HARTNELL COMMUNITY COLLEGE DISTRICT
Board of Trustees
Public Hearing on Annual Budget and Regular Meeting Agenda
September 13, 2011
TIME/PLACE
411 Central Avenue, Salinas
CALL Building, Room 208
5:00 p.m. –PUBLIC HEARING ON 2011-2012 ANNUAL BUDGET
PUBLIC MEETING AND CLOSED SESSION TO FOLLOW
Board of Trustees
Erica Padilla-Chavez, President
Kevin Healy, Vice President
Candi DePauw, Patricia Donohue, Bill Freeman,
Elia Gonzalez-Castro, Ray Montemayor
Juan M. Gutierrez, Student Trustee
Dr. Phoebe Helm, Superintendent/President, Secretary to the Board
The Board of Trustees welcomes you to its meetings. The agenda and supporting documents are on the college’s
website at www.hartnell.edu/board. Contracts requiring approval of the Board on this agenda are available to view in
the President’s Office. Typically, the agenda consists of the following:
A. CONSENT AGENDA: These matters include routine administrative and financial actions and normally approved
by a single majority vote.
B. REGULAR AGENDA: Action Items: These items include significant administrative and financial actions
classified by departmental areas and approved by majority vote for each item.
Information Items: These items include presentations to the Board and items for discussion prior to Board action,
normally taken at the next meeting.
C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6, the
Board of Trustees may meet in Closed Session to consider legal, personnel, labor, and/or contract matters.
INDIVIDUALS DESIRING TO ADDRESS THE BOARD: Any member of the audience desiring to address the
Board should complete and submit to the Clerk prior to the meeting, if possible, a Speaker Request Form, available at
the door. When the item PUBLIC COMMENTS is taken, the Board President will recognize those who have filled out
a Speaker Request Form in the order in which they are received. The Board President may limit the time of
presentation to three minutes per speaker, and a maximum of fifteen minutes. Pursuant to Board Policy 1025, members
of the public shall also be able to address the Governing Board regarding items on the agenda as those items are taken
up. Following public comment, the Board President will limit discussion to the Board only.
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all students shall have
equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to the
learning needs of our community and dedicated to a diverse educational and cultural campus environment that prepares
our students for productive participation in a changing world.
ACCOMMODATIONS: All meeting locations are wheelchair accessible. The following services are available when
requests are made by 4:00 p.m. of the Thursday before the Board meeting: American Sign Language interpreters or use
of a reader during a meeting; large print agenda or minutes; assistive listening devices. Please contact, the Office of the
President at (831) 755-6900, if you need assistance in order to participate in a public meeting or if you need the agenda
and public documents modified as required by Section 202 of the Americans with Disabilities Act.
HCCD –REGULAR MEETING OF THE BOARD – SEPTEMBER 13, 2011
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I.
PUBLIC HEARING ON THE ANNUAL BUDGET FOR FISCAL YEAR 2011-2012
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. OPEN PUBLIC HEARING
E. PRESENTATION ON ANNUAL BUDGET
F. PUBLIC COMMENTS ON ANNUAL BUDGET (three minutes maximum per person)
G. CLOSE PUBLIC HEARING
Action
II.
H. ADOPT ANNUAL BUDGET
Adopt the annual budget for fiscal year 2011-2012.
REGULAR SESSION
PUBLIC COMMENTS
Fifteen minutes (three-minute maximum per person) set aside to receive public comments on closed
session and public session, or items not on the public session agenda, but within the jurisdiction of the
Board.
III.
CONSENT AGENDA
A. MINUTES
Adopt minutes of Regular Meeting of August 16, 2011 and Session of August 23, 2011.
B. DISBURSEMENTS
Ratify disbursements from any or all of the following funds: general; debt service; bookstore;
child development; capital outlay projects; scheduled maintenance; property acquisition; bond
projects; cafeteria; self-insurance; retirees health benefits; associated student body; scholarship,
loan, and trust; and intercollegiate athletics.
C. PROPERTY SURPLUS
Declare the property as surplus and authorizes its disposal by the Administration.
D. GRANT APPLICATION – U.S. DEPT OF EDUCATION – MIGRANT EDUCATION FOR
HIGH SCHOOL EQUIVALENCY PROGRAM GRANT
Ratify grant application for the High School Equivalency Program grant for $2.3 million, accept
the funds, and authorize the administration to enter into agreements to execute the work per the
grant application. The term of this grant is five years, July 1, 2011 through June 30, 2016.
HCCD –REGULAR MEETING OF THE BOARD – SEPTEMBER 13, 2011
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E. GRANT APPLICATION – EMPLOYMENT DEVELOPMENT DEPARTMENT,
WORKFORCE INVESTMENT ACT – YOUTH CAREER TECHNICAL EDUCATION
Ratify the grant application for the Employment Development Department Workforce Investment
Act Youth Career Technical Education Program, accept the funds, and authorize the
administration to enter into agreements to execute the work per the grant application. The grant
award is $499,950 effective October 2011 through March 2013. The funds will support
comprehensive training for entry-level jobs in agricultural industrial and green construction
technologies for 16-24 year-old youth.
F. AGREEMENT TO ACCEPT FUNDS FROM RANCHO CIELO AS A SUB-RECIPIENT
Approve to accept funds from Rancho Cielo as a sub recipient of the U.S. Department of Labor
YouthBuild Grant and authorize the administration to enter into agreements to execute the work
per the grant application. The college will receive $153,156 to support courses in sustainable
construction for students enrolled in the Academy for College Excellence program effective
September 14, 2011 through June 30, 2013.
G. EXTENDED CAMPUS AGREEMENT – SAN GERARDO COOPERATIVE
Authorize the administration to enter into an extended campus agreement with the San Gerardo
Cooperative for limited use of the Gerardo Community Hall, effective September 14, 2011
through November 2, 2011. There is no cost for use of this facility.
H. EXTENDED CAMPUS AGREEMENT FOR CLINICAL EXPERIENCE – OB/GYN
ASSOCIATES CENTRAL COAST
Authorize the administration to enter into an extended campus agreement with OB/GYN
Associates Central Coast for clinical experience for the Nursing Program effective September 19,
2011 with a 6 month written notice termination clause by either party. There is no cost for use of
this facility.
IV.
I.
RATIFY AGREEMENT BETWEEN HARTNELL COMMUNITY COLLEGE DISTRICT AND
G. G. FINANCIAL SERVICES
Ratify the agreement between Hartnell Community College District and G. G. Financial Services
for the services of Gracie Gast as Interim Vice President, Support Operations.
J.
PERSONNEL ACTIONS
Approve and/or ratify Personnel Actions (included in packet).
ACTION ITEMS
Action
A. BUDGET REVISIONS
Approve the budget revisions numbered 9396 to 9418.
Action
Action
B. REDISTRICTING ADVISORY COMMITTEE
Ratify the appointment of one member to the Redistricting Advisory Committee to represent Area
and the withdrawal of another member in Trustee Area one.
Action
C. SECOND READING OF REVISED BOARD POLICY 1110, HEALTH BENEFITS FOR
MEMBERS OF THE GOVERNING BOARD
Approve second and final reading of revised Board Policy 1110, Health Benefits for Members of
the Governing Board.
HCCD –REGULAR MEETING OF THE BOARD – SEPTEMBER 13, 2011
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D. RESOLUTION 11:9, TO CHANGE THIRD PARTY PLAN ADMINISTRATORS
Adopt Resolution 11:9, To Change Third Party Plan Administrator for 403(b) and 457 Voluntary
Retirement Plans. Annual fees of less than $24 are applied to actively contributing participants,
only.
Roll-call
V.
INFORMATION ITEMS
A. UPDATE ON CURRENT CONSTRUCTION PROJECTS
Receive the written report on current construction projects.
Joseph Reyes, Director, Maintenance
B. MONTEREY COUNTY TREASURER’S INVESTMENT REPORT
Receive Monterey County Treasurer’s Investment Report for quarter ending June 30, 2011.
C. FIRST READING OF BOARD POLICIES
Review first reading of instructional policies
1. Revised 4100, Standards of Scholarship
2. Revised 4120, Academic Freedom
3. Revised 4130 Pre-Co-requisites
4. Delete 4020, Food and Wine Service
D. REPORTS FROM SENATES
Receive oral reports from Student, Academic, and Classified Senates on matters of interest to the
college.
E. REPORT FROM SUPERINTENDENT/PRESIDENT
F. REPORTS FROM BOARD OF TRUSTEES
VI.
CLOSED SESSION
Items discussed in Closed Session may include, legal, personnel, labor, and/or contract matters
authorized for Closed Session per Government Code Sections, 3549.1, 54956.9, 54957, and/or
54957.6.
1. Conference with Legal Counsel - Anticipated Litigation. Initiation of litigation pursuant to
Section 54956.9(c): One potential case.
2. Management Personnel – two positions
VII.
RECONVENE PUBLIC SESSION
A. REPORT OUT FROM CLOSED SESSION, IF ANY
B. ANNOUNCEMENT OF NEXT MEETINGS
1. Board Retreat – September 14, 5-9:30 p.m., Distance Learning Room
2. Board Workshop – School/College Partnership, Hartnell College/Salinas Union High School
District, September 20, 2011, 5 p.m.
3. Regular Meeting – October 4, 5 p.m., CALL, Room 208
VIII.
ADJOURNMENT
Adjourn the meeting.
HCCD –REGULAR MEETING OF THE BOARD – SEPTEMBER 13, 2011
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PUBLIC HEARING
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 13, 2011
Number
Adoption of the 2011-2012 Budget
I. H.
Area
Status
Office of Support Operations
Action (Roll-call)
Recommendation
Having conducted the Public Hearing on the budget, the administration recommends that the
Board of Trustees adopts the budget for fiscal year 2011-2012.
Summary
The 2011-2012 budget is presented for public review and adoption by the Board of Trustees per
the California Code of Regulations (Title 5), Sections 53801 and 53805.
Budget Implications:
Establishes the budget for fiscal year 2011-2012 for all funds.
CONSENT
AGENDA ITEM FOR BOARD MEETING OF:
September 13, 2011
Number
Title
Minutes
III. A.
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe K. Helm
Consent
Recommendation
It is recommended that the Board of Trustees reviews, revises as appropriate, and adopts the
minutes of the Regular Meeting of August 16, 2011 and minutes of Session of August 23, 2011.
Summary
Minutes of the Board of Trustees for are submitted for review and approval as follows:
Regular Meeting of August 16, 2011
Session of August 23, 2011
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
CALL 208, Training Room
411 Central Avenue
Salinas, California
August 16, 2011
OPEN SESSION
Meeting called to order at 5:04 p.m. by Trustee Padilla-Chavez.
PLEDGE OF
ALLEGIANCE
Student Trustee Gutierrez led the Pledge of Allegiance.
ROLL CALL
Erica Padilla Chavez, President
Kevin Healy, Vice President
Candi DePauw
Patricia Donohue
Bill Freeman
Elia Gonzalez-Castro
Ray Montemayor
Juan M. Gutierrez, Student Trustee – (advisory vote per Board Policy 1030)
Dr. Phoebe K. Helm, Superintendent/President
WOMEN’S
EDUCATIONAL
LEADERSHIP
INITIATIVE
The Board received a presentation on the Women’s Educational Leadership Initiative
(WELI). Beverly Grova, Vice President, Advancement, Jackie Cruz, Foundation
Development Officer, Mercedes Quintero, Student Life Coordinator, and two
participants of the program, Sequoia Lewis and Ana Hernandez spoke about the
development of the initiative, the curriculum, and their experience. (Appendix A)
BOND OVERSIGHT
COMMITTEE
ANNUAL REPORT
Bob Perkins, Chair of the Citizens Bond Oversight Committee, presented the 2010
Annual Report, as required each year (Appendix B). Mr. Perkins stated that based on
the review of financial records, bond money has been spent only for the purposes
authorized by Measure H and further affirmed that no bond monies have been spent
for unauthorized purposes. He thanked staff who helped put the report together and
stated it was his pleasure to share the report with the Board.
INTRODUCTIONS
Dr. Suzanne Flannigan, Vice President, Academic Affairs, introduced the new
probationary full-time faculty and deans to the Board and to the assembly.
New probationary full-time faculty: Silvia Millan-Vossler, Math; Jason Hough,
Speech/ Communication; Maya Watson, English; Christina Esparza-Luna,
Economics; Amy Taketomo, Chemistry; Rebecca Fields, Biology; and Virginia
Williams, Nursing. In addition, Dr. Flannigan announced two temporary full time
faculty, Tricia Sanford, Math (1 semester temp) and Ralph Royer,
Agricultural Engineering (1 year temp).
New deans: Kathy Mendelsohn, Dean of Fine Arts, Languages, and Student Support
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – AUGUST 16, 2011
Page 1 of 7
(1 year interim); Dr. Brian Lofman, Dean of Social and Behavioral Science and
Accreditation (1-year interim); Stephanie Low, Dean of Curriculum and Instructional
Support; Dr. Carole Bogue-Feinour, Dean of Math, Science, Engineering and Library
Services (1 year interim); Dr. Kelly Locke, Director, Title V (1 year interim)
The new academic deans join Dr. Zahi Attalah, Dean of Advanced Technology and
Paulette Bumbalough, Dean of Economic Development and South County Education
Services, and Mary Young, Assistant Dean/Director of Nursing and Health Sciences.
PUBLIC
COMMENTS
There were none.
CONSENT AGENDA
On a motion by Trustee Healy, seconded by Trustee DePauw, by vote of 7-0, and by
advisory vote of Aye (Gutierrez), the Board moved to approve Consent Items B, C,
D, and E.
Pulled for separate vote was Consent Items A. (Freeman)
Pulled for discussion Consent Item C and E (Montemayor, Freeman)
A. MINUTES
Trustee Freeman stated that the July 19, 2011 minutes did not fully capture what he
said about Dr. Helm and Trustee Padilla-Chavez, he stated that they continue to
violate the Brown Act by asking him questions about his living arrangements in
Closed Session and that he believes this should be handled in Open Session because
he is a public official and not an employee of the college. He said that was why he
had asked both of them to resign. Alison Neufeld, Counsel for the college, reminded
Mr. Freeman that he was perilously close to violating closed session. The Board
President then asked if he intended his comments as a motion to amend the minutes.
Mr. Freeman said that he did. Trustee Padilla-Chavez, then called for a second to the
motion, but the motion failed due to the lack of a second.
On a motion by Trustee Healy, seconded by Trustee DePauw, by vote of 6-1, (No:
Freeman) and by advisory vote of Aye (Gutierrez) , the Board moved to adopt the
minutes of the Regular Meeting of July 19, 2011 as submitted.
B. DISBURSEMENTS
Approved disbursements from any or all of the following funds: general; debt
service; bookstore; child development; capital outlay projects; scheduled
maintenance; property acquisition; bond projects; cafeteria; self-insurance; retirees
health benefits; associated student body; scholarship, loan, and trust; and
intercollegiate athletics.
C. US ECONOMIC
DEVELOPMENT
DEPT / PROJECT
17 AG REGIONAL
INNOVATION
CLUSTER JOBS
ACCELERATOR
CHALLENGE
GRANT
Ratified the United States Economic Development Department for Hartnell College’s
Project 17 Agricultural Regional Innovation Cluster Jobs Accelerator Challenge
Grant application, accepted funds, if awarded, and authorized the administration to
enter into agreements to execute the work of the grant. The grant amount is
$2,149,426 of which $999,426 would be Hartnell’s portion. The term of the grant
would be for three years, beginning September 2011.
Trustee Montemayor asked for further information on this grant and Beverly Grova
responded that this grant is in collaboration with three agencies. The program will
develop and implement two new degrees and one certificate programs that include
Agricultural Laboratory and Greenhouse Technician, Integrated and Sustainable Pest
Management and Cyber Security.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – AUGUST 16, 2011
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D. CAREER
TECHNICAL
EDUCATION
GRANT
Ratified the Career Technical Education (CTE) Community Collaborative Project
grant renewal (Year 4), accepted funds, ratified to amend the Memorandum of
Understanding (MOU) with the Salinas Union High School District, and authorized
the administration to enter into agreements and execute the work of the grant. The
total amount of the grant is $400,000. The amended MOU establishes a maximum
reimbursement to the Salinas Union High School District for $200,000, effective
February 1, 2011 through March 31, 2013.
E. PERSONNEL
ACTIONS
Approved and/or ratified Personnel Actions. (Appendix C).
Trustee Freeman thanked Kent Stephens for all of his hard work and diligence and
said that he is sorry to see Kent leave Hartnell because Trustee Freeman will miss
talking to and seeing Kent at college sports events.
ACTION ITEMS
BUDGET REVISIONS
On a motion by Trustee Healy, seconded by Trustee Donohue, by roll call vote of
7-0, and by advisory vote of Aye (Gutierrez), the Board moved to approve the
budget revisions numbered 9359 to 9399.
QUARTERLY
FINANCIAL STATUS
REPORT
On a motion by Trustee Donohue, seconded by Trustee Healy, by roll call vote of
7-0, and by advisory vote of Aye (Gutierrez), the Board moved to accept the
required State Report: Quarterly Financial Status Report (CCFS-311Q) for
quarter ended June 30, 2011.
CONSTRUCTION
CHANGE ORDERS
On a motion by Trustee DePauw, seconded by Trustee Gonzalez-Castro, by vote of
5-2 (No: Freeman, Montemayor), and by advisory vote Nay (Gutierrez), the Board
moved to ratify the construction change orders in compliance with board policy and
procedures for the period of June 17, 2011 to July 19, 2011.
Trustee Freeman asked why the college is paying for the CAT Building change
orders, resulting in an increased cost of $5.5 million (27%) and he asked who signed
off on these orders. Trustee Freeman stated he believes 27% is too high and wants to
know who is being held accountable for these changes.
Dr. Helm explained that initial drawings for the CAT building were planned by the
previous administration and a consultant and planned without faculty input because
the faculty for most of those programs had not been hired. Those plans were
submitted to the Chancellors Office for approval. In 2007, when she first arrived, she
was faced with a choice of either going with the plans as submitted or stepping out of
the queue for State Capital matching funds for the CAT building. Stepping out of the
queue would have meant a $14 million dollar loss to the college. The decision was
made to move forward with the project knowing that significant changes would need
to be made based on user input and the needs of our students and programs. The
length of time between initial planning and State approval and funding frequently
create this type of problem and while no one is proud of the 27% increase, it seemed
better to accept the $14 million from the State and develop a building that meets our
needs than to lose the matching funds. She pointed out that due to the downturn in
the economy, the State has not been able to award Capital dollars since that time and
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – AUGUST 16, 2011
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concluded by saying that we now have a choice of looking at the matter as being
down by $5.5 million or up by $8.5 million.
With regard to his question about who should be held accountable, Dr. Helm stated
that she is the employee who is accountable to the Board.
Trustee Padilla-Chavez thanked Dr. Helm for her explanation, stating that it was
important to our students and community to take advantage of the $14 million.
CAB ENERGY
EFFICIENT ROOF
AND CAB
BOILER/CHILLER
PROJECT AMENDED
CONTRACTS
On a motion by Trustee Donohue, seconded by Trustee Healy, by vote of 7-0, and by
advisory vote of Aye (Gutierrez), the Board moved to approve to amend the contracts
for the CAB Energy Efficient Roof and CAB Boiler Chiller Projects. The
amendment includes an increase cost of $70,000 total.
APPOINTMENT OF
REDISTRICT
ADVISORY
COMMITTEE
On a motion by Trustee Healy, seconded by Trustee DePauw, by vote of 7-0, and by
advisory vote of Aye (Gutierrez), the Board moved to appoint members to the
Redistricting Advisory Committee. (Appendix D)
FIRST READING –
BOARD POLICY 1110,
HEALTH BENEFITS
FOR MEMBERS OF
THE GOVERNING
BOARD
On a motion by Trustee Healy, seconded by Trustee DePauw, by vote of 6-0-1
(Abstained: Montemayor) the Board moved to accept the first reading of revised
Board Policy 1110, Health Benefits for Members of the Governing Board.
