vote, to wit:
AYES:
NAYS:
ABSTENTIONS:
ABSENT:
Erica Padilla-Chavez, Board President
Attested:
Phoebe K. Helm, Board Secretary
AGENDA ITEM FOR BOARD MEETING OF:
Title
May 3, 2011
Number
Redistricting Trustee Areas
III. E.
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe Helm
Action
Recommendation
It is recommended that the Board of Trustees adopts the Guiding Principles set forth below and
authorizes the administration in concert with the Demographer to inform the public, develop
timelines and take actions needed to move the process forward as required to meet the March
2012 deadline.
Background
A number of Trustees participated in training on Redistricting provided by the Monterey
County Office of Education, received a briefing and materials from the Superintendent/
President and, at the April 5, 2011 meeting received a presentation by Shelly Lapkoff on the
preliminary census 2010 data and discussed processes and structures needed to meet the
requirements and timelines.
Summary
The following principles shall serve as Guiding Principles for the process:
Principles of Redistricting
The following Principles of Redistricting are designed to guide the committee in making
recommendations to the Board of Trustees regarding the redistricting of the Trustee Areas for
Hartnell College. The principles are established to divide the population evenly into seven
districts to give the most consistent representation to each individual, based on the 2010
Census. Each principle is provided for in law and regulations governing redistricting. They
are:
1. Geographic Compactness
2. Contiguity
3. Respect for political subdivisions
4. Respect for communities of interest*
5. Respect for incumbents
6. Other race-neutral redistricting principles (Subordination of traditional district
principals to racial classification for “safe racial districts” is unconstitutional).
Definitions:
*Community of Interest: A contiguous population which shares common social and
economic interests that should be included within a single district for purposes of its
effective and fair representation. Examples of such shared interests are those common to an
urban area, an industrial area, or an agricultural area, and those common to areas in which
the people share similar living standards, use the same transportation facilities, have similar
work opportunities, or have access to the same media of communication relevant to the
election process."
Partisan Gerrymandering: Partisan (or political) gerrymandering is the drawing of electoral
district lines in a manner that discriminates against a political party.
Additionally:
1. The Redistricting Committee shall consist of two registered voters per trustee area, plus
one representative from each of the four following organizations: League of Women
Voters, League of United Latin American Citizens (LULAC), National Association for
the Advancement of Colored People (NAACP), Filipino American Association,
2. The Trustee of each area will select two representatives from his/her area that agree to
broadly represent the geographic area in a nonpartisan manner. Each Organization will
determine who serves as their representative and provide the name and contact
information to the College.
3. The administration will ensure that:
a. The public is informed; nominations and letters of interest with supporting
qualifications are solicited through press releases, web site notifications and other
public announcements.
b. Meeting dates are established and committee meetings are facilitated, recorded and
reported as appropriate.
c. A process is implemented to receive and respond to public inquiries in an efficient
manner.
d. The Board of Trustees and the public are informed of the progress of the committee.
e. The recommendation(s) of the committee are presented to the Board of Trustees in a
timely manner to meet the March 2012 deadline.
INFORMATION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
Title
May 3, 2011
Number
IV. A.
Receive Updated Report on Construction
Projects
Area
Status
Office of Facilities
Information
Recommendation
It is recommended that the Board of Trustees receives an updated report on construction
projects.
Summary
Each month, the Board of Trustees receives an oral and written report on current design,
planning, and construction projects. Completed projects are removed from the report and
current activities are updated monthly. The construction consultant and district manager
are available at the meeting to answer questions.
HARTNELL COLLEGE
Construction Update
Prepared by Joseph Reyes, Director, Maintenance
CURRENT PROJECTS
1. City Sidewalk Replacement (843006) – 2005 – As part of the Environmental Impact Report (EIR) the
college agreed to replace the sidewalk around the campus as needed and to build a bus turnout for
Monterey Salinas Transit (MST) on Alisal Street.
May 2010
Board awarded the contract to C-3 Engineering of Monterey for design bid
specifications.
January 20, 2011
Project bid with construction scheduled to start in March and end in September.
March 1, 2011
Board approved to contract the project to Norcal of Salinas.
April 25, 2011
Sections of side walk competed, College and Hartnell Street
2. Campus Infrastructure #2 (830201) – 2011 – Add water and gas isolator valves to enable each building
to be turned on/off independent of the other buildings as needed to avoid closing the whole campus when
only one area is affected. Additionally, old data lines will be terminated and new lines connected to all of
the buildings.
May 2010
Board awarded the contract to C-3 Engineering of Monterey for design bid
specifications.
