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HARTNELL COMMUNITY COLLEGE DISTRICT
REGULAR MEETING OF THE BOARD OF TRUSTEES
AGENDA
July 20, 2010
TIME/PLACE:
411 Central Avenue, Salinas
Board Room (CAB-112)
5:00 p.m. – PUBLIC SESSION – Board Room (CAB-112)
5:05 p.m. – CLOSED SESSION
6:00 p.m. – RECONVENE PUBLIC SESSION - Board Room (CAB-112)
Board of Trustees
Patricia Donohue, President
Kevin Healy, Vice President
Candi DePauw, Bill Freeman, Elia Gonzalez-Castro
Ray Montemayor, Erica Padilla-Chavez
Shaundra Taylor, Student Trustee
Dr. Phoebe Helm, Superintendent/President, Secretary to the Board
The Board of Trustees welcomes you to its meetings, scheduled on the first Tuesday of each month,
unless otherwise noted.
The agenda and accompanying documents are on the college’s website at www.hartnell.edu/board.
Contracts requiring approval of the Board on this agenda are available to view in the President’s
Office. Typically, the agenda consists of the following:
A. CONSENT AGENDA: These matters include routine administrative and financial actions and
normally approved by a single majority vote.
B. REGULAR AGENDA: Action Items: These items include significant administrative and
financial actions classified by departmental areas and approved by majority vote for each item.
Information Items: These items include presentations to the Board and items for discussion
prior to Board action, normally taken at the next meeting.
C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957
and/or 54957.6, the Board of Trustees may meet in Closed Session to consider legal, personnel,
labor, and/or contract matters.
INDIVIDUALS DESIRING TO ADDRESS THE BOARD: Any member of the audience desiring
to address the Board should complete and submit to the Superintendent prior to the meeting, if
possible, a Speaker Request Form, available at the door. When the item PUBLIC COMMENTS is
taken, the Board President will recognize those who have filled out a Speaker Request Form in the
order in which they are received. The Board President may limit the time of presentation to three
minutes per speaker, and a maximum of fifteen minutes. Following public comment, the Board
President will limit discussion to the Board only.
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all
students shall have equal access to a quality education and the opportunity to pursue and achieve their
goals. We are responsive to the learning needs of our community and dedicated to a diverse
educational and cultural campus environment that prepares our students for productive participation
in a changing world.
HCCD –REGULAR MEETING – JULY 20, 2010
Page 1 of 5
I. OPEN SESSION, CALL TO ORDER – 5:00 P.M.
A. ROLL CALL
B. ADOPT AGENDA
C. DISCLOSURE OF ITEMS DISCUSSED IN CLOSED SESSION, AS FOLLOWS:
Items discussed in Closed Session will include, legal, personnel, labor, and/or contract matters
authorized for Closed Session per Government Code Sections, 3549.1, 54956.9, 54957, and/or
54957.6.
1. Employment of one full-time faculty
2. Discussion of Succession Planning and Processes for Evaluating Superintendent/President
D.
PUBLIC COMMENT PERIOD REGARDING CLOSED SESSION ITEMS
Fifteen minutes set aside for public comment on closed session items.
Maximum three minutes each.
II. MOVE TO CLOSED SESSION
III. RECONVENE PUBLIC SESSION
Pledge of Allegiance
A.
REPORT OUT FROM CLOSED SESSION
B.
PUBLIC COMMENTS ON PUBLIC SESSION ITEMS AND ITEMS NOT ON THE
AGENDA
Fifteen minutes (three-minute maximum per person) set aside to receive public comments on
public session agenda items or items not on the public session agenda, but within the jurisdiction
of the Board.
1. Receive public comments on items on the public session agenda
2. Receive public comments on items not on the public session agenda
IV. PRESENTATIONS
A.
V.
BOND OVERSIGHT COMMITTEE UPDATE (See Information Item VII. A.)
Damon Felice
CONSENT ITEMS
A.
MINUTES
Adopt minutes of Regular Meeting of June 22, 2010
B.
RATIFY DISBURSEMENTS
Ratify the disbursements from any or all of the following funds: general; debt service;
bookstore; child development; capital outlay projects; scheduled maintenance; property
acquisition; bond projects, cafeteria; self-insurance; retirees health benefits; associated student
body; scholarship, loan, and trust; and intercollegiate athletics.
C.
APPROVE CONTRACT WITH 1099 PRO, INC.
Approve the contract with 1099 Pro, Inc. to provide Pro 2010 Software to assist in uploading
student tuition information for 2010. The term of the contract is January 2011 through March
2011. The budgeted amount is $15,000 from the unrestricted general fund. The actual cost will
depend on the number of forms issued.
HCCD –REGULAR MEETING – JULY 20, 2010
Page 2 of 5
D.
APPROVE AND AUTHORIZE ADMINISTRATION TO ENTER INTO A CONTRACT
WITH EARTHWORKS PAVING CONTRACTORS, INC. FOR OVERLAY PROJECT
FOR PARKING LOTS 4 AND 5
Approve and authorize the administration to enter into a contract with Earthworks Paving
Contractors, Inc. for the overlay project for parking lots 4 and 5. The budgeted amount is not to
exceed $172,000 and paid with funds from restricted general fund (parking fees).
E.
RATIFY AMENDMENT TO MEMORANDUM OF UNDERSTANDING (MOU) WITH
SALINAS UNION HIGH SCHOOL DISTRICT
Ratify the amendment to the MOU between Hartnell College and the Salinas Union High School
District for the implementation of a Career Technical Education Community Collaborative grant.
The amendment establishes a $200,000 maximum reimbursable amount to the high school
district as a participating partner in the grant.
F.
RATIFY AGREEMENTS FOR HIGH SCHOOL EQUIVALENCY SUMMER
PROGRAM
Ratify an agreement between Hartnell Community College District and Migrant Education
Region XVI and between the Salinas Public Library, John Steinbeck, for a High School
Equivalency Summer Program at a cost of approximately $400 per student.
G.
APPROVE EXTENSION OF AGREEMENT WITH KEENAN AND ASSOCIATES
Approve to extend the agreement with Keenan and Associates for the administration of
Workers’ Compensation run-off claims. The extension is for one year, beginning July 1, 2010
through June 30, 2011. The administrative cost for this service is $11,250 and paid from the
Self-Insurance Fund.
H.
APPROVE EXTENSION OF AGREEMENT WITH STUDENT INSURANCE USA
Approve to extend the agreement with Student Insurance USA for the administration of student
insurance claims. The extension is for one year, beginning August 1, 2010 to July 31, 2011.
The administrative cost for this service is $120,482 and paid from the unrestricted general fund.
I.
APPROVE RENEWAL OF MEMORANDUM OF UNDERSTANDING (MOU) WITH
FIRST 5 MONTEREY COUNTY
Approve to renew the MOU with First 5 Monterey County Special Needs Project. This MOU
benefits children enrolled in the Alisal Campus child development center who reside within the
93905 zip code with additional services such as developmental screenings and assessments
through a common database shared among participating members. There are no direct costs to
participate in this MOU.
J.
APPROVE RENEWAL OF PROFESSIONAL SERVICE AGREEMENT WITH FIRST 5
MONTEREY COUNTY
Approve to renew the professional service agreement with First 5 Monterey County Special
Needs Project for academic year 2010-11. The agreement provides $10,000 to the Alisal
Campus child development center staff for technical assistance, training curriculum, training
materials, and a small stipend for participation in this training. The term of the agreement is
August 1, 2010 to June 30, 2011. There is no impact to the general fund.
HCCD –REGULAR MEETING – JULY 20, 2010
Page 3 of 5
K.
RATIFY AGREEMENT TO ACCEPT SUB-AWARD THROUGH CALIFORNIA STATE
UNIVERSITY, MONTEREY BAY - UNIVERSITY CORPORATION (FOUNDATION)
FROM NATIONAL SCIENCE FOUNDATION
Ratify an agreement to accept funds from the University Corporation (Foundation) California
State University, Monterey Bay as a sub-recipient of a grant from the National Science
Foundation. The amount of the sub-award is $40,358.
L.
RATIFY GRANT APPLICATION TO NATIONAL AERONAUTICS AND SPACE
ADMINISTRATION (NASA), ACCEPT FUNDS, IF AWARDED, AND AUTHORIZE
ADMINISTRATION TO ENTER INTO AGREEMENT TO IMPLEMENT
CURRICULUM IMPROVEMENT PARTNERSHIP AWARD FOR INTEGRATION OF
RESEARCH
Ratify the grant application to NASA, accept funds, and authorize administration to enter into an
agreement to implement the Curriculum Improvement Partnership Award for Integration
Research (CIPAIR) into the undergraduate curriculum program, if awarded. The college could
receive $450,000 over three years, starting October 1, 2010.
M. PERSONNEL ACTION
Approve and/or ratify personnel actions (included in packet).
VI. ACTION ITEMS
Action
A. APPROVE BUDGET REVISIONS
Approve budget revisions numbered 8861 to 8922.
Roll-call
B. ADOPT RESOLUTION 10:6 – TO CERTIFY THE APPROVAL TO ENTER INTO
TRANSACTIONS WITH THE CALIFORNIA DEPARTMENT OF EDUCATION AND
TO DESIGNATE PERSONNEL TO SIGN CONTRACT DOCUMENTS
Adopt Resolution 10:6, To Certify the Approval to Enter into Transactions with the California
Department of Education and to Designate Personnel to sign Contract Documents.
Roll-call
C. APPROVE TO RESTORE BOARD BENEFITS AND ADOPT RESOLUTION 10:7 AS
REQUIRED BY CALPERS
Approve to restore board benefits for Trustees in accordance to Board Policy 2730 and adopt
Resolution 10:7 as required by CalPERS to make medical insurance available to Trustees who so
select.
VII. INFORMATION ITEMS
A. BOND OVERSIGHT COMMITTEE REPORT
Receive an updated report on construction projects.
B. FINANCIAL STATEMENT
Receive the financial statements for period ending May 31, 2010.
C. ACCREDITING COMMISSION LETTER ACCEPTING MIDTERM REPORT
Receive the letter dated June 30, 2010 from Accrediting Commission accepting 2010 Midterm
Report.
D. REPORTS FROM STUDENT, CLASSIFIED, AND ACADEMIC SENATES
Receive oral reports from senate on matters of interest to the college.
HCCD –REGULAR MEETING – JULY 20, 2010
Page 4 of 5
E. PRESIDENT’S REPORT
Receive oral report from the Superintendent/President.
VIII.
BOARD OF TRUSTEES
A. BOARD OF TRUSTEES COMMUNICATION
IX. NEXT MEETING
August 10, 2010, 5 p.m., 411 Central Avenue, Salinas, CA 93901
X. ADJOURNMENT
HCCD –REGULAR MEETING – JULY 20, 2010
Page 5 of 5
CONSENT
AGENDA ITEM FOR BOARD MEETING OF:
July 20, 2010
Number
Title
Minutes of Regular Meeting of
June 22, 2010
V. A.
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe Helm
Consent
Recommendation
That the Board of Trustees reviews, revises as appropriate, and adopts minutes of regular
meeting of June 22, 2010.
Summary
Minutes of the Board of Trustees for are submitted for review and approval as follows:
Regular Meeting of June 22, 2010
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
Hartnell College Board Room – CAB-112
411 Central Avenue
Salinas, California
June 22, 2010
OPEN SESSION
Meeting called to order at 5:01 p.m.
ROLL CALL
Patricia Donohue, President
Kevin Healy, Vice President (arrived at 5:04 p.m.)
Candi DePauw
Bill Freeman (arrived at 5:30 p.m.)
Elia Gonzalez-Castro
Ray Montemayor
Erica Padilla-Chavez
Phoebe K. Helm, Superintendent-President/Board Secretary
Shaundra Taylor, Student Trustee – (advisory vote per Board Policy 1030)
AGENDA
On a motion by Trustee Montemayor, seconded by Trustee DePauw, vote of 5-0, and by
advisory vote of Aye (Taylor), the Board approved the agenda.
(Absent: Freeman, Healy)
DISCLOSURE OF
CLOSED SESSION
ITEMS
Trustee Donohue disclosed items for Closed Session as authorized per Government
Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6:
Health benefits for the following groups:
1.
2.
3
4.
Contract Agreement – California School Employees Association
Non-Bargained for Groups – Management, supervisors and confidentials
Hartnell College Faculty Association Side Letter Agreement
L-39, International Union of Operating Engineers
PUBLIC
COMMENTS
REGARDING
CLOSED SESSION
There were none.
MOVED TO
CLOSED SESSION
The Board of Trustees of Hartnell Community College District, Dr. Phoebe Helm,
Superintendent/President, Kent Stephens, Vice President, Support Operations, and Terri
Pyer, Associate Vice President, Human Resources, moved to Closed Session at 5:03
p.m. to consider legal, personnel, labor, and/or contract matters authorized for Closed
Session per Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6.
RECONVENED
OPEN SESSION
The public session reconvened at 6:00 p.m.
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 1 of 11
PLEDGE OF
ALLEGIANCE
The Pledge of Allegiance was led by Trustee Montemayor.
REPORT OUT
FROM CLOSED
SESSION
Trustee Donohue reported out the following actions from closed session:
On a motion by Trustee Montemayor, seconded by Trustee Healy, vote of 6-0, the Board
moved to approve the California School Employees Association side contract agreement
dated June 8, 2010. (Absent: Freeman)
On a motion by Trustee Gonzalez-Castro, seconded by Trustee Padilla-Chavez, vote of 70, the Board moved to approve MCSIG, Option III health benefits for unrepresented
groups.
On a motion by Trustee Padilla-Chavez, seconded by Trustee Healy, vote of 7-0, the
Board moved to approve the Hartnell College Faculty Association side letter agreement,
dated May 18, 2010.
On a motion by Trustee Healy, seconded by Trustee Padilla-Chavez, on a vote of 6-1
(Abstained: Montemayor), the Board approved to offer MCSIG, Option III health
benefits at 100% of the cost of the base plan, 95% of cost of the base plan for eligible
dependents to L-39, International Union of Operating Engineers.
PUBLIC
COMMENTS
There were none
SWEARING IN OF
2010-2011
STUDENT
TRUSTEE
Trustee Donohue swore in Shaundra B. Taylor as the 2010-2011 Student Trustee.
2009-2010
STUDENT
SENATE
Dr. Greg Peterson, Vice President, Student Affairs, introduced Mercedes Quintero,
Student Life Coordinator, and both presented certificates of appreciation to the 20092010 Student Senate.
2009-2010 Senate
Shaundra B. Taylor, Student Trustee and Senator
Julian Garcia, Student Senate President
Kara Lyman-Singleton, Executive Vice President
Stephanie Blancas, Vice President of Communications and Public Relations
Haydee Vargas, Vice President of Programs & Services
Maria De La Garma, Vice President, Inter-Club Council and Activities
Tamatha Eddings, Vice President of Finance
Senators: Esmeralda Rodriguez, Evangelina Quiroz, Joanna Romero, Karina Rey, Lynn
Lingbeck, and Timothy Miguel
CONSTRUCTION
PROGRAM
Mike Thomas and Firehawk Hulin described Hartnell’s Green and Sustainable
Construction Program. Two years ago, the industry formed a taskforce to review the
program and since has been redesigned to include not only residential, but commercial,
industrial, and heavy civil construction.
Course curriculum now incorporates
sustainability and students are now learning how to build “green” across the discipline.
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 2 of 11
Enrollments have increased significantly. Last fall’s enrollment was 118 students and
this spring, enrollment was up to 420. Industry has supported the program financially and
by sharing their talents. Over 160 industry representatives have helped develop
curriculum, donated equipment and staff and have served as adjunct faculty. These
donations have served as matching funds for federal and state grants totaling at least two
million dollars. As part of a grant, full-time faculty, John Anderson and his students are
retrofitting buildings in five cities up and down the valley. This effort has been supported
by the Don Chapin Company through a donation of a truck to pull a restored trailer that is
used to haul supplies and equipment for the Hartnell Community Response Team. This
team, lead by Mr. Anderson has completed projects for the Center of Fine Arts and
Rancho Cielo, among other community entities. Hartnell College continues its
