HARTNELL COMMUNITY COLLEGE DISTRICT
Board of Trustees –
Public Hearing and Regular Meeting Agenda
October 4, 2011
TIME/PLACE
411 Central Avenue, Salinas
CALL Building, Room 208
5:00 p.m. –PUBLIC HEARING ON ENERGY COST SAVINGS
PUBLIC MEETING AND CLOSED SESSION TO FOLLOW
Board of Trustees
Erica Padilla-Chavez, President
Kevin Healy, Vice President
Candi DePauw, Patricia Donohue, Bill Freeman,
Elia Gonzalez-Castro, Ray Montemayor
Juan M. Gutierrez, Student Trustee
Dr. Phoebe Helm, Superintendent/President, Secretary to the Board
The Board of Trustees welcomes you to its meetings. The agenda and supporting documents are on the college’s
website at www.hartnell.edu/board. Contracts requiring approval of the Board on this agenda are available to view in
the President’s Office. Typically, the agenda consists of the following:
A. CONSENT AGENDA: These matters include routine administrative and financial actions and normally approved
by a single majority vote.
B. REGULAR AGENDA: Action Items: These items include significant administrative and financial actions
classified by departmental areas and approved by majority vote for each item.
Information Items: These items include presentations to the Board and items for discussion prior to Board action,
normally taken at the next meeting.
C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6, the
Board of Trustees may meet in Closed Session to consider legal, personnel, labor, and/or contract matters.
INDIVIDUALS DESIRING TO ADDRESS THE BOARD: Any member of the audience desiring to address the
Board should complete and submit to the Clerk prior to the meeting, if possible, a Speaker Request Form, available at
the door. When the item PUBLIC COMMENTS is taken, the Board President will recognize those who have filled out
a Speaker Request Form in the order in which they are received. The Board President may limit the time of
presentation to three minutes per speaker, and a maximum of fifteen minutes. Pursuant to Board Policy 1025, members
of the public shall also be able to address the Governing Board regarding items on the agenda as those items are taken
up. Following public comment, the Board President will limit discussion to the Board only.
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all students shall have
equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to the
learning needs of our community and dedicated to a diverse educational and cultural campus environment that prepares
our students for productive participation in a changing world.
ACCOMMODATIONS: All meeting locations are wheelchair accessible. The following services are available when
requests are made by 4:00 p.m. of the Thursday before the Board meeting: American Sign Language interpreters or use
of a reader during a meeting; large print agenda or minutes; assistive listening devices. Please contact, the Office of the
President at (831) 755-6900, if you need assistance in order to participate in a public meeting or if you need the agenda
and public documents modified as required by Section 202 of the Americans with Disabilities Act.
HCCD –REGULAR MEETING OF THE BOARD – OCTOBER 4, 2011
Page 1 of 4
I.
OPEN SESSION
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
II.
APPOINTMENT AND SWEARING IN OF TRUSTEE FOR TRUSTEE AREA 3
Per Education Code 5326 and 5328, appoint and administer the Oath of Office to Patricia Donohue to
Trustee Area 3, in lieu of election.
III.
PUBLIC HEARING ON ENERGY SAVINGS CONTRACT
Action
A. OPEN PUBLIC HEARING
B. PRESENTATION ON ENERGY SAVINGS CONTRACT
C. PUBLIC COMMENTS ON ENERGY SAVINGS CONTRACT
(Three minutes maximum per person)
D. CLOSE PUBLIC HEARING ON ENERGY SAVINGS CONTRACT
E. ADOPT RESOLUTION 11:11, APPROVING ENERGY SERVICE CONTRACT AND
DETERMINING OTHER MATTERS IN CONNECTION WITH AN ENERGY
CONSERVATION PROJECT AND DIRECT THE ADMINISTRATION TO ENTER INTO A
CONTRACT WITH GREENTECH ENERGY SERVICES
Adopt Resolution 11:11, Approving Energy Service Contract and Determining other Matters in
Connection with an Energy Conservation Project and direct the administration to enter into a
contract with GreenTech Energy Services for the Lighting Retrofit Project. The total cost of
Roll-call
the contract is 476,287 of which $254,505 paid from the general fund, plus $221,782
from incentive funds.
IV
PUBLIC COMMENTS
Fifteen minutes (three-minute maximum per person) set aside to receive public comments on closed
session and public session, or items not on the public session agenda, but within the jurisdiction of the
Board.
V.
CONSENT AGENDA
A. MINUTES
Adopt minutes
1. September 7, 2011 – Workshop on Budget
2. September 13, 2011 – Regular Meeting
3. September 14, 2011 – Board’s Retreat
4. September 20, 2011 – Joint Presentation – School and College Partnerships
Hartnell and Salinas Union High School District
B. DISBURSEMENTS
Ratify disbursements from any or all of the following funds: general; debt service; bookstore;
child development; capital outlay projects; scheduled maintenance; property acquisition; bond
projects; cafeteria; self-insurance; retirees health benefits; associated student body; scholarship,
loan, and trust; and intercollegiate athletics.
HCCD –REGULAR MEETING OF THE BOARD – OCTOBER 4, 2011
Page 2 of 4
C. CURRICULUM
Ratify the recommendations from Curriculum Committee actions for the period of September 1
through September 15, 2011.
D. PROPERTY SURPLUS
Declare the property as surplus and authorizes its disposal by the Administration.
E. AGREEMENT WITH FOUNDATION FOR CALIFORNIA COMMUNITY COLLEGES
Ratify the 2011-12 Agreement between Hartnell College and the Foundation for California
Community Colleges to support the Youth Empowerment Strategies for Success Independent
Living Program (YESS-ILP). The funding amount of $22,500 will provide educational and
employment training opportunities for foster and probationary youth.
F. AGREEMENT WITH MONTEREY PENINSULA ENGINEERS
Award contract and authorize administration to enter into agreement with Monterey Peninsula
Engineers, lowest responsive bidder, for the Alisal Campus Bus Turnaround Project. The project
consists of the installation a turnaround at the west end of the existing access road at the Alisal
Campus. The scope of work includes, but is not limited to hardscape, landscaping, and paving. The
amount of the total project is $88,055 and paid by Measure H.
G. OUT-OF-COUNTRY TRAVEL
Approve out-of-country travel for Silvia Millan-Vossler, Math faculty. Ms. Millan-Vossler is
invited to participate at the Convexity Topology, Combinatorics, and Beyond Conference at the
Instituto de Matematicas, Puerto Vallarta, from October 5 – 7, 2011 at no cost to the college.
H. PERSONNEL ACTIONS
Approve and/or ratify Personnel Actions (included in packet).
VI.
Action
Action
Roll-call
Roll-call
ACTION ITEMS
A. BUDGET REVISIONS
Approve the budget revisions numbered 9420 to 9432.
B. SECOND READING OF REVISED BOARD POLICIES
Approve second and final reading of revise Board Policies:
1. 4100, Standards of Scholarship – Revise BP 4220
2. 4120, Academic Freedom – Revise BP 4030
3. 4130 Pre-Co-requisites – Revise 4260
4. 4020, Food and Wine Service – Delete
C. RESOLUTION 11:10, GANN LIMIT RESOLUTION ESTABLISHING APPROPRIATIONS
LIMIT FOR 2011-12.
Adopt Resolution 11:10, Gann Limit Resolution Establishing Appropriations Limit for 2011-12.
D. RESOLUTION 11:12, DESIGNATING NEW REPRESENTATIVES
Adopt 11:12, Designating New Representative to Various Community Colleges Joint Powers
Authority (JPA).
VII. INFORMATION ITEMS
A. UPDATE ON CURRENT CONSTRUCTION PROJECTS
Receive the written report on current construction projects.
HCCD –REGULAR MEETING OF THE BOARD – OCTOBER 4, 2011
Page 3 of 4
B. FIRST READING OF BOARD POLICIES
Review first reading of policies:
1. BP 1100 – Meeting Attendance – Revise BP 2725
2. BP 1105 – Mileage Allowance – Delete and Replace with BP 2735
3. BP 1106 – Life Insurance Benefits for Members of the Governing Board – Delete
4. BP 1110 – Health Benefits for Members of the Governing Board - Delete
5. BP 1440 – Board Education – Delete and Replace with BP 2740
6. BP 2745 – Board Self-Evaluation – New
7. BP 3200 – Accreditation – New
8. BP 2200 – Board Duties and Responsibilities – New
9. BP 2431 – CEO Selection – New
10. BP 2435 – Evaluation of CEO – New
C. LETTER FROM SUPERINTENDENT OF SALINAS UNION HIGH SCHOOL DISTRICT
Receive a copy of a letter from the Superintendent, Salinas Union High School District
D. STUDENT ACTIVITY FEE FUND
Receive a copy of the legal advisory regarding the use of the Student Activity Fee funds.
E. INCUMBENT TRUSTEE AREAS
Provide clarity to Redistricting Advisory Committee with respect to Guiding Principles adopted
May 3, 2011.
F. REPORTS FROM SENATES
Receive oral reports from Student, Academic, and Classified Senates on matters of interest to the
college.
G. REPORT FROM SUPERINTENDENT/PRESIDENT
H. REPORTS FROM BOARD OF TRUSTEES
VIII. CLOSED SESSION
Items discussed in Closed Session may include, legal, personnel, labor, and/or contract matters
authorized for Closed Session per Government Code Sections, 3549.1, 54956.9, 54957, and/or
54957.6.
1. Update on Negotiations with Employee Groups
IX.
RECONVENE PUBLIC SESSION
A. REPORT OUT FROM CLOSED SESSION, IF ANY
B. ANNOUNCEMENT OF NEXT MEETINGS
1. Study Session – October 18, 5 p.m., CALL, Room 208
2. Regular Meeting – November 1, 5 p.m. CALL, Room 208
X.
ADJOURNMENT
Adjourn the meeting.
HCCD –REGULAR MEETING OF THE BOARD – OCTOBER 4, 2011
Page 4 of 4
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 4, 2011
Number
Appoint and Administer Oath of Office
II.
Area
Status
Office of Superintendent/President
Action
Recommendation
It is recommended that the Board of Trustees appoints and administers Oath of Office to
Patricia Donohue, Area #3 in lieu of election in compliance with Ed Code sections 5326 and
5328.
Summary
Nominee appointed in lieu of election Pursuant to California Election Code sections 5326
and 5328, when an election is not held due to insufficient nominees, the Board of Trustees is
required to appoint any nominees (candidates who have filed election papers at the Election
Department) to office at a meeting prior to the date of the election (November 8, 2011).
The member will be seated at the Annual Organizational Meeting of the Board (December
2011), as if elected at a District election. The appointee shall take office the first Friday in
December. (Education Code section 5017).
With this direction, the following person is to be sworn in as Trustee of the Hartnell
Community College District.:
Patricia Donohue
Trustee Area #3
Term ending November 2015
PUBLIC HEARING
AGENDA ITEM FOR BOARD MEETING OF:
October 4, 2011
Title
Resolution 11:11, Approving Energy
Service Contract with GreenTech Energy
Services
Number
Area
Superintendent/President
Prepared by: Dr. Phoebe K. Helm
Status
Action (Roll-call)
III. E.
Recommendation
It is recommended that the Board of Trustees holds a Public Hearing and approves Resolution
11:11 and directs the administration to enter into a contract with GreenTech Energy Services,
Inc. as authorized by Government Code section 4217.10, et seq.
Summary
The California Community Colleges Chancellors Office has encouraged the colleges to engage
in lighting retrofits and other energy savings programs to reduce costs of operations. An
energy study has been completed by GreenTech Energy Services, Inc and the results verified
by PG&E. These results indicate a return on investment of $121,920 per year beginning in the
first quarter of year three after the project is completed. PG&E provides the incentive funding
estimated at $221,782, if the work is completed and filed before the end of 2011.
Pursuant to Government Code section 4217.10, et seq., Hartnell College is entering into a
contract with GreenTech Energy Services, Inc. to perform the retrofit lighting and energy
savings services.
Terms of the contract are October 4-December 15, 2011. Total cost of the contract is $476,287.
The first part of the contract costs ($254,505) will be paid as the work progresses. The second
half will be paid only after funds are received from PG & E. Contractor is responsible for
meeting all deadlines and filing the requisite documents to obtain the reimbursement for the
college. Contractor is responsible for demonstrating that the projected energy savings are
realized. Failure to do so, as measured by the energy usage 30 days after completion, requires
the contractor to make additional changes at no cost to the college.
Budget: $254,505 from the general fund plus $221,782 incentive funds.
BEFORE THE GOVERNING BOARD OF TRUSTEES
OF HARTNELL COMMUNITY COLLEGE DISTRICT
Resolution No. 11-11
APPROVING ENERGY SERVICE CONTRACT
AND DETERMINING OTHER MATTERS IN CONNECTION WITH
AN ENERGY CONSERVATION PROJECT
WHEREAS, Hartnell Community College District (“College”) desires to reduce the
steadily rising costs of meeting the energy needs at its facilities;
WHEREAS, the College proposes to enter into a contract with GreenTech Energy
Services, Inc. (“Company”) for certain lighting system retrofits at the College (“Project”), as
authorized by Government Code section 4217.10, et seq.;
WHEREAS, Company has prepared an estimate of the potential benefits of the Project,
which estimate is attached hereto as Exhibit A and incorporated herein by this reference, and has
determined that the anticipated cost to the District for the electrical energy provided by the
Project will be less than the anticipated marginal cost to the District of electrical energy that
would have been consumed by the District in the absence of the Project;
WHEREAS, the difference, if any, between the fair rental value for the real property
subject to the proposed contracts and the agreed rent, if any, is anticipated to be offset by belowmarket energy purchases and other benefits provided under the contracts;
WHEREAS, the College proposes to enter into the contract with Company substantially
in the form presented to the Board at this meeting; and
WHEREAS, pursuant to Government Code section 4217.12 and 4217.13, this Board has
held a public hearing, public notice of which was given two weeks in advance, to receive public
comment on the contract proposals.
NOW, THEREFORE, based upon the above-referenced recitals, the Board hereby finds,
determines and orders as follows:
1.
In accordance with Government Code section 4217.12, based on the data shown
in Exhibit A, the Board finds that the anticipated cost to the College for electrical energy
provided by the Project will be less than the anticipated marginal cost to the College of electrical
energy that would have been consumed by the College in the absence of the Project.
2.
In accordance with Government Code section 4217.12, the Board finds that the
difference, if any, between the fair rental value for the real property subject to the proposed
contracts and the agreed rent, if any, is anticipated to be offset by below-market energy
purchases and other benefits provided under the contracts.
-1-
3.
The Board finds that the proposed energy service contract with the Company in
the form presented to the Board is in the best interests of the College and hereby approves the
contract in accordance with Government Code sections 4217.12.
4.
The College’s President or her designee is hereby authorized and directed to
execute and deliver the energy service contract with any changes, insertions and omissions
therein as may be approved by the officer who executes the contract, such approval to be
conclusively evidenced by such execution and delivery of said contract. The College’s President
or her designee is further authorized and directed to execute and deliver any and all papers,
instruments, opinions, certificates, affidavits and other documents and to do or cause to be done
any and all other acts and things necessary or proper for carrying out this resolution and said
contracts.
5.
This resolution shall take effect immediately upon its adoption.
********************
The foregoing resolution was adopted by the Board of Trustees of Hartnell Community
College District at a meeting of the Board on October 4, 2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
_______________________________________
President of the Governing Board of Trustees
Hartnell Community College District
ATTEST:
_____________________________________
Clerk of the Governing Board of Trustees
Hartnell Community College District
-2-
GreenTech Energy Services Energy Retrofit Program For Hartnell Community College GreenTech Energy Services is an Energy Conservation Company that designs, engineers and installs energy efficient lighting solutions. The objectives are to ; maintain or increase light levels according to Illuminating Engineering Society (IES) standards, reduce energy usage, enhance the aesthetics of the research facility with state of the art retrofits, avoid equipment obsolescence and maximize utility rebates. GreenTech Energy's preliminary audit shows a program cost of $476,287 with annual energy and operational savings of $121,920. The combined utility rebate projected would be $221,782. With this rebate, the project has a 2.1 year pay‐back. Summary of Project 1.
2.
3.
4.
5.
Replace, retrofit or remove lights as described below Reduce energy consumption and utility bills as described below Facilitate application to utility incentive program Recycle all existing fluorescent lamps in order to conform with EPA Hazardous Waste requirements Provide extra 3% lamps and ballast as spares along with manufacturer’s warranty of 5 years on ballast and 2 years on lamps. 6. Provide a guarantee that light levels will meet or exceed IES standards. 7. Provide a written Energy Savings Guarantee that guarantees the amount of energy saved will cover the cost of the program. Scope of Work •
•
•
PE/GYM/POOL o Interior ‐ Relamping F32 T8 fluorescent lights with F25 T8s, and replacing metal halide fixtures with T5 fixtures o Exterior ‐Replacing metal halide wall packs and high pressure sodium low‐bay fixtures with induction wall packs o Existing 766 fixtures will be reduced to 663 fixtures. VISUAL ARTS o 100 watt incandescent retrofitted to 28 watt compact fluorescents o Metal halide fixtures replaced with new T5 fluorescents and induction wall packs o 32‐watt T8’s relamped with F25 T8s o Existing 382 fixtures reduced to 316 fixtures CDC MAIN CAMPUS o Incandescents replaced with compact fluorescent drums o F32 T8 fluorescents relamped with F25 T8s o Metal halides removed in some areas, replaced with T5 fluorescents in others o Existing 91 fixtures will be reduced to 71 fixtures. •
THEATER ARTS o Lobbies and music hall – metal halide pole fixtures replaced with induction wall pack and PAR 38 LED screw‐in o F32 T8s relamped with F25 T8s o Incandescent quartz fixtures replaced with new T5 or T8 fluorescents o T12s replaced with T8s o Exterior – mercury vapor replaced with induction wall pack o Existing 624 fixtures will be reduced to 550 fixtures • GARAGE o Metal halide pole lights retrofitted with induction, Metal Halide and CFL garage fixtures replaced with new T8 fixtures • CAB o F32 T8 fluorescents relamped with F25 T8s o Incandescent flood lights retrofitted with compact fluorescents o Exterior ‐ metal halide wall packs replaced with new induction wall packs o Original 969 fixtures will be reduced to 959 fixtures • CDC ALISAL CAMPUS o All F32 T8 fluorescents relamped with F25 T8s • MAINTENANCE o All F32 T8 fluorescents relamped with F25 T8s o 100 watt incandescent retrofitted to 23 watt compact fluorescents • KING CITY CAMPUS
o All F32 T8 fluorescents relamped with F25 T8s o Exterior metal halide fixtures replaced with induction fixtures Energy & Cost Savings: •
•
•
•
•
•
•
•
•
Program Cost……………………..$476,287 ETAP Rebate……………………… $32,100 PG&E Partnership Rebate…. $215,563 Payback Period…………………..1.9 KW Saved…………………………..140 KWH Saved………………………… 790,340 Energy Cost Savings……………$107,632 Operational Savings ………….. $14,289 Total Savings………………………$121,920 Environmental Impact: •
•
•
Reduction in Carbon Dioxide (pounds)……….. 1,345,394 Reduction in Sulfur Dioxide (grams)……………. 5,022,805 Reduction in Nitrogen Oxide (grams)…………..2,242,324 CONSENT
AGENDA ITEM FOR BOARD MEETING OF:
October 4, 2011
Number
Title
Minutes
V. A.
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe K. Helm
Consent
Recommendation
It is recommended that the Board of Trustees reviews, revises as appropriate, and adopts the
minutes as presented.