The Board asked for clarification regarding the “as built drawings” and Dr. Helm and
Joseph Reyes responded that the architect for the CAB building did not record the
changes that were made when the building was constructed in the 1970s. Thus, the
fact that the “as built drawings” were not accurate created inaccurate assumptions in
the project specifications and bidding processes. Discovery and correction of this
error result in change orders, which is why the request for an increase in the budget
for the projects is being requested.
Student Trustee Gutierrez abstained.
Dr. Helm explained she researched this policy because of Student Trustee Gutierrez’s
request for health care benefits. Through this research, she discovered that Policy
1110, Health Benefits for Members of the Governing Board, was no longer
applicable because of the change in health care providers and because the current
policy references language that no longer applies because of changes in the Edu.
Code.
Also, Dr. Helm reported that staff conducted a poll among the 72 community college
districts and approximately 30 of those districts, do not offer health care benefits to
students.
Trustee Padilla-Chavez thanked Student Trustee Gutierrez for being this matter to the
attention of the Board.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – AUGUST 16, 2011
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INFORMATION ITEMS
The Board received an updated, written report on the current construction projects.
CONSTRUCTION
PROJECTS – UPDATE The report is on Page 88 of the July 19, 2011 Meeting Agenda Packet housed at:
http://www.hartnell.edu/board/packets/August_2011_Regular_Meeting.pdf.
SENATE REPORTS
Academic Senate
Nancy Schur, President of the Academic Senate, reported that the Senate has not yet
met this fall, but that they look forward to getting busy and setting their goals for the
year.
Student Senate
The President of the Student Senate, Francisco Estrada, was absent, Sequoia Lewis, a
member of the Student Senate, reported that their first meeting is scheduled next
Tuesday at 2 p.m. Also, she reported that the Book Lender Program has been very
successful.
Classified Senate
Langston Johnson, President of the Classified Senate, stated that they had no report.
PRESIDENT’S
REPORT
Dr. Helm’s report included:
1. Summer Accomplishments – with complements to faculty and staff:
a. The Western Stage – Let the Eagle Fly – it was a great performance, with
huge audiences that reflected the composition of the community.
b. Pathways to Health Sciences – CA Endowment
(38 students completed – 8 more than planned, 34 enrolled here and 4 at
universities – all or almost all from the Alisal)
c. Women’s Educational Leadership Initiative – 26 women in the first cohort
and great presentation tonight.
d. Math Academy – Eighty nine students participated.
e. Internships:
(1) CSUMB hosted the Computer Science Symposium
(2) Hartnell will host our 50+ interns, their families and University
Mentors on Saturday, August 20th at 3 p.m.in CALL 208
2. Budget Hearing is scheduled for September 13th at 5 p.m. and while we are
disappointed that the State’s revenues are significantly less than forecasted,
we are pleased to say that our estimate was more accurate. As a result, we do
not need to make any major adjustments to the tentative budget adopted in
May. She commended Kent Stephens and his staff for their work.
3. Enrollment
a. Fall – as of 8/15/11 – Unduplicated Headcount = 7837 and 2689
FTES – 8% increase over the same date last year.
b. Summer – 744 FTES (unaudited)
4. Accreditation
a. Hartnell’s Self Study – Dr. Flannigan is putting together writing
teams and that she and Dr. Helm will be reviewing that work at
the Board Development Workshop next week with particular
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – AUGUST 16, 2011
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b.
BOARD REPORTS
emphasis on the requirements and roles of the Board.
Accreditation Team Chair – Dr. Helm will chair a team and Lucy
Serrano will be serving as the staff assistant to that team. Both of
them will be off campus in training August 30th – September 1st.
They will conduct the visit the week of the 16th of October and
will need to schedule a pre-visit sometime in early September.
Trustee Gonzalez-Castro reported that she was pleased to attend the Governance
Leadership Institute sponsored by the Association for Community College Trustees
earlier this August. She reported that she received and learned a significant amount
of information. She shared many of the materials she received from workshops and
reported that she shared the college’s shared governance process with other Trustees
on a national level. Trustee Gonzalez-Castro thanked Mr. Stephens for his time at
Hartnell and the graduates of the Women’s Educational Learning Institute (WELI).
In closing, she complimented The Western Stage for their fine performance of Let the
Eagle Fly.
Trustee Freeman reported that he was proud of the WELI presentation this evening
and was pleased to see 85 students complete the Math Academy – he attend the Math
Academy ceremony last Friday. He made two proposals: 1) Move to make Hartnell a
four-year institution so that four year degrees could be offered in various programs;
2) Work with Leon Panetta, Secretary of Defense, to collectively develop an
educational plan to support our veterans when they come home.
Trustee DePauw reported that she will miss Kent. She said that it occurred to her,
that when she listens to all of the accomplishments, that there should be some way to
tie these accomplishments to the Board’s goals and that it should be documented.
She is pleased to hear about the status of the budget and she congratulated the WELI
participants.
Trustee Donohue extended her appreciation to Kent Stephens stating that he made the
budget easier to understand and she gave kudos to the Foundation Office for their
recent newsletter, as well as the Western Stage and WELI.
Trustee Montemayor congratulated the WELI participants and students of the Math
Academy. He thanked Lucy Serrano and Alfred Muñoz for their work, but stated that
he was most appreciative and thankful to Kent Stephens because of the way Kent
explained the budget (mason jar analogy) to him personally. Mr. Stephens will be
missed.
Student Trustee Gutierrez reported on information he received at the recent Student
Trustee Workshop he attended in San Francisco. Student Trustee Gutierrez said he
wants to do something to stop the cutbacks and recently learned of an initiative that is
being pushed to collect a 25% tax from oil companies that would benefit higher
education. He is collecting signatures for this initiative and asked the Board for their
support.
Trustee Healy expressed his appreciation to Kent Stephens and wished him well. He
congratulated the WELI graduates. He thanked Beverly and staff for their work and
stated that obtaining PCA certification with regard to pest control is not easy and
hard to come by. He appreciates the work involved in this effort.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – AUGUST 16, 2011
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Trustee Padilla-Chavez echoed all of what Trustee Gonzalez-Castro shared about the
Governance Leadership Institute – she attended as well and shared an excerpt from
an article that she felt described Hartnell and validated the Boards Goals as being on
target.
She read the first paragraph of the article, Retention Solutions: High Tech and High
Touch, from the Association for Community College Trustees quarterly publication:
Completion has joined access as top priority for community college and for
good reason. According to ACTE, only about 56 % of students who attend
community colleges continue on to their second year. That retention rate is
improving each year, but it needs to increase at an accelerated rate if
community colleges’ are to shine by helping increase the nation’s ranks of
degrees and certificate holders. Retention and completion rates should be
top priorities as college trustees review and guide policies and strategies to
optimize the balance between access, student success, and cost.
She wished Kent well and thanked him for making budgets digestible. She
welcomed the newest members to the college and looks forward to a good year.
ANNOUNCEMENT
Trustee Padilla-Chavez announced the upcoming meetings and study session:
1. Study Session – August 23, 5 p.m., Hartnell College, CALL-208
2. Regular Meeting – September 13, 5 p.m., Hartnell College, CALL-208
3. Joint Board Meeting – Salinas Union High School District
September 20, 5 p.m. Hartnell, CALL-208
CLOSED SESSION
The Board held no Closed Session this evening.
ADJOURNMENT
On a motion by Trustee Healy, seconded by Trustee Montemayor, and unanimously
carried, the Board moved to adjourn the meeting at 6:24 p.m.
Erica Padilla-Chavez
Board of Trustees President
Phoebe K. Helm
Board Secretary
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WELI GOAL Provide life skills, leadership skills and
financial support for socio-economically
disadvantaged students of
Hartnell College.
Community Response to WELI
ƒ 50 community leaders involved
ƒ Over $90,000 raised in three months
ƒ Life skills and leadership program
ƒ Great enthusiasm
Results of First WELI class
•26 WELI scholars
•100% completion rate
•97% are enrolled for Fall
•An average of 13 units
WELI Sponsors
Margaret
D’Arrigo-Martin
WELI Donors
Paulette Bumbalough
Margaret D’Arrigo-Martin
Patricia Donohue
Driscoll’s
Jim and Karen Fanoe
Catherine Kobrinsky Evans
Monterey County Women
Lawyers Association
Tobi Marcus
Linda Moore
Jo Ann Novoson
Erica Padilla-Chavez
Anne Sanchez
Valerie Schlothauer
Anne Secker
Jacqueline Steensma
Julie and Wayne Tucker
HARTNELL COLLEGE
MEASURE H CITIZENS’ BOND OVERSIGHT COMMITTEE
ANNUAL REPORT
Center for Admissions and Lifelong Learning (CALL) faces the Library & Learning Resource Center (LRC) across the newly landscaped plaza.
Dear Community Member:
Statem ent of C o m pli anc e
The Annual Report is submitted to the public and to the Board of Trustees
by the Hartnell College Citizens’ Bond Oversight Committee in partial
fulfillment of the Committee’s responsibilities as set forth within Article
XIII.A, Section 1 of the State of California Constitution and Sections 15278
through 15282 of the State of California Education Code.
The Citizens’ Bond Oversight Committee herewith presents its Annual Report to the Hartnell College
Governing Board and the public, finding that Proposition H bond expenditures have been issued
properly, only for projects identified in the bond measure, and that no Measure H money were used
unlawfully for teacher or administrator salaries. This assurance is supported by the financial and
performance audits that were completed on November 17, 2010, by the accounting firm Vicenti, Lloyd,
& Stutzman LLP.
District voters approved the issuance of $131 million of general obligation
bonds on November 5, 2002
When Hartnell Community College District voters approved Measure H on November 5, 2002,
authorizing $131 million in general obligation bonds under the rules established by Proposition 39.
These rules required the creation of a Citizens’ Bond Oversight Committee to oversee and ensure that the
funds were spent only for the projects identified in the bond measure. The committee reports that, to
the best of its knowledge, the college is in full compliance with the responsibilities as described in Article
XIIIA of the California State Constitution.
Series
Series
Series
Series
When the community entrusted Hartnell College with bond funds, it approved a modernization project to
increase the quality and capabilities of the college. We are now seeing this dream take shape, and it is
clear our investment will serve the district well for many years to come. As committee chair, it has been
my honor to work with committee members and district staff to help fulfill Measure H's promise.
Bon d I ssuanc e
A - Bonds were issued in April 2003 in the amount of $35 million
B - Bonds were issued in June 2006 in the amount of $35 million
C - Bonds were issued in May 2009 in the amount of $12.6 million
D - Bonds were issued in June 2009 in the amount of $48.4 million
Respectfully,
Bob Perkins
Chair
Citizens’ Bond Oversight Committee
$3,261,976
TOTAL
EXPENDITURES
$3,261,976
$23,550,608
$23,550,608
$5,360,798
$27,060,798
CAB Refresh #1
$216,810
$481,921
CAB Refresh #2
$106,742
$106,742
CAB Refresh #3
$451,927
$472,399
CAB Refresh #4
$210,157
$229,957
$1,518,000
$1,518,000
$7,646,388
$18,556,388
$6,260,000
$6,260,000
Pool Renovation
$720,510
$720,510
Campus Lighting Phase I
$550,000
$550,000
Campus Lighting Phase II
$150,000
$150,000
PROJECT
STATE FUNDS
Campus Infrastructure Phase I
Parking Structure
$21,700,000
Learning Resource Center (LRC)
NE Landscape Project
$10,910,000
CALL Building
PE Renovation Project
Student Center
Alisal Campus Center for Advanced Technology
King City Energy Eff Roof
King City Land Acquisition
TOTAL
$14,850,000
$47,460,000 +
MEASURE H
$7,200,000
$7,200,000
$14,650,000
$29,500,000
$59,300
$2,880,000
$59,300
$2,880,000
$74,793,216 =
As of June 30, 2010 a total of $89,737,409.89, since the bond
was approved, had been spent of the Measure H funds and there
is a total of $48,000,000 remaining. Note that the two amounts
add up to more than the approved $131,000,000. The total
includes interest earned and the refunding (1) of the bond
($6,737,409.89). In addition, it should be noted that
$47,460,000 in State Capital Bond Funds were provided as
matching funds on three of the projects.
(1) Refunding occurs when an entity that has issued callable bonds
calls those debt securities from the debt holders with the express
purpose of reissuing new debt at a lower coupon rate. In essence,
the issue of new, lower-interest debt allows the company to
prematurely refund the older, higher-interest debt.
Any remaining funds from a project goes back into Measure H for
future projects.
$122,558,599
*partial list
The Center for Advanced Technology transforms the Alisal Campus into a high tech center for research and innovation. (1752 Alisal St.) Resp on si bi lit ies of the C iti zen s’ Bo n d O versi gh t
C om m ittee
C itiz en s’ Bo n d O versi gh t
C om m ittee M em bers
•
•
Bob Perkins, Chair
Business
Michael Payne
•
•
Senior Citizens Organization
Terry McHenry
At Large
•
Bruce Adams
To monitor expenditure of bond funds
Ensure the expenditure is for the purpose approved by
the voters
Inform the public of bond expenditures and revenues
Report to the public district compliance with California
Constitution Article XIII A, Section 1 (b) (3) as provided
for by the attorney general’s opinions
Provide an annual report to the Board and the
community
At Large
Julie Tucker
College Support Organization
Anahi Alcibar
Student Representative
Celia Perez Martinez
Tax Payer’s Organization
For more information visit www.hartnell.edu/h
or contact (831) 755- 6900
Ind epend ent Financ ial and Perfor manc e Aud its
The accounting firm Vicenti, Lloyd, & Stutzman LLP, presented the Annual Independent Financial
and Performance Audits to the Board of Trustees on December 7, 2010. In addition to issuing an
unqualified opinion, the audit found the financial statements to fairly present the financial
position and changes in Measure H fund balance in accordance with accounting principles
generally accepted in the United States.
These audits are available at: www.hartnell.edu/h
FUTURE PROJECTS
Science Center
PROJECTED
ESTIMATE COSTS
$33,000,000
CAB Renovation
$8,000,000
Technical Training Building
$8,500,000
PE Field House
$1,500,000
City Sidewalk Project
$500,000
Campus Way-finding (Signage)
$125,000
CAB Boiler / Chiller Project
CAB Energy Efficient Project
Alisal Sign
$350,000
$250,000
$100,000
TOTAL
The PE Renovation began with the completion of a world class baseball, softball and soccer fields.
$52,325,000
*partial list
The NE Landscape Project created an inviting new entrance to the college at Homestead and Central Ave.
Conclusions
The Measure H Citizens’ Bond Oversight Committee finds that Hartnell College has
complied with the spirit and requirements of state law, and the commitment made to
the voters in accounting for and expending public bond funds.
The Student Center Renovation provides a vibrant home for student activities, study sessions, and grabbing a bite to eat between classes. Appendix C
THE FOLLOWING PERSONNEL ACTIONS WERE APPROVED AND/OR RATIFIED ON
AUGUST 16, 2011, REGULAR MEETING OF THE BOARD OF TRUSTEES:
I. Retirements, resignations, releases, and leave requests
A. Ratify resignation of management personnel:
1.
Kent Stephens, Vice President of Support Operations (#A-46), effective September 18,
2011.
B. Ratify resignations of classified personnel:
1.
Stephanotis D. Anastasia, Science Lab Technician (#CC-28), effective July 28, 2011.
2.
Sara Sanchez, EOPS/CARE Technician (#CC-87), effective August 19, 2011.
3.
Mercedes Quintero, Student Life Coordinator (#CC-64), effective August 12, 2011.
C. Ratify resignation of faculty employee:
1.
Ko Cooper, Agriculture Instructor (#F-104), effective June 2, 2011.
II. Appointments
A. Ratify appointment of temporary full-time academic personnel:
1.
Tricia Sanford, temporary full-time Math Instructor, (#F-115), Math and Science
Department, Step 4, Column B, effective August 15, 2011 for one semester.
2.
Ralph Royer, temporary full-time Agricultural and Industrial Technology Instructor (#F104), Advanced Technology Department, Step 15, Column A, effective August 15, 2011
for one academic year.
B. Ratify appointment of management personnel
1.
Matthew Coombs, Vice President of Information and Technology Resources, (#A-46)
Management Salary Schedule, Range 1(a).
C. Ratify appointment of classified employee:
1.
David Techaira, full-time, 40 hours per week, Accountant - Classified (#CC-164),
Business Office Department, Step A, Range 36, effective July 20, 2011. This action
reflects a promotion from full-time, 40 hours per week, Accounting Technician –
Classified (#CC-16), Business Office department.
D. Ratify appointment of substitute position:
1.
Eva Diaz, $14.30/hr (40 hrs/week), clerical assistant, July 20 – September 19, 2011.
2.
Marlena Ramirez, $14.99/hr (24 hrs/week), Financial Aid Technician, August 1 –
September 30, 2011.
E. Ratify appointment of part time instructors for summer session 2011:
1.
Patrizia Ahlers-Johnson, Psychology
2.
Elizabeth Andrade, Psychology
3.
Olga Blomgren, English
4.
Derek Bonsper, Health Services
5.
Susanne Burns, Theatre Arts
6.
Lucas Cantin, Chemistry
7.
Emily Carr, English
8.
Denise Castro, Health Education
1
Appendix C
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
Mark Cisneros, English
Philip Collins, Music
Nicole Crais, Health Education
Jesus Cuevas, Physical Education
Cindy Dinh, English & Speech
Javier Dorantes, Welding
Derek Duarte, Theatre Arts
Yvonne Eaton, English as a Second Language
Linda Edlund, Anthropology
Warren Edmonds, Computer Systems
Mark Englehorn, Theatre Arts
Sewan Fan, Physics
William Faulkner, Music
Marilu Flores, Spanish
Kimie Garcia, Foundation of Success, Appointment based on equivalency as follows:
MFA Dance, BS Recreation, Kinesiology and Nutrition background. Teacher training in
yoga and body work movements.
Rich Givens, Physical Education
Crystal Gonzalez, Chemistry
Sharon Gordon, English
Albar Ivan Guerrero, Physical Education
Katherine Harris, Biology
Frank Henderson, Instructional Aide. Appointment based on equivalency as follows: MS
Education including course work related to education, education psychology or
instructional psychology in several courses (14 units).
Patricia Henrickson, Early Childhood Education
Jeffrey Heyer, Theatre Arts
John Himelright, Philosophy
Jonathan Hubbard, Biology
Carolyn Jensen, Mathematics
Daniel Kaplan, Biology
John Keithly, Automotive Technology
Jennifer Keller, Speech
Jeffrey Kettering, Administration of Justice
Taesung Kim, Mathematics
Jefferson Kise, Economics
Kendon Kraska, Psychology
Sylvia Langland, Family Consumer Studies
Jeffrey Lewis, Administration of Justice & Political Science
Vince Lewis, Counseling
Maria Marquez, Spanish
Paul MacDonald, Physical Education
Nickolas McDaniel, Psychology
Robin McKee-Williams, Theatre Arts
Silvia Millan-Vossler, Mathematics
Eric Moberg, English
2
Appendix C
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
Glenda Mora, English
Fawn Morley, Political Science
Peggy Munoz-Meador, Political Science
Pamela Murakami, Art
Martin Need, English
Renee Nelson, English
Norma Nichols, Counseling
Pete Noble, Physical Education
Juan Oliverez, History
Sam Pacheco, History
Jennifer Pagliaro, Art
Jamie Pedroza, Physical Education
Merry Pratt, Psychology
Victor Ramos, Mathematics
65.
Garrett Riley-George, History. Appointment based on equivalency as follows: 21 units
graduate level and 18 units upper division in history; BA in History.
66.
67.
Wendy Roscher, English
Tammi Ross, Physical Education
68.
Toshio Sakai, Japanese. Appointment based on equivalency as follows: BA in Literature
from Meiji Gakuin University; secondary credential in Japanese language; has taught
Japanese at several colleges including DLI; MA in Religion.
69.
70.
71.
72.
73.
74.
75.
76.
