HARTNELL COMMUNITY COLLEGE DISTRICT
REGULAR MEETING OF THE BOARD OF TRUSTEES
AGENDA
June 22, 2010
TIME/PLACE:
411 Central Avenue, Salinas
Board Room (CAB-112)
5:00 p.m. – PUBLIC SESSION – Board Room (CAB-112)
5:05 p.m. – CLOSED SESSION
6:00 p.m. – RECONVENE PUBLIC SESSION - Board Room (CAB-112)
Board of Trustees
Patricia Donohue, President
Kevin Healy, Vice President
Candi DePauw, Bill Freeman, Elia Gonzalez-Castro
Ray Montemayor, Erica Padilla-Chavez
Shaundra Taylor, Student Trustee
Dr. Phoebe Helm, Superintendent/President, Secretary to the Board
The Board of Trustees welcomes you to its meetings, scheduled on the first Tuesday of each month,
unless otherwise noted.
The agenda and accompanying documents are on the college’s website at www.hartnell.edu/board.
Contracts requiring approval of the Board on this agenda are available to view in the President’s
Office. Typically, the agenda consists of the following:
A. CONSENT AGENDA: These matters include routine administrative and financial actions and
normally approved by a single majority vote.
B. REGULAR AGENDA: Action Items: These items include significant administrative and
financial actions classified by departmental areas and approved by majority vote for each item.
Information Items: These items include presentations to the Board and items for discussion
prior to Board action, normally taken at the next meeting.
C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957
and/or 54957.6, the Board of Trustees may meet in Closed Session to consider legal, personnel,
labor, and/or contract matters.
INDIVIDUALS DESIRING TO ADDRESS THE BOARD: Any member of the audience desiring
to address the Board should complete and submit to the Superintendent prior to the meeting, if
possible, a Speaker Request Form, available at the door. When the item PUBLIC COMMENTS is
taken, the Board President will recognize those who have filled out a Speaker Request Form in the
order in which they are received. The Board President may limit the time of presentation to three
minutes per speaker, and a maximum of fifteen minutes. Following public comment, the Board
President will limit discussion to the Board only.
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all
students shall have equal access to a quality education and the opportunity to pursue and achieve their
goals. We are responsive to the learning needs of our community and dedicated to a diverse
educational and cultural campus environment that prepares our students for productive participation
in a changing world.
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 1 of 5
I. OPEN SESSION, CALL TO ORDER – 5:00 P.M.
A. ROLL CALL
B. ADOPT AGENDA
C. DISCLOSURE OF ITEMS DISCUSSED IN CLOSED SESSION, AS FOLLOWS:
Items discussed in Closed Session will include, legal, personnel, labor, and/or contract matters
authorized for Closed Session per Government Code Sections, 3549.1, 54956.9, 54957, and/or
54957.6.
1. Side Letter Agreement – California Schools Employees Association
2. Non-Bargaining Groups (Confidentials, Supervisors, and Administration)
3 Hartnell College Faculty Association
4. L-39, International Union of Operating Engineers
D.
PUBLIC COMMENT PERIOD REGARDING CLOSED SESSION ITEMS
Fifteen minutes set aside for public comment on closed session items.
Maximum three minutes each.
II. MOVE TO CLOSED SESSION
III. RECONVENE PUBLIC SESSION
Pledge of Allegiance
A.
REPORT OUT FROM CLOSED SESSION
B.
PUBLIC COMMENTS ON PUBLIC SESSION ITEMS AND ITEMS NOT ON THE
AGENDA
Fifteen minutes (three-minute maximum per person) set aside to receive public comments on
public session agenda items or items not on the public session agenda, but within the jurisdiction
of the Board.
1. Receive public comments on items on the public session agenda
2. Receive public comments on items not on the public session agenda
C.
SWEARING IN OF 2010-2011 STUDENT TRUSTEE
IV. PRESENTATIONS
V.
A.
2009-2010 STUDENT SENATE RECOGNITION
Dr. Greg Peterson and Mercedes Quintero
B.
CONSTRUCTION PROGRAM
Mike Thomas and Firehawk
C.
BOND OVERSIGHT COMMITTEE UPDATE
Damon Felice
CONSENT ACTION ITEMS
A.
MINUTES
Adopt minutes of Regular Meeting of May 4, 2010 and Special Meeting of May 18, 2010.
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 2 of 5
B.
RATIFY DISBURSEMENTS
Ratify the disbursements from any or all of the following funds: general; debt service;
bookstore; child development; capital outlay projects; scheduled maintenance; property
acquisition; bond projects, cafeteria; self-insurance; retirees health benefits; associated student
body; scholarship, loan, and trust; and intercollegiate athletics.
C.
ACCEPT TRANSFER OF NON-CASH DONATIONS
Accept the non-cash donations from the Hartnell College Foundation.
D.
RATIFY CURRICULUM COMMITTEE ACTIONS
Ratify the recommendations from the Curriculum Committee.
E.
RATIFY AN AGREEMENT TO ACCEPT FUNDS FROM UCSC AS A SUBRECIPIENT
Ratify an agreement to accept funds from the University of California, Santa Cruz (UCSC) as a
sub-recipient of a grant from the National Science Foundation. The sub-award amount is
$50,000 over a period of one year. The purpose of the sub-award is to focus on providing
students with an engaging remote laboratory for interactive experiments in renewable energy.
F.
RATIFY CONTRACT WITH DMC CONSTRUCTION FOR THE CLASSROOM
ADMINISTRATION BUILDING (CAB) REFRESH PROJECT, #3
Ratify a contract with DMC Construction for the 2nd and 3rd floors of the Classroom
Administration Building (CAB) Refresh Project, #3. The budget for this project is $436,490 and
paid by funds from Measure H.
G.
RATIFY CONTRACT WITH WESTERN WATER FEATURES FOR POOL
RENOVATION PROJECT
Ratify a contract with Western Water Features for the pool renovation project. The budget for
this project is $545,000 and paid by funds from Measure H.
H.
RATIFY CONTRACT WITH COUNTY OF MONTEREY, PROBATION
DEPARTMENT FOR THE COORDINATION OF TRAININGS FOR THE SEVEN
CHALLENGES PROGRAM
Ratify a contract with the County of Monterey, Probation Department, for the coordination of
trainings, training supplies, and use of facilities for the Seven Challenges Program. The contract
will reimburse the Foster and Kinship Care Program $31,300 through June 30, 2011.
I.
APPROVE AND AUTHORIZE THE ADMINISTRATION TO ENTER INTO AN
AGREEMENT WITH ALPERT/MCKEE COMPANY, GRANT WRITERS
Approve and authorize the administration to enter into an agreement with Alpert/McKee
Company, grant writer for the Hispanic Serving Institution, Title V CCRAA Grant. If awarded,
the cost for these services will be 6% of the awarded funds in years one and two, 5% in year
three, and 4% in years four and five.
J.
APPROVE AND AUTHORIZE THE ADMINISTRATION TO ENTER INTO AN
AGREEMENT WITH THE CITY OF SALINAS FOR A VOLUNTARY FITNESS
INCENTIVE PROGRAM
Approve and authorize the administration to enter into an agreement with the City of Salinas for
a Voluntary Fitness Program for its employees. The term of the agreement is June 25, 2010 to
September 1, 2010.
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 3 of 5
K.
APPROVE AND AUTHORIZE THE ADMINISTRATION TO ENTER INTO AN
AGREEMENT WITH THE COUNTY OF MONTEREY, PROBATION DEPARTMENT
FOR A VOLUNTARY FITNESS INCENTIVE PROGRAM
Approve and authorize the administration to enter into an agreement with the County of
Monterey, Probation Department for a Voluntary Fitness Program for its employees. The term
of the agreement is June 1, 2010 to September 1, 2010.
L.
APPROVE AND AUTHORIZE THE ADMINISTRATION TO ENTER INTO A
CONTRACT WITH JM ELECTRIC FOR THE CAMPUS LIGHTING PROJECT,
PHASE II
Approve and authorize the administration to enter into a contract with JM Electric for the
Campus Lighting Project, Phase II. The project includes lighting along Central Avenue, Cypress
Street, in front of the Learning Resource Center, and Parking Structure. The budget for this
project is $86,250 and paid by funds from Measure H.
M. APPROVE THE USE OF THE GENERAL SERVICES ADMINISTRATION
AGREEMENT
Approve the use of the General Services Administration Agreement for the purchase of
computer comfort stations for the CAT Building. The projected cost for this purchase is
$250,000 and paid by funds from Measure H and the State.
N.
PERSONNEL ACTION
Approve and/or ratify personnel actions (included in packet).
VI. ACTION ITEMS
Action
A.
Action
B. RATIFY REQUIRED STATE REPORT: QUARTERLY FINANCIAL STATUS REPORT
(CCFS-311Q) FOR THE QUARTER ENDED ON MARCH 31, 2010.
Ratify required State Report: Quarterly Financial Status Report (CCFS-311Q) for quarter ended
March 31, 2010.
Roll-call
Action
APPROVE BUDGET REVISIONS
Approve budget revisions numbered 8783 to 8860.
C. ADOPT RESOLUTION 10:5, BUDGET REVISIONS, 2009-2010
Adopt Resolution 10:5, Budget Revisions 2009-2010
D. APPROVE TENTATIVE BUDGET 2010-2011, SET DATE AND TIME FOR PUBLIC
HEARING AND SET DATE TO ADOPT FINAL BUDGET FOR 2010-2011
California Code of Regulation, Title 5, Section 58305, requires that the District develop a
tentative budget and forward to the Monterey County Office of Education for validation on or
before July 1 of each year.
1. Approve the 2010-2011 tentative budget, required on or before July 1 of each year.
2. Set September 7, 2010 at 5:00 p.m. as the date and time to conduct a public hearing on the
2010-2011 budget.
3. Set September 7, 2010 as the date to adopt the 2010-2011 budget.
Roll-call
E. APPROVE TO DISCONTINUE MEDICAL LABORATORY TECHNICIAN PROGRAM
Approve to discontinue the Medical Laboratory Technician (MLT) Program as recommended by
the administration.
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 4 of 5
Roll-call
F. APPROVE TO REINSTATE BOARD BENEFITS
Approve to reinstate Board benefits.
VII. INFORMATION ITEMS
A. BOND OVERSIGHT COMMITTEE REPORT
Receive updated report on construction projects.
B. FINANCIAL STATEMENT
Receive financial statements for period ending April 30, 2010.
C. REPORTS FROM STUDENT, CLASSIFIED, AND ACADEMIC SENATES
Receive reports from senate on matters of interest to the college.
D. PRESIDENT’S REPORT
Receive report from the Superintendent/President.
VIII.
BOARD OF TRUSTEES
A. BOARD OF TRUSTEES COMMUNICATION
IX. NEXT MEETING
July 20, 2010, 5 p.m., 411 Central Avenue, Salinas, CA 93901
X. ADJOURNMENT
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 5 of 5
CONSENT ACTION
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Number:
Title:
Minutes of Regular Meeting of
May 4, 2010 and Special Meeting of
May 18, 2010
V. A.
Area:
Status:
Superintendent/President
Prepared by: Dr. Phoebe Helm
Consent
Recommendation:
That the Board of Trustees reviews, revises as appropriate, and adopts minutes of regular
meeting of May 4, 2010 and special meeting of May 18, 2010.
Summary:
Minutes of the Board of Trustees for are submitted for review and approval as follows:
Regular Meeting of May 4, 2010
Special Meeting of May 18, 2010
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
Hartnell College Board Room – CAB-112
411 Central Avenue
Salinas, California
May 4, 2010
OPEN SESSION
Meeting called to order at 5:00 p.m.
ROLL CALL
Patricia Donohue, President
Kevin Healy, Vice President
Candi DePauw
Bill Freeman (Arrived at 5:10 p.m.)
Elia Gonzalez-Castro
Ray Montemayor
Erica Padilla Chavez
Phoebe K. Helm, Superintendent-President/Board Secretary
Shaundra Taylor, Student Trustee – (advisory vote per Board Policy 1030)
AGENDA
On a motion by Trustee Montemayor, seconded by Trustee Healy, vote of 6-0
(Absent: Freeman), and by advisory vote of Aye (Taylor), the Board approved
the agenda.
DISCLOSURE OF
CLOSED SESSION
ITEMS
Trustee Donohue disclosed items for Closed Session as authorized per
Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6:
1. Faculty Association – Update on Negotiations
2. Notice of Intent to Layoff: One classified employee – L-39
PUBLIC
COMMENTS
REGARDING
CLOSED SESSION
There were none.
MOVED TO
CLOSED SESSION
The Board of Trustees of Hartnell Community College District, Dr. Phoebe Helm,
Superintendent/President, Terri Pyer, Associate Vice President, Human
Resources, and Kent Stephens, Vice President, Support Operations, moved to
Closed Session at 5:02 p.m. to consider legal, personnel, labor, and/or contract
matters authorized for Closed Session per Government Code Sections, 3549.1,
54956.9, 54957 and/or 54957.6.
RECONVENED
OPEN SESSION
The public session reconvened at 5:59 p.m. and Trustee Donohue announced the
Board recessed Closed Session and would reconvene after the business portion of
the public session.
PLEDGE OF
ALLEGIANCE
The Pledge of Allegiance was led by Trustee DePauw.
HCCD –REGULAR MEETING – MAY 4, 2010
Page 1 of 9
BOARD
WORKSHOP ON
THE BUDGET
Kent Stephens, Vice President, Support Operations thanked the Financial
Information Sub-Committee for their guidance to help build a budget for next
year. Also, he thanked Mr. Munoz and other members of his staff for all of their
work and support on the budget.
The Board praised Mr. Stephens for the excellent quality of the workshop on the
budget. His presentation included the district’s fund structure, the state funding
process, an update on where the college stands today, an outlook for next year,
based on the limited information currently available from the State, and the
budget process and timeline (Appendix A).
Beverly Grova, Vice President, Advancement, presented the restricted grant and
contract funds and stated that these funds exceed $28 million, of which $11
million is budgeted for this fiscal year. In addition, the restricted budget includes
$8 million in financial aid grants for students. Ms. Grova stated that an additional
$2 million is funded by private funds through the foundation. These private funds
have helped leverage more State and Federal grants. Dr. Helm stated that much
of the work involved in obtaining grants could not be done without the hard work
and support of grant writers, M. I. S. A., faculty and staff (Appendix B).
The Board and assembly applauded Mr. Stephens and Mrs. Grova for their
excellent presentation, stating that it was the best they have ever received and the
Board expressed their appreciation for all of their work.
