HARTNELL COMMUNITY COLLEGE DISTRICT
REGULAR MEETING OF THE BOARD OF TRUSTEES
AGENDA
May 4, 2010
TIME/PLACE:
411 Central Avenue, Salinas
Board Room (CAB-112)
5:00 p.m. – PUBLIC SESSION – Board Room (CAB-112)
5:05 p.m. – CLOSED SESSION
5:30 p.m. – RECONVENE PUBLIC SESSION - Board Room (CAB-112)
BOARD WORKSHOP ON BUDGET
Board of Trustees
Patricia Donohue, President
Kevin Healy, Vice President
Candi DePauw, Bill Freeman, Elia Gonzalez-Castro
Ray Montemayor, Erica Padilla-Chavez
Shaundra Taylor, Student Trustee
Dr. Phoebe Helm, Superintendent/President, Secretary to the Board
The Board of Trustees welcomes you to its meetings, scheduled on the first Tuesday of each month,
unless otherwise noted.
The agenda and accompanying documents are on the college’s website at www.hartnell.edu/board.
Contracts requiring approval of the Board on this agenda are available to view in the President’s Office.
Typically, the agenda consists of the following:
A. CONSENT AGENDA: These matters include routine administrative and financial actions and
normally approved by a single majority vote.
B. REGULAR AGENDA: Action Items: These items include significant administrative and financial
actions classified by departmental areas and approved by majority vote for each item.
Information Items: These items include presentations to the Board and items for discussion prior to
Board action, normally taken at the next meeting.
C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957
and/or 54957.6, the Board of Trustees may meet in Closed Session to consider legal, personnel, labor,
and/or contract matters.
INDIVIDUALS DESIRING TO ADDRESS THE BOARD: Any member of the audience desiring to
address the Board should complete and submit to the Superintendent prior to the meeting, if possible, a
Speaker Request Form, available at the door. When the item PUBLIC COMMENTS is taken, the Board
President will recognize those who have filled out a Speaker Request Form in the order in which they are
received. The Board President may limit the time of presentation to three minutes per speaker, and a
maximum of fifteen minutes. Following public comment, the Board President will limit discussion to the
Board only.
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all
students shall have equal access to a quality education and the opportunity to pursue and achieve their
goals. We are responsive to the learning needs of our community and dedicated to a diverse educational
and cultural campus environment that prepares our students for productive participation in a changing
world.
HCCD –REGULAR MEETING – MAY 4, 2010
Page 1 of 5
I.
OPEN SESSION, CALL TO ORDER - 5:00 p.m.
A. ROLL CALL
B. ADOPT AGENDA
Action
C. DISCLOSURE OF ITEMS DISCUSSED IN CLOSED SESSION, AS FOLLOWS:
Items discussed in Closed Session will include, legal, personnel, labor, and/or contract matters
authorized for Closed Session per Government Code Sections, 3549.1, 54956.9, 54957, and/or
54957.6.
1. Faculty Association – Update on Negotiations
2. Notice of Intent to Layoff: One L-39 classified employee
D. PUBLIC COMMENT PERIOD REGARDING CLOSED SESSION ITEMS
Fifteen minutes set aside for public comment on closed session items.
Maximum three minutes each.
II.
MOVE TO CLOSED SESSION
The Board of Trustees of Hartnell Community College District will meet in Closed Session to
consider legal, personnel, labor, and/or contract matters authorized for Closed Session per
Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6.
III.
RECONVENE TO PUBLIC SESSION
Pledge of Allegiance
A. BOARD WORKSHOP ON BUDGET – Kent Stephens, Vice President, Support Operations
B. REPORT OUT FROM CLOSED SESSION
C. PUBLIC COMMENTS ON PUBLIC SESSION ITEMS AND ITEMS NOT ON THE
AGENDA
Twenty minutes (three-minute maximum per person) set aside to receive public comments on
public session agenda items or items not on the public session agenda, but within the jurisdiction
of the Board.
1. Receive public comments on items on the public session agenda
2. Receive public comments on items not on the public session agenda
IV. PRESENTATIONS
A. BOND OVERSIGHT COMMITTEE UPDATE – Damon Felice
(See Information Item VIII. A)
B. STUDENT SERVICES CATEGORICAL PROGRAM ACHIEVEMENTS
Dr. Greg Peterson, Vice President, Student Affairs
V.
CONSENT ACTION ITEMS
A. MINUTES
Adopt minutes of Regular Meeting of April 6, 2010.
HCCD –REGULAR MEETING – MAY 4, 2010
Page 2 of 5
B. RATIFY DISBURSEMENTS
Ratify the disbursements from any or all of the following funds: general; debt service; bookstore;
child development; capital outlay projects; scheduled maintenance; property acquisition; bond
projects; cafeteria; self-insurance; retirees health benefits; associated student body; scholarship,
loan, and trust; and intercollegiate athletics.
C. RATIFY CURRICULUM COMMITTEE RECOMMENDATIONS
Ratify the recommendations from the Curriculum Committee.
D. APPROVE FINAL READING OF NEW BOARD POLICY
Approve final reading of Board Policy 2346, Safety and Security Video Monitoring.
E. APPROVE AMENDMENT TO CONTRACT WITH SAINT LOUISE REGIONAL
HOSPITAL
Approve the amendment to the contract between Hartnell Community College District and Saint
Louise Regional Hospital for clinical experience and for use of clinical facilities. The
amendments clarified the termination clause, corporate compliance, and confidentiality.
F. APPROVE AMENDMENT TO CHILD DEVELOPMENT TRAINING CONSORTIUM
INSTRUCTIONAL AGREEMENT
Approve the amendment to the 2009-2010 Child Development Training Consortium Instructional
Agreement. The amendment increases the amount received by $1,250 for a total of $11,250. The
purpose of the agreement addresses the critical shortage of qualified childcare workers in
California by providing student scholarships to cover enrollment fees.
G. APPROVE AND AUTHORIZE THE ADMINISTRATION TO ENTER INTO A
PROFESSIONAL SERVICES CONTRACT WITH C3 ENGINEERING
Approve and authorize the administration to enter into a professional services contract with C3
Engineering for the design of the City sidewalk, bus turnout, and campus infrastructure project.
The cost for this service is $8,225 and paid with Measure H bond funds.
H. APPROVE AND AUTHORIZE THE ADMINISTRATION TO ENTER INTO A
PROFESSIONAL SERVICES CONTRACT WITH NTD FOR ARCHITECTURAL
SERVICES
Approve and authorize the administration to enter into a professional services contract with NTD
for the design of the Technical Training Building on the Alisal Campus. The cost for this service
is not to exceed 7% of construction, $375,000 and paid with Measure H bond funds.
I. APPROVE AND AUTHORIZE THE ADMINISTRATION TO ENTER INTO A
CONTRACT WITH OSKAR ENVIRONMENTAL, INC. FOR FILTRATION SYSTEM
AND WELDING AND GRINDING BOOTHS
Approve and authorize the administration to enter into a contract with Oskar Environmental, Inc.
for the filtration system, and welding and grinding booths for the welding program at the Alisal
Campus that will support agriculture, auto and diesel mechanics and construction. The budgeted
amount is $385,953 paid with Measure H Bond Funds (50%) and State Group 2 funds (50%).
HCCD –REGULAR MEETING – MAY 4, 2010
Page 3 of 5
J. AUTHORIZE THE ADMINISTRATION TO ENTER INTO AN AGREEMENT TO
ACCEPT FUNDS FROM THE UNIVERSITY CORPORATION, CALIFORNIA STATE
UNIVERSITY, MONTEREY BAY AS SUB RECIPIENT
Authorize the administration to enter into an agreement to accept funds from the University
Corporation (Foundation), California State University, Monterey Bay (CSUMB) as a sub
recipient of a grant from the Lumina Foundation. The sub-award amount is $98,418 over the
next two years, May 5, 2010 through September 30, 2012. The purpose of the sub-award is to
focus on improving outcomes for development courses critical to student success in partnership
with CSUMB and Monterey Peninsula College.
K. PERSONNEL ACTIONS
Approve and/or ratify Personnel Actions (included in packet).
VI.
VII.
PUBLIC HEARING
Open the public hearing for contract re-opener proposals between Hartnell Community College
District and California School Employee Association – Chapter 470 on wages and benefits.
ACTION ITEMS
Action/roll-call
A. BUDGET REVISIONS
Approve budget revisions numbered 8656 to 8775.
Action
B. APPROVE AND AUTHORIZE THE ADMINISTRATION TO ENTER INTO A
PROFESSIONAL SERVICES CONTRACT WITH AURUM CONSULTING ENGINEERS
MONTEREY BAY, INC. FOR SURVEY AND DESIGN PLANS FOR KEYLESS ENTRY
AND CLOSED CIRCUIT TV SYSTEM
Approve and authorize the administration to enter into a professional services contract with
Aurum Consulting Engineers Monterey Bay, Inc. to conduct a survey and design plans for a
keyless entry and closed circuit TV system for the main campus and King City Education Center.
The cost to conduct the survey and design a plan is $42,150 and paid with Measure H funds as
provided for safety and security.
C. ADOPT RESOLUTION 10:4
Adopt Resolution 10:4, Electing to be Subject to Public Employees’ Medical and Hospital Care
Act only with Respect to Members of the Hartnell College Faculty Association and Fixing the
Employer’s Contribution for Annuitants at Different Amounts. The terms of the resolution are
currently under negotiation and expect to be finalized before the meeting of May 4, 2010.
Action/roll-call
VIII.
INFORMATION ITEMS
A. BOND OVERSIGHT COMMITTEE REPORT
Receive report on construction projects dated April 27, 2010.
B. FINANCIAL STATEMENTS
Receive financial statements for period ending March 31, 2010.
C. FUNDING SOURCE FOR THE M. J. JOHNSON, GRANT WRITER CONTRACT –
CORRECTION
D. REPORTS FROM STUDENT, CLASSIFIED, AND ACADEMIC SENATES
E. PRESIDENT’S REPORT
Report from the Superintendent/President.
HCCD –REGULAR MEETING – MAY 4, 2010
Page 4 of 5
IX.
BOARD OF TRUSTEES
A. DISTINGUISHED ALUMNUS/ALUMNA AWARD
Action
B. APPROVE TO RESCHEDULE JUNE, JULY AND AUGUST 2O1O BOARD MEETING
DATES
Approve to reschedule the regular board meetings dates of June 1, 2010 to June 22, 2010, July 6,
2010 to July 20, 2010, and August 3, 2010 to August 10, 2010.
Action
C. BOARD OF TRUSTEES COMMUNICATION
Trustee reports on matters of interest to the college.
X.
Action
ADJOURNMENT
Adjourn the meeting.
HCCD –REGULAR MEETING – MAY 4, 2010
Page 5 of 5
CONSENT ACTION
AGENDA ITEM FOR BOARD MEETING OF:
May 4, 2010
Number:
Title:
Minutes of Regular Meeting of
April 6, 2010
V. A.
Area:
Status:
Superintendent/President
Prepared by: Dr. Phoebe Helm
Consent Action
Recommendation:
That the Board of Trustees reviews, revises as appropriate, and adopts minutes of regular
meeting of April 6, 2010.
Summary:
Minutes of the Board of Trustees for are submitted for review and approval as follows:
Regular Meeting of April 6, 2010
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
Hartnell College Board Room – CAB-112
411 Central Avenue
Salinas, California
April 6, 2010
OPEN SESSION
Meeting called to order at 5:00 p.m.
ROLL CALL
Patricia Donohue, President
Kevin Healy, Vice President
Candi DePauw
Bill Freeman
Elia Gonzalez-Castro
Ray Montemayor
Erica Padilla Chavez
Phoebe K. Helm, Superintendent-President/Board Secretary
Shaundra Taylor, Student Trustee – (advisory vote per Board Policy 1030)
AGENDA
On a motion by Trustee Healy, seconded by Trustee Montemayor, vote of
7-0 and by advisory vote of Aye (Taylor), the Board approved the agenda.
Trustee Healy said he would update the Board on a possible ethics violation
and Trustee Padilla Chavez said she needed direction from the Board on
training possibilities for the Monterey County School Boards Association.
Both Trustees would report under communications.
DISCLOSURE OF CLOSED Trustee Donohue disclosed items for Closed Session as authorized per
SESSION ITEMS
Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6:
1. Employee Contracts: California School Employees Association,
Hartnell College Faculty Association, and/or Local 39
2. Letter from Faculty Association
3. Update on Culver/Lawrence litigation and appeals
PUBLIC COMMENTS
REGARDING CLOSED
SESSION
There were no public comments regarding closed session items.
MOVED TO CLOSED
SESSION
The Board of Trustees of Hartnell Community College District, Dr. Phoebe
Helm, Superintendent/President, and Terri Pyer, Associate Vice President,
Human Resources, moved to Closed Session at 5:04 p.m. to consider legal,
personnel, labor, and/or contract matters authorized for Closed Session per
Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6.
HCCD –REGULAR MEETING – APRIL 6, 2010
Page 1 of 9
RECONVENED OPEN
SESSION
The meeting reconvened at 6:15 p.m.
PLEDGE OF
ALLEGIANCE
Trustee Taylor led the Pledge of Allegiance.
REPORT OUT FROM
CLOSED SESSION
No action was taken and therefore there was no need to report out from
Closed Session.
PUBLIC COMMENTS ON
PUBLIC SESSION ITEMS
AND PUBLIC COMMENTS
ON ITEMS NOT AGENDA,
BUT WITHIN THE
JURISDICTION OF THE
BOARD
Cheryl O’Donnell, Faculty, announced that the Hartnell SIFE team won the
Regionals for the 4th straight year in a row. The students had to compete
against four-year schools, as well as other community colleges. The team
will now go on to the national competition which will be held in
Minneapolis sometime in May. The SIFE students have done excellent
work throughout the year completing many impressive projects that have
benefited our local community.
John Vorwerck, Ausonio, Inc., spoke in support of the design-build process
and stated he was pleased the college is considering this method of
construction because it promotes collaboration, it is efficient, and it keeps
the project on budget and on time.
CALIFORNIA
LEADERSHIP ALLIANCE
FOR STUDENT SUCCESS
(CLASS)
Dr. Helm, Langston Johnson, and Gary Hughes reported on the California
Leadership Alliance for Student Success (CLASS) directed by the
Community College Leadership Program, The University of Texas at
Austin, and supported by both the Hewlett and Irvine Foundations. Dr.
Helm reminded the Board and assembly that Hartnell College is one of
twelve California community colleges invited to participate in this pilot
project that will help institutions begin the discussion on tracking and
measuring student success. Also, she spoke about how the work of CLASS
supports national initiatives such as No Child Left Behind, Race to the Top,
and America Graduates.
Dr. Helm stated that, as participants of the project, co-director, Dr. Byron
McClenney, is scheduled for an on-campus visit on April 22-23, 2010 to
meet with Board, faculty, staff, and administrators. Board members asked
questions regarding the data, and more specifically, how the institution
would be working to improve student success. The Board has committed
to participating in regularly scheduled “study sessions” on student
success.
ANNUAL REPORT
BOND OVERSIGHT
COMMITTEE
Bob Perkins, Chair of the Citizens Bond Oversight Committee, presented
the 2009 Annual Report, as required each year. (Appendix A) Mr. Perkins
stated that based on the review of financial records, bond money has been
spent only for the purposes authorized by Measure H and further affirmed
that no bond monies have been spent for unauthorized purposes. He
thanked staff who helped put the report together and stated it was his
pleasure to share this with the Board. Dr. Helm shared an analysis of
construction program direct costs (Series B &C) from June 2006 to March
2010. The analysis shows that 76% of the bond funds spent since 2006 was
HCCD –REGULAR MEETING – APRIL 6, 2010
Page 2 of 9
spent with local vendors from the Monterey county area. Trustee Padilla
Chavez stated she was pleased to see a large percentage of the bond money
spent locally and Trustee Healy stated he hoped to see that trend continue
with future projects.
BOND OVERSIGHT
COMMITTEE UPDATE
The Board received a verbal report on the college’s current construction
projects.
The written report is housed on the college’s website:
http://www.hartnell.edu/board/packets/April_2010_Board_Packet.pdf
(Page
97).
Trustee Padilla Chavez requested that new activity in this report be
identified, in bold or a different font, so that it would be easier to
distinguish it from the previous month’s report.
CONSENT ACTION
On a motion by Trustee Padilla-Chavez, seconded by Trustee GonzalezCastro, vote of 7-0, and by advisory vote of Aye (Taylor), the Board moved
to approve Consent Action items A through K and M through R.
Consent Action item L was pulled for a separate vote.
A.
MINUTES
B. DISBURSEMENTS
Approved minutes of regular meeting of March 10, 2010 and minutes of
special meeting of March 12, 2010.
Approved disbursements from any or all of the following funds: general;
debt service; bookstore; child development; capital outlay projects;
scheduled maintenance; property acquisition; bond projects; cafeteria; selfinsurance; retirees health benefits; associated student body; scholarship,
loan, and trust; and intercollegiate athletics.
There was discussion on two expenses for M.I.S.A. Dr. Helm responded
that M. I. S. A. works in various capacities at the college, including
construction programs, green technology, energy and multimedia grants
and student services redesign, and thus, they have more than one contract
and that is why there is more than one expense paid to M. I. S. A.
C. WALL RELIEF –
TONY TERESA
Approved and accepted a gift from the Teresa Family to the Hartnell
College Foundation. It is a wall relief by Artist, John Cerney of Tony
Teresa, former Hartnell coach and sports figure. The wall relief is to be
located on the athletic fields in an appropriate location. All costs
associated with this project are paid by private donations.
Trustee Freeman stated that the wall relief was long overdue and that he is
pleased that Tony Teresa is being honored in this manner.
D. CURRICULUM
COMMITTEE
Ratified the recommendations from the Curriculum Committee.
HCCD –REGULAR MEETING – APRIL 6, 2010
Page 3 of 9
E. M. JOHNSON
CONTRACT AMENDED
Approved to amend a Professional Services contract with M. J. Johnson for
grant writing. The amendment extends the term of the agreement to June
30, 2011 and increases the contracted amount by $30,000 for academic
year 2009-10 and for academic year 2010-11 the contracted amount is
$45,000.
Dr. Helm stated that this year alone, grant writer, Joe Johnson has helped