Soad Sedrak, Mathematics
Nancy Sevier, Photography
Steve Seymour, Physical Education
Mark Shilstone, Speech
Steven Shore, History
Jeffrey Smith, Anthropology
Tracey Spencer, Administration of Justice
Eric Strayer, Sociology
77.
Patricia Sullivan, Photography. Appointment based on equivalency as follows:
undergraduate coursework in design and visual arts; 19 graduate credits in Fine Arts.
78.
79.
80.
81.
82.
83.
Amy Taketomo, Chemistry
Afshin Tiraie, Mathematics
Mary Ann Toney, Physical Education
Jose Trujillo, Administration of Justice
Paula Tyler, Physical Education
Chris Vasseur, Physical Education
84.
Senorina Vazquez, Mathematics. Appointment based on equivalency as follows:
undergraduate degree in math, and 27 upper division and graduate hours in math from
UC Santa Cruz.
85.
86.
87.
Simon Ward, Mathematics
Marisol White, Sociology
Susan Williams, English
3
Appendix C
88.
Theodore Windham, Physical Education
89.
Neil Withers, Mathematics
90.
Daphne Young, English
91.
Patrick Yuh, Biology
92.
Chris Zepeda, Physical Education
F. Ratify appointment of Professional Experts:
The Athletic program provides competitive opportunities for Hartnell students, and professional
experts assist coaches in fulfilling the program’s mission:
1.
Nicholas Birchall, $150, assistant men’s basketball coach, June 20 – 24, 2011.
2.
Veronica Cortese, $300, assistant volleyball coach, July 18 – 22, 2011.
3.
Jeffrey Eaton, $150, assistant track coach, June 27 – July 1, 2011.
4.
Victorino Ferdinand, $100, assistant baseball coach, June 27 – July 1, 2011.
5.
Paul McDonald, $300, assistant softball/tennis coach, July 11 – 15, 2011.
6.
Geno Sigala, $500, assistant softball/tennis coach, July 11 - 15, 2011.
7.
Michael Ward, $200, assistant track coach, July 18 – 22, 2011.
The mission of the East Salinas GEAR UP program is to increase the number of students who are
prepared to enter and succeed in post-secondary education and to increase parent involvement by
assisting Spanish-speaking GED students in mastering subject matter: reading and writing, social
science, social studies, and math:
8.
Jaime Diaz, $20/hr (40 hrs/week), Family Liaison, July 1, 2011 – June 30, 2012.
Hartnell’s theater arts program – The Western Stage (TWS) provides students the opportunity to
learn their craft within a professional context. Assignment is for 2011 subscription season, which
runs January 24 – December 17, 2011:
9.
Ted Dolas, $5000, scenic and lighting design, July 1 – December 11, 2011.
10.
Derek Duarte, $4200, theatrical lighting design, July 1 – December 17, 2011.
11.
David Parker, $18,000, theatrical scenic design, July 1 – December 17, 2011.
The categorically funded program, Disabled Students Programs and Services (DSP&S), offers
supportive services and instruction for students with disabilities:
12.
Krista Adams, $46 - $48/hr (based on assignment, 20 hrs/week), sign language
interpreter, June 1, 2011 – June 1, 2013.
13.
Patricia Green, $30/hr (on call), sign language interpreter, June 23, 2011 – June 23,
2013.
14.
Jacquelynn Fitzpatrick, $30 – $35/hr (based on assignment, 30 hrs/week), sign language
interpreter, June 1, 2011 – June 1, 2013.
15.
Albert Kemp, $28 - $30/hr (based on assignment, on call), sign language interpreter,
June 1, 2011 – June 1, 2013.
16.
Monica Martinez, $35/hr (on call), sign language interpreter, June 20, 2011 – June 20,
2013.
17.
Summer Monticue, $35 - $37/hr (based on assignment, on call). Sign language
interpreter, June 1, 2011 – June 1, 2013.
18.
Karla Moore, $46 - $48/hr (based on assignment, 30 hrs/week), sign language
interpreter, June 1, 2011 – June 1, 2013.
4
Appendix C
19.
Sarah Vasey, $35/hr (on call), captionist, June 20, 2011 – June 20, 2013.
Supplemental Instruction (SI) is a peer-led academic support program that helps students enrolled in
certain historically challenging courses. SI leaders in the Tutorial Center facilitate student learning
through out-of-class discussion and study skills support. Grant-funded.
20.
Karina Young, $14.42/hr (20 hrs/week), tutor, June 20 – July 29, 2011.
The Foster Kinship Care Education Program (FKCE) provides advanced training for current and
prospective foster, relative, and non-related extended family member caregivers, adoptive parents,
and local agency employees; and support for foster home recruitment activities. This grant-funded
program is a joint effort of the California Community College Chancellor’s Office and the
Department of Social and Employment Services (DSES). Assignments include orientation leaders,
trainers, childcare and activity providers, and program coordination, and run through June 10, 2013:
21.
Alberto Camacho, $40/hr (as needed), trainer, July 1, 2011 – June 10, 2013.
22.
Karen Clampitt, $45/hr (as needed), instructor, July 1, 2011 – June 10, 2013.
23.
Gabriela Clemente, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
24.
Gabriela Clemente, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
25.
Paulina Clemente, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
26.
Paulina Clemente, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
27.
Susan Derichswieler, $30/hr (as needed), trainer, July 1, 2011 – June 10, 2013.
28.
Susan Derichswieler, $22/hr (as needed), recruiter, July 1, 2011 – June 10, 2013.
29.
Geneiva Flanagan, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
30.
Angela Gomez, $35/hr (as needed), trainer, July 1, 2011 – June 10, 2013.
31.
Christy Grothe, $40/hr (as needed), trainer, July 1, 2011 – June 10, 2013.
32.
Jason Hall, $40/hr (as needed), trainer, July 1, 2011 – June 10, 2013.
33.
Jason Herrier, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
34.
Juana Jaimes, $40/hr (as needed), instructor, July 1, 2011 – June 10, 2013.
35.
Juana Jaimes, $22/hr (as needed), trainer, July 1, 2011 – June 10, 2013.
36.
Genoveva Jimenez, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
37.
Genoveva Jimenez, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
38.
Mariana Jimenez, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
39.
Mariana Jimenez, $17/hr (as needed), childcare lead coordinator, July 1, 2011 – June 10,
2013.
40.
Debra Keller, $20/hr (16 hrs/week), counselor, June 15, 2011 – June 15, 2013.
41.
L’Shanna Klein, $100/hr (as needed), trainer, July 1, 2011 – June 10, 2013.
42.
Marisela Lemus, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
43.
Belen Macias, $40/hr (3 hrs/week), trainer, July 1, 2011 – June 10, 2013.
44.
JoSara Pipitone, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
45.
Patricia Ramirez, $44/hr (as needed), liaison, August 11, 2011 – June 10, 2013.
46.
Patricia Ramirez, $25/hr (as needed), trainer, July 11, 2011 – June 10, 2013.
47.
Chris Shannon, $50/hr (6 hrs/week), instructor, July 1, 2011 – June 10, 2013.
48.
Melva Simmons, $40/hr (as needed), trainer, July 1, 2011 – June 10, 2013.
49.
Norma Smith, $45/hr (6 hrs/week), instructor, July 1, 2011 – June 10, 2013.
50.
Janice Spence-Sharpe, $25/hr (as needed), trainer, August 1, 2011 – June 10, 2013.
51.
Charles Trementozzi, $40/hr (as needed), trainer, July 1, 2011 – June 10, 2013.
52.
Donna Trementozzi, $22/hr (6 hrs/week), FKCE trainer, July 1, 2011 – June 10, 2013.
5
Appendix C
53.
54.
Donna Trementozzi, $22/hr (6 hrs/week), trainer, July 1, 2011 – June 10, 2013.
Donna Trementozzi, $40/hr (6 hrs/week), instructor, July 1, 2011 – June 10, 2013.
G. Ratify appointment of playground assistants:
1.
Vera Amador Rodriguez, $12/hr (35 hrs/week), playground assistant I, August 1, 2011 –
June 30, 2012.
2.
Susana Chavez, $12/hr (32 hrs/week), playground assistant I, August 1, 2011 – June 30,
2012.
3.
Yesenia Escamilla Santiago, $12/hr (32 hrs/week), playground assistant I, August 1,
2011 – June 30, 2012.
4.
Karla Coronado, $12/hr (20 hrs/week), playground assistant I, August 1, 2011 – June 30,
2012.
5.
Elizabeth Manzo, $12/hr (20 hrs/week), playground assistant I, August 1, 2011 – June
30, 2012.
H. Ratify appointment of volunteer position:
1.
Rufino Davis, Academy for College Excellence, July 1 – July 30, 2011.
2.
Sophia Rocha, Academy for College Excellence, July 1 – July 30, 2011.
I. Ratify appointment of Student Workers for summer session 2011:
1.
Norma Armenta, Child Development Center, Student Worker I
2.
Ana Banderas, Math Academy, Student Worker III
3.
Christan Bravo, EOP&S, Student Worker II
4.
Maria Rosario Chua, Math Academy, Student Worker III
5.
Michelle Crocker, Tutorial Center, Student Worker III
6.
Carlo Figueroa, Math Academy, Student Worker III
7.
Mark Hernandez, Tutorial Center, Student Worker IV
8.
Jose Hinojosa, Tutorial Center, Student Worker III
9.
Monica Lara, Child Development Center, Student Worker I
10.
Bruce Liscomb, Math & Science, Student Worker IV
11.
Ivan Lopez Mendoza, Math Academy, Student Worker III
12.
David Magill, Math Academy, Student Worker III
13.
David Magill, Tutorial Center, Student Worker III
14.
Mayra Martinez, Library, Student Worker I
15.
Mayra Martinez, Tutorial Center, Student Worker III
16.
Mayra Martinez, Math Academy, Student Worker III
17.
Lisa Medina, Counseling, Student Worker II
18.
Gladys Medrano Zavala, Child Development Center, Student Worker I
19.
Maria Melendrez, Financial Aid, Student Worker III
20.
Karina Murillo, Math Academy, Student Worker III
21.
Masaya Nakamura, Tutorial Center, Student Worker III
22.
Masaya Nakamura, Math Academy, Student Worker III
23.
Monica Navarro, Financial Aid, Student Worker III
24.
Rohit Patel, Math Academy, Student Worker III
25.
Rolando Perez, Math Academy, Student Worker III
26.
Lorenzo Reyna, Tutorial Center, Student Worker III
6
Appendix C
27.
28.
29.
30.
31.
Robert Sanchez, Financial Aid, Student Worker III
Christine Savala, Tutorial Center, Student Worker IV
Christine Savala, Math Academy, Student Worker III
Aleksandra Shabanova, Math Academy, Student Worker III
Esther Vargas, Tutorial Center, Student Worker I
J. Ratify appointment of Student Workers for fall semester 2011:
1.
Maria Carranza, Child Development Center, Student Worker III
2.
Maleny Chavez, Child Development Center, Student Worker I
3.
Grecia Cordova Martinez, Child Development Center, Student Worker III
4.
Eric Gomez, Child Development Center, Student Worker I
5.
Rebecca Gomez, Child Development Center, Student Worker I
6.
Sol Gonzalez, Child Development Center, Student Worker III
7.
Omar Jacuinde Caballero, Child Development Center, Student Worker II
8.
Jessica Kelly, Child Development Center, Student Worker I
9.
Moises Martinez, Child Development Center, Student Worker I
10.
Maria Rosario Pedraza de Avalos, Child Development Center, Student Worker III
11.
Olga Pena Fuentes, Child Development Center, Student Worker III
12.
Adriana Rivera, Child Development Center, Student Worker III
13.
Maria Santana Barragan, Child Development Center, Student Worker II
14.
Blanca Valdez Rodriguez, Child Development Center, Student Worker III
7
APPENDIX D
HARTNELL COMMUNITY COLLEGE DISTRICT
REDISTRICTING PROCESS
List of Advisory Committee Members Selected by Trustees
Trustee Area #1– Kevin Healy
1. Manuel Osorio
2. David J. Dobrowski
Trustee Area #2 – Bill Freeman
1. Elsa Quezada
2. Aurelio Salazar
Trustee Area # 3 – Pat Donohue
1. Steven P. McDougall
2. Daniel Landesman
Trustee Area #4– Elia Gonzalez-Castro
1. Jose Juan Mancera
2. Rex K. McIntosh
Trustee Area #5 - Ray Montemayor
1. Juan C. Gonzalez
2. TBD
Trustee Area #6 – Erica Padilla-Chavez
1. Veronica Fernandez
2. Fred J. Ledesma
Trustee Area #7– Candi DePauw
1. Leigh Butler
2. Ken Kline
Adopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Study Session – Board of Trustees
CALL 208, Training Room
411 Central Avenue
Salinas, California
August 23, 2011
OPEN SESSION
Session called to order at 5:05 p.m. by Trustee Padilla-Chavez.
PLEDGE OF
ALLEGIANCE
Trustee Gonzalez-Castro led the Pledge of Allegiance.
ROLL CALL
Erica Padilla Chavez, President
Candi DePauw
Bill Freeman (arrived at 6:10 p.m.)
Elia Gonzalez-Castro
Ray Montemayor
Juan M. Gutierrez, Student Trustee – (advisory vote per Board Policy 1030)
Phoebe K. Helm, Board Secretary
ABSENT
Patricia Donohue
Kevin Healy, Vice President
Trustee Padilla-Chavez and Dr. Helm presented a gift of appreciation to Kent
Stephens, Vice President of Support Operations, for all of his work. Mr. Stephens
has accepted a new position in the Sacramento area.
PUBLIC
COMMENTS
There were no public comments.
ACCREDITATION
SELF-STUDY 2012
Trustee Padilla-Chavez stated that the college is scheduled to submit their
institutional self-study (Accreditation) in October 2012 and the goal for this session
is for the Board to understand what the Board is to do in preparation for that selfstudy and to begin a discussion on how to move forward in this process.
Dr. Helm engaged the Board in a discussion of the importance of accreditation as a
“self policing” of the quality of education. In addition, she pointed out the
immediate impacts of the loss of accreditation on students: 1) loss of financial aid;
2) loss of transfer status for courses and degrees; 3) inability to “sit” for licensure
examinations, such as nursing; and, 4) loss of reputation/image.
Dr. Helm further explained the Commission has an incremental process: 1) fully
reaffirmed; 2) reaffirmed with recommendations and a progress report; 3) reaffirmed
with progress report (s) and visit(s), 4) warning; 5) probation; and, then the most
severe, 7) notice. The process allows institutions to address their deficiencies
through progress reporting and follow-up visits from the Commission.
HCCD – STUDY SESSION – BOARD OF TRUSTEES – AUGUST 23, 2011
Page 1 of 3
The Accreditation Process has a six year cycle with a midterm report at the end of
year three. The intent is continuous improvement, and ideally the college will reach
a point where the self study and midterm reports are merely a “roll up” of the results
of the work we do instead of “something we do every few years”.
Hartnell’s history includes significant and intensive work since June 2007, when the
college was placed on probation. In January 2008, the college was removed from
probationary status and placed on a warning status. In June 2008, the college was
removed from the warning status and fully reaffirmed with a report and follow up
visit in March 2009. In June, 2009, Hartnell was informed by the Commission that
all Recommendations and Concerns were fully resolved. This placed the college
back on the “regular cycle” with a midterm report filed in March 2010 and a self
study report due in 2012. In addition, two Substantive Change Proposals were
submitted and approved. One was for Distance Education and one was for the new
Alisal Campus. Anytime 50% of a degree or certificate can be achieved on line or at
a separate site, a Substantive Change must be approved by the Commission.
Dr. Suzanne Flannigan, Vice President, Academic Affairs/Accreditation introduced
both Dr. Brian Lofman and Cheryl O’Donnell, both will help lead the 2012 SelfStudy Report.
Dr. Flannigan presented the countdown to the Self-Study Report for 2012 stating that
the two fundamental purposes of accreditation is to assure the quality of the
institution and to assist in the improvement of the institution. She outlined the
accreditation cycle, the college’s 2006 self-study, what followed in 2007 through
2010, the timeline for 2012, the four standards addressed in a self-study, and the
writing team structure. (Appendix A)
Dr. Helm further explained Standard IV, Leadership and Governance, which
addresses the decision making process, the roles of the board and the Chief Executive
Officer (Superintendent/President), and shared governance. Dr. Helm spoke about
the Board specific responsibilities as stated in Standard IV and asked the Board to
complete an exercise to help determine the gaps in current policies compared to
policies provided to community colleges through a service purchased through the
Community College League of California (CCLC). Policies required by
accreditation were noted as well.
Following that exercise, the Board completed a series of questions related to
Standard IV to help determine their knowledge about the college as it relates to the
standard. This assessment will be repeated in late Spring and the results compared as
evidence of one aspect of Board Development.
Trustee Padilla-Chavez spoke about how the Board needs to identify a way to
address policy gaps and a discussion ensued on how this could be accomplished.
Some ideas included the development of a small committee made up of members of
the board or full board participation at a workshop committed to policy only. After a
lengthy discussion, the Board decided to first have a workshop, led by a facilitator, to
discuss how to move forward on the development of policies required by
accreditation: 1) selecting a CEO; 2) evaluating the CEO; 3) board self-evaluation;
HCCD – STUDY SESSION – BOARD OF TRUSTEES – AUGUST 23, 2011
Page 2 of 3
and, 4) board development. The Board discussed the importance of full board
participation and asked that this workshop be scheduled as soon as possible and
Trustee Montemayor stated that the Board needed to do its work whether or not the
full Board was in attendance. Trustee Padilla-Chavez said she would put together a
proposal and get back to the Board immediately.
ADJOURNMENT
The Board adjourned at 6:55 p.m. No actions were taken at this workshop.
Erica Padilla Chavez
Board President
HCCD – STUDY SESSION – BOARD OF TRUSTEES – AUGUST 23, 2011
Dr. Phoebe K. Helm, Board Secretary
Superintendent/President
Page 3 of 3
APPENDIX A
Countdown to the 2012
Self Study Report
Suzanne L. Flannigan, Ph.D.
Vice President, Academic Affairs and Accreditation
“Accreditation is the primary means by
which the quality of higher education
institutions and programs is assured in
the United States”
Council for Higher Education Accreditation (CHEA)
Accreditation
y
to assure the quality of the institution
y
to assist in the improvement of the
institution
Accreditation
Two Fundamental Purposes
Continuous Improvement Process
y
6 year cycle
◦ Comprehensive self-study report
◦ Followed by a site-visit
x May receive recommendations
x May be required to submit follow-up reports
◦ Midterm report
The Accreditation Cycle
y
Self Study written and submitted in Fall 2006
y
Minority report submitted to visiting team in
February 2007
y
Visit occurred in March 2007
y
The College received 7 recommendations based
on the findings from the visit
◦ We were required to submit 3 Focused Progress Reports with
visits
x http://www.hartnell.edu/accreditation/letter.pdf
The Last Self Study - 2006
y
Hartnell’s major milestones during the 3 years that followed:
◦ June 2007
x Letter placing college on Probation
◦ October 2007
x Progress report submitted October 2007
◦ January 2008
x Upgraded to Warning by the Commission
◦ March 2008
x Progress Report 2 submitted
◦ June 2008
x Reaffirmed Accreditation
◦ March 2009
x Progress Report 3 submitted
◦ June 2009
x Recommendations and Concerns Fully Resolved
◦ March 2010
x MidTerm report submitted
2007 - 2010
Previous Progress since Comprehensive Site Visit 2006
Self Study submitted
2006 Fall
Focused Report with Visit
Visit occurred
Feb. 2007
Minority report submitted to visiting team.
March 2007
June 2007
Probation Letter
Oct.
2007
Focused Report with Visit
Jan. 2008
Warning Letter
March 2008
Focused Report with Visit
June 2008
Removed Warning/ Progress Recognized
Letter
March 2009
Substantive Change Proposals. Distance Lrng and New Site (Alisal)
June 2009
Fully Resolved Letter
Feb.
