HARTNELL COMMUNITY COLLEGE DISTRICT REGULAR MEETING OF THE BOARD OF TRUSTEES AGENDA July 20, 2010 TIME/PLACE: 411 Central Avenue, Salinas Board Room (CAB-112) 5:00 p.m. – PUBLIC SESSION – Board Room (CAB-112) 5:05 p.m. – CLOSED SESSION 6:00 p.m. – RECONVENE PUBLIC SESSION - Board Room (CAB-112) Board of Trustees Patricia Donohue, President Kevin Healy, Vice President Candi DePauw, Bill Freeman, Elia Gonzalez-Castro Ray Montemayor, Erica Padilla-Chavez Shaundra Taylor, Student Trustee Dr. Phoebe Helm, Superintendent/President, Secretary to the Board The Board of Trustees welcomes you to its meetings, scheduled on the first Tuesday of each month, unless otherwise noted. The agenda and accompanying documents are on the college’s website at www.hartnell.edu/board. Contracts requiring approval of the Board on this agenda are available to view in the President’s Office. Typically, the agenda consists of the following: A. CONSENT AGENDA: These matters include routine administrative and financial actions and normally approved by a single majority vote. B. REGULAR AGENDA: Action Items: These items include significant administrative and financial actions classified by departmental areas and approved by majority vote for each item. Information Items: These items include presentations to the Board and items for discussion prior to Board action, normally taken at the next meeting. C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6, the Board of Trustees may meet in Closed Session to consider legal, personnel, labor, and/or contract matters. INDIVIDUALS DESIRING TO ADDRESS THE BOARD: Any member of the audience desiring to address the Board should complete and submit to the Superintendent prior to the meeting, if possible, a Speaker Request Form, available at the door. When the item PUBLIC COMMENTS is taken, the Board President will recognize those who have filled out a Speaker Request Form in the order in which they are received. The Board President may limit the time of presentation to three minutes per speaker, and a maximum of fifteen minutes. Following public comment, the Board President will limit discussion to the Board only. MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to the learning needs of our community and dedicated to a diverse educational and cultural campus environment that prepares our students for productive participation in a changing world. HCCD –REGULAR MEETING – JULY 20, 2010 Page 1 of 5 I. OPEN SESSION, CALL TO ORDER – 5:00 P.M. A. ROLL CALL B. ADOPT AGENDA C. DISCLOSURE OF ITEMS DISCUSSED IN CLOSED SESSION, AS FOLLOWS: Items discussed in Closed Session will include, legal, personnel, labor, and/or contract matters authorized for Closed Session per Government Code Sections, 3549.1, 54956.9, 54957, and/or 54957.6. 1. Employment of one full-time faculty 2. Discussion of Succession Planning and Processes for Evaluating Superintendent/President D. PUBLIC COMMENT PERIOD REGARDING CLOSED SESSION ITEMS Fifteen minutes set aside for public comment on closed session items. Maximum three minutes each. II. MOVE TO CLOSED SESSION III. RECONVENE PUBLIC SESSION Pledge of Allegiance A. REPORT OUT FROM CLOSED SESSION B. PUBLIC COMMENTS ON PUBLIC SESSION ITEMS AND ITEMS NOT ON THE AGENDA Fifteen minutes (three-minute maximum per person) set aside to receive public comments on public session agenda items or items not on the public session agenda, but within the jurisdiction of the Board. 1. Receive public comments on items on the public session agenda 2. Receive public comments on items not on the public session agenda IV. PRESENTATIONS A. V. BOND OVERSIGHT COMMITTEE UPDATE (See Information Item VII. A.) Damon Felice CONSENT ITEMS A. MINUTES Adopt minutes of Regular Meeting of June 22, 2010 B. RATIFY DISBURSEMENTS Ratify the disbursements from any or all of the following funds: general; debt service; bookstore; child development; capital outlay projects; scheduled maintenance; property acquisition; bond projects, cafeteria; self-insurance; retirees health benefits; associated student body; scholarship, loan, and trust; and intercollegiate athletics. C. APPROVE CONTRACT WITH 1099 PRO, INC. Approve the contract with 1099 Pro, Inc. to provide Pro 2010 Software to assist in uploading student tuition information for 2010. The term of the contract is January 2011 through March 2011. The budgeted