Summary
Minutes of the Board of Trustees for are submitted for review and approval as follows:
Workshop on Budget – September 7, 2011
Regular Meeting – September 13, 2011
Board’s Retreat – September 14, 2011
Joint Presentation with Salinas Union High School District – September 20, 2011
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Budget Workshop – Board of Trustees
CALL 208, Training Room
411 Central Avenue
Salinas, California
September 7, 2011
OPEN SESSION
The Budget Workshop was called to order at 5:31 p.m. by Trustee Padilla-Chavez.
PLEDGE OF
ALLEGIANCE
Student Trustee Gutierrez led the Pledge of Allegiance.
ROLL CALL
Erica Padilla Chavez, President
Candi DePauw
Patricia Donohue
Bill Freeman (arrived at 6:05 p.m.)
Elia Gonzalez-Castro
Ray Montemayor
Juan M. Gutierrez, Student Trustee – (advisory vote per Board Policy 1030)
Dr. Phoebe K. Helm, Superintendent/President
ABSENT
Kevin Healy, Vice President
PUBLIC
COMMENTS
There were no public comments.
2011-2011
ANNUAL BUDGET
The purpose of this workshop is to allow the board and the public to review the
budget before the Board takes action to consider adopting the budget at their regular
meeting of September 13, 2011. At this same meeting, the board will conduct a
public hearing on the budget.
Dr. Helm recognized Al Munoz, Controller, and his staff for all of the work they did
to prepare the budget and she introduced Grace Gast, Interim Vice President of
Support Operations.
Mr. Munoz stated the budget was built based on the same principles as last year’s
budget and the tentative budget for FY 11-12 presented in May. He then gave a
power point presentation developed by Kent Stephens called, “Building a Sustainable
Budget (Appendix A)”. The presentation focused on using sound budgeting
practices such as maximizing revenues, controlling expenses, and maintaining
adequate reserves. Throughout his presentation, Mr. Munoz shared how the college
works to apply these principles.
Much discussion focused on the graph that projected revenues as flat, and added the
increase in fixed costs of certain annual expenses from 2011-12 through 2015-16 and
demonstrated that, under this scenario, the fund balance would dip below the five
HCCD – 2011-12 BUDGET WORKSHOP – SEPTEMBER 7, 2011
Page 1 of 2
percent (5%) required by Accreditation. It was pointed out that the Board would be
asked to invest in energy savings efforts through facilities and technology changes
Staff are working to reduce software costs, as well as monitoring insurance costs.
Further, Mr. Munoz noted that the FY 11-12 budget for Hartnell was conservative
and built on the assumption that the State would cut $520 million from community
colleges. Thus, as long as the State’s anticipated mid-year cut stays below the $520
million level, Hartnell should not need to make any additional cuts this year.
Following the presentation, the Board reviewed and discussed pages from the final
budget. Trustee Padilla-Chavez asked, “Mr. Munoz, is there anything about this
budget or the finances of this college that this Board or I should be worried about?”
Mr. Munoz responded, “Absolutely not! The College’s finances are in good shape.”
Trustee Padilla-Chavez stated that, frankly, she had heard rumblings that there may
be concerns with the budget because Mr. Munoz had decided to resign so shortly
after Kent Stephens, Vice President, Support Operations, had accepted a new
position in the Sacramento area. Mr. Munoz reported that he plans to continue his
relationship with the College Foundation and The Western Stage.
The Board thanked Mr. Munoz for his presentation and wished him well in his future
endeavors.
ADJOURNMENT
On a motion by Trustee Gonzales-Castro, seconded by Trustee Donohue, and
unanimously carried, the Board moved to adjourn the meeting at 7:50 p.m. in
memory of Byran Zamudio, nephew of Emeritus Trustee, Berna Maya.
Erica Padilla-Chavez
Board of Trustees President
HCCD – 2011-12 BUDGET WORKSHOP – SEPTEMBER 7, 2011
Phoebe K. Helm
Board Secretary
Page 2 of 2
9/28/2011
Appendix A
Hartnell Community College District
Budget Presentation
September 7, 2011
Building a Sustainable Budget
How to Gain Fiscal Stability and
Reduce Budget Swings
Using Sound Budgeting Practices
y
y
y
y
y
Maximize Revenue
Control Expenses
Balance Revenue and Expenses
E t bli h Clear
Establish
Cl
Budget
B d tC
Controls
t l
Maintain Adequate Reserves
Maximize Revenue
General Fund (11) revenue is primarily generated by Full-time Equivalent
Students (FTES) through the State Apportionment
State Apportionment is funded by:
y
y
y
Local Property Taxes
Student Fees
State General Fund
Budget for FTES growth only after it is realized
Maximize classroom space utilization, increase class size
y State assumes average class size of 35
1
9/28/2011
Control Expenses
y
Control inflationary growth of expenditures
y
Accurately forecast long-term obligations
y
Don’tt budget anticipated savings until realized
Don
y
Tie compensation adjustments to state apportionment revenue (income)
Balance Revenue and Expenses
y
Use on-going revenue for on-going expenses
y
Use one-time revenue for one-time investments
Establish Clear Budget Controls
y
Provide timely, accurate information for budget monitoring
y
Make mid-year adjustments when necessary
y
Adopt sound cash management policies (borrowing is costly)
2
9/28/2011
Maintain Adequate Reserves
y
Cash Flow – During July-November expenses exceed revenue
y
Available for unforeseen obligations
y
Acts as “shock absorber” during times of funding uncertainty
y
Demonstrates sound fiscal management (favorable in bond ratings)
y
Used to smooth budgets for variable spending patterns
y
Required by state (3%), accreditation (5%) (2 weeks of
expenditures), and suggested by business professionals
(7-10%)
2011--12 Budget Outlook
2011
UNRESTRICTED GENERAL FUND BALANCE
TOTAL FUND BALANCE 6/30/2011 (Unaudited)
$ 7,920,058
Assigned:
Balance 2011-12 Budget
Meet the 5% Reserve as required by accreditation
Economic uncertainty (2 weeks)
374,241
1,769,075
11,415,260
415 260
Subtotal:
$ 3,558,576
Nursing – possible future loss of grant
Staffing shift from Restricted to Unrestricted
Possible one-time compensation
400,000
200,000
400,000
TOTAL ASSIGNED:
$ 4,558,576
TOTAL UNASSIGNED:
$ 3,361,482
2011--12 Budget Outlook
2011
Revenue, Expense, and Fund Balance, 2011-12 through 2015-16
37,699,082
39,000,000 35,381,198
35,535,000
38,830,054
36,601,050
34,000,000 29,000,000 24,000,000 19,000,000 14,000,000 9,000,000 4,000,000 (1,000,000)
2011‐12
2012‐13
Expenses
2013‐14
Balance
2014‐15
2015‐16
Revenue
3
9/28/2011
2011--12 Budget Outlook
2011
Fund Balance and 5% Requirement, 2011-12 through 2015-16
9,000,000 8,000,000 22.4%
20.8%
7,000,000 15.8%
6,000,000 5,000,000 4,000,000 8.2%
3,000,000 2,000,000 1,000,000 (1.9%)
‐
(1,000,000)
2011‐12
2012‐13
2013‐14
2014‐15
2015‐16
(2,000,000)
Fund Balance
5% Reserve
2011--12 Budget Outlook
2011
Budget Supports Mid-Year Cuts
ASSUMPTION
TENTATIVE:
$900 million cut
FINAL:
$520 million cut (state $400 million)
4
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
CALL 208, Training Room
411 Central Avenue
Salinas, California
September 13, 2011
OPEN SESSION
Meeting called to order at 5:05 p.m. by Trustee Padilla-Chavez.
PLEDGE OF
ALLEGIANCE
Student Trustee Montemayor led the Pledge of Allegiance.
ROLL CALL
Erica Padilla Chavez, President
Kevin Healy, Vice President
Candi DePauw
Patricia Donohue
Bill Freeman
Elia Gonzalez-Castro
Ray Montemayor
Juan M. Gutierrez, Student Trustee – (advisory vote per Board Policy 1030)
Dr. Phoebe K. Helm, Superintendent/President
OPENED PUBLIC
HEARING ON THE
ANNUAL BUDGET
As required by Title V, Section 53801 and 58305, Trustee Padilla-Chavez
opened the public hearing on the Annual Budget for fiscal year 2011-2012 at
5:10 p.m. Trustee Padilla-Chavez noted that the Board held a workshop on
the budget on September 7, 2011. The purpose of that workshop was to
allow the board and the public the opportunity to review the budget prior to
this evening.
Dr. Helm, President/Superintendent presented the budget planning process
and sound budget principles that were used to build the 2011-12 noting that
the same principles were used to build last year’s budget and stated that the
budget presented tonight is very similar to the tentative budget adopted in
May. She pointed out that the budget principles were designed to support
fiscal stability and reduce budget swings. To do that, the college must have
an adequate reserve. Dr. Helm explained the graph that predicted the
college’s finances over the next few years. The projection assumes that
revenues will be flat and that certain fixed expenses will increase (staff
longevity, health care, utilities, etc). This scenario demonstrates that the
reserves will fall below the five percent (5%) required by accreditation before
2015. Dr. Helm stated that while the college’s reserves are extremely healthy
at the moment, there is no cushion and neither the State nor the Nation’s
economy is expected to turn around before 2015. (Appendix A)
Dr. Helm advised the Board that the college needs to begin to consider
shifting some financial responsibilities back to the college. For example,
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 13, 2011
Page 1 of 11
Salinas Valley Memorial Healthcare System donates about $400,000 per year
to support the Nursing Program. These funds help support nursing faculty
stipends and long term liabilities such as classified staff, adjunct faculty, and
supplies. Should SVMH monies go away, the college needs to prepare to
cover these long term liabilities in their unrestricted general fund.
Dr. Helm explained that the 2011-12 budget is conservative and while a midyear cut is anticipated from the State, the college should not need to make
additional adjustments unless the State’s cuts exceed the $520 million
initially forecast as a worst case scenario. Dr. Helm further indicated that the
Board may want to review the Budget in November or December and give
some thought to a one-time 2% increase to employees with recognition of the
fact that the financial forecast indicated that we are in no position to provide
a change to base salaries.
Dr. Helm proceeded to review pages from the final budget and after her
presentation, the Board asked questions related to the special revenue fund
for child development and bookstore, and student worker fees.
There was some discussion regarding the Associated Student Fund and how
much the college charges the Associated Students for the CAT card. Each
student pays a $4 activity fee per semester. Three of those dollars goes
directly to the Associated Student Fund and $1 goes to the college. In
addition, funds from the Associated Students pay 50% of the Student Life
Coordinator position and that same fund covers student senate stipends
ranging from $1,500 to $1,000 over the academic year (nine months).
COMMENTS ON
ANNUAL BUDGET
Ann Wright, Faculty Association, spoke about nursing salaries paid through
Salinas Valley Memorial Healthcare Systems, the 50% law requirement. She
stated that Resource Allocation Committee recommended that 21 faculty
positions be filled and asked if the current budget supports 21 positions and if
there is a line item for technology.
Francisco Estrada, Student Senate, spoke about the student activity fee stating
that it is among the lowest student activity fee across the State. Also, he
asked about a student transportation fee.
Trustee DePauw asked for further clarification on the 50% law.
At the request of Trustee Padilla-Chavez, Dr. Helm to respond to questions
asked by the public related to the annual budget.
Dr. Helm responded starting with the question about a transportation fee.
She explained that Hartnell charges a parking fee and that some colleges
charge students a “transportation/parking fee”. The student is then issued a
bus pass and/or a parking pass. This concept should not be confused with the
Student activity fee of $4 which includes the CAT card. She further noted
that the Student Association had generously chosen to engage in a pilot
project to determine bus usage by students by funding the “free fare zone”
this year and pointed out that this was especially helpful for students since
fees had jumped from $26 to $36 this fall.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 13, 2011
Page 2 of 11
Second she reminded the Faculty Association that the Shared Governance
Committee did hear a request for 21 faculty over the next three years and
indicated that at the time five were budgeted and she recommended
extending that to seven and then in late summer extended that to nine by
adding two temporary full time positions. Again, the college agreed to
reassess faculty needs as well as other needs of the college and make
recommendations in late fall for the coming year. As for technology, Dr.
Helm reminded the audiences of the planning processes that happened in
2007-08 and pointed out that we are now in Stage Five of that
Transformation Process – which is to redesign the technology infrastructure
and delivery. She further reminded them that the lack of an up-to-date and
appropriately funded and staffed technology plan was one of the major
concerns raised in the last accreditation study. Concerns were raised in the
Preliminary Audit Findings this year as well.
Further she explained that the 50% law is legislation that passed in 1959 that
requires at least 50% of certain expenditures be spent “inside the classroom”.
She stated that the intent of the law is excellent, but that the problem is with
what is counted as “inside” the classroom. The only thing that counts is
faculty salaries and benefits, as well as certain CSEA staff such as the
chemistry and biology technicians. However, counselors, librarians, tutors
and computer technologists do not unless they are “in the classroom” with
the faculty member.
Neither do supplies or equipment count. The smart classroom of today is
hardly the classroom of 1959 in terms of equipment. Hartnell did not hold
Summer School in 2010. This recommendation was made to the Board
through the shared governance process. It was made after the State failed to
fund Hartnell for almost 900 FTES in 2009-10 and in the face of additional
revenue reductions in 2010-11.
This decision saved Hartnell $1 million in faculty salary and benefits in the
Summer of 2010. Thus, as a result, Hartnell may fall below the 50% law.
She indicated that she would continue working with the business office, the
auditors and the heads of the faculty and senate and would report back to the
Board as they finalized the numbers. A request for an exception would be
filed with the Chancellors Office on or before September 15, 2011 and they
would have the opportunity between now and December 1, 2011 to withdraw
the request if it turns out not to be needed.
CLOSED PUBLIC
HEARING
Trustee Padilla Chavez closed the public hearing at 6:15 p.m.
BOARD’S DISCUSSION
ON THE BUDGET
Trustee Freeman stated that the potential 2% employee bonus does not cover
what staff gave up a couple of years ago. In addition, he stated that he could
not support this budget because there is no one in charge of the college
finances because both the Chief Business Officer (CBO) and Controller
recently left the college and requested an independent audit of the budget.
Trustee Padilla-Chavez asked if that was a motion and Mr. Freeman
responded, “yes”. She asked for a second and Trustee Montemayor seconded
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 13, 2011
Page 3 of 11
the motion. Discussion followed in which Mr. Montemayor stated he has
concerns over the two resignations and believes an independent audit would
be transparent and would protect the integrity of the college.
Trustee Donohue asked if Trustees Freeman and Montemayor were
suggesting the Controller and CBO were less than honest in preparing the
budget. Trustee Freeman stated that he does not believe so, but that he
believes the budget is the most single important function the Board oversees
and he cannot move forward until an independent audit is conducted because
our community deserves better.
Trustee DePauw stated that if Trustee Freeman believed the integrity of the
two individuals is not in question, she would like to know what he thinks
happened since this past Friday, September 9, when the Controller officially
resigned.
Trustee Padilla-Chavez clarified that she asked at the Budget Workshop if
there was anything in this budget the Board needed to be concerned about
and the response she received from a very capable team, was no.
Trustee Healy called for the question and the Board voted on a motion made
by Trustee Freeman, seconded by Trustee Montemayor, to not approve the
recommended budget and conduct an independent audit.
The motion failed by vote of 5-2 and 1 advisory vote of Aye (Student Trustee
Gutierrez)
Nay: Donohue, Gonzalez-Castro, DePauw, Healy, Padilla-Chavez
Aye: Freeman, Montemayor
ADOPTION OF ANNUAL
BUDGET 2011-2012
On a motion by Trustee Healy, seconded by Trustee DePauw, the Board
moved to adopt the budget for fiscal year 2011-12 by vote of 5-1-1.
Aye: DePauw, Donohue, Gonzalez-Castro, Healy, Padilla-Chavez
Nay: Freeman
Trustee Montemayor and Student Trustee Gutierrez abstained from voting.
Trustee DePauw pointed out that the college does have someone in charge of
finances and that individual is present this evening.
Trustee Gonzalez-Castro stated that she is confident about the budget,
believes the budget to be accurate, and she is pleased to support the budget –
that moving forward keeps the college’s important work flowing.
Dr. Helm clarified that, by State law, the district is required to have an
independent auditor. This auditor is hired annually by the Board and meets
with the Board’s Ad hoc Audit Committee several times a year. In addition,
the auditor meets with the Committee without staff present to ask if there are
any issues in the budget the Board needs to know or worry about.
The Board thanked Dr. Helm for her presentation.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 13, 2011
Page 4 of 11
PUBLIC COMMENTS
Francisco Estrada, Student Senate, reported on Student Senate business under
public comments because he had to leave the meeting early to attend class.
Francisco reported that the MST Free Zone project is receiving great
advertisement through the plasma screens placed around the college; that
students who get their CAT card receive discount cards for local businesses
due to the hard work of the Vice President of the Student Senate, that the
Senate approved funding the Student Life Coordinator (50%) over the next
two academic years, that the Senate is planning a training on Roberts Rules
of Order; that the Senate plans to look into the availability of daily parking
permits at the Alisal Campus; that there will be a community forum on
pesticides; and that the Senate endorsed Prop 1841, potential funding from
oil extractions.