2010
Acceptance Letter
March 2010
Midterm report submitted
July
2010
January 2011 ‐ Present Self Study Timeline
4th Team Leader meeting with writing members Team formation based on standards
Jan‐Feb 2011 Initial Planning March
2011 1st meeting with potential Team Leaders
April
2011 ACCJC Workshop training San Jose
May
2011 June
2011 July 2011 2nd Team 3rd Team Leader meeting – creation of teams with faculty, staff, and mgmt members Leader meeting to review document template and watch *College‐wide review and input will be ongoing throughout the process.
Board Development Training August
2011 Presentation to Deans and New Hires Timelines Moving Forward toward 2012 Self Study
1st Draft Steering Committee Meeting
September
2011
1st Draft
submission
October
2011
Senate Review
Nov.
2011
2nd
Draft
Dec‐Jan
College Review
Feb‐Mar
2012
3rd
Draft
March
2012
Team
Review
“One Voice
” edit
Mar 15‐30
2012
FINAL
College
/Team Review
April
2012
Board Approval
Apr‐May
2012
Final
Senate
review
*College‐wide review and input will be ongoing throughout the process.
Site Visit
Aug‐Sep
2012
Oct
2012
Spring
2013
Submittal to
Accreditation
Commission
y
4 standards are addressed in the Self Study
report
◦ Standard I:
x Institutional Mission and Effectiveness
◦ Standard II:
x Student Learning Programs and Services
◦ Standard III:
x Resources
◦ Standard IV:
x Leadership and Governance
What are the Standards?
y
Sustainable Quality Improvement
◦ Program Review
◦ Planning
y
Proficiency level
◦ Student Learning Outcomes
Rubric for Evaluating Institutional
Effectiveness
VP for Academic
Affairs and
Accreditation
Accreditation
Steering
Committee
Standard I
Writing Team
Co-Chair s
Standard II A &
C Writing Team
Co-Chairs
Standard I A
Team
Standard II A
Team
Standard I B
Standard II C
Team
Team
Standard II B
Writing Team
Co-Chairs
Standard II B
Team
Standard III
Writing Team
Co-Chairs
Standard IV
Writing Team
Co-Chairs
Standard III A
Team
Standard IV A
Team
Standard III B
Team
Standard IV B
Team
Standard III C
Team
Standard III D
Team
Writing Team Structure
y InstitutionalMissionandEffectiveness
◦ Standard IA
x Mission
◦ Standard IB
x Improving Institutional Effectiveness
Standard I
y
Student Learning Programs and Services
◦ Standard II A
x Instructional Programs
◦ Standard II B
x Student Support Services
x Standard II C
x Library and Learning Support Services
Standard II
y
Resources
◦ Standard III A
x Human Resources
◦ Standard III B
x Physical Resources
◦ Standard III C
x Technology Resources
◦ Standard III D
x Financial Resources
Standard III
y Leadership
and Governance
◦ Standard IV A
x Decision Making Roles and Processes
◦ Standard IV B
x Board and Administrative Organization
Standard IV
Leadership and Governance
ƒ
ƒ
Decision Processes
Role of:
Board
CEO
Shared Governance
Faculty
Standard IV
Board
ƒ
ƒ
ƒ
ƒ
Mission
Goals
Policies
Development
CEO–Delegated Authority by Board Policies
ƒ
ƒ
Fully responsible and accountable for
operating the College/District
Implements: a) board policy
b) statutes and regulations
and delegates appropriately
Shared Governance –
Clear and consistent processes that
give employee groups and student
groups a voice.
Faculty –
Rely primarily regarding academic and
professional matters
Board Specific Responsibilities–
ƒPolicy
ƒGaps
Review Revisions
(CCLC – HC Comparisons)
Policy Exercise
Pink (1) CCLC – Policy HC has none
Yellow (2) CCLC – No Policy HC has policy
Policy Gaps Required by Accreditation
Selecting CEO
Evaluation CEO
Board Self-Evaluation
Board Development
Other
Quiz – Baseline Data for Training
AGENDA ITEM FOR BOARD MEETING OF: September 13, 2011
Number
Title
III. B.
Disbursements of District Funds
Area
Status
Office of Support Operations
Consent
Recommendation
It is recommended that the Board of Trustees ratifies disbursements from District accounts.
Summary
The attached lists of disbursements from District accounts are presented for ratification.
COUNTY WARRANTS
Any or all of the following funds:
General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled
Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria;
Self-Insurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan,
and Trust; and Intercollegiate Athletics
NO OF
DATE
WARRANT NUMBER
WARRANTS
AMOUNT
07/06/11
07/11/11
07/13/11
07/18/11
07/20/11
07/27/11
12872275
12872759
12873461
12873953
12874383
12875526
12872362
12872829
12873520
12873985
12874428
12875810
88
71
60
33
46
285
Subtotal
176,225.55
81,273.05
352,654.04
73,541.40
144,103.85
52,141.47
$879,939.36
Note: Legal fees in above summary total $10,289.57
CHECKING ACCOUNTS
General Fund Revolving
DATE
July 11
Subtotal
Total
Budget Implication
None
WARRANT NUMBER
10322
10332
NO OF
WARRANTS
11
AMOUNT
25,732.31
25,732.31
$905,671.67
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 13, 2011
Number
III. C.
Property Surplus and Disposal
Area
Status
Office of Support Operations
P
Consent
Recommendation
It is recommended that the Board of Trustees declares listed property as surplus and authorizes
disposal by the Administration.
Background
Hartnell Community College District is continually replacing and upgrading equipment.
Consequently, it is necessary to dispose of obsolete, damaged and outdated equipment.
Summary
The Administration sees authority to dispose of obsolete and surplus zero-value items as
described on the attached inventory list, and proceed using the following options:
1. Sell or transfer items to other public agencies (pursuant to Article 9, Sections 81450.5 of
the Education Code).
2. Sell items with a collective value of less than $5,000 in a private sale, without
advertising (pursuant to Article 9, Section 81452(a) of the Education Code).
3. Dispose of property that is of insufficient value to defray the costs of arranging a sale
(pursuant to Article 9, Section 81452(c) of the Education Code).
Budget Implication
There are no budget implications for the disposal of these items.
ALISAL CAMPUS SURPLUS
COMPUTERS
16610042
16010041
17051942
16097512
16093871
16010031
14112592
16010035
16017653
16082102
16010032
16010027
16010046
16015343
16610040
16114709
16104490
16052111
16010044
16010037
16010029
16010043
16062261
10682703
MONITORS
238020300385
D152704298
GRFAL01761264
GFFAL91250299
GMF282629875
CNFL71113944
GMFL82933387
GMFL82630023
GFFAL91567812
GFFAL91567875
120102100093
S5A50AX0B300421
GMFL131611565
GRFAL94344952
GRFAL01761273
GFFL83313952
GMFL82426986
GMFL82933405
GMFL82830009
AGENDA ITEM FOR BOARD MEETING OF:
September 13, 2011
Title
Grant Application – High School
Equivalency Program (HEP)
Number
Are
Office of Advancement
Prepared by: Beverly Grova
Status
Consent
III. D.
Recommendation
It is recommended that the Board of Trustees ratifies the grant application to the U.S.
Department of Education-Migrant Education for the High School Equivalency Program
(HEP) Grant in the amount of $2,375,000, accepts the funds, and authorizes the
administration to enter into agreements to execute the work per the grant application.
Summary
Hartnell College’s High School Equivalency Program provides services to support
individuals (and their immediate family) working in agricultural production, tree nurseries,
poultry, dairy, cattle and fish farms complete their high school equivalency and move on to
postsecondary education or improved employment. Program services include reimbursement
for GED testing and re-testing, registration fees, health workshops, childcare, and
transportation to and from school, college tuition assistance, books and course supplies.
Goals are to enroll 125 students per year of which 70% obtain their GED and place 80% of
these in postsecondary education or improved employment. Total graduation goal of 500
students in 5 years.
Term: July 1, 2011- June 30, 2016
Budget Implications
No impact on general fund—grant funded.
Source of Funds
Federal $2,375,000
AGENDA ITEM FOR BOARD MEETING OF:
September 13, 2011
Title
Grant Application – Youth Technical
Education, Employment Development
Department, Workforce Investment Act
Number
Area
Office of Advancement
Prepared by Beverly Grova
Status
III. E.
Consent
Recommendation
It is recommended that the Board of Trustees ratifies the grant application to the Employment
Development Department for the Workforce Investment Act (WIA) Youth Technical Education
grant, and if awarded, accepts funds, and authorizes the administration to enter into agreements
to execute the work per the grant application.
Summary
Hartnell College’s WIA Youth Career Technical Education Training Program prepares 100
targeted, 16-24 year old youth for entry level jobs in Agricultural Industrial Technology or
Green Construction. Training will be implemented over three semesters and one six-week
summer intensive program with participants completing 15 accelerated courses by December
2012. The program will include assessment, care management and support, basic skills
development, tutoring, industry internships and job placement support leading to certificates in
two career pathways and industry certification in Green Plumbing, Solar Installation, LEED
Associate.
This program will provide comprehensive training in career tracks that continue to offer
employment in the Salinas Valley, Green Construction and Agricultural Industrial Technology.
Term: October 2011 – March 2013
Budget Implication
No impact on general fund – grant funded
Source of Funds
Federal: $499,950
AGENDA ITEM FOR BOARD MEETING OF:
September 13, 2011
Title
Sub Recipient – Rancho Cielo YouthBuild
Grant
Number
Area
Office of Advancement
Prepared by Beverly Grova
Status
III. F.
Consent
Recommendation
It is recommended that the Board of Trustees approves to accept funds from Rancho Cielo as a
sub recipient of the U.S. Department of Labor YouthBuild grant and authorize the
administration to enter into agreements to execute the work per the grant application.
Summary
In 2010, Hartnell College collaborated with Rancho Cielo in the preparation of a Department of
Labor Youthbuild grant proposal. The grant was recently awarded, and the college's role is to
provide ACE and Sustainable Construction classes for 64 students in 2011-12.
This collaboration will serve to further strengthen the growing relationship between Hartnell
College and Rancho Cielo, and should result in the creation of a continuous pipeline of students
from Rancho Cielo into Hartnell College. The grant is designed for students to transfer from
Rancho Cielo into Hartnell.
The YouthBuild grant is focused on preparing 16-24 year old participants for entry level
positions in green construction.
Term: September 2011 - June 2013
Budget Implication
No impact on grant fund – grant funded
Source of Funds
Federal: $153,156
AGENDA ITEM FOR BOARD MEETING OF:
Title
Extended Campus Agreement- San
Gerardo Cooperative
September 13, 2011
Number
III. G.
Area
Status
Social & Behavioral Sciences/Accreditation
Prepared by: Dr. Brian Lofman
Consent
Recommendation
It is recommended that the Board of Trustees approves the extended campus agreement between
San Gerardo Cooperative and Hartnell College for the limited use of the Community Hall.
Background
San Gerardo Cooperative is located at 24500 Calle del Rosario in Salinas, CA. Community
members have been disadvantaged by their lack of opportunity to access post secondary
education and training. Members of the community approached Hartnell College to address this
matter. There are currently 40 students who plan to enroll in Ethnic Studies 6 (La Chicana) in
mid September, 2011 if utilization of this facility is approved. Having Hartnell coursework
offered at the Community Hall at San Gerardo Cooperative, and taught by a Hartnell College
Ethnic Studies instructor, will provide access to Hartnell curriculum in this instance where
substantial demand currently exists and can be effectively served.
Summary
Providing this instruction at the San Gerardo Community Hall will enhance their opportunity to
complete coursework applied to an Associate of Arts Degree/transfer.
Term: September 21, 2011 to November 2, 2011.
Budget Implication
None
AGENDA ITEM FOR BOARD MEETING OF: September 13, 2011
Title
Extended Campus Agreement – OB
OB/GYN Associates of the Central Coast
Number
Area
Nursing and Allied Health
Prepared by Mary Young-Breuleux
Status
Consent
III. H.
Recommendation
It is recommended that the Board of Trustees approves the extended campus agreement between
OB/GYN Associates of the Central Coast and Hartnell College, for clinical learning of nursing
students.
Background
Students in the Nursing Program need to experience caring for persons in acute care, long term
care and community care. The OB/GYN Associates of the Central Coast will provide an
opportunity for students to work with RNs. LVNs, Nurse Practitioners and Physicians in a
community clinic, providing obstetric and gynecologic care to women and families.
Summary: This clinical experience will broaden the opportunities that students have in
providing clinic care. Working with other nurses, nurse practitioners and physicians allows the
students practice and exposure to different healthcare roles and models care of the pre and postpartum patient. This experience will be an adjunct to acute care experiences.
Term: Beginning September 19, 2011 and shall continue in effect until terminated by either
party upon six (6) months notice in writing
Budget Implication
None
AGENDA ITEM FOR BOARD MEETING OF: September 13, 2011
Title
Number
Agreement with G. G. Financial Services
III. I.
Area
Status:
Office of Superintendent/President
Consent
Recommendation
It is recommended that the Board of Trustees ratifies the agreement with G. G. Financial
Services for the services of Grace Gast as Interim Vice President, Support Operations.
Summary
Grace Gast served as the Chief Business Officer for Harry S. Truman College for many years
and is highly qualified in community college finance, human resources, construction, facilities
management, and auxiliary services including the cafeteria and the bookstore.
Recruitment for this position, as well as the position of Controller, is underway with the
expectation that they will be filled in early October.
The term of the contract is effective September 6, 2011. Payment is based on the management
salary schedule, Range I (b). Benefits are not included; however, reimbursement for travel and
budget is included.
Budget Implications
No change, the position is included in the General Fund.
$11,813 per month plus expenses from the general fund.
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 13, 2011
Number
Personnel Actions
III. J.
Area
Status
Human Resources & Equal Employment
Opportunity
Consent
Prepared by: Terri Pyer
Recommendation
It is recommended that the Board of Trustees approves and/or ratifies the personnel actions as
listed below:
Summary
Ratification of:
1
1
1
1
2
92
29
3
21
resignation of classified personnel
resignation of management personnel
voluntary transfer of classified personnel
reclassification/promotion of confidential to supervisor position
appointments of substitute positions
part-time instructor hires for fall session 2011
appointments of professional experts
appointments of playground assistants
student worker hires for fall semester 2011
Detail
I. Resignations
A. Ratify resignation of classified personnel:
1. Fanny Salgado, Admissions and Records Technician (#CC71), effective August
29, 2011. This resignation is so that the employee may transfer to a different
position.
Page 1 of 6
B. Ratify resignation of management personnel:
1. Alfred Munoz, Controller (#A12), effective September 9, 2011.
II. Appointments, reclassifications
A. Ratify classified full-time transfer:
1. Fanny Salgado, EOPS/Care Technician (#CC87), effective August 30, 2011.
This action represents a voluntary transfer.
B. Ratify reclassification and promotion of confidential position to supervisory
position:
1. Dora Sanchez, Payroll Specialist (#CF4), to Payroll Supervisor (#S4), Range 32,
Step A, effective August 29, 2011.
C. Ratify appointment of substitute position:
1. Robin Hayes, $16.94/hr (15 hrs/week), Science Lab Technician, August 8 –
September 30, 2011.
2. Daniel Kaplan, $16.94/hr (15 hrs/week), Science Lab Technician, August 8 –
September 30, 2011.
D. Ratify appointment of part time instructors for fall semester 2011:
1. Gerardo Aleu, Mathematics
2. Lorenzo Aragon, Theatre Arts
3. Laura Berger, Library
4. Daniel Beavers, Mathematics
5. Lovevasia Bey, Nursing
6. Gabriel Bravo, Counseling
7. Angelo Bummer, English
8. Susan Cable, Theatre Arts
9. Juan Jose Campos, Business
10. Lucas Cantin, Chemistry
11. Liz Cecchi-Ewing, Library
12. Carlos Chavez, Counseling
13. Dolores Christensen, Counseling
14. Allison Clark, Psychology & Team Self-Management
15. Gloria Curtis, Library
16. Catherine Dacosta, Mathematics
17. Don Dally, Theatre Arts
18. Mary Ann DelVeccio, English
19. Philip Deutschle, Astronomy
20. Cindy Dinh, Speech
21. Thu Duong, Library
22. Warren Edmonds, Business
23. Sewan Fan, Physics
24. Dominique Fontana, French
25. Lisa Fuentes Intveld, Agricultural Business and Technology
Page 2 of 6
26. Susan Fujimoto, English as a Second Language
27. Kimie Garcia, Foundations of Success. Appointment based on equivalency as
follows: MFA Dance, BS Recreation, kinesiology and nutrition background.
Teacher training in yoga and body work movements.
28. Nellis Gilchrist, Alcohol & Other Drugs
29. Rich Givens, Counseling
30. Crystal Gonzales, Chemistry
31. James Goodwin, Chemistry
32. Elvia Guzman, Counseling
33. Paula Haro, Foundations of Success - ACE
34. Robin Hayes, Biology
35. Sera Hirasuna, English
36. Dina Hooks, American Sign Language
37. Jonathan Hubbard, Biology
38. Carolyn Jensen, Mathematics
39. Hortencia Jimenez, Foundation for Success
40. Daniel Kaplan, Biology
41. Jennifer Keller, Speech. Appointment based on equivalency as follows: BA in
Communications and MA in Public Relations from Regis University; has
sufficient coursework and work experience compared to an MA in Speech from
Johns Hopkins University.
42. Taesung Kim, Mathematics
43. Katherine Koch, Nursing
44. Kara Kuvakas, Geography. Appointment based on equivalency as follows:
Masters in Environmental Sciences and Management, BS in Earth Science. A
combination of sufficient undergraduate and graduate coursework in
environmental sciences.
45. Larry Lachman, Alcohol & Other Drugs
46. Harvey Landa, Theatre Arts
47. William Laughton, Administration of Justice
48. Jeffrey Lewis, Administration of Justice
49. Vince Lewis, Counseling
50. Alejandra McCabe, Community Survey Results
51. John McCormick, Administration of Justice
52. Nicholas McDaniel, Psychology
53. Patty McEfee, Office Technologies
54. Jeff McGrath, Theatre Arts
55. Robin McKee-Williams, Theatre Arts
56. Rosalinda McNamara, Library
57. Byron Merrit, Health Education
58. Ann Merville, Anthropology
59. Teresa Moreno, Community Survey Results. Appointment based on equivalency
as follows: More than 30 units in History, including more than 12 graduate and
upper division units; BA in History.
60. Juan Oliverez, History
61. Loretta Olito-Thompson, Business
Page 3 of 6
62. John Owens, Construction. Appointment based on equivalency as follows:
meets core competencies’ as equivalence to AA degree and general education
requirements.
63. Samuel Pacheco, History
64. Martha Pantoja, Counseling
65. Nicholas Pasculli, Agriculture Business Technology
66. Gerardo Perez, Business
67. John Perez, Mathematics
68. Meagan Plumb, English
69. Linda Plummer, Library
70. Raylene Potter, Mathematics
71. Gilles Prado, Computer Information Systems
72. Maria de la Luz Pritt, Nursing
73. Lawrence Raneses, Mathematics
74. Vicki Robison, History
75. Jorge Rodriguez, Business
76. Wendy Roscher, English
77. Laura Saldana, Spanish
78. Phyllis Sanchez, Psychology
79. Keith Sashegyi, Mathematics
80. Alicia Streinhardt, Biology
81. Afshin Tiraie, Mathematics
82. Gemma Uribe, Counseling
83. Rene Van Lingen, Mathematics
84. Noshir Wadia, Mathematics
85. Robert Ward, Drafting
86. Simon Ward, Mathematics
87. Andrew Washburn, Mathematics
88. Nancy Wheat, Biology
89. Dana Weston, Psychology
90. Neil Withers, Mathematics. Appointment based on equivalency as follows:
undergraduate degree in mathematics and 30+ graduate level units in discipline.
91. Daphne Young, English
92. Patrick Yuh, Biology
E. Ratify appointment of Professional Experts:
A U.S. Department of Education grant has been awarded to Hartnell College to
support the college success of parents of children who are enrolled in Hartnell's two
child development centers. The $125,000, four-year Child Care Access Means
Parents in School (CCAMPIS) program will support the success of parents, as
college students, and their children through resources provided by Hartnell and its
community partners:
1. Jorge Manuel Mata Vargas, $30.50/hr (not to exceed $2,000) mental health,
April 15 – June 30, 2012.