amount is $15,000 from the unrestricted general fund. The actual cost will depend on the number of forms issued. HCCD –REGULAR MEETING – JULY 20, 2010 Page 2 of 5 D. APPROVE AND AUTHORIZE ADMINISTRATION TO ENTER INTO A CONTRACT WITH EARTHWORKS PAVING CONTRACTORS, INC. FOR OVERLAY PROJECT FOR PARKING LOTS 4 AND 5 Approve and authorize the administration to enter into a contract with Earthworks Paving Contractors, Inc. for the overlay project for parking lots 4 and 5. The budgeted amount is not to exceed $172,000 and paid with funds from restricted general fund (parking fees). E. RATIFY AMENDMENT TO MEMORANDUM OF UNDERSTANDING (MOU) WITH SALINAS UNION HIGH SCHOOL DISTRICT Ratify the amendment to the MOU between Hartnell College and the Salinas Union High School District for the implementation of a Career Technical Education Community Collaborative grant. The amendment establishes a $200,000 maximum reimbursable amount to the high school district as a participating partner in the grant. F. RATIFY AGREEMENTS FOR HIGH SCHOOL EQUIVALENCY SUMMER PROGRAM Ratify an agreement between Hartnell Community College District and Migrant Education Region XVI and between the Salinas Public Library, John Steinbeck, for a High School Equivalency Summer Program at a cost of approximately $400 per student. G. APPROVE EXTENSION OF AGREEMENT WITH KEENAN AND ASSOCIATES Approve to extend the agreement with Keenan and Associates for the administration of Workers’ Compensation run-off claims. The extension is for one year, beginning July 1, 2010 through June 30, 2011. The administrative cost for this service is $11,250 and paid from the Self-Insurance Fund. H. APPROVE EXTENSION OF AGREEMENT WITH STUDENT INSURANCE USA Approve to extend the agreement with Student Insurance USA for the administration of student insurance claims. The extension is for one year, beginning August 1, 2010 to July 31, 2011. The administrative cost for this service is $120,482 and paid from the unrestricted general fund. I. APPROVE RENEWAL OF MEMORANDUM OF UNDERSTANDING (MOU) WITH FIRST 5 MONTEREY COUNTY Approve to renew the MOU with First 5 Monterey County Special Needs Project. This MOU benefits children enrolled in the Alisal Campus child development center who reside within the 93905 zip code with additional services such as developmental screenings and assessments through a common database shared among participating members. There are no direct costs to participate in this MOU. J. APPROVE RENEWAL OF PROFESSIONAL SERVICE AGREEMENT WITH FIRST 5 MONTEREY COUNTY Approve to renew the professional service agreement with First 5 Monterey County Special Needs Project for academic year 2010-11. The agreement provides $10,000 to the Alisal Campus child development center staff for technical assistance, training curriculum, training materials, and a small stipend for participation in this training. The term of the agreement is August 1, 2010 to June 30, 2011. There is no impact to the general fund. HCCD –REGULAR MEETING – JULY 20, 2010 Page 3 of 5 K. RATIFY AGREEMENT TO ACCEPT SUB-AWARD THROUGH CALIFORNIA STATE UNIVERSITY, MONTEREY BAY - UNIVERSITY CORPORATION (FOUNDATION) FROM NATIONAL SCIENCE FOUNDATION Ratify an agreement to accept funds from the University Corporation (Foundation) California State University, Monterey Bay as a sub-recipient of a grant from the National Science Foundation. The amount of the sub-award is $40,358. L. RATIFY GRANT APPLICATION TO NATIONAL AERONAUTICS AND SPACE ADMINISTRATION (NASA), ACCEPT FUNDS, IF AWARDED, AND AUTHORIZE ADMINISTRATION TO ENTER INTO AGREEMENT TO IMPLEMENT CURRICULUM IMPROVEMENT PARTNERSHIP AWARD FOR INTEGRATION OF RESEARCH Ratify the grant application to NASA, accept funds, and authorize administration to enter into an agreement to implement the Curriculum Improvement Partnership Award for Integration Research (CIPAIR) into the undergraduate curriculum program, if awarded. The college could receive $450,000 over three years, starting October 1, 2010. M. PERSONNEL ACTION Approve and/or ratify personnel actions (included in packet). VI. ACTION ITEMS Action A. APPROVE BUDGET REVISIONS Approve budget revisions numbered 8861 to 8922. Roll-call B. ADOPT RESOLUTION 10:6 – TO CERTIFY THE APPROVAL TO ENTER INTO TRANSACTIONS WITH THE CALIFORNIA DEPARTMENT OF EDUCATION AND TO DESIGNATE PERSONNEL TO SIGN CONTRACT