PUBLIC
COMMENTS ON
PUBLIC SESSION
ITEMS AND ITEMS
NOT AGENDA
Melissa Stave, faculty, read aloud a letter of resignation on behalf of Ms. LeeAnn
Emanuel, Counselor, who has resigned after 8 years of service. In her letter, Ms.
Emanuel thanked the college, in particular Ms. Cathy Noble, Counselor, for her
support and guidance throughout her career at Hartnell College.
Andrew Ausonio, Ausonio Corporate, spoke about his concern over the prequalification package for a current design-build project. While Mr. Ausonio
strongly supports the design-build process, he believes the college should have
redesigned the scoring process (provided by the State) for smaller entities.
Dr. Helm clarified that 24 entities out of 25, pre-qualified and that 6 of those
entities were short-listed. Also, she stated that the state requirements for
community colleges are different than those for the K-12 system. She then stated
that since 2006, 76% of all bond funds from Hartnell College have been spent
locally (Appendix C). Dr. Helm said that she looks forward to helping form a
better understanding of the bidding process for community colleges through a
workshop supported by the college and the Builder’s Exchange.
Ron Waddy, faculty, read aloud excerpts from two letters written by a parent,
Timothy Amaral. Mr. Amaral’s letters express concern for campus safety and
urged the Board to consider keyless entry to campus facilities.
BOND OVERSIGHT
COMMITTEE
UPDATE
Mr. Damon Felice provided an oral report on the college’s current construction
projects, as well as, the written report which is housed on the college’s website:
http://www.hartnell.edu/board/packets/May_2010_Regular_Board_Meeting_Packet.pdf
(Page 75).
HCCD –REGULAR MEETING – MAY 4, 2010
Page 2 of 9
At the April meeting, Trustee Montemayor requested a representative from
Aurum Consulting attend the May meeting to help answer questions regarding
the design of keyless entry and close circuit TVs systems. Charlie Denley,
Aurum Consulting Engineers, was present, answered questions, and stated that
his company’s primary responsibility would be to design a system and to prepare
bid documents for keyless entry and close circuit TVs for the main campus and
King City Education Center. The cost for this service is $42,150, which is
largely driven by the amount of discovery required to determine the most
efficient and effective way to install these systems in existing buildings. Joining
Mr. Denley, were two representatives from Honeywell who, based on their
experience, answered technical questions on how a keyless entry and close circuit
TV system would operate. Some questions surrounded the life span of the
system, maintenance and frequency of hardware and software updates, estimated
total cost of a system, other community colleges using this type of system,
activating and deactivating the system remotely, design specification errors, and
training of staff.
STUDENT
SERVICES
CATEGORICAL
PROGRAM
ACHIEVEMENTS
Dr. Greg Peterson, Vice President, Student Affairs, and Paul Casey, Director,
EOP&S, presented the commendation received from the Chancellor’s Office and
provided a brief review of student services categorical program achievements. In
particular, EOP&S and CARE. Despite budget and staffing restrictions, their
programs are doing well and they continue to help many students reach their
goals. The Board and assembly viewed a short presentation of student
testimonies. Mr. Casey stated that each year the campus celebrates student
accomplishments through a student recognition luncheon and he invited the
Board. Dr. Helm thanked Mr. Casey and Dr. Peterson, acknowledging that in
only two years they had taken these programs, especially Cal Works, from
concern to excellence.
CONSENT ACTION
On a motion by Trustee Gonzalez-Castro, seconded by Trustee Montemayor, vote
of 7-0 and by advisory vote of Aye (Taylor), the Board moved to approve
Consent Action items A, B, C, E, F, G, H, I, and J.
Consent Action items D (Freeman) and K (Montemayor) were pulled for separate
discussion and/or separate vote.
A.
MINUTES
Approved minutes of regular meeting of April 6, 2010 as amended.
Dr. Helm asked that the wording construction program direct costs be replaced
with bond expenditures as noted on Page 2, Annual Report Bond Oversight,
fourth sentence. And, that the documents she referred to during the meeting
become Appendix B of the April minutes.
B. DISBURSEMENTS Approved disbursements from any or all of the following funds: general; debt
service; bookstore; child development; capital outlay projects; scheduled
maintenance; property acquisition; bond projects; cafeteria; self-insurance;
retirees health benefits; associated student body; scholarship, loan, and trust; and
intercollegiate athletics.
HCCD –REGULAR MEETING – MAY 4, 2010
Page 3 of 9
C. CURRICULUM
COMMITTEE
Ratified the recommendations from the Curriculum Committee. Trustee Freeman
asked why the industrial technology programs were being moved to inactive
status. Dean Neil Ledford explained that this was a result of revisions that placed
these programs within the larger context of Agriculture, Construction, etc.
D. BOARD POLICY
2346, SAFETY
AND SECURITY
VIDEO
MONITORING
On a motion by Trustee Gonzalez-Castro, seconded by Padilla Chavez, by vote of
7-0, and by advisory vote of Aye (Taylor), the Board moved to approve the final
reading of Board Policy 2346, Safety and Security Video Monitoring.
E. SAINT LOUISE
REGIONAL –
AGREEMENT
AMENDED
Approved the amendment to the agreement between Hartnell Community College
District and Saint Louise Hospital for clinical experience and for use of clinical
facilities. The amendment clarified the termination clause, corporate compliance,
and confidentiality.
F.
Approved the amendment to the 2009-2010 Child Development Training
Consortium Instructional Agreement. The amendment increases the amount
received by $1,250 for a total of $11,250. The agreement addresses the critical
shortage of qualified childcare workers in California by providing student
scholarships to cover enrollment fees.
CDC TRAINING
CONSORTIUM
INSTRUCTIONAL
AGREEMENT AMENDED
G. AGREEMENT –
Approved and authorized the administration to enter into a professional services
C3 ENGINEERING contract with C3 Engineering for the design of the City sidewalk, bus turnout, and
campus infrastructure project. The cost for this service is $8,225 and will be paid
with Measure H bond funds.
H. AGREEMENT –
Approved and authorized the administration to enter into a professional services
NTD
contract with NTD for the design of the Technical Training Building on the Alisal
ARCHITECTURAL Campus. The cost for this service is not to exceed 7% of construction, (7% is
estimated at $375,000) and will be paid with Measure H bond funds.
I.
AGREEMENT –
Approved and authorized the administration to enter into a contract with Oskar
OSKAR
Environmental, Inc. to deliver and install the filtration system, and welding and
ENVIRONMENTAL grinding booths for the welding program at the Alisal Campus that will support
welding which supports agriculture, auto and diesel mechanics and construction.
The budgeted amount is $385,953 and will be paid with Measure H Bond Funds
(50%) and State Group 2 funds (50%).
J.
SUB-RECEIPT
AGREEMENT
CSUMB
FOUNDATION –
LUMINA
FOUNDATION
K. PERSONNEL
ACTIONS
HCCD –REGULAR MEETING – MAY 4, 2010
Authorized the administration to enter into an agreement to accept funds from the
University Corporation (Foundation), California State University, Monterey Bay
(CSUMB) as a sub recipient of a grant from the Lumina Foundation. The subaward amount is $98,418 over the next two years, May 5, 2010 through
September 30, 2012. The sub-award will focus on improving outcomes for
development courses critical to student success in partnership with CSUMB and
Monterey Peninsula College.
On a motion by Trustee Gonzalez-Castro, seconded by Trustee Healy, by vote of
5-2 (No: Freeman, Montemayor), and by advisory vote of Aye (Taylor), the
Board moved to approve and/or ratify personnel actions (Appendix D).
Page 4 of 9
PUBLIC HEARING
Re-opener between
Hartnell Community
College District and
C. S. E. A.
ACTION ITEMS
BUDGET REVISIONS
PROFESSIONAL
SERVICES
CONTRACT – AURUM
ENGINEERS FOR
SURVEY AND
DESIGN OF KEYLESS
ENTRY AND CLOSED
CIRCUIT TV SYSTEM
Trustee Donohue opened the public hearing for the contract re-opener proposals
between Hartnell Community College District and California Employee
Association, Chapter 470 on wages and benefits.
There were no public comments.
On a motion by Trustee Healy, seconded by Trustee Gonzalez-Castro, by roll-call
vote of 7-0 and by advisory vote of Aye (Taylor), the Board moved to approve
budget revisions numbered 8656 to 8775.
On a motion by Trustee Padilla Chavez, seconded by Trustee Gonzalez-Castro,
roll call vote of 5-1 (No: Freeman), and by advisory vote of Aye (Taylor), the
Board moved to approve and authorize the administration to enter into a
professional services contract with Aurum Consulting Engineers Monterey Bay,
Inc. for survey and design plans for a keyless entry and close circuit TV system
for the main campus and King City Education Center. The cost to conduct the
survey and design plans is $42,150 and paid with Measure H funds as provided
for safety and security.
Prior to the vote and due to a possible conflict, stating that he knew one of the
vendors who presented this evening, Trustee Healy recused himself from this
item. Also, he directed the Superintendent/President to investigate the lighting
plan (a board item from the April 2010 meeting) because he believes his vote may
need to be stricken, if appropriate.
In addition, Trustee Freeman stated, while he appreciates the work of others and
while he, too, is concerned about safety he cannot support this item because he
believes the majority of violence is happening outside of the campus. Also, he
spoke about ALERT, a way to communicate emergency situations to students via
text messaging.
RESOLUTION 10:4
On a motion by Trustee Padilla Chavez, seconded by Trustee DePauw, roll call
vote of 5-0-2 (Abstained: Healy, Montemayor) and by advisory vote of Aye
(Taylor), the Board moved to adopt Resolution 10:4, Electing to be Subject to
Public Employees’ Medical and Hospital Care Act only with Respect to
Members of the Hartnell College Faculty Association and Fixing the Employer’s
Contributions for Annuitants at Different Amounts.
A discussion ensued and the motion was amended to include the language:
Should negotiations take a different direction, the Board has the ability to rescind
Resolution 10:4, prior to its effective date, without any legal or fiscal impact to
the college. This language is consistent with communication received from Terri
McIntyre, CalPERS.
INFORMATION ITEMS
FINANCIAL
The Board received and accepted the financial statements for the month ending
STATEMENTS
March 31, 2010. Trustee Padilla Chavez asked if this report could be modified to
include actual percent to budget.
HCCD –REGULAR MEETING – MAY 4, 2010
Page 5 of 9
QUARTERLY
REPORT
The Quarterly Financial Status Report for the period ended March 31, 2010, was
inadvertently left off the agenda for the Board to review and accept. However,
the Ad hoc Audit Committee met prior to this meeting and reviewed the report.
But, because the report was not on the agenda, the Board could not take action
and directed the Superintendent/President to submit the report to the Chancellors
Office and bring the report back to the Board for ratification in June.
CORRECTION TO
FUNDING SOURCE –
GRANT WRITER,
M. J. JOHNSON
At the April meeting, the Board approved to enter into an agreement with M. J.
Johnson, grant writer. Dr. Helm explained that the item presented to the Board
incorrectly indicated that Mr. Johnson would be paid from a grant. Rather, the
funding is from a workforce training contract fund and she wanted to ensure that
public and the Board were accurately informed as well as being sure that the
college’s record was accurate since grant funds cannot be used to pay for grant
writers.
SENATE REPORTS
Student Senate: Stephanie Blancas reported the Senate has completed its 2010 2011 elections; that they adopted a new constitution; that they, for the second
time in a row, participated in the Student Senate for California Community
Colleges Spring General Assembly where they discussed issues affecting all
campuses and that it’s a great opportunity for networking.
Classified Senate: Eric Price reported that Classified Employee Week is May 1622 and shared that campus events are being scheduled and that he would notify
the Board when they are finalized. Trustee Donohue stated that she received a
request to pass a resolution, but unfortunately the request came too late for this
meeting. The Board anointed May 16-22, 2010 as Classified Employees Week.
Academic Senate: Nancy Shur reported that she and Dr. Kelly Locke attended the
Statewide Senate Meeting in San Francisco and that it was a great learning
opportunity for her and that she hoped new senators would have an opportunity to
attend.
PRESIDENT’S
REPORT
Dr. Helm’s report included:
Upcoming Activities:
May 20, 5:30 p.m. – Community Conversation, Alisal High
June 2, 2 and 4 p.m. – Nursing Pinning Ceremonies, Main Stage
June 2, 5:30 p.m. – Board Reception and Dressing, Community Room
June 2, 6:45 p.m. – Line up for Commencement, Lawn Area
June 2, 7 p.m. – Commencement, Main Gym
June 3, 6:30 p.m. – HEP Student Recognition, Main Gym
Student Scholarships: 1) The Matsui Foundation donated $20,000 to 2 Hartnell
students. Mr. Matsui has obligated himself to more than $3 million in
scholarships; and 2) Esmeralda Rodriguez received two scholarships. One from
the Karl S. Pister Foundation for $20,000 and one from the Peggy and Jack
Baskin Foundation for $20,000.
HCCD –REGULAR MEETING – MAY 4, 2010
Page 6 of 9
Partnerships: It’s an exciting time and much discussion is happening in relation
to forming partnerships. Dr. Helm stated she recently had dinner with officials
from the Naval Post Graduate School (NPS) and with Amory Lovins, Chief
Scientist, Rocky Mountain Institute, and she stated that they are interested in the
research campus at the Alisal and she looks forward to more conversation about
this. Also, the Lewis Center has expressed interest in helping to develop a
Charter School and UC Santa Cruz is interested in bringing their energy research
(microgrid) to the Alisal. So, the dream of a K-graduate research and education
campus that includes public and private partners is possible.
In closing, Dr. Helm reported that the Construction Advisory Committee,
including the Salinas Builders Exchange and other construction and architectural
groups, voted last week to make a clean and clear separation and distinction
between their work to support academic programs and the Hartnell College
Foundation and any effort to obtain contracts from the college for construction
projects. They noted that the Construction Advisory Committees were involved
with the academic programs is to ensure that their future workforce is well
trained. She plans to meet with representatives of the Business Exchange and the
Chamber to discuss conducting a workshop for all local companies on the bidding
requirements for community college because those requirements differ from those
of the K-12 system and other public organizations.
DISTINGUISHED
ALUMNUS AWARD
On a motion by Trustee Padilla Chavez, seconded by Trustee Taylor, by vote of 70, and by advisory vote of Aye (Taylor), the Board awarded the 2010
Distinguished Alumnus Award to Dr. Juan Oliverez.
RESCHEDULE
BOARD MEETING
DATES
On motion by Trustee Healy, seconded by Trustee Padilla Chavez, by vote of 7-0,
and by advisory vote of Aye (Taylor), the Board approved to reschedule regular
meetings for June, July and August 2010 to June 22, 2010, July 20, 2010 and
August 10, 2010.