the college receive $2.5 million in grants, and stated that the advantage of
working with Mr. Johnson is that he has the data on Hartnell College and
can help determine the competition for any particular grant. The cost for
this service is inexpensive for what the college receives in return.
F. GRANT APPLICATION
AND ACCEPTED FUNDS
– Multimedia
Expansion
Ratified the grant application and accepted the funds from the California
Community Colleges Chancellors Office for a Multimedia Expansion and
Upgrade for the Hartnell College Digital Arts Program. The amount
awarded is $205,000 over one year, July 1, 2010 to June 30, 2011.
G. GRANT APPLICATION
AND ACCEPTED FUNDS
– New Sustainable Design
Program
Ratified the grant application and accepted the funds from the California
Community Colleges Chancellors Office for the development of a New
Sustainable Design Program as part of the Hartnell College construction
program. The amount awarded is $350,000 over two years, July 1, 2010
through June 30, 2012.
H. GRANT APPLICATION
AND ACCEPTED FUNDS
– Song Brown HealthCare
Workforce Training
Program
Ratified the grant application and accepted the funds from the Office of
Statewide Health Planning and Development, Song Brown Health Care
Workforce Training Program. The amount awarded is $130,000 over two
years, July 1, 2010 through June 30, 2012.
I.
GRANT APPLICATION
AND ACCEPTED
FUNDS, IF AWARDED –
Enrollment Growth and
Retention Program for
Nursing
Ratified the grant application to the Board of Governors, Chancellors
Office for an Enrollment Growth and Retention Program for Nursing, and
approved to accept the funds, if awarded. The amount, if awarded, would
be $179,372 over two years, July 1, 2010 to June 30, 2012.
J.
AGREEMENT –
Saint Louise Regional
Hospital
Approved an agreement between Hartnell College and Saint Louise
Regional Hospital for clinical experience and use of clinical facilities for
nursing and health services programs, effective April 28, 2010. The
agreement is continuous, but includes the requirement for an advanced
written notice for cancellation six months prior to the beginning of any
semester. The advanced notice is designed to avoid any disruption of
instruction.
K. CONTRACT –
BuildingWise
Approved a contract with BuildingWise for the delivery of training and
supervision to participants in the Green Construction Pre-Apprenticeship
Training Program, beginning April 15 to December 31, 2010 for $100,000.
L. CONTRACT – Aurum
Consulting Engineers –
Design Plans for
Keyless Entry and
The Board had a lengthy discussion surrounding the cost, placement of
cameras, the selection of the contractor, and why the design has to include
both keyless entry and closed circuit TVs simultaneously. Trustee
HCCD –REGULAR MEETING – APRIL 6, 2010
Page 4 of 9
Closed Circuit TV
System
Donohue reminded the Board that this contract allows the design to move
forward and it’s through these plans the college would be able to determine
how much this project would cost.
Trustee Freeman made a motion to remove the Closed Circuit TV from the
contract. The motion was not seconded, and died.
Trustee Padilla-Chavez recommended tabling this item to allow the Board
to get their questions answered and to review the contract before the next
meeting. Dr. Helm explained that, while the Board would have an
opportunity to review the professional services contract, she is unable to
provide any additional information to the Board until the design plans are
developed. In addition, the type of work that would be conducted would
better be done over the summer. To delay approving this contract, would
mean the college would miss that opportunity.
By motion of Trustee Padilla-Chavez, seconded by Trustee Healy, vote of
7-0 and by vote of Aye (Taylor), the Board moved to table Consent Action
Item L., Professional Services Contract – Aurum Consulting Engineers –
Design Plans for Keyless Entry and Closed Circuit TV System to the May
Regular Meeting.
M. CONTRACT – Aurum
Consulting Engineers –
Campus Lighting Project
Phase II
Ratified a professional services contract with Aurum Consulting Engineers
Monterey Bay, Inc. to complete Phase II of the campus lighting project.
Phase II consists of additional lights along Central Avenue and Cypress
Street. The budgeted amount is $7,500 and paid with Measure H funds as
provided for safety and security.
N.
Ratified a professional services contract with Axiom Engineers to design
and develop the bid specifications for the CAB Chiller and Boiler
Replacement Project. The budgeted amount is $27,000 and paid with
Measure H funds.
CONTRACT –
Axiom Engineers
O. CONTRACT –
BFGC-IBI
Ratified a professional services contract with BFGC-IBI for the design of
the pool renovation project on main campus. The budgeted amount for this
contract is $48,870 and paid with Measure H funds.
P. CONTRACT –
Yang Staehlin and
Associates
Ratified a professional services contract with Yang Staehlin and Associates
for consulting services with the Chancellor’s Office. The amount for these
services will not exceed $10,000 and paid with Measure H funds.
Trustee Healy asked about how the college would measure the job
performance of this consultant. Dr. Helm responded that Ms. YangStaehlin was assigned to Hartnell College when she was a specialist with
the Chancellors Office, Facilities Division (She retired almost two years
ago, and since that time Hartnell has had three different Specialists
assigned). The advantage of using Ms. Yang-Staehlin is that she knows our
area well, including the special requirements of our soil composition, and
because of her knowledge as a facilities specialist, she’s familiar with
Chancellor Office and DSA regulations. Her assignments will be
determined by Dr. Helm on a case-by-case basis.
HCCD –REGULAR MEETING – APRIL 6, 2010
Page 5 of 9
Trustee Padilla-Chavez stated that she would find it helpful in making
decision if the action items and recommendations included more history
and an outline of the process and encouraged the administration to work on
this.
Q. PROFESSIONAL
SERVICES CONTRACT
–
Skyline Engineering
Ratified a professional services contract with Skyline Engineering for the
design of a new energy-efficient roof for the CAB Administration Building.
The budgeted amount for this design is $27,000 and paid with Measure H
funds.
R. PERSONNEL ACTIONS Approved and/or ratified personnel actions. (Appendix C)
PUBLIC HEARING
Re-opener between Hartnell
Community College District
and C. S. E. A.
Trustee Donohue opened the public hearing for the contract re-opener
proposals between Hartnell Community College District and California
Employee Association, Chapter 470 on wages and benefits. There were no
public comments.
Terri Pyer, Associate Vice President, with Margie Wiebusch, C.S.E.A.
President, read aloud a joint letter stating that both the District and C.S.E.A.
intend to reopen contract negotiations on the topics of wages and benefits:
Article 9: Pay and Allowances and Article 14: Health and Welfare
Benefits for academic year 2010-2011.
ACTION ITEMS
BUDGET REVISIONS
On a motion by Trustee Healy, seconded by Trustee Padilla Chavez, rollcall vote of 7-0 and by advisory vote of Aye (Taylor), the Board moved to
approve budget revisions numbered 8613 to 8648.
RESOLUTION 10:3
Authorizing the Emergency
Closure of the Alisal Campus
Child Development Center
On a motion by Trustee Healy, seconded by Padilla-Chavez, roll call vote
of 7-0 and by advisory vote of Aye (Taylor), the Board moved to adopt
Resolution 10:3, Authorizing the Emergency Closure of the Alisal Campus
Child Development Center for the period of January 21-26, 2010 due to no
electricity, heating, and lighting.
BOARD POLICY 2346
Safety and Security Video
Monitoring
On a motion by Trustee Healy, seconded by Trustee DePauw, vote of 7-0
and by advisory vote of Aye (Taylor), the Board accepted the first reading
of Board Policy 2346, Safety and Security Video Monitoring.
Dr. Helm stated that a committee comprised of representatives of employee
groups met and drafted the policy and she stated the policy has been vetted
through the college community for some time. The policy addresses
placement of video cameras, notice of surveillance, use of and viewing of
video recordings, retention and disposal of recordings. And, the policy
clearly states that it is within and consistent with Family Educational Rights
and Privacy Act (FERPA) and other regulations.
The Board discussed the policy and asked clarifying questions regarding
retention of records, placement of cameras, to which Dr. Helm responded.
Trustee Freeman stated that he believes his questions related to the
placement of video cameras last fall have not been answered. Dr. Helm
HCCD –REGULAR MEETING – APRIL 6, 2010
Page 6 of 9
responded that she has answered his questions, both privately and in public
and that she is sorry that he is not happy with her answers. And, pointed
out that the advantage of having a policy is that it controls placement,
retention and viewing of records.
Following the first review of this policy, Dr. Helm stated that the policy
will be placed on the college’s blog to allow further input from the public
and college community, including students, faculty and staff. The second
and final reading of this policy will be on the May agenda.
INFORMATION ITEMS
FINANCIAL
STATEMENTS
The Board received and accepted the financial statements for the month
ending February 28, 2010.
SENATE REPORTS
Student Senate: Trustee Taylor stated that Stephanie Blancas was unable to
attend this evening and reported that the Senate was concerned about the
recent move of the Senate office – that it was not organized and items from
Booklenders Program were missing and hopes the program will be ready
by Fall. Also, 39 students took a bus to the State Capitol to protest budget
cuts and that over 15,000 students showed up. Trustee Taylor stated that
students are concerned about being dropped for not paying fees.
Both Dr. Helm and Mary Dominguez, Dean of Student Affairs, responded
that the college has an outstanding balance (bad debt) of $1,600,000 in
unpaid fees (half of which is owed by currently enrolled students); that the
Student Fees Committee (a 15 member committee made up of two students
and employee groups) has met three times, that there is an aggressive
marketing plan to get the word out to students; that students can pay fees
starting April 26 to July 30; that financial aid deadlines have been
established that will ensure students who apply for aid on time will have
their fees paid before the deadline; and that the college intends on working
with 20 organizations who pay for students fees to ensure students are
identified early. Also, it should be noted that the State has the right to
withhold 10% of their reimbursement to any college that fails to collect the
fees from its students.
Although present, the Academic or Classified Senates did not report out.
PRESIDENT’S
REPORT
Dr. Helm asked the Board to engage in a budget study session in May
because in June the college is required to adopt a tentative budget.
Although still tentative, the budget looks a little better than anticipated.
Trustee Donohue stated she anticipates this session would occur at the May
meeting
Dr. Helm reminded the Board of the following activities:
April 15, 2010 – Grand Opening Athletic Fields
April 20, 2010 – Board Development, 5:30 p.m.
April 22, 2010 – CLASS Workshop, 5:30 p.m.
Also, Dr. Helm informed the Board that a Community Town Hall type of
HCCD –REGULAR MEETING – APRIL 6, 2010
Page 7 of 9
meeting is being planned for each sub district and asked that all trustees
consider attending the first meeting so that the college could get feedback
from them. She then distributed ideas for the Town Hall Meeting and
stated that it is important for everyone to understand that these meetings are
designed for each of the Trustee sub districts and their input is important.
A planning session is being scheduled with staff and representatives from
community organizations. The Board is welcomed to attend the planning
session and the meeting date, once confirmed, will be sent to the Board.
2010 CCCT BOARD OF
DIRECTORS ELECTIONS
By consensus, the Board voted for their selection of nominated candidates
for the 2010 CCCT Board of Directors. The Board voted on candidates
from community college districts of San Monica, San Joaquin Delta,
Palomar, State Center, San Bernardino, Imperial, Coast.
DISTINGUISHED
ALUMNUS AWARD
Trustee Padilla Chavez, Trustee DePauw, and Student Trustee Taylor
agreed to review the nominations for the 2010 Distinguished Alumnus
Award. The members will review materials individually and submit their
recommendations to the President’s Office.
BOARD
COMMUNICATIONS
Trustee Montemayor suggested the a representative from Aurum Consulting
Engineers attend the next meeting to help answer questions regarding the
contract for the keyless entry and closed circuit television.
Dr. Helm stated the reason the college opted to use this consultant was
because this is the same firm that was used at the Alisal Campus and the
college wanted the compatibility of systems.
Trustee Gonzalez-Castro thanked the Bond Oversight Committee for their
Annual Report; she announced that she attended a recent NALEO
conference; that she is happy for the Teresa family; that Family Science
Day is scheduled April 17th and she encouraged everyone to attend, and she
thanked Andy Newton for his work on planning this event.
Trustee Freeman stated he is proud of the SIFE students; that in the 1952
Rose Bowl, Tony Teresa caught the winning touchdown with two broken
hands; that he participated in a recent march honoring the young child who
lost his life, and that it is his hope, due to Hartnell College, that this type of
violence will never happen again.
Trustee Padilla-Chavez thanked Mary Dominguez for attending a recent
meeting regarding services for veterans and for her work in bringing in a
representative from the Veterans’ Affairs Commission to speak to faculty;
that she is collecting training needs for the Monterey County School Boards
Association, and she spoke about a joint meeting with Monterey Peninsula
College.
Trustee Healy reported that, while in Washington D. C., he went to
Congressman Farr’s office where he heard about a meeting with the
Congressman held in Salinas that included Hartnell; that the Sunrise House
JPA will expand its service area for youth violence and alcohol and drug
abuse prevention; that he met with Trustee Freeman about the allegations
HCCD –REGULAR MEETING – APRIL 6, 2010
Page 8 of 9
levied against Trustee Freeman because of his Soapbox article in the paper
and Trustee Healy asked that the matter be placed on next month’s agenda.
In addition, with regard to the design build process and after his review of
the January minutes, he is not comfortable with where the process is
because he believes it lacked clarity and as a result, his vote was improper
and he asked that Resolution 10:2, Approving Use of a Design-Build
Contract for the design and construction of the college administration
building remodel project be brought back as he requested in his email.
Trustee Donohue announced the Foundation’s annual fundraiser, SPLASH,
Party in the Library is scheduled on Saturday, April 10th and that she
attended a recent Theatre Arts Council meeting where they are planning
their annual Gala Event.
Trustee Freeman asked that three items be added to the next agenda and
Trustee Donohue reminded him that he needed to put his request in writing
to her. The three requested items were to invite gubernatorial candidates to
Hartnell, discuss the Board’s stipends and benefits and evaluation of
superintendent/president.
ADJOURNMENT
On a motion by Trustee Healy, seconded by Trustee Taylor, and
unanimously carried, the Board moved to adjourn the meeting at 9:08 p.m.
NEXT MEETING
May 4, 2010, 5:00 p.m., Governing Board Room (CAB-112), 411 Central
Avenue, Salinas.
Patricia Donohue
Board of Trustees President
HCCD –REGULAR MEETING – APRIL 6, 2010
Phoebe K. Helm
Board Secretary
Page 9 of 9
Measure H Citizens’ Oversight Committee 2009 Annual Report
Bond Oversight
Committee Members
Rick Griffin
Committee Chair
Bob Perkins
Committee Vice Chair
David Medrano, Terry McHenry
At Large
Bob Perkins
Business Organization
Measure H
District voter approval November 5, 2002, $131 million
Facilities improvement bond to upgrade and expand facilities
Projects include
John Inman
Parking structure
Library Resource Center
New classroom facilities
Upgraded classroom space
Health and safety upgrades
Energy efficiency improvements
Information Technology
College Support Organization
Vearl Gish
Senior Citizens Organization
Noe Otero
Student Representative
Rick Griffin
Tax Payer’s Organization
Full text of Measure H can be found at http://www.hartnell.edu/h/Measure_H.pdf.
Responsibilities of the Citizens’ Oversight Committee
For more information see
www.hartnell.edu/h or contact
(831) 755- 6870
To monitor expenditure of bond funds
Ensure the expenditure is for the purpose approved by the voters
Inform the public of bond expenditures and revenues
Report to the public district compliance with California Constitution Article
XIII A, Section 1 (b) (3) as provided for by the attorney general’s opinions
Provide an annual report to the Board and the community
Statement of Compliance
The Annual Report is submitted to the Public and to the Board of Trustees by
the Hartnell College Bond Oversight Committee in partial fulfillment of the
Committee’s responsibilities as set forth within Article XIII.A, Section 1 of the
State of California Constitution and Sections 15278 through 15282 of the State
of California Education Code.
Infrastructure Upgrade
Parking Structure
LRC
Performing Arts ADA Upgrade
$3M
$23M
$26M*
$1.1M
Date
Completed
2005
2005
2006
2008
Campus Lighting Project
CALL Building
NE Landscape
PE Renovation
Student Center Renovation
CAT Building
$500K
$17M*
$2M
$5.2M
$6M
$28M*
2009
2009
2009
2010
2010
2010
Completed Projects
* State Funds Included
Expenses
Future Projects *
Projected Budget Project Completion