CONSENT AGENDA
On a motion by Trustee Healy, seconded by Trustee Montemayor, by vote of
7-0, and by advisory vote of Aye (Gutierrez), the Board moved to approve
Consent Items B, D, E, F, G, H, and J.
Pulled for separate vote were Consent Items A (DePauw), C (Healy) and I
(Freeman)
A. MINUTES
On a motion on by Trustee DePauw, seconded by Trustee Healy by vote of 70 and by advisory vote of Aye (Student Trustee Gutierrez), the Board moved
to adopt the minutes of the Regular Meeting of August 23, 2011, as revised
by Trustee DePauw and subject to verification of the audio in relation to
Student Trustee Gutierrez request.
Trustee DePauw asked that the minutes be revised to include her question
regarding the architect for the CAB Building. On Page 4, paragraph 5, a
statement will be added to include Trustee DePauw question regarding the
architect who designed the CAB building and staff response that the
Architect was Jerome Kasavan.
In addition, Student Trustee Gutierrez stated that he recalled Trustee Padilla
Chavez stated that he is not a member of the Governing Board because his
vote is advisory. Trustee Padilla-Chavez stated that she does not recall
having said this and the audio will be checked for verification and the
minutes revised as appropriate.
B. DISBURSEMENTS
Ratified disbursements from any or all of the following funds: general; debt
service; bookstore; child development; capital outlay projects; scheduled
maintenance; property acquisition; bond projects; cafeteria; self-insurance;
retirees health benefits; associated student body; scholarship, loan, and trust;
and intercollegiate athletics.
C. PROPERTY SURPLUS
On a motion by Trustee Healy, seconded by Trustee DePauw, vote by of 7-0
and by advisory vote of Aye (Student Trustee Gutierrez), the Board moved to
declare the property as surplus and authorized its disposal by the
Administration. (Appendix B)
Trustee Healy stated the list included many computers and asked if the
computers had potential value in other areas of the college. The college
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 13, 2011
Page 5 of 11
received one-time funding to replace computers and those that were not
cascaded down to other areas of the college are those that have been
identified as surplus. They have all been stripped and are ready to be
disposed of as a gift to similar tax supported body or sold.
D. HEP GRANT
Ratified the grant application for the High School Equivalency Program grant
for $2.3 million over five years, accepted the funds, and authorized the
administration to enter into agreements to execute the work per the grant
application. The term of this grant is five years, July 1, 2011 through June
30, 2016.
E. EDD/WIA GRANT –
YOUTH CAREER
TECHNICAL ED
Ratified the grant application for the Employment Development Department
Workforce Investment Act Youth Career Technical Education Program,
accepted the funds, and authorized the administration to enter into
agreements to execute the work per the grant application. The grant award is
$499,950 effective October 2011 through March 2013. The funds will
support comprehensive training for entry-level jobs in agricultural, industrial
and green construction technologies for 16-24 year-old youth.
F. SUB RECIPIENT OF
FUNDS – RANCHO
CIELO
Approved to accept funds from Rancho Cielo as a sub recipient of the U.S.
Department of Labor YouthBuild Grant and authorized the administration to
enter into agreements to execute the work per the grant application. The
college will receive $153,156 to support courses in sustainable construction
for students enrolled in the Academy for College Excellence program
effective September 14, 2011 through June 30, 2013.
G. EXTENDED CAMPUS
AGREEMENT – SAN
GERARDO
Authorized the administration to enter into an extended campus agreement
with the San Gerardo Cooperative for the use of the Gerardo Community
Hall, effective September 14, 2011 through November 2, 2011. There is no
cost for use of this facility.
H. EXTENDED CAMPUS
Authorized the administration to enter into an extended campus agreement
AGREEMENT – OB/GYN with OB/GYN Associates Central Coast for clinical experience for the
ASSOCIATES
Nursing Program effective September 19, 2011 with a six month written
notice termination clause by either party. There is no cost for use of this
facility.
I. GG CONSULTING
On a motion by Trustee Healy, seconded by Trustee Gonzalez-Castro, by
vote of 6-1(Nay: Freeman) and by advisory vote of Aye (Student Trustee
Gutierrez), the moved to ratify the agreement between Hartnell Community
College District and G. G. Financial Services for the services of Gracie Gast
as Interim Vice President, Support Operations.
Trustee Freeman said he could not support this item because he believes the
Superintendent should not be permitted to hire her colleagues.
J PERSONNEL ACTIONS
Approved and/or ratified Personnel Actions. (Appendix C).
ACTION ITEMS
BUDGET REVISIONS
On a motion by Trustee Donohue, seconded by Trustee Gonzalez-Castro
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 13, 2011
Page 6 of 11
by vote of 7-0 the Board moved to approve the budget revisions numbered
9396 to 9418.
Student Trustee Gutierrez abstained from voting.
REDISTRICTING
ADVISORY COMMITTEE
On a motion by Trustee Gonzalez-Castro, seconded by Trustee Healy, by
vote of 7-0, and by advisory vote of Aye (Student Trustee Gutierrez), the
Board moved to ratify the appointment of Jennifer B. Skidgel-Clarke the
Redistricting Advisory Committee to represent Area and the withdrawal of
Manuel Osorio in Trustee Area 1.
Trustee Healy thanked Mr. Osorio for withdrawing from the Redistricting
Advisory Committee and he thanked Ms. Skidgel-Clarke for her willingness
to represent Area 1 and thanked Mr. James Nakashima, another volunteer for
his interest in the college.
POLICY ON HEALTH
BENEFITS FOR BOARD
On a motion by Trustee Healy, seconded by Trustee Gonzalez-Castro, by
vote of 6-0-1 and by advisory vote of Nay (Student Trustee Gutierrez), the
Board moved to approve the second and final reading of revised policy,
Health Benefits for Members of the Governing Board. Trustee Montemayor
abstained from voting.
Trustee Freeman stated that benefits should be equal – that if one trustees
gets benefits all should get benefits, even the student trustee.
Trustee Donohue stated that the Board should consider giving up all benefits
because most trustees already have insurance, that it is costly to the district,
that it’s an unnecessary expense and that those dollars could be used in other
ways for the college.
RESOLUTION 11:9,
CHANGE THIRD PARTY
PLAN ADMINISTRATOR
On a motion by Trustee Donohue, seconded by Trustee Healy, by roll call
vote of 7-0 and by advisory vote of Aye (Student Trustee Gutierrez), the
Board moved to adopt Resolution 11:9, Change Third Party Plan
Administrator.
Trustee Donohue asked why this administrator is being changed and Dr.
Helm responded that changing the administrators provided a lower cost for
the participant. There is no fiscal impact to the District; it is a service provide
to employees.
INFORMATION ITEMS
CONSTRUCTION
PROJECTS – UPDATE
The Board received an updated, written report on the current construction
projects. The report is on Page 141 of the September 13, 2011 Meeting
Agenda Packet housed at:
http://www.hartnell.edu/board/packets/September_13_2011_Packet.pdf.
The Board complimented the new entrance sign at the Alisal. Joseph
reported that the college is going out to bid for a bus turn-around at the
Alisal. Trustee Padilla-Chavez commended all those involved in making this
project happen – that it’s good news for our students.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 13, 2011
Page 7 of 11
COUNTY OF MONTEREY
TREASURER’S
INVESTMENT REPORT
The Board received the Monterey County Treasurer’s Investment Report for
quarter ending June 30, 2011.
FIRST READING OF
BOARD POLICIES –
ACADEMIC
The Board received the first reading of revised policies for Standards of
Scholarship, Academic Freedom, Pre and Co-requisites, and deletion of the
Food and Wine policy which is no longer applicable.
Trustee Padilla-Chavez asked legal counsel if the first reading needed to be an
action item. Counsel Dowell responded that it is typical the first reading is
placed under information. Dr. Helm clarified that the current board policy on
revising policies states that the revision must come before the Board two
times and that the Board may provide input at this meeting and between and
including the next meeting (October). In addition, Dr. Helm stated that these
particular items have been vetted through the Academic Senate.
SENATE REPORTS
Academic Senate: Nancy Schur confirmed that the instructional policies
before the Board this evening were vetted through the Senate. She reported
the Senate met today and faculty is currently being appointed as peer
evaluators to non-tenured faculty.
Classified Senate: None were present.
Student Senate: Francisco Estrada reported on Senate business earlier in the
meeting (See Page 3, Public Comments)
PRESIDENT’S REPORT
Dr. Helm’s report included:
Parking at the Alisal: The college is working on a solution to resolve this
issue and is looking into the possibility of using online technology.
Auto Collision Program: Dr. Flannigan is expected to return from her holiday
next week and the Board would be updated more fully in the near future.
Enrollment: Dr. Helm asked Mary Dominguez, Dean of Student Affairs, to
give a report. She reported that summer enrollment were healthy. Summer
FTES were 727.8. Of these, 504 were used as back fill for 2011-12. At fall
Census Day the FTES for Fall was close to 9,000 and the unduplicated
headcount was 8,782. The college is well on its way to meeting the annual
FTE Goal of 6,900. Trustee Padilla-Chavez asked for an enrollment report by
location. Dr. Helm requested that this request be expanded to include
enrollments by day, evening and weekend as well as online courses. Annual
comparisons of these data help the college analyze its service as well as
district needs.
Reduction in Energy Consumption and Cost Savings: The California
Community Colleges Chancellors Office, in partnership with PG& E, has
been working with college districts to reduce energy consumption and
recover the costs of those investments in less than two years. The EPACT
legislation enacted by Congress in 2006 provides for rebate incentives.
Government Code 4217.12 requires that the Boards of participating districts
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 13, 2011
Page 8 of 11
post a notice, hold a hearing on and review a resolution to adopt findings
with regard to those savings. Joseph Reyes has worked with representatives
of CCCCO and Green Tech Energy Services to conduct the study. Their
study estimates the cost to be $476,287 with an immediate rebate of
$247,263 with a full recovery of the balance in less than two years. After
investment costs are recovered, the college anticipates an annual reduction of
energy costs approximately $121,920. PG&E will verify and/or refine the
findings of Green Tech Energy Services before the Board meeting in
October. The hearing on the resolution to adopt the findings will be in the
October 4, 2011 agenda. The Resolution will include the awarding of the
contract in compliance with Government Code cited above. The work is
estimated to take eight weeks and must be completed, inspected, and certified
prior to December 31, 2011 to qualify for the rebates mentioned earlier.
Dr. Helm recalled that Hartnell was commended at the Trustees conference
in Monterey in May for having installed a more efficient heater for the
swimming pool and a pool cover. These two changes are predicted to save
approximately $35,000 annually in energy costs.
Recently, plug load adaptors were installed in offices throughout the college
by technology staff, Paul Chin and Steve Otero. These adaptors reduce
energy consumed by computers when not in use. And, even more recently,
Eric Price has qualified the college for reduced telephone costs through the
California/Teleconec Fund (CTF). It is a fund that results from a tax the state
imposes on utility users. The fund was originally set-up for K-12 schools, but
in 2009 was extended to public libraries and colleges. It is expected that the
approximately $10,000 monthly bill the college now pays will be reduced by
half. Dr. Helm commended and congratulated Joseph, Paul, Steve and Eric
for their hard work and dedication and stated that we anticipate even more
savings in the area of virtualization, software, licenses and other technologies
in the future. These investments are critical now because the payoff in
savings will kick in and really help us slow down that annual increase in
fixed expenses as noted in the budget presentation earlier tonight.
BOARD REPORTS
Student Trustee Gutierrez honored student, Anna Flores-Martinez, by
reading aloud her poem, Slumber Deep Poverty. (Appendix D) Ms. FloresMartinez recently lost her battle with cancer August 23rd. Two of her poems
were published in the Homestead Review. Also, Student Trustee Gutierrez
said he is pleased to hear that the college will be addressing the
transportation and the parking situation at the Alisal. Student Trustee
Gutierrez began to address an issue pertaining to him as a student and
Trustee Padilla-Chavez reminded him that his issue needed to remain
separate from his role as Student Trustee.
Trustee Padilla-Chavez acknowledge Ms. Flores-Martinez daughter, Jessica
who was in the audience. Trustee Padilla-Chavez said that Ms. FloresMartinez was a great example for those who want to pursue their education.
Dr. Helm asked that the poem be made part of the minutes.
Trustee Healy congratulated Coach Collins on the football team’s recent
victory; that he is happy the Board passed a budget with such a strong
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 13, 2011
Page 9 of 11
reserve – that it provides options at a time when many do not have any. He
cautioned the student senate sponsoring the upcoming community forum on
pesticides and asked that the experts in the Agriculture community be made
aware of this matter. And, he stated he plans to submit a future agenda item
on board benefits.
Trustee DePauw thanked the Student Trustee for honoring and reading the
poem written by Ms. Flores-Martinez.
Trustee Freeman reported that he participated in a 9/11 community event
with city police and firemen—he read some of the names of the victims; that
he attended the first soccer game; he announced the next football game is
scheduled Saturday night against Modesto. And, he stated that he believes
it’s wrong to go after the Student Trustee because Student Trustee Gutierrez
won two elections and he asked the Board close in memory of Anna FloresMartinez.
Trustee Gonzalez-Castro reminded everybody that September is Latino
Month and the community is celebrating – that El Grito was well attended –
that the new Mexican Consul was in attendance. She was able to meet him
and he is friendly and approachable and she hopes someday he can come to
Hartnell. Bi-national Health week is in October and events to celebrate are
underway. She congratulated the football team – she attended the first out of
town game. She is pleased the Board adopted the budget and she thanked
Dr. Helm for her presentation and for bringing a financial director as interim
to the college. She is confident that those who left were competent and left
the college with an accurate budget.
Dr. Helm pointed out the Board’s calendar and reminded the Board that
tomorrow night is the Board’s Retreat, facilitated by Dr. Pam Fisher and she
announced that the Gallery is currently showing, Festival Masks of Mexico:
From the Hartnell College Collection and that Sunset and Margaritas would
be showing for three weeks at The Western Stage.
Trustee Erica Padilla-Chavez took the opportunity to thank all of the faculty
and staff for all of their work and shared that she was walking the campus
with her son and he said that the campus is beautiful and that she
immediately thought of everyone at the college. Further she said, at the end
of the day our anchor is our mission - to create opportunities for our
community so that we can move ahead – it’s what community colleges are all
about. She asked for a moment of silence in memory of Anna FloresMartinez and in memory to those who lost their lives on 9/11.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 13, 2011
Page 10 of 11
CLOSED SESSION
The Board of Trustees and Dr. Phoebe K. Helm, Superintendent/ President,
Terri Pyer, Associate Vice President, Human Resources, and Mary Dowell,
Legal Counsel, Liebert, Cassidy, Whitmore, moved to Closed Session at 7:20
p.m. to consider legal, personnel, labor and/or contract matters authorized for
Closed Session per Government Code Sections 3549.1, 54956.9, 54957,
and/or 54957.6.
1. Conference with Legal Counsel - Anticipated Litigation. Initiation of
litigation pursuant to Section 54956.9(c): One potential case.
2. Management Personnel – two positions
RECONVENE PUBLIC
SESSION AND
REPORT OUT FROM
CLOSED SESSION
Trustee Padilla-Chavez reconvened the public session at 8:20 p.m. and
reported that no action was taken in Closed Session.
ANNOUNCEMENTS
1. Board Retreat – September 14, 5-9 p.m., Distance Learning Room
2. Board Workshop – School/College Partnership, Hartnell
College/Salinas Union High School District, September 20, 2011, 5
p.m., Steinbeck Hall
3. Regular Meeting – October 4, 5 p.m., CALL, Room 208
ADJOURNMENT
On a motion by Trustee Healy, seconded by Trustee Montemayor, and
unanimously carried, the Board moved to adjourn the meeting at 8:21 p.m. in
memory of Anna Flores-Martinez.
Erica Padilla-Chavez
Board of Trustees President
Phoebe K. Helm
Board Secretary
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 13, 2011
Page 11 of 11
9/19/2011
Hartnell Community College District
Budget Presentation
September 13, 2011
Building a Sustainable Budget
How to Gain Fiscal Stability and
Reduce Budget Swings
Using Sound Budgeting Practices
y
y
y
y
y
Maximize Revenue
Control Expenses
Balance Revenue and Expenses
E t bli h Clear
Establish
Cl
Budget
B d tC
Controls
t l
Maintain Adequate Reserves
Maximize Revenue
General Fund (11) revenue is primarily generated by Full-time Equivalent
Students (FTES) through the State Apportionment
State Apportionment is funded by:
y
y
y
Local Property Taxes
Student Fees
State General Fund
Budget for FTES growth only after it is realized
Maximize classroom space utilization, increase class size
y State assumes average class size of 35
1
9/19/2011
Control Expenses
y
Control inflationary growth of expenditures
y
Accurately forecast long-term obligations
y
Don’tt budget anticipated savings until realized
Don
y
Tie compensation adjustments to state apportionment revenue (income)
Balance Revenue and Expenses
y
Use on-going revenue for on-going expenses
y
Use one-time revenue for one-time investments
Establish Clear Budget Controls
y
Provide timely, accurate information for budget monitoring
y
Make mid-year adjustments when necessary
y
Adopt sound cash management policies (borrowing is costly)
2
9/19/2011
Maintain Adequate Reserves
y
Cash Flow – During July-November expenses exceed revenue
y
Available for unforeseen obligations
y
Acts as “shock absorber” during times of funding uncertainty
y
Demonstrates sound fiscal management (favorable in bond ratings)
y
Used to smooth budgets for variable spending patterns
y
Required by state (3%), accreditation (5%) (2 weeks of
expenditures), and suggested by business professionals
(7-10%)
2011--12 Budget Outlook
2011
Revenue, Expense, and Fund Balance, 2011-12 through 2015-16
37,699,082
39,000,000 35,381,198
38,830,054
36,601,050
35,535,000
34,000,000 29,000,000 24,000,000 19,000,000 14,000,000 9,000,000 4,000,000 (1,000,000)
2011‐12
2012‐13
Expenses
2013‐14
Balance
2014‐15
2015‐16
Revenue
2011--12 Budget Outlook
2011
Fund Balance and 5% Requirement, 2011-12 through 2015-16
9,000,000 8,000,000 22.4%
20.8%
7,000,000 15.8%
6,000,000 5,000,000 4,000,000 8.2%
3,000,000 2,000,000 1,000,000 (1.9%)
‐
(1,000,000)
2011‐12
2012‐13
2013‐14
2014‐15
2015‐16
(2,000,000)
Fund Balance
5% Reserve
3
9/19/2011
2011--12 Budget Outlook
2011
UNRESTRICTED GENERAL FUND BALANCE
TOTAL FUND BALANCE 6/30/2011 (Unaudited)
Assigned:
Balance 2011-12 Budget
Meet the 5% Reserve as required by accreditation
Subtotal:
Economic uncertainty (2 weeks)
Subtotal:
Nursing – possible future loss of grant
Staffing shift from Restricted to Unrestricted
Possible one-time compensation
$ 7,920,058
374,241
1,769,075
$2,143,316
1,415,260
$ 3,558,576
400,000
200,000
400,000
TOTAL ASSIGNED:
$ 4,558,576
TOTAL UNASSIGNED:
$ 3,361,482
2011--12 Budget – State Outlook
2011
Budget Supports Mid-Year Cuts
ASSUMPTION
TENTATIVE:
$900 million cut to California Community Colleges
FINAL:
$520 million cut (state $400 million)
(State now suggesting cuts higher than $400 million)
4
APPENDIX B
ALISAL CAMPUS SURPLUS
COMPUTERS
16610042
16010041
17051942
16097512
16093871
16010031
14112592
16010035
16017653
16082102
16010032
16010027
16010046
16015343
16610040
16114709
16104490
16052111
16010044
16010037
16010029
16010043
16062261
10682703
MONITORS
238020300385
D152704298
GRFAL01761264
GFFAL91250299
GMF282629875
CNFL71113944
GMFL82933387
GMFL82630023
GFFAL91567812
GFFAL91567875
120102100093
S5A50AX0B300421
GMFL131611565
GRFAL94344952
GRFAL01761273
GFFL83313952
GMFL82426986
GMFL82933405
GMFL82830009
APPENDIX C
PERSONNEL ITEMS APPROVED AND/OR RATIFIED BY THE BOARD OF TRUSTEES
AT THEIR REGULAR MEETING OF SEPTEMBER 13, 2011
I. Resignations
A. Ratify resignation of classified personnel:
1. Fanny Salgado, Admissions and Records Technician (#CC71), effective August
29, 2011. This resignation is so that the employee may transfer to a different
position.