DOCUMENTS Adopt Resolution 10:6, To Certify the Approval to Enter into Transactions with the California Department of Education and to Designate Personnel to sign Contract Documents. Roll-call C. APPROVE TO RESTORE BOARD BENEFITS AND ADOPT RESOLUTION 10:7 AS REQUIRED BY CALPERS Approve to restore board benefits for Trustees in accordance to Board Policy 2730 and adopt Resolution 10:7 as required by CalPERS to make medical insurance available to Trustees who so select. VII. INFORMATION ITEMS A. BOND OVERSIGHT COMMITTEE REPORT Receive an updated report on construction projects. B. FINANCIAL STATEMENT Receive the financial statements for period ending May 31, 2010. C. ACCREDITING COMMISSION LETTER ACCEPTING MIDTERM REPORT Receive the letter dated June 30, 2010 from Accrediting Commission accepting 2010 Midterm Report. D. REPORTS FROM STUDENT, CLASSIFIED, AND ACADEMIC SENATES Receive oral reports from senate on matters of interest to the college. HCCD –REGULAR MEETING – JULY 20, 2010 Page 4 of 5 E. PRESIDENT’S REPORT Receive oral report from the Superintendent/President. VIII. BOARD OF TRUSTEES A. BOARD OF TRUSTEES COMMUNICATION IX. NEXT MEETING August 10, 2010, 5 p.m., 411 Central Avenue, Salinas, CA 93901 X. ADJOURNMENT HCCD –REGULAR MEETING – JULY 20, 2010 Page 5 of 5 CONSENT AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Number Title Minutes of Regular Meeting of June 22, 2010 V. A. Area Status Superintendent/President Prepared by: Dr. Phoebe Helm Consent Recommendation That the Board of Trustees reviews, revises as appropriate, and adopts minutes of regular meeting of June 22, 2010. Summary Minutes of the Board of Trustees for are submitted for review and approval as follows: Regular Meeting of June 22, 2010 Unadopted HARTNELL COMMUNITY COLLEGE DISTRICT MINUTES Regular Meeting of the Board of Trustees Hartnell College Board Room – CAB-112 411 Central Avenue Salinas, California June 22, 2010 OPEN SESSION Meeting called to order at 5:01 p.m. ROLL CALL Patricia Donohue, President Kevin Healy, Vice President (arrived at 5:04 p.m.) Candi DePauw Bill Freeman (arrived at 5:30 p.m.) Elia Gonzalez-Castro Ray Montemayor Erica Padilla-Chavez Phoebe K. Helm, Superintendent-President/Board Secretary Shaundra Taylor, Student Trustee – (advisory vote per Board Policy 1030) AGENDA On a motion by Trustee Montemayor, seconded by Trustee DePauw, vote of 5-0, and by advisory vote of Aye (Taylor), the Board approved the agenda. (Absent: Freeman, Healy) DISCLOSURE OF CLOSED SESSION ITEMS Trustee Donohue disclosed items for Closed Session as authorized per Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6: Health benefits for the following groups: 1. 2. 3 4. Contract Agreement – California School Employees Association Non-Bargained for Groups – Management, supervisors and confidentials Hartnell College Faculty Association Side Letter Agreement L-39, International Union of Operating Engineers PUBLIC COMMENTS REGARDING CLOSED SESSION There were none. MOVED TO CLOSED SESSION The Board of Trustees of Hartnell Community College District, Dr. Phoebe Helm, Superintendent/President, Kent Stephens, Vice President, Support Operations, and Terri Pyer, Associate Vice President, Human Resources, moved to Closed Session at 5:03 p.m. to consider legal, personnel, labor, and/or contract matters authorized for Closed Session per Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6. RECONVENED OPEN SESSION The public session reconvened at 6:00 p.m. HCCD –REGULAR MEETING – JUNE 22, 2010 Page 1 of 11 PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Trustee Montemayor. REPORT OUT FROM CLOSED SESSION Trustee Donohue reported out the following actions from closed session: On a motion by Trustee Montemayor, seconded by Trustee Healy, vote of 6-0, the Board moved to approve the California School Employees Association side contract agreement dated June 8, 2010. (Absent: Freeman) On a motion by Trustee Gonzalez-Castro, seconded by Trustee Padilla-Chavez, vote of 70, the Board moved to approve MCSIG, Option III health benefits for unrepresented groups. On a motion by Trustee Padilla-Chavez, seconded by Trustee Healy, vote of 7-0, the Board moved to approve the Hartnell College Faculty Association side letter agreement, dated May 18, 2010. On a motion by Trustee Healy, seconded by Trustee Padilla-Chavez, on a vote of 6-1 (Abstained: Montemayor), the Board approved to offer MCSIG, Option III health benefits at 100% of the cost of the base plan, 95% of cost of the base plan for eligible dependents to L-39, International Union of Operating Engineers. PUBLIC COMMENTS There were none SWEARING IN OF 2010-2011 STUDENT TRUSTEE Trustee Donohue swore in Shaundra B. Taylor as the 2010-2011 Student Trustee. 