Alisal Campus Master Plan
$700K
2010
CAB Building Remodel
$7M
2011
Technical Training Center - Alisal
$8.5M
2011
Campus
South County Master Plan
$650K
2011
PE Renovation Phase II
$3M
2011
Campus Refresh #3
$500K
2011
Infrastructure Phase II
$4M
2012
Campus Refresh #4
$500K
2012
Energy Efficiency Study / Projects
$3M
2013
Science Building
$33M
2014
Campus Wayfinding
$125K
2014
Dear Community Member:
On November 5, 2002, voters in the Hartnell
Community College District approved a $131 million
dollar general obligation bond measure
(Proposition H) under the rules established by
Proposition 39. A citizen’s Bond Oversight
Committee (BOC) was established.
The committee is pleased to present our 20082009 Annual Report to the Hartnell College
Governing Board and the public and
reports that, to the best of its
knowledge, the College is in full
compliance with the responsibilities as
described in Article XIIIA of the
California State Constitution. With this
report, the BOC members assure the
community that Proposition H bond
expenditures have been issued
properly, and only for projects identified in the
bond measure and that no measures or money
were used unlawfully for teacher or
administrator salaries. This assurance is
supported by the financial and
performance audits that were
completed on October 28, 2009 by
the accounting firm Vicenti, Lloyd, &
Stutzman LLP in which Hartnell
College was found in full compliance
in all respects.
It has been my pleasure to serve as
the BOC Chair and to work closely
with the committee and District
staff. I am proud of the work we
have accomplished on behalf of the community
to “Maintain and Modernize Hartnell College”.
We look forward to continuing the positive
work your investment has provided Hartnell
College.
Thank you,
Rick Griffin
Chair
Bond Oversight Committee
* All funds are not reflected in the Annual Report
Bond Issuance
District Voters approved the issuance of $131 million of general obligation
bonds on November 5, 2002.
Series A Bonds were issued in April 2003 in the amount of $35 million
Series B Bonds were issued in June 2006 in the amount of $35 million
Series C Bonds were issued in May 2009 in the amount of $12.6 million
Series D Bonds were issued in June 2009 in the amount of $ 48.4 million
Independent Financial and Performance Audits
The accounting firm Vicenti, Lloyd, & Stutzman LLP, presented the Annual
Independent Financial and Performance Audits to the Board of Trustees
December 1, 2009. In addition to issuing an unqualified opinion, the audit found
the financial statements
to fairly present the
financial position and
changes in Measure H
fund balance in
accordance with
accounting principles
generally accepted in the
United States. These
audits are available at:
www.hartnell.edu/h
Conclusions
The Measure H Citizens’ Oversight Committee finds that Hartnell
College has complied with the spirit and requirements of state law, and
the commitment made to the voters in accounting for and expending
public bond funds.
Hartnell College has exercised appropriate fiscal discretion in selecting
best practices designed to facilitate projects through the planning and
control management.
APPENDIX B
THE FOLLOWING PERSONNEL ACTIONS WERE APPROVED AND/OR
RATIFIED AT THE REGULAR MEETING OF APRIL 6, 2010:
I. Retirements, resignations, releases, and leave requests
A. Ratify resignation of regular personnel:
1. Maria Murga, Administrative Assistant (#CC-166), effective March 26, 2010.
II. Appointments
A. Ratify appointment to regular classified position:
1. Denyss Estrada, full-time, 40 hours per week, 12 months per year,
Administrative Assistant (#CC-143), Nursing, Step C, effective March 2, 2010.
This action reflects a promotion from Secretary (#CC-35), East Salinas GEAR
UP.
B. Ratify appointment of part-time instructors for spring semester 2010:
1. Ronald Bird, Chemistry
2. James Carter, Team Self-Management/ACE
3. Allison Clark, Team Self-Management/ACE
4. Maura Corcoran, Chemistry
5. Tina King, Nursing
6. Robert Knight, Mathematics
7. Robin McKee-Williams, Theater Arts
8. Eric Moberg, English
9. Salvador Muñoz, Construction
10. Jeff Stewman, Construction
C. Ratify appointment of non-credit instructor for spring semester 2010:
1. Youseff Arbab, English as a Second Language
2. Daniel Perez, English
D. Ratify appointment of donated instructors for spring semester 2010:
1. Kimberly Brown, Nursing - Vocational
E. Ratify appointment of substitute positions:
1. Yvonne Carreon, $14.99/hr, (8 hrs/day), Administrative Assistant, February 1
1
APPENDIX B
– 2, 2010. Substitute for employee absence, called from our 39-month list.
2. Yvonne Carreon, $20.58/hr, (40 hrs/week), Student Activities Coordinator,
February 10 – April 4, 2010. Substitute during recruitment, called from our
39-month list.
3. Ying Chu, $14.99/hr, (20 hrs/week), Administrative Assistant, March 1 –
April 2, 2010. Substitute for employee absence.
4. Carlos Garnica, $14.28/hr, (40 hrs/week), Secretary, March 4 – May 31, 2010.
Substitute for employee absence, called from our 39-month list.
F. Ratify volunteer:
1. Cathy Fuller, Math L-series assistant, two mornings a week.
G. Ratify appointment of Professional Experts:
a. The vacant counseling data technician position will be phased out in the
Student Services reorganization, but some of that data entry work exists until
that process is completed. Because an internal recruitment, including the 39month list, did not yield any interest in this position, the CSEA and District
have agreed to assign this work to a professional expert through the end of the
semester.
1. Torin Pyer-Pereira, $13.92/hr (20 hrs/week), Data Technician.
b. California Employment Department, Clean Energy Workforce Training
Program, provides the creation of a green building pre-apprenticeship training
program. With over 330 hours of college training and 300 hours of paid
internship, the program is designed for motivated men and women eager to
build knowledge and skills so that they can qualify to become part of the next
generation of American builders, for the spring semester, January 19 –
February 26, 2010:
2. Juan Campos, $60/hr (2 hrs/week), basic skills language instructor, grant
funded.
3. Laura Cannon, $60/hr (6 hrs/week), basic skills language instructor, grant
funded..
4. Patty McEfee, $60/hr (2 hrs/week), basic skills computer instructor, grant
funded..
c. The Foster Kinship Care Education Program (FKCE) provides advanced
training for current and prospective foster, relative, and non-related extended
family member caregivers, adoptive parents, and local agency employees; and
support for foster home recruitment activities. This grant-funded program is a
joint effort of the California Community College Chancellor’s Office and the
Department of Social and Employment Services (DSES). Assignments
2
APPENDIX B
include orientation leaders, trainers, childcare and activity providers, and
program coordination, and run through June 10, 2011:
5. Kendall Corpuz, $16/hr, (as needed), childcare lead.
6. Susan Derichsweiler, $30/hr, (as needed), FKCE trainer.
7. Natalie Muro, $13/hr, (as needed), childcare.
8. Nancy Serrato, $13/hr, (as needed), childcare.
9. Janet Wohlgemuth, $50/hr, (as needed), DSES trainer.
d. Administration of Justice 102 PC 832 Arrest and Firearms is designed to
satisfy the curriculum standards of the Commission on Peace Officer
Standards and Training (POST) as required by Penal Code 832, for the spring
semester, January 25 – June 2, 2010:
10. Ernesto Castro, $47/hr, (4 hrs/week), range master.
e. The categorically funded program, Disabled Students Programs and Services
(DSP&S), offers supportive services and instruction for students with
disabilities, January 25, 2010 – February 3, 2012:
11. Michaelia Morgan, $38/hr, (6 hrs/week), sign language interpreter.
f. Music 20 College Choir and Music 21 Chamber Singers require an
accompanist to play in the choir classes for the semesters, January 25, 2010 December 20, 2011:
12. Barbara Vella, $20/hr, (10 hrs/week), accompanist.
g. The Hartnell College Math Academy was a two-week, not-for-credit, nongraded pilot Winter Academy program designed for incoming freshmen
whose placement scores on the Accuplacer diagnostic test do not qualify them
for pre-algebra or for elementary algebra. There were two separate Math
Academy sessions, running concurrently for two weeks, five days per week
and six hours per day, November 11, 2009 – January 22, 2010:
13. Patricia Garcia Anderson, 65/hr, (35 hrs/week), assistant instructor.
H. Ratify appointment of student workers for spring semester 2010:
1.
Maria Isabel Alcala, Human Resources/EEO, Student Worker I
2.
Tian Ning Bao, Academic Learning Center, Student Worker III
3.
Luciano Cerritos, Advanced Technology, Student Worker III
4.
Maria Chua, Academic Learning Center, Student Worker III
5.
Maria Chua, CCRAA Grant Program, Student Worker III
3
APPENDIX B
6.
Jose Garcia Ruiz, Academic Learning Center, Student Worker I
7.
Ruben Giner, Library, Student Worker III
8.
Jeremy Gutierrez, Advanced Technology, Student Worker III
9.
Juan Gutierrez, DSP&S, Student Worker III
10.
Leticia Hernandez, Library, Student Worker I
11.
Valeria Jacuinde, Academic Learning Center, Student Worker I
12.
Michael Knapp, Advanced Technology, Student Worker III
13.
Jesus Lara-Perez, Academic Learning Center, Student Worker II
14.
David Magill, Academic Learning Center, Student Worker III
15.
Marlena Montaney, Advanced Technology, Student Worker III
16.
Sosima Morales, Academic Learning Center, Student Worker III
17.
Leonel Muñoz, East Salinas GEAR Up Grant, Student Worker III
18.
Masaya Nakamura, CCRAA Grant Program, Student Worker III
19.
Monica Ochoa, Social and Behavioral Sciences, Student Worker I
20.
Andrew Pfeiffer, Information Systems, Student Worker III
21.
Evangelina Quiroz, Academic Learning Center, Student Worker III
22.
Alejandra Ruiz, Academic Learning Center, Student Worker I
23.
Emmy Sanchez, Academic Learning Center, Student Worker I
24.
Katrina Savala, Academic Learning Center, Student Worker III
25.
Arthur Seidman, Information Systems, Student Worker III
26.
Maria Elda Torres de Zepeda, Academic Learning Center, Student Worker I
27.
Maria Jaqueline Uribe, Language Lab, Student Worker I
28.
Ouwei Wang, MESA, Student Worker IV
4
AGENDA ITEM FOR BOARD MEETING OF:
May 6, 2010
Title:
Ratify Disbursements of District Accounts
Number:
Area:
Office of Support Operations
Prepared by: Kent Stephens
Status:
Consent Action
V. B.
Recommendation:
That the Board of Trustees ratifies disbursements from District accounts.
Summary:
The attached lists of disbursements from District accounts are presented for ratification.
COUNTY WARRANTS
Any or all of the following funds:
General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled
Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria;
Self-Insurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan,
and Trust; and Intercollegiate Athletics
NO OF
DATE
WARRANT NUMBER
WARRANTS
AMOUNT
03/01/10
12771549
12771679
131
23,766.06
03/03/10
12772265
12772367
103
530,244.78
03/10/10
12773555
12773639
85
1,443,686.93
03/22/10
12775632
12775731
100
1,250,187.09
Subtotal
$ 3,247,884.86
Note: Legal fees in above summary total $0.00
CHECKING ACCOUNTS
General Fund Revolving
DATE
Mar. 10
Subtotal
Total
Budget Implications:
None.
WARRANT NUMBER
10161
10169
NO OF
WARRANTS
9
AMOUNT
7,730.30
7,730.30
$ 3,255,615.16
AGENDA ITEM FOR BOARD MEETING OF:
May 4, 2010
Title:
Ratify the Recommendations from the
Curriculum Committee
Number:
Area:
Academic Affairs
Prepared by: Suzanne Flannigan, Ph.D.
Status:
V. C.
Consent Action
Recommendation:
That the Board of Trustees ratifies the recommendations from the Curriculum Committee.
Summary:
The following actions were reviewed by faculty in the disciplines, approved by the Curriculum
Committee which is a standing committee of the Academic Senate:
NEW COURSES – 2 Courses
AIT 180, Industrial Workplace Skills
(Units: 1, Time Allocation: 1 Lecture Hour)
NRN 110, Foundations for Success for Registered Nursing Students
(Units: 1.5, Time Allocation: .5 Lecture, 3 Lab Hrs.)
COURSE REVISIONS – 4 Courses
AIT 176, Hydraulics & Pneumatics – discipline changed from MEC to AIT, number
change, changed course description and outline updated.
AIT 177, Commercial Refrigeration (from MEC 57) – discipline changed from MEC to
AIT, number, change, changed course description and outline updated.
AIT 178, Industrial Electricity – discipline changed from MEC to AIT, number change,
changed course description and outline updated.
NRN 43.1, Nursing Clinical III – changed units from 5 to 4, and changed contact hours.
DEGREE/CERTIFICATE REVISIONS – 9 Degrees/Certificates
ADJ Degree/Certificate – This Degree/Certificate will replace the existing ADJ Degrees
and Certificates.
Agricultural and Industrial Technology--Industrial Mechanics--Certificate of Achievement
Agricultural and Industrial Technology--Industrial Technician--Certificate of Achievement
Agricultural was added to the titles and the Certificates were updated.
Chicano Studies – title was changed from Chicana/Chicano Studies.
Construction Management AS Degree
Construction Management Certificate
The Construction Degree and Certificate were updated.
Digital Arts Degree
Digital Arts Certificates
The Digital Arts Degree and Certificate were updated.
Nursing Degree – The Nursing Degree was updated.
GOVERNING BOARD MEETING
MAY 4, 2010
PAGE 2
DEGREES/CERTIFICATES TO INACTIVE STATUS – 3 Degrees/Certificates
Behavioral Sciences – This degree is an emphasis in the Liberal Arts Degree.
Industrial Technology--Industrial Mechanics Degree/Certificate
Industrial Technology--Industrial Technician Degree/Certificate
The MEC courses that comprise the majority of this Degree and Certificate were made
Inactive.
AGENDA ITEM FOR BOARD MEETING OF:
May 4, 2010
Title:
Approve Second and Final Reading of
Board Policy 2346, Safety and
Security Video Monitoring
Number:
Area:
Superintendent/President
Prepared by: Phoebe Helm
Status:
Consent Action
V. D.
Recommendation:
That the Board of Trustees approves second and final reading of Board Policy 2346, Safety and
Security Video Monitoring.
Background: The Board of Trustees reviewed and accepted the first reading of Board Policy 2346,
Safety and Security Video Monitoring at the April 2010 Board meeting. Following the meeting, the
policy was placed on the college’s blog for further review and input from the college community.
Summary:
The draft policy is intended to address the need to increase the safety and security of people and
property on campus. The monitoring devices will be limited to video only. No audio will be used.
Video monitoring equipment will not be used inside a classroom, laboratory, or other areas utilized as
a classroom. Neither shall they be operated in areas where there is a reasonable expectation of privacy
(e.g. restrooms, locker rooms, private offices, conference/ meeting rooms, and/or staff lounges). Signs
will be posted at conspicuous locations informing persons that the buildings and grounds may be under
video surveillance. Viewing of the video information shall be limited to security personnel,
administration or others, including law enforcement as needed to resolve the incident. Video
information not retained for a specific incident shall be routinely destroyed within 30 days.
The draft policy was developed by representatives of employee and student groups. Its sole purpose is
to improve the security and safety of people and property on campus. This draft policy is consistent
with the Family Educational Rights and Privacy Act (FERPA) Section 99.3 20 USC 1232g(a)(5)(A)
and (b)(1); Section 99.31 (B) and the Federal Register, Volume 73(237), December 9, 2009, Rules and
Regulations pg. 74847, as well as Board Policy: 3120 Privacy of Student Records. These regulations
and policies distinguish between disclosure of Directory Information, including pictures, and Privacy
of Student Records.
The purpose of the First Reading of Draft Board Policies is to obtain input broadly from the
community and the college as well as the Board. The Draft Policy has been posted on the Hartnell
College web site for that purpose.
This policy is in addition to other measures to increase safety and security, including increased lighting
on campus, keyless entry systems, communication and emergency procedures and training.
Budget Implications: None for the policy, however, implementation of the lighting upgrades, camera
and keyless entry systems will require investment of capital. The average loss of equipment per month
due to theft is between $5000 and $10,000.
HARTNELL COLLEGE
2000-SERIES ADMINISTRATION
D.
Other
2346 Video Surveillance and Electronic Monitoring
This policy governs the implementation of video surveillance and electronic monitoring
systems on college property. Also this policy addresses use of portable video cameras for
security purposes.
This policy does not apply to video recordings of college events (e.g. plays, music
performances, athletic contests, graduation, Board meetings), video recordings used for
instructional purposes and made with the consent of all parties recorded, video recordings
made of individual teachers for the purpose of improving classroom instruction, or
surveillance (covert or otherwise) undertaken by law enforcement officers.
Definitions:
A. Covert Surveillance – surveillance conducted by means of hidden devices,
without notice to the individuals being monitored.
B. Personally Identifiable Information – all information about a student other than
directory information, which is defined in R.C. 3319.321(B)(1).
C. Video Recording – a videotape, CD, DVD, disk, hard drive, or other device used
to store information (whether in printed format, on film, by digital/electronic
means or otherwise) from a video surveillance/electronic monitoring system.
D. Video Surveillance/Electronic Monitoring System – a video, physical, or other
mechanical, or digital surveillance/electronic monitoring system or device that is
permanently installed and enables continuous or periodic video recording,