partnership with the City of Salinas and CHISPA where construction students build a
house at least once a year. A program website has been created by Firehawk as well as
DVDs for high school campus recruitment. A large percentage of the financial support
for this program has been through the industry and grants. Workforce Investment and
other grant funds have provided an opportunity for construction students to participate in
the Achieving College Excellence (ACE) program (formerly known as Digital Bridge
Academy or DBA). Other grants include the development of a partnership with local high
schools and the University of California, Santa Cruz, in energy and efforts are underway
to support adding sustainable design (architecture) to the curriculum.
BOND
OVERSIGHT
COMMITTEE
UPDATE
The Board received an oral report on the college’s current construction projects. The
written
report
is
housed
on
the
college’s
website:
http://www.hartnell.edu/board/packets/June_2010_Regular_Meeting_Agenda_Packet.pdf (Page 162). The
Board asked questions regarding the current projects to which Mr. Felice responded.
Trustee Padilla-Chavez questioned why the Board is being asked to ratify a contract when
the work has already started and she asked that the work of future projects not begin until
after the Board has approved a contract because of liability. Dr. Helm responded that
work typically begins after approval, but the timing this project (CAB Refresh, #3) is an
important factor because the work needs to be completed prior to the start of fall.
CONSENT ITEMS Pulled for discussion only: Item D., Curriculum Committee Actions (Freeman).
Initially, Trustee Healy pulled Item F., DMC Contract/CAB Refresh Project, #3, for
discussion only. Meanwhile, Trustee Montemayor made a motion, seconded by Trustee
Padilla-Chavez to approve Consent items A through N. After some dialogue, Trustee
Freeman called to amend the motion to pull Consent item F., for a separate discussion and
vote.
On a motion by Trustee Montemayor, seconded by Trustee Padilla-Chavez, vote of 7-0,
and by advisory vote of Aye, (Taylor), the Board moved to approve Consent Items A
through E and G through N.
A. MINUTES
Approved minutes of regular meeting of May 4, 2010 and special meeting of May 18,
2010.
B. DISBURSEMENTS
Approved disbursements from any or all of the following funds: general; debt service;
bookstore; child development; capital outlay projects; scheduled maintenance; property
acquisition; bond projects; cafeteria; self-insurance; retirees health benefits; associated
student body; scholarship, loan, and trust; and intercollegiate athletics.
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 3 of 11
C. NON-CASH
DONATIONS
Accepted the non-cash donations from the Hartnell College Foundation.
D. CURRICULUM
COMMITTEE
Ratified the recommendations from the Curriculum Committee.
Trustee Freeman asked why the HES courses were being moved to an inactive status. Dr.
Helm responded that these courses were part of the Medical Laboratory Technician
(MLT) program and that the students, who were in this program, completed their
coursework in 2008. Since that time, the college has not offered these courses and this
past spring, the Curriculum Committee moved the courses to an inactive status and this is
merely a clean-up of that curriculum. In addition, an area consortia of colleges has been
formed to support the development of small allied programs such as MLT.
E. SUB-RECIPIENT Ratified an agreement to accept funds from the University of California, Santa Cruz
OF GRANT
(UCSC) as a sub-recipient of a grant from the National Science Foundation. The subFUNDS –
award amount is $50,000 over a period of two years. The purpose of the sub-award is to
UCSC/NSF
focus on providing students with an engaging remote laboratory for interactive
experiments in renewable energy.
F. DMC
CONSTRUCTION
CAB REFRESH
PROJECT, #3
On a motion by Trustee Padilla-Chavez, seconded by Trustee Healy, by vote of 6-1 (No:
Freeman), the Board ratified a contract with DMC Construction for the 2nd and 3rd floors
of the Classroom Administration Building (CAB) Refresh Project, #3. The budget for
this project is $436,490 and paid by funds from Measure H.
Trustee Healy questioned why only one bid was received. Damon stated that six
contractors participated in the mandatory walks, but that only DMC submitted a bid, and
that it was a fair bid for the work that is to be completed.
Dr. Helm announced that a workshop on how to do business with community colleges is
tentatively scheduled in August. The workshop, hosted by the Salinas Builders
Exchange, and in partnership with CHISPA and the Chamber of Commerce, is open to
construction companies, chamber members, and the Board. The focus will be on the
State’s regulations for bidding, contracting, and purchasing for community colleges.
G. WATER
Ratified a contract with Western Water Features for the pool renovation project. The
FEATURES FOR budget for this project is $545,000 and paid by funds from Measure H.
POOL
H. COUNTY OF
MONTEREY –
SEVEN
CHALLENGES
Ratified a contract with the County of Monterey, Probation Department, for the
coordination of trainings, training supplies, and use of facilities for the Seven Challenges
Program. The contract will reimburse the Foster and Kinship Care Program $31,300
through June 30, 2011.
I. ALPERT/MCKEE Approved and authorized the administration to enter into an agreement with
GRANT
Alpert/McKee Company, grant writer for the Hispanic Serving Institution, Title V
WRITERS
CCRAA Grant. If awarded, the cost for these services will be 6% of the awarded funds in
years one and two, 5% in year three, and 4% in years four and five.
J. CITY OF
SALINAS
VOLUNTARY
FITNESS PRGM
Approved and authorized the administration to enter into an agreement with the City of
Salinas for a Voluntary Fitness Program for its employees. The term of the agreement is
June 25, 2010 to September 1, 2010.
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 4 of 11
K. COUNTY OF
MONTEREYVOLUNTARY
FITNESS PRGM
Approved and authorized the administration to enter into an agreement with the County of
Monterey, Probation Department for a Voluntary Fitness Program for its employees. The
term of the agreement is June 1, 2010 to September 1, 2010.
L. JM ELECTRIC
CAMPUS
LIGHTING
PROJECT –
PHASE II
Approve and authorize the administration to enter into a contract with JM Electric for the
Campus Lighting Project, Phase II. The project includes lighting along Central Avenue,
Cypress Street, in front of the Learning Resource Center, and Parking Structure. The
budget for this project is $86,250 and paid by funds from Measure H.
M. GSA
AGREEMENT
Approved the use of the General Services Administration Agreement for the purchase of
computer comfort stations for the CAT Building. The projected cost for this purchase is
$250,000 and paid by funds from Measure H and the State.
N. PERSONNEL
ACTIONS
Approved and/or ratified personnel actions (Appendix A).
ACTION ITEMS
BUDGET
REVISIONS
On a motion by Trustee Healy, seconded by Trustee DePauw, by vote of 7-0, and by
advisory vote of Aye (Taylor), the Board moved to approve budget revisions numbered
8783 to 8860.
QUARTERLY
FINANCIAL
STATUS REPORT
On a motion by Trustee Healy, seconded by Trustee Montemayor, by vote of 7-0, and by
advisory vote of Aye (Taylor), the Board moved to ratify the quarterly financial status
report for the quarter ended March 31, 2010.
RESOLUTION 10:5
On a motion by Trustee Gonzalez-Castro, seconded by Trustee Padilla-Chavez, by roll-call
vote of 7-0, and by advisory vote of Aye (Taylor), the Board adopted Resolution 10:5,
Budget Revisions, 2009-2010.
TENTATIVE
BUDGET 2010-11
On a motion by Trustee Padilla-Chavez, seconded by Trustee Healy, by vote of 7-0, and
by advisory vote of Aye (Taylor), the Board approved the tentative budget, set September
7, 2010 as the date and time to conduct a public hearing and as the date to adopt the
budget for fiscal year 2010-2011.
Dr. Helm commended Kent Stephens, Vice President, Support Operations, Al Muñoz,
Controller, Sharon Alheit, Grants Manager, and the Business Office staff for their
outstanding work on preparing the budget. Further, she thanked Kent and Dr. Greg
Peterson, Vice President, Student Services, for their leadership in presenting a clear and
persuasive presentation to employee groups regarding health care benefits. She stated that
starting July 1, the College is able to restore employee salaries and benefits to the level
approved earlier this evening. She was pleased to announce that the College will start the
new fiscal year with a budget that is not designed for deficit spending. She thanked the
Board for their courage to make tough decisions and for their support to help make this
happen. She reported that this was accomplished through employee concessions, board
concessions, borrowing from the reserves, planning for a mid-year cut that did not
materialize, and through stringent reductions in expenditures. She pointed out that the
College would see an increase in expenses such as supplies simply because we had cut so
severely in the past. Also, she expressed her gratitude to faculty leaders, Ann Wright and
Melissa Stave for the many hours they spent in seeking out alternatives for health care
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 5 of 11
coverage. Their efforts significantly reduced health care cost for the district. In closing,
she stated that she was pleased to see that everyone is working together, taking ownership
of these costs, for the betterment of the college and community. For example, she pointed
out that today’s costs for the health care package provided in ’08-’09 would have
increased Hartnell’s budget by $2.4 million, but due to their hard work and cooperation,
the increase for 2010-11 is estimated at $500 thousand.
Members of the Board stated they were pleased with the way the budget is prepared,
impressed that the budget is in good standing, expressed kudos to the staff for their
efficiency and thanked everyone for their hard work during this past year.
MLT PROGRAM
On a motion by Trustee DePauw, seconded by Trustee Healy, by roll-call vote of 7-0, and
by advisory vote of Aye (Taylor), the Board approved to discontinue the Medical
Laboratory Technician (MLT) Program as recommended by the administration.
BOARD BENEFITS
On a motion by Trustee Montemayor, seconded by Trustee DePauw, by roll-call vote of
5-2 (No: Freeman, Gonzalez-Castro) and by advisory vote of Aye (Taylor), the Board
approved to delay the reinstatement of Board benefits to August 2010.
Trustee Freeman stated that the Board approved, at their June 2009 meeting, to suspend
benefits for 12 months only and that he does not support delaying the reinstatement
because he believes, as public servants, the Board should receive compensation for doing
the business of the college – that even the State legislators continue to get paid in spite of
the State’s economy. He expects the Board to vote on this item this evening and
suggested that those Board members who do not want these benefits consider donating
them to a charitable organization.
Dr. Helm stated that, while the Board approved to suspend benefits last June, technically,
health benefits were not suspended until August 1, 2009, so, delaying the vote to the next
month would conclude the 12 months they agreed to. Dr. Helm explained the delay and
apologized that she did not have the answers needed to provide the board with their best
options, but that the focus has been on negotiations with employee groups because they
are in larger numbers. Trustee Padilla-Chavez asked if delaying the benefits included the
meeting stipend and mileage, too. Trustee Donohue stated that she would like the Board
to have an opportunity to discuss all of their options, similar to a cafeteria plan. This
way, members could choose what they want for benefits (health care, meeting stipends,
mileage reimbursement).
Trustee Gonzalez-Castro questioned why the Board was discussing this item when they
approved to suspend benefits through June 30th and she questioned why the Board
couldn’t just move moved from Option I to III, similar to the non-represented groups.
Trustee Padilla-Chavez stated that other Boards donate their stipends to student
scholarships and asked that this option be made available. Dr. Helm responded that IRS
regulations prohibit this being a “group” decision, because each gift would have to be at
the discretion of the donor.
Trustee Healy recalled that last year, the Board was first to make concessions and that he
was not happy that they had to, but that he is pleased to have this discussion tonight
because he anticipated this discussion would not happen for several years. And, he asked
if it was the Board’s fiduciary responsibility to delay. Dr. Helm stated her
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 6 of 11
recommendation is for two reasons: 1) the financial impact to the district; and 2) the
board’s policy is clear in that the Board’s choice is to be an individual choice.
Trustee Freeman made a motion to vote for the meeting stipend only. The motion was
seconded by Trustee Gonzalez-Castro; however, because there was a motion already on
the table (Montemayor, DePauw) and neither Trustee Montemayor or Trustee DePauw
agreed to amend their motion, the motion did not go forward. Trustee Donohue stated
that the consideration of stipends, paid retroactively, could be discussed at next month’s
meeting.
INFORMATION ITEMS
FINANCIAL
The Board received and accepted the financial statements for the month ending April 30,
STATEMENTS
2010.
SENATE REPORTS Student Senate:
Stephanie Blancas reported that the Senate is planning training
workshops for its new officers.
Academic and Classified Senates: None
PRESIDENT’S
REPORT
Dr. Helm reported that earlier today, she had the pleasure, along with her colleague, Doug
Garrison, Monterey Peninsula College President, to participate in leadership training for
state university student senate presidents at the Panetta Institute.
Also, Dr. Helm reported that after a lot of review, analysis, and discussion with college
staff, she made the decision not to open the Alisal Campus until January 2011 because she
is unwilling to have student instruction disrupted and that there were too many variables
for her to assure the faculty and students that this would not happened. She had found no
downsides to this conservative approach other than the fact that we were all disappointed.
She thanked Greg Peterson and his staff for their work to schedule classes back to the
main campus with no cancellations.
BOARD
Trustee Padilla-Chavez thanked Jackie Ortega-Cruz and all of the staff who attended the
COMMUNICATIONS first community conversation and stated that this first meeting was an opportunity to learn
how to plan future community conversations. She suggested that she, Trustee DePauw
and Paulette Bumbalough, Dean of South County, meet to discuss an event in south
county. Also, she expressed her pleasure in participating in this year’s graduation
because she felt it was a wonderful event.
Trustee Healy stated he was honored to participate in this year’s graduation and
complimented Dr. Helm and Trustee Donohue on their commencement speeches and
complimented Trustee Gonzalez-Castro on her passionate translation; that due to the
efforts of Neil Ledford and Steve Triano, his company may have an opportunity to work
with a Hartnell Ag intern, and he expressed his disappointment over the cancellation of
the summer weight room fee based class.
Trustee Freeman reported he spoke at the High School Equivalency recognition dinner
after their ceremony and presented a plaque to the Board; that he spoke to Dan Teresa
about establishing a scholarship in honor of the Big Sur marathon winner, Daniel Tapia;