Page 4 of 6
NASA-Science Engineering Mathematics and Aerospace Academy will provide
supplemental instruction in science, engineering and math to K-12 students in afterschool, Saturday, and Summer Camp sessions. The program will employ community
teachers to deliver instruction in curriculum provided by NASA.
2.
Kyle Yamasaki, $33.33/hr (24 hrs/week), Aerospace Education Laboratory
Coordinator, July 18 – December 9, 2011.
Hartnell’s theatre arts program - The Western Stage (TWS) provides students the
opportunity to learn their craft within a professional context. Assignment is for 2011
subscription season, which runs January 24 – December 17, 2011:
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Lisa-Marie Baratta, $1100 flat rate, musician, July 20 – August 14, 2011.
Skylar Campbell, $1225 flat rate, musician, May 28 – June 26, 2011.
Nancy Fowler, $1050 flat rate, musician, July 20 – August 14, 2011.
Michelle Galindo, $1800 flat rate, musician, July 20 – August 14, 2011.
Kevin Jordan, $900 flat rate, musician, July 20 – August 14, 2011.
William Lemley, $975 flat rate, musician, July 20 – August 14, 2011.
Robert McNamara, $1050 flat rate, musician, July 20 – August 14, 2011.
Rebecca Nelson, $1300 flat rate, musician, July 20 – August 14, 2011.
Ruben Pulido, $975 flat rate, musician, July 20 – August 14, 2011.
Ian Shields $1125 flat rate, musician, July 20 – August 14, 2011.
The Foster Kinship Care Education Program (FKCE) provides advanced training for
current and prospective foster, relative, and non-related extended family member
caregivers, adoptive parents, and local agency employees; and support for foster home
recruitment activities. This grant-funded program is a joint effort of the California
Community College Chancellor’s Office and the Department of Social and Employment
Services (DSES). Assignments include orientation leaders, trainers, childcare and
activity providers, and program coordination, and run through June 10, 2013:
13. Gualdalupe Silvia Ann Chavez, $22/hr (as needed), PEER Recruiter, July 1, 2011
– June 10, 2013.
14. Grecia Cordova, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
15. Grecia Cordova, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
16. Sol Gonzalez, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
17. Sol Gonzalez, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
18. Esther Guzman, $22/hr (as needed), PEER Recruiter, July 1, 2011 – June 10, 2013.
19. Mariana Jimenez, $50/hr (as needed), translator, July 1, 2011 – June 10, 2013.
20. L’Shanna Klein, $50/hr (as needed), FKCE trainer, July 1, 2011 – June 10, 2013.
21. Marisela Lemus, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
22. Morgan Lucier, $45/hr (as needed), TEAM trainer, July 1, 2011 – June 10, 2013.
23. Michael J. Powers, $22/hr (as needed), PEER Recruiter, July 1, 2011 – June 10, 2013.
24. Maria J. Ramirez, $22/hr (as needed), PEER Recruiter, July 1, 2011 – June 10, 2013.
25. Nora Torres-Zuniga, $50/hr (as needed), translator, July 1, 2011 – June 10, 2013.
Page 5 of 6
26. Alice White, $45/hr (as needed), TEAM trainer, July 1, 2011 – June 10, 2013.
27. Nicole Woodrow, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
28. Nicole Woodrow, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
In support of CTE grant activities within Advanced Technologies, the Success and
Outreach Project calls for the promotions of Hartnell CTE programs, the tracking and
support of enrolled Advanced Technologies students to successfully complete
certificates and degrees, and the development of both a post-program tracking and an
internal program evaluation system for the Center of Sustainable Constructions and
Design, the program calls for the coordinator of in-house and off-campus outreach
efforts.
29. Violetta Wenger, $4000/mo (30hrs/week), student success coordinator, July 15,
2011 – June 30, 2012.
F. Ratify appointment of playground assistants:
1.
2.
3.
Grecia Cordova Martinez, (20hrs/week), playground assistant I, August 1, 2011 –
June 30, 2012.
Patricia Ruiz, (35hrs/week), playground assistant I, August 1, 2011 – June 30, 2012.
Maria Veda de Benitez, (35hrs/week), playground assistant I, August 1, 2011 – June
30, 2012.
G. Ratify appointment of Student Workers for fall semester 2011:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Colin Auxier, Information Systems, Student Worker III
Irma Barajas, Child Development Center, Student Worker III
Stephanie Blancas, Student Affairs, Student Worker III
Matthew Castillo, Advancement and Development, Student Worker II
Maria Rosario Chua, Tutorial Center, Student Worker III
Karina Coronel, Financial Aid, Student Worker II
Carlo Figueroa, Tutorial Center, Student Worker III
Zachary Johnson, Information Systems, Student Worker III
Kasey Lingbeck, Advanced Technology, Student Worker II
Salvadora Lopez, Child Development Center, Student Worker III
Manuel Malagon Villagomez, Information Systems, Student Worker III
Mayra Martinez, Library, Student Worker I
Rosaura Martinez, Child Development Center, Student Worker III
Gladys Medrano Zavala, Child Development Center, Student Worker I
Maricela Mendoza, Tutorial Center, Student Worker I
Cathleen Miché, Business Office, Student Worker III
Rolando Perez, Tutorial Center, Student Worker III
Gregorio Rocha-Tabera, Child Development Center, Student Worker I
Matthew Snead, Library, Student Worker I
Jessica Vera, King City Education Center, Student Worker III
Sarah Weaghington, Information Systems, Student Worker III
Page 6 of 6
ACTION ITEMS
AGENDA ITEM FOR BOARD MEETING OF: September 13, 2011
Title
Number
IV. A.
Budget Revisions
Area
Status
Office of Support Operations
Action
Recommendation
It is recommended that the Board of Trustees ratifies budget revisions for fiscal year 2011-2012
numbered 9396 to 9418.
Background
The Board of Trustees recognizes that the annual budget of the District is a financial plan and is
subject to adjustments during the fiscal year caused by changes in enrollments, programs,
services, and the cost of goods and services.
Summary
Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget
revisions consist of transfers between major object expenditures or from the appropriations for
contingencies, as well as budgetary increases for the use of funds not included in the original
budget.
All budget entry numbers are assigned automatically assuring a complete sequence accounting.
Numeric breaks on the attached report are due to the exclusion of budget transfers, which do
not require Board approval. The accompanying Budget Journal Entry Detail Report was
produced directly from the accounting software.
Budget Implication
The unrestricted general and Associated Student Body (71) funds budget remains unchanged.
The restricted general fund budget increased by $489,823.87 due to FY 10-11 carry over
balance.
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 13, 2011
Number
Redistricting Advisory Committee Member
– Trustee Area 1
IV. B.
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe K. Helm
Action
Recommendation
It is recommended that the Board of Trustees ratifies the appointment of Jennifer B SkidgelClarke to the Redistricting Advisory Committee for Trustee Area 1 for the Hartnell Community
College District as selected by Trustee Kevin Healy and accepts the withdrawal of Manuel
Osorio, who was appointed at the August 16, 2011 meeting.
Summary
Manuel Osorio is a candidate for Hartnell College in Trustee Area 1 and has withdrawn his
name from the Redistricting Advisor Committee to avoid any conflict of interest, or perceived
conflict of interest.
The Board engaged Judy Sulsona to coordinate the recruitment and selection process and
provide communication support for redistricting process. Significant outreach efforts were
designed to be increase awareness and be inclusive of the entire community. Appointing Ms.
Jennifer B Skidgel-Clarke to the Redistricting Advisory Committee completes the 14 member
committee.
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 13, 2011
Number
Second Reading - Board Policy
IV. C.
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe K. Helm
Action
Recommendation
It is recommended that the Board of Trustees approve the second and final reading of revised
Board Policy 1110, Health Benefits for Members of the Governing Board.
Summary
This policy was first adopted in 1981 and has since been revised six times. Recently the
student trustee brought this policy to our attention and caused it to be realized that the current
policy was not as clear as it should be with regard active members or the student member of the
Board. It is even more problematic with regard to the section on Former Board Members. The
revised policy is designed to correct those problems and concerns.
The First Reading was included in the August agenda and discussed at the meeting. The
Revised Policy was posted on the web site and available to employees as well as the general
public. No requests have been received nor have any changes been made to the Revised Policy
1110 since the First Reading.
REVISED POLICY
1000 SERIES GOVERNING BOARD POLICIES
B.
Compensation for Board Members
1110
Health Benefits for Members of the Governing Board
Active Board Members
Pursuant to the Government Code, current members of the Governing Board, except the student
trustee, may participate in the District’s medical, dental, and vision insurance programs under the
same rules that apply to District employees. Such participation shall be at the individual election
of the Governing Board member and paid for by the District to the same extent as is paid for
employees.
Former Board Members
(a) Assuming office prior to January 1, 1995:
The District shall provide for the continuation of group medical, vision, and dental benefit
insurance for former Board members who elect to receive them who served in office after
January 1, 1981, and whose total service at the time of termination is at least twelve (12) years.
The benefits for these former Board members shall be the same as those provided to eligible
retired management employees, provided that the Board member, dependent or dependents, and
spouse meet the following conditions:
1. Former Board members must agree to pay the full costs of health and welfare benefits.
2. All premiums, dues, or other charges are to be paid monthly in a timely fashion by the
former Board member, spouse, or responsible party in the case of a dependent child. The
District will not be responsible for covering late payments or for the lapse of any
coverage due to any late payments.
3. The former Board member, or if applicable his or her spouse or the responsible party in
the case of a dependent child, shall be responsible for advising the District of his or her
election to participate in the benefits provided herein in a timely manner, within 30 days
of leaving office, so that coverage will be available under the terms of the applicable
plan. If coverage is not available for any reason, the District obligation to allow
continuation coverage beyond that required by COBRA shall automatically terminate.
4. After COBRA rights have expired, coverage shall continue to be available to surviving
spouses of deceased former board members, at their expense, until remarriage. On
remarriage of the parental spouse, dependent children shall have only those rights to
continuation coverage granted by COBRA.
5. It is the intent of the Governing Board that all former Board members be treated the same
under this policy irrespective of their length of service at the time of termination of
service on the Board. This means that all former Board members, their spouses and
qualified beneficiaries are responsible for paying for their own premiums, dues, and other
charges.
REVISED POLICY
(b) Assuming office on or after January 1, 1995:
Former Board members who assumed office after January 1, 1995 shall not be entitled to
participate in the health benefits plans of the District upon leaving office, except as allowed by
COBRA.
Reference
Government Code sections 53201, 53205, 53205.1; 26 U.S.C.A. 4980B (COBRA).
Formerly Governing Board Policy 1130, originally adopted 10-20-81; Governing Board
Policy 1131, originally adopted 10-20-81, revised 12-6-83; Governing Board Policy 1110,
adopted 12-3-85, revised and renumbered 4-1-86)
Revised and Adopted: 7-2-91, 11-3-92, 4-4-95, 4-6-98; _____________
CURRENT POLICY
HARTNELL COLLEGE
1000
SERIES GOVERNING BOARD POLICIES
B.
Compensation of Board Members
1110
Health Benefits for Members of the Governing Board
Active Board Members
Pursuant to the Government Code, members of the Governing Board may participate in the
medical, dental, and vision insurance programs provided to District employees. Such
participation shall be at the individual election of the Governing Board member and paid
for by the District.
COBRA Rights
All Board members, former Board members, and their qualified beneficiaries who have
participated in the medical, dental, and/or vision plans of the District shall have the same
rights as other employees and qualified beneficiaries to continuation coverage as required
by COBRA. See the Consolidated Omnibus Budget Reconciliation Act of 1985 and
subsequent amendments codified in 26 U.S.C.A. section 4980B. When their COBRA
rights expire, former Board members and the surviving spouses of deceased former board
members who qualify under this policy may elect to continue coverage under the terms of
this policy and the terms of the then-applicable plan or plans.
Board members who did not participate in the medical, dental, and/or vision plans of the
District during their terms of office but who wish to do so after leaving the Board, may
elect to participate in the medical, dental and/or vision plans of the District as provided by
the terms of this policy provided that the terms of the then-applicable plan or plans allows
such participation.
Former Board Members
The District will continue to make available the District’s group health, vision, and dental
benefit plans as provided for eligible retired management employees to each former Board
member and his or her qualified dependent children and spouse after the Board member
leaves office, provided that the Board member, dependent or dependents, and spouse meet
the following conditions:
1.
Former Board members who have completed one or more terms of office and who
agree to pay the full costs of health and welfare benefits provided by this policy may
receive such benefits until such time as is provided for termination of benefits in the
benefits package or policy provided management employees.
CURRENT POLICY
1110
Health Benefits for Members of the Governing Board
2.
All premiums, dues, or other charges are to be paid monthly in a timely fashion by the
former Board member, spouse, or responsible party in the case of a dependent child.
The District will not be responsible for covering late payments or for the lapse of any
coverage due to any late payments.
3.
The former Board member, or if applicable, his or her spouse or the responsible party
in the case of a dependent child, shall be responsible for advising the District of his
or her election to participate in the benefits provided herein in a timely manner so
that coverage will be available under the terms of the applicable plan. If coverage is
not available for any reason, the District obligation to allow continuation coverage
beyond that required by COBRA shall automatically terminate.
4.
After COBRA rights have expired, coverage shall continue to be available to
surviving spouses of deceased former board members, at their expense, until
remarriage. On remarriage of the parental spouse, dependent children shall have only
those rights to continuation coverage granted by COBRA.
5.
It is the intent of the Governing Board that all former Board members be treated the
same under this policy irrespective of their length of service at the time of termination
of service on the Board. This means that all former Board members, their spouses
and qualified beneficiaries are responsible for paying for their own premiums, dues,
and other charges.
Reference: Government Code sections 53201, 53205, 53205.1; 26 U.S.C.A. 4980B (COBRA).
(Formerly Governing Board Policy 1130, originally adopted 10-20-81; Governing Board
Policy 1131, originally adopted 10-20-81, revised 12-6-83; Governing Board Policy 1110,
Adopted 12-3-95, revised and renumber 4-1-86)
Revised and Adopted: 7-2-91, 11-3-92, 4-4-95, 4-6-98
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 13, 2011
Number
Resolution 11:9, To Change Third Party
Plan Administrator for 403(b) and 457
Voluntary Retirement Plans
IV. D.
Area
Status
Human Resources & Equal Employment
Opportunity
Action (Roll-call)
Prepared by: Terri Pyer
Recommendation
It is recommended that the Board of Trustees adopts Resolution 11:9, To Change Third Party
Plan Administrator for 403(b) and 457 voluntary retirement plans.
Summary
District employees may voluntarily contribute to 403(b) and 457 retirement investment plans
described in Sections 403(b) and 457 of the Internal Revenue Code. IRS regulations mandate
these voluntary retirement plans be administered by the employer.
The District’s current third party administrator, Great American Plan Administrators, provides
403(b) and 457 plan administration without a fee and conforms to SAS70 Service Organization
audit standards. Great American Plan Administrators has recently been acquired by another
company, TPA, which operates on a fee-for-service basis.
TPA’s fees are in excess of $25 annually, per participant - whether the participant is actively
contributing funds or has suspended contributions due to financial hardship, disability, or other
reasons; additionally, TPA does not conduct the SAS70 Service Organization audit of their
systems and controls.
In the continued best interest of our employees and their investment plan options, the District
has identified MidAmerica third party administrators for 403(b) and 457 plan administration;
MidAmerica annual fees of less than $24 are applied only to actively contributing participants
while conforming to annual SAS70 Service Organization audit standards.
The change in third party administrators will allow our employee participants an option to
continue participation with an existing investment company that does not absorb third party
administrator fees, at a lower fee cost and structure than the Great American Plan/TPA fee cost
and structure.
Budget Impact
None (plan participants pay the fees for these plans)
HARTNELL COMMUNITY COLLEGE DISTRICT
Resolution No. 11:9
To Change Third Party Plan Administrator
WHEREAS, HARTNELL COMMUNITY COLLEGE DISTRICT (“HCCD”) presently
maintains for the benefits of its employees a retirement plan described in Internal Revenue Code
Section 403(b) (the “403(b) Plan”) and a retirement plan described in Internal Revenue Code
Section 457(b) (the “457(b) Plan”); and
WHEREAS, the Superintendent/President has determined that in light of the sale of
GABA to TSA Consulting it is in the best interests of the employees of HCCD to modify the
current administration and compliance provider of the 403(b) Plan and the 457(b) Plan from
GABA/TSA Consulting and to transfer the administration and compliance of the 403(b) Plan and
the 457(b) Plan(s) from GABA to Mid America; and
WHEREAS, in addition to changing the Plan Administrator, the Internal Revenue
Service has promulgated regulations regarding §403(b) plans requiring all 403(b) plans to be put
into writing, and HCCD has decided to amend and restate the 403(b) Plan to comply with the
requirements of these regulations and to amend and restate the 457(b) Plan both effective
September 30, 2011.
NOW, THEREFORE, BE IT RESOLVED, that effective on September 30, 2011,
HCCD hereby approves and adopts a Plan Services Agreement with Mid America appointing
Mid America as the new third party administrator and compliance provider of the 403(b) Plan
and the 457(b) Plan; and
FURTHER RESOLVED, that the appropriate employees of HCCD are authorized and
directed to execute and implement any and all agreements and documents reasonably required to
effect the change and ensure a smooth and compliant transfer of the administration of the 403(b)
Plan and the 457 Plan to Mid America; and to execute any and all further documents, that in
their discretion they deem necessary or appropriate for the purpose of carrying into effect the
foregoing resolutions.
The undersigned Secretary certifies that the following resolution was adopted by the
HARTNELL COMMUNITY COLLEGE DISTRICT the 13th day of September, 2011, and that
these resolutions have not been modified or rescinded as of the date this certificate is executed.
Erica Padilla-Chavez, Board President
Attested:
Phoebe K. Helm, Board Secretary
INFORMATION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 13, 2011
Number
Report on Construction Projects
V. A.
Area
Status
Office of Facilities
Information
Recommendation
It is recommended that the Board of Trustees receives an updated report on construction
projects.
Summary
Each month, the Board of Trustees receives an oral and written report on current design,
planning, and construction projects. Completed projects are removed from the report and
current activities are updated monthly. The construction consultant and district manager
are available at the meeting to answer questions.
HARTNELL COLLEGE
Construction Update
Prepared by Joseph Reyes, Director, Maintenance
CURRENT PROJECTS
1.
2.
3.
4.
Campus Infrastructure #2 (830201) – 2011 – Add water and gas isolator valves to enable each building to
be turned on/off independent of the other buildings as needed to avoid closing the whole campus when
only one area is affected. Additionally, old data lines will be terminated and new lines connected to all of
the buildings.
May 2010
Board awarded the contract to C-3 Engineering of Monterey for design bid
specifications.
April 2011
Design and bid specification are being developed by C-3 Engineering.
Keyless Entry and CCTV System (843007) – 2010 – Keyless entry with video surveillance will improve
safety for students, staff, and property and will eliminate the problem resulting from lost and stolen keys.
April 2010
Board awarded the contract to Aurum Consulting Engineers to design a keyless
entry and CCTV system for the main campus and King City Center.
March 20, 2011
Keyless portion of the design is complete, CCTV portion currently underway.
CAB Chiller and Boiler Replacement (811200) –2010 – As part of an energy efficient project on campus
the 30 year-old chiller and boiler on the roof of the CAB will be replaced. As part of that project and
energy efficient cool roof will be installed, also.
April 2010
Board awarded contract to Axiom Engineers to design an energy efficient chiller
and boiler.
December 2010
Design, bid specifications, securing DSA approval.
May 10, 2011
Received DSA approval.
May 24, 2011
Project bid date, Chiller/Boiler.
June 8, 2011
Board approve to contract the project to Lyles Mechanical of Fresno, CA
May 26, 2011
Project bid date, Roof.