B. Ratify resignation of management personnel:
1. Alfred Munoz, Controller (#A12), effective September 9, 2011.
II. Appointments, reclassifications
A. Ratify classified full-time transfer:
1. Fanny Salgado, EOPS/Care Technician (#CC87), effective August 30, 2011.
This action represents a voluntary transfer.
B. Ratify reclassification and promotion of confidential position to supervisory
position:
1. Dora Sanchez, Payroll Specialist (#CF4), to Payroll Supervisor (#S4), Range 32,
Step A, effective August 29, 2011.
C. Ratify appointment of substitute position:
1. Robin Hayes, $16.94/hr (15 hrs/week), Science Lab Technician, August 8 –
September 30, 2011.
2. Daniel Kaplan, $16.94/hr (15 hrs/week), Science Lab Technician, August 8 –
September 30, 2011.
D. Ratify appointment of part time instructors for fall semester 2011:
1. Gerardo Aleu, Mathematics
2. Lorenzo Aragon, Theatre Arts
3. Laura Berger, Library
4. Daniel Beavers, Mathematics
5. Lovevasia Bey, Nursing
6. Gabriel Bravo, Counseling
7. Angelo Bummer, English
8. Susan Cable, Theatre Arts
9. Juan Jose Campos, Business
10. Lucas Cantin, Chemistry
11. Liz Cecchi-Ewing, Library
12. Carlos Chavez, Counseling
13. Dolores Christensen, Counseling
14. Allison Clark, Psychology & Team Self-Management
Page 1 of 6
15. Gloria Curtis, Library
16. Catherine Dacosta, Mathematics
17. Don Dally, Theatre Arts
18. Mary Ann DelVeccio, English
19. Philip Deutschle, Astronomy
20. Cindy Dinh, Speech
21. Thu Duong, Library
22. Warren Edmonds, Business
23. Sewan Fan, Physics
24. Dominique Fontana, French
25. Lisa Fuentes Intveld, Agricultural Business and Technology
26. Susan Fujimoto, English as a Second Language
27. Kimie Garcia, Foundations of Success. Appointment based on equivalency as
follows: MFA Dance, BS Recreation, kinesiology and nutrition background.
Teacher training in yoga and body work movements.
28. Nellis Gilchrist, Alcohol & Other Drugs
29. Rich Givens, Counseling
30. Crystal Gonzales, Chemistry
31. James Goodwin, Chemistry
32. Elvia Guzman, Counseling
33. Paula Haro, Foundations of Success - ACE
34. Robin Hayes, Biology
35. Sera Hirasuna, English
36. Dina Hooks, American Sign Language
37. Jonathan Hubbard, Biology
38. Carolyn Jensen, Mathematics
39. Hortencia Jimenez, Foundation for Success
40. Daniel Kaplan, Biology
41. Jennifer Keller, Speech. Appointment based on equivalency as follows: BA in
Communications and MA in Public Relations from Regis University; has
sufficient coursework and work experience compared to an MA in Speech from
Johns Hopkins University.
42. Taesung Kim, Mathematics
43. Katherine Koch, Nursing
44. Kara Kuvakas, Geography. Appointment based on equivalency as follows:
Masters in Environmental Sciences and Management, BS in Earth Science. A
combination of sufficient undergraduate and graduate coursework in
environmental sciences.
45. Larry Lachman, Alcohol & Other Drugs
46. Harvey Landa, Theatre Arts
47. William Laughton, Administration of Justice
48. Jeffrey Lewis, Administration of Justice
49. Vince Lewis, Counseling
50. Alejandra McCabe, Community Survey Results
51. John McCormick, Administration of Justice
52. Nicholas McDaniel, Psychology
53. Patty McEfee, Office Technologies
54. Jeff McGrath, Theatre Arts
Page 2 of 6
55. Robin McKee-Williams, Theatre Arts
56. Rosalinda McNamara, Library
57. Byron Merrit, Health Education
58. Ann Merville, Anthropology
59. Teresa Moreno, Community Survey Results. Appointment based on equivalency
as follows: More than 30 units in History, including more than 12 graduate and
upper division units; BA in History.
60. Juan Oliverez, History
61. Loretta Olito-Thompson, Business
62. John Owens, Construction. Appointment based on equivalency as follows:
meets core competencies’ as equivalence to AA degree and general education
requirements.
63. Samuel Pacheco, History
64. Martha Pantoja, Counseling
65. Nicholas Pasculli, Agriculture Business Technology
66. Gerardo Perez, Business
67. John Perez, Mathematics
68. Meagan Plumb, English
69. Linda Plummer, Library
70. Raylene Potter, Mathematics
71. Gilles Prado, Computer Information Systems
72. Maria de la Luz Pritt, Nursing
73. Lawrence Raneses, Mathematics
74. Vicki Robison, History
75. Jorge Rodriguez, Business
76. Wendy Roscher, English
77. Laura Saldana, Spanish
78. Phyllis Sanchez, Psychology
79. Keith Sashegyi, Mathematics
80. Alicia Streinhardt, Biology
81. Afshin Tiraie, Mathematics
82. Gemma Uribe, Counseling
83. Rene Van Lingen, Mathematics
84. Noshir Wadia, Mathematics
85. Robert Ward, Drafting
86. Simon Ward, Mathematics
87. Andrew Washburn, Mathematics
88. Nancy Wheat, Biology
89. Dana Weston, Psychology
90. Neil Withers, Mathematics. Appointment based on equivalency as follows:
undergraduate degree in mathematics and 30+ graduate level units in discipline.
91. Daphne Young, English
92. Patrick Yuh, Biology
Page 3 of 6
E. Ratify appointment of Professional Experts:
A U.S. Department of Education grant has been awarded to Hartnell College to
support the college success of parents of children who are enrolled in Hartnell's two
child development centers. The $125,000, four-year Child Care Access Means
Parents in School (CCAMPIS) program will support the success of parents, as
college students, and their children through resources provided by Hartnell and its
community partners:
1. Jorge Manuel Mata Vargas, $30.50/hr (not to exceed $2,000) mental health,
April 15 – June 30, 2012.
NASA-Science Engineering Mathematics and Aerospace Academy will provide
supplemental instruction in science, engineering and math to K-12 students in afterschool, Saturday, and Summer Camp sessions. The program will employ community
teachers to deliver instruction in curriculum provided by NASA.
2.
Kyle Yamasaki, $33.33/hr (24 hrs/week), Aerospace Education Laboratory
Coordinator, July 18 – December 9, 2011.
Hartnell’s theatre arts program - The Western Stage (TWS) provides students the
opportunity to learn their craft within a professional context. Assignment is for 2011
subscription season, which runs January 24 – December 17, 2011:
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Lisa-Marie Baratta, $1100 flat rate, musician, July 20 – August 14, 2011.
Skylar Campbell, $1225 flat rate, musician, May 28 – June 26, 2011.
Nancy Fowler, $1050 flat rate, musician, July 20 – August 14, 2011.
Michelle Galindo, $1800 flat rate, musician, July 20 – August 14, 2011.
Kevin Jordan, $900 flat rate, musician, July 20 – August 14, 2011.
William Lemley, $975 flat rate, musician, July 20 – August 14, 2011.
Robert McNamara, $1050 flat rate, musician, July 20 – August 14, 2011.
Rebecca Nelson, $1300 flat rate, musician, July 20 – August 14, 2011.
Ruben Pulido, $975 flat rate, musician, July 20 – August 14, 2011.
Ian Shields $1125 flat rate, musician, July 20 – August 14, 2011.
The Foster Kinship Care Education Program (FKCE) provides advanced training for
current and prospective foster, relative, and non-related extended family member
caregivers, adoptive parents, and local agency employees; and support for foster home
recruitment activities. This grant-funded program is a joint effort of the California
Community College Chancellor’s Office and the Department of Social and Employment
Services (DSES). Assignments include orientation leaders, trainers, childcare and
activity providers, and program coordination, and run through June 10, 2013:
13. Gualdalupe Silvia Ann Chavez, $22/hr (as needed), PEER Recruiter, July 1, 2011
– June 10, 2013.
14. Grecia Cordova, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
15. Grecia Cordova, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
16. Sol Gonzalez, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
17. Sol Gonzalez, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
Page 4 of 6
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
Esther Guzman, $22/hr (as needed), PEER Recruiter, July 1, 2011 – June 10, 2013.
Mariana Jimenez, $50/hr (as needed), translator, July 1, 2011 – June 10, 2013.
L’Shanna Klein, $50/hr (as needed), FKCE trainer, July 1, 2011 – June 10, 2013.
Marisela Lemus, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
Morgan Lucier, $45/hr (as needed), TEAM trainer, July 1, 2011 – June 10, 2013.
Michael J. Powers, $22/hr (as needed), PEER Recruiter, July 1, 2011 – June 10, 2013.
Maria J. Ramirez, $22/hr (as needed), PEER Recruiter, July 1, 2011 – June 10, 2013.
Nora Torres-Zuniga, $50/hr (as needed), translator, July 1, 2011 – June 10, 2013.
Alice White, $45/hr (as needed), TEAM trainer, July 1, 2011 – June 10, 2013.
Nicole Woodrow, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
Nicole Woodrow, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
In support of CTE grant activities within Advanced Technologies, the Success and
Outreach Project calls for the promotions of Hartnell CTE programs, the tracking and
support of enrolled Advanced Technologies students to successfully complete
certificates and degrees, and the development of both a post-program tracking and an
internal program evaluation system for the Center of Sustainable Constructions and
Design, the program calls for the coordinator of in-house and off-campus outreach
efforts.
29. Violetta Wenger, $4000/mo (30hrs/week), student success coordinator, July 15,
2011 – June 30, 2012.
F. Ratify appointment of playground assistants:
1.
2.
3.
Grecia Cordova Martinez, (20hrs/week), playground assistant I, August 1, 2011 –
June 30, 2012.
Patricia Ruiz, (35hrs/week), playground assistant I, August 1, 2011 – June 30, 2012.
Maria Veda de Benitez, (35hrs/week), playground assistant I, August 1, 2011 – June
30, 2012.
G. Ratify appointment of Student Workers for fall semester 2011:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Colin Auxier, Information Systems, Student Worker III
Irma Barajas, Child Development Center, Student Worker III
Stephanie Blancas, Student Affairs, Student Worker III
Matthew Castillo, Advancement and Development, Student Worker II
Maria Rosario Chua, Tutorial Center, Student Worker III
Karina Coronel, Financial Aid, Student Worker II
Carlo Figueroa, Tutorial Center, Student Worker III
Zachary Johnson, Information Systems, Student Worker III
Kasey Lingbeck, Advanced Technology, Student Worker II
Salvadora Lopez, Child Development Center, Student Worker III
Manuel Malagon Villagomez, Information Systems, Student Worker III
Mayra Martinez, Library, Student Worker I
Rosaura Martinez, Child Development Center, Student Worker III
Gladys Medrano Zavala, Child Development Center, Student Worker I
Maricela Mendoza, Tutorial Center, Student Worker I
Page 5 of 6
16.
17.
18.
19.
20.
21.
Cathleen Miché, Business Office, Student Worker III
Rolando Perez, Tutorial Center, Student Worker III
Gregorio Rocha-Tabera, Child Development Center, Student Worker I
Matthew Snead, Library, Student Worker I
Jessica Vera, King City Education Center, Student Worker III
Sarah Weaghington, Information Systems, Student Worker III
Page 6 of 6
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Budget Retreat – Board of Trustees
Distance Learning Room, Library 113
411 Central Avenue
Salinas, California
September 14, 2011
OPEN SESSION
The retreat was called to order at 5:50 p.m. by Trustee Padilla-Chavez.
ROLL CALL
Erica Padilla Chavez, President
Candi DePauw
Patricia Donohue
Elia Gonzalez-Castro
Dr. Phoebe K. Helm, Superintendent/President
ABSENT
Bill Freeman
Kevin Healy, Vice President
Ray Montemayor
Juan M. Gutierrez, Student Trustee – (advisory vote per Board Policy 1030)
PUBLIC COMMENTS
There were no public comments.
BOARD
DEVELOPMENT
Trustee Padilla-Chavez stated that the purpose of this Retreat is a direct result of
the August 23rd Study Session where the Board learned more about their role and
responsibility in the accreditation process. At that session, the Board identified
board policy gaps and determined they needed to begin to address these gaps. The
Board decided this work could best be accomplished by scheduling a working
session (Saturday or an evening) by full board participation, and through the
assistance of a facilitator.
Trustee Padilla-Chavez welcomed Dr. Pamila Fisher, Consultant with the
Association of Community College Trustees (ACCT) and thanked her for being
with the college this evening. Dr. Fisher served the Yosemite CC District for
more than 30 years, including the last 18 as Chancellor. She is nationally known
for her leadership development with trustees as well as faculty and staff.
Dr. Fisher thanked the Board for the opportunity to work with them and stated the
two goals for this evening were to address good trusteeship and identify elements
of best practices to be included in the policies identified for development as
required by accreditation. She stated that due to the shortage of time that she
would limit her work to four of the seven policies identified by the Board as gaps
needed to meet accreditation requirements. These four were: CEO selection,
Evaluation, Board Self Evaluation and Board Development.
She began by talking about best practices that lead to effective trustees and stated
that the best boards of all boards continue their development throughout their
service and commended those members in attendance because it’s not only a
HCCD – BOARD RETREAT – SEPTEMBER 14, 2011
Page 1 of 3
trustee’s responsibility, but it’s a requirement of accreditation that boards continue
its own development on a regular basis.
She then discussed the six essentials of good board/CEO relationships and stressed
its importance stating that this relationship makes the board and the college
effective.
These six essentials are: 1) good board-president relations begin, continue, and end
with ethical behavior; 2) The board and president must communicate with each
other openly, appropriately, and even-handedly; 3) the board and president must
each know their separate responsibilities; 4) The board and president should be
evaluated annually; 5) the board and president encourage each other; 6) facilitating
the board process is the sixth essential.
Next, Dr. Fisher addressed the roles and responsibilities of a trustee and stated the
board acts as a unit with one voice, represents the common good, sets the policy
direction, employs, evaluates and supports the chief executive officer, defines
policy standards for the college operations, creates a positive climate, monitors
performance, supports and advocates for the college, and leads as a thoughtful
educated team.
Dr. Fisher then reviewed a sample code of ethics and stated that this Board’s ethics
policy includes a sanction process as required by accreditation and is well written.
She stressed the importance of members holding each other accountable under this
policy.
The Board then reviewed sample policies on selecting a CEO, evaluating the CEO
Board self-evaluation and Board development. Based on discussion, the Board
directed Dr. Helm to draft policies and bring back to the Board for first reading at
the October meeting.
Selecting CEO: Use a national firm that has reputation that provides evidence to
diversity and collaboration, provides training to those involved, and does not
represent any applicant.
Evaluating CEO: This should be done annually using a mutually agreed process.
Within the first 30-60 days of hiring a CEO, schedule a retreat to set up goals
against which the CEO would be evaluated in that first year. The CEO should
write an annual report and that this process be calendared with the board-self
evaluation.
Board Self-Evaluation: This should be done annually using a mutually agreed
process and calendared with CEO evaluation. After conducting a self-evaluation,
a discussion should be done in public and facilitated by someone other than the
CEO or board president.
Board Development: It was decided that the policy sample from CCLC is a good
example to use, but include additional language regarding continuous
improvement and engage in various processes for growth and development
through study sessions, conferences, workshops and retreats. She encouraged
retreats for the Board and the CEO as well and suggested that one be held within
HCCD – BOARD RETREAT – SEPTEMBER 14, 2011
Page 2 of 3
60 days of the election or appointment of a new trustee. Also, she recommended
retreats that included the Board and the leadership of the college (administration
and shared governance groups).
Dr. Fisher suggested that the Board may want to review their currents goals and
consider adding goals for themselves as a Board. Noted that goals fall into three
categories: goals for the Board, the CEO, and the College.
Dr. Fisher wished the Board well and the Board thanked Dr. Fisher spending an
engaging evening with them.
Dr. Helm thanked the administration for being present and stated that she believes
it’s important for the administration to understand that it takes both the Board and
the Administration to provide strong leadership and that understanding roles is
basic to that success.