observing or monitoring of individuals on college premises. This includes an
audio device, thermal imaging technology or any other component associated
with recording the image of an individual.
E. Portable Video Cameras – portable video cameras that may be carried by an
individual.
Placement of Video Surveillance/Electronic Monitoring Equipment
Video surveillance/electronic monitoring equipment may not be used inside a classroom,
laboratory, or other area utilized as a classroom. Neither shall they be operated in areas
where there is a reasonable expectation of privacy (e.g. restrooms, locker rooms, private
offices, conference/meeting rooms, and/or staff lounges).
No sound is to be monitored or recorded in connection with the video
surveillance/electronic monitoring system.
Security staff and administrators are authorized to carry and use portable audio and video
cameras when responding to a specific incident.
Notice of Surveillance
Each area in which video surveillance/electronic monitoring system is occurring shall
have clearly written signs posted at conspicuous locations informing persons that the
buildings and grounds may be under video surveillance. Signs shall be conspicuous
enough in size so that a reasonable person would be able to view the contents of the sign
and have reasonable and adequate warning that surveillance is, or may be, in operation.
The signs must provide contact information for the person who is responsible for
answering questions about the video surveillance/electronic monitory system.
Operation of Video Surveillance/Electronic Monitoring Equipment
1. Video surveillance/electronic monitoring equipment may be used to monitor
and/or record behavior and activity of all persons on college property or grounds.
2. Real-time viewing shall be limited to security personnel, administration or other
employees needed to resolve the incident. Under certain circumstances, Security
may contact local law enforcement to view the District’s real-time video
surveillance/electronic monitoring feeds.
3. Circumstances warranting a review should be limited to instances where an
incident is reported/observed or to investigate a potential crime or violation of
Board Policy or the Student Code of Conduct.
4.
If information is not viewed for law enforcement, college or public safety
purpose—it should be routinely erased according to a standard schedule (i.e. they
will be maintained for a period of thirty (30) calendar days). If information is
viewed for law enforcement, college or public safety purposes, it must be retained
for a minimum of one (1) year. Prior to its destruction, the Superintendent and/or
College Counsel must be contacted for approval.
5. A periodic audit of random images from the video surveillance/electronic
monitoring system shall be conducted to verify that the equipment is operating
properly and has not been blocked, moved or altered and that the images captured
by the system are not inclusive of areas prohibited by this guideline.
Page 2 of 4 6. Only a designated employee or agent of the Board can install and operate video
surveillance/electronic monitoring equipment.
Use of Video Recordings
Information obtained through video surveillance/electronic monitoring shall be used
exclusively to enhance security for students, staff and visitors, and to assist in the
detection and deterrence of criminal activity (theft/vandalism) and/or violations of Board
policy or the Student Code of Conduct. Video recordings may be used by the
Board/administration as evidence in any legal or disciplinary actions, and for inquiries
and proceedings related to law enforcement.
Any remote monitoring system must protect the integrity of the video surveillance system
and include a system utilizing passwords or other identifiers to gain access. Monitoring
shall only be conducted by authorized security administrators and designees (e.g. police
officials). Likewise, network connected systems must not be openly accessible on the
Internet; rather, they must be operated behind the District’s firewall and password
protected.
Misuse or abuse of the video surveillance/electronic monitoring system shall not be
tolerated and will be addressed on a case-by-case basis.
Viewing of Recordings
Any student (or parent of a minor student), employee or member of the public that is
recorded by a video surveillance/electronic monitoring system has a general right of
access to review the video if it will not result in or constitute an unauthorized release of
another student’s personally identifiable information. Access to an individual’s own
personal information may depend upon whether any other confidential or privileged
information can be reasonably severed. Confidential or private information can be
reasonably severed from the recording for viewing purposes if the District is able,
without undue hardship or expense, to utilize a copy of the recording and digitally “black
out” or “blur” the images of the other individuals who appear on the video. The original
recording may not be altered in any manner. If an employee or student is facing any
disciplinary action, s/he may authorize his/her (union) representative or other advocate to
also view the video recording.
An individual may be refused permission to review a video recording where to allow it
would:
A. be an unreasonable invasion of a third party’s personal privacy;
B. give rise to a concern for the safety of a third party;
C. constitute an unauthorized disclosure of student personally identifiable
information under State and/or Federal law; or
D. interfere with or compromise a law enforcement investigation/matter.
Page 3 of 4 Retention, Secure Storage, Access to and Disposal of Video Recordings
Video recordings, when not in use, shall be stored in a locked, fire resistant cabinet or
room, in an area to which students and the public do not normally have access. The
recordings must be clearly and properly labeled and entered into a storage log.
Logs must be maintained of all instances of access to, and use of, recorded material – the
log must document the person accessing the recording, the date and time of access, and
the purpose). Security may authorize the viewing of recorded images in the event of an
ongoing law enforcement investigation, and incident involving property damage or loss
or for other reasons deemed appropriate.
All video surveillance/electronic monitoring recording media shall be considered legal
evidence and treated as confidential. Release of original video recordings to individuals
or outside agencies may only occur pursuant to subpoena or court order.
Original video recordings shall never be edited or manipulated in any manner. When
video recordings are requested by any law enforcement agency as part of an ongoing
investigation, a duplicate may be provided for that purpose. The original media shall be
protected from accidental overwrite or erasure during the duplicating process. Nothing in
this paragraph prohibits the redaction of personally identifiable information from
duplicated media when mandated by FERPA.
Video recordings may never be sold publicly, viewed or distributed in any other fashion
except as provided for by this guideline, and consistent with State and Federal law.
Video surveillance/electronic monitoring recordings shall be retained, stored and
destroyed, including storage log books in accordance with this guideline.
Video recordings, scheduled to be destroyed must be securely disposed of in such a way
that the personal information cannot be reconstructed or retrieved (e.g. shredding,
burning, and magnetically erasing the personal information).
Covert Surveillance
Covert surveillance may only be used in cash handling areas, cashiers, safes, cash
machines, vending machines and cash counting areas or when directed by law
enforcement.
Page 4 of 4 AGENDA ITEM FOR BOARD MEETING OF:
May 4, 2010
Title:
Approve Amendment of Contract between
Hartnell Community College District and
Saint Louise Regional Hospital
Number:
Area:
Status:
Office of Institutional Advancement
Prepared by: Beverly Grova
Consent Action
V. E.
Recommendation:
That the Board of Trustees approves and authorizes the administration to amend the contract between
Hartnell Community College District and Saint Louise Regional Hospital for clinical experience and for
use of clinical facilities.
Background: The Board, at its May 2010 meeting, approved a contract with Saint Louise Regional
Hospital, a private, religiously affiliated hospital, to serve as a clinical site for nursing students.
Subsequent to the Board’s approval, the staff notified us that the hospital wanted three changes made to
the agreement. The amendments clarified the termination clause, that Hartnell College students will
comply with the directives of St. Louise Regional Hospital while on site; and no publication about St.
Louise Regional Hospital will be released without prior approval. The amendments have been reviewed
by the administration, and both the senior administration and the nursing staff view these changes as
being acceptable to the college. The effective date of the initial contract is April 28, 2010. This
amendment would be effective retroactively to that original date.
Summary:
This amendment will allow our students that are enrolled in the nursing program to participate in
clinical learning experiences provided by Saint Louise Regional Hospital.
Terms of Agreement:
Effective April 28, 2010 and continue in effect until terminated by either party upon six (6)
months notice in writing without cause, otherwise to be negotiated between the two parties.
Budget Implications:
None
AGENDA ITEM FOR BOARD MEETING OF:
May 4, 2010
Title:
Approve Amendment to Instructional
Agreement of Child Development Training
Consortium (CDTC)
Number:
Area:
Office of Academic Affairs and
Accreditation
Prepared by : Dr. Suzanne Flannigan
Status:
Consent Action
V. F.
Recommendation:
That the Board of Trustees approves the amendment to the 2009-2010 Instructional Agreement
between the Yosemite Community College District/Child Development Training Consortium
and Hartnell College.
Background: Hartnell College has been a member of the Child Development Training
Consortium (CDTC) since 1992-93. The consortium is designed to address the critical
shortage of qualified childcare workers in the state of California. This program supports the
professional growth and development of childcare providers already working the field. The
CDTC funds provide student scholarships to cover their enrollment fees. Funds are used also
for resource books, instructional materials, videos, and supplies to support instruction.
At the November 2010 meeting, the Board ratified the renewal of the Instructional Agreement
between the Yosemite Community College District/Child Development Training Consortium
and Hartnell College. The approved funding for 2009-2010 was $10,000.
Summary:
This year, Hartnell College is eligible to receive a one-time only augmentation of $1,250 based
on Early Childhood Education (ECE) Infant/Toddler course offering of ECE 20, Infant/Toddler
Development in fall 2009 and ECE 24, Infant/Toddler: Special Needs in spring 2010.
Budget Implications:
One-time augmentation of $1,250 which increases the 2009-2010 approved funding to $11,250.
AGENDA ITEM FOR BOARD MEETING OF:
May 4, 2010
Title:
Number:
Approve and Authorize Administration to enter
into a Professional Services Contract with C3
Engineering for the design of the City
sidewalk, bus turnout and campus
infrastructure project.
Area:
Status:
Office of Facilities
Consent Action
V. G.
Recommendation:
That the Board of Trustees approves and authorizes the administration to enter into a contract
for professional services with C3 Engineering (Monterey) for the design of the City sidewalk,
bus turnout and campus infrastructure project.
Background: In 2006, when the District filed the Environmental Impact Report regarding the
new buildings for the campus, the City of Salinas requested, and the District agreed to replace
city sidewalks as needed around the perimeter of the campus. The infrastructure referenced
here includes water and gas cutoffs for each building on campus. Having a cut off for each
building will enable repairs to individual buildings when needed without closing the entire
campus, as we have had to do in the past.
Summary:
Hartnell issued a request for qualifications (RFQ) for civil services related to the design of city
sidewalk, bus turnout on Alisal and campus infrastructure (water and gas cutoffs) project. A
total of three firms submitted an RFQ. Those three firms were: C3 Engineering (Monterey),
San Benito Engineering (Hollister) and C2G Consulting Engineers (Santa Cruz).
All three firms were shortlisted and participated in a mandatory walk through of the site to get a
better understanding of the scope of work. They all issued proposals for the scope of work and
C 3 Engineering of Monterey submitted the lowest responsive bid ($8,225).
Budget Implications:
Measure H Bond Funds $8,225
AGENDA ITEM FOR BOARD MEETING OF:
May 4, 2010
Title:
Number:
Approve and Authorize the Administration to
enter into a Professional Services Contract
NTD for the design of the Technical Training
Building on the Alisal Campus
Area:
Status:
Office of Facilities
Consent Action
V. H.
Recommendation:
That the Board of Trustees approves and authorizes the administration to enter into a
Professional Services Contract with NTD, Salinas, California, for the design of the Technical
Training Building on the Alisal Campus.
Background: Since the initial design of the Center for Advanced Technology (CAT) building,
the agriculture and construction programs have grown significantly, both in enrollment and in
program offerings. This expansion, along with the fact that the old technology building has to
be closed and trailers eliminated (as part of the agreement for state funding), requires additional
space. The faculty and staff have determined that auto and diesel mechanics and construction
programs would be better served in this new space.
Summary:
Hartnell issued a request for qualifications (RFQ) for architectural services related to the design
of the Technical Training Building on the Alisal Campus. A total of eight firms submitted an
RFQ. A group of faculty and staff (the users of the building) met and shortlisted a total of 5
firms for interviews. The shortlisted firms were: NTD (Salinas), Paul Davis Architecture
(Monterey), W, R & D (Monterey), BAG (Salinas) and Kasavan Architects (Salinas).
On April 16 the user group conducted interviews with each of the five firms. During the 50
minute interview period, each firm was given 25 minutes to present their proposal and the
principals who would be assigned to the project. After reviewing their individual ratings of the
proposals and interviews, the user group further reduced the number of candidates to two and
then assigned them a rank of first or second place based on the number of similar projects the
firm had designed and how responsive they had been to the programming questions raised by
the users during the interview. After this ranking, in which NTD was clearly the unanimous
choice for first place, the users then reviewed the financial proposals from those firms (please
note that the financials are not opened until after the rankings are complete). The fee proposal
of each of the two finalists (NTD and Kasavan) was 7% of the project. Based on their ratings of
the interviews and the proposals, the faculty and staff (user group) selected NTD of Salinas for
the work.
Budget Implications:
Measure H Bond Funds: Not to exceed 7% of construction, $375,000.
AGENDA ITEM FOR BOARD MEETING OF:
May 4, 2010
Title:
Number:
Approve and Authorize the Administration to
enter into a Contract with Oskar
Environmental, Inc. for the Filtration System
and Welding Booths for the welding program
in the new CAT Building
Area:
Status:
Office of Facilities
Consent Action
V. I.
Recommendation:
That the Board of Trustees approves and authorizes the administration to enter into an contract
with Oskar Environmental, Inc. for the Filtration System and thirty four (34) Welding Booths
three (3) Grinding Booths for the new CAT Building.
Background:
The welding program at the Alisal Campus will support Agriculture, Auto and Diesel
Mechanics and Construction. The new, state of the art equipment will enable the program to
serve more students.
Summary:
Hartnell issued a request for bids (RFB) on March 22, 2010 for the equipment needed for the
new welding space in the CAT Building. A total of two (2) companies submitted bids. College
faculty and staff reviewed the bids to ensure compliance with the specifications advertised and
determined that Oskar Environmental, Inc. submitted the lowest responsive bid of $385,953 for
the equipment, including installation.
Budget Implications:
The budgeted amount is $385,953 and to be paid with Measure H Bond Funds (50%) and State
Group 2 funds (50%).
AGENDA ITEM FOR BOARD MEETING OF: May 4, 2010
Title:
Grant Sub-award through University
Corporation (Foundation) California State
University, Monterey Bay from Bay Lumina
Foundation
Number:
Area:
Status:
V. J.
Office of Academic Affairs and Accreditation Consent Action
Prepared by: Dr. Suzanne Flannigan
Recommendation:
That the Board of Trustees authorizes the administration to enter into an agreement to accept
funds from the University Corporation (Foundation) California State University, Monterey
Bay. (CSUMB) as a sub recipient of a grant from the Lumina Foundation.
Background: From time to time, Hartnell College, is included as a partner or sub-recipient of
a grant submitted by another college, university or organization. Unlike grants that originate
with Hartnell employees, applications such as this one have not been brought to the Board for
approval unless the grant is funded and the college has been so notified.
Summary:
The Lumina Foundation has awarded a grant of $500,000 to CSUMB Foundation over three
years of which Hartnell will be the sub recipient of $98,418.
This project is in partnership with Cal State University, Monterey Bay, Monterey Peninsula