Trustee Montemayor suggested that future meeting dates remain consistent, if at
all possible, for the purposes of planning.
BOARD
COMMUNICATIONS
Trustee Taylor thanked presenters this evening; stating that she, too, attended the
Spring General Session where she attended breakout sessions and learned that her
colleagues have not experienced the same relationship she has with her
Superintendent/President and Board members. As a result, she plans to attend and
observe other district board meetings, and she plans to attend the CCLC’s Annual
Student Trustee Conference in August.
Trustee Montemayor stated that he believes its good business for the Board to
have a succession plan for the position of Superintendent/President and urged the
Board to begin the discussion. In addition, he stated that he wanted to be sure that
everyone understood that his request had nothing to do with the current president.
Trustee Donohue hopes to have this discussion including the process for the
evaluation of the CEO at a future board development session.
Trustee DePauw thanked Kent Stephens, his team, and Beverly Grova for the
excellent budget presentation, and she thanked Dr. Greg Peterson and his staff for
their presentation. She offered her assistance to Trustee Taylor, if she needed it
before attending the August conference.
HCCD –REGULAR MEETING – MAY 4, 2010
Page 7 of 9
Trustee Gonzalez-Castro expressed her appreciation to each presenter this evening
and that she especially appreciated the budget presentation; she thanked the
faculty and staff who helped at the Science and Family event – it was successful;
she thanked the folks who are putting together the town hall meetings and asked
for an opportunity for the board to address the public at this event.
Trustee Freeman spoke about his participation in the Tony Teresa dedication; that
he attended the Ed Adams Invitational (track and field event) and science fair
where he was proud of the nursing students; he announced that the winner of the
Big Sur Marathon is a former Hartnell College athlete, of which he is proud of;
that the college consider working out payment plans for student fees; that the
college meet with Mr. Ausonio to talk about the issues; he shared an agreement
that CSUMB has for incoming freshman students and believes Hartnell can do
the same; he offered his assistance to Trustee Taylor, and expressed his
appreciation to this evening’s presenters. Also, he attended the Globetrotter’s
event held on campus and that it brought back memories.
Trustee Healy proudly reported that the Sunrise House was a recipient of Hartnell
College surplus property; that the next Board of Director’s meeting is Thursday –
he is unable to attend, but that his alternate, Trustee Gonzalez-Castro has agreed
to attend and he expressed his interest to serve as Chair of this committee, due to a
recent resignation. Also, he did a fly-by of the Ledford Iris Garden and that it
looked beautiful and he encouraged everyone to go; that, due to work obligations,
he will be traveling which will prevent him from attending the CHISPA ground
breaking, the next board development, the town hall meeting, and the open house
for the diesel program. Also, he reported that he participated in the Tony Teresa
dedication and felt honored and proud. He thanked Firehawk and Peter for
facilitating the last board development and hopes the board continues to move
forward. In closing, he said that he was told the reason why the design-build item
was not on the agenda as he requested and asked that going forward all
commentaries stated be closely considered on this particular project. Also, he
mentioned that he met with Trustee Freeman on his soapbox article and concluded
that no further action was needed on the matter.
Trustee Padilla Chavez reported that she and other Trustees attended the Annual
Dinner for the Monterey County School Boards Association where they honored
the Silver Star partners; she spoke about the veteran’s training held on campus and
thanked Mary Dominguez for her leadership in this effort; that she and her family
attended the Globetrotter’s event a couple of weeks ago and that she is pleased the
college uses its facilities in this manner – that her children had a wonderful time;
she requested that the Board receive a regular report on South County; that she
participated in first planning meeting for the town hall and supports trustees
addressing the public at this event. In closing, she expressed concern over the
public comments made on the design-build process. She believes the college
should have a procedure on this process and she looks forward to more
information on the workshop Dr. Helm spoke about earlier.
Trustee Donohue reported that she has been traveling to the east coast due to her
participation in Soroptimist. Each year, they award the Women’s Opportunity
Scholarships, and this year they awarded 116, totaling over one-half million
HCCD –REGULAR MEETING – MAY 4, 2010
Page 8 of 9
dollars. Most of these recipients will enter or continue to attend community
colleges. Also, she reminded the Board that if they want items on the agenda, to
put them in writing to her with a copy to the President’s Office. Items will be
added as appropriate.
RECONVENED
CLOSED SESSION
The Board (Absent: Gonzalez-Castro) reconvened closed session at 9:23 p.m. Dr.
Phoebe Helm, Superintendent/President, Kent Stephens, Vice President, Support
Operations, and Terri Pyer, Associate Vice President joined the Board.
The Board came out of closed session at 9:44 p.m.
REPORT OUT
FROM CLOSED
SESSION
Trustee Donohue reported out that the Board approved a motion to proceed with a
notice of intent to layoff one classified employee (L-39) on a vote of 4-1-1 (No:
Freeman; Abstained: Montemayor). The Board will plan to hold a Special
Meeting on May 18, 2010, if needed, to consider health insurance for faculty.
ADJOURNMENT
On a motion by Trustee Montemayor, seconded by Trustee Padilla-Chavez, and
unanimously carried, the Board moved to adjourn the meeting at 9:45 p.m.
NEXT MEETING
June 22, 2010, 5:00 p.m., Governing Board Room (CAB-112), 411 Central
Avenue, Salinas.
Patricia Donohue
Board of Trustees President
HCCD –REGULAR MEETING – MAY 4, 2010
Phoebe K. Helm
Board Secretary
Page 9 of 9
APPENDIX A
Hartnell Community College District
Budget Workshop
May 4, 2010
Workshop Goals
Review:
y
y
y
y
y
District Fund Structure
State Funding Process
2009-10 (Current Year) Budget Update
2010-11 (Next Year) Budget Outlook
Budget Process and Timeline
District Fund Structure
y
General Fund
◦ Unrestricted
◦ Restricted
y
y
y
y
y
Special Revenue
Capital Projects
Enterprise
Internal Services
Trust & Agency
Student Association
Scholarships
Athletics
State Funding Process
Unrestricted General Fund
State Apportionment
Example
Full-time Students (FTES) X Base Funding = Base Revenue
7,000 FTES
X
$4564.83
=
$31,953,810
In addition, every College and Center receives a Basic Allocation
$3,321,545 + $276,795 = $3,598,340
$31,953,810 + $3,598,340 =
$35,552,150
State Funding Process
Unrestricted General Fund
State Apportionment
How is it funded?
44%
50%
y
Local Property Taxes
y
Student Fees
6%
y
State General Fund
State Funding Process
Total FTES
9,000
8,000
7,000
6,468
6,501
7,624
7,580*
2008-09
2009-10
541
761
7,083
6,819
6,586
6,000
5,000
4,000
3,000
2,000
1,000
Unfunded
Funded
2005-06
2006-07
2007-08
480
5,988
6,501
6,586
State Funding Process
Unfunded
Total FTES
9,000
8,000
7,000
$3,473,835
6,468
6,501
7,624
7,580*
2008-09
2009-10
541
761
7,083
6,819
6,586
6,000
5,000
4,000
3,000
2,000
1,000
Unfunded
Funded
2005-06
2006-07
2007-08
480
5,988
6,501
6,586
2009-10 Budget Update
Restricted General Fund (Fund 12)
Funds used for the operation of
educational programs that are
specifically restricted by law,
regulations, or donors. The
majority of these funds must be
expended in the fiscal year or returned
to the funding source. Total restricted
funds amount to over $20 million.
2009-10 Budget Update
Restricted General Fund (Fund 12)
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$2005-06
2006-07
Financial Aid
2007-08
2008-09
All Other Grants
2009-10
Projected
2009-10 Budget Update
Restricted General Fund (Fund 12) Awards
Project Title
Advanced Technology Total
Academic Affairs
Total Award
Amount
5,323,171
11,482659
Yearly Amount
2009-10
3,541,442
3,903,492
9,907,076
2,112,630
Student Services (formula driven)
1,738,078
1,738,078
Student Services (Grants to Students)
8,352,901
8,352,901
$36,803,885
$19,648,543
Student Services (non- formula driven)
Total All Grants
2009-10 Budget Update
Unrestricted General Fund (Fund 11)
Nearly all day-to-day operating
expenses are charged to the
unrestricted General Fund. The
State apportionment represents
97% of all unrestricted income.
This fund is budgeted at $32.8 million
or about 47% of the total District budget.
2009-10 Budget Update
Unrestricted
Hartnell Community College District
Unrestricted General Fund Revenue
General Fund (Fund
11)
2009-2010
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
YTD Projected
YTD Actual
2009-10 Budget Update
Unrestricted
Hartnell Community College District
Unrestricted General Fund Expenses
General Fund (Fund
11)
2009-2010
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
YTD Projected
YTD Actual
2009-10 Budget Update
Hartnell Community College District
Unrestricted General Fund Balance
2009-2010
$8,000,000
$7,000,000
$1,134,955
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
-$1,000,000
Projected
Actual
3% Requirement
2010-11 Budget Outlook
Governor’s Budget
2.2% Enrollment Growth ($126 million)
$540,000 for Hartnell
-0.38% COLA (-$22.9 million)
-$99,000 for Hartnell
Reduce EOPS and Part-time Faculty Compensation (-$20 million)
-$75,000 for Hartnell
Increase Career Technical Education ($20 million)
Grant Based Funding
Maintain $26 per unit
MOST OPTIMISTIC SCENARIO
2010-11 Budget Outlook
Other Scenarios
1.
Current funding level minus 1%
2.
Current funding level minus 3%
3.
Reduction proportionate with all other state agencies
2010-11 Budget Outlook
Governor's
Budget
(Growth)
(Inc. Share of
State Budget)
Revenue
Apportionment
Other
Total Revenue
Expenditures
Surplus (Deficit)
Current
Funding
Level
(Less 1%)
Current Funding Level
(Less 3%)
Reduction
Proportionate
with other
State Agencies
$ 34,737,900 $ 879,004 $ 35,616,904 $ 34,359,344 $ 879,004 $ 35,238,348 $ 33,665,216 $ 879,004 $ 34,544,220 $ 32,450,492 $ 879,004 $ 33,329,496 $ 35,059,000 $ 35,059,000 $ 35,059,000 $ 35,059,000 $557,904 $179,348 ($514,780)
($1,729,504)
2010-11 Budget Outlook
Capital Outlay
1%
Supplies
1%
Services &
Operating
21%
Academic
Salaries
35%
Benefits
20%
Classified
Salaries
22%
Budget Timeline
May 21, 2010
Tentative Budget document finalized
June 1, 2010
Tentative Budget presented to Board
June 30, 2010
Last day Tentative Budget may be adopted by Board
Tentative Budget authorizes District to spend money
through September 15, 2010
Jul-Aug, 2010
Final Budget document prepared and finalized
Sept 7, 2010
Final Budget presented to the Board
Sept 15, 2010
Last day Final Budget may be adopted
Restricted Fund 12: Public Grants and Contracts
Project Title
Key Personnel
Advanced Technology
Clean Energy/Green Construction Prog
CTE Community Collaborative 1
CTE Community Collaborative 2
CTE Community Collaborative 3
CTE Nursing Enrollment & Retention
CTE‐Linking After School Program
Department of Social and Employment Services
Equipment for Nursing and Allied Health Programs
Foster and Kinship Care Education
IDRC Food Safety Tech
IDRC Sustainable Construction
IDRC Sustainable Design
Nursing Enrollment and Retention
Nursing Remediation
Small Business Development Center Grant
VTEA Tech Prep
Y hE
Youth Entreprenuership Program (YEP)
hi P
(YEP)
Ag Mechanic Training (Workforce Investment Board)
VTEA Title IC
YESS ‐ Independent Living Program
Mike Thomas/ MISA
Mike Thomas/MISA, Neil Ledford, Mary Young
Mike Thomas/MISA, Neil Ledford, Mary Young
Mike Thomas/MISA, Neil Ledford, Mary Young
Mary Young
Mike Thomas/MISA, Neil Ledford, Mary Young
Margie Wiebusch
Mary Young
Margie Wiebusch
Neil Ledford
Mike Thomas/ MISA
Mike Thomas/ MISA
Mary Young
Mary Young
Paulette Bumbalough
Neil Ledford, Molly Lewis
P l
Paulette Bumbalough
B b l
h
Neil Ledford/Ko Cooper
Neil Ledford
Margie Wiebusch
Academic Affairs
Basic Skills
CCRAA Yr 2‐Math & Science
CCRAA‐CSUMB
Child Care Access Means Parents in School
Child Care Food Program
Child Care Permissive Tax Bill
Child Development Training Consortium
Faculty and Staff Diversity
First 5 Monterey County
IDRC New Media Entertainment
Lottery ‐ Prop 20
Lumina Foundation Grant (through CSUMB)
MESA
NIH Grant ‐ ACCESS Program
NSF STEM Scholarships
NSF STEP
State Preschool
Title V Hartnell/Gavilan
Heidi Ramirez
Science and Math Faculty, Gary Hughes, Stan Crane
Chante Davis
Linda Taylor
Linda Taylor
Linda Taylor
Jeannie Hori‐Garcia
Terri Pyer
Melanie Allison, Linda Taylor
Jerri Nemiro, Firehawk Hulin/MISA
Al Muñoz
Heidi Ramirez/Hetty Yeland
Shannon McCann
Lawrence Yee