ADJOURNMENT
The meeting adjourned at 9:00 p.m.
Erica Padilla-Chavez
Board of Trustees President
HCCD – BOARD RETREAT – SEPTEMBER 14, 2011
Phoebe K. Helm
Board Secretary
Page 3 of 3
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Joint Session – Boards of Trustees
Hartnell College and Salinas Union High School District
School and College Partnerships
Hartnell College Steinbeck Hall
411 Central Avenue
Salinas, California
September 20, 2011
OPEN SESSION
The session was called to order at 5:25 p.m. by Trustee Padilla-Chavez.
PLEDGE OF
ALLEGIANCE
Salinas Union High School District Board President Patricia Saénz led the
Pledge of Allegiance.
Prior to coming to the college the Salinas Union School District Board called
their meeting to order at their district office located at 431 W. Alisal Street.
ROLL CALL
Erica Padilla Chavez, President
Candi DePauw
Patricia Donohue
Elia Gonzalez-Castro
Ray Montemayor
Juan M. Gutierrez, Student Trustee – (advisory vote per Board Policy 1030)
Dr. Phoebe K. Helm, Superintendent/President
ABSENT
Kevin Healy, Vice President
Bill Freeman
PUBLIC
COMMENTS
There were no public comments.
SCHOOL AND
COLLEGE
PARTNERSHIP
PRESENTATION
Salinas Union High School District (SUHSD) Board members present were:
Board President Patricia Saénz, Cheryl Larison, Vice President, Lila Cann, Clerk,
Evamarie Martinez, Kathryn Ramirez, James Reavis, and Phillip Tabera. Dr.
James Earhart, Superintendent was present, also.
Other staff from SUHSD present: Tim Vanoli, Associate
Superintendent/Instructional Services, Diane Hendricks, Interim Associate
Superintendent/Human Resources, Cindy Fellow, Manager, Business
Services/CBO, Randy Bangs, Director, Alternative Education/Mission Trails JPA.
HCCD / SALINAS UNION HIGH SCHOOL DISTRICT – JOINT BOARD SESSION – SEPTEMBER 20, 2011
Page 1 of 3
Trustee Padilla-Chavez welcomed the SUHSD Board and stated that no action is
scheduled or would any be taken this evening. She stated that the college and the
SUHSD have been in collaboration for years and both Boards wanted to come
together to learn more about the partnership projects between the two districts.
Since that decision, staff from both districts worked together to develop a joint
presentation.
Prior to the presentation, Trustee Padilla-Chavez proudly announced that she
just learned, from Sam Farr’s office, that Hartnell was awarded two Title V
grants from the US Department of Education totaling over $11 million over five
years to support the Science, Technology, Engineering, and Mathematic (STEM)
initiatives . Dr. Helm and Trustee Padilla-Chavez extended their appreciation to
Beverly Grova, Sharon Alheit, Andy Newton, and the many others who helped
prepare the grant.
Randy Bangs began the presentation by showing a short video, “The Road to a
Better Salinas” (http://blip.tv/resonance/hartnell-college-salinas-union-highschool-district-5570978) developed by Firehawk Hulin. The four areas of
partnerships include 1) increasing access; 2) Career Technical Education and
Workforce Development; 3) Science Technology Engineering Math (STEM), and
4) Health Science Careers. Projects include summer bridge programs, student
internships, professional development for teachers, curriculum development,
course articulation, field trips, special events and presentations. It is estimated
that the value of collaboration in external funding flowing through the partnership
to the SUHSD since 2006 is just under $14 million. (Appendix A)
Presenters of the evening included the following and each spoke about their
respective program. Two students were among the presenters and explained how
their experience with these programs has affected their lives:
Augustine Nevarez, Director, GEAR UP – GEAR UP and K-16 Bridge Programs
Andy Newton, Director, Math/Sciences – STEM Grants
Claudia Garcia, Internship Program Coordinator, NSHS Graduate, Hartnell
Computer Science Major, and Naval Postgraduate Student Intern – Internship
Program
Melissa Casillas, CTE Coordinator (SUHSD) – Career Technical Education &
Workforce Development
Chuck Felice, Salinas High School Teacher – Green Academy
Analuisa Morales, Regional Director – Digital Media Project
Jackie Cruz, Development Officer – Alisal Health Professions Pathways
Hermelinda Rocha-Tabera, Faculty, Hartnell College – Academy for College
Excellence
Eddie Ruano, EAHS Student – Summer Bridge and Respiratory Therapist
Program
HCCD / SALINAS UNION HIGH SCHOOL DISTRICT – JOINT BOARD SESSION – SEPTEMBER 20, 2011
Page 2 of 3
Beverly Grova, Vice President of Advancement, closed the presentations by
indicating that she is excited to work with the SUHSD. She stated that the
collaborative partnership is making a difference in our community and explained
that it has increased efficiency and leveraged resources. And, although this
session is hosted by Hartnell, Randy Bangs has been a significant leader in the
success of this partnership.
Following the presentation, members of boards asked questions which followed
by responses from staff and/or Dr. Helm. Berna Maya, instructor at the ROP and
former member of the Hartnell College Board was acknowledged for her
leadership.
Board President Saénz (SUHSD) invited the Hartnell Board to a future meeting
at the Salinas Union High School District.
ADJOURNMENT
The session adjourned at 6:55 p.m. followed by a tour of the college’s renovated
and new facilities, specifically the high fidelity nursing labs.
Erica Padilla-Chavez
Board of Trustees President
Phoebe K. Helm
Board Secretary
HCCD / SALINAS UNION HIGH SCHOOL DISTRICT – JOINT BOARD SESSION – SEPTEMBER 20, 2011
Page 3 of 3
AGENDA ITEM FOR BOARD MEETING OF: October 4, 2011
Title
Number
V. B.
Disbursements of District Funds
Area
Status
Office of Support Operations
Consent
Recommendation
It is recommended the Board of Trustees ratifies disbursements from District accounts.
Summary
The attached lists of disbursements from District accounts are presented for ratification.
COUNTY WARRANTS
Any or all of the following funds:
General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled
Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria;
Self-Insurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan,
and Trust; and Intercollegiate Athletics
NO OF
DATE
WARRANT NUMBER
WARRANTS
AMOUNT
08/01/11
08/03/11
08/10/11
08/17/11
08/24/11
08/29/11
08/31/11
Subtotal
12876750
12877115
12878249
12879340
12880740
12881340
12882571
12876784
12877268
12878349
12879445
12880804
12881573
12882660
35
154
101
106
65
234
90
182,207.14
993,169.83
1,129,167.10
593,090.40
146,244.63
76,693.05
358,149.53
$3,478,721.58
Note: Legal fees in above summary total $29,019.94.
CHECKING ACCOUNTS
General Fund Revolving
DATE
August 11
Subtotal
WARRANT NUMBER
10333
10338
NO OF
WARRANTS
6
AMOUNT
10,509.13
10,509.13
Total
$3,489,230.81
Budget Implication
None
AGENDA ITEM FOR BOARD MEETING OF:
October 4, 2011
Title
Curriculum Committee
Number
Area
Curriculum & Instructional Support
Prepared by: Suzanne Flannigan
Status
Consent
V. C.
Recommendation
It is recommended that the Board of Trustees ratifies the actions taken by the Curriculum Committee
from the September 1 and September 15, 2011 meetings.
Summary
The following actions were reviewed by faculty in the disciplines and approved by the Curriculum
Committee which is a standing committee of the Academic Senate:
NEW COURSES- 1 Course
PE-41 Sport Ethics (3 units) [DE]
COURSE REVISIONS – 9 Courses
MUS-13A, Beginning Piano (1 unit)
Area of revision: update methods of instruction, update materials
MUS-13-B, Beginning Piano (1 unit)
Area of revision: prerequisite, corequisite, advisory, materials
MUS-14, Intermediate Piano (1 unit)
Area of revision: update content
MUS-15, Advanced Piano (1 unit)
Area of revision: update content
MUS-17A, Beginning Guitar I (1 unit)
Area of revision: title, materials
MUS-17B, Beginning Guitar II (1 unit)
Area of revision: materials
MUS-17C, Intermediate Guitar I (1 unit)
Area of revision: title, materials
MUS-17D, Intermediate Guitar II (1 unit)
Area of revision: title, materials
PSY-22, Abnormal Psychology (3 units)
Area of revision: materials
PROGRAM REVISIONS - 1 Degree
AA-T COMMUNICATION STUDIES
[CCCCO approval was withheld until one course was removed from the list of restricted electives).
Requested action: remove Eng-10 (Introduction to Linguistics) from list of restricted electives]
PROGRAM INACTIVATIONS- 4 Degree & 5 Certificates
Financial Institution Operations Associate of Arts
Financial Institution Operations Certificate of Achievement
Graphics Certificate of Achievement
Theatre Arts: Acting Certificate of Achievement
Theatre Arts: Acting Associate of Arts
Water Technology – Wastewater Management Certificate of Achievement
Water Technology – Wastewater Management Associate of Science
Water Technology – Water Management Associate of Science
Water Technology – Water Management Certificate of Achievement
[Clean-up of programs that are on the Chancellor’s Office list of programs but have not been offered
and have not appeared in Hartnell catalogs for several years]
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 4, 2011
Number
Declare Property as Surplus and Authorize
Disposal
V. D.
Area
Status
Office of Facilities
Prepared by: Joseph Reyes, Director
Consent
Recommendation
It is recommended that the Board of Trustees declares listed property as surplus and authorizes
disposal by the Administration.
Background
Hartnell Community College District received the BTOP Grant, in partnership with Monterey
Office of Education and CSUMB which enabled the college to purchase all new computers for
the open access areas of the College’s Learning Resource Center They were installed over the
Summer and the college is now in the process of cascading out the old computers as follows:
1. Reuse in other areas/departments of the college.
2. Transfer items to other similar taxing bodies (public agencies) (pursuant to Article 9,
Sections 81450.5 of the Education Code).
3.
Dispose of property that is of insufficient value, outdated technology to defray the costs
of arranging a sale (pursuant to Article 9, Section 81452(c) of the Education Code).
Last month the Board approved the disposal (step three above) and this month the Board is
asked to approve step two.
Summary
The Board of Trustees is asked to approve the transfer of Computer terminals to Monterey
County Office of Education for use in educational programs. The college wishes to
acknowledge the hard work of the Information Technology staff and the volunteer time provided
by Joe Welch and his students in stripping the memory from these machines before they are
moved.
Budget Implication
None
SURPLUS ‐ COMPUTERS OCTOBER 4, 2011
Serial Numbers
17115996
17116027
17116023
17115982
17116036
17116015
18010310
17115989
17116022
17116039
17115999
17116005
17116012
17116028
17116026
17116002
17116019
17115981
18105663
17115977
17116018
17110032
17116034
17116013
17116009
17116006
17115986
17115976
17115979
17116017
18010300
17115995
17116014
18010312
17116025
17115988
17116010
18010303
17116011
18010309
17115998
17115991
17115990
17115987
17115997
17116040
Serial Numbers 17115975
17116000
17116004
17116024
17116031
17116029
17116001
17116030
17116020
17116021
18010306
18010317
17115994
17116007
AGENDA ITEM FOR BOARD MEETING OF:
October 4, 2011
Title
Foundation for California Community
Colleges
Number
Area
Status
Office of Academic Affairs
Prepared by: Suzanne Flannigan
Consent
V. E.
Recommendation
It is recommended that the Board of Trustees ratifies the agreement between Hartnell
Community College District and Foundation for Community Colleges.
Summary
The Foundation for the California Community Colleges contracts with the State to provide this
service by contracting with local colleges. This contract will reimburse Hartnell College for
direct services provided to foster youth. The goal of this grant is to support current and
transitional foster and probationary youth and community members.
Participants are not charge for services, including education and employment opportunities.
Term: July 1, 2011 to June 30, 2012
Budget Implications
Source of Funds: State: $22,500
AGENDA ITEM FOR BOARD MEETING OF: October 4, 2011
Title
Number
Agreement with Monterey Peninsula
Engineering, lowest responsive bidder, for the
Alisal Campus Bus Turnaround Project
Area
Status
Office of Facilities
Consent
V. F.
Recommendation
It is recommended the Board of Trustees awards contract and authorizes the administration to
enter into an agreement with Monterey Peninsula Engineering, lowest responsive bidder, for
the Alisal Campus Bus Turnaround Project.
Background
The Hartnell College Alisal Bus turnaround project consists of the installation a turnaround at
the west end of the existing access road at the Alisal Campus. The scope of work includes but
is not limited to hardscape, landscaping, and paving.
Summary
Hartnell issued bid documents on September 2, 2011. The project was advertised in both the
Salinas Californian and the Salinas Builders exchange. The District conducted two mandatory
job walks and the bids were opened on September 22, 2011. The project is scheduled to start
on October 10, 2011 and be substantially completed by December 15, 2011.
There were a total of six bidders on this project:
Contractor
Location
MPE
Marina, CA
Bid Amount
88,055
Don Chapin
Salinas, CA
118,074
Otto Construction
Monterey, CA
140,360
Perma Green
Gilroy, CA
NR
Earthworks
Capitola, CA
NR
Term: October 5, 2011 - January 1, 2012
Budget Implication
The budget for the above referenced contract is $88,055 and will be paid by Measure H
Source of Funds
Local: $88,055
AGENDA ITEM FOR BOARD MEETING OF:
October 4, 2011
Title
Out-of-Country Travel
Number
Area
Math/Science/Engineering/Library Srvs
Office of Academic Affairs/Accreditation
Dr. Suzanne Flannigan
Status
Consent
V. G.
Recommendation
It is recommended that the Board of Trustees approves the out-of-country travel for Silvia
Millan-Vossler, Math Faculty, to participate in a conference in Puerto Vallarta, Mexico at no
cost to the college.
Summary
This conference, “Convexity, Topology, Combinatorics, and Beyond, will bring together
researchers and college faculty in the field of mathematics. Conference participation will
provide insights that can be applied to math instruction at Hartnell College. Dr. MillanVossler, as a participant, will contribute to this discussion, examine recent advances in light of
her own research, and explore the opportunity for Hartnell math students to study abroad.
Dr. Millan-Vossler, as a known researcher in mathematics, was invited with all expenses paid
by the conference. This recognition is an honor to her and to Hartnell College.
Budget Implications
None
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 4, 2011
Number
Personnel Actions
V. H.
Area
Status
Human Resources & Equal Employment
Opportunity
Consent
Prepared by: Terri Pyer
Recommendation
It is recommended that the Board of Trustees approves and/or ratifies the personnel actions as
listed below:
Summary
Approval of:
1 retirement of regular personnel, faculty
Ratification of:
1
82
32
4
82
appointment of regular classified personnel
part-time instructor hires for fall session 2011
appointments of professional experts
appointments of substitute positions
student worker hires for fall semester 2011
Detail
I. Retirements, resignations, releases, and leave requests
A. Approve retirement of regular personnel:
1. Jennifer Fellguth, Librarian, Library (#F-31), effective June 1, 2012.
II. Appointments
A. Ratify appointment to regular classified position:
1. Ann T. Mintie, full-time, 40 hours per week, 12 months per year, Science Lab
Technician (#CC-28), Math & Science Department, Range 23, Step E, effective
October 11, 2011.
1
B. Ratify appointment of part-time instructors for fall semester 2011:
1.Guy Agrati, Nursing
2.Patricia Ahlers-Johnson, Psychology
3.Elizabeth Andrade, Psychology
4.Alejandro Arce, Photography
5.Tammie Attaway, Counseling
6.Mary Bains-Fort, Psychology, Alcohol and Other Drugs and Counseling
7.Edward Barber, Physical Education
8.Amy Barrett-Burnett, Alcohol and Other Drugs
9.Emilia Benavente, Physical Education
10. Olga Blomgren, English
11. Branstetter, Michael, Mathematics
12. Elsa Brisson, Family Consumer Studies
13. Jeffrey Bynes, English
14. Fernando Cabrera, Spanish
15. Alejandra Campos, Spanish
16. Kayla Canelo, History
17. Susannah Carney-Waddy, English
18. Emily Carr, English
19. Bobby Carrillo, Administration of Justice
20. Fernando Carrillo, Automotive (Mechanical) Technology
21. Denise Castro, Health Education
22. Dolores Christensen, Counseling
23. Ying Chu, Mathematics
24. Philip Collins, Music
25. Denise Cook, Learning Skills
26. Nicholas Corrette, Sociology
27. Nichole Crais, Health Education
28. Jesus Cuevas, Physical Education
29. Jordan Daniels, Construction
30. Jovita Dominguez, Nursing
31. Javier Dorantes-Rivera, Welding
32. Julia Edgcomb, Psychology
33. Linda Edlund, Anthropology
34. Matthew Escover, Political Science
35. Jorge Espinas, Nursing
36. Steve Ettinger, Music
37. Marilu Flores, Spanish
38. James Frye, English as a Second Language
39. Lynda Gates, Administration of Justice
40. Toni Gifford, Nursing
41. Rich Givens, Physical Education
42. Angela Gleason, Art
43. Richard Gray, Administration of Justice
44. Marvin Grim, Physical Education
45. Albar Guerrero, Physical Education
2
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
Wanda Guibert, English
Anthony Gutierrez, Administration of Justice
Deborah Harris, English
Katherine Harris, Biology
Lawrence Harris, Political Science
Patricia Henrickson, Early Childhood Education
Lynn Hilden, Mathematics
Gloria Hill, English
John Himelright, Philosophy
Kristy Holland, History
Chris Houston, English
Ben Jimenez, Administration of Justice
Dustin Jones, English. Appointment based on equivalency as follows: BA in
English from San Diego State University and has completed all coursework for an
MA in English literature and an MA certificate in composition, and is near
completion of his thesis.
Calvin Kanow, Art
Jeffrey Kessler, Psychology
John Koza, Music
Kendon Kraska, Psychology
Rey Lagasca, Construction
Sylvia Langland, Family Consumer Studies
Derrick Lavoie, Biology
Jose Lopez, Business
Paul MacDonald, Physical Education
Freda Jane Meade-Roberts, Early Childhood Education
Juan Pablo Mercado, Ethnic Studies and Community Survey Results
Mariam Mooney, Mathematics
Pete Noble, Physical Education
Jose Oviedo, Mathematics. Appointment based on equivalency as follows: MS and
BS in Electrical Engineering from UCSC
Jamie Pedroza, Physical Education
Bonnie Quan, Business
Everett Rodriguez, Administration of Justice
Tammi Ross, Physical Education
Steve Seymour, Physical Education
Mary Ann Toney, Physical Education
Paula Tyler, Physical Education
Nancy Villicaña, Counseling
Theo Windham, Physical Education
Chris Zepeda, Physical Education
3
C. Ratify appointment of Professional Experts:
The Athletic program provides competitive opportunities for Hartnell students, and
professional experts assist coaches in fulfilling the program’s mission:
1.