College, and Hartnell with the focus on improving outcomes for developmental courses
critical to student success at all three institutions by exchanging current best practices and
developing innovative courses that ensure success in developmental Math and Writing. The
goal is to provide outstanding preparation opportunities for all students and to increase
transfer rate from community college to CSUMB and the completion rate of students at
CSUMB.
Project Director: Hartnell faculty, Heidi Ramirez and Hetty Yelland
Term: May 5, 2010 through September 30, 2012.
Budget Implications:
$98,418 will be received from the University Corporation (Foundation) California State
University, Monterey Bay.
Source of Funds:
Sub-award: $98,418
AGENDA ITEM FOR BOARD MEETING OF: May 4, 2010
Title:
Number:
V. K.
Approve and/or Ratify Personnel Actions
Area:
Human Resources & Equal Employment
Opportunity
Status:
Consent Action
Recommendation:
Approve and/or ratify personnel actions as listed below.
Summary:
Ratification of:
1 retirement of regular personnel
2 resignations of regular personnel
1 release of regular employee due to layoff
3 appointments to regular classified positions
1 voluntary transfer to regular classified position
5 part-time instructors for spring semester 2010
1 substitute position
2 voluntary positions
5 professional expert hires
6 student worker hires for spring semester 2010
Detail:
I. Retirements, resignations, releases, and leave requests
A. Ratify retirement of regular personnel:
1. Mary Brown, DSPS Specialist (#CC-90), effective July 16, 2010.
B. Ratify resignations of regular personnel:
1. Seetha Chitti, Programmer Analyst (#CC-159), effective May 14, 2010.
2. LeeAnn Emanuel, DSPS Counselor (#F-26), effective June 11, 2010.
C. Ratify release of regular personnel:
1. Guadalupe Cabrera, Food Service Worker (#CL-3), Cafeteria, effective July 1,
2010, due to layoff, and placement on 39-month re-employment list in
accordance with Education Code §88117.
1
AGENDA ITEM FOR BOARD MEETING OF: May 4, 2010
II. Appointments
A. Ratify appointment to regular classified positions. These appointments are part of
the reorganization of the Student Services area consistent with the Memorandum
of Understanding signed between the District and the CSEA in December 2009
and approved by the Board on January 19, 2010:
1. Irene Haneta, full-time, 40 hours per week, 12 months per year, Enrollment
Services Lead (#CC-174), Student Services, Step A, effective April 5, 2010.
This action reflects a promotion from Admissions and Records Technician
(#CC-75), Student Services.
2. Mercedes Quintero, full-time, 40 hours per week, 10 months per year, Student
Life Coordinator (#CC-64), Student Services, Step A, effective April 5, 2010.
This action reflects a promotion from Administrative Assistant – Title V (#CC125), Educational Technology and Library.
3. Jessica Tovar, full-time, 40 hours per week, 12 months per year, Financial Aid
Lead (#CC-172), Student Services, Step E, effective April 5, 2010. This action
reflects a promotion from Financial Aid Specialist (#CC-93), Student Services.
B. Ratify voluntary transfer to regular classified position:
1. Leda Polio, full-time, 40 hours per week, 12 months per year, from
Administrative Assistant – SBDC (#CC-153), to Administrative Assistant –
Title V (#CC-125), effective April 26, 2010. This action, which has been
reviewed and approved by CSEA, will avoid layoff due to the discontinuation
of the SBDC program.
C. Ratify appointment of part-time instructors for spring semester 2010:
1. Barry Eisenberg, Agriculture Business Technology
2. Steven Hanley, English
3. Cicely McCreight, Psychology
4. Carla Pantoja, Theater. Appointment based on equivalency as follows: B.A. in
Theater Arts. Coursework and extensive professional resume of acting,
directing, musical direction, design and technical assignments. Certificate in
Shakespeare – Royal Academy of Dramatic Art.
5. Joshua Stewman, Construction
D. Ratify appointment of substitute positions:
1. Ying Chu, $16.52/hr (20 hrs/week), Division Administrative Assistant,
April 7 – May 28, 2010.
E. Ratify volunteers:
1. Joseph Calado, assist soccer team, February 24 – June 2, 2010.
2
AGENDA ITEM FOR BOARD MEETING OF: May 4, 2010
2. Gabriel Garcia, assist in student services area, March 20 – 31, 2010.
F. Ratify appointment of Professional Experts:
a. The Foster Kinship Care Education Program (FKCE) provides advanced
training for current and prospective foster, relative, and non-related extended
family member caregivers, adoptive parents, and local agency employees; and
support for foster home recruitment activities. This grant funded program is a
joint effort of the California Community College Chancellor’s Office and the
Department of Social and Employment Services (DSES). Assignments
include orientation leaders, trainers, childcare and activity providers, and
program coordination, and run through June 10, 2011:
1. Emily Molinar, $13/hr, (as needed), child care lead.
2.
Emily Molinar, $16/hr, (as needed), childcare.
b. Administration of Justice 102 PC 832 Arrest and Firearms is designed to
satisfy the curriculum standards of the Commission on Peace Officer
Standards and Training (POST) as required by Penal Code 832, for the spring
semester, January 25 – June 2, 2010:
3. Ernesto Castro, $47/hr (as needed), range master.
4. Ben Jimenez, $47/hr (as needed), defense tactics instructor.
c. Hartnell’s theater arts program/The Western Stage (TWS) provides students
the opportunity to learn their craft within a professional context. Assignment
runs through June 30, 2010:
5. Leslie Lancaster, $3,250/season, coordination of props and stage
management.
G. Ratify appointment of student workers for spring semester 2010:
1.
Claudia Cerna Bravo, Academic Learning Center, Student Worker II
2.
Jessica Geiger, Academic Learning Center, Student Worker II
3.
Maricela Mendoza, Academic Learning Center, Student Worker I
4.
Masaya Nakamura, Advanced Technology, Student Worker III
5.
Phillip Yee, Library, Student Worker I
6.
Ernesto Yzquierdo, Advanced Technology, Student Worker III
3
PUBLIC HEARING
AGENDA ITEM FOR BOARD MEETING OF: May 4, 2010
Title: Public Hearing
Hartnell Community College District
(HCCD) and California School Employees
Association (CSEA), Chapter 470, Initial
Collective Bargaining Proposals, per
Government Code Section 3547(a)
Area:
Number:
Human Resources & Equal Employment
Opportunity
Action
VI
Status:
Recommendation:
That the President of the Board of Trustees open a public hearing on the Hartnell
Community College District (HCCD) and the California School Employees Association
(CSEA), Chapter 470, collective bargaining proposals. After hearing comments, if any,
the President of the Board of Trustees closes the public hearing.
Summary:
At the Board meeting of April 6, 2010, the Hartnell Community College District (HCCD)
and the California School Employees Association (CSEA), Chapter 470, initial collective
bargaining proposals were presented pursuant to Government Code Section 3547(a). A
public hearing was scheduled for May 4, 2010, to accept input on the proposals.
ACTION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
May 4, 2010
Title:
Ratify Budget Revisions
Number:
Area:
Office of Support Operations
Prepared by: Kent Stephens
Status:
Action (Roll Call Vote)
VII. A.
Recommendation:
That the Board of Trustees ratifies Budget Revisions for FY 09-10 numbered 8656 to 8775.
Summary:
The adopted budget each year represents the best estimate of revenue and expenditures. As the
year progresses and actual amounts are known, budget changes must be made.
Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget
revisions consist of transfers between major object expenditures or from the appropriations for
contingencies, as well as budgetary increases for the use of funds not included in the original
budget.
All budget entry numbers are assigned automatically assuring a complete sequence accounting.
Numeric breaks on the attached report are due to the exclusion of budget transfers, which do
not require Board approval. The accompanying Budget Journal Entry Detail Report was
produced directly from the accounting software.
Budget Implications:
The Unrestricted General Fund budget remains unchanged.
The Restricted General Fund increased by $215,042.72 due to increased revenue to program.
AGENDA ITEM FOR BOARD MEETING OF:
May 4, 2010
Title:
Number:
Approve and Authorize the Administration to enter
into a Professional Services Contract with Aurum
Consulting Engineers Monterey Bay, Inc. – Survey
and Design for Keyless Entry and Closed Circuit
TV System
Area:
Status:
Office of Facilities
Consent Action
VII. B.
Recommendation:
That the Board of Trustees approves and authorizes the administration to enter into a contract with
Aurum Consulting Engineers Monterey Bay, Inc. for the design of the new keyless entry and Closed
Circuit TV (CCTV) system for the main campus and the King City Education Center.
Background: At the April 2010 meeting, the Board tabled this item until May to enable them to have
more time to review the matter. Also, they requested that a representative of the Engineering Design
Firm be present to answer any questions the Board may have. Since then, staff gathered additional
information, including the fact that there are 487 doors on the main campus. To re-key each of these
doors when a master (2099) is lost would cost a minimum of $60,000 ($122 per door), each time. Keys
disappear in a variety of ways: when employees leave, or lose their keys, etc. In addition, faculty and
staff are inconvenienced and security’s time is encumbered by having to open doors for employees.
The theft of equipment, especially, high tech equipment, now exceeds $6,000 per month. The keyless
entry system provides an electronic history of who opens the door and when. And, while the card (or
fob) reader only identifies the owner, the digital photograph will identify the user. The keyless entry
system is web based and can be managed remotely. If one loses their card or fob, it can be deactivated
immediately and a history created. If one is now given additional assignments, and thus authorized to
enter additional or different rooms, the card or fob is electronically updated. This not only reduces staff
time in making and delivering keys, it reduces the frustration and wait time of staff. A keyless entry
system is being installed in the CAT buildings at the Alisal and the refurbished College Center. It takes
more design and installation time to implement this system in existing buildings because of the wiring
required. However, the staff believe that issues of safety of people and property, as well as convenience
and a better use of staff time, justifies the cost of implementing a keyless entry system throughout the
college, its main campus, the Alisal, and King City.
Summary:
Aurum will perform a survey of every door on the campus and design a set of plans and specification
for the implementation of a keyless entry system for the main campus and King City Education Center.
Additionally, they will design for a CCTV system at all building entrances and exits.
The keyless entry and CCTV systems are designed to increase safety and security of people and
property on campus. The design requires significant on site examination by an engineer to determine
feasibility and electrical requirements. Once this process has been completed, the specifications for
equipment and installation will be developed and put out for bid. The Design Contract includes
development of the specifications for equipment and installation.
Budget Implications:
The budget for the above referenced Professional Service Contract is $42,150 and will be paid
with Measure H funds as provided for safety and security.
AGENDA ITEM FOR BOARD MEETING OF: May 4, 2010
Title:
Adopt Resolution 10:4, Electing to be
Number:
Subject to Public Employees’ Medical and
Hospital Care Act only with Respect to
Members of the Hartnell College Faculty
Association and Fixing the Employer’s
Contribution for Annuitants at Different
Amounts
Area:
Human Resources & Equal Employment
Opportunity
VII. C
Status:
Action (Roll-call)
Recommendation:
That the Board of Trustees adopts Resolution 10:4, Electing to be Subject to Public Employees’
Medical and Hospital Care Act only with Respect to Members of the Hartnell College Faculty
Association and Fixing the Employer’s Contribution for Annuitants at Different Amounts.
Summary:
At the request of the Hartnell College Faculty Association, the Board of Trustees notified
the Monterey County Schools Insurance Group (MCSIG) of the faculty’s intent to withdraw
from MCSIG effective June 30, 2010. Over the last academic year, the District’s labormanagement benefits committee has been exploring benefits options for all employees, and
the faculty association has been an active part of this study. The faculty recently voted to
obtain its healthcare coverage from CalPERS. This resolution is the necessary first step for
allowing the faculty and faculty retirees to enroll in CalPERS in time for a July 1, 2010
effective coverage date.
NOTE: The Resolution will be available at the meeting. The terms of the
resolution are currently under negotiation and expect to be finalized before the
Board meeting of May 4, 2010.
Budget Implication:
The actual budget implications cannot be fully known at this time, as the district
contribution to healthcare coverage is subject to ongoing negotiations. The cost of healthcare
premiums with CalPERS is lower than similar MCSIG coverage, though the liability for
covering current retirees will increase incrementally over the next 20 years.
HARTNELL COMMUNITY COLLEGE DISTRICT
RESOLUTION 10:4
ELECTING TO BE SUBJECT TO
PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT
ONLY WITH RESPECT TO MEMBERS OF A SPECIFIC EMPLOYEE ORGANIZATION
AND
FIXING THE EMPLOYER'S CONTRIBUTION FOR EMPLOYEES AND THE
EMPLOYER CONTRIBUTION FOR ANNUITANTS AT DIFFERENT AMOUNTS
WHEREAS, (1)
Government Code Section 22922(b) provides that a contracting agency
may elect upon proper application to participate under the Public
Employees' Medical and Hospital Care Act with respect to a recognized
employee organization only; and
WHEREAS, (2)
Government Code Section 22920(a) defines a school employer as a
contracting agency, and
WHEREAS, (3)
Government Code Section 22892(c) provides that a contracting agency
may fix the amount of the employer's contribution for employees and the
employer's contribution for annuitants at different amounts, provided that
the monthly contribution for annuitants is annually increased to equal an
amount not less than the number of years the contracting agency has
been subject to this subdivision multiplied by 5 percent of the current
monthly contribution for employees, until such time as the amounts are
equal; and
WHEREAS, (4)
the Hartnell Community College District, hereinafter referred to as School
Employer is an entity meeting the above definition; and
WHEREAS, (5)
The School Employer desires to obtain for the members of the Hartnell
College Faculty Association, who are employees and annuitants of the
agency, the benefit of the Act and to accept the liabilities and obligations
of an employer under the Act and Regulations; now, therefore, be it
RESOLVED, (a)
That the School Employer elect, and it does hereby elect, to be subject to
the provisions of the Act; and be it further
RESOLVED, (b)
That the employer's contribution for each employee shall be the amount
necessary to pay the full cost of his enrollment, including the enrollment of
his family members in a health benefits plan up to a maximum of $105.00
per month plus administrative fees and Contingency Reserve Fund
assessments; and be it further;
RESOLVED, (c)
That the employer's contribution for each annuitant shall be the amount
necessary to pay the cost of his enrollment, including the enrollment of his
family members, in a health benefits plan up to a maximum of $1.00 per
month; and be it further
NEW SCHOOL GROUP UNEQUAL 1 FIXED
Revision July 2009
RESOLVED, (d)
That the employer's contribution for each annuitant shall be increased
annually by 5 percent of the monthly contribution for employees, multiplied
by number of years of employer’s participation in PEMHCA, until such
time as the contributions are equal;
And that the contributions for employees and annuitants shall be in
addition to those amounts contributed by the School Employer for
administrative fees and to the Contingency Reserve Fund; and be it
further
RESOLVED, (e)
That the Hartnell Community College District has fully complied with any
and all applicable provisions of Government Code Section 7507 in electing
the benefits set forth above; and be it further
RESOLVED, (f)
That the executive body appoint and direct, and it does hereby appoint
and direct, the Superintendent/President to file with the Board of
Administration of the Public Employees' Retirement System a verified
copy of this Resolution, and to perform on behalf of said School Employer
all functions required of it under the Act and Regulations of the Board of
Administration; and be it further
RESOLVED, (g)
That coverage under the Act be effective on
July 1, 2010.
Adopted at a regular meeting of the Board of Trustees
at Salinas, California this 4th day of May 2010.
Signed:
_________________________________
Patricia Donohue, Board President
Attest:
_________________________________
Phoebe K. Helm, Board Secretary
Superintendent/President
NEW SCHOOL GROUP UNEQUAL 1 FIXED
Revision July 2009
INFORMATION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
Title:
May 4, 2010
Number:
VIII. A.
Receive Report on Construction Projects
Area:
Status:
Office of Facilities
Information
Recommendation:
That the Board of Trustees receives the report on construction projects dated
April 27, 2010.
Summary:
Each month, the Board of Trustees receives a verbal and written report on current design,
planning, and construction projects as funded by Measure H.
CONSTRUCTION UPDATE
AS OF 04/27/2010
CURRENT DESIGN, PLANNING AND CONSTRUCTION PROJECTS
PLANNING PROJECTS