that he would like Hartnell College join the cities Los Angeles and San Francisco in
boycotting Arizona because of their immigration laws; and he suggested the college
consider an outside graduation ceremony.
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 7 of 11
Trustee Taylor thanked the student officers who attended this evening and stated that she
was honored to participate in this year’s graduation.
Trustee Montemayor stated that he was pleased to participate in this year’s graduation and
that he would support the board approving to pay members their stipends retroactively.
Trustee DePauw gave kudos to faculty leaders, Ann Wright and Melissa Stave; that she
enjoyed participating in the graduation ceremony, but that she particularly enjoyed
participating in the High School Equivalency (HEP) recognition ceremony.
Trustee Gonzalez-Castro said she was pleased and honored to be this year’s translator for
commencement and for the recognition ceremony for HEP; she thanked Jackie OrtegaCruz for planning the community conversations – that Ms. Cruz planned an incredible
event in a short time; that Dr. Helm’s message at the community conversation was
important for all to hear – that there are good things happening at Hartnell. Also, she
encouraged members to sign a pledge in support of The Campaign for College
Opportunity; she congratulated the Business Office staff for their work on the budget –
that she is pleased the college is in good financial standing; and she explained she
believes in fairness for everyone and that this is this reason she supported the Board
voting on benefits this evening. In closing, she thanked Dr. Helm for her outstanding
leadership.
Trustee Donohue shared that, at the community conversation, a community member
complimented Dr. Helm by stating “when you were interviewed, I asked you how you
would engage the community. I just want to acknowledge and thank you, because you
are doing it now.” Trustee Donohue thanked Dr. Helm for this effort. Also, she not only
attended graduation and the HEP recognition ceremony, but she attended the RN and
LVN (nursing) pinning ceremonies, too, and that they were exciting. She estimated that
35% of the nursing graduates were male. She stated that she is pleased with the budget;
thanked Kent and Al, and thanked Mike Thomas and Firehawk for all of their work with
construction, grants and other priorities at Hartnell.
NEXT MEETING
July 20, 2010, 5:00 p.m., Governing Board Room (CAB-112), 411 Central Avenue,
Salinas.
ADJOURNMENT
A motion was made, seconded, and unanimously carried, to adjourn the meeting at 8:20 p.m.
Patricia Donohue
Board of Trustees President
HCCD –REGULAR MEETING – JUNE 22, 2010
Phoebe K. Helm
Board Secretary
Page 8 of 11
APPENDIX A
The following personnel actions were approved and/or ratified at the Hartnell College Board of Trustees
Regular Meeting of June 22, 2010:
I. Retirements, resignations, releases, and leave requests
A. Ratify retirement of regular personnel:
1. Fred Etcheverry, Electronics Technology Instructor (#F-29), effective June 3,
2010.
2. Patty McEfee, Administrative Assistant (#CF-11), effective June 9, 2010.
3. Philip Adams, Business Instructor (#F-2), effective June 3, 2010.
4. Robert Spier, Counselor (F78), effective June 9, 2010.
B. Ratify resignations of regular personnel:
1. Jesse Asiñas, Administrative Assistant (#CC-1), effective August 6, 2010.
C. Approve request for leave of absence:
1. Heidi Ramirez, English Instructor, for a one-semester leave of absence, effective
August 16 through December 17, 2010, in accordance with the Education Code,
laws of the State of California and Federal laws which govern pregnancy and
family leave. The leave will be without pay for periods of time.
2. Mohammad Hussain, Math Instructor, 33 percent of load for up to two years,
unpaid leave of absence for professional development, beginning Fall semester,
August 16, 2010. This is in accordance with Article 7 Section K of the Hartnell
College Faculty Association (HCFA) contract.
II. Appointments
A. Ratify appointment to regular classified positions.
1. Yvonne Carreon, 40 hours per week, 12 months per year, Administrative Assistant
(#CC-166), Student Services, Step B, effective June 7, 2010. This action reflects a
promotion from Clerical Assistant (#CC-104), TRIO.
2. Melissa Romero, 40 hours per week, 12 months per year, Financial Aid Specialist
(#CC-93), Student Services, Step A, effective June 1, 2010. This action reflects a
promotion from Financial Aid Technician (#CC-100), Student Services.
B. Ratify resignation of administrative position and re-appointment to faculty:
1. Jennifer Lagier Fellguth, from Dean of Distance Learning, Evening, Weekend
Programs and Adjunct Faculty Support (#A-44) effective June 30, 2010, to fulltime faculty (#F-31).
C. Ratify appointment of part-time instructors for spring semester 2010:
1. John Owens, Construction. Appointment based on equivalency as follows: meets
core competencies equivalent to AA degree and general education requirements.
D. Ratify appointment of substitute positions:
1. Eva Diaz, $14.99/hr, (40 hrs/week), Administrative Assistant, May 7 – 21, 2010.
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 9 of 11
2. Maria Garepie, $16.52/hr (40 hrs/week), Division Administrative Assistant, April
12 – June 30, 2010.
3. Ying Chu, $14.99/hr (40 hrs/week), Administrative Assistant, April 26 – June 4,
2010.
E. Ratify appointment of Professional Experts:
a. The Hartnell College Math Academy is a two-week, not-for-credit, non-graded
pilot program designed for incoming freshmen whose placement scores on the
Accuplacer diagnostic test do not qualify them for pre-algebra or for elementary
algebra. Faculty had a retreat to prepare and demonstrate innovative teachings
tools to be used in all math courses as well as the Summer and Winter Math
Academies. Grant-funded.
1. Patricia Garcia, $35/hr, (15hrs), Math Instructor, April 30 – May 1, 2010.
b. California Employment Department, Clean Energy Workforce Training Program,
provides the creation of a green building pre-apprenticeship training program. With
over 330 hours of college training and 300 hours of paid internship, the program is
designed for motivated men and women eager to build knowledge and skills so that
they can qualify to become part of the next generation of American builders:
2. Michael DeArmond, $5000/month, Internship Coordinator, March 1 –
November 30, 2010, grant-funded.
c. The High School Equivalency Program (HEP) is funded by the US Department of
Education Office of Migrant Education. HEP is a migrant education program
designed to assist migrant and seasonal field workers obtain their GED and either
employment, military service, apprenticeship, Certificate of Skills Acquisition,
Certificate of Achievement, or Associates Degree.
3. Floriberto Garcia, $12.02/hr, (20hrs/week), Instructional Aide.
d. Administration of Justice 102 PC 832 Arrest and Firearms is designed to satisfy the
curriculum standards of the Commission on Peace Officer Standards and Training
(POST) as required by Penal Code 832, for the spring semester, January 25 – June
2, 2010:
4. Anthony Gutierrez, $25/hr (as needed), range safety assistant.
5. John McCormick, $25/hr (as needed), range safety assistant.
e. Hartnell’s theater arts program/The Western Stage (TWS) provides students the
opportunity to learn their craft within a professional context. TWS’ current season
runs through June 30, 2010:
6. John Englehorn, $3000/season, preseason electrical department set up; lighting
design.
7. Richard Green, $1000/season, photography for all publicity, productions and
events.
8. Diane Kelsey, $1872/season, wardrobe supervision.
9. Jeff Mockus, $1000/season, survey current sound system and recommend
improvements.
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 10 of 11
10. Carla Pantoja, $1500/season, facilitator for the creation of theatre arts program
at the Alisal Center.
11. David Parker, $4250/season, scenic designer and actor.
12. Luana Speelman, $2500/season, scenic and property crafts.
13. Reina Vasquez, $1500/season, theatrical costume design and coordination.
F. Ratify appointment of student workers for spring semester 2010:
1. Eliana Perez, Academic Learning Center, Student Worker I
2. Steven Vuong, Art, Student Worker I
HCCD –REGULAR MEETING – JUNE 22, 2010
Page 11 of 11
AGENDA ITEM FOR BOARD MEETING OF:
July 20, 2010
Title
Ratify Disbursements of District
Accounts
Number
Area
Office of Support Operations
Status
Consent
V. B.
Prepared by: Kent Stephens
Recommendation
That the Board of Trustees ratifies disbursements from District accounts.
Summary
The attached lists of disbursements from District accounts are presented for ratification.
COUNTY WARRANTS
Any or all of the following funds:
General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled
Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria;
Self-Insurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan,
and Trust; and Intercollegiate Athletics
NO OF
DATE
WARRANT NUMBER
WARRANTS
AMOUNT
05/03/10
12784003
12784066
64
606,973.98
05/10/10
12785559
12785628
70
17,939.29
05/12/10
12785629
12785768
140
469,834.87
05/17/10
12786507
12786597
91
272,686.42
05/26/10
12788893
12789048
156
1,002,465.97
Subtotal
$ 2,369,900.53
Note: Legal fees in above summary total $0.00
CHECKING ACCOUNTS
General Fund Revolving
DATE
May 10
Subtotal
Total
Budget Implications
None.
WARRANT NUMBER
10174
10175
NO OF
WARRANTS
2
AMOUNT
$3,767.95
$3,767.95
$2,373,668.48
AGENDA ITEM FOR BOARD MEETING OF:
Title
July 20, 2010
Number
Approve Contract with 1099 Pro, Inc.
V. C
Area
Status
Office of Support Operations
Prepared by: Alfred Muñoz
Consent
Recommendation
That the Board of Trustees approves the contract with 1099 Pro, Inc. to provide 1099 Pro 2010
Software to assist in uploading student tuition information for 2010.
Summary
Educational institutions are required to provide students IRS form 1098-T by January 31, 2011.
Form 1098-T provides students information related to tuition fees paid during the calendar
year. 1099 Pro, Inc. provides a service to assist the District in preparing the annual documents
as required by the Internal Revenue code. The District has used the services of 1099 Pro, Inc.
for several years.
Term
January 2011 through March 2011.
Budget Implications
$15,000 has been budgeted in the unrestricted general fund for 2010-2011 and the actual cost
will depend upon the number of forms issued.
AGENDA ITEM FOR BOARD MEETING OF:
July 20, 2010
Title
Number
Approve and Authorize the Administration
to enter into a Contract with Earthworks
Paving Contractors, Inc. for Overlay Project
for Parking Lots 4 and 5
Area
Office of Facilities
V. D.
Status
Consent
Recommendation
That the Board of Trustees approves and authorizes the administration to enter into a contract
with Earthworks Paving Contractors Inc. for the Overlay Project for Parking Lots 4 & 5 which
will repair and bring the two lots into ADA compliance. In addition, the lots will be
completely re-stripped.
Background
Parking lots and 5 (along Alisal Street) are two of the most utilized parking lots on campus and
are in need of repair. The overlay will give the lots another 10 to 12 years of life. Income from
student fees from parking must be reserved for work expenses associated with district costs for
providing these services. Lot 4 will be completed before August 16, 2010. Lot 5 will be
completed after school starts. The parking garage will be open for all employees and guests,
beginning July 21, 2010.
Summary
Hartnell issued bids on June 21, 2010. The project was advertised in both the Salinas
Californian and the Salinas Builders exchange. The District conducted one optional job walk
and the bids were opened on July 13, 2010. There were a total of 5 bidders on this project:
GENERAL CONTRACTOR/COMPANY
ADDRESS
CITY
Earthworks Paving Contractors Inc.
Don Chapin Company
Granite Construction
Graniterock/Pavex
Garcia Engineering
310A Kennedy Drive
560 Crazy Horse Canyon Road
585 West Beach Street
350 Technology Drive
17094 McGuffie Road
Capitola
Salinas
Watsonville
Watsonville
Salinas
Budget Implications
Restricted general funds (Parking fees). Not to exceed: $172,000
TOTAL BID
$172,000
$215,600
$219,820
$220,000
$224,000
AGENDA ITEM FOR BOARD MEETING OF:
July 20, 2010
Title
Ratify Amendment to the MOU between
Hartnell College and Salinas Union High
School District for the CTE (Career
Technical Education) Community
Collaborative Grant
Number
Area
Office of Advancement
Prepared by: Beverly Grova
Status
Consent
V. E.
Recommendation
That the Board of Trustees ratifies the amendment to the MOU with the Salinas Union High
School District for implementation of the CTE Community Collaborative grant.
Summary
This amendment to the MOU applies to the second and third rounds of funding of the CTE
Community Collaborative grants for nursing, agriculture and construction programs. The grant
has been approved by the Hartnell Board of Trustees and awarded by the state. The amendment
establishes a maximum reimbursement to the Salinas Union High School District for its activities
as a Participating Partner in the grant, not to exceed $200,000.
Term
February 1, 2010 – March 31, 2012
Budget Implications
No impact on the general fund—grant funded.
Source of Funds
State: $200,000
AGENDA ITEM FOR BOARD MEETING OF:
July 20, 2010
Title
Ratify Agreements for the High School
Equivalency Summer Program (HEP)
Number
Area
Office of Academic Affairs
Prepared by: Dr. Suzanne Flannigan
Status
Consent
V. F.
Recommendation
That the Board of Trustees ratifies an agreement between Hartnell College and Migrant
Education Region XVI and between the Salinas Public Library, John Steinbeck. The purpose
of these two agreements is to provide support for the High School Equivalency Program (HEP)
for summer 2010 at a cost of $400 per student.
Summary
Hartnell College’s High School Equivalency Program is federally funded and provides services
to support students completing their high school equivalency. Hartnell College services to
students include instruction and curriculum, student books, tutoring, academic counseling and
college enrollment assistance. While this is a cooperative partnership, funds are not exchanged
among the parties.
Term: Summer 2010
Budget Implications
None to the general fund. All expenses incurred by Hartnell College are supported through the
HEP grant in the amount of approximately $400 per student served.
Source of Funds
Federal $400 per student served
State:
Local:
AGENDA ITEM FOR BOARD MEETING OF:
July 20, 2010
Title:
Approve Extension Agreement with
Keenan & Associates for the
Administration of Workers’
Compensation Run-Off Claims for 20102011
Number:
Area:
Office of Support Operations
Prepared by: Kent Stephens
Status:
Consent
V. G.
Recommendation:
That the Board of Trustees approves to extend the agreement with Keenan & Associates for the
administration of Workers’ Compensation run-off claims.
Summary:
At the June 3, 2003 Board of Trustees meeting a resolution was passed declaring membership
in the Protected Insurance Program for Schools Joint Powers Authority for the purpose of
minimizing the inevitable cost increases for workers’ compensation insurance. This action was
taken because of the changing insurance environment, increased medical costs, as well as large
deficits for risk-sharing pools and self-insured districts.
For the past seven years, Keenan & Associates have been engaged to administer the previous
claims (run-off or tail claims) that have remained after the transition from the Monterey County
Schools Workers’ Compensation Joint Powers Authority. This agreement will provide
continuing services for the district’s workers’ compensation claims.
Term:
July 1, 2010 through June 30, 2011
Budget Implications:
Cost of the services will be $11,250 and will be paid from the Self-Insurance fund.
AGENDA ITEM FOR BOARD MEETING OF:
July 20, 2010
Title:
Approve Extension Agreement with
Student Insurance USA for the
Administration of student insurance
claims for 2010-2011
Number:
Area:
Office of Support Operations
Prepared by: Kent Stephens
Status:
Consent
V. H.
Recommendation:
That the Board of Trustees approves to extend the agreement with Student Insurance USA for
the administration of student insurance claims.
Summary:
Student Insurance USA has administered district student insurance claims for several years.
They have negotiated discounted rates with Anthem Blue Cross and Chartis to provide
coverage. Coverage includes;
Basic Coverage:
Company: Anthem Blue Cross
Type/Coverage: Students and athletes
Premium: $115,086
Super Catastrophic Coverage:
Company: Chartis
Type/Coverage: Athletes for claims exceeding $25,000
Premium: $3,476
Catastrophic Coverage:
Company: Chartis
Type/Coverage: Students for claims exceeding $50,000
Premium: $1,920
Term:
August 1, 2010 through July 31, 2011
Budget Implications:
Cost of the services will be $120,482 and will be paid from General Unrestricted funds.
AGENDA ITEM FOR BOARD MEETING OF:
July 20, 2010
Title
Renewal of Memorandum of
Understanding between Hartnell College
and First 5 Monterey County
Number
Area
Office of Academic Affairs
Prepared by: Suzanne Flannigan
Status
V. I.
Consent
Recommendation
That the Board of Trustees approves the renewal of the Memorandum of Understanding
between Hartnell College and the First 5 Monterey County Special Needs Project.
Background
To best provide services to the families of enrolled children at the Hartnell College Child
Development Center, Alisal Campus, it is necessary to conduct developmental screenings and
assessments and provide referrals for additional services to some families. Participation in the
First 5 Monterey County Special Needs Demonstration Project is limited to Child Development
Centers and families within the 93905 zip code.
Summary
In this fourth year of Hartnell’s participation in this cooperative venture benefiting our enrolled
children, members of a multidisciplinary team share information and/or relevant records and
establish a common database for the purpose of delivering services. The Memorandum of
Understanding defines the terms and conditions for the parties involved to provide the services
and share the information utilizing the specific guidelines set forth by the First 5 Monterey
County Special Needs Project.
Term: August 16, 2010 to June 30, 2011
Budget Implications
There are no direct costs to the District
Source of Funding
Federal: $
State:
$
Local: $
AGENDA ITEM FOR BOARD MEETING OF:
Title
July 20, 2010
Number
V. J.
Renewal of Professional Services
Agreement between Hartnell College and
First 5 Monterey County
Area
Status
Office of Academic Affairs
Prepared by: Suzanne Flannigan
Consent
Recommendation
That the Board of Trustees approves the renewal of the Professional Services Contract between
Hartnell College and the First 5 Monterey County Special Needs Project for 2010-11.
Summary
This Professional Services Agreement provides funds for the Alisal Campus Child
Development Center for technical assistance, a small stipend for participation in this training
program during non-work hours, a training curriculum, as well as training materials.
This is the second year of participation.
Term: August 1, 2010 to June 30, 2011
Budget Implications
There is no impact to the general fund. The College will receive $10,000 for personnel
expenses, training materials, and supplies.
Source of Funds
Federal: $
State:
$10,000
Local: $
AGENDA ITEM FOR BOARD MEETING OF:
July 20, 2010
Title
Ratify and Authorize the Administration to
Enter into an Agreement to accept a Subaward through University Corporation
(Foundation) California State University,
Monterey Bay from the National Science
Foundation
Number
Area
Office of Advancement
Prepared by: Beverly Grova
Status
Consent
V. K.
Recommendation
That the Board of Trustees authorizes the administration to enter into an agreement to accept
funds from the University Corporation (foundation) California State University, Monterey Bay.
(CSUMB) as a sub recipient of a grant from the National Science Foundation (NSF).
Background
From time to time, Hartnell College is included as a partner or sub-recipient of a grant submitted
by another college, university or organization. Unlike grants that originate with Hartnell
employees, applications such as this one have not been brought to the board for approval until
the grant is funded and the college has been so notified.
Summary
The National Science Foundation has awarded a grant to CSUMB foundation in which Hartnell
will be the sub recipient of $40,358.
This project is in partnership with Cal State University, Monterey Bay, Monterey Peninsula
College, and Hartnell to work cooperatively on the NSF grant with CSUMB’s School of
Information Technology and Communications Design. This involves recruitment, outreach and
development of summer courses in computer science for women and underrepresented students
and development of an internship program.
Term
September 1, 2009 – December 21, 2010
Budget Implications
No impact on general fund—grant funded sub award
Source of Funds
Federal: $40,358
AGENDA ITEM FOR BOARD MEETING OF:
July 20, 2010
Title
Ratify Grant Application to National
Aeronautics and Space Administration
(NASA) for the Curriculum Improvement
Partnership Award for Integration of
Research (CIPAIR) Program, Accept
Funds, and Authorize Administration to
Enter into Agreement, if awarded
Number
Area
Office of Advancement
Prepared by: Beverly Grova
Status
Consent
V. L.
Recommendation
That the Board of Trustees ratifies the grant application to NASA in the amount of $450,000,
accepts funds, if awarded, and authorizes the administration to enter into an agreement to
implement the CIPAIR into the undergraduate curriculum program.
Summary
Hartnell College’s Sustainable Energy Engineering Partnership, under NASA’s CIPAIR
program, is designed to upgrade and improve the college’s engineering degree program by
creating a sustainable energy engineering specialization that articulates with the new Power
Engineering degree program at University of California, Santa Cruz (UCSC). This sustainable
energy engineering program upgrade will be accomplished through a partnership with the NASA
Ames Research Center. The project will incorporate NASA’s unique STEM content and system
engineering and project management approaches to introduce sustainable curriculum reforms at
both Hartnell and UCSC. The project builds on two previous, very successful NASA CIPAIR
grants received by Hartnell and continues the summer student internship program where students
are participating in energy related research projects at UCSC, Naval Postgraduate School, United
States Department of Agriculture, and others.
Term
October 1, 2010 – September 30, 2013
Budget Implications
No impact on general fund—grant funded.
Source of Funds
Federal: $450,000 ($150,000 per year)
AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010
Title
Number
V. M.
Approve and/or Ratify Personnel Actions
Area
Human Resources & Equal Employment
Opportunity, Prepared by Terri Pyer
Status
Consent
Recommendation
Approve and/or ratify personnel actions as listed below.
Summary
Ratification of:
1 resignation of regular personnel
1 hire of a full time faculty employee
3 appointments to regular classified positions
3 part-time instructors for spring semester 2010
7 part-time instructors for summer semester 2010
8 part-time instructors for fall semester 2010
1 substitute position
5 playground assistant hires
18 professional expert hires
18 volunteer appointment
1 special project assignment
39 student worker hires for spring semester 2010
53 student worker hires for early fall semester 2010
Detail
I. Retirements, resignations, releases, and leave requests
A. Ratify resignation of regular personnel:
1.
Esmeralda Carranco, HEP Secretary (CC#149), effective July 1, 2010.
II. Appointments
A. Ratify appointment of full-time academic personnel:
1. Melissa K. Hornstein, full-time, tenure-track, Engineering Instructor –
Math & Science (#F108), Column E, Step 12, effective Fall 2010
Semester.
1
AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010
B. Ratify appointment to regular classified positions:
1. Elizabeth Lopez, 40 hours per week, 12 months per year, Enrollment Services
Specialist (#CC177), Student Services, Step 26A, effective June 14, 2010. This
action reflects a promotion from Scholarship Assistant (#CC111), Student
Services.
2. Fanny Salgado, 40 hours per week, 12 months per year, Enrollment Services
Specialist (#CC178), Student Services, Step 26B, effective June 14, 2010. This
action reflects a promotion from Financial Aid Technician (#CC71), Student
Services.
3. Martha Suarez, 40 hours per week, 12 months per year, Administrative
Assistant (#CC1), Maintenance Department, Step 18D, effective July 6, 2010.
This is action reflects promotion from Clerical Assistant (#CC85), Transfer
Center - Student Services.
C. Ratify appointment of part-time instructors for spring semester 2010:
1. Gabriel Bravo, Counseling
2. Carlos Chavez, Counseling
3. Anne Marie Hunter, Theater Arts
D. Ratify appointment of part-time instructors for summer 2010:
1. Tom Alejo, Automotive Collision Repair
2. Elvia Guzman, Counseling
3. Cicely McCreight, Counseling
4. Victor Morales, Automotive Collision Repair
5. Norma Nichols, Counseling
6. Gemma Uribe-Cruz, Counseling
7. Emily Zuniga, Counseling
E. Ratify appointment of part-time instructors for fall semester 2010:
1. Theodore Dalas, Theater Arts
2. Derek Duarte, Theater Arts
3. Jeffrey Heyer, Theater Arts
4. Rhonda Kirkpatrick, Theater Arts
5. Harvey Landa, Theater Arts
6. Norma Nichols, Counseling
2
AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010
7. David Parker, Theater Arts
8. Gemma Uribe-Cruz, Counseling
F. Ratify appointment of substitute position:
1. Andrea Curtis, $16.52/hr (40 hrs/week), Division Administrative
Assistant, June 21 – July 14, 2010.
G. Ratify appointment of Playground Assistants:
1. Susana Chavez, $16/hr (35 hrs/week), June 21 – July 30, 2010.
2. Karla Coronado, $14/hr (35 hrs/week), June 21 – July 30, 2010.
3. Grecia Cordova, $14/hr (35 hrs/week), June 21 – July 30, 2010.
4. Yesenia Escamilla, $14/hr (35 hrs/week), June 21 – July 30, 2010.
5. Sol Itzeth Gonzalez, $12/hr (35 hrs/week), June 21 – July 30, 2010.
H. Ratify appointment of Professional Experts:
a. The Hartnell College Summer Math Academy is a not-for-credit; nongraded pilot program designed for incoming freshmen whose placement
scores on the Accuplacer diagnostic test do not qualify them for pre-algebra
or for elementary algebra. Grant-funded.
1. Heather Aunchman, $11/hr (25 hrs/week), placement analyzer, May 2 –
August 13, 2010.
b. The Foster Kinship Care Education Program (FKCE) provides advanced
training for current and prospective foster, relative, and non-related
extended family member caregivers, adoptive parents, and local agency
employees; and support for foster home recruitment activities. This grantfunded program is a joint effort of the California Community College
Chancellor’s Office and the Department of Social and Employment Services
(DSES). Assignments include orientation leaders, trainers, childcare and
activity providers, and program coordination, and run through June 10,
2011:
2. Melva Simmons, $40/hr (as needed), FKCE trainer, May 11, 2010 - June
10, 2011.
c. This grant awarded under the College Cost Reduction and Access Act
(CCRAA), focuses on improving mathematics and science courses and the
academic support structures for STEM students. The project targets
identified, key gateway courses in the educational process focusing on basic
and college-level mathematics, biology, and chemistry. Methods to achieve
project goals include: curriculum development; new and improved courses;
mathematics academy; updated laboratory equipment; supplemental
instruction; expanded tutoring services; visiting scholars/role models;
3
AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010
improved classroom practices; faculty and staff training; improved
assessment; improved data collection; enhanced articulation; familiarity
with science facilities and evaluation from June 3 – August 15, 2010:
3. Daniel Jimmeye, $12.75/hr (not to exceed 30 hrs/week), audio visual
specialist.
d. CAT building flash computer installation, for the summer, June 23 – August
13, 2010:
4. Timothy Elliott, $12/hr (40 hrs/week).
5. Ruben Giner, $12/hr (40 hrs/week).
6. Sarah Weaghington, $12/hr (40 hrs/week).
e. Hartnell’s theater arts program/The Western Stage (TWS) provides students
the opportunity to learn their craft within a professional context. TWS’
current season runs through December 30, 2010:
7. Ted Dolas, $9500/season, scenic and lighting design, May 17 – December
5, 2010.
8. Don Dally, $6500/season, musical director for Footloose and Mexican
American Christmas Carol, June 5 – December 5, 2010.
9. Derek Duarte, $11,500/season, theatrical lighting design, May 17 –
November 20, 2010.
10. John Espino, $5000/season, musical director for Music Man, June 5 –
August 14, 2010.
11. Donna Federico, $15,700/season, direction, theatrical hair and make-up
for young performers for six productions, May 31 – November 30, 2010.
12. Anne Marie Hunter, $4925/season, stage director for Music Man, June 5 –
August 14, 2010.
13. Ralph Huston, $6000/season, guest artist actor for two productions, June 5
– October 16, 2010.
14. Diane Jones, $7000/season, choreographer for Music Man, June 5 – July
24, 2010.
15. Rhonda Kirkpatrick, $15,000/season, theatrical costume design, June 1 –
November 26, 2010.
16. Casey Rebecca Nunes, $8775/season, production stage manager, June 1 –
December 17, 2010.
17. Christina Marie Perez, $11,500/season, assistant costume shop supervisor,
June 1 – December 17, 2010.
4
AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010
18. Andrew Sellen, $8400/season, master carpenter for six productions, June 1
– November 30, 2010.
I.
Ratify appointment of volunteers:
1. Mike Baker, The Western Stage
2. Amanda Belli, The Western Stage
3. Deanne Bramers, The Western Stage
4. Rebecca Browdy, The Western Stage
5. Sally Burns, The Western Stage
6. Alex Bush, The Western Stage
7. Ronald Concepcion, The Western Stage
8. Danielle Crook, The Western Stage
9. Leia Dilley, The Western Stage
10. Angel Dratz, The Western Stage
11. Peter M.Eberhardt, The Western Stage
12. Samantha Fernandez, The Western Stage
13. Heather Gaffney-Hsu, The Western Stage
14. Leonardo Garcia, The Western Stage
15. Eric N. Johnson, The Western Stage
16. Kaitlin Kaiser, The Western Stage
17. Elaine Koppany, The Western Stage
18. Gaspare Montante, Physical Education
J. Ratify appointment of special projects for spring semester 2010:
1. Dr. Rachel Sage, $5000, overseeing colony animal care and controlled
substances for the last semester of the AHT program. January 1 – June
30, 2010.
K. Ratify appointment of student workers for spring semester 2010:
1. Ralph Aldanese, STEM Internship, Student Worker IV
2. Eduardo Anaya, STEM Internship, Student Worker IV
3. Joshua Bojonquez, Summer Research Institute, Student Worker IV
5
AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010
4. Sarah Carlisle, STEM Internship, Student Worker IV
5. Luciano Cerritos, STEM Internship, Student Worker IV
6. Jesse Fernandez, Summer Research Institute, Student Worker IV
7. Carlo Figueroa, STEM Internship, Student Worker IV
8. Timothy Fuller, STEM Internship, Student Worker IV
9. Claudia Garcia, MESA, Student Worker III
10. Rodolfo Garcia, MESA, Student Worker III
11. Ruben Giner, Information Systems, Student Worker III