2009-2010 STUDENT SENATE Dr. Greg Peterson, Vice President, Student Affairs, introduced Mercedes Quintero, Student Life Coordinator, and both presented certificates of appreciation to the 20092010 Student Senate. 2009-2010 Senate Shaundra B. Taylor, Student Trustee and Senator Julian Garcia, Student Senate President Kara Lyman-Singleton, Executive Vice President Stephanie Blancas, Vice President of Communications and Public Relations Haydee Vargas, Vice President of Programs & Services Maria De La Garma, Vice President, Inter-Club Council and Activities Tamatha Eddings, Vice President of Finance Senators: Esmeralda Rodriguez, Evangelina Quiroz, Joanna Romero, Karina Rey, Lynn Lingbeck, and Timothy Miguel CONSTRUCTION PROGRAM Mike Thomas and Firehawk Hulin described Hartnell’s Green and Sustainable Construction Program. Two years ago, the industry formed a taskforce to review the program and since has been redesigned to include not only residential, but commercial, industrial, and heavy civil construction. Course curriculum now incorporates sustainability and students are now learning how to build “green” across the discipline. HCCD –REGULAR MEETING – JUNE 22, 2010 Page 2 of 11 Enrollments have increased significantly. Last fall’s enrollment was 118 students and this spring, enrollment was up to 420. Industry has supported the program financially and by sharing their talents. Over 160 industry representatives have helped develop curriculum, donated equipment and staff and have served as adjunct faculty. These donations have served as matching funds for federal and state grants totaling at least two million dollars. As part of a grant, full-time faculty, John Anderson and his students are retrofitting buildings in five cities up and down the valley. This effort has been supported by the Don Chapin Company through a donation of a truck to pull a restored trailer that is used to haul supplies and equipment for the Hartnell Community Response Team. This team, lead by Mr. Anderson has completed projects for the Center of Fine Arts and Rancho Cielo, among other community entities. Hartnell College continues its partnership with the City of Salinas and CHISPA where construction students build a house at least once a year. A program website has been created by Firehawk as well as DVDs for high school campus recruitment. A large percentage of the financial support for this program has been through the industry and grants. Workforce Investment and other grant funds have provided an opportunity for construction students to participate in the Achieving College Excellence (ACE) program (formerly known as Digital Bridge Academy or DBA). Other grants include the development of a partnership with local high schools and the University of California, Santa Cruz, in energy and efforts are underway to support adding sustainable design (architecture) to the curriculum. BOND OVERSIGHT COMMITTEE UPDATE The Board received an oral report on the college’s current construction projects. The written report is housed on the college’s website: http://www.hartnell.edu/board/packets/June_2010_Regular_Meeting_Agenda_Packet.pdf (Page 162). The Board asked questions regarding the current projects to which Mr. Felice responded. Trustee Padilla-Chavez questioned why the Board is being asked to ratify a contract when the work has already started and she asked that the work of future projects not begin until after the Board has approved a contract because of liability. Dr. Helm responded that work typically begins after approval, but the timing this project (CAB Refresh, #3) is an important factor because the work needs to be completed prior to the start of fall. CONSENT ITEMS Pulled for discussion only: Item D., Curriculum Committee Actions (Freeman). Initially, Trustee Healy pulled Item F., DMC Contract/CAB Refresh Project, #3, for discussion only. Meanwhile, Trustee Montemayor made a motion, seconded by Trustee Padilla-Chavez to approve Consent items A through