Alisal Campus Master Plan
⇒ The District has begun the planning process for the 142 acres of the Alisal Campus
⇒ The process will include two master plans, (1) for the +/- 42 acre campus and (1) for the
remaining +/- 100 acres
⇒ Once a master plan is complete the EIR process will begin with the City of Salinas
⇒ The land swap with the City of Salinas is currently underway. It is anticipated that this will take
between 18 and 24 month
⇒ The FDA has approached the College about having a permeant facility on the Alisal Campus for
their emergency response trailers. The District is currently working with them to bring a
recommendation forward.

Main Campus Facilities Master Planning Process
⇒ The 5-year Capital Outlay Plan was completed and submitted to the CCCCO on June 29, 2009.
⇒ The 2009-10 IPP for a new Health Sciences & Nursing Building was completed and submitted to
the CCCCO on June 29, 2009.
⇒ The enrollment projections were protested on April 14th and we are awaiting
the result.

Science Building FPP
⇒ Lionakis, out of Sacramento, is the Architect of Record for this project, which includes the
preparation of the FPP.
⇒ The kick-off meeting for the FPP took place on 02/19-20
⇒ The stakeholders took a trip to Cal Poly on 03/09 to look at their facilities
⇒ At our second meeting a few general layouts were established and we are working from those
layouts
⇒ The group took its second field trip to look at both San Mateo and San Jose City College’s new
science building
⇒ The last programming meeting was May 8 and all the user groups concerns were addressed
⇒ Lionakis completed the FPP and the Board Approved the document on June 8, 2009 and the FPP
was submitted to the CCCCO on June 29, 2009.