June 8, 2011
Board approved to contract the project to Progressive Roofing of Manteca, CA
Technical Training Building (813028) – 2010 – Hartnell issued a request for qualifications (RFQ) for
architectural services related to the design of the Technical Training Building on the Alisal Campus. A
total of eight firms submitted an RFQ. A group of faculty and staff (the users of the building) met and
shortlisted a total of 5 firms for interviews. The users then interviewed the firms and they selected NTD
based off of previous similar project experience and cost.
May 2010
Approved NTD architect firm of Salinas.
Page 1 of 3
5.
PE Field House (865003) – 2011 - Locker rooms, restrooms, a classroom, a training room, and
concessions area. Matching funds raised by the Hartnell College Foundation.
April 2011
6.
Board awarded contract to Belli Architectural Group Firm of Salinas
Alisal Campus Sign (813032)
May 17, 2011
Project bid date
June 7, 2011
Board approved to contract project to Dilbeck and Sons of Salinas, CA
August 11, 2011
Scheduled installation date.
Page 2 of 3
OCCUPIED PROJECTS IN FINAL STAGES OF COMPLETION
Alisal Campus Center for Applied Technology
Pool Renovation
Student Center
Alisal Campus Landscape Project
CALL Building
PE Renovation Project
City Sidewalk Replacement
City Sidewalk Phase II
COMPLETED PROJECTS*
Date Closed Out
October 2004
November 2005
June 2006
December 2008
February 2009
September 2010
January 2011
June 2010
September 2010
Project Name
Campus Infrastructure Phase I
Parking Structure
Learning Resource Center (LRC)
CAB Refresh #1
CAB Refresh #2
CAB Refresh #3
CAB Refresh #4
NE Landscape Project
Lighting phase II
*Completed means that all of the claims and paperwork has been submitted and no further action/claims on this
project will be forthcoming from the District.
FUTURE PROJECTS
CAB Building First Floor
Additional Parking at Alisal
Science Building
Page 3 of 3
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 13, 2011
Number
County of Monterey Treasurer’s Report of
Investments for the Quarter Ending June
30, 2011.
V. B.
Area
Status
Office of Support Operations
Information
Recommendation
It is recommended that the Board of Trustees receives the County of Monterey Treasurer’s
Report of Investments for the Quarter Ending June 30, 2011.
Summary
Government Code § 53466(b) requires the Treasurer to submit a quarterly report of
investments. The attached Exhibit A describes the investment portfolio position by investment
type as of June 30, 2011 and Exhibit B provides a narrative portfolio review of economic and
market conditions that support the investment activity during the April through June period.
Budget Implication
None
MONTEREY COUNTY BOARD OF SUPERVISORS
MEETING: July 26, 2011
AGENDA NO:
SUBJECT: a. Receive and Accept the Treasurer’s Report of Investments for the quarter ending June 30,
2011; and b. Receive and Approve the Treasurer’s investment policy for FY 2011-12; and c. Renew the
Delegation of Investment Authority to the Treasurer-Tax Collector pursuant to California Government
Code 53607.
DEPARTMENT: Treasurer-Tax Collector
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Receive and accept the Treasurer’s Report of Investments for the quarter ending June 30, 2011.
b. Receive and approve the Treasurer’s investment policy for FY 2011-12.
c. Renew the Delegation of Investment Authority to the Treasurer-Tax Collector pursuant to
California Government Code 53607.
SUMMARY:
Government Code Section 53646 (b) requires the Treasurer submit a quarterly report of investments.
The attached Exhibit A provides a narrative portfolio review of economic and market conditions that
support the investment activity during the April - June period. Exhibit B describes the investment
portfolio position by investment type as of June 30, 2011. Exhibit C is a listing of historical Monterey
County Treasury Pool yields versus benchmarks. Exhibit D describes the investment portfolio by
maturity range, and Exhibit E is an overview of the short term funds that the Treasurer invests in
overnight, liquid assets.
The annual Board approval of the investment policy and delegation of investment authority are
prescribed by Government Code Sections 53646 and 53607.
DISCUSSION:
During the 4th quarter of FY 10-11, treasury yields dropped along the entire curve as both the sluggish
economic recovery in the US and the Greek debt crisis continued the flight to safety in US Treasuries.
The biggest increase in price (decrease in yield) was seen in the 3 – 5 year maturity range, which was
due to many investors becoming more comfortable with buying longer maturities as they accepted that
the economic recovery continues to be sluggish, and any significant inflation was transient.
On June 30, 2011 the Monterey County investment portfolio contained an amortized cost basis of
$976,919,348 spread among 75 separate securities and funds. The par value of those funds was
$973,095,665, and the market value was $977,617,575 or 100.01% of amortized book value. The
portfolio’s net earned income yield for the period was 0.54%. The portfolio produced estimated
income of $1,425,549 for the quarter which will be distributed proportionally to all agencies
participating in the investment pool. The investment portfolio had a weighted average maturity of 256
days.
The investment portfolio was in compliance with all applicable provisions of state law and the adopted
investment policy, and contained sufficient liquidity to meet all projected outflows over the next six
months. Market value pricings were obtained through Bloomberg LLP, Union Bank of California and
included live-bid pricing of corporate securities.
Annual adoption of the Investment Policy is required by Section 53646 of the Government Code. The
current Investment Policy remains unchanged and is on file with the Clerk of the Board.
Government Code Section 53607 permits the Board to annually delegate investment authority to the
Treasurer-Tax Collector.
.
OTHER AGENCY INVOLVEMENT:
A copy of this report will be distributed to all agencies participating in the County investment pool and
the Treasury Oversight Committee. In addition, the report will be displayed on the County Treasurer’s
web site. A monthly report of investment transactions is provided to the Board of Supervisors as
required by GC 53607.
FINANCING:
The investment portfolio contains sufficient liquidity to meet all projected expenditures over the next
six months. We estimate that the investment earnings in the General Fund will be consistent with
budgeted revenue, but at historically low levels, as the Federal Reserve is expected to continue keeping
short term interest rates at the current rate of 0.00 – 0.25%.
Prepared by:
Approved by:
_______________________
Eamonn M. Mahar
Investment Officer
July 12, 2011
_______________________
Mary A. Zeeb
Treasurer-Tax Collector
July 12, 2011
cc:
County Administrative Office
County Counsel
Auditor-Controller – Internal Audit Section
All depositors
Treasury Oversight Committee
Attachments:
Exhibit A – Investment Portfolio Review – 06.30.11
Exhibit B – Portfolio Management Report – 06.30.11
Exhibit C – Monterey County Historical Yields vs. Benchmarks
Exhibit D – Aging Report – 06.30.11
Exhibit E – Overnight (Liquid) Asset Distribution
Investment Policy
Exhibit A
Investment Portfolio Review
Quarter Ending June 30, 2011
OVERVIEW – April 1 – June 30, 2011
During the April to June quarter the treasury yields dropped along the entire curve as
both the sluggish economic recovery in the US and the Greek debt crisis continued the
flight to safety in US Treasuries. The biggest increase in price (decrease in yield) was
seen in the 3 – 5 year maturity range, due to investors becoming more comfortable with
buying longer maturities as they accepted the economic recovery continues to be
sluggish, and any significant inflation was transient. Even with improvements in the
fiscal strength of the US banking industry, an additional 22 regional banks failed during
this period. This statistic helps illustrate that the Federal stimulus has helped the largest
banks, but has not been as successful in strengthening the balance sheets of smaller,
regional banks.
The Federal Reserve has continued to maintain their position that they will keep rates at
their historic lows “for an extended period of time”, but for the first time has clarified that
the wording is meant to imply that they plan to make no changes to the Federal Funds
rate for the next six months. The following indicators reflect key aspects of the County’s
investment portfolio in light of the above noted conditions:
1.
Market Access – The U.S. Treasury continued to issue substantial amounts of
debt instruments. The continued large issuance is due to their efforts to
stimulate the economy by providing funding for financial institutions and
ongoing military funding requirements. Access to U.S. Treasuries has been
plentiful, but yields have continued to drop as investors seek safe havens from
an increasingly volatile stock market. These issues, coupled with the Federal
Reserve’s continued quantitative easing program during the April to June
quarter have continued to keep yields low on Treasury bonds.
During the quarter, the majority of County investment purchases continue to
be in U.S. Treasury and Agency markets with a continued small position in
shorter term, highly rated (AA or better) Corporate bonds and highly rated
(A1, P1), short term Commercial Paper. In addition, the Treasurer continues
to keep a high level of overnight liquid assets, reflecting the need to maintain
increased levels of available cash to ensure our ability to meet any cash flow
needs.
2.
Diversification - The Monterey County Treasurer’s portfolio consists of fixed
income investments, all of which are authorized by the State of California
Government Code 53601.
1
The portfolio asset spread is detailed in the pie chart below:
Corporate Assets, 8.29%
Federal Agencies, 37.65%
Overnight Liquid Assets,
34.51%
US Treasuries, 19.54%
3.
Credit Risk – Approximately 91.71% of the investment portfolio is comprised
of U.S. Treasuries, Federal Agency securities and other liquid funds. All
assets have an investment grade rating. U.S. Treasuries are not specifically
rated, but are considered the safest of all investments. The corporate debt
(8.29%) is rated in the higher levels of investment grade. All federal agency
securities have AAA ratings or they are guaranteed by the U.S. Treasury.
4.
Liquidity Risk – Liquidity risk, as measured by the ability of the county’s
Treasury to meet withdrawal demands on invested assets, was adequately
managed during the April to June quarter. The portfolio’s average weighted
maturity was 256 days, and a large percentage (34.51%) of assets was held in
immediately available funds.
2
PORTFOLIO CHARACTERISTICS
March 31, 2011
June 30, 2011
Total Assets
$1,008,062,436
$976,919,348
Market Value
$1,007,235,026
$977,617,575
Days to Maturity
Yield
Estimated Earnings
291
256
0.60%
0.54%
$1,505,125
$1,425,549
FUTURE STRATEGY
The U.S. Treasury has continued a policy of heavy borrowing for stimulus programs,
military funding and other additional needs. The termination of the current quantitative
easing program is expected to have an upward effect on rates, but in the absence of any
significant economic growth domestically, and continued concerns with the economies in
the European Union, many investors continue to prefer the safety of U.S. debt to other
investment options.
The continued uncertainty in global markets caused a great amount of volatility in both
the bond and stock markets. The European Union is still unable to come up with a
permanent solution to the Greek credit crisis. Instead, they are opting for short-term
solutions in the hopes that the global economic condition improves and allows Greece’s
economy to grow its way out of its unsustainable budget deficits. Domestically, poor
economic data, coupled with the uncertainty surrounding the debt ceiling debate, has also
impacted the market. The effects are that larger institutional investors swing from stock
to bond markets in an attempt to safeguard principal, increasing the volatility.
In the near term the Treasurer believes short term yields will remain extremely low and
will not begin to rise until there is a longer history of consistent improvement in the
unemployment rate, or the Federal Reserve starts to see significant inflation in the core
Consumer Price Index. The Treasurer’s rolling investment ladder will access the short
term Treasury and Agency market with expected yields over the next 90 days of less than
one-half percent. In our efforts to continue to provide the safest vehicles for Treasury
investments, the Treasurer will maintain a portfolio weighted with U.S. Treasuries,
Federal Agency securities, and other highly liquid funds.
3
Exhibit B
Monterey County
Portfolio Management
Page 1
Portfolio Details - Investments
June 30, 2011
CUSIP
Investment #
Average
Balance
Issuer
Purchase
Date
Par Value
Market Value
Book Value
37,501,195.58
29,210,431.77
88,494,314.33
37,501,195.58
29,210,431.77
88,494,314.33
37,501,195.58
29,210,431.77
88,494,314.33
155,205,941.68
155,205,941.68
155,205,941.68
50,000,000.00
29,812,000.00
50,000,000.00
29,812,000.00
50,000,000.00
29,812,000.00
79,812,000.00
79,812,000.00
79,812,000.00
96,200,000.00
2,820,301.45
3,057,422.20
96,200,000.00
2,820,301.45
3,057,422.20
96,200,000.00
2,820,301.45
3,057,422.20
102,077,723.65
102,077,723.65
102,077,723.65
10,000,000.00
10,000,000.00
10,002,700.00
10,279,800.00
10,000,614.83
10,227,270.29
20,000,000.00
20,282,500.00
20,227,885.12
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
10,000,000.00
5,000,000.00
5,044,400.00
5,078,850.00
9,989,400.00
5,070,950.00
5,070,950.00
5,126,950.00
10,539,100.00
5,066,350.00
5,002,617.00
5,058,599.59
10,000,000.00
5,011,031.39
5,012,103.73
5,109,317.00
10,605,393.62
5,048,865.04
50,000,000.00
50,986,950.00
50,847,927.37
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
Stated
Rate
Moody's
Days to
S&P Maturity
Maturity
Date
Money Market Accts-GC 53601(k)(2)
SYS11672
SYS11601
SYS11578
11672
11601
11578
BlackRock
CalTrust
Fidelity Investments
Subtotal and Average
193,154,656.93
0.103
0.108
0.147
Aaa
Aaa
AAA
AAA
1
1
1
1
State Pool-GC 53601(p)
SYS11361
SYS11422
11361
11422
LAIF
LAIF
Subtotal and Average
79,812,000.00
0.480
0.480
1
1
1
CAMP-GC 56301(p)
SYS10379
SYS11457
SYS11526
10379
11457
11526
Calif. Asset Mgmt
Calif. Asset Mgmt
Calif. Asset Mgmt
Subtotal and Average
90,771,087.37
0.117
0.117
0.117
AAA
AAA
AAA
1
1
1
1
Negotiable CDs - GC 53601 (i)
78009J2R5
78009JVK8
11747
11765
RBC Capital Markets
RBC Capital Markets
Subtotal and Average
02/24/2011
04/25/2011
17,540,044.81
0.330
2.250
Aa
Aa
AA
AA
45 08/15/2011
623 03/15/2013
337
Medium Term Notes - GC 53601(k)
36962GX82
36962GT38
36962G4N1
36962G4X9
36962G4X9
36962G4H4
94974BET3
929903CF7
11420
11637
11701
11738
11749
11750
11770
11636
General Electric
General Electric
General Electric
General Electric
General Electric
General Electric
Wells Fargo & Company
Wachovia Corp. (Wells Fargo)
Subtotal and Average
04/04/2008
11/10/2009
08/11/2010
01/07/2011
03/09/2011
03/09/2011
05/09/2011
11/10/2009
55,579,020.04
5.720
5.000
2.500
2.100
2.100
2.800
3.750
5.300
Aa
Aa
Aa
Aa
Aa
Aa
A
A
AA
AA
AA
AA
AA
AA
AA
AA
52
137
1,502
921
921
557
1,188
106
08/22/2011
11/15/2011
08/11/2015
01/07/2014
01/07/2014
01/08/2013
10/01/2014
10/15/2011
810
Commercial Paper Disc.- GC 53601(h)
90526NU11
11712
Union Bank of Calif.