2.
3.
4.
5.
6.
7.
8.
Andre Bailey, $3500, assistant men’s basketball coach, October 1, 2011 – March
11, 2012.
Ed Barber, $480, assistant track coach, July 18 – July 22, 2011.
Veronica Cortese, $3500, assistant volleyball coach, August 15 - November 30,
2011.
Gaspare Montante, $5000, assistant football coach, August 15 - November 14,
2011.
Carly Haddan, $3500, assistant women’s basketball coach, October 1, 2011 March 28, 2012.
Gladys Mondragon, $3500, assistant women’s soccer coach, August 15 December 4, 2011.
Monica Nicholson, $3500, assistant cross country coach, August 15 - December
23, 2011.
Chris Zepeda, $520, assistant track and field/cross country coach, July 18 - July 22,
2011.
Physical Education swim classes require lifeguard services:
9.
Laura Donovan, $15/hr (6 hrs/week), lifeguard, August 20, 2011 – June 19, 2012.
10.
Jim Helm, $15/hr (25 hrs/week), lifeguard, August 15, 2011 – June 1, 2012.
11.
Andrew Perez, $15/hr (20 hrs/week), lifeguard, August 15, 2011 – June 1, 2012.
The High School Equivalency Program (HEP) is funded by the US Department of Education
Office of Migrant Education. HEP is a migrant education program designed to assist migrant
and seasonal field workers obtain their GED and employment, military service, apprenticeship,
Certificate of Skills Acquisition, Certificate of Achievement, or Associate’s Degree (grant
funded):
12.
Claudia Flores, $30/hr (12 hrs/week), GED Facilitator, August 15 – December 16,
2011.
The Central California New Media Center grant will establish a regional center at Hartnell that
will be a leader in digital media for colleges, universities, high schools, and businesses and will
create, design, and implement workforce training programs in New Media (grant funded):
13.
Ana Luisa Morales, $6100 per month, Digital Media Arts Director, August 22,
2011 – June 30, 2012.
The Salinas Science Engineering Mathematics and Aerospace Academy is an innovative,
national project designed to increase the participation and retention of historically underserved
4
and underrepresented K-12 youth in the areas of Science Technology, Engineering, and
Mathematics (STEM):
14.
Martin Medina, $33.33/hr (up to 16 hrs/week), teacher, July 18 – December 31,
2011.
Hartnell’s theater arts program/The Western Stage (TWS) provides students the opportunity to
learn their craft within a professional context. Assignment is for all 2011 subscription season
and runs January 24 – December 17, 2011:
15.
John Espino, $3500, musical conducting for the show “Curtains”, September 7 –
October 15, 2011.
16.
Amber Hamzeh, $4250, costume design, August 15 – September 16, 2011.
17.
Suzanne Mann, $700, costume design for the show “Curtains”, August 22 –
September 24, 2011.
The Foster Kinship Care Education Program (FKCE) provides advanced training for current
and prospective foster, relative, and non-related extended family member caregivers, adoptive
parents, and local agency employees; and support for foster home recruitment activities. This
grant-funded program is a joint effort of the California Community College Chancellor’s Office
and the Department of Social and Employment Services (DSES). Assignments include
orientation leaders, trainers, childcare and activity providers, and program coordination:
18.
Jonathan Colon, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
19.
Mariana Jimenez, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
20.
Diana Maceira, $30/hr (as needed), trainer, July 1, 2011 – June 10, 2013.
21.
Rosemarie G. Oliva, $100/hr (as needed), DSES trainer, July 1, 2011 – June 10,
2013.
22.
Bree Nakashima, $45/hr (as needed), FKCE trainer, July 11, 2011 – June 10, 2013.
23.
Bree Nakashima, $100/hr (as needed), DSES trainer, July 1, 2011 – June 10, 2013.
24.
Valarie Roper, $22/hr (as needed), Relative Liaison, July 1, 2011 – June 10, 2013.
25.
Valarie Roper, $25/hr (as needed), FKCE trainer, July 1, 2011 – June 10, 2013.
26.
Carmen Rosales, 35/hr (as needed), FKCE trainer, July 1, 2011 – June 10, 2013.
27.
Patricia Sanchez, $13/hr (as needed), childcare, July 1, 2011 – June 10, 2013.
28. Patricia Sanchez, $16/hr (as needed), childcare lead, July 1, 2011 – June 10, 2013.
29. Charles Trementozzi, $22/hr (as needed), information meeting trainer, July 1, 2011
– June 10, 2013.
The Academy for College Excellence (ACE) is an award-winning program designed to help
5
students achieve more, faster – in college and in their lives. The program teaches them the
skills that will stay with them for life and helps them provide for themselves and their families.
ACE is designed to get results for students from all different backgrounds (grant funded):
30. Jaime Vasquez, $15/hr (15 hrs/week), supplemental instructor leader, August 15 –
December 16, 2011.
Supplemental Instruction (SI) is a peer-led academic support program that helps students
enrolled in certain historically challenging courses. SI leaders in the Tutorial Center facilitate
student learning through out-of-class discussion and study skills support:
31. Kristine Savala, $11.92/hr (20 hrs/week), English supplemental instructor August
31 – December 16, 2011.
Provide administrative coverage and supervision on Saturdays and Sundays:
32. Peter Lucido, $42.70/hr, supervisor, August 15, 2011 – June 30, 2012.
D. Ratify appointment of substitute positions:
1.
2.
3.
4.
Gustavo Quintero, $16.14/hr (20 hrs/week), visual arts instructional associate,
August 29 – September 10, 2011.
Mercedes Quintero, $20.58/hr (20 hrs/week), student life coordinator, August 15 –
October 15, 2011.
Imelda Suarez, $20.58/hr (20 hrs/week), student life coordinator, August 15 –
October 15, 2011.
Holley Southworth, $16.14/hr (20 hrs/week), visual arts instructional associate,
August 29 – September 10, 2011.
E. Ratify appointment of Student Workers for fall semester 2011:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Diana Alonso, East Salinas GEARUp, Student Worker III
Thales Araujo, Advancement/Development, Student Worker III
Norma Armenta, Child Development Center, Student Worker II
Lynnette Banuelos, Cafeteria, Student Worker I
Adilenny Becerra, Child Development Center, Student Worker I
Antonio Berber-Zavala, Library, Student Worker I
Juan Castro, Tutorial Center, Student Worker III
Alexandria Cordova, ACE, Student Worker II
Yanira Cortez, Cafeteria, Student Worker I
Daniela Covarrubias, Student Affairs, Student Worker III
Florisel Cruz-Cruz, ESL, Student Worker I
Maria Dagnino, Child Development Center, Student Worker IV
Nathan DeLorimier, Cafeteria, Student Worker I
Selina Espinoza, Student Affairs, Student Worker III
Jose Garcia, Art, Student Worker IV
6
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
Roxana Garcia, Cafeteria, Student Worker I
Tenisha Garibaldo, Cafeteria, Student Worker I
Monica Garnica, EOPS, Student Worker II
Shannon Gattis, Student Life, Student Worker I
Eric Gomez, Child Development Center, Student Worker I
Jessica Gonzales, Student Affairs, Student Worker III
Mei-Hua Guajardo, Social & Behavioral Science, Student Worker II
Grisel Guerrero, Human Resources, Student Worker I
Roechelle Harris, Library, Student Worker I
Luis Hernandez, East Salinas GEARUp Grant, Student Worker III
Mark Hernandez, Tutorial Center, Student Worker IV
Jose Hinojosa, MESA, Student Worker IV
Jessica Humildad, Student Affairs, Student Worker III
Alexandra Kastner, Cafeteria, Student Worker I
Jessica Kelly, Child Development Center, Student Worker I
Judy Lantaca, MESA, Student Worker IV
Monica Lara, Child Development Center, Student Worker II
Leilani Lewellyn, Cafeteria, Student Worker I
Sequoia Lewis-Vines, Cafeteria, Student Worker I
Genesis Linares-Mejia, Student Affairs, Student Worker III
Kasey Lingbeck, Advanced Technology, Student Worker II
Erica Lomeli, Cafeteria, Student Worker I
Ivan Lopez Mendoza, Tutorial Center, Student Worker III
Monica Lopez, Student Life, Student Worker I
David Magill, Tutorial Center, Student Worker III
Jaqueline Manriquez, Child Development Center, Student Worker I
Juan Marin, Cafeteria, Student Worker I
Eduardo Margarito, Library, Student Worker I
Blanca Martinez-Salazar, Cafeteria, Student Worker I
Anthony McKay, Physical Education, Student Worker III
Celina Murillo, Physical Education, Student Worker III
Karina Murillo, Tutorial Center, Student Worker III
Leonel Muñoz, East Salinas GEARUp, Student Worker III
Monica Navarro, Student Affairs, Student Worker III
Mezairah Niduaza, Cafeteria, Student Worker I
Antonio Oceguera Ramirez, Advanced Technology, Student Worker I
Leo Osornio, MESA, Student Worker IV
Estefania Palacios Pacheco, Chemistry, Student Worker IV
Mrugesh Patel, Chemistry, Student Worker IV
Rohit Patel, Tutorial Center, Student Worker III
Adonis Pedrialva, Cafeteria, Student Worker I
Olga Pena-Fuentes, Child Development Center, Student Worker III
Luis Perez Silva, Cafeteria, Student Worker I
Robert Ramirez, Cafeteria, Student Worker I
Angel Ramos, East Salinas GEARUp, Student Worker III
Karina Ramos, Tutorial Center, Student Worker III
Lorenzo Reyna, Tutorial Center, Student Worker IV
Leslie Rios, EOPS, Student Worker II
7
64.
65.
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
Adriana Rivera, Child Development Center, Student Worker III
Maria Rodriguez Villa, Tutorial Center, Student Worker II
Hannelore Rose, Biology, Student Worker IV
Mary Rubio, Social & Behavioral Science, Student Worker II
David Sainz, Cafeteria, Student Worker I
Adrian Salinas, Cafeteria, Student Worker I
Maria Santana, Child Development Center, Student Worker II
Nancy Serrato, Student Affairs, Student Worker III
Chahan Shah, Tutorial Center, Student Worker III
Alexander Sigala, Chemistry, Student Worker IV
Carolina Suarez Tinoco, East Salinas GEARUp, Student Worker III
Ariel Torres, Counseling, Student Worker II
Maria Uribe, Tutorial Center, Student Worker III
Edna Valdez, Human Resources, Student Worker I
Joseph Valdez, Tutorial Center, Student Worker III
Ana Vallejo, East Salinas GEARUp, Student Worker III
Samantha Villafuerte, Tutorial Center, Student Worker III
Chi Hao Wang, Tutorial Center, Student Worker IV
Kristina Webster, Student Affairs, Student Worker III
8
ACTION ITEMS
AGENDA ITEM FOR BOARD MEETING OF: October 4, 2011
Title
Number
VI. A.
Budget Revisions
Area
Status
Office of Support Operations
Action
Recommendation
It is recommended the Board of Trustees ratifies budget revisions for FY 2011-2012 numbered
9420 to 9432.
Background
The Board of Trustees recognizes that the annual budget of the District is a financial plan and is
subject to adjustments during the fiscal year caused by changes in enrollments, programs,
services, and the cost of goods and services.
Summary
Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget
revisions consist of transfers between major object expenditures or from the appropriations for
contingencies, as well as budgetary increases for the use of funds not included in the original
budget.
All budget entry numbers are assigned automatically assuring a complete sequence accounting.
Numeric breaks on the attached report are due to the exclusion of budget transfers, which do
not require Board approval. The accompanying Budget Journal Entry Detail Report was
produced directly from the accounting software.
Budget Implication
The unrestricted and restricted general fund and Associated Student Body (Fund 71) fund
budgets remains unchanged.
AGENDA ITEM FOR BOARD MEETING OF: October 4, 2011
Title
Number
VI. B.
Second Reading – Instructional Policies
Area
Status
Academic Affairs and Accreditation.
Prepared by: Dr. Suzanne Flannigan
Action
Recommendation
It is recommended that the Board of Trustees approves the second and final reading of updated
instructional policies.
Background
The Office of Academic Affairs and Accreditation is currently reviewing all instructional
policies with the Policy Review Committee (a sub-committee of Academic Senate). These are
the first four policies that have been completed.
BP 4120 Academic Freedom (Revise BP 4030)
BP 4100 Standards of Scholarships (Revise 4220)
BP 4130 Prerequisites and Co-requisites (Revise 4260)
BP 1020 Food and Wine Service (delete)
Summary
The First Reading was included in the September agenda and discussed at the meeting. The
proposed policies were posted on the web site and available to employees as well as the general
public. No requests have been received nor have any changes been made to the proposed
policies since the First Reading.
Current Policy
HARTNELL COLLEGE
4000 SERIES INSTRUCTIONAL AND EDUCATIONAL PROGRAMS
B.
Academic Standards
4100
Standards of Scholarship
The Superintendent/President or designee will develop regulations establishing standards
of scholarship consistent with the provisions of Title 5, Sections 55750 et.seq. These
regulations will include: grading practices, academic record symbols, grade-point
average, credit by examination, standards for probation, standards for dismissal, course
repetition, and academic renewal.
The regulations shall be adopted by the Governing Board and published in the College
catalog.
Reference: Education Code, Section 70902 (b) (3); Title 5, Sections 51002 and 55750-55765
(Formerly Governing Board Policy 3210-- "Academic Regulations: Scholastic Standards of
Hartnell College" (date unknown) or Governing Board Policy 3117 --same policy-- adopted 6-876; see 1979 Board Policies)
Adopted: Revised and Renumbered: 10-1-85
Revised and Adopted: 1-2-90, 11-3-92, 4-4-95, 7-1-96
REVISED HARTNELL COLLEGE BP 4220 Standards of Scholarship Reference: Education Code, Section 70902 (b) (3); Title 5, Sections 51002 and 55750‐55765 The Superintendent/President or designee will develop regulations establishing standards of scholarship consistent with the provisions of Title 5, Sections 55020 et.seq. These regulations will include: grading practices, academic record symbols, grade‐point average, credit by examination, standards for probation, standards for dismissal, course repetition, and academic renewal. The regulations shall be adopted by the Governing Board and published in the College catalog. Adopted: _____________________ Formerly BP 4100 (Renumbered and revised ____________________) Current Policy
HARTNELL COLLEGE
4000 SERIES INSTRUCTIONAL AND EDUCATIONAL PROGRAMS
B.
Academic Standards
4120
Academic Freedom
Foreword
The Hartnell Community College Governing Board believes that faculty and students
have the right to pursue teaching and learning with full freedom of inquiry. In order to
assure that this viewpoint is understood by all, the Board adopts the following policy.
On Academic Freedom and Responsibility
Academic freedom gives the faculty member the right to interpret findings and to
communicate conclusions without being subject to any discrimination, interference or
pressures because those conclusions are at variance with constituted authorities or
organized groups. In the classroom, therefore, the faculty member is entitled to exercise
this freedom within the course objectives and policies approved by the Board of Trustees.
Academic freedom carries with it corresponding responsibility, which emphasizes the
obligation to study, to investigate, to present and interpret, and to discuss facts and ideas
relevant to the curriculum in all branches and fields of knowledge. The faculty member
will acknowledge controversial views, identify any bias or advocacy, and show respect
for opinions held by others.
Reference: Education Code, Section 70902 (b) (7); Title 5, Section 51023
Revised and Adopted: 7-8-87, 4-4-95
REIVSED HARTNELL COLLEGE BP 4030 Academic Freedom Reference: Title 5, Section 51023 Introduction Hartnell Community College District is committed to the principle that the free expression of ideas is essential to the education of its students and to the effective governance of its colleges. The District recognizes that academic and intellectual freedom is best protected by a system of tenure, academic due process, and policies and procedures that provide faculty, students, and classified employees with the opportunity to freely express themselves in any campus venue, from the classroom to the board room. The District further subscribes to the principle that the free expression of ideas should be limited only by the responsibility to express ideas with fairness, and in a manner that respects the differing ideas of others and distinguishes between established fact and theories and one’s own opinion. Rights of Academic Employees Academic freedom shall be guaranteed to all academic employees. No special limitations shall be placed upon study, investigation, presentation, and interpretation of facts and ideas concerning human society, the physical and biological world, and other branches of learning, subject to accepted standards of professional responsibility. The right to academic freedom herein established shall include the right to support or oppose political causes, issues, and parties outside of normal classroom activities. Academic employees are citizens, members of learned professions, and members of the institution. When academic employees speak or write as citizens, they should be free from institutional censorship or discipline, provided they clearly indicate they are not representing the institution. Academic freedom allows academic employees to seek and present the truth as they know it on problems and issues, subject to the accepted standards of professional responsibility, without fear of interference from administrators, the District Board of Trustees, governmental authorities, or pressure groups. Although academic employees have the obligation to ensure that their classroom material meets the valid educational objectives of the course as stated in the approved Course Outline of Record, they are entitled to freedom in the classroom in presenting the subjects they teach and shall be free to select and use textbooks and materials that they deem appropriate to meet the stated learning outcomes for the course. Page 1 of 2 REIVSED Academic employees are entitled to full freedom in their use of books, online sources, and internet sites and in the publication of the results of any research that may result from the use of these resources. Academic employees may arrange for classroom lecturers or speakers to make presentations in regularly scheduled classes or groups of classes. The academic employees shall be responsible for the relevance of the lecturer or speaker’s subject matter to the course. Obligations of Academic Employees Academic freedom requires that all academic employees establish and preserve an open learning environment at the college. No special limitations shall be placed upon students in their study, investigation, presentation, and interpretation of facts and ideas concerning human society, the physical and biological world, and other branches of learning, subject to accepted standards of academic responsibility. Students shall have the opportunity to study controversial issues and divergent views and to arrive at their own conclusions. Academic employees have an obligation to protect the student’s right to freedom of inquiry even when the student’s conclusions differ from those of the academic employees. While students may represent without penalty any opinion in or out of class, they may be required to demonstrate knowledge of views contrary to their own in order to fulfill course requirements. Libraries and Learning Resource Centers Books and other library and learning resources materials selected and databases provided should be chosen for values of interest, information, and enlightenment of all the people of the community. In no case should library materials be excluded because of the race, nationality, social, political, or religious views of the authors. Libraries should provide materials and information presenting diverse points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. ADOPTED: __________________ Formerly BP 4120 (Renumbered and revised____________) Page 2 of 2 Current Policy
HARTNELL COLLEGE
4000 SERIES INSTRUCTIONAL AND EDUCATIONAL PROGRAMS
B.