CAB Building Renovation
⇒ The programming for this project has started
⇒ The pre-qualification package for a Design/Build entity was out to prospective teams in
December and was due on January 7, 2010. A total of 25 teams submitted.
⇒ The short-list has been created and the letter to those firms have been sent out. Additionally
letters were sent to the remaining 20 firms who submitted pre-qual packages.
⇒ Of the 25 DBEs a total of 24 firms met the pre-qual minimum requirements
⇒ The list was shortlisted to the top five scores, which ended up yielding a total
of 6 DBE teams:
• Rudolph & Sletten - Lionakis
• Dilbeck & Sons - HBFL
DESIGN PROJECTS
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
1
•
•
•
•
Kitchell - Smith Group
Blach Construction - BFGC-IBI
Lusardi Construction Company - Davy Architecture
Soltek Pacific Construction Company - Mosher Drew Watson Ferguson

City Sidewalk Replacement
⇒ As part of the main campus EIR mitigation Hartnell was to replace the city sidewalk, as needed,
around the entire campus. Because of the favorable bid climate the District is working on getting
the project design and approved by the CIty and completed in the next 4 - 6 month.
⇒ An RFQ was put out on the street for interested civil engineering firms interested in design the
sidewalk, bus turnout and misc infrastructure projects on the campus.
⇒ A total of three firms submitted and all were shortlisted and issues and RFP.
⇒ The anticipated schedule is as follows:
• CIty sidewalk design and approval by City - June 1, 2010
• Bid Period - June 1, 2010 - June 24, 2010
• Construction - July - October 2010
⇒ C3 Engineering was chosen based off of the firms experience and cost
proposal.
⇒ The design work will start on May 5th and are still on schedule to complete
the work per the above schedule.