Leticia Contreras, Joe Welch, John Sword
Shannon McCann
Linda Taylor
Science and Math Faculty, Gary Hughes, Stan Crane
Primary Focus
TOTAL Award Amount Yearly Amount Green Construction
Ag, Construction, Nursing
Ag, Construction, Nursing
Ag, Construction, Nursing
Nursing
Ag, Construction, Nursing
Foster Youth
Nursing
Foster Youth
Agriculture
Green Construction
Green Construction Design
Nursing
Nursing
Workforce Training
Advanced Technology
Y hE
Youth Entrepreneurship
hi
Agriculture
Advanced Technology
Foster Youth
Advanced Technology Total
999,862
369,700
400,000
310,000
413,871
373,988
404,220
73,906
196,321
179,546
326,249
350,000
179,372
121,450
74,393
67,750
50,000
50 000
147,826
262,217
22,500
5,323,171
499,931
205,239
400,000
310,000
195,764
123,988
404,220
18,871
196,321
59,525
108,161
183,600
89,686
121,450
74,393
67,750
50,000
50 000
147,826
262,217
22,500
3,541,442
Math and Science
Science
Childcare
Student Support
Student Support
Child Development
Staff Development
Childcare
Media Arts
Instruction
Math and Writing
Math and Science
Science
Science
Math and Science
Student Support
Science, Math, and Basic Skills
90,000
1,807,449
220,000
36,972
19,093
35,537
10,000
5,118
10,000
205,000
109,538
295,254
50,568
12,000
575,000
902,464
658,666
2,126,000
90,000
943,791
110,000
36,972
7,000
35,537
10,000
5,118
10,000
205,000
109,538
98,418
50,568
12,000
77,500
168,384
658,666
700,000
Restricted Fund 12: Public Grants and Contracts
Project Title
Title V STEM Key Personnel
Science and Math Faculty, Gary Hughes, Stan Crane
Student Services
Student Services (non‐formula driven)
Gear Up East Salinas
High School Equivalency Program
TRIO Student Support Services
Workability Program III/Department of Rehab
Augustine Nevarez
Carla Johnson
Manuel Bersamin
Paul Casey
Student Services (formula driven)
CalWORKs Program
CARE
DSP&S
EOPS
Matriculation
Student Financial Aid Admin
TANF
Student Services (grants to students)
Cal Grants
Federal Work Study
Pell Grants
Supplemental Educational Opportunity Grant (S.E.O.G)
TOTAL Award Primary Focus
Amount Science, Math, and Basic Skills
2,875,000
General Ed Total 10,043,659
Yearly Amount 575,000
3,903,492
Outreach
Outreach
First in Family
Disabled Students
Student Services (non‐ formula driven)
6,642,984
1,768,726
1,142,750
352,616
9,907,076
1,107,164
400,650
252,200
352,616
2,112,630
Paul Casey
Paul Casey
Paul Casey
Paul Casey
Gregory Peterson
Mary Dominquez
Paul Casey
Low Income Students
Low Income Students
Disabled Students
Low Income Students
Transfer Students
Low Income Students
Low Income Students
Student Services (formula driven)
S d
S i
(f
l di
)
183,213
102,815
352,616
482,407
267,951
279,737
69,339
1,738,078
1 738 078
183,213
102,815
352,616
482,407
267,951
279,737
69,339
1,738,078
1 738 078
Mary Dominquez
Mary Dominquez
Mary Dominquez
Mary Dominquez
Low Income Students
Low Income Students
Low Income Students
Low Income Students
Student Services (Grants to Students)
436,275
166,898
7,619,555
69,720
8,292,448
436,275
166,898
7,619,555
69,720
8,292,448
Total All Grants 35,304,432
19,588,090
Construction
Construction
Construction
Design
Construction
Furniture
Construction
Furniture
Design
Construction
Construction
Furniture
Construction
Furniture
Construction
Furniture
Construction
Misc
Misc
Misc
Misc
Misc
Misc
Misc
Hartnell College Construction Program Direct Costs
Series B & C (June 2006 - March 2010)
PROJECT
COMPANY
LOCATION
CALL Building
DMC Construction
Monterey, CA
CALL Building
Cal Water
Salinas, CA
CAT Building
Dilbeck & Sons
Salinas, CA
CAT Building
Kasavan Architects Salinas, CA
CAT Building
Alco Water
Salinas, CA
CAT Building
PBI
Salinas, CA
Student Center
DMC Construction
Monterey, CA
Student Center
PBI
Salinas, CA
Campus Lighting
Aurum Consulting
Monterey, CA
NE Landscaping
MPE
Marina, CA
PE Renovation
Perma Green
Gilroy, CA
CALL Building
PBI
Salinas, CA
Campus Refresh #1 Gozzi
Carmel, CA
Campus Refresh #1 PBI
Salinas CA
Salinas,
Campus Refresh #2 Sanchez
Hollister, CA
Campus Refresh #2 PBI
Salinas, CA
Marquee
DMC Construction
Monterey, CA
Misc
Apex Signs
Salinas, CA
Misc
Wasinger Inspection Prunedale, CA
Misc
Kleinfelder
Salinas, CA
Misc
Felice Consulting
Hollister, CA
Misc
Valley Blueprint
Salinas, CA
Misc
Scarr Moving
Salinas, CA
Misc
Californian
Salinas, CA
AMOUNT
$15M
$35k
$20.3M
$2.15M
$35k
$500K
$4.2M
$150k
$27k
$1.25M
$4.2M
$600K
$203K
$47k
$135K
$47k
$143K
$30k
$350k
$800k
$500k
$20k
$30k
$12K
TOTAL SPENT LOCALLY
Series B, C & State Funds Spent to Date
Percentage to Local Firms
$50,765,150
$66,450,000
76.40%
Series B, C & State Funds- Total
$72,340,000
APPENDIX D
PERSONNEL ACTIONS ITEMS APPROVED AND/OR RATIFIED AT THE
REGULAR MEETING OF MAY 4, 2010
Detail:
I. Retirements, resignations, releases, and leave requests
A. Ratify retirement of regular personnel:
1. Mary Brown, DSPS Specialist (#CC-90), effective July 16, 2010.
B. Ratify resignations of regular personnel:
1. Seetha Chitti, Programmer Analyst (#CC-159), effective May 14, 2010.
2. LeeAnn Emanuel, DSPS Counselor (#F-26), effective June 11, 2010.
C. Ratify release of regular personnel:
1. Guadalupe Cabrera, Food Service Worker (#CL-3), Cafeteria, effective July 1,
2010, due to layoff, and placement on 39-month re-employment list in
accordance with Education Code §88117.
II. Appointments
A. Ratify appointment to regular classified positions. These appointments are part of
the reorganization of the Student Services area consistent with the Memorandum
of Understanding signed between the District and the CSEA in December 2009
and approved by the Board on January 19, 2010:
1. Irene Haneta, full-time, 40 hours per week, 12 months per year, Enrollment
Services Lead (#CC-174), Student Services, Step A, effective April 5, 2010.
This action reflects a promotion from Admissions and Records Technician
(#CC-75), Student Services.
2. Mercedes Quintero, full-time, 40 hours per week, 10 months per year, Student
Life Coordinator (#CC-64), Student Services, Step A, effective April 5, 2010.
This action reflects a promotion from Administrative Assistant – Title V (#CC125), Educational Technology and Library.
3. Jessica Tovar, full-time, 40 hours per week, 12 months per year, Financial Aid
Lead (#CC-172), Student Services, Step E, effective April 5, 2010. This action
reflects a promotion from Financial Aid Specialist (#CC-93), Student Services.
B. Ratify voluntary transfer to regular classified position:
1. Leda Polio, full-time, 40 hours per week, 12 months per year, from
Administrative Assistant – SBDC (#CC-153), to Administrative Assistant –
Title V (#CC-125), effective April 26, 2010. This action, which has been
reviewed and approved by CSEA, will avoid layoff due to the discontinuation
of the SBDC program.
C. Ratify appointment of part-time instructors for spring semester 2010:
1. Barry Eisenberg, Agriculture Business Technology
2. Steven Hanley, English
3. Cicely McCreight, Psychology
4. Carla Pantoja, Theater. Appointment based on equivalency as follows: B.A. in
Theater Arts. Coursework and extensive professional resume of acting,
directing, musical direction, design and technical assignments. Certificate in
Shakespeare – Royal Academy of Dramatic Art.
5. Joshua Stewman, Construction
D. Ratify appointment of substitute positions:
1. Ying Chu, $16.52/hr (20 hrs/week), Division Administrative Assistant,
1
APPENDIX D
PERSONNEL ACTIONS ITEMS APPROVED AND/OR RATIFIED AT THE
REGULAR MEETING OF MAY 4, 2010
April 7 – May 28, 2010.
E. Ratify volunteers:
1. Joseph Calado, assist soccer team, February 24 – June 2, 2010.
2. Gabriel Garcia, assist in student services area, March 20 – 31, 2010.
F. Ratify appointment of Professional Experts:
a. The Foster Kinship Care Education Program (FKCE) provides advanced
training for current and prospective foster, relative, and non-related extended
family member caregivers, adoptive parents, and local agency employees; and
support for foster home recruitment activities. This grant funded program is a
joint effort of the California Community College Chancellor’s Office and the
Department of Social and Employment Services (DSES). Assignments
include orientation leaders, trainers, childcare and activity providers, and
program coordination, and run through June 10, 2011:
1. Emily Molinar, $13/hr, (as needed), child care lead.
2. Emily Molinar, $16/hr, (as needed), childcare.
b. Administration of Justice 102 PC 832 Arrest and Firearms is designed to
satisfy the curriculum standards of the Commission on Peace Officer
Standards and Training (POST) as required by Penal Code 832, for the spring
semester, January 25 – June 2, 2010:
3. Ernesto Castro, $47/hr (as needed), range master.
4. Ben Jimenez, $47/hr (as needed), defense tactics instructor.
c. Hartnell’s theater arts program/The Western Stage (TWS) provides students
the opportunity to learn their craft within a professional context. Assignment
runs through June 30, 2010:
5. Leslie Lancaster, $3,250/season, coordination of props and stage
management.
G. Ratify appointment of student workers for spring semester 2010:
1.
Claudia Cerna Bravo, Academic Learning Center, Student Worker II
2.
Jessica Geiger, Academic Learning Center, Student Worker II
3.
Maricela Mendoza, Academic Learning Center, Student Worker I
4.
Masaya Nakamura, Advanced Technology, Student Worker III
5.
Phillip Yee, Library, Student Worker I
6.
Ernesto Yzquierdo, Advanced Technology, Student Worker III
2
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Ratify Disbursements of District
Accounts
Number:
Area:
Office of Support Operations
Supplement OSO-3
Prepared by: Kent Stephens
Status:
Consent
V. B.
Recommendation:
That the Board of Trustees ratifies disbursements from District accounts.
Summary:
The attached lists of disbursements from District accounts are presented for ratification.
COUNTY WARRANTS
Any or all of the following funds:
General; Debt Service; Bookstore; Child Development Center; Capital Outlay;
Scheduled Maintenance/State-Funded Projects; Property Acquisition; Bond
Projects; Cafeteria; Self-Insurance; Retirees’ Health Benefits; Associated Student
Body; Scholarship, Loan, and Trust; and Intercollegiate Athletics
NO OF
DATE
WARRANT NUMBER
WARRANTS
AMOUNT
04/05/10
12778268
12778368
101
$844,758.17
04/14/10
12779713
12779809
97
$1,911,744.58
04/20/10
12780743
12780743
1
$1,852,805.00
04/21/10
12781261
12781345
85
$154,475.99
04/28/10
12782817
12782952
136
$1,944,076.96
Subtotal
$6,707,860.70
Note: Legal fees in above summary total $4,612.97
DATE
April 10
Subtotal
CHECKING ACCOUNTS
General Fund Revolving
NO OF
WARRANT NUMBER
WARRANTS
10170
10173
4
Total
Budget Implications:
None
AMOUNT
$12,782.96
$12,782.96
$6,720,643.66
AGENDA ITEM FOR BOARD MEETING OF:
Title:
June 22, 2010
Number:
Transfer of Non-Cash Donations from
Hartnell College Foundation
V. C.
Area:
Status:
Office of Advancement
Prepared by: Beverly Grova
Consent
Recommendation:
That the Board of Trustees accepts the non-cash donations from the Hartnell College
Foundation each valued, by the donor, at less than $5,000.
Summary:
A list of non-cash donations received by the Hartnell College Foundation is listed below:
Date
Received
08/03/09
Donor
Donated To
Non-Cash Donations
Elizabeth Tremewan
Atherton
Fine Arts Department
Painting of the original
Hartnell College by
Elizabeth Morse
01/26/10
Joseph Zoccali
Astronomy Program
One telescope
Budget Implications:
None
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Ratify the Recommendations from the
Curriculum Committee
Number:
Area:
Academic Affairs
Prepared by: Suzanne Flannigan, Ph.D.
Status:
V. D.
Consent
Recommendation:
That the Board of Trustees ratifies the recommendations from the Curriculum Committee.
Summary:
The following actions were reviewed by faculty in the disciplines, approved by the Curriculum
Committee which is a standing committee of the Academic Senate:
NEW COURSES – 6 Courses
CON 52, Advanced Field Practice in Construction
(Units: 6, Time Allocation: 2 Lecture Hours, 4 Lab Hours
NRN 42.3, Nursing Skills II
(Units: 1, Time Allocation: 3 Lab Hours)
NRN 50.41, Supervised Nursing Skills Practice I
(Units: .03-1, Time Allocation: 3 Lab Hours)
NRN 50.42, Supervised Nursing Skills Practice II
(Units: .03-1, Time Allocation: 3 Lab Hours)
NRN 50.43, Supervised Nursing Skills Practice III
(Units: .03-1, Time Allocation: 3 Lab Hours)
NRN 50.44, Supervised Nursing Skills Practice IV
(Units: .03-1, Time Allocation: 3 Lab Hours)
COURSE REVISIONS – 8 Courses
ECO 1, Principles of Macroeconomics—added Distance Ed and updated textbook.
ECO 5, Principles of Microeconomics—added Distance Ed and updated textbook.
EGN 2, Engineering Graphics/CAD—changed course description, updated textbook and
outline updated.
EGN 12, Engineering Design with SolidWorks—revised advisory, materials and outline
updated.
HED 7, Women’s Health—added Distance Ed
NRN 30, Basics of Pharmacology for Nursing Practice—added Distance Education
NRN 50, Registered Nursing Laboratory Practicum—changed course description, units from
.03-2 to .03-1 and outline updated.