April 2011
Design and bid specification are being developed by C-3 Engineering.
3. Keyless Entry and CCTV System (843007) – 2010 – Keyless entry with video surveillance will
improve safety for students, staff, and property and will eliminate the problem resulting from lost and
stolen keys.
April 2010
Board awarded the contract to Aurum Consulting Engineers to design a keyless
entry and CCTV system for the main campus and King City Center.
March 20, 2011
Keyless portion of the design is complete, CCTV portion currently underway.
4. CAB Chiller and Boiler Replacement (811200) –2010 – As part of an energy efficient project on
campus the 30 year-old chiller and boiler on the roof of the CAB will be replaced. As part of that project
and energy efficient cool roof will be installed, also.
April 2010
Board awarded contract to Axiom Engineers to design an energy efficient chiller
and boiler.
December 2010
Design, bid specifications, securing DSA approval.
5. Technical Training Building (813028) – 2010 – Hartnell issued a request for qualifications (RFQ) for
architectural services related to the design of the Technical Training Building on the Alisal Campus. A
total of eight firms submitted an RFQ. A group of faculty and staff (the users of the building) met and
shortlisted a total of 5 firms for interviews. The users then interviewed the firms and they selected NTD
based off of previous similar project experience and cost.
May 2010
Approved NTD architect firm of Salinas.
6. PE Field House (865003) – 2011 - Locker rooms, restrooms, a classroom, a training room, and
concessions area. Matching funds raised by the Hartnell College Foundation.
April 2011
Board awarded contract to Belli Architectural Group firm of Salinas.
COMPLETED PROJECTS
Date Closed Out
Project Name
October 2004
Campus Infrastructure Phase I
November 2005
Parking Structure-
June 2006
Learning Resource Center (LRC)
December 2008
CAB Refresh #1
February 2009
CAB Refresh #2
September 2010
CAB Refresh #3
January 2011
CAB Refresh #4
June 2010
NE Landscape Project
February 2010
CALL Building
March 2010
PE Renovation Project
September 2010
Pool Renovation
September 2010
Lighting Phase II
January 2011
Student Center
January 2011
Alisal Campus Center for Applied Technology
FUTURE PROJECTS
CAB Building First Floor Renovation
Additional Parking at Alisal
Science Building
AGENDA ITEM FOR BOARD MEETING OF:
Title
May 3, 2011
Number
Receive and Accept Financial Statements for
Period Ending March 31, 2011
IV. B.
Area
Status
Office of Support Operations
Prepared by: Kent G. Stephens
Information
Recommendation
It is recommended that the Board of Trustees receives and accepts the Financial Statements for the
period ending March 31, 2011.
Summary
Financial Statements of District funds for the period ending March 31, 2011 are attached for
information.
Budget Implications
None
AGENDA ITEM FOR BOARD MEETING OF:
Title
May 3, 2011
Number
Student Elections
IV. C.
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe Helm
Information
Recommendation
It is recommended that the Board of Trustees receives information on the Student Elections.
Background
Student Elections are governed by Education Code 76061, Hartnell College Board Policy 1030
and the Associated Students of Hartnell College (ASHC) Constitution, Article VIII.
On April 8, 2011 the President of ASHC informed the Superintendent/President that the
elections had not been conducted in compliance with Article VIII of their Constitution and
requested a resolution. After a review of the multiple violations of Article VIII and in
compliance with Section 1.1, I declared the election held on April 6, 2011 invalid and directed
that a new election be conducted.
As stated in my letter dated, April 12, 2011 (attached), I am very proud of the student senators
and the courage they demonstrated in bringing these violations to my attention. This has been a
painful learning experience for everyone and the students deserve commendation for their
honesty and willingness to assume responsibility to report and correct their mistakes. They
have taken the actions necessary to conduct a new election in compliance with Article VIII of
the ASHC Constitution (http://www.hartnell.edu/students/associated_students/Const.%20&%20ByLaws/ASHC_Constiution_2010.pdf), Board Policy 1030 and Education Code 76061.
AGENDA ITEM FOR BOARD MEETING OF:
Title
May 3, 2011
Number
Communication to Monterey Peninsula
College Board by Trustees Freeman and
Montemayor
IV. D.
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe Helm
Information
Recommendation
It is recommended that the Board of Trustee be informed of these actions.
Background
The attached statement was presented to the Board of Trustees of Monterey Peninsula College
on behalf of two Hartnell College Trustees, Bill Freeman and Ray Montemayor. This item has
not been before the Board of Trustees and, thus, the two board members were only speaking for
themselves, and not the Board, the College, or anyone associated with the District.
ADJOURNMENT