12. Katia Gonzalez, East Salinas GEAR Up, Student Worker III
13. Jeremy Gutierrez, Advanced Technology, Student Worker III
14. Miguel Hernandez, East Salinas GEAR Up, Student Worker III
15. Michael Knapp, Advanced Technology, Student Worker III
16. Bruce Liscomb, STEM Internship, Student Worker IV
17. Manuel Malagon Villagomez, Information Systems, Student Worker III
18. Ignacio Maravilla, Summer Research Institute, Student Worker IV
19. Matthew Martin, STEM Internship, Student Worker IV
20. April Medina, STEM Internship, Student Worker IV
21. Maria Meza, STEM Internship, Student Worker IV
22. Leonel Munoz, East Salinas GEAR Up, Student Worker III
23. Adan Ochoa, STEM Internship, Student Worker IV
24. Rey Anthony Osoteo, STEM Internship, Student Worker IV
25. Mrugesh Patel, STEM Internship, Student Worker IV
26. Adriana Picazo, STEM Internship, Student Worker IV
6
AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010
27. Eugeno Ponce, STEM Internship, Student Worker IV
28. Kyle Priddy, STEM Internship, Student Worker IV
29. Jonathan Ramirez, TRIO, Student Worker I
30. Benjamin Redmon, STEM Internship, Student Worker IV
31. Jose Rico, Summer Research Institute, Student Worker IV
32. Edgard Rizo, STEM Internship, Student Worker IV
33. Miguel Rodriguez, STEM Internship, Student Worker IV
34. Hannelore Rose, STEM Internship, Student Worker IV
35. Carlos Saldivar, STEM Internship, Student Worker IV
36. Juan Serrano, MESA, Student Worker III
37. Aysha Siddika, Summer Research Institute, Student Worker IV
38. Ouwei Wang, STEM Internship, Student Worker IV
39. Ernesto Yzquierdo, STEM Internship, Student Worker IV
L. Ratify appointment of student workers for early fall semester 2010:
1. Ralph Aldanese, STEM Internship, Student Worker IV
2. Virginia Alguillon, Developmental Education, Student Worker III
3. Eduardo Anaya, STEM Internship, Student Worker IV
4. Nency Becerra, Child Development Center, Student Worker III
5. Joshua Bojonquez, Summer Research Institute, Student Worker IV
6. Sarah Carlisle, STEM Internship, Student Worker IV
7. Luciano Cerritos, STEM Internship, Student Worker IV
8. Timothy Elliot, Information Systems, Student Worker III
9. Jesse Fernandez, Summer Research Institute, Student Worker IV
7
AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010
10. Carlo Figueroa, STEM Internship, Student Worker IV
11. Brandon Foster, Information Systems, Student Worker IV
12. Timothy Fuller, STEM Internship, Student Worker IV
13. Claudia Garcia, MESA, Student Worker III
14. Rodolfo Garcia, MESA, Student Worker III
15. Ruben Giner, Information Systems, Student Worker III
16. Christopher Halcon, STEM Internship, Student Worker IV
17. Miguel Hernandez, East Salinas GEAR Up, Student Worker III
18. Omar Jacuinde, Child Development Center, Student Worker I
19. Bruce Liscomb, STEM Internship, Student Worker IV
20. Maricela Lopez, Child Development Center, Student Worker I
21. Manuel Malagon Villagomez, Information Systems, Student Worker III
22. Ignacio Maravilla, Summer Research Institute, Student Worker IV
23. Maritza Martin, East Salinas GEAR Up, Student Worker III
24. Matthew Martin, STEM Internship, Student Worker IV
25. April Medina, STEM Internship, Student Worker IV
26. Nelida Medrano, Child Development Center, Student Worker III
27. Maria Meza, STEM Internship, Student Worker IV
28. Marlena Montaney, Advanced Technology, Student Worker III
29. Leonel Munoz, East Salinas GEAR Up, Student Worker III
30. Adan Ochoa, STEM Internship, Student Worker IV
31. Rey Anthony Osoteo, STEM Internship, Student Worker IV
32. Diana Palacios, Advanced Technology, Student Worker III
8
AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010
33. Mrugesh Patel, STEM Internship, Student Worker IV
34. Rohit Patel, Early Childhood Education, Student Worker I
35. Adriana Picazo, STEM Internship, Student Worker IV
36. Andrew Pfeiffer, Information Systems, Student Worker III
37. Eugeno Ponce, STEM Internship, Student Worker IV
38. Kyle Priddy, STEM Internship, Student Worker IV
39. Jonathan Ramirez, TRIO, Student Worker I
40. Benjamin Redmon, STEM Internship, Student Worker IV
41. Evan Reeves-Fortney, Child Development Center, Student Worker I
42. Jose Rico, Summer Research Institute, Student Worker IV
43. Hannelore Rose, STEM Internship, Student Worker IV
44. Edgard Rizo, STEM Internship, Student Worker IV
45. Miguel Rodriguez, STEM Internship, Student Worker IV
46. Carlos Saldivar, STEM Internship, Student Worker IV
47. Stacy Sanchez, STEM Internship, Student Worker IV
48. Arthur Seidman, Information Systems, Student Worker III
49. Juan Serrano, MESA, Student Worker III
50. Aysha Siddika, Summer Research Institute, Student Worker IV
51. Ouwei Wang, STEM Internship, Student Worker IV
52. Sarah Weaghington, Information Systems, Student Worker III
53. Ernesto Yzquierdo, STEM Internship, Student Worker IV
9
ACTION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
July 20, 2010
Title:
Ratify Budget Revisions
Number:
Area:
Office of Support Operations
Prepared by: Kent Stephens
Status:
Action
VI. A
Recommendation
That the Board of Trustees ratifies Budget Revisions for FY 09-10 numbered 8861 to 8922.
Summary
The adopted budget each year represents the best estimate of revenue and expenditures. As the
year progresses and actual amounts are known, budget changes must be made.
Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget
revisions consist of transfers between major object expenditures or from the appropriations for
contingencies, as well as budgetary increases for the use of funds not included in the original
budget.
All budget entry numbers are assigned automatically assuring a complete sequence accounting.
Numeric breaks on the attached report are due to the exclusion of budget transfers, which do
not require Board approval. The accompanying Budget Journal Entry Detail Report was
produced directly from the accounting software.
Budget Implications
The Unrestricted General Fund budget remains unchanged.
The Restricted General Fund increased by $51,772.00 due to increased revenue to program.
AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010
Title
Number
Adopt Resolution 10:6, To Certify the
Approval of the Governing Board to Enter into
Transactions with the California Department of
Education for the Purpose of Providing Child
Care and Development Services and to
Authorize Designated Personnel to Sign
Contract Documents
VI. B.
Area
Status
Office of Academic Affairs
Prepared by: Dr. Suzanne Flannigan
Action (Roll Call)
Recommendation
That the Board of Trustees adopts Resolution 10:6, To Certify the Approval of the Governing
Board to Enter into Transactions with the California Department of Education for the Purpose
of Providing Child Care and Development Services and to Authorize Designated Personnel to
Sign Contract Documents for the 2010-2011 Fiscal Year.
Background
The California Department of Education requires that the Governing Board adopt a resolution
to certify the approval of the Governing Board to enter into a contract for the purposes of
providing child care and development services and to authorize designated personnel to sign
contract documents.
Summary
The college operates two child development centers, one on main campus and the other at the
Alisal. This contract provides a lab program for Hartnell College students enrolled in early
childhood education, psychology, or other related child development courses. Funding will
provide children free preschool services for 175 days.
Budget Implications
The college is reimbursed at a daily rate of $34.38 per child (full-time enrollment) up to a
maximum reimbursable amount of $657,726
Source of Funds
Federal: $
State: $657,729 (Maximum reimbursable amount)
Local: $
HARTNELL COMMUNITY COLLEGE DISTRICT
RESOLUTION 10:6
Certifying the approval of the Governing Board to enter into transactions with the
California Department of Education for the purpose of providing child care and
development services and to authorize the designated personnel to sign contract
documents for fiscal year 2010-11
BE IT RESOLVED that the Governing Board of HARTNELL COMMUNITY COLLEGE
DISTRICT authorizes entering into local agreement number/s CSPP-0319 that the persons
who are listed below, are authorized to sign the transaction for the Governing Board.
NAME
TITLE
Phoebe K. Helm
Superintendent/President
Kent Stephens
Vice President/Support Operations
Alfred Muñoz
Controller
SIGNATURE
PASSED AND ADOPTED THIS 20th day of July, 2010 by the Hartnell College Governing
Board of Monterey County, California.
I, PHOEBE K. HELM, Clerk of the Governing Board of HARTNELL COMMUNITY
COLLEGE DISTRICT of Monterey County, California, certify that the foregoing is full, true
and correct copy of a resolution adopted by the said Board at a July 20, 2010 meeting
thereof held at a regular public place of meeting and the resolution is on file in the office of
said Board.
Clerk’s Signature
Date
AGENDA ITEM FOR BOARD MEETING OF:
Title
July 20, 2010
Number
Restoration of Benefits for Board Members
VI. C.
Area
Status
Superintendent/President
Prepared by: Dr. Phoebe Helm
Action (Roll-call)
Recommendation
That the Board approves the restoration of benefits for Trustees in accordance with Board Policy
2730 and adopts Resolution 10:7 as required by CalPERS to make Health Insurance available to
Trustees who so select.
Background
At their special meeting, June 8, 2009, and in response to significant cuts in State funding for
community colleges, Trustees led the way by waiving all of their benefits, resulting in an
estimated savings of $100,000 in 2009-2010. Subsequently, all employee groups voluntarily
gave up approximately $1.6 million, collectively, in benefits. In June, 2010 the Board
approved the Tentative Budget for 2010 – 2011, which includes restoration of benefits to
employees. Thus, this recommendation is consistent with that action.
Board Policy 2725 permits individual Trustees to accept compensation (stipend) in accordance
with Education Code 72024. This code sets the stipend for Hartnell College and community
colleges of similar size at a maximum of $240 per month, pro rata for the number of meetings
attended each month. For Health Insurance purposes, CalPERS treats Board members as
employees under the Public Employees Medical and Hospital Care Act (PEMHCA), Section
22772(a)(2) if they participate in a retirement system (401k or similar program) with the
District and a Resolution has been adopted by the Board.
Summary
Compensation and benefits available to Board members include a monthly stipend for meeting
attendance (pro rata for the number of meetings per month) not to exceed $240 and health
insurance. Trustees who accept these benefits will need to work with staff to complete the
appropriate enrollment forms and will be issued a W-2 each January reflecting this income in
compliance with IRS. In addition, Education Code 72423 requires Districts to reimburse Board
members travel costs on Board-directed business such as representing the Board at conferences,
or on other boards or committees.
Budget Implications
Actual costs to the general fund will vary based on the number of participants; however costs
are not expected to exceed $100,000 in 2010–2011.
RESOLUTION 10:7
ELECTING TO BE SUBJECT TO PRIVATE
PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT
ONLY WITH RESPECT TO MEMBERS OF A SPECIFIC EMPLOYEE ORGANIZATION
AND
FIXING THE EMPLOYER'S CONTRIBUTION FOR EMPLOYEES AND THE
EMPLOYER'S CONTRIBUTION FOR RETIREES AT DIFFERENT AMOUNTS
WHEREAS, (1)
Government Code Section 22922(b) provides that a contracting agency
may elect upon proper application to participate under the Public
Employees' Medical and Hospital Care Act (PEMHCA) with respect to a
recognized employee organization only; and
WHEREAS, (2)
Government Code Section 22892(c) provides that a contracting agency
may fix the amount of the employer's contribution for employees and the
employer's contribution for retirees and survivors at different amounts,
provided that the monthly contribution for annuitants is annually increased
to equal an amount not less than the number of years the contracting
agency has been subject to this subdivision multiplied by 5 percent of the
current monthly contribution for employees, until such time as the amounts
are equal; and
WHEREAS, (3)
Government Code Section 22920(b) defines any Special District as a
contracting agency, and
WHEREAS, (4)
A Special District is hereby defined as a non-profit, self-governed public
agency within the State of California, and comprised solely of public
employees performing a governmental rather than proprietary function,
and
WHEREAS, (5)
Hartnell Community College District, hereinafter referred to as Special
District is an entity meeting the above definition; and
WHEREAS, (6)
The Special District desires to obtain for the members of the Board of
Trustees of Hartnell Community College District, who are active and
retired employees and survivors of the agency, the benefit of the Act and
to accept the liabilities and obligations of an employer under the Act and
Regulations; now, therefore, be it
RESOLVED, (a)
That the Special District elect, and it does hereby elect, to be subject to
the provisions of the Act; and be it further
RESOLVED, (b)
That the employer's contribution for each employee shall be the amount
necessary to pay the full cost of his enrollment, including the enrollment of
his family members in a health benefits plan up to a maximum of $ 105
per month; and be it further
RESOLVED, (c)
That the employer's contribution for each retired employee or survivor
shall be the amount necessary to pay the cost of his enrollment, including
the enrollment of his family members, in a health benefits plan up to a
maximum of $1 per month; and be it further
NEW NPERS GROUP UNEQUAL 1 FIXED
Revision July 2009
RESOLVED, (d)
That the employer's contribution for each retiree or survivor shall be
increased annually by 5 percent of the monthly contribution for employees,
multiplied by number of years of employer’s participation in PEMHCA,
until such time as the contributions are equal;
And that the contributions for employees, retired employees and survivors
shall be in addition to those amounts contributed by the Special District for
administrative fees and to the Contingency Reserve Fund; and be it
further
RESOLVED, (e)
That Hartnell Community College District has fully complied with any
and all applicable provisions of Government Code Section 7507 in electing
the benefits set forth above; and be it further
RESOLVED, (f)
That the executive body appoint and direct, and it does hereby appoint
and direct, the President/Superintendent to file with the Board of
Administration of the Public Employees' Retirement System a verified
copy of this Resolution, and to perform on behalf of said Special District all
functions required of it under the Act and Regulations of the Board of
Administration; and be it further
RESOLVED, (g)
That coverage under the Act be effective on September 1, 2010.
Adopted at a regular/special meeting of the Board of Trustees
at Salinas, CA this 20th day of July 2010.
Signed:
Patricia Donohue, Board President
Attest:
Phoebe K. Helm, Board Clerk
Superintendent/President
NEW NPERS GROUP UNEQUAL 1 FIXED
Revision July 2009
INFORMATION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
Title
July 20, 2010
Number
Receive Report on Construction Projects
VII. A
Area
Status
Office of Facilities
Information
Recommendation
That the Board of Trustees receives an updated report on construction projects.
Summary
Each month, the Board of Trustees receives a verbal and written report on current design,
planning, and construction projects as funded by Measure H.
CONSTRUCTION UPDATE
AS OF 07/13/2010
CURRENT DESIGN, PLANNING AND CONSTRUCTION PROJECTS
PLANNING PROJECTS