Keyless Entry and CCTV System
⇒ Aurum Consulting Engineers will be preparing a campus wide design of a keyless entry and CCTV
system for the main campus aThe anticipated schedule is as follows:
⇒ The anticipated schedule is as follows:
• Design Period - May 5 - June 18
• Bid Period - May 24 - June 17 June 19 - July 20
• Construction - August - December 2010

CAB Chiller and Boiler Replacement
⇒ Axiom Engineers will be preparing a design of a new energy efficient chiller and boiler for CAB
⇒ We will also be working with PG&E to investigate a possible rebate for the delta between the
existing units and the new units
⇒ The anticipated schedule is as follows:
• Design Period - April 7 - May 21
• DSA Review - May 24 - June 24
• Issue RFB for Chiller and Boiler Units - May 24 - June 15
• Bid Period - July 1 - July 30
• Construction - Sept 6 - January 14, 2011
⇒ Axiom and Skyline Engineering are working on the design of the project
⇒ The District plans on bidding the equipment (chiller & boiler) in the next few
weeks so the an order can be placed and the equipment can arrive sooner
⇒ Once the design is completed we will bid the work per the above schedule
⇒ The DIstrict is also working with PG&E to get a rebate for the energy
efficient changes which are being made.

Campus Lighting Phase II
⇒ Aurum Consulting Engineers will be modifying the plans they prepared for the phase I project and
resubmitting to DSA for approval
⇒ The new lights will be in front of the LRC and parking structure on Central and Cypress St.
⇒ The anticipated schedule is as follows:
• Design Period - April 7 - May 7
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
2
•
•
•
•
⇒
⇒
DSA Review - May 10 - May 31
Issue RFB for lights - May 10 - June 3
Bid Period - June 7 - July 8
Construction - August - October
Aurum is continuing to work on the project documents.
Once the District has a count of the lights which will be needed for the
project, those lights will be ordered and the contractor will be responsible to
install those lights.

CAB Refresh #3
⇒ During the summer break the District will refresh a number of rooms in CAB north and south
⇒ The project will include new finishes, furniture and infrastructure to make the classes smart
classrooms
⇒ The instruction to bidders is being put together and the project will be out to
bid in the next few weeks.

Pool Renovation
⇒ The Hartnell pool, which is a PE classroom, will be remodeled and is anticipated to start on June
5, 2010 and be completed around August 1, 2010.
⇒ An RFP was issued for design services and BFGC was the selected firm for the project
⇒ The anticipated schedule is as follows:
• Design Period - April 7 - May 1
• Bid Period - May 3 - May 25
• Construction - June 7 - August 15
⇒ The design is scheduled to be completed and the project will be out to bid on
May 4th which should allow for the above schedule to be met.

Technical Training Building
⇒ Hartnell issued a request for qualifications (RFQ) for architectural services
related to the design of the Technical Training Building on the Alisal Campus.
A total of eight firms submitted an RFQ. A group of faculty and staff(the
users of the building) met and shortlisted a total of 5 firms for interviews.
The shortlisted firms were: NTD (Salinas), Paul Davis Architecture
(Monterey), W, R & D (Monterey), BAG (Salinas) and Kasavan Architects
(Salinas).
⇒ The users then interviewed the firms and they selected NTD based off of
previous similar project experience and cost.
⇒ The project is anticipated to be between 10 and 15K square feet and will
house the auto and diesel mechanics programs as well as part of the
construction program.

PE Renovation Project
⇒ Sugimura Finney (SFA) is the Architect of Record for this project
⇒ The plans were submitted to DSA on February 26, 2009
⇒ The project was out to bid on May 19th and the bid opening was on June 23, 2009.
⇒ There was a total of 5 bidders on the project with Perma-Green Hydroseeding (PGH) being the
responsive low bidder at $4,114,400.
⇒ Work started on July 8 and phase I, the new soccer field is scheduled to be completed on August
5, 2009.
⇒ The remainder of the work is scheduled to be completed by February 1, 2010.
CONSTRUCTION PROJECTS
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
3
⇒
⇒
⇒
⇒
⇒
The soccer field has been completed and the first game is scheduled for 09/29/09
Both the softball and baseball fields have been used for games
The area was paved out on March 25 & 26th and minor items are being completed at this time
The stadium still seats will be onsite on April 19th and will be installed and completed by the
beginning of May
The final item for the project is to pave the turnaround on Alisal St. Once
that work is completed minor punch-list and landscaping items will be
completed and the project can be closed out.

Northeast Landscaping Project
⇒ Bellinger Foster Steinmetz (BFS), out of Monterey, is the Architect of Record for this project
⇒ Monterey Peninsula Engineering is the contractor for the project ($1,223,000)
⇒ They were given notice to proceed on April 20, 2009
⇒ The demo and site balance work has been completed.
⇒ All hardscape has been poured but a conflict has come up with four areas within the project
which we are trying to mitigate.
⇒ The project was completed as of April 27th when all the concrete joints were
coaxed.

Alisal Campus Center for Applied Technology
⇒ Kasavan Architects is the AOR for the project
⇒ Dilbeck construction is the GC for this project ($19,340,000)
⇒ Construction began on July 14, 2008
⇒ The project will be completed in 2010
⇒ All structural steel has been erected
⇒ Interior metal studs and drywall is currently going up
⇒ The roofing and exterior siding is currently going up
⇒ Check out the webcam on the Measure H website, http://webcam.hartnell.edu/popup.html
⇒ Interior finishes are continuing to be placed in the building.
⇒ The welding equipment is scheduled to be ordered on May 5th and all will be
installed by August 1st and will be ready for classes to start in fall.

Student Center Renovation/Remodel Project
⇒ BFGC is the Architect of Record for this project
⇒ DMC Construction was the low bidder and will be the GC for the project
⇒ Construction started on November 17th and is scheduled to be completed by September 2010
⇒ The new bookstore in Steinbeck Hall is the first scope of work
⇒ DMC finish the heavy demo work over the break and they are now finishing up the Steinbeck
side of the building.
⇒ During spring break the move of the bookstore and the reopening of Steinbeck Hall took place
⇒ DMC is now working on the remainder of the building and is still on schedule
to be completed by September 2010

FDA Site Preparation Project
⇒ As part of the FDAs new home on the Alisal Campus, a 30,000 sq. ft. area will be prepped for
their future use.
⇒ The project was bid and Granite Construction was the low bidder on the project
⇒ Because of the rain the project was started on April 26th and should be
completed by the beginning of June.
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
4
AGENDA ITEM FOR BOARD MEETING OF:May 4, 2010
Title:
Number:
Receive and Accept Financial Statements for
Period Ending March 31, 2010
VIII. B.
Area:
Status:
Office of Support Operations
Prepared by: Kent Stephens
Information
Recommendation:
That the Board of Trustees receives and accepts the Financial Statements for the period ending
March 31, 2010.
Summary:
Financial Statements of District funds for the period ending March 31, 2010 are attached for
information.
Budget Implications:
None
AGENDA ITEM FOR BOARD MEETING OF: May 4, 2010
Title:
Correction of Funding Source for Contract
Amendment Between Hartnell Community
College District and M.J. Johnson for Grant
Writing
Number:
Area:
Office of Institutional Advancement
Prepared by: Beverly Grova
Status:
VIII. C.
Information
Recommendation:
That the Board of Trustees receives the correction of the funding source for the contract
amendment between Hartnell Community College District and M.J. Johnson for grant writing.
Background:
Last month the Board approved this contract, however the item indicated that the funds would
come from both the General Fund and Grant Funds. It should have stated that the funds would
come from the General Fund and Workforce Training Funds. The item is being brought as an
informational item as clarification, but not action, is needed for this purpose.
Summary:
This correction is to clarify that the funds for the amendment to M.J. Johnson’s contract as
consultant and grant writer will come from the general fund and workforce training funds as
listed below, not from grant funds as previously stated.
The amendment extends the term of the agreement to June 30, 2011 and increases
compensation for services for academic year 2009-2010 by $30,000. For 2010-2011, the
compensation for services is $45,000.
Budget Implications:
General Fund /Workforce Training $ 75,000
BOARD OF TRUSTEES
ADJOURNMENT