NRN 110, Foundations for Success for Registered Nursing Students—added Distance
Education
GOVERNING BOARD MEETING
JUNE 22, 2010
PAGE 2
INACTIVE - 46 COURSES
AUC70, Spot Repair and Refinishing
AUC70A, Spot Repair & Refinishing
AUC70B, Spot Repair & Refinishing
AUC70C, Spot Repair & Refinishing
AUC76, Advanced Repair, Replacement
AUC145, Special Projects
AUC150, Introduction to Auto Collision Repair & Refinishing
AUC150A, Introduction to Auto Collision Repair & Refinishing
AUC150B, Introduction to Auto Collision Repair & Refinishing
AUC150C, Introduction to Auto Collision Repair & Refinishing
AUC171, Repair and Refinishing
AUC172, Advanced Repair and Refinishing Laboratory
AUC173, Auto Body Repair and Replacement
AUC173A, Auto Body Repair and Replacement
AUC173B, Auto Body Repair and Replacement
AUC173C, Auto Body Repair and Replacement
AUC174A, Frame and Unibody Repair
AUC174B, Frame and Unibody Repair
AUC174C, Frame and Unibody Repair
HES 10, Introduction to Clinical Labor
HES 101, Scientific and Professional Basis of Health Care
HES 11, Clinical Laboratory Math
HES 110A, Theory in Phlebotomy Techniques
HES 110B, Practicum in Phlebotomy Techniques
HES 139.002, Legal & Ethical Issues in Health Care
HES 20, Clinical Urinalysis
HES 20L, Clinical Urinalysis Lab
HES 21, Clinical Immunohematology
HES 21L, Clinical Immunohematology Lab
HES 23, Clinical Immunology/Immunohematology Practicum
HES 40, Clinical Chemistry I
HES 40L, Clinical Chemistry I Lab
HES 41, Clinical Chemistry II
HES 41L, Clinical Chemistry II Lab
HES 43, Clinical Chemistry Practicum
HES 60, Clinical Microbiology
HES 60L, Clinical Microbiology Lab
HES 63, Clinical Microbiology Practicum
HES 70, Clinical Hematology
HES 70L, Clinical Hematology Laboratory
HES 71, Clinical Coagulation
HES 71L, Clinical Coagulation Lab
HES 73, Clinical Hematology, Coagulation and Urinalysis Practicum
HES 98, Hazardous Materials and Industrial Safety
HES 99, Cooperative Work Experience Education
HIT 180, Medical Terminology
GOVERNING BOARD MEETING
JUNE 22, 2010
PAGE 3
DELETED – 10 COURSES
ELE52, Electronic Fundamentals
ELE54, Electronic Devices and Circuits
ELE55, Intro. to Digital Electronics
ELE56, Advanced Circuit Analysis
ELE57, Instruments and Controls
ELE57.15, Instruments and Controls Programming
ELE65, Microcontroller Programming and Interfacing
ELE145, Special Projects
ELE150, Electronic Fabrication Practicum
ELE151, D.C. Circuit Analysis
DEGREES/CERTIFICATES TO INACTIVE STATUS – 2 Degrees/Certificates
Auto Collision Repair Associate of Science Degree
Auto Collision Repair Certificate of Achievement
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Ratify Agreement to Accept Sub-award
Grant Funds through the University
California Santa Cruz from the National
Science Foundation (NSF)
Number:
Area:
Office of Academic Affairs and
Accreditation/OAA
Prepared by: Dr. Suzanne Flannigan
Status:
V. E
Consent
Recommendation:
That the Board of Trustees ratifies an agreement to accept funds from the University of
California, Santa Cruz (UCSC) as a sub recipient of a grant from the National Science
Foundation.
Background: From time to time, Hartnell College is included as a partner or sub-recipient of a
grant submitted by another college, university or organization. Unlike grants that originate
with Hartnell, applications such as this one are brought to the Board for approval ounce the
grant is funded and the college has been so notified.
Summary:
Project is in partnership with UCSC with the focus of providing students with an engaging
remote laboratory for interactive experiments in renewable energy. We will utilize a
photovoltaic test facility at the Advanced Studies Laboratory at NASA Ames Research Center,
via the internet, and develop modules for students to learn about solar energy. The goal of this
new renewable energy laboratory and the associated learning modules will be to educate
students at UCSC, Hartnell, and the surrounding high schools about renewable energy to
understand the technological advances necessary to go beyond our current fossil fuel based
energy dependent economy.
Project Director: Dr. Brooke Haag, Hartnell Faculty
Budget Implications:
$50,000 increase to restricted general fund.
Source of Funds:
Federal $50,000 (sub-award)
State
Local
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Ratify the Contract with DMC Construction
for the CAB (Refresh Project, #3)
Number:
Area:
Status:
Office of Facilities
Consent
V. F.
Recommendation:
That the Board of Trustees ratifies the contract with DMC Construction for the second and
third floors of the Classroom and Administration Building (Refresh Project, #3).
Summary:
The project consists of carpet replacement, expanding the size of certain classrooms by
removing walls, replacement of hallway acoustical panels, hallway floor, and ceiling tiles,
creation of “smart” classrooms, installation of white boards, and painting.
Over the past few years, the District has performed CAB Refresh Projects #1 and #2, which
consisted of changing the finishes on a number of classrooms in the CAB Building. The
purpose of these projects is to provide a better teaching and learning environment for the
students and staff of Hartnell College.
On May 13, 2010, Hartnell College issued bids for the project which was advertised in the
Salinas Californian and through the Salinas Builders’ Exchange. On May 25th and May 27th,
Hartnell College conducted two mandatory job walks in which a total of seven (7) contractors
participated. On June 8th, bids were opened. On June 14th, a Notice to Proceed was given to
DMC who was the only bidder on this project. The project is scheduled to be completed no
later than August 15, 2010.
GC
DMC Construction
Monterey, CA
436,490
Budget Implications:
The budget for the above referenced contract is $436,490 and will be paid by Measure H.
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Number:
Ratify Contract with Western Water Features
for the Pool Renovation Project
Area:
Status:
Office of Facilities
Consent
V. G.
Recommendation:
That the Board of Trustees ratify the contract with Western Water Features for the Pool
Renovation Project.
Background:
The District with through a RFP process to select an architect to design this project and BFGC
was the firm selected and approved by the Board. The users of the facility met (PE and
Athletic Department) a number of times to plan the project. Based on their input, BFGC and
their pool consultant developed specifications for the project go out to bid.
All specifications meet USA Swimming Standards. Two portable lifeguard stands, four
portable step systems, and hand/guard rails on diving board will be added. Existing pool
lighting will be replaced with efficient LED lighting. An ADA compliant handicap pool lift
will be added as well as other modifications needed.
Summary:
On May 7, 2010, Hartnell College issued bids which were advertised in the Salinas Californian
and through the Salinas Builder’s Exchange. On May 12 and May 19, Hartnell College
conducted mandatory job walks. On June 2nd, the two bids received were opened and on June
12th, a notice to proceed was given to Western Water Features.
The two bids were as follows:
GC
GC
Western Water Features
DMC Construction
El Dorado Hills, CA
Monterey, CA
545,000
581,439
Budget Implications:
The budget for the above referenced contract is $545,000 and will be paid by Measure H.
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Ratify Contract with County of Monterey,
Probation Department
Number:
Area:
Status:
Office of Advancement
Prepared by: Beverly Grova
Consent
V. H.
Recommendation:
That the Board of Trustees ratifies the contract between Hartnell Community College District
and the County of Monterey, Probation Department for the coordination of trainings for the
Seven Challenges Program.
Background:
The Seven Challenges Program is a substance abuse treatment program that is managed by the
County of Monterey Probation Department. Hartnell College has coordinated the trainings for
this program for the past six years through the Title IVE training guidelines.
Summary:
This contract will reimburse the Foster and Kinship Care Education for the coordination of
trainings, training supplies, and use of facilities for county social and behavioral health staff.
The focus of the training is for the Interview and Interrogation of Sex Offenders for a JSORT
grant, funded by the Monterey County Probation Department.
Project Manager: Margie Wiebusch
Term of Contract: May 1, 2010 to June 30, 2011
Budget Implications:
All costs for this program will be paid from funds from the County of Monterey.
Source of Funds:
Federal:
State:
Local $31,300
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Approve and Authorize the Administration
to enter into an Agreement with
Alpert/McKee Company, Consultant for
HIS Title V CCRAA Grant Writing
Services
Number:
Area:
Educational Technology and Library
Services
Prepared by: Gary Hughes
Status:
Consent
V. I.
Recommendation:
That the Board of Trustees approves and authorizes the administration to enter into an
agreement with Alpert/McKee Company for writing a Hispanic Serving Institution (HSI) Title
V CCRAA grant.
Summary:
For the past 18 years, Alpert/McKee Company has been used by the College to provide grant
writing and evaluation services. They have long successful history of writing, submitting and
evaluating Department of Education Gear-up, Title III, Title V, and CCRAA grants.
Approval of this new Agreement will enlist Alpert/McKee Company in the College’s effort to
submit a new five year individual Title V CCRAA grant request valued at about $2.5 million.
Their services will include reviewing documents and regulations; collecting data; consulting
and meeting with college staff about projects and organization of the grant proposal; reviewing
and preparing budgets; making recommendations on projects and/or their design; and
preparing, assembling the grant proposals for submission and in the formal submission of the
grant to the Department of Education.
Term: 2010 – 2015
Budget Implications:
There is no cost unless grant is funded. If funded, cost will be 6% of awarded funds in years
one and two, 5% in year three and 4% in years four and five. By law, Title V grant funds
cannot be used to pay these fees.
AGENDA ITEM FOR BOARD MEETING OF: June 22, 2010
Title:
Approve and Authorize the Administration
to enter into an Agreement with the City of
Salinas for a Voluntary Fitness Incentive
Program
Number:
Area:
Status:
Student Affairs & Athletics
Prepared By: Dr. Greg Peterson
Consent
V. J.
Recommendation:
That the Board of Trustees approves and authorizes the administration to enter into an
agreement with the City of Salinas for a Voluntary Fitness Incentive Program.
Summary:
The City of Salinas previously entered into an agreement with the College to provide a test
assessment program for a Voluntary Fitness Incentive Program for city employees. Hartnell
College Physical Education faculty administers the test, provide fitness results and give
guidelines for maintaining or improving fitness levels. During the testing process, the
participants receive information about physical fitness and wellness. The participants are
provided supportive materials and resources with regard to fitness, exercise and health. Many
participants return to Hartnell College to enroll in subsequent physical education classes that
can help them maintain or improve their fitness levels.
Term of Agreement: June 25, 2010 to September 1, 2010
Budget Implications:
Revenue increase of approximately $4000 to the unrestricted general fund.
Source of Funds:
Federal $
State $
Local $4,000
AGENDA ITEM FOR BOARD MEETING OF: June 22, 2010
Title:
Approve and Authorize the Administration
to enter into an Agreement with the
Monterey County Probation Department for
a Voluntary Fitness Incentive Program
Number:
Area:
Student Affairs & Athletics
Prepared By: Dr. Greg Peterson
Status:
Consent
V. K.
Recommendation:
That the Board of Trustees approves and authorizes the administration to enter into an
agreement with County of Monterey, Probation Department for a Voluntary Fitness Incentive
Program.
Summary:
Hartnell College previously had an agreement with the County of Monterey to provide a test
assessment program for the Voluntary Fitness Incentive Program with the Probation
Department.
The County of Monterey, Probation Department offers a Voluntary Fitness Incentive Program
for its employees. Hartnell College Physical Education faculty administers the test, provide
fitness results and give guidelines for maintaining or improving fitness levels. During the
testing process, the participants receive information about physical fitness and wellness. The
participants are provided supportive materials and resources with regard to fitness, exercise and
health. Many participants return to Hartnell College to enroll in subsequent physical education
classes that can help them maintain or improve their fitness levels.
Term of Agreement: June 1, 2010 to September 1, 2010
Budget Implications:
A revenue increase to the unrestricted general fund of approximately $2000.
Source of Funds:
Federal $
State
$
Local
$2,000
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Number:
Approve and Authorize the Administration
to enter into a Contract with JM Electric, for
the Campus Lighting Project Phase II
Area:
Status:
Office of Facilities
Consent
V. L.
Recommendation:
That the Board of Trustees approves and authorizes the administration to enter into a contract
with JM Electric for the Campus Lighting Phase II project which will install lighting along
Central and Cypress St. in front of both the Learning Resource Center (LRC) and the Parking
Structure.
Background:
In 2008, the District implemented phase I of the lighting on campus which replaced 20 existing
lights with a total of 88 new lights. This second phase will install a total of 17 new pole lights
as well as lighting on the north side of the VoTech Builidng. The design was performed by
Aurum Engineering and recommendations were made by Hartnell staff, campus security, and
from the Marina Police Department.
Summary:
Hartnell issued bids on May 13, 2010 and the project was advertised in both the Salinas
Californian and through the Salinas Builders Exchange. On May 20 and May 26 contractors
participated in two mandatory job walks. The bids were opened on June 10th and a total three
bids were received.
GC
GC
GC
JM Electric
Newton
Central Electric
Salinas, CA
San Luis
Salinas, CA
$86,250
$97,500
$116,245
Budget Implications:
The budget for the above referenced contract is $86,250 and will be paid by Measure H.
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Approval of Use of General Services
Administration (GSA) Agreement to
Purchase Computer Stations for the CAT
Building
Number:
Area:
Status:
Office of Facilities
Consent
V. M.
Recommendation:
That the Board of Trustees approves the use of the General Services Administration (GSA)
Agreement for Computer Comfort computer stations for the CAT Building Project.
Summary:
GSA Schedules are based on contracts negotiated between vendors and the U.S. General
Services Administration, and all Federal Purchasing Agencies can issue purchase orders
without further negotiations based on current GSA Schedules. GSA prices must match or
be better than a vendor’s pricing to its most favored commercial customer.
Budget Implications:
The budget for the above referenced contract is $250,000 and will be paid by both Measure H
and State Funds.
AGENDA ITEM FOR BOARD MEETING OF: June 22, 2010
Title:
Number:
V. N.
Approve and/or Ratify Personnel Actions
Area:
Human Resources & Equal Employment
Opportunity
Status:
Consent
Recommendation:
Approve and/or ratify personnel actions as listed below.
Summary:
Ratification of:
4 retirements of regular personnel
1 resignation of regular personnel
2 requests for leaves of absence
2 appointments to regular classified positions
1 administrative resignation and re-appointment to faculty
1 part-time instructor for spring semester 2010
3 substitute positions
13 professional expert hires
2 student worker hires for spring semester 2010
Detail:
I. Retirements, resignations, releases, and leave requests
A. Ratify retirement of regular personnel:
1. Fred Etcheverry, Electronics Technology Instructor (#F-29), effective June 3,
2010.
2. Patty McEfee, Administrative Assistant (#CF-11), effective June 9, 2010.
3. Philip Adams, Business Instructor (#F-2), effective June 3, 2010.
4. Robert Spier, Counselor (F78), effective June 9, 2010.
B. Ratify resignations of regular personnel:
1. Jesse Asiñas, Administrative Assistant (#CC-1), effective August 6, 2010.
C. Approve request for leave of absence:
1. Heidi Ramirez, English Instructor, for a one-semester leave of absence,
effective August 16 through December 17, 2010, in accordance with the
1
AGENDA ITEM FOR BOARD MEETING OF: June 22, 2010
Education Code, laws of the State of California and Federal laws which
govern pregnancy and family leave. The leave will be without pay for periods
of time.
2. Mohammad Hussain, Math Instructor, 33 percent of load for up to two years,
unpaid leave of absence for professional development, beginning Fall
semester, August 16, 2010. This is in accordance with Article 7 Section K of
the Hartnell College Faculty Association (HCFA) contract.