Alisal Campus Master Plan
⇒ The District has begun the planning process for the 142 acres of the Alisal Campus
⇒ The process will include two master plans, (1) for the +/- 42 acre campus and (1) for the
remaining +/- 100 acres
⇒ Once a master plan is complete the EIR process will begin with the City of Salinas
⇒ The land swap with the City of Salinas is currently underway. It is anticipated that this will take
between 18 and 24 month

Main Campus Facilities Master Planning Process
⇒ The 5-year Capital Outlay Plan was completed and submitted to the CCCCO on June 29, 2009.
⇒ The 2009-10 IPP for a new Health Sciences & Nursing Building was completed and submitted to
the CCCCO on June 29, 2009.

Science Building FPP
⇒ Lionakis, out of Sacramento, is the Architect of Record for this project, which includes the
preparation of the FPP.
⇒ The kick-off meeting for the FPP took place on 02/19-20
⇒ The stakeholders took a trip to Cal Poly on 03/09 to look at their facilities
⇒ At our second meeting a few general layouts were established and we are working from those
layouts
⇒ The group took its second field trip to look at both San Mateo and San Jose City College’s new
science building
⇒ The last programming meeting was May 8 and all the user groups concerns were addressed
⇒ Lionakis completed the FPP and the Board Approved the document on June 8, 2009 and the FPP
was submitted to the CCCCO on June 29, 2009.