N. After some dialogue, Trustee Freeman called to amend the motion to pull Consent item F., for a separate discussion and vote. On a motion by Trustee Montemayor, seconded by Trustee Padilla-Chavez, vote of 7-0, and by advisory vote of Aye, (Taylor), the Board moved to approve Consent Items A through E and G through N. A. MINUTES Approved minutes of regular meeting of May 4, 2010 and special meeting of May 18, 2010. B. DISBURSEMENTS Approved disbursements from any or all of the following funds: general; debt service; bookstore; child development; capital outlay projects; scheduled maintenance; property acquisition; bond projects; cafeteria; self-insurance; retirees health benefits; associated student body; scholarship, loan, and trust; and intercollegiate athletics. HCCD –REGULAR MEETING – JUNE 22, 2010 Page 3 of 11 C. NON-CASH DONATIONS Accepted the non-cash donations from the Hartnell College Foundation. D. CURRICULUM COMMITTEE Ratified the recommendations from the Curriculum Committee. Trustee Freeman asked why the HES courses were being moved to an inactive status. Dr. Helm responded that these courses were part of the Medical Laboratory Technician (MLT) program and that the students, who were in this program, completed their coursework in 2008. Since that time, the college has not offered these courses and this past spring, the Curriculum Committee moved the courses to an inactive status and this is merely a clean-up of that curriculum. In addition, an area consortia of colleges has been formed to support the development of small allied programs such as MLT. E. SUB-RECIPIENT Ratified an agreement to accept funds from the University of California, Santa Cruz OF GRANT (UCSC) as a sub-recipient of a grant from the National Science Foundation. The subFUNDS – award amount is $50,000 over a period of two years. The purpose of the sub-award is to UCSC/NSF focus on providing students with an engaging remote laboratory for interactive experiments in renewable energy. F. DMC CONSTRUCTION CAB REFRESH PROJECT, #3 On a motion by Trustee Padilla-Chavez, seconded by Trustee Healy, by vote of 6-1 (No: Freeman), the Board ratified a contract with DMC Construction for the 2nd and 3rd floors of the Classroom Administration Building (CAB) Refresh Project, #3. The budget for this project is $436,490 and paid by funds from Measure H. Trustee Healy questioned why only one bid was received. Damon stated that six contractors participated in the mandatory walks, but that only DMC submitted a bid, and that it was a fair bid for the work that is to be completed. Dr. Helm announced that a workshop on how to do business with community colleges is tentatively scheduled in August. The workshop, hosted by the Salinas Builders Exchange, and in partnership with CHISPA and the Chamber of Commerce, is open to construction companies, chamber members, and the Board. The focus will be on the State’s regulations for bidding, contracting, and purchasing for community colleges. G. WATER Ratified a contract with Western Water Features for the pool renovation project. The FEATURES FOR budget for this project is $545,000 and paid by funds from Measure H. POOL H. COUNTY OF MONTEREY – SEVEN CHALLENGES Ratified a contract with the County of Monterey, Probation Department, for the coordination of trainings, training supplies, and use of facilities for the Seven Challenges Program. The contract will reimburse the Foster and Kinship Care Program $31,300 through June 30, 2011. I. ALPERT/MCKEE Approved and authorized the administration to enter into an agreement with GRANT Alpert/McKee Company, grant writer for the Hispanic Serving Institution, Title V WRITERS CCRAA Grant. If awarded, the cost for these services will be 6% of the awarded funds in years one and two, 5% in year three, and 4% in years four and five. J. CITY OF SALINAS VOLUNTARY FITNESS PRGM Approved and authorized the administration to enter into an agreement with the City of Salinas for a Voluntary Fitness Program for its employees. The term of the agreement is June 25, 2010 to September 1, 2010. HCCD –REGULAR MEETING – JUNE 22, 2010 Page 4 of 11 K. COUNTY OF MONTEREYVOLUNTARY FITNESS PRGM Approved and authorized the administration to enter into an agreement with the County of Monterey, Probation Department for a Voluntary Fitness Program for its employees. The term of the