Academic Standards
4130
Prerequisites
Unless exempted by statute of regulations, every course, course section, or class shall be
open to enrollment and participation by any student admitted to the College who meets
the prerequisite requirments for such course, course sections, or class. Enrollment may
be limited in specific courses based on health and safety considerations, facility
limitations, faculty workload, the availability of qualified instructors, funding limitations,
the constraints of regional planning, or legal requirements imposed by statute,
regulations, or contracts.
Students may be required to meet necessary and valid prerequisites. Prerequisites for a
course shall be clearly related to course content and validated as necessary for success in
a course. Prerequisites involving experience requirements may not be established solely
on the basis of “hours of exposure.” Communication or computational skill prerequisites
which apply across the entire curriculum may not be established.
Validation requires the establishment of a validity and fairness portfolio for each course
of interest. This portfolio must include fundamental evidence, the monitoring of
disproportionate impact, and supplemental evidence, establishing that a student who has
not met the prerequisite is highly unlikely to obtain a satisfactory grade in the course.
Students have the right to challenge prerequisites on the grounds specified in
Section 55201 (f), Title 5.
Procedures have been established for prerequisite validation. These procedures are
located in the Office of the Vice President for Instruction. A prerequisite need not be
validated if it was established prior to July 6, 1960, and is part of a sequence of degreeapplicable courses within a given discipline or if it is required to ensure transferability of
subsequent courses to another college or university or if it falls within the other
exceptions of Title 5, Section 55201 (d).
Reference: Education Code, Sections 70902 (b) (2) and (3);
Title 5, Sections 55002, 55201-2, and 58106
Revised and Adopted: 11-3-92, 4-4-95, 4-6-98
REVISED HARTNELL COLLEGE BP 4260 Prerequisites and Co‐requisites Reference: Title 5, Section 55000 et seq. The Superintendent/ President of the College is authorized to establish prerequisites, co‐
requisites and advisories on recommended preparation for courses in the curriculum. All such prerequisites, co‐requisites and advisories shall be established in accordance with the standards set out in Title 5, with specific adherence to the role of faculty as stated in Title V, section 55000, subsection (c) "Content review". Any prerequisites, co‐requisites or advisories shall be necessary and appropriate for achieving the purpose for which they are established. The procedures shall include a way in which a prerequisite or co‐requisite may be challenged by a student on grounds permitted by law. Prerequisites, co‐requisites and advisories shall be identified in District publications available to students. Adopted: _________________ Formerly BP 4130 (Renumbered and revised______________) RECOMMENDED TO DELETE
HARTNELL COLLEGE
4000 SERIES INSTRUCTIONAL AND EDUCATIONAL PROGRAMS
A.
Educational Programs
4020 Food And Wine Service
Business and Professions Code section 25608 provides that:
“Every person who possesses, consumes, sells, gives, or delivers to any
other person, any alcoholic beverage in or on any public schoolhouse or
any of the grounds thereof, is guilty of a midemeanor.”
A narrow exception to the alcohol ban on public school property is found in subdivision
(a) of Section 25608, which allows community colleges to possess and use alcohol in
connection with a course of instruction given at the school.
In accordance with Business and Professions Code Section 25608, the Governing Board
hereby authorizes the Superintendent/President or designee to permit wine to be
acquired, possessed or used in connection with a course of instruction given at Hartnell
College. The Governing Board also hereby authorizes the service of wine
in
conjunction with a food service course maintained as part of the course curriculum. The
food service course may be taught each semester and shall include wine and wine service
as subject matters. The following criteria shall also apply to the service of wine on
campus:
1.
Wine may be acquired, possessed, used, or consumed only in conjunction with a
regularly scheduled food course, such as the international foods course.
2.
There will be no sale of alcoholic beverages.
3.
No person under the age of 21 may consume any alcoholic beverage.
4.
Wine service may be permitted to specifically selected groups during evening
dinner hours in the College Center dining room or other appropriate setting when,
the wine service is related to a course of instruction and is of direct benefit to the
instructional program. Wine service shall generally be limited to small groups so
that students receive appropriate instruction and supervision on the subject of
wines and wine service. Such service shall accompany a served dinner but may
include a brief social period before dinner when expressly authorized by the
Superintendent/President or designee. In every case, the person arranging the
event must arrange for the wine service in advance through the Food Service
Manager. The individual arranging the event shall monitor the use of wine and
oversee the conduct of the group. Reasonable efforts shall be made to limit the
serving of wine to one glass per person per dinner course.
Governing Board Policy 4020 (continued)
Page 2
5.
Wine service may be permitted at large group functions in the main dining room or
other appropriate setting when such service is related to a course of instruction
and is of direct benefit to the course of instruction. Such service shall accompany
a served dinner but may include a brief social period before dinner when
expressly authorized by the Superintendent/President or designee. In every case,
the person arranging the event must arrange for the wine service in advance
through the Food Service Manager. The individual arranging the event shall be
responsible for the use of wine and the conduct of the group. Reasonable efforts
shall be made to limit the serving of wine to one glass per person per dinner
course.
The Superintendent/President shall develop procedures necessary to implement this
policy. These procedures sahll be located in the Office of the Vice President for
Administrative Services. Neither an Alcohol Beverage Commission permit, nor any
other permit relating to alcoholic beverages, is required for the use of wine occurring
pursuant to the requirements of this policy.
Reference: Business and Professions Code Section 25608
Adopted: 10-1-85
Revised and Adopted: 7-1-96; Revised and Adopted: 7/6/00; Revised and Adopted ; 4-01-03; 105-04; 1-24-05
AGENDA ITEM FOR BOARD MEETING OF: October 4, 2011
Title
Number
VI. C.
GANN Limit Resolution 11:10, Establishing
Appropriations Limit for 2011-2012
Area
Status
Office of Support Operations
Action (Roll-call)
Recommendation
It is recommended that the Board of Trustees adopts Resolution 11:10, Establishing the
Appropriations Limit for 2011-2012.
Summary
On November 6, 1979, the voters of California adopted a constitutional amendment that
requires appropriations limits be established each year. The Gann Limit is a limitation imposed
by the State on the amount of revenue the District may receive and expend. The amount
changes from year-to-year based upon a consumer price index and an enrollment change factor.
The prior year’s limit is adjusted by the two factors to arrive at the current year’s limitation.
The appropriations that are subject to this limit are generally tax revenues such as the State
apportionment, local property taxes, and the interest earned on those monies. The aggregate of
these funds from taxes and interest thereon must not exceed the new limit that was calculated
by applying the consumer price index and enrollment factor.
The limit calculated for 2011-2012 fiscal year is $53,989,217. The appropriations for Hartnell
Community College District, which are subject to the limit, are $30,237,005.
Budget Implication
None
HARTNELL COMMUNITY COLLEGE DISTRICT
RESOLUTION 11:10
WHEREAS, on November 6, 1979, the people of California passed Proposition 4, a
constitutional amendment requiring appropriation limits for State and local government units;
and
WHEREAS, Senate Bill 1352, Chapter 1205 of 1980, implements Proposition 4, and requires
the Board of Trustees to establish by resolution an appropriations limit each fiscal year
beginning with 1981-1982; and
WHEREAS, the Board of Trustees has directed that the appropriations for the fiscal year
2011-2012 be developed in accordance with the provisions of Senate Bill 1352; and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby establishes a
fiscal year 2011-2012 appropriations limit of $53,989,217.
PASSED AND ADOPTED this 4th day of October 2011, by the following vote:
AYES:
NOES:
ABSENT:
President, Board of Trustees
ATTEST:
Secretary, Board of Trustees
AGENDA ITEM FOR BOARD MEETING OF:
October 4, 2011
Title
Resolution No. 11:12, Designation of New
Representatives to Various Community
College Joint Powers Authorities (JPAs)
Number
Area
Office of Support Operations
Prepared by: Terri Pyer
Status
Action (Roll-call)
VI. D.
Recommendation
That the Board of Trustees adopts Resolution 11:12, Designation of New Representatives to
Various Community College Joint Power Authorities (JPAs).
Summary
Since 1996, Hartnell Community College District has been a member of several Joint Powers
Authorities (JPAs) with other California community colleges. These pooled programs provide
the District with important financial and legal benefits, significant cost savings, and increased
revenue. In order to participate in these JPAs, a member district must provide ongoing
leadership in the decision-making process for the pooled programs.
JPA
REPRESENTATIVE
PRIMARY
Bay Area Community College
Districts
Terri Pyer
Associate VP, Human Resources
ALTERNATE
Phoebe Helm
Superintendent/President
Protected Insurance Program for
Schools
Terri Pyer
Associate VP, Human Resources
Phoebe Helm
Superintendent/President
Monterey County Delinquent Tax
Finance Authority
Phoebe Helm
Superintendent/President
Sharon Alheit
Grants Manager
Monterey County Schools Insurance
Group
Terri Pyer
Associate VP, Human Resources
Phoebe Helm
Superintendent/President
South Bay Regional Public Safety
Training Consortium
Phoebe Helm
Superintendent/President
Esteban Soriano
VP, Support Operations (Interim)
Budget Implications
When travel is not covered by the Joint Powers Authorities, minimal travel costs are budgeted
in the Unrestricted General Fund.
HARTNELL COMMUNITY COLLEGE DISTRICT
Resolution No 11:12
Designation of New Representatives to Various Community College Joint Powers Authorities (JPAs)
This Resolution of the Hartnell Community College District authorizes the following designations:
REPRESENTATIVE
JPA
PRIMARY
Bay Area Community College
Districts
Terri Pyer
Associate VP, Human Resources
ALTERNATE
Phoebe Helm
Superintendent/President
Protected Insurance Program for
Schools
Terri Pyer
Associate VP, Human Resources
Phoebe Helm
Superintendent/President
Monterey County Delinquent Tax
Finance Authority
Phoebe Helm
Superintendent/President
Sharon Alheit
Grants Manager
Monterey County Schools Insurance
Group
Terri Pyer
Associate VP, Human Resources
Phoebe Helm
Superintendent/President
South Bay Regional Public Safety
Training Consortium
Phoebe Helm
Superintendent/President
Esteban Soriano
VP, Support Operations (Interim)
WHEREAS, Title 1, Division 7, Chapter 5, Article 1 (6500 et seq.) of the Government Code of the State of
California authorized joint exercise by two or more public agencies of any power common to them; and
WHEREAS, California law authorized college districts and JPAs to establish self-funded programs; and
WHEREAS, districts in California determined there was a need and formed self-funded systems for
Workers’ Compensation and other insurance and revenue programs by combining their respective efforts to
establish, operate and maintain JPAs;
NOW, THEREFORE, BE IT RESOLVED that the Board of Trustees shall designate new representatives
to various Community College Joint Powers Authorities (JPAs).
Adopted on this 19th day of January, 2010 by vote of:
AYES:
NOES:
ABSENT:
APPROVED:
ATTEST:
___________________________________
President of the Governing Board
Secretary of the Governing Board
INFORMATION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 4, 2011
Number
Report on Construction Projects
VII. A.
Area
Status
Office of Facilities
Prepared by Joseph Reyes, Director
Information
Recommendation
It is recommended that the Board of Trustees receives an updated report on construction
projects.
Summary
Each month, the Board of Trustees receives an oral and written report on current design,
planning, and construction projects. Completed projects are removed from the report and
current activities are updated monthly. The construction consultant and district manager
are available at the meeting to answer questions.
HARTNELL COLLEGE
Construction Update
Prepared by Joseph Reyes, Director, Maintenance
CURRENT PROJECTS
1.
2.
3.
4.
Campus Infrastructure #2 (830201) – 2011 – Add water and gas isolator valves to enable each building to
be turned on/off independent of the other buildings as needed to avoid closing the whole campus when
only one area is affected. Additionally, old data lines will be terminated and new lines connected to all of
the buildings.
May 2010
Board awarded the contract to C-3 Engineering of Monterey for design bid
specifications.
April 2011
Design and bid specification are being developed by C-3 Engineering.
October 11, 2011
Project Bid Date
Keyless Entry and CCTV System (843007) – 2010 – Keyless entry with video surveillance will improve
safety for students, staff, and property and will eliminate the problem resulting from lost and stolen keys.
April 2010
Board awarded the contract to Aurum Consulting Engineers to design a keyless
entry and CCTV system for the main campus and King City Center.
March 20, 2011
Keyless portion of the design is complete, CCTV portion currently underway.
CAB Chiller and Boiler Replacement (811200) –2010 – As part of an energy efficient project on campus
the 30 year-old chiller and boiler on the roof of the CAB will be replaced. As part of that project and
energy efficient cool roof will be installed, also.
April 2010
Board awarded contract to Axiom Engineers to design an energy efficient chiller
and boiler.
December 2010
Design, bid specifications, securing DSA approval.
May 10, 2011
Received DSA approval.
May 24, 2011
Project bid date, Chiller/Boiler.
June 8, 2011
Board approve to contract the project to Lyles Mechanical of Fresno, CA
May 26, 2011
Project bid date, Roof.
June 8, 2011
Board approved to contract the project to Progressive Roofing of Manteca, CA
Technical Training Building (813028) – 2010 – Hartnell issued a request for qualifications (RFQ) for
architectural services related to the design of the Technical Training Building on the Alisal Campus. A
total of eight firms submitted an RFQ. A group of faculty and staff (the users of the building) met and
shortlisted a total of 5 firms for interviews. The users then interviewed the firms and they selected NTD
based on previous similar project experience and cost.
May 2010
Approved NTD architect firm of Salinas.
Page 1 of 3
5.
PE Field House (865003) – 2011 - Locker rooms, restrooms, a classroom, a training room, and
concessions area. Matching funds raised by the Hartnell College Foundation.
April 2011
6.
Board awarded contract to Belli Architectural Group Firm of Salinas
Alisal Campus Bus Turnaround (843011)
Sept 22, 2011
Project bid date
Page 2 of 3
OCCUPIED PROJECTS IN FINAL STAGES OF COMPLETION
Alisal Campus Center for Applied Technology
Pool Renovation
Student Center
Alisal Campus Landscape Project
CALL Building
PE Renovation Project
City Sidewalk Phase II
Alisal Campus Sign
COMPLETED PROJECTS*
Date Closed Out
October 2004
November 2005
June 2006
December 2008
February 2009
September 2010
January 2011
June 2010
September 2010
August 2011
Project Name
Campus Infrastructure Phase I
Parking Structure
Learning Resource Center (LRC)
CAB Refresh #1
CAB Refresh #2
CAB Refresh #3
CAB Refresh #4
NE Landscape Project
Lighting phase II
City Sidewalk Replacement
*Completed means that all of the claims and paperwork has been submitted and no further action/claims on this
project will be forthcoming from the District.
FUTURE PROJECTS
CAB Building First Floor
Additional Parking at Alisal
Science Building
Page 3 of 3
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 4, 2011
Number
VII. B.
Board Policies – First Reading
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe K. Helm
Information
Recommendation
The administration recommends acceptance and discussion of the ten (10) Board Policies
(below) as first reading.
Background
The Board of Trustees approved a service contract with the Community College League of
California (CCLC) to provide historical policy updates and best practices as well as annual
updates and revisions as required by law, regulation or the Accrediting Commission. Their
format has been adopted by the California Community Colleges and their service provides
consistency and supports compliance.
On August 23, 2011, the Board engaged in a Trustee Workshop that focused on the role of
the Board in Accreditation. A chart provided CCLC policies in comparison to Hartnell
Board Policies. Gaps were identified as were the fifteen (15) policies specifically related to
the role of the Board and required by Accreditation. The Board agreed to prioritize the
development of these policies and to engage in a retreat with a representative of the
Association for Community College Trustees (ACCT) to learn about best practices with
regard to these policies. That retreat was conducted on September 14, 2011 by Dr. Pamila
Fisher and packets containing the workshop materials have been provided to the three
members who were absent.
Summary
The ten policies below are presented for first reading and discussion. They are provided on
the college’s website and provided to the public as part of the Board Agenda. Action is
expected at the November 1, 2011 meeting. Comments and/or recommended revisions
should be submitted to the Board Secretary. Administrative Procedures for these policies
are under revision and/or development.
1. BP 1100 – Meeting Attendance – Revise BP 2725
2. BP 1105 – Mileage Allowance – Delete and Replace with BP 2735
3. BP 1106 – Life Insurance Benefits for Members of the Governing Board – Delete
4. BP 1110 – Health Benefits for Members of the Governing Board - Delete
5. BP 1440 – Board Education – Delete and Replace with BP 2740
6. BP 2745 – Board Self-Evaluation – New
7. BP 3200 – Accreditation – New
8. BP 2200 – Board Duties and Responsibilities – New
9. BP 2431 – CEO Selection – New
10. BP 2435 – Evaluation of CEO - New
Summary of Actions
1. BP 1100 Meeting Attendance – Revised to BP 2725, Board Member Compensation
History: Education Code 72425 provides minor compensation for members presumable to
defray the costs of attending meetings since the monthly stipend is prorated across all meetings
of that month.
Summary: Renumber (1100 to 2725) to be consistent with Community College League of
California (CCLC) numbering system for California community colleges. Deleted statements
(strikethroughs) are no longer needed or applicable. Administrative Procedures (AP 2725) are
under revision.
Recommendation: The administration recommends accepting the revisions and notes that the
language in the Education Code is permissive with regard to participation as is this Board
Policy. Individual members can choose whether or not to participate based on their personal
circumstances or preference.
2. BP 1105 Mileage Allowance – Delete and Replace with BP 2725, Board Member Travel
History: Education Code section 72423 requires payment of travel expenses of any
representatives of the Board when performing services directed by the Board.
Summary: The new policy is consistent with Education Code section 72423. Administrative
Procedures sets forth the process for requesting and approving board travel and restricts the
reimbursement to the least expensive mode of travel.