Subtotal and Average
Run Date: 07/08/2011 - 09:26
10/07/2010
9,995,250.00
0.380
P-1
A-1
0 07/01/2011
0
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
Report Ver. 7.3.3
Exhibit B
Monterey County
Portfolio Management
Page 2
Portfolio Details - Investments
June 30, 2011
CUSIP
Investment #
Average
Balance
Issuer
Purchase
Date
Par Value
Market Value
Book Value
01/05/2011
01/24/2011
04/01/2011
04/15/2011
09/15/2010
10/12/2010
11/05/2010
11/15/2010
12/01/2010
12/08/2010
12/08/2010
12/21/2010
01/13/2011
01/14/2011
02/01/2011
03/11/2011
03/30/2011
04/04/2011
04/14/2011
04/27/2011
04/28/2011
04/28/2011
04/29/2011
06/29/2011
01/19/2011
02/02/2011
04/14/2011
04/14/2011
06/30/2011
01/04/2011
01/10/2011
03/11/2011
03/22/2011
06/07/2011
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,073,700.00
9,947,000.00
10,001,100.00
10,065,700.00
10,011,000.00
10,002,600.00
10,075,300.00
10,001,200.00
10,005,700.00
10,138,800.00
10,000,600.00
10,007,000.00
10,008,700.00
10,008,800.00
10,009,500.00
10,092,900.00
10,002,000.00
10,002,000.00
10,057,200.00
9,995,200.00
10,593,400.00
10,216,200.00
10,152,100.00
9,892,400.00
10,002,100.00
10,045,000.00
10,301,600.00
10,131,300.00
9,965,300.00
10,036,300.00
10,196,200.00
10,032,700.00
10,093,500.00
10,052,800.00
10,000,000.00
9,795,581.94
10,004,998.00
10,008,855.00
10,009,825.00
10,001,708.74
10,071,416.40
9,999,867.55
10,001,043.16
10,133,971.15
9,976,390.35
9,998,701.22
10,001,163.19
10,000,722.05
10,004,553.43
10,039,567.28
10,002,797.83
10,002,267.59
10,059,901.54
10,001,331.20
10,541,944.29
10,157,440.80
10,157,641.28
9,997,003.33
10,000,000.00
10,038,301.60
10,304,049.84
10,137,437.94
10,000,000.00
10,027,020.06
10,187,969.05
10,035,027.24
10,093,115.68
10,062,688.89
340,000,000.00
342,216,900.00
341,854,302.62
Stated
Rate
Moody's
Days to
S&P Maturity
Maturity
Date
Fed Agcy Coupon Sec - GC 53601(f)
31331J6X6
31331JS79
31331KBE9
31331KHL7
3133XTXH4
313370AX6
3133XS4S4
313371Q25
313371CP9
3133XH2V3
313371FC5
313371U95
313371XJ0
313371XH4
313371ZR0
313372RK2
313372P24
313372KD5
3133XWW47
313373ND0
3133XQU34
3133XYHD0
3133XTAW6
313374DG2
3134G1S47
3137EACF4
3137EAAR0
3137EABY4
3134G2LF7
31398AZN5
31359MLS0
31398AB43
31398AUU4
31398AH54
11736
11744
11757
11763
11709
11713
11719
11720
11729
11731
11732
11734
11740
11741
11745
11753
11755
11758
11761
11766
11767
11768
11769
11776
11742
11746
11760
11762
11775
11737
11739
11752
11754
11774
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Subtotal and Average
Run Date: 07/08/2011 - 09:26
345,955,038.71
2.100
1.500
0.300
0.850
1.625
0.450
3.625
0.210
0.300
5.000
0.750
0.285
0.320
0.320
0.350
1.000
0.320
0.320
1.125
0.250
3.625
1.625
2.250
2.050
0.750
1.125
4.750
2.125
1.350
1.000
5.375
0.875
2.000
1.000
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
1,284
1,481
215
654
26
27
77
40
105
104
762
140
161
158
171
635
236
242
252
300
698
714
287
1,825
476
167
248
266
1,278
145
137
195
192
278
01/05/2015
07/21/2015
02/01/2012
04/15/2013
07/27/2011
07/28/2011
09/16/2011
08/10/2011
10/14/2011
10/13/2011
08/01/2013
11/18/2011
12/09/2011
12/06/2011
12/19/2011
03/27/2013
02/22/2012
02/28/2012
03/09/2012
04/26/2012
05/29/2013
06/14/2013
04/13/2012
06/29/2016
10/19/2012
12/15/2011
03/05/2012
03/23/2012
12/30/2014
11/23/2011
11/15/2011
01/12/2012
01/09/2012
04/04/2012
410
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
Exhibit B
Monterey County
Portfolio Management
Page 3
Portfolio Details - Investments
June 30, 2011
CUSIP
Investment #
Average
Balance
Issuer
Purchase
Date
Par Value
10/22/2010
10,000,000.00
9,999,800.00
9,997,783.33
10,000,000.00
9,999,800.00
9,997,783.33
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,007,800.00
10,015,600.00
10,039,800.00
10,023,400.00
10,110,900.00
10,150,800.00
10,030,500.00
10,026,900.00
10,043,400.00
10,053,900.00
10,043,800.00
10,076,900.00
10,048,400.00
10,061,300.00
10,106,300.00
10,066,400.00
10,093,800.00
10,006,056.48
10,013,165.19
10,038,517.98
10,019,406.02
10,105,981.99
10,145,447.98
10,024,175.47
10,017,829.81
10,036,256.54
10,047,868.02
10,039,184.84
10,069,340.06
10,042,581.78
10,058,298.65
10,078,732.42
10,068,454.01
10,094,227.84
170,000,000.00
170,999,900.00
170,905,525.08
10,000,000.00
10,000,000.00
9,999,800.00
9,999,400.00
9,997,020.83
9,994,581.94
20,000,000.00
19,999,200.00
19,991,602.77
10,000,000.00
6,000,000.00
10,021,000.00
6,015,660.00
10,000,000.00
5,998,656.67
16,000,000.00
16,036,660.00
15,998,656.67
Market Value
Book Value
Stated
Rate
Moody's
Days to
S&P Maturity
Maturity
Date
Federal Agency Disc.-GC 53601(f)
313312KD1
11716
Federal Farm Credit Bank
Subtotal and Average
14,609,544.23
0.210
Aaa
AAA
38 08/08/2011
38
US Treasury Note-GC 53601(b)
912828LG3
912828LV0
912828FN5
912828LW8
912828FU9
912828FW5
912828LT5
912828MM9
912828ML1
912828KB5
912828MJ6
912828KC3
912828MQ0
912828MU1
912828NN6
912828NB2
912828KK5
11707
11715
11717
11718
11723
11724
11725
11735
11743
11748
11751
11756
11759
11764
11771
11772
11773
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
Subtotal and Average
09/07/2010
10/19/2010
10/29/2010
11/02/2010
11/17/2010
11/19/2010
11/22/2010
12/22/2010
01/24/2011
03/02/2011
03/11/2011
03/30/2011
04/14/2011
04/20/2011
05/16/2011
05/17/2011
05/17/2011
191,385,707.76
1.000
1.000
4.875
1.000
4.500
4.625
1.000
0.750
1.000
1.125
0.875
1.375
0.875
1.000
1.000
1.000
1.375
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
AAA
30
61
30
91
91
122
122
152
183
198
214
229
243
274
745
304
289
07/31/2011
08/31/2011
07/31/2011
09/30/2011
09/30/2011
10/31/2011
10/31/2011
11/30/2011
12/31/2011
01/15/2012
01/31/2012
02/15/2012
02/29/2012
03/31/2012
07/15/2013
04/30/2012
04/15/2012
199
US Treasury Bill-GC 53061(b)
9127952A8
9127952F7
11714
11721
U.S. Treasury
U.S. Treasury
Subtotal and Average
10/19/2010
11/16/2010
20,645,547.15
0.195
0.235
Aaa
Aaa
AAA
AAA
55 08/25/2011
83 09/22/2011
69
Federal Agency Step Up-GC 53601(f)
313371U53
313371XA9
11722
11728
Federal Home Loan Bank
Federal Home Loan Bank
Subtotal and Average
Run Date: 07/08/2011 - 09:26
12/10/2010
12/23/2010
35,907,853.45
1.500
1.500
Aaa
Aaa
AAA
AAA
1,623 12/10/2015
1,636 12/23/2015
1,628
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
Exhibit B
Monterey County
Portfolio Management
Page 4
Portfolio Details - Investments
June 30, 2011
CUSIP
Investment #
Issuer
Total and Average
Run Date: 07/08/2011 - 09:26
Average
Balance
1,055,355,750.45
Purchase
Date
Par Value
Market Value
Book Value
973,095,665.33
977,617,575.33
976,919,348.29
Stated
Rate
Moody's
Days to
S&P Maturity
256
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
Exhibit C
Monterey County Historical Yields vs. Benchmarks
1.20
1.00
0.80
Monterey County
LAIF
3 Mo T-Bill
1 Yr T-Bill
0.60
0.40
0.20
0.00
Q1
Q2
Q3
Q4
Q1
FY 09/10
Quarterly Yield
Monterey County
LAIF
3 Mo T-Bill
1 Yr T-Bill
Q2
Q3
Q4
FY 10/11
Q1
1.06
0.90
0.12
0.39
FY 09/10
Q2
Q3
0.75
0.53
0.61
0.57
0.05
0.14
0.45
0.39
Q4
0.57
0.57
0.19
0.29
- The 3Mo and 1 Yr T-Bill yields are obtained from the Merrill Lynch Global Bond Indices
Q1
0.62
0.51
0.16
0.26
FY 10/11
Q2
Q3
0.52
0.60
0.45
0.52
0.12
0.09
0.27
0.27
Q4
0.54
0.48
0.04
0.22
Monterey County
-
Exhibit D
Monterey County
Aging Report
As of July 1, 2011
Maturity
Par Value
Percent of
Portfolio
Current
Book Value
Current
Market Value
Aging Interval:
0 days
( 07/01/2011
07/01/2011)
9
Maturities
347,095,665.33
35.67
347,095,665.33
347,095,665.33
Aging Interval:
1 - 30 days
( 07/02/2011
07/31/2011)
4
Maturities
40,000,000.00
4.11
40,056,108.20
40,061,200.00
Aging Interval:
31 - 90 days
( 08/01/2011
09/29/2011)
8
Maturities
75,000,000.00
7.71
75,077,067.07
75,138,200.00
Aging Interval:
91 - 180 days
( 09/30/2011
12/28/2011)
16
Maturities
150,000,000.00
15.41
150,813,750.81
150,943,700.00
Aging Interval: 181 - 365 days
( 12/29/2011
06/30/2012)
19
Maturities
190,000,000.00
19.53
191,317,468.77
191,309,400.00
Aging Interval: 366 - 730 days
( 07/01/2012
06/30/2013)
7
Maturities
65,000,000.00
6.68
66,084,394.66
66,377,050.00
Aging Interval: 731 - 1095 days
( 07/01/2013
06/30/2014)
4
Maturities
30,000,000.00
3.08
30,078,257.89
30,248,800.00
Aging Interval: 1096 days and after
( 07/01/2014
)
8
Maturities
76,000,000.00
7.81
76,396,635.56
76,443,560.00
75
Investments
976,919,348.29
977,617,575.33
Total for
100.00
Investments within the Aging Period
$400,000,000
$350,000,000
$300,000,000
$250,000,000
$200,000,000
Maturity Par Value
$347,095,665
$150,000,000
$100,000,000
$190,000,000
$150,000,000
$50,000,000
$75,000,000
$76,000,000
$65,000,000
$40,000,000
$30,000,000
$0
0 days
1 - 30 days
31 - 90 days
91 - 180 days
181 - 365 days
366 - 730 days
731 - 1095 days
1096 days and after
Exhibit E
Overnight (Liquid) Asset Distribution
LAIF
CalTRUST
CAMP
2.00%
1.00%
Treasuries
6.15%
9.13%
Mortgages
Treasuries
3.00%
17.50%
23.80%
Certificate of Deposit
2.00%
3.80%
5.00%
Asset Backed CP
24.00%
Agencies
Agencies
5.73%
Commercial Paper
CDs/BNs
47.69%
Other Note
Neg CDs
Time Deposits
Financial Company CP
Variable Rate Demand
Note
Gavernment Agency Repo
11.00%
Treasury Debt
Repurchase agreements
Commercial Paper
15.35%
Other
14.00%
Loans
23.30%
Other Commercial Paper
U.S. Govt Supported debt
23.00%
30.60%
15.26%
16.00%
0.69%
BlackRock MMF
Fidelity MMF
CD's
2.00%
Treasury Debt
2.00%
1.90%
Govt Agency
5.00%
Govt. Agency Debt
4.94%
Treasuries
12.00%
11.24%
26.64%
0.37%
Govt Agy Repo
47.00%
7.00%
Financial Company Comm Paper
14.57%
Asset Backed Commercial Paper
Financial Co.Commercial Paper
8.00%
4.00%
Repurchase Agreements
Other Notes
8.00%
36.02%
Variable Rate Demand Notes
Time Deposit
Credit Rating
Fund Assets
WAM
Monterey County Portfolio Percent Invested
Fund Quarterly Return
CD's
Insurance Company Funding
Agreements
Other Notes
4.29%
Other Repo
8.00%
Asset Backed Comm Paper
LAIF
NR
$69.4
193 days
8.20%
0.48%
CAMP
AAAm
$1.9 Billion
43 days
10.49%
0.13%
CalTRUST
AAAm
48.8 Billion
21 days
3.00%
0.13%
Fidelity MMF
Aaa
66.3 Billion
42 days
9.09%
0.17%
BlackRock
NR
11.6
46 days
3.85%
0.12%
TREASURER-TAX COLLECTOR
County of Monterey Investment Policy
Adopted 7/27/10 07/26/11
1.0 Policy.
It is the policy of the Treasurer-Tax Collector of Monterey County to invest public funds
in a manner which provides for the safety of the funds on deposit, the cash flow demands,
or liquidity needs of the treasury pool participants, and the highest possible yield after
first considering the first two objectives of safety and liquidity. In addition, it is the
Treasurer-Tax Collector's policy to invest all funds in strict conformance with all state
statutes governing the investment of public monies.
2.0 Scope.
This investment policy applies to all financial assets of the treasury pool participants.
These funds are accounted for in the annual Financial Reports of the County and each of
the treasury pool's participating agencies.
2.1 Participating Agencies. Participants in the Treasurer's investment pool
shall be limited to the County of Monterey, school districts within Monterey
County and those special districts, which, by statute, maintain depository
authority with the County Treasurer.
2.2 Outside Agency Participation. It is the Treasurer's policy to prohibit any
voluntary agency participation in the treasury pool.
3.0 Prudence.
The county treasurer is a trustee and therefore a fiduciary subject to the prudent investor
standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, and
managing public funds, the county treasurer shall act with care, skill, prudence and
diligence under the circumstances then prevailing, that a prudent person acting in a like
capacity and familiarity with those matters would use in the conduct of funds of a like
character and with like aims, to safeguard the principal and maintain the liquidity
needs of the county and the other depositors. Within the limitations of this section
and considering individual investments as part of an overall investment strategy, a trustee is
authorized to acquire investments as authorized by law. Nothing in this Chapter is
intended to grant investment authority to any person or governing body except as
provided in Sections 53601 and 53607 of the Government Code.
4.0 Objectives.
The primary objectives, in priority order, of the County of Monterey's investment
activities shall be:
4.1 Safety. Safety of principal. Investments of the County shall be undertaken in
a manner that seeks to ensure preservation of capital in the overall portfolio. To
attain this objective, diversification is required in order that potential losses do not
-1-
exceed the income generated from the remainder of the portfolio.
4.2 Liquidity. The investment portfolio shall remain sufficiently liquid to enable
all depositors to meet all expenditure requirements that might be reasonably
anticipated. A minimum of 30% of the invested assets, including cash held in
commercial bank accounts, shall be kept in overnight liquid assets. In the
event that unforeseen cash-flow fluctuations temporarily cause the ratio of
overnight liquid assets to decline below 30% of the portfolio balance, no new
investments will be made until the minimum ratio is restored.
4.3 Return on Investment. The County's investment portfolio shall be designed
with the objective of attaining a market rate of return throughout budgetary and
economic cycles, taking into account the County's investment risk constraints and
the cash flow characteristics of the portfolio.
5.0 Delegation of Authority.
Subject to amended delegation by the Board of Supervisors pursuant to Government
Code Section 53607, the Treasurer-Tax Collector is authorized to manage the Monterey
County investment program. The Treasurer- Tax Collector shall establish written
procedures for the operation of the investment program consistent with this investment
policy. Procedures should include reference to: safekeeping, master repurchase
agreements, funds transfer agreements, collateral/ depository agreements and banking
service contracts. Such procedures shall include explicit delegation of authority to
persons responsible for investment transactions. No person may engage in an
investment transaction except as provided under the terms of this policy and the
procedures established by the Treasurer-Tax Collector. The Treasurer- Tax Collector
shall be responsible for all transactions undertaken and shall establish a system of
controls to regulate the activities of subordinate officials.
6.0 Conflict of Interest.
Pursuant to Article 2 (commencing with Section 87200) of Chapter 7 of Title 9 of the
Government Code and the regulations of the Fair Political Practices Commission enacted
pursuant thereto, the Treasurer-Tax Collector shall disclose his investments, interests in
real properties, and any income received during the immediately preceding 12 months.
Such disclosure shall be in writing, and shall be filed with the officer designated by law
within the time periods specified by law.
6.1 Acceptance of Gifts. The Treasurer-Tax Collector and all deputized
departmental staff are prohibited from accepting any monetary or in-kind gift
from any broker, dealer, or firm doing business or seeking to do business with the
Monterey County Treasurer.
7.0 Authorized Dealers and Institutions.
The Treasurer-Tax Collector will maintain a list of broker/dealers and institutions
authorized to provide investment services. Repurchase agreements and reverse
repurchase agreements shall only be made with primary dealers designated by the Federal
Reserve Bank. The Treasurer-Tax Collector may impose additional qualifications of
-2-
brokers and their firms in order to ensure professionalism and suitability. At a
minimum, all broker/dealers and/or financial institutions authorized to provide
investment services to Monterey County shall meet the following criteria:
1. For commercial banks and saving institutions, must be authorized as insured
with the FDIC, SIPC, or NCUA (credit unions), as applicable.
2. Must hold an active corporate registered status with the Secretary of State
(California), or an out-of-state counterpart agency.
3. For commercial banks and savings institutions, must be nationally or state
chartered, or be a state licensed branch of a foreign bank.
4. Must be an active member of the National Association of Security Dealers.
7.1 Limitations on Political Contributions. Pursuant to Government Code Section
27133 (c), the Treasurer-Tax Collector shall not select for business any broker,
brokerage, dealer, or securities firm that has, within any consecutive 48-month period
following January 1, 1996, made a political contribution in an amount exceeding the
limitations contained in Rule G-37 of the Municipal Securities Rulemaking Board, to
the county treasurer, any member of the Monterey County Board of Supervisors, or
any candidate for those offices.
8.0 Authorized and Suitable Investments.
The Treasurer-Tax Collector of Monterey County may invest in any security within the
limits authorized by Section 53601 of the Government Code of the State of California,
and within the limits of any other Government Code Statute that permits public agency
investment in various securities or participation in investment trading techniques or
strategies. Permissible investments are detailed in Appendix A.
8.1 Limitations. The Treasurer shall not invest in any security not previously
purchased prior to January 1, 1995, which, by its structure, term or other
characteristics, has the possibility of returning a zero or negative yield or could be
subject to a loss of principal at the time such security has attained its maturity
date. Investments shall not be made in inverse floaters, range notes, and interestonly strips.
8.2 Reverse Repurchase Agreements. Any reverse repurchase agreement
where securities were not purchased previous to January 1, 1995, shall have a
maximum maturity of 92 days, and the proceeds shall not be invested beyond the
expiration of the reverse repurchase agreement. The maximum amount of Reverse
Repurchase Agreements shall be limited to 20% of the portfolio’s book value on
the date of the transaction.
8.3 Securities Lending. The Treasurer may engage in securities lending
programs through nationally recognized counter parties, with a 20% restriction
based on the portfolio’s book value on the date of the transaction. Instruments
involved in a securities lending program are restricted to those securities
provided in Government Code Section 53635 and the County Investment Policy.
8.4 Maximum Credit Exposure. The Treasurer shall limit the investments in
-3-
any single issuer, regardless of the combination of asset class, to no more than
10% of the portfolio’s twelve month projected minimum size. Obligations of the
United States Treasury and its Agencies are exempted from this restriction.
8.5 Maximum Dollar Limits. The Treasurer shall limit investments to specific
maximum dollar limits by issuer as detailed in Appendix A. In the case of
investments outside the core portfolio, maximum dollar limits shall apply to each
separate investment.
9.0 Safekeeping and Custody.
All security transactions, including collateral for repurchase agreements, shall be
conducted on a delivery-versus-payment basis. Securities shall be held by a third-party
custodian designated by the Treasurer-Tax Collector and evidenced by safekeeping
receipts and tri-party master repurchase agreements. Securities acquired through reverse
repurchase agreement transactions may be held as collateral by primary dealers acting as
counter-parties.
9.5 Investments Outside Core Portfolio
The Treasurer will accept funds for investment outside of the core pooled portfolio
(custom invested funds) from depository agencies who also deposit their operating
fund in the core portfolio under the following criteria:
a) the funds represent proceeds of bonds, other forms of indebtedness, or
special purpose funds not required for normal operating expenses, and
b) the funds represent new or additional assets of the agency that were not
previously invested in the Monterey County Investment Pool, or under other
conditions approved by the Treasurer, and
c) the funds may be transferred to the core portfolio upon mutual agreement
between the depository agency and the Monterey County Treasurer. Any
such transfer will reflect the market value of any securities sold prior to their
maturity, where the underlying funds cannot be transferred back to a custom
investment outside the core portfolio unless approved by the Treasurer, and
d) funds may be transferred to the Monterey County Treasurer’s operating
(checking) account for further disbursement provided the funds originate
from: maturing securities; overnight liquid funds; sold securities subject to
section 9.5(c) above, and associated earned income on those funds, and
e) within 7 business days prior to the maturity of any security the depository
agency shall inform the Monterey County Treasurer of the desired
disposition of such maturing assets to include, rollover to a new asset,
transfer to the core portfolio, or transfer to the Monterey County Treasurer’s
operating account subject to the conditions 9.5 (a) through (f) inclusive, and
f) any earned income on “custom invested funds” will be segregated from
-4-
the core portfolio and deposited to an overnight liquid fund designated
specifically for such income. Any liquidation or transfer of the underlying
asset will invoke a corresponding transfer of the associated earned income.
10.0 Criteria for Withdrawal of Funds from the Treasury Investment Pool –
Section 27136 and Section 27133 (h) - Government Code.
An agency with funds on deposit in the county treasury where such funds may statutorily
be invested outside of the county treasury may apply for a withdrawal of those funds.
Pursuant to Government Code Sections 27133 (h) and 27136, the County Treasurer shall
evaluate each proposal for withdrawal of funds. The Treasurer’s evaluation shall assess
the effect of a proposed withdrawal on the stability and predictability of the investments
in the county treasury pool. In addition, and prior to any withdrawal, the Treasurer shall
find that the proposed withdrawal will not adversely affect the interests of the other
depositors in the treasury pool.
All applications for withdrawal must be submitted by a Resolution of the depository
agency at least 30 days in advance of the anticipated date of withdrawal. Resolutions for
withdrawal shall include:
a. a statement of the purpose for withdrawal
b. the date(s) and amount(s) of funds to be withdrawn
c. a certification that funds withdrawn from the county pool shall be managed by
the applicant agency and that withdrawn funds shall not be returned for future
investment by the County Treasurer for a term of one year, and
d. an acknowledgement that the value of any funds withdrawn from the county
treasury shall reflect their most recent quarterly asset valuation as reported by the
Treasurer.
The Treasurer shall provide an applicant agency a written response within 15 days from
receipt of the application. The Treasurer’s determination shall be final.
11.0 Maximum Maturities.
Any non-marketable investments, such as time deposits, should not exceed a two-year
maturity. In addition, no specific investment shall have a term remaining to maturity in
excess of five years except under the following circumstances, and subject to specific
approval of the Board of Supervisors:
Bond proceeds where the maturity term is not integral to short term cash flow
needs.
Other special purpose investments where the maturity term is not integral to
short term cash flow needs.
11.1 Weighted Average Maturity. The weighted average maturity of the overall
portfolio shall not exceed two years.
11.2 Money Market Fund. The maximum maturity of investments in a money market
fund shall not exceed 397 days, and the weighted average maturity of the fund shall not
-5-
exceed 90 days. A Money Market Fund shall not comprise more than 10% of the
portfolio’s book value on the date investments are made; maximum investment in all
Money Market Funds, as described in Government Code Section 53635(k) shall not
exceed 20% of the portfolio’s book value on the date that investments are made.