II. Appointments
A. Ratify appointment to regular classified positions.
1. Yvonne Carreon, 40 hours per week, 12 months per year, Administrative
Assistant (#CC-166), Student Services, Step B, effective June 7, 2010. This
action reflects a promotion from Clerical Assistant (#CC-104), TRIO.
2. Melissa Romero, 40 hours per week, 12 months per year, Financial Aid
Specialist (#CC-93), Student Services, Step A, effective June 1, 2010. This
action reflects a promotion from Financial Aid Technician (#CC-100), Student
Services.
B. Ratify resignation of administrative position and re-appointment to faculty:
1. Jennifer Lagier Fellguth, from Dean of Distance Learning, Evening, Weekend
Programs and Adjunct Faculty Support (#A-44) effective June 30, 2010, to fulltime faculty (#F-31).
C. Ratify appointment of part-time instructors for spring semester 2010:
1. John Owens, Construction. Appointment based on equivalency as follows:
meets core competencies equivalent to AA degree and general education
requirements.
D. Ratify appointment of substitute positions:
1. Eva Diaz, $14.99/hr, (40 hrs/week), Administrative Assistant, May 7 – 21,
2010.
2. Maria Garepie, $16.52/hr (40 hrs/week), Division Administrative Assistant,
April 12 – June 30, 2010.
3. Ying Chu, $14.99/hr (40 hrs/week), Administrative Assistant, April 26 – June
4, 2010.
E. Ratify appointment of Professional Experts:
a. The Hartnell College Math Academy is a two-week, not-for-credit, nongraded pilot program designed for incoming freshmen whose placement
scores on the Accuplacer diagnostic test do not qualify them for pre-algebra or
for elementary algebra. Faculty had a retreat to prepare and demonstrate
innovative teachings tools to be used in all math courses as well as the
Summer and Winter Math Academies. Grant-funded.
2
AGENDA ITEM FOR BOARD MEETING OF: June 22, 2010
1. Patricia Garcia, $35/hr, (15hrs), Math Instructor, April 30 – May 1, 2010.
b. California Employment Department, Clean Energy Workforce Training
Program, provides the creation of a green building pre-apprenticeship training
program. With over 330 hours of college training and 300 hours of paid
internship, the program is designed for motivated men and women eager to
build knowledge and skills so that they can qualify to become part of the next
generation of American builders:
2. Michael DeArmond, $5000/month, Internship Coordinator, March 1 –
November 30, 2010, grant-funded.
c. The High School Equivalency Program (HEP) is funded by the US
Department of Education Office of Migrant Education. HEP is a migrant
education program designed to assist migrant and seasonal field workers
obtain their GED and either employment, military service, apprenticeship,
Certificate of Skills Acquisition, Certificate of Achievement, or Associates
Degree.
3. Floriberto Garcia, $12.02/hr, (20hrs/week), Instructional Aide.
d. Administration of Justice 102 PC 832 Arrest and Firearms is designed to
satisfy the curriculum standards of the Commission on Peace Officer
Standards and Training (POST) as required by Penal Code 832, for the spring
semester, January 25 – June 2, 2010:
4. Anthony Gutierrez, $25/hr (as needed), range safety assistant.
5. John McCormick, $25/hr (as needed), range safety assistant.
e. Hartnell’s theater arts program/The Western Stage (TWS) provides students
the opportunity to learn their craft within a professional context. TWS’ current
season runs through June 30, 2010:
6. John Englehorn, $3000/season, preseason electrical department set up;
lighting design.
7. Richard Green, $1000/season, photography for all publicity, productions
and events.
8. Diane Kelsey, $1872/season, wardrobe supervision.
9. Jeff Mockus, $1000/season, survey current sound system and recommend
improvements.
10. Carla Pantoja, $1500/season, facilitator for the creation of theatre arts
program at the Alisal Center.
11. David Parker, $4250/season, scenic designer and actor.
12. Luana Speelman, $2500/season, scenic and property crafts.
3
AGENDA ITEM FOR BOARD MEETING OF: June 22, 2010
13. Reina Vasquez, $1500/season, theatrical costume design and coordination.
F. Ratify appointment of student workers for spring semester 2010:
1. Eliana Perez, Academic Learning Center, Student Worker I
2. Steven Vuong, Art, Student Worker I
4
ACTION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Ratify Budget Revisions
Number:
Area:
Office of Support Operations
Supplement OSO-2
Prepared by: Kent Stephens
Status:
Action (Roll Call Vote)
VI. A.
Recommendation:
That the Board of Trustees ratifies Budget Revisions for FY 09-10 numbered 8783 to 8860.
Summary:
The adopted budget each year represents the best estimate of revenue and expenditures. As the
year progresses and actual amounts are known, budget changes must be made.
Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget
revisions consist of transfers between major object expenditures or from the appropriations for
contingencies, as well as budgetary increases for the use of funds not included in the original
budget.
All budget entry numbers are assigned automatically assuring a complete sequence accounting.
Numeric breaks on the attached report are due to the exclusion of budget transfers, which do
not require Board approval. The accompanying Budget Journal Entry Detail Report was
produced directly from the accounting software.
Budget Implications:
The Unrestricted General Fund budget remains unchanged.
The Restricted General Fund increased by $46,808.82 due to increased revenue to program.
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Ratify Quarterly Financial Status
Report (CCFS-311Q) for March 31,
2010
Number:
Area:
Office of Support Operations
Prepared by: Kent Stephens
Status:
Action
VI. B.
Recommendation:
That the Board of Trustees ratifies the Quarterly Financial Status Report (CCFS-311Q)
for the period ended March 31, 2010.
Summary:
AB 2910, Chapter 1486, Statutes of 1986, require California community college districts to
report on their financial condition on a quarterly basis. Accordingly, the District must submit
the attached Quarterly Financial Status Report (Form CCFS-311Q) to the Chancellor’s Office.
The County Superintendent of Schools receives an information copy.
In summary, this quarterly report indicates that the District is solvent and that no unusual
financial matters arose during the quarter.
Budget Implications:
None
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Adopt Resolution 10:5, 2009-2010
Budget Revisions
Number:
Area:
Office of Support Operations
Supplement OSO-4
Prepared by: Kent Stephens
Status:
Action (Roll-call)
VI. C.
Recommendation:
That the Board of Trustees adopts Resolution 10:5, 2009-2010 Budget Revisions.
Summary:
In order to conduct an orderly closing of the books for fiscal year 2009-2010, various intra-fund
budget revisions need to be made at or soon after year-end to complete the closing of the
District’s general ledger. The Board of Trustees is asked to authorize the President or designee
to make these necessary revisions.
Budget Implications:
None
HARTNELL COMMUNITY COLLEGE DISTRICT
Budget Revision Resolution No. 10:5
NOW THEREFORE, BE IT RESOLVED, that the Board of Trustees, at the close of the fiscal
year 2009-2010, authorizes the Hartnell College President or designee to make budget revisions
between major classifications of the District’s 2009-2010 budget as necessary to permit the
payment of obligations of the District incurred during the fiscal year.
PASSED AND ADOPTED by the Board of Trustees of the Hartnell Community College District
on this 22nd day of June, 2010.
AYES:
NOES:
ABSENT:
________________________________
Phoebe K. Helm
Governing Board Secretary
AGENDA ITEM FOR BOARD MEETING OF:
June 22, 2010
Title:
Approve Tentative Budget for 20102011, Set Date and Time for Public
Hearing and Set Date to Adopt Final
Budget for 2010-2011
Number:
Area:
Office of Support Operations
Supplement OSO-5
Prepared by: Kent Stephens
Status:
Action
VI. D.
Recommendation:
That the Board of Trustees:
1. Approve the attached 2010-2011 tentative budget, required on or before July 1 of each
year.
2. Set September 7, 2010 at 5:00 p.m. as the date and time to conduct a public hearing on
the 2010-2011 budget.
3. Set September 7, 2010 as the date to adopt the 2010-2011 budget.
Summary:
California Code of Regulations, Title 5, Section 58305, requires the District develop a tentative
budget and forward an information copy to the Monterey County Office of Education on or
before July 1 of each year.
Further budget action required and included in the budget calendar is:
September 1, 2010
September 7, 2010
2010-2011 budget available for public inspection
Board of Trustees conducts a public hearing and adopts the 20102011 budget
September 15, 2010 Per California Code of Regulations, Title 5, Section 58305, the
governing board of each district shall adopt a final budget.
September 30, 2010 2010-2011 final budget is considered a public record pursuant to
Section 6250 et seq. of the Government Code.
October 10, 2010
District shall submit a copy of adopted budget report to the
California Community Colleges Chancellor’s Office and file with
appropriate county officers for information and review.
The attached 2010-2011 tentative budget is presented to the Board of Trustees for approval.
Budget Implications:
Approval of the tentative budget is necessary to provide a mechanism for expenditure of funds
starting July 1 until the final budget is adopted.
Hartnell Community College Tentative Budget Fiscal Year 2010‐2011 June 22, 2010 Hartnell Community College Tentative Budget Fiscal Year 2010‐2011 Executive Summary Table of Contents Contents Introduction General Fund Unrestricted Restricted Other Funds Special Revenue Fund Capital Projects Fund Enterprise Fund Internal Service Fund Trust and Agency Fund All Funds 3‐Year Summary Page 1‐2 3 4‐5 6 7 8 8 9 10‐11 Fiscal Year 2010‐11 Tentative Budget Executive Summary 2010‐11 Tentative Budget Introduction Each year the Board of Trustees is required to adopt a Tentative Budget which is the District’s spending plan from July 1 through September 15. Prior to September 16, the Board is required to hold a public hearing and adopt a final budget for the remainder of the fiscal year. Below is a summary of all District funds. It includes projected beginning fund balances, as of July 1, 2010, tentative revenues and expenditures, and estimated ending fund balances for each separate fund. Funds
General
Unrestricted
Restricted
Total
Special Revenue
Bookstore
Child Development
Total
Capital Projects
Capital Outlay
Scheduled Maintenance
Property Acquisition
Bond Projects
Total
Enterprise
Cafeteria
Total
Internal Service
Self Insured
Retiree Health Benefits
Total
Trust and Agency
Associated Student Body
Scholarships, Loan & Trust
Intercollegiate Athletics
Total
All Funds Total
Tentative Budget Beginning Fund Balance
July 1, 2010
Budgets
2010‐2011
Revenue
Expense
Ending
Fund Balance
June 30, 2011
$ 3,799,725 $ 34,544,220 $ 34,904,220 $ 3,439,725
‐
19,666,641 19,666,641 ‐
$ 3,799,725 $ 54,210,861 $ 54,570,861 $ 3,439,725
1,151,683 180,000 115,000 1,216,683
151,000 701,273 701,273 151,000
$ 1,302,683 $ 881,273 $ 816,273 $ 1,367,683
1,810,445
‐
3,080,346
63,815,971
$ 68,706,762
26,000
2,500,000
270,000
320,000
$ 3,116,000
250,000
2,500,000
110,000
14,000,000
$ 16,860,000
1,586,445
‐
3,240,346
50,135,971
$ 54,962,762
362,288 509,000 522,600 348,688
$ 362,288 $ 509,000 $ 522,600 $ 348,688
1,117,273 5,000 90,000 1,032,273
2,325,012 412,000 350,000 2,387,012
$ 3,442,285 $ 417,000 $ 440,000 $ 3,419,285
595,004
119,675
73,079
$ 787,758
97,700
4,000
22,000
$ 123,700
82,500
4,000
45,000
$ 131,500
610,204
119,675
50,079
$ 779,958
$ 78,401,501 $ 59,257,834 $ 73,341,234 $ 64,318,101
Page 1 Fiscal Year 2010‐11 Tentative Budget Each District fund is projected to have a positive balance at the beginning and end of the fiscal year. State revenue for the tentative budget is based on the most recent forecasts from state education and legislative officials. The District projects a three percent decrease in state funding levels from the current fiscal year. Revenue figures will be adjusted as more information is released by the state Chancellor’s Office. Due to the continued economic downturn, state fiscal officers indicate that apportionment payment deferrals will continue into fiscal year 2010‐11. Late payments create cash management challenges that may once again require the District to borrow short‐term funds to meet obligations. State revenue forecasts do not currently include any cost of living adjustment or funds to accommodate student growth. Consequently, the District must absorb all normal inflationary increases and costs of additional students by making reductions to current service levels. The budget is built to be flexible. The District will prioritize program restoration and new initiatives if additional resources become available. Additional revenue reductions will be discussed by campus stakeholders and shared governance committees with recommendations being made to the President and Board of Trustees. Hartnell College Apportionment History $40,000,000 $35,000,000 $30,000,000 $31,810,232 $33,526,858 $35,471,168 $34,784,280 $33,665,216 $29,184,161 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $‐
2005‐06
2006‐07
2007‐08
2008‐09
2009‐10*
2010‐11**
* P‐2 Estimate **Advanced Estimate Tentative Budget Page 2 Fiscal Year 2010‐11 Tentative Budget General Fund $54,570,861 Requirement The General Fund is the primary operating fund of the District. It includes resources that are unrestricted as well as funds with restricted spending requirements. Unrestricted Funds Nearly all day‐to‐day operating expenses are charged to the unrestricted General Fund. Unrestricted revenue is budgeted at $34,544,220, with a beginning balance of $3.8 million (based on June 2010 forecasts). Beginning reserves are one‐
time resources and may be used strategically to fund one‐
time investments and requirements. Other
1%
Student Fees
6%
State General Fund
41%
Property Tax
50%
Other State
2%
General Fund Unrestricted Resources State apportionment, funded by local property tax, student fees and the state general fund, is the largest source of revenue and represents 97% of all unrestricted income. The principal apportionment or “entitlement” is calculated by the state Chancellor’s office and is based on in‐state enrollments referred to as full time equivalent students (FTES) at the District. The Tentative Budget uses the same FTES amount received in the 2009‐10 school year (6,818). No new state funds are available to accommodate enrollment growth. Capital
1%
Operating
The largest expenditure portion of the 21%
Academic budget is allocated for employee Salaries
salaries, associated payroll costs, and 36%
benefits (77%). The remaining budget Supplies
(23%) is appropriated for operating 1%
costs, facility maintenance, supplies, contracted services, and equipment. Benefits
Classified 21%
Salaries
20%
Tentative Budget Page 3 Fiscal Year 2010‐11 Tentative Budget General Fund Unrestricted Requirements Restricted Funds Funds used for the operation of educational programs that are specifically restricted by law, regulations, or donors are recorded separately in the Restricted General Fund. The majority of these funds must be expended in the fiscal year or be returned to the funding source. Budgets for state funded programs are based on current state projections. Total restricted funds amount to approximately $16 million. 2007‐08
2008‐09
2009‐10
2010‐11
Restricted Funds
Actual
Actual
Forecast
June 30, 2011
Federal
VTEA Title II Tech Prep
BAR Tech Prep Consortium
SEOG
Foster and Kin Care Education
National Institute of Health
Child Develop. Training
Future Teacher Transfer Program
Workability III
NASA/CIPA II Grant
NSF TULE
Student Support Services
Gear Up Soledad
Gear Up Salinas
HS Equivalance Program
Child Care Access
First 5 Contract
Pipeline to Success in Agriculture
America Reads
Child Care Food Program
TANF
Teacher Quality Program
Pell Grants
Pell Administrative Cost
Title V Gavilan/Hartnell
CCRAA‐Math and Science
Federal Work Study
CCRAA‐CSUMB
Title V STEM
SBDC UC Merced
NSF Student Success
Nat'l Serv Awards Scholars
Dept. of Social & Empl. Services
Probation CSUMB Seamless Agri. Mgmt
NSF‐STEM
NSF Women/Latino STEP
NSF CCLI
Academic Competiveness Grant
VTEA Workforce Investment Grant
Agri. Tech Training (WIB)
Clean Energy
ARRA Allocation
Forest Reserve
TOTAL FEDERAL
Tentative Budget $ 76,648
25,000
102,774
158,029
8,722
8,465
34,391
139,673
113,418
‐
211,709
332,481
984,387
660,270
‐
‐
20,514
52,340
6,815
42,539
9,988
3,516,012
8,075
384,293
‐
91,968
‐
‐
71,262
27,524
59,976
350,283
‐
11,983
‐
101,096
‐
17,625
217,705
‐
‐
‐
‐
$ 7,845,965
$ 81,405
‐
130,830
140,341
11,811
10,000
134,918
137,716
‐
10,970
224,535
130,997
912,248
400,909
34,087
‐
‐
11,130
8,126
45,010
‐
5,516,418
9,790
794,565
737,649
116,571
18,259
‐
30,427
5,025
82,272
325,260
‐
30,699
‐
224,136
‐
37,650
272,927
48,345
‐
‐
‐
3,839
$ 10,678,865
$ 67,750
‐
141,448
147,240
12,000
11,250
‐
201,347
‐
‐
245,000
‐
750,000
370,000
22,500
10,000
‐
‐
9,500
69,339
‐
7,772,909
10,185
807,192
924,800
155,000
95,000
385,000
‐
‐
45,000
397,211
57,000
‐
31,200
210,000
5,000
90,545
262,000
5,655
147,826
750,000
218,747
4,000
$ 14,431,644
$ 69,708
‐
125,000
147,173
12,000
10,000
‐
201,347
‐
‐
48,439
‐
1,107,164
457,790
36,972
‐
‐
‐
8,000
54,339
‐
6,000,000
9,250
713,000
145,000
120,000
106,741
575,000
‐
‐
50,000
404,220
30,000
‐
62,500
67,000
45,000
50,000
294,932
‐
‐
249,862
‐
4,000
$ 11,204,437
Page 4 Fiscal Year 2010‐11 Restricted Funds
State
Matriculation Program
EOPS Financial Aid Administration
CARE
Cal Grants
DSP&S
Foster and Kin Care Education
Independent Living Program
RHORC ‐ Economic Develop.