CAB Building Renovation
⇒ The programming for this project has started
⇒ The pre-qualification package for a Design/Build entity was out to prospective teams in
December and was due on January 7, 2010. A total of 25 teams submitted.
⇒ The short-list has been created and the letter to those firms have been sent out. Additionally
letters were sent to the remaining 20 firms who submitted pre-qual packages.
⇒ Of the 25 DBEs a total of 24 firms met the pre-qual minimum requirements
⇒ The list was shortlisted to the top five scores, which ended up yielding a total of 6 DBE teams:
• Rudolph & Sletten - Lionakis
• Dilbeck & Sons - HBFL
• Kitchell - Smith Group
• Blach Construction - BFGC-IBI
• Lusardi Construction Company - Davy Architecture
• Soltek Pacific Construction Company - Mosher Drew Watson Ferguson
DESIGN PROJECTS
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
1

City Sidewalk Replacement
⇒ As part of the main campus EIR mitigation Hartnell was to replace the city sidewalk, as needed,
around the entire campus. Because of the favorable bid climate the District is working on getting
the project design and approved by the CIty and completed in the next 4 - 6 month.
⇒ An RFQ was put out on the street for interested civil engineering firms interested in design the
sidewalk, bus turnout and misc infrastructure projects on the campus.
⇒ A total of three firms submitted and all were shortlisted and issues and RFP.
⇒ C3 Engineering was chosen based off of the firms experience and cost proposal.
⇒ The design work will start on May 5th and are still on schedule to complete the work per the
above schedule.
⇒ We have met with the CIty and have set up a tim to meet with MST to
discuss the bus turnout. Once the plans are approved the work will be bid
and built.