Recommendation: The administration recommends deletion of BP 1105, Mileage Allowance
because it fails to address the requirement of Education Code section 72423 on board travel.
Also, compensation for mileage to and from board meetings appears to duplicate payment for
expenses implied under Education Code section 72024, Compensation of Board Members.
3. BP 1106 Life Insurance Benefits for the Members of the Governing Board – Delete
History: This appears to have been a benefit provided by the health insurance carrier and the
Trustees are no longer under that coverage.
Summary: Life insurance is not mentioned in Government Code sections 53201 and 53205 et
al. Thus, providing this benefit for members of the board is questionable.
Recommendation: The administration recommends deletion.
4. BP 1110 Health Benefits for Members of the Governing Board – Delete
History: Government Code sections 53201 and 53205 et al allows, but does not require
colleges to provide health benefits to members of the governing board. Costs have increased
significantly and few carriers permit individual choices by trustees but treat them as a group.
Page 1 of 3
This lack of choice creates a disparity amongst the trustees and creates hardship for these
members who already have insurance and/or Social Security insurance.
Summary: Deletion of this benefit is estimated to save the college $103,796 annually in
general funds based on the 2011 rate of $14,828 per year x 7 members.
Recommendation: The administration recommends deletion.
5. BP 1440 New Member Orientation – Delete and Replace with BP 2740, Board Education
Summary: Board Education and Development begins with new member orientation and is
continued throughout ones service on the Board. The proposed policy includes both and is
consistent with the Accrediting Commission Standards. The implementation of this policy is
provided for in Administrative Procedure 2740.
Recommendation: The administration recommends deletion of BP 1140, New Member
Orientation and replace with BP 2740, Board Education.
6. BP 2745 Board Self Evaluation – New
Summary: The Accrediting Commission Standards (V.B.1. et al) require boards to engage in
self-evaluation for the purpose of continuous improvement. Annual self-evaluation are
considered a best practice throughout the literature regarding effective boards.
Recommendation: The administration recommends acceptance and discussion as a first
reading.
7. BP 3200 Accreditation – New
Summary: The Accrediting Commission requires colleges to meet twenty-two (22) Eligibility
Requirements (ER) and four standards. This policy meets both ER 20 and Standard IV. B.1.i.
Recommendation: The administration recommends acceptance and discussion as a first
reading.
8. BP 2200 Board Duties and Responsibilities – New
Summary: This policy meets the requirements of Accrediting Commission Standard IV.B.1.d.
and is consistent with BP 1055, Ethical Conduct of the Governing Board and Education Code
section 70902.
Recommendation: The administration recommends acceptance and discussion as a first
reading.
Page 2 of 3
9. BP 2431 Selecting CEO – New
Summary: This policy meets the requirements of Accrediting Commission Standard IV.B.1.
and IV.B.1.j. and Title 5, sections 53000 et. seq.
Recommendation: The administration recommends acceptance and discussion as a first
reading.
10. BP 2435 Evaluating CEO – New
Summary: This policy meets the requirements of Accrediting Commission Standards IV.B.1.
Recommendation: The administration recommends acceptance and discussion as a first
reading.
Page 3 of 3
BP 1110 (REVISED AND ASSIGNED NEW#) HARTNELL COLLEGE BP 2725 Board Member Compensation Reference: Education Code 72024 A member of the Governing Board may receive direct remuneration for attending meetings of the Board in accordance with Education Code, section 72024. and Governing Board Policy 1015, Time and Place of Meetings of the Governing Board. Education Code, section 72024, states that in any community college district in which the FTES for the prior college year was 10,000 or less, but more than 1,000, each member who actually attends all meetings held by the board may receive, as compensation for his or her services, a sum not to exceed two hundred forty dollars ($240) in any month. If a member is not able to attend all meetings in a particular month, the member may receive as compensation for services, an amount not greater than a pro‐rata share of the meetings actually held. Members absent from meetings may, nonetheless, be compensated for attendance as authorized by Section 72024 when the member is, at the time of the meeting, performing district services or is ill or on jury duty or suffering a hardship deemed acceptable to the Board. To warrant the payment of compensation under these conditions, a resolution shall be adopted finding one or more of the above conditions to exist, and such resolution shall be included in board minutes Compensation for absences due to performance of district services, jury duty, illness or hardship shall be limited to two occasions in any one calendar year. A “meeting”, as contemplated by this policy, occurs when a majority of the Board members meet at the same time and place to hear, discuss, or deliberate upon any item within the jurisdiction of the Board. AP 2725 – Administrative Procedures for Requesting Compensation for and/or specified Attendance Waivers are under revision. Adopted: Revised 10‐1‐85; 7‐2‐91, 1‐5‐99, 2‐2‐99, 3‐6‐01, 03‐11(Ed Code only) Formerly: BP 1110 BP 1105 (DELETE AND REPLACE)
HARTNELL COLLEGE
1000 SERIES GOVERNING BOARD POLICIES
B.
Compensation of Board Members
1105
Mileage Allowance
Members of the Governing Board may be reimbursed for required travel to attend annual,
regular and special meetings of the Governing Board. They may also be reimbursed for
attendance at other meetings specified in the procedures for implementation of this
policy.
They shall be paid at the Internal Revenue Service adopted mileage rate.
The Superintendent/President has established procedures for the implementation of this
policy. The procedures are located in the Office of the Superintendent/President.
(Formerly Governing Board Policy 1120; adopted 10-20-81)
Adopted: Revised and renumbered 10-1-85;
Revised and adopted: 4-4-95; 5-4-98
BP 2735 (NEW AND REPLACES BP 1105) HARTNELL COLLEGE BP 2735 Board Member Travel Reference: Education Code Section 72423 Members of the Board shall have travel expenses paid whenever they travel as representatives of and perform services directed by the Board. The Board recognizes the need for its professional growth and development to ensure continuous improvement and effective as a Board. Board member attendance at conferences, meetings, and other activities relating to the affairs of the District shall be authorized by a majority of the Governing Board prior to the member's travel. Whenever such attendance is authorized, the Board member attending the event shall make a report to the Governing Board at the first Governing Board meeting following his or her attendance at the authorized event. Reimbursement for conference/travel expenses require receipts and shall be as follows: Travel Within and Outside the United States: Lodging: Actual and necessary Meals: Receipts for reimbursement of meals are required. Mileage: This rate shall be adjusted in accordance with the Internal Revenue Service (IRS) approved reimbursement rate. Other Expenses: Actual and necessary All travel outside the United State must be approved in advance by the Governing Board. Administrative Procedure 2735 – under revision Adopted:____________________________ (Formerly BP 1105) BP 1106 (DELETE)
HARTNELL COLLEGE
1000 SERIES GOVERNING BOARD POLICIES
B.
Compensation for Board Members
1106
Life Insurance Benefits for Members of the Governing Board
Members of the Governing Board may receive life insurance benefits as provided for
College management employees.
Reference: Government Code 53201; 73 Ops. Cal. Atty. Gen. 296 (1990)
Adopted: 11-3-92
Revised and Adopted: 4-4-95; 4-6-98
BP 1110 (DELETE)
1000 SERIES GOVERNING BOARD POLICIES
B.
Compensation for Board Members
1110
Health Benefits for Members of the Governing Board
Active Board Members
Pursuant to the Government Code, current members of the Governing Board, except the student
trustee, may participate in the District’s medical, dental, and vision insurance programs under the
same rules that apply to District employees. Such participation shall be at the individual election
of the Governing Board member and paid for by the District to the same extent as is paid for
employees.
Former Board Members
(a) Assuming office prior to January 1, 1995:
The District shall provide for the continuation of group medical, vision, and dental benefit
insurance for former Board members who elect to receive them who served in office after
January 1, 1981, and whose total service at the time of termination is at least twelve (12) years.
The benefits for these former Board members shall be the same as those provided to eligible
retired management employees, provided that the Board member, dependent or dependents, and
spouse meet the following conditions:
1. Former Board members must agree to pay the full costs of health and welfare benefits.
2. All premiums, dues, or other charges are to be paid monthly in a timely fashion by the
former Board member, spouse, or responsible party in the case of a dependent child. The
District will not be responsible for covering late payments or for the lapse of any
coverage due to any late payments.
3. The former Board member, or if applicable his or her spouse or the responsible party in
the case of a dependent child, shall be responsible for advising the District of his or her
election to participate in the benefits provided herein in a timely manner, within 30 days
of leaving office, so that coverage will be available under the terms of the applicable
plan. If coverage is not available for any reason, the District obligation to allow
continuation coverage beyond that required by COBRA shall automatically terminate.
4. After COBRA rights have expired, coverage shall continue to be available to surviving
spouses of deceased former board members, at their expense, until remarriage. On
remarriage of the parental spouse, dependent children shall have only those rights to
continuation coverage granted by COBRA.
5. It is the intent of the Governing Board that all former Board members be treated the same
under this policy irrespective of their length of service at the time of termination of
service on the Board. This means that all former Board members, their spouses and
qualified beneficiaries are responsible for paying for their own premiums, dues, and other
charges.
BP 1110 (DELETE)
(b) Assuming office on or after January 1, 1995:
Former Board members who assumed office after January 1, 1995 shall not be entitled to
participate in the health benefits plans of the District upon leaving office, except as allowed by
COBRA.
Reference
Government Code sections 53201, 53205, 53205.1; 26 U.S.C.A. 4980B (COBRA).
Formerly Governing Board Policy 1130, originally adopted 10-20-81; Governing Board
Policy 1131, originally adopted 10-20-81, revised 12-6-83; Governing Board Policy 1110,
adopted 12-3-85, revised and renumbered 4-1-86)
Revised and Adopted: 7-2-91, 11-3-92, 4-4-95, 4-6-98; 9-13-2011
BP 1440 (DELETE AND REPLACE)
HARTNELL COLLEGE
1000 SERIES GOVERNING BOARD POLICIES
E.
Organization and Procedures of the Governing Board
1440
Orientation Session for New Board Members
The Governing Board shall develop an orientation plan for new Governing Board
Members. The Superintendent/President has established, in consultation with the Board,
procedures for the orientation. These procedures are located in the Office of the
Superintendent/President.
Adopted: 11-3-92
Revised and Adopted: 7-1-96
BP 240 (NEW AND REPLACES BP 1440) HARTNELL COLLEGE BP 2740 Board Education Reference: Accreditation Standard IV.B.1.f. The Board is committed to its ongoing development and continuous improvement as a Board and to a trustee education program that includes new trustee orientation. The Board recognizes the necessity for members to engage in educational and development opportunities as well as assessment and reflection. To this end, the Board will engage in an annual retreat to consider accomplishments and challenges and goal setting, hold study sessions, provide access to reading materials and support conference attendance and other activities that foster trustee education and development. These activities are set forth in AP 2740 and will be funded as the budget allows. Adopted:________________________________ (Formerly BP 1440) NEW BP 2745 HARTNELL COLLEGE Board Self Evaluation Reference: Accreditation Standard IV.B.1. and g The Board is committed to assessing its own performance as a Board and in order to identify its strengths and areas in which it may need to improve it functioning and will do so at least annually. AP 2745 under development Adopted:___________________________ NEW HARTNELL COLLEGE BP 3200 Accreditation Reference: Accreditation Eligibility Requirement 20, Standard IV.B.1.i The Board of Trustees is committed to the delivery of high quality educational programs and services that prepare students to transfer, career pathways, and to lead quality lives and contribute to society. Therefore, the Board supports the continuous improvement process embraced by the Accrediting Commission and expects the CEO to: 1) ensure the District complies with the accreditation process and standards of the Accrediting Commission of Community and Junior Colleges and of other District programs that seek special accreditation 2) keep the Board informed of approved accrediting organizations and the status of accreditations. 3) ensure the Board is involved in any accreditation process in which Board participation is required. 4) provide the Board with a summary of any accreditation report and any actions taken or to be taken in response to recommendations in an accreditation report. AP 3200 under development Adopted: ______________________________________ NEW HARTNELL COLLEGE BP 2200 Board Duties and Responsibilities Reference: Accreditation Standard IVB.1.d The Board of Trustees governs on behalf of the citizens of the Hartnell Community College District in accordance with the authority granted and duties defined in Education Code Section 70902 and consistent with Board Policy 2710, 2715, and 2716 and applicable laws and regulations. The Board is committed to fulfilling its responsibilities to: Acts as a unit Represent the public interest Establish policies that define the institutional mission and set prudent, ethical and legal standards for college operations Hire and evaluate the CEO Delegate power and authority to the chief executive to effectively lead the district Assure fiscal health and stability Monitor institutional performance and educational quality Advocate and protect the district Adopted:____________________________________________ NEW HARTNELL COLLEGE BP 2431 CEO Selection Reference: Accreditation Standard IV.B.1, IV.B.1.j., Title 5, Sections 53000 et seq. The selection of the Superintendent/President (CEO) is one of the most important duties of the Board of Trustees. Because the Board is committed to a fair and open process to secure a highly talented and qualified leader for the college, the selection shall be the result of a national search process conducted by a qualified firm that serves only organizations and does not accept individuals as clients. The search firm shall provide evidence of its (a) national reputation and history of successful searches for community colleges; (b) ability to produce a national and diverse pool of qualified candidates; and, (c) collaboration and training for college constituents. A Search Advisory Committee, representative of college constituencies, shall make recommendations to the Board of Trustees. The Board of Trustees shall make the final decision following confidential interviews and discussions. The process for selecting the search firm and the makeup of the screening committee shall be set forth in the Administrative Procedures – AP 2431 Adopted: __________________ NEW BP 2435 HARTNELL COLLEGE Evaluation of CEO Reference: Accreditation Standard IV.B.1 The Board of Trustees will conduct a formal evaluation of the CEO. The evaluation shall be completed annually and comply with any requirements set forth in the CEO’s contract as well as this policy. A thorough and formal evaluation of the CEO provides an opportunity for the Board to take stock of the contributions being made by the CEO to the well being of the College and the District. It helps both parties establish a learning agenda around emerging issues and needs, and strengthen the Board/CEO relationship. A mutually agreed upon process creates a proactive forum where the leadership needs of the college and district, and the leadership role for the Board and CEO can be considered. Having a clear sense of direction, acknowledging good performance, and suggesting areas in which performance may be improved shall be the primary goals of the evaluation for the ultimate benefit of the district, the college and the students. AP 2435 under development Adopted:___________________________ AGENDA ITEM FOR BOARD MEETING OF:
Title
October 4, 2011
Number
Letter from Salinas Union High School
District Superintendent
VII. C.
Area
Status
Office of Superintendent/President
Information
Recommendation
It is recommended that the Board of Trustees receives a letter from the Salinas Union
High School District Superintendent.
Summary
Attached is a copy of a letter from Superintendent James Earhart regarding the multitude
of projects and partnerships between Hartnell College and area schools. Since 2006,
approximately $14 million have flowed through these partnerships to support the schools.
Randy Bangs and Molly Lewis, along with numerous staff service significant praise for
their leadership in building strong pathways to college and career.
The joint meeting of the two Boards was inspirational.
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 4, 2011
Number
Student Activity Fee Funds
VII. D.
Area
Status
Office of Superintendent/President
Information
Recommendation
It is recommended that the Board of Trustees receives the legal advisory regarding the use
of the Student Activity Fee funds.
Summary
Attached is a letter from college counsel explaining why the Student Senate cannot
allocate campaign funds to candidates they may choose to endorse.
The letter is included as an information item in the Board’s agenda to inform candidates,
as well as the public, of the legal advisory. As a public record this letter can help future
student senators have a better understanding of the purpose of ASHC funds.
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 4, 2011
Number
Incumbent Trustee Areas
VII. E
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe K. Helm
Information
Recommendation
The administration recommends that the Board of Trustees provide clarity to the Redistricting
Advisory Committee with respect to the Guiding Principles adopted May 3, 2011.
Summary
On May 3, 2011 the Board of Trustees adopted guiding principles for the Redistricting
Advisory Committee (see attached). The Demographic specialist, Shelley Lapkoff and the
Coordinator, Judith Sulsona, have indicated that additional guidance may be needed to make
the Board’s earlier guidance with regard to “respect incumbents” more clear. In addition,
the Board clearly expects the ultimate result of all of the plans recommended by the
Redistricting Advisory Committee to comply with the voter rights act. This request is to
explore options to determine if both values can be met.
HARTNELL COLLEGE
Redistricting Advisory Committee
Principles of Redistricting
The following Principles of Redistricting are designed to guide the committee in making
recommendations to the Board of Trustees regarding the redistricting of the Trustee Areas for
Hartnell College. The principles are established to divide the population evenly into seven
districts to give the most consistent representation to each individual, based on the 2010
Census. Each principle is provided for in law and regulations governing redistricting. They
are:
1. Geographic Compactness
2. Contiguity
3. Respect for political subdivisions
4. Respect for communities of interest*
5. Respect for incumbents
6. Other race-neutral redistricting principles (Subordination of traditional district
principals to racial classification for “safe racial districts” is unconstitutional).
Definitions:
*Community of Interest: A contiguous population which shares common social and
economic interests that should be included within a single district for purposes of its
effective and fair representation. Examples of such shared interests are those common to an
urban area, an industrial area, or an agricultural area, and those common to areas in which
the people share similar living standards, use the same transportation facilities, have similar
work opportunities, or have access to the same media of communication relevant to the
election process."
Partisan Gerrymandering: Partisan (or political) gerrymandering is the drawing of electoral
district lines in a manner that discriminates against a political party.
Additionally:
1. The Redistricting Committee shall consist of two registered voters per trustee area.
2. The Trustee of each area will select two representatives from his/her area that agree to
broadly represent the geographic area in a nonpartisan manner. Each Organization will
determine who serves as their representative and provide the name and contact
information to the College.
3. The administration will ensure that:
a. The public is informed; nominations and letters of interest with supporting
qualifications are solicited through press releases, web site notifications and other
public announcements.
b. Meeting dates are established and committee meetings are facilitated, recorded and
reported as appropriate.
c. A process is implemented to receive and respond to public inquiries in an efficient
manner.
d. The Board of Trustees and the public are informed of the progress of the committee.
e. The recommendation(s) of the committee are presented to the Board of Trustees in a
timely manner to meet the March 2012 deadline.
*NOTE: The Board adopted these guidelines at their regular meeting of May 3, 2011 as
revised and subsequent to this adoption; the college learned that two representatives do
not need to be registered voters, but rather residents of the trustee area.
Revised at meeting of May 3, 2011
ADJOURNMENT