CA Articulation Number (CAN)
Lottery Prop 20
TTIP Telecommunications
MESA
CTE Nursing Equipment
CTE Nursing Enrollment
CTE Nursing Remediation
CTE Linking After School
IDRC Sustainable Construction
IDRC Food Safety Tech
CTE Community Collaborative #1
CTE Community Collaborative #2
CTE Community Collaborative #3
IDRC Sustainable Design
IDRC Media & Entertainment
CALWORKS
Small Business Development
EWD Career Pathways
MLT Distance Ed Grant
Coding Specialist Grant
YESS‐ILP
Faculty/Staff Development
Faculty/Staff Diversity
Block Grant
Basic Skills
Ag Tech Training
TOTAL STATE
Local
Health Occupations Donations
SVMHCS
Lumina
Planetarium Foundation
SBDC Greenfield RDA
Agri. Tech Foundation
Parking Lot Improvement
TOTAL LOCAL
Tentative Budget 2007‐08
Actual
2008‐09
Actual
$ 534,515
808,980
248,334
180,265
451,517
678,600
52,676
10,079
189,339
5,000
151,348
9,671
80,517
1,218
22,476
32,512
‐
‐
$ 543,579
737,390
290,520
163,772
439,661
576,978
46,780
‐
‐
3,481
69,704
64,547
73,033
53,817
195,631
40,333
69,809
147,935
78,026
164,461
38,910
‐
‐
‐
280,298
116,056
232
‐
70,083
‐
5,591
4,868
108,164
138,311
‐
‐
‐
‐
‐
407,331
181,204
‐
111,529
214,208
‐
12,102
9,485
320,027
59,608
$ 4,772,541
24,760
‐
‐
‐
1,365
Tentative Budget 2009‐10
Forecast
$ 267,951
482,407
279,737
102,815
439,559
359,132
49,080
‐
‐
519
225,000
7,000
50,568
18,871
74,548
121,215
304,179
118,313
101,520
205,239
105,000
‐
‐
‐
183,213
74,393
49,768
‐
‐
22,500
4,100
5,817
539,278
55,000
110,775
$ 4,521,970 $ 4,357,497
‐
‐
‐
‐
185,559
149,559 160,415
$ 175,684 $ 345,974
400,000
25,000
7,500
‐
245,000
200,000
$ 877,500
2010‐11
June 30, 2011
$ 270,704
405,463
275,000
97,674
450,000
350,000
49,057
‐
‐
‐
150,000
‐
50,568
‐
89,686
‐
‐
60,001
‐
256,090
310,000
183,600
205,000
183,213
‐
‐
‐
‐
22,500
‐
5,000
‐
90,000
‐
$ 3,503,556
400,000
39,796
‐
‐
653,585
150,000
$ 1,243,381
Page 5 Fiscal Year 2010‐11 Tentative Budget Other Funds Special Revenue Fund $816,273 Requirement Special Revenue Funds are used to account for the proceeds of specific revenue sources whose expenditures are legally restricted. Activities in these funds may or may not be self‐supporting and are generally not related to direct educational services. The College operates a full‐service child development center on campus. The Child Development Fund is designated to account for child care and development services, including revenue generated by student fees and direct cost expenses. The Bookstore Fund is used to account for the lease of the college bookstore. The District contracts with a third‐party vendor, Follett Higher Education Group, to manage the day‐to‐day operations of the store. The vendor pays all operational expenses but shares revenue with the College. The District is projecting approximately $180,000 in shared revenue. A total of $115,000 will then be transferred to the General Fund and Associated Student Body Fund. $800,000 $701,273 $701,273 Revenue
Expense
$700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $180,000 $115,000 $100,000 $‐
Revenue
Expense
Bookstore
Child Development
Tentative Budget Page 6 Fiscal Year 2010‐11 Tentative Budget Capital Projects Fund $16,860,000 Requirement This group of funds is used to account for financial resources to be used for the acquisition or construction of major capital facilities and other capital outlay projects. This includes land acquisition, scheduled maintenance, significant equipment, and furnishings for new buildings. The Bond Projects Fund, financed with voter‐approved Measure H bond proceeds, is the largest fund in the group. Construction projects at the Alisal campus (CAT Building), Student Center, and the Classroom and Administrative Building (CAB) on the main campus will continue during 2010‐11. A new science building is also being planned, programmed, and designed. $300,000 $270,000 $250,000 $200,000 $150,000 $110,000 $100,000 $56,000 $50,000 $‐
Revenue
Expense
Revenue
Expense
Capital Outlay
Property $16,000,000 $14,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,500,000 $2,500,000 $2,000,000 Tentative Budget $26,000 $320,000 $‐
Revenue
Expense
Maintenance
Revenue
Expense
Bond Projects
Page 7 Fiscal Year 2010‐11 Tentative Budget Enterprise Fund $522,600 Requirement Enterprise Funds are intended to operate as a business and be self‐supporting. Such costs are financed or recovered primarily through user charges. The Cafeteria Fund is currently the only District enterprise fund. It is used to $600,000 account for the sale of $522,600 $509,000 food from café sales $500,000 and vending $400,000 machines. This fund has historically been $300,000 self‐supporting; $200,000 however revenues have not kept pace $100,000 with expenditures in $‐
recent years, causing Revenue
Expense
a decline in the fund balance reserve. Cafeteria
Internal Service Fund $440,000 Requirement Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments on a cost‐reimbursement. The District has a self‐insured fund used to account for workers’ compensation claims which have been outstanding since 2003. It also uses this fund to $450,000 $412,000 pay for property loss $400,000 and liability $350,000 $350,000 deductibles. $300,000 $250,000 A Retiree Health $200,000 Benefits Fund has also $150,000 been established to $90,000 $100,000 account for future benefit liabilities as $50,000 $5,000 required by the $‐
Government Revenue
Expense
Revenue
Expense
Accounting Standards Self Insured Retiree Health
Board (GASB). Tentative Budget Page 8 Fiscal Year 2010‐11 Tentative Budget Trust and Agency Fund $131,500 Requirement This fund is used to account for assets held by the district in a trustee or agency capacity for individuals, private organizations, or other governmental units. The District has a fiduciary responsibility for such funds, with some degree of discretionary authority. Operations of these funds are measured and reported in the District’s financial statements. Funds in this group include assets held for the Associated Student Body, scholarships, and intercollegiate athletics. $120,000 $97,700 $100,000 $82,500 $80,000 $60,000 $45,000 $40,000 $22,000 $20,000 $‐
Expense
Student Body
$4,000 Revenue
Expense
Revenue
Tentative Budget $4,000 Scholarships Loan/Trust
Revenue
Expense
Athletics
Page 9 Fiscal Year 2010‐11 Fund Type
Tentative Budget Hartnell Community College
3‐Year Comparison
2007‐08
Actual
2008‐09
Actual
2009‐10
Revised
2009‐10
Forecast
2010‐11
Tentative
12,464
14,861,596
21,783,916
$ 36,657,976
13,629
15,217,145
22,603,330
$ 37,834,104
12,000
15,167,395
17,627,312
$ 32,806,707
16,243
15,280,768
20,826,167
$ 36,123,178
12,000
15,009,366
19,522,854
$ 34,544,220
13,328,254
7,433,292
7,165,075
495,968
8,001,335
486,930
(498,550)
$ 36,412,304
13,700,149
7,249,762
7,328,482
346,252
8,881,502
111,236
(386,093)
37,231,290
12,708,906
7,126,791
6,868,045
495,868
7,676,364
216,636
(513,603)
34,579,007
12,565,214
6,363,588
6,387,282
382,329
6,558,235
213,290
2,589,118
35,059,056
12,224,575
7,465,837
6,648,874
518,500
6,967,985
246,280
(105,000)
33,967,051
7,828,874
4,827,836
174,769
$ 12,831,479
10,695,669
4,742,976
160,991
$ 15,599,636
13,326,993
6,996,545
263,591
$ 20,587,129
14,431,644
4,357,497
877,500
$ 19,666,641
11,204,437
3,503,556
1,243,381
$ 15,951,374
1,591,502
2,027,486
1,139,231
324,118
1,843,383
736,042
266,715
4,889,575
$ 12,818,052
1,765,301
2,066,610
1,083,329
309,608
2,067,820
1,090,986
365,476
6,799,368
$ 15,548,498
2,397,131
2,544,057
1,342,498
731,730
4,589,456
1,128,949
539,772
7,306,257
$ 20,579,850
2,397,131
2,544,057
1,342,498
731,730
4,589,456
1,128,949
539,772
7,306,257
$ 20,579,850
1,858,008
1,971,890
1,040,566
567,162
3,557,272
875,045
418,376
5,663,057
$ 15,951,375
General Fund
Unrestricted
Resources
Federal State
Local
Total Resources
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies and Materials
Operating Expenses
Capital Outlay
Transfers
Total Requirements
Restricted
Resources
Federal
State
Local
Total Resources
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies and Materials
Operating Expenses
Capital Outlay
Transfers
Financial Aid Outgo
Total Requirements
Total General Fund
Resources
Requirements
Tentative Budget $ 49,489,455 $ 53,433,740 $ 53,393,836 $ 55,789,819 $ 50,495,594
$ 49,230,356 $ 52,779,788 $ 55,158,857 $ 55,638,906 $ 49,918,426
Page 10 Fiscal Year 2010‐11 Tentative Budget 3‐Year Comparison Continued
Fund Type
2007‐08
Actual
2008‐09
Actual
2009‐10
Revised
2009‐10
Forecast
2010‐11
Tentative
$ 195,228
$ 115,681
$ 165,523
$ 113,891
$ 178,400
$ 115,000
$ 188,000
$ 115,000
$ 180,000
$ 115,000
$ 782,294
$ 708,678
$ 606,970
$ 589,491
$ 537,437
$ 537,437
$ 537,437
$ 537,437
$ 701,273
$ 701,273
Special Revenue Fund
Bookstore Resources
Requirements
Child Development
Resources
Requirements
Capital Projects Fund
Capital Outlay
Resources
Requirements
Maintenance
Resources
Requirements
Property
Resources
Requirements
Bond Projects
Resources
Requirements
$ 44,278 $ 22,677 $ 28,600 $ 1,785,500 $ 26,000
$ 234,240 $ 242,750 $ 71,347 $ 80,000 $ 250,000
$ 8,773,416 $ 10,171,263 $ 3,252,000 $ 3,252,000 $ 2,500,000
$ 8,773,416 $ 10,087,443 $ 3,252,000 $ 3,252,000 $ 2,500,000
$ 450,975 $ 182,406 $ 420,000 $ 420,000 $ 270,000
$ 334,286 $ 29,113 $ 91,000 $ 91,000 $ 110,000
$ 1,702,052 $ 11,761,955 $ 48,744,000 $ 48,744,000 $ 320,000
$ 4,700,502 $ 13,924,767 $ 18,500,000 $ 18,500,000 $ 14,000,000
Enterprise Fund
Cafeteria
Resources
Requirements
$ 683,177 $ 678,355 $ 560,000 $ 610,000 $ 509,000
$ 691,303 $ 723,860 $ 615,000 $ 615,000 $ 522,600
Internal Service Fund
Self Insured
Resources
Requirements
Retiree Health Benefits
Resources
Requirements
$ 30,299 $ 122,828 $ 6,800 $ 75,000 $ 5,000
$ 79,898 $ 75,353 $ 78,000 $ 80,000 $ 90,000
$ 37,032 $ 8,937 $ 9,300 $ 1,085,000 $ 412,000
$ ‐
$ ‐
$ ‐
$ ‐
$ 350,000
Trust and Agency Fund
Associated Students
Resources
Requirements
Scholarships/Loan Trust
Resources
Requirements
Athletics
Resources
Requirements
Tentative Budget $ 123,137 $ 86,681 $ 65,200 $ 65,200 $ 97,700
$ 50,768 $ 24,100 $ 34,500 $ 34,500 $ 82,500
$ 8,538 $ (2,524) $ 3,975 $ 3,975 $ 4,000
$ 3,041,118 $ 61,220 $ 3,000 $ 3,400 $ 4,000
$ 26,443 $ 13,410 $ 35,150 $ 70,000 $ 22,000
$ 38,236 $ 54,453 $ 70,000 $ 50,000 $ 45,000
Page 11 AGENDA ITEM FOR BOARD MEETING OF:
Title:
June 22, 2010
Number:
Approve Discontinuance of the Medical
Lab Technician (MLT) Program
VI. E.
Area:
Status:
Superintendent/President
Prepared by: Dr. Phoebe Helm
Action (Roll-call)
Recommendation:
That the Board of Trustees approves to discontinue the Medical Lab Technician (MLT)
Program as recommended by the administration.