12.0 Audits.
The Monterey County investment portfolio shall be subject to a process of independent
review by the Auditor-Controller's internal auditor. The County's external auditors shall
review the investment portfolio in connection with the annual county audit and
requirements of the Governmental Accounting Standards Board.
12.1 Compliance Audit Pursuant to Government Code Section 27134, the
County Treasury Oversight Committee shall cause an annual audit to be conducted
to determine the County Treasurer’s compliance with Article 6, Chapter 5 of
Division 2 of Title 3 of the Government Code.
13.0 Performance Standards.
The investment portfolio will be designed to obtain a market average rate of return during
budgetary and economic cycles, taking into account the County's investment risk
constraints and cash flow needs.
14.0 Investment Policy Adoption.
The Treasurer-Tax Collector of Monterey County shall submit the Investment Policy to
the Board of Supervisors for adoption at least annually.
14.1 Policy Amendments. As the California Government Code pertaining to
investments is amended, this policy shall likewise become amended and adopted
by the Board of Supervisors. Other amendments may be recommended
periodically by the Treasurer-Tax Collector.
15.0 Reporting.
Pursuant to Government Code Section 53686 (b) the Treasurer-Tax Collector shall
provide quarterly investment reports to the Board of Supervisors, Treasury Oversight
Committee, and all pool participants. The report shall include a listing of all securities
held in the portfolio. Such listing shall include investment description, maturity date,
par, amortized book value and market values, and a risk measurement standard such as
duration, along with a certification concerning the portfolio's available liquidity to meet
expenditure requirements for the next succeeding reporting period, and disclosure of the
method used to apportion investment interest. Each second and fourth calendar quarter
investment report and the current investment policy shall be provided to the State
Treasurer’s California Debt and Investment Advisory Committee as required by Sections
8855 and 53646 of the Government Code.
-6-
16.0 Allocation of Investment Cost.
The costs of investing, banking, and cash management as budgeted annually and applied
quarterly shall be assessed to depositing agencies at the time of quarterly interest
apportionment by the County Auditor-Controller, and in accordance with Government
Code statutes. Depositing agencies will receive net revenue after pro rata application of
costs that correspond to a basis point reduction to earned interest rates.
When actual annual costs of investing are determined, any differences from budgeted
amounts shall be included in an adjusting interest allocation by the Auditor-Controller.
17.0 Treasury Oversight Committee A Treasury Oversight Committee nominated by
the County Treasurer and confirmed by the Board of Supervisors shall provide oversight
through periodic review of the Investment Policy and compliance with such policy. The
Treasury Oversight Committee, pursuant to Government Code Section 27130 et seq;
shall consist of 6 members including: the Treasurer-Tax Collector, the County
Administrative Officer or his/her designee: the County Superintendent of Schools, or
his/her designee, a representative of the governing bodies of county school districts, a
representative of the legislative bodies of county special districts that are authorized
depositors in the county treasury, and a member of the public. The committee shall meet
at least quarterly, or as needed, and shall review investment policy and report on
compliance with such policy.
17.1 Establishment of Treasury Oversight Committee. Pursuant to Section
27130 et seq; of the Government Code, the Monterey County Treasury Oversight
Committee is established. The committee shall be subject to the provisions of the
Political Reform Act of 1974, as amended (Government Code Sections 8100 et
seq).
17.2 Brown Act Pursuant to Government Code Section 27132.4, Committee
meetings shall be open to the public and subject to the Ralph M. Brown Act
(Chapter 9 (commencing with Section 54950) of part 1 of Division 2 of Title 5).
17.3 Membership Prohibitions Pursuant to Government Code Section 27132.2,
No member of the committee shall directly or indirectly raise money for a candidate
for local treasurer or a member of the governing board of any local agency that has
deposited funds in the county treasury while a member of the committee.
Pursuant to Government Code Section 27132.3, a member of the Treasury
Oversight Committee may not secure employment with, or be employed by, bond
underwriters, bond covered security brokers or dealers or financial services firms,
with whom the Treasurer is doing business during the period that the person is a
member of the Committee or for one year after leaving the Committee.
-7-
Instrument
APPENDIX A
Authorized Investments County General Pool
Maximum Maturity
County Restriction
California State Treasurer’s Local Agency
Investment Fund
N/A
N/A
account or as approved by the State Treasurer for bond/note proceeds.)
Max %/ Dollar Limit
$50,000,000 (per
California Asset Management Program
N/A
N/A
20%
CalTRUST
N/A
N/A
20%
Bonds, including revenue bonds, issued by
The County, its
Agencies, or authorities
5 years
N/A
U.S. Treasury notes, bonds, bills, or
Certificates of indebtedness bearing a
full faith and credit pledge
5 years
N/A
Registered warrants, notes, and bonds,
including revenue bonds, of the State of
California and all other 49 States
5 years
N/A
10% limit issuer (*)
Bonds, notes, warrants, and other
evidences of indebtedness issued by any
local agency within California, including
revenue bonds
5 years
N/A
10% limit issuer (*)
Obligations of federal agencies and United
States government-sponsored enterprises
5 years
N/A
N/A
Bankers acceptances
180 days
N/A
40% (*)
Prime commercial paper of domestic issuers
with assets in excess of $500 million
270 days
N/A
40% (*)
Negotiable certificates of deposit issued
by domestic banks, associations, and statechartered branches of foreign banks.
5 years
N/A
30% (*)
N/A
20%
N/A
20%
N/A
Reverse repurchase agreements
and Securities Lending
92 days
matched maturities
Repurchase agreements
1 year
Medium term notes issued by domestic
corporations and depository institutions
rated “A” or higher at time of purchase
5 years
Money market mutual funds
N/A
N/A
Collateralized deposits and investment contracts
5 years
N/A
Securitized pass through instruments rated
at least “A” or higher at time of purchase
5 years
N/A
No inverse floating
rate instruments
10% limit issuer (*)
N/A
30% (*)
20% Total all funds
10% any one fund
10% limit issuer (*)
20% (*)
Overall portfolio weighted average maturity
2 years(*)
*Total exposure of all asset classes to any single issuer shall not exceed 10% of the 12-mo projected minimum size of the
portfolio.
-8-
AGENDA ITEM FOR BOARD MEETING OF: September 13, 2011
Title
Update / Instructional Policies
Number
Area
Office of Academic Affairs/Accreditation.
Prepared by: Dr. Suzanne Flannigan
Status
Information
V. C.
Recommendation
It is recommended that the Board of Trustees accepts the first reading of updated instructional
policies.
Background
The Office of Academic Affairs and Accreditation is currently reviewing all instructional
policies with the Policy Review Committee, (a sub-committee of Academic Senate). These are
the first four policies that have been completed.
Summary
The recommendations for the following four (4) policies have been fully reviewed by a subcommittee of Academic Senate and endorsed by Academic Senate.
Food and
Wine Service
OLD
4020
NEW
The Policy Review committee collectively recommends deleting the
existing policy in academic affairs as there is no longer an existing
relevant course of study pertaining to it. FULLY ENDORSED
Standards of
Scholarship
4100
4220
The committee reviewed both the CCLC and the five community
college district board policies and agree the current Hartnell policy is
current and comparable. The committee recommends the retention of
the existing Standards of Scholarship Board policy. FULLY
ENDORSED
Academic
Freedom
4120
4030
The Policy Review committee collectively recommends the draft
policy, based upon the San Bernardino CCD Board Policy for
Academic Senate review. The revised policy is based upon the nature
of the current policy (2004), the specificity of academic freedom rights
and responsibilities for faculty, roles of administrators and trustees, as
well as respect for student freedom of thought, and recognition of the
importance of research facilities including library resources. FULLY
ENDORSED
Pre/
Co-requisites
4130
4260
The Policy Review committee collectively recommends the draft
policy, based upon the Gavilan CCD Board Policy for Pre-requisites
and Co-requisites. The revised policy is based upon the nature of the
current policy (2008), as well as clauses regarding the executive officer
responsibility for creating pre-requisites, co-requisites, and advisories.
Further, it references Title V, the right and necessity for these policies,
the student’s right to challenge, and the requirement to publish these
policies in District publications. FULLY ENDORSED
Current Policy
HARTNELL COLLEGE
4000 SERIES INSTRUCTIONAL AND EDUCATIONAL PROGRAMS
B.
Academic Standards
4100
Standards of Scholarship
The Superintendent/President or designee will develop regulations establishing standards
of scholarship consistent with the provisions of Title 5, Sections 55750 et.seq. These
regulations will include: grading practices, academic record symbols, grade-point
average, credit by examination, standards for probation, standards for dismissal, course
repetition, and academic renewal.
The regulations shall be adopted by the Governing Board and published in the College
catalog.
Reference: Education Code, Section 70902 (b) (3); Title 5, Sections 51002 and 55750-55765
(Formerly Governing Board Policy 3210-- "Academic Regulations: Scholastic Standards of
Hartnell College" (date unknown) or Governing Board Policy 3117 --same policy-- adopted 6-876; see 1979 Board Policies)
Adopted: Revised and Renumbered: 10-1-85
Revised and Adopted: 1-2-90, 11-3-92, 4-4-95, 7-1-96
Revised Policy
HARTNELL COLLEGE
4000 SERIES INSTRUCTIONAL AND EDUCATIONAL PROGRAMS
B.
Academic Standards
4220
Standards of Scholarship
The Superintendent/President or designee will develop regulations establishing standards
of scholarship consistent with the provisions of Title 5, Sections 55750 et.seq. These
regulations will include: grading practices, academic record symbols, grade-point
average, credit by examination, standards for probation, standards for dismissal, course
repetition, and academic renewal.
The regulations shall be adopted by the Governing Board and published in the College
catalog.
Reference:
Education Code, Section 70902 (b) (3); Title 5, Sections 51002 and 55750-55765
(Formerly Governing Board Policy 3210-- "Academic Regulations: Scholastic Standards of
Hartnell College" (date unknown) or Governing Board Policy 3117 --same policy-- adopted 6-876; see 1979 Board Policies)
Adopted: Revised and Renumbered: 10-1-85
Revised and Adopted: 1-2-90, 11-3-92, 4-4-95, 7-1-96
Current Policy
HARTNELL COLLEGE
4000 SERIES INSTRUCTIONAL AND EDUCATIONAL PROGRAMS
B.
Academic Standards
4120
Academic Freedom
Foreword
The Hartnell Community College Governing Board believes that faculty and students
have the right to pursue teaching and learning with full freedom of inquiry. In order to
assure that this viewpoint is understood by all, the Board adopts the following policy.
On Academic Freedom and Responsibility
Academic freedom gives the faculty member the right to interpret findings and to
communicate conclusions without being subject to any discrimination, interference or
pressures because those conclusions are at variance with constituted authorities or
organized groups. In the classroom, therefore, the faculty member is entitled to exercise
this freedom within the course objectives and policies approved by the Board of Trustees.
Academic freedom carries with it corresponding responsibility, which emphasizes the
obligation to study, to investigate, to present and interpret, and to discuss facts and ideas
relevant to the curriculum in all branches and fields of knowledge. The faculty member
will acknowledge controversial views, identify any bias or advocacy, and show respect
for opinions held by others.
Reference: Education Code, Section 70902 (b) (7); Title 5, Section 51023
Revised and Adopted: 7-8-87, 4-4-95
Revised Policy
HARTNELL COLLEGE
4000 SERIES INSTRUCTIONAL AND EDUCATIONAL PROGRAMS
B.
Academic Standards
4030
Academic Freedom
Introduction
Hartnell Community College District is committed to the principle that the free
expression of ideas is essential to the education of its students and to the effective
governance of its colleges. The District recognizes that academic and intellectual freedom
is best protected by a system of tenure, academic due process, and policies and
procedures that provide faculty, students, and classified employees with the opportunity
to freely express themselves in any campus venue, from the classroom to the board room.
The District further subscribes to the principle that the free expression of ideas should be
limited only by the responsibility to express ideas with fairness, and in a manner that
respects the differing ideas of others and distinguishes between established fact and
theories and one’s own opinion.
Rights of Academic Employees
Academic freedom shall be guaranteed to all academic employees. No special limitations
shall be placed upon study, investigation, presentation, and interpretation of facts and
ideas concerning human society, the physical and biological world, and other branches of
learning, subject to accepted standards of professional responsibility. The right to
academic freedom herein established shall include the right to support or oppose political
causes, issues, and parties outside of normal classroom activities.
Academic employees are citizens, members of learned professions, and members of the
institution. When academic employees speak or write as citizens, they should be free
from institutional censorship or discipline, provided they clearly indicate they are not
representing the institution.
Academic freedom allows academic employees to seek and present the truth as they
know it on problems and issues, subject to the accepted standards of professional
responsibility, without fear of interference from administrators, the District Board of
Trustees, governmental authorities, or pressure groups.
Although academic employees have the obligation to ensure that their classroom material
meets the valid educational objectives of the course as stated in the approved Course
Outline of Record, they are entitled to freedom in the classroom in presenting the subjects
they teach and shall be free to select and use textbooks and materials that they deem
appropriate to meet the stated learning outcomes for the course.
Academic employees are entitled to full freedom in their use of books, online sources,
and internet sites and in the publication of the results of any research that may result from
the use of these resources.
Academic employees may arrange for classroom lecturers or speakers to make
presentations in regularly scheduled classes or groups of classes. The academic
employees shall be responsible for the relevance of the lecturer or speaker’s subject
matter to the course.
Obligations of Academic Employees
Academic freedom requires that all academic employees establish and preserve an open
learning environment at the college. No special limitations shall be placed upon students
in their study, investigation, presentation, and interpretation of facts and ideas concerning
human society, the physical and biological world, and other branches of learning, subject
to accepted standards of academic responsibility. Students shall have the opportunity to
study controversial issues and divergent views and to arrive at their own conclusions.
Academic employees have an obligation to protect the student’s right to freedom of
inquiry even when the student’s conclusions differ from those of the academic
employees.
While students may represent without penalty any opinion in or out of class, they may be
required to demonstrate knowledge of views contrary to their own in order to fulfill
course requirements.
Libraries and Learning Resource Centers
Books and other library and learning resources materials selected and databases provided
should be chosen for values of interest, information, and enlightenment of all the people
of the community. In no case should library materials be excluded because of the race,
nationality, social, political, or religious views of the authors. Libraries should provide
materials and information presenting diverse points of view on current and historical
issues. Materials should not be proscribed or removed because of partisan or doctrinal
disapproval.
Reference:
Title 5, Section 51023;
Current Policy
HARTNELL COLLEGE
4000 SERIES INSTRUCTIONAL AND EDUCATIONAL PROGRAMS
B.
Academic Standards
4130
Prerequisites
Unless exempted by statute of regulations, every course, course section, or class shall be
open to enrollment and participation by any student admitted to the College who meets
the prerequisite requirments for such course, course sections, or class. Enrollment may
be limited in specific courses based on health and safety considerations, facility
limitations, faculty workload, the availability of qualified instructors, funding limitations,
the constraints of regional planning, or legal requirements imposed by statute,
regulations, or contracts.
Students may be required to meet necessary and valid prerequisites. Prerequisites for a
course shall be clearly related to course content and validated as necessary for success in
a course. Prerequisites involving experience requirements may not be established solely
on the basis of “hours of exposure.” Communication or computational skill prerequisites
which apply across the entire curriculum may not be established.
Validation requires the establishment of a validity and fairness portfolio for each course
of interest. This portfolio must include fundamental evidence, the monitoring of
disproportionate impact, and supplemental evidence, establishing that a student who has
not met the prerequisite is highly unlikely to obtain a satisfactory grade in the course.
Students have the right to challenge prerequisites on the grounds specified in
Section 55201 (f), Title 5.
Procedures have been established for prerequisite validation. These procedures are
located in the Office of the Vice President for Instruction. A prerequisite need not be
validated if it was established prior to July 6, 1960, and is part of a sequence of degreeapplicable courses within a given discipline or if it is required to ensure transferability of
subsequent courses to another college or university or if it falls within the other
exceptions of Title 5, Section 55201 (d).
Reference: Education Code, Sections 70902 (b) (2) and (3);
Title 5, Sections 55002, 55201-2, and 58106
Revised and Adopted: 11-3-92, 4-4-95, 4-6-98
Revised Policy
HARTNELL COLLEGE
4000 SERIES INSTRUCTIONAL AND EDUCATIONAL PROGRAMS
B.
Academic Standards
4260
Prerequisites and Co-requisites
The Superintendent/ President of the College is authorized to establish prerequisites, corequisites and advisories on recommended preparation for courses in the curriculum.
All such prerequisites, co-requisites and advisories shall be established in accordance
with the standards set out in Title 5, with specific adherence to the role of faculty as
stated in Title V, section 55000, subsection (c) "Content review".
Any prerequisites, co-requisites or advisories shall be necessary and appropriate for
achieving the purpose for which they are established. The procedures shall include a way
in which a prerequisite or co-requisite may be challenged by a student on grounds
permitted by law. Prerequisites, co-requisites and advisories shall be identified in District
publications available to students.
Reference:
Title 5, Section 55000 et seq.
RECOMMENDATION TO DELETE
HARTNELL COLLEGE
4000 SERIES INSTRUCTIONAL AND EDUCATIONAL PROGRAMS
A.
Educational Programs
4020 Food And Wine Service
Business and Professions Code section 25608 provides that:
“Every person who possesses, consumes, sells, gives, or delivers to any
other person, any alcoholic beverage in or on any public schoolhouse or
any of the grounds thereof, is guilty of a midemeanor.”
A narrow exception to the alcohol ban on public school property is found in subdivision
(a) of Section 25608, which allows community colleges to possess and use alcohol in
connection with a course of instruction given at the school.
In accordance with Business and Professions Code Section 25608, the Governing Board
hereby authorizes the Superintendent/President or designee to permit wine to be
acquired, possessed or used in connection with a course of instruction given at Hartnell
College. The Governing Board also hereby authorizes the service of wine
in
conjunction with a food service course maintained as part of the course curriculum. The
food service course may be taught each semester and shall include wine and wine service
as subject matters. The following criteria shall also apply to the service of wine on
campus:
1.
Wine may be acquired, possessed, used, or consumed only in conjunction with a
regularly scheduled food course, such as the international foods course.
2.
There will be no sale of alcoholic beverages.
3.
No person under the age of 21 may consume any alcoholic beverage.
4.
Wine service may be permitted to specifically selected groups during evening
dinner hours in the College Center dining room or other appropriate setting when,
the wine service is related to a course of instruction and is of direct benefit to the
instructional program. Wine service shall generally be limited to small groups so
that students receive appropriate instruction and supervision on the subject of
wines and wine service. Such service shall accompany a served dinner but may
include a brief social period before dinner when expressly authorized by the
Superintendent/President or designee. In every case, the person arranging the
event must arrange for the wine service in advance through the Food Service
Manager. The individual arranging the event shall monitor the use of wine and
oversee the conduct of the group. Reasonable efforts shall be made to limit the
serving of wine to one glass per person per dinner course.
Governing Board Policy 4020 (continued)
Page 2
5.
Wine service may be permitted at large group functions in the main dining room or
other appropriate setting when such service is related to a course of instruction
and is of direct benefit to the course of instruction. Such service shall accompany
a served dinner but may include a brief social period before dinner when
expressly authorized by the Superintendent/President or designee. In every case,
the person arranging the event must arrange for the wine service in advance
through the Food Service Manager. The individual arranging the event shall be
responsible for the use of wine and the conduct of the group. Reasonable efforts
shall be made to limit the serving of wine to one glass per person per dinner
course.
The Superintendent/President shall develop procedures necessary to implement this
policy. These procedures sahll be located in the Office of the Vice President for
Administrative Services. Neither an Alcohol Beverage Commission permit, nor any
other permit relating to alcoholic beverages, is required for the use of wine occurring
pursuant to the requirements of this policy.
Reference: Business and Professions Code Section 25608
Adopted: 10-1-85
Revised and Adopted: 7-1-96; Revised and Adopted: 7/6/00; Revised and Adopted ; 4-01-03; 105-04; 1-24-05
ADJOURNMENT