Keyless Entry and CCTV System
⇒ Aurum Consulting Engineers will be preparing a campus wide design of a keyless entry and CCTV
system for the main campus aThe anticipated schedule is as follows:
⇒ Aurum has completed the survey on the main campus less a few areas. They
will be completing the work by 07/16 and then go down to King City to
perform that work.

CAB Chiller and Boiler Replacement
⇒ Axiom Engineers will be preparing a design of a new energy efficient chiller and boiler for CAB
⇒ We will also be working with PG&E to investigate a possible rebate for the delta between the
existing units and the new units
⇒ The anticipated schedule is as follows:
• Design Period - April 7 - May 21
• DSA Review - May 24 - June 24
• Issue RFB for Chiller and Boiler Units - May 24 - June 15
• Bid Period - July 1 - July 30
• Construction - Sept 6 - January 14, 2011
⇒ Axiom and Skyline Engineering are working on the design of the project
⇒ The District plans on bidding the equipment (chiller & boiler) in the next few weeks so the an
order can be placed and the equipment can arrive sooner
⇒ Once the design is completed we will bid the work per the above schedule
⇒ The DIstrict is also working with PG&E to get a rebate for the energy efficient changes which are
being made.
⇒ The design is complete and will be submitted to DSA for review and approval.
⇒ We have received bids on both the Chiller and the Boiler and the District has purchased them.
⇒ Both the Chiller and Chiller have been ordered.

Technical Training Building
⇒ Hartnell issued a request for qualifications (RFQ) for architectural services related to the design
of the Technical Training Building on the Alisal Campus. A total of eight firms submitted an RFQ.
A group of faculty and staff(the users of the building) met and shortlisted a total of 5 firms for
interviews. The shortlisted firms were: NTD (Salinas), Paul Davis Architecture (Monterey), W, R &
D (Monterey), BAG (Salinas) and Kasavan Architects (Salinas).
⇒ The users then interviewed the firms and they selected NTD based off of previous similar project
experience and cost.
⇒ The project is anticipated to be between 10 and 15K square feet and will house the auto and
diesel mechanics programs as well as part of the construction program.
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
2
⇒
The team had its first programming meeting on 7/14 and a schedule was put
together on the remainder of the meetings.
CONSTRUCTION PROJECTS

PE Renovation Project
⇒ The project has been completed with the exception of a few minor punch-list
items.

Northeast Landscaping Project
⇒ The project has been completed with the exception of a few minor punch-list
items.

Alisal Campus Center for Applied Technology
⇒ Kasavan Architects is the AOR for the project
⇒ Dilbeck construction is the GC for this project ($19,340,000)
⇒ Construction began on July 14, 2008
⇒ The project will be completed in 2010
⇒ All structural steel has been erected
⇒ Interior metal studs and drywall is currently going up
⇒ The roofing and exterior siding is currently going up
⇒ Check out the webcam on the Measure H website, http://webcam.hartnell.edu/popup.html
⇒ Interior finishes are continuing to be placed in the building.
⇒ The welding equipment is scheduled to be ordered on May 5th and all will be installed by August
1st and will be ready for classes to start in fall.
⇒ Permeant power was switched over on June 1
⇒ Work continues on the interior finishes of the building.
⇒ 65% of the landscaping around the building has been completed.
⇒ All of the furniture and AV equipment has been ordered for the new building
and are anticipating a early August delivery date.

Student Center Renovation/Remodel Project
⇒ BFGC is the Architect of Record for this project
⇒ DMC Construction was the low bidder and will be the GC for the project
⇒ Construction started on November 17th and is scheduled to be completed by September 2010
⇒ The new bookstore in Steinbeck Hall is the first scope of work
⇒ DMC finish the heavy demo work over the break and they are now finishing up the Steinbeck
side of the building.
⇒ During spring break the move of the bookstore and the reopening of Steinbeck Hall took place
⇒ DMC is working on the whole building and the Steinbeck Hall, bookstore,
servery and faculty lounge will be completed by 8/15.
⇒ The remainder of the building will be opened some time in September/
October.

FDA Site Preparation Project
⇒ Work has been substantially completed with some minor outstanding punchlist items remaining.
⇒ The FDA visited the site on 7/7 and informed Hartnell that they would be
arriving with their mobile lab on 8/1.

Campus Lighting Phase II
⇒ Aurum Consulting Engineers will be modifying the plans they prepared for the phase I project and
resubmitting to DSA for approval
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
3
⇒
⇒
⇒
⇒
⇒
⇒
⇒
⇒
⇒
The new lights will be in front of the LRC and parking structure on Central and Cypress St.
The anticipated schedule is as follows:
• Design Period - April 7 - May 7
• DSA Review - May 10 - May 31
• Issue RFB for lights - May 10 - June 3
• Bid Period - June 7 - July 8
• Construction - August - October
Aurum is continuing to work on the project documents.
Once the District has a count of the lights which will be needed for the project, those lights will
be ordered and the contractor will be responsible to install those lights.
The District has ordered a total of 20 lights for the lighting project.
The project bid on June 10, 2010 and JM Electric was the low bidder for the project.
The project started on 6/28 and all the lights have been installed on the
VoTech Building.
JM will be boring for the light poles the week of 7/12 and performing
direction bore work once the holes are drilled.
All of the bolts and light poles have been received by Hartnell and will be
installed once the concrete is poured during the week of 7/26.

CAB Refresh #3
⇒ During the summer break the District will refresh a number of rooms in CAB north and south
⇒ The project will include new finishes, furniture and infrastructure to make the classes smart
classrooms
⇒ The instruction to bidders is being put together and the project will be out to bid in the next few
weeks.
⇒ The project bid on June 8, 2010 and DMC COnstruction was the low bidder.
⇒ The project will start on June 22, 2010 and be completed by August 15, 2010.
⇒ All heavy demo work has been completed and some of the finishes are
starting to go down.
⇒ DMC is still on schedule to complete the work by 8/15.

Pool Renovation
⇒ The Hartnell pool, which is a PE classroom, will be remodeled and is anticipated to start on June
5, 2010 and be completed around August 1, 2010.
⇒ An RFP was issued for design services and BFGC was the selected firm for the project
⇒ The anticipated schedule is as follows:
• Design Period - April 7 - May 1
• Bid Period - May 3 - May 25
• Construction - June 7 - August 15
⇒ The design is scheduled to be completed and the project will be out to bid on May 4th which
should allow for the above schedule to be met.
⇒ The project bid on June 2, 2010 and Western Water Features was the low bidder on the project.
⇒ The project will start on June 21, 2010 and be completed by August 1, 2010
⇒ The plaster has been completely demo’d from the pool and the new drainage
and other misc. items are being performed.
⇒ During the tile work it was uncovered that over the 37 year life of the pool
many of the rebar in the gutter system were rusted away and because of this
unforeseen condition all of the gutter in the pool will need to be replaced.
⇒ This unforeseen is tentatively going to push the completion date. Te
contractor is modifying the schedule so at this time we do not know the
extent of the delay
Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901
Phone (831)770-7041 ● Fax (831)770-7040
4
AGENDA ITEM FOR BOARD MEETING OF:
Title
July 20, 2010
Number
VII. B.
Receive and Accept Financial Statements for
Period Ending May 31, 2010
Area
Status
Office of Support Operations
Supplement OSO-1
Prepared by: Kent Stephens
Information
Recommendation
That the Board of Trustees receives the Financial Statements for the period ending
May 31, 2010.
Summary
Financial Statements of District funds for the period ending May 31, 2010 are attached for
information.
Budget Implications
None
AGENDA ITEM FOR BOARD MEETING OF:
July 20, 2010
Title
Accrediting Commission Accepted the
Midterm Report
Number
Area
Office of Superintendent/President
Prepared by: Phoebe K. Helm
Status
Information
VII. C.
Recommendation
That the Board of Trustees receives the letter from the Accrediting Commission, dated June 30,
2010.
Background
The accreditation process is based on a six-year review cycle. The Midterm Report, approved
by the Board, and submitted to the Accrediting Commission in March was reviewed and
approved at the Commission’s meeting in June. The Midterm Report is available to the Board,
the students, staff, and faculty of Hartnell College as well as the public at
http://www.hartnell.edu/accreditation/ as is a copy of this letter. In addition, a copy of both the
letter and the report will be placed in the Hartnell College library as required by the
Commission. The next visit is spring 2013 and the comprehensive self study will have to have
been submitted earlier. For that deadline to be readily met, the self study process needs to
begin this Fall. This study must build on the Midterm Report and provide evidence that the
college has continued to meet all of the Standards and resolved all of the recommendations
made during the last visit. In Hartnell’s case, the visit in spring 2007 resulted in being placed
on Probation. Since that time Hartnell engaged in intensive redesign and development and
after submission of two reports had the Probation lifted in one year (June 2008). That was
followed by a third report (spring 2009) that led to the Commission’s acknowledgement that all
of the recommendations and concerns expressed in spring 2007 had been met.
Summary
The letter, page 2, points out the Commission’s Concern that each college must identify and
assess student learning outcomes and use those data to plan and implement improvements to
educational quality by fall 2012. This means that each course and program must explicitly
meet these criteria and in addition, the “institutional” learning outcomes must have been
identified and measured. Those data must then be analyzed and utilized to plan and implement
improvements, which generally includes allocation of resources. This process is illustrative of
the continuous improvement process that was adopted by the college in fall, 2007.
And, while the faculty, staff and Board have great reasons to be very proud of what has been
accomplished in such a short time, we must all recognize the size of task a self study
represents. Once the planning and improvement processes are clearly understood and have the
infrastructural support needed, this work would become institutionalized (routine). Once this
happens, self studies will be primarily a matter of “rolling up” the documentation of the
improvements each and every year. When we reach that point we will be engaging in the
assessment of learning outcomes and determining our improvement plans primarily because we
“want to know” and will be less and less focused on the reporting processes for accreditation,
for accreditation’s “sake”. I see evidence that we have begun to develop a “culture of inquiry,
experimentation and documentation”, but we are not there yet.
I would encourage the Board, faculty and staff to review the accreditation documents and
standards by going to the links listed below:
Midterm Report, Spring 2010
http://www.hartnell.edu/accreditation/documents/Accreditation_Final_Document.pdf
Commission’s letter, June 2010
http://www.hartnell.edu/accreditation/documents/
Accrediting Standards
http://accjc.org/pdf/ACCJC_WASC_Accreditation_Standards.pdf
Rubrics for Standards
http://accjc.org/pdf/Rubric%20for%20Evaluating%20Institutional%20Effectiveness.pdf
Guidelines for Self Study Report
http://accjc.org/pdf/Self%20Study%20Manual%20August%202009.pdf
Progress Reports: October 2007, March 2008 and March 2009 and related responses from the
visiting team and the Commission
http://www.hartnell.edu/accreditation/documents/
Comprehensive Self Study, March 2007 and related responses from the visiting team and the
Commission.
http://www.hartnell.edu/accreditation/documents/
ADJOURNMENT
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