Summary:
In August 2007, the Board approved to suspend enrollment in the Medical Laboratory
Technician Program in order to conduct a program review as required by the
Discontinuance Process. A Discontinuance Committee was formed to review the
program. The MLT professionals, who made up the advisory committee, in working with
the college and Discontinuance Committee, determined that the number of clinical sites
available could accommodate only 6 students in total.
Thus, it was determined that it was not feasible for Hartnell College to operate this program.
The eight (8) students who were enrolled completed the program requirements in 2008.
Since that time, an area consortia of colleges has been formed to support the development of
small allied programs such as MLT.
Hartnell’s MLT program should have been withdrawn in August 2008. Failure to do so was
an administrative oversight.
AGENDA ITEM FOR BOARD MEETING OF:
Title:
June 22, 2010
Number:
Approve Reinstatement of Board Benefits
VI. F.
Area:
Status:
Superintendent/President
Action (Roll-call)
Prepared by: Dr. Phoebe Helm
Recommendation:
That the Board of Trustees approves to reinstate Board benefits as follows: 1) health benefits; 2)
meeting attendance (stipend); and 3) mileage allowance.
Background:
The Hartnell College Board of Trustees led the effort by approving to waive board benefits to
help meet last year’s $1.7 million budget deficit. This approval resulted in a cost-saving of
$100,000 to the general fund.
Budget Implications:
An estimated cost of $100,000 total for 2010-2011 to the general fund.
INFORMATION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
Title:
June 22, 2010
Number:
Receive Report on Construction Projects
VII. A
Area:
Status:
Office of Facilities
Information
Recommendation:
That the Board of Trustees receives an updated report on construction projects.
Summary:
Each month, the Board of Trustees receives a verbal and written report on current design,
planning, and construction projects as funded by Measure H.
CONSTRUCTION UPDATE
AS OF 06/15/2010
CURRENT DESIGN, PLANNING AND CONSTRUCTION PROJECTS
PLANNING PROJECTS

Alisal Campus Master Plan
⇒ The District has begun the planning process for the 142 acres of the Alisal Campus
⇒ The process will include two master plans, (1) for the +/- 42 acre campus and (1) for the
remaining +/- 100 acres
⇒ Once a master plan is complete the EIR process will begin with the City of Salinas
⇒ The land swap with the City of Salinas is currently underway. It is anticipated that this will take
between 18 and 24 month
⇒ The FDA has approached the College about having a permeant facility on the Alisal Campus for
their emergency response trailers. The District is currently working with them to bring a
recommendation forward.

Main Campus Facilities Master Planning Process
⇒ The 5-year Capital Outlay Plan was completed and submitted to the CCCCO on June 29, 2009.
⇒ The 2009-10 IPP for a new Health Sciences & Nursing Building was completed and submitted to
the CCCCO on June 29, 2009.
⇒ The enrollment projections were protested on April 14th and we are awaiting the result.

Science Building FPP
⇒ Lionakis, out of Sacramento, is the Architect of Record for this project, which includes the
preparation of the FPP.
⇒ The kick-off meeting for the FPP took place on 02/19-20
⇒ The stakeholders took a trip to Cal Poly on 03/09 to look at their facilities
⇒ At our second meeting a few general layouts were established and we are working from those
layouts
⇒ The group took its second field trip to look at both San Mateo and San Jose City College’s new
science building
⇒ The last programming meeting was May 8 and all the user groups concerns were addressed
⇒ Lionakis completed the FPP and the Board Approved the document on June 8, 2009 and the FPP
was submitted to the CCCCO on June 29, 2009.
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CAB Building Renovation
⇒ The programming for this project has started
⇒ The pre-qualification package for a Design/Build entity was out to prospective teams in
December and was due on January 7, 2010. A total of 25 teams submitted.
⇒ The short-list has been created and the letter to those firms have been sent out. Additionally
letters were sent to the remaining 20 firms who submitted pre-qual packages.
⇒ Of the 25 DBEs a total of 24 firms met the pre-qual minimum requirements
⇒ The list was shortlisted to the top five scores, which ended up yielding a total of 6 DBE teams:
• Rudolph & Sletten - Lionakis
• Dilbeck & Sons - HBFL
• Kitchell - Smith Group
• Blach Construction - BFGC-IBI
DESIGN PROJECTS
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
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Lusardi Construction Company - Davy Architecture
Soltek Pacific Construction Company - Mosher Drew Watson Ferguson
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City Sidewalk Replacement
⇒ As part of the main campus EIR mitigation Hartnell was to replace the city sidewalk, as needed,
around the entire campus. Because of the favorable bid climate the District is working on getting
the project design and approved by the CIty and completed in the next 4 - 6 month.
⇒ An RFQ was put out on the street for interested civil engineering firms interested in design the
sidewalk, bus turnout and misc infrastructure projects on the campus.
⇒ A total of three firms submitted and all were shortlisted and issues and RFP.
⇒ The anticipated schedule is as follows:
• CIty sidewalk design and approval by City - June 1, 2010
• Bid Period - June 1, 2010 - June 24, 2010
• Construction - July - October 2010
⇒ C3 Engineering was chosen based off of the firms experience and cost proposal.
⇒ The design work will start on May 5th and are still on schedule to complete the work per the
above schedule.
⇒ C3 is 90% complete with the design and we will be out to bid with 1 week.
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Keyless Entry and CCTV System
⇒ Aurum Consulting Engineers will be preparing a campus wide design of a keyless entry and CCTV
system for the main campus aThe anticipated schedule is as follows:
⇒ The anticipated schedule is as follows:
• Design Period - May 5 - June 18
• Bid Period - May 24 - June 17 June 19 - July 20
• Construction - August - December 2010
⇒ Aurum has started their survey of the main campus and once finished they
will go and complete the King CIty Center.
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CAB Chiller and Boiler Replacement
⇒ Axiom Engineers will be preparing a design of a new energy efficient chiller and boiler for CAB
⇒ We will also be working with PG&E to investigate a possible rebate for the delta between the
existing units and the new units
⇒ The anticipated schedule is as follows:
• Design Period - April 7 - May 21
• DSA Review - May 24 - June 24
• Issue RFB for Chiller and Boiler Units - May 24 - June 15
• Bid Period - July 1 - July 30
• Construction - Sept 6 - January 14, 2011
⇒ Axiom and Skyline Engineering are working on the design of the project
⇒ The District plans on bidding the equipment (chiller & boiler) in the next few weeks so the an
order can be placed and the equipment can arrive sooner
⇒ Once the design is completed we will bid the work per the above schedule
⇒ The DIstrict is also working with PG&E to get a rebate for the energy efficient changes which are
being made.
⇒ The design is complete and will be submitted to DSA for review and approval.
⇒ We have received bids on both the Chiller and the Boiler and the District has
purchased them.
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Campus Lighting Phase II
⇒ Aurum Consulting Engineers will be modifying the plans they prepared for the phase I project and
resubmitting to DSA for approval
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
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The new lights will be in front of the LRC and parking structure on Central and Cypress St.
The anticipated schedule is as follows:
• Design Period - April 7 - May 7
• DSA Review - May 10 - May 31
• Issue RFB for lights - May 10 - June 3
• Bid Period - June 7 - July 8
• Construction - August - October
Aurum is continuing to work on the project documents.
Once the District has a count of the lights which will be needed for the project, those lights will
be ordered and the contractor will be responsible to install those lights.
The District has ordered a total of 20 lights for the lighting project.
The project bid on June 10, 2010 and JM Electric was the low bidder for the
project.
The project is anticipated to start the first week of July.
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CAB Refresh #3
⇒ During the summer break the District will refresh a number of rooms in CAB north and south
⇒ The project will include new finishes, furniture and infrastructure to make the classes smart
classrooms
⇒ The instruction to bidders is being put together and the project will be out to bid in the next few
weeks.
⇒ The project bid on June 8, 2010 and DMC COnstruction was the low bidder.
⇒ The project will start on June 22, 2010 and be completed by August 15, 2010.
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Pool Renovation
⇒ The Hartnell pool, which is a PE classroom, will be remodeled and is anticipated to start on June
5, 2010 and be completed around August 1, 2010.
⇒ An RFP was issued for design services and BFGC was the selected firm for the project
⇒ The anticipated schedule is as follows:
• Design Period - April 7 - May 1
• Bid Period - May 3 - May 25
• Construction - June 7 - August 15
⇒ The design is scheduled to be completed and the project will be out to bid on May 4th which
should allow for the above schedule to be met.
⇒ The project bid on June 2, 2010 and Western Water Features was the low
bidder on the project.
⇒ The project will start on June 21, 2010 and be completed by August 1, 2010
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Technical Training Building
⇒ Hartnell issued a request for qualifications (RFQ) for architectural services related to the design
of the Technical Training Building on the Alisal Campus. A total of eight firms submitted an RFQ.
A group of faculty and staff(the users of the building) met and shortlisted a total of 5 firms for
interviews. The shortlisted firms were: NTD (Salinas), Paul Davis Architecture (Monterey), W, R &
D (Monterey), BAG (Salinas) and Kasavan Architects (Salinas).
⇒ The users then interviewed the firms and they selected NTD based off of previous similar project
experience and cost.
⇒ The project is anticipated to be between 10 and 15K square feet and will house the auto and
diesel mechanics programs as well as part of the construction program.
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
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CONSTRUCTION PROJECTS
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PE Renovation Project
⇒ Sugimura Finney (SFA) is the Architect of Record for this project
⇒ The plans were submitted to DSA on February 26, 2009
⇒ The project was out to bid on May 19th and the bid opening was on June 23, 2009.
⇒ There was a total of 5 bidders on the project with Perma-Green Hydroseeding (PGH) being the
responsive low bidder at $4,114,400.
⇒ Work started on July 8 and phase I, the new soccer field is scheduled to be completed on August
5, 2009.
⇒ The remainder of the work is scheduled to be completed by February 1, 2010.
⇒ The soccer field has been completed and the first game is scheduled for 09/29/09
⇒ Both the softball and baseball fields have been used for games
⇒ The area was paved out on March 25 & 26th and minor items are being completed at this time
⇒ The stadium still seats will be onsite on April 19th and will be installed and completed by the
beginning of May
⇒ The final item for the project is to pave the turnaround on Alisal St. Once that work is
completed minor punch-list and landscaping items will be completed and the project can be
closed out.
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Northeast Landscaping Project
⇒ Bellinger Foster Steinmetz (BFS), out of Monterey, is the Architect of Record for this project
⇒ Monterey Peninsula Engineering is the contractor for the project ($1,223,000)
⇒ They were given notice to proceed on April 20, 2009
⇒ The demo and site balance work has been completed.
⇒ All hardscape has been poured but a conflict has come up with four areas within the project
which we are trying to mitigate.
⇒ The project was completed as of April 27th when all the concrete joints were coaxed.
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Alisal Campus Center for Applied Technology
⇒ Kasavan Architects is the AOR for the project
⇒ Dilbeck construction is the GC for this project ($19,340,000)
⇒ Construction began on July 14, 2008
⇒ The project will be completed in 2010
⇒ All structural steel has been erected
⇒ Interior metal studs and drywall is currently going up
⇒ The roofing and exterior siding is currently going up
⇒ Check out the webcam on the Measure H website, http://webcam.hartnell.edu/popup.html
⇒ Interior finishes are continuing to be placed in the building.
⇒ The welding equipment is scheduled to be ordered on May 5th and all will be installed by August
1st and will be ready for classes to start in fall.
⇒ Permeant power was switched over on June 1
⇒ Finishes on the interior of the building continues.
⇒ Landscaping will be starting in the next few weeks.
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Student Center Renovation/Remodel Project
⇒ BFGC is the Architect of Record for this project
⇒ DMC Construction was the low bidder and will be the GC for the project
⇒ Construction started on November 17th and is scheduled to be completed by September 2010
⇒ The new bookstore in Steinbeck Hall is the first scope of work
⇒ DMC finish the heavy demo work over the break and they are now finishing up the Steinbeck
side of the building.
⇒ During spring break the move of the bookstore and the reopening of Steinbeck Hall took place
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
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DMC is now working on the remainder of the building and is still on schedule to be completed
by September 2010
FDA Site Preparation Project
⇒ As part of the FDAs new home on the Alisal Campus, a 30,000 sq. ft. area will be prepped for
their future use.
⇒ The project was bid and Granite Construction was the low bidder on the project
⇒ Because of the rain the project was started on April 26th and should be completed by the
beginning of June.
⇒ All that remains on the project is the lighting. All other work has been
completed.
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
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AGENDA ITEM FOR BOARD MEETING OF:
Title:
June 22, 2010
Number:
Receive and Accept Financial Statements for
Period Ending April 30, 2010
VII. B.
Area:
Status:
Office of Support Operations
Supplement OSO-1
Prepared by: Kent Stephens
Information
Recommendation:
That the Board of Trustees receives and accepts the Financial Statements for the period ending
April 30, 2010.
Summary:
Financial Statements of District funds for the period ending April 30, 2010 are attached for
information.
Budget Implications:
None
BOARD OF TRUSTEES
ADJOURNMENT