agreement is June 1, 2010 to September 1, 2010. L. JM ELECTRIC CAMPUS LIGHTING PROJECT – PHASE II Approve and authorize the administration to enter into a contract with JM Electric for the Campus Lighting Project, Phase II. The project includes lighting along Central Avenue, Cypress Street, in front of the Learning Resource Center, and Parking Structure. The budget for this project is $86,250 and paid by funds from Measure H. M. GSA AGREEMENT Approved the use of the General Services Administration Agreement for the purchase of computer comfort stations for the CAT Building. The projected cost for this purchase is $250,000 and paid by funds from Measure H and the State. N. PERSONNEL ACTIONS Approved and/or ratified personnel actions (Appendix A). ACTION ITEMS BUDGET REVISIONS On a motion by Trustee Healy, seconded by Trustee DePauw, by vote of 7-0, and by advisory vote of Aye (Taylor), the Board moved to approve budget revisions numbered 8783 to 8860. QUARTERLY FINANCIAL STATUS REPORT On a motion by Trustee Healy, seconded by Trustee Montemayor, by vote of 7-0, and by advisory vote of Aye (Taylor), the Board moved to ratify the quarterly financial status report for the quarter ended March 31, 2010. RESOLUTION 10:5 On a motion by Trustee Gonzalez-Castro, seconded by Trustee Padilla-Chavez, by roll-call vote of 7-0, and by advisory vote of Aye (Taylor), the Board adopted Resolution 10:5, Budget Revisions, 2009-2010. TENTATIVE BUDGET 2010-11 On a motion by Trustee Padilla-Chavez, seconded by Trustee Healy, by vote of 7-0, and by advisory vote of Aye (Taylor), the Board approved the tentative budget, set September 7, 2010 as the date and time to conduct a public hearing and as the date to adopt the budget for fiscal year 2010-2011. Dr. Helm commended Kent Stephens, Vice President, Support Operations, Al Muñoz, Controller, Sharon Alheit, Grants Manager, and the Business Office staff for their outstanding work on preparing the budget. Further, she thanked Kent and Dr. Greg Peterson, Vice President, Student Services, for their leadership in presenting a clear and persuasive presentation to employee groups regarding health care benefits. She stated that starting July 1, the College is able to restore employee salaries and benefits to the level approved earlier this evening. She was pleased to announce that the College will start the new fiscal year with a budget that is not designed for deficit spending. She thanked the Board for their courage to make tough decisions and for their support to help make this happen. She reported that this was accomplished through employee concessions, board concessions, borrowing from the reserves, planning for a mid-year cut that did not materialize, and through stringent reductions in expenditures. She pointed out that the College would see an increase in expenses such as supplies simply because we had cut so severely in the past. Also, she expressed her gratitude to faculty leaders, Ann Wright and Melissa Stave for the many hours they spent in seeking out alternatives for health care HCCD –REGULAR MEETING – JUNE 22, 2010 Page 5 of 11 coverage. Their efforts significantly reduced health care cost for the district. In closing, she stated that she was pleased to see that everyone is working together, taking ownership of these costs, for the betterment of the college and community. For example, she pointed out that today’s costs for the health care package provided in ’08-’09 would have increased Hartnell’s budget by $2.4 million, but due to their hard work and cooperation, the increase for 2010-11 is estimated at $500 thousand. Members of the Board stated they were pleased with the way the budget is prepared, impressed that the budget is in good standing, expressed kudos to the staff for their efficiency and thanked everyone for their hard work during this past year. MLT PROGRAM On a motion by Trustee DePauw, seconded by Trustee Healy, by roll-call vote of 7-0, and by advisory vote of Aye (Taylor), the Board approved to discontinue the Medical Laboratory Technician (MLT) Program as recommended by the administration. BOARD BENEFITS On a motion by Trustee Montemayor, seconded by Trustee DePauw, by roll-call vote of 5-2 (No: Freeman, Gonzalez-Castro) and by advisory vote of Aye (Taylor), the Board approved to delay the reinstatement of Board benefits to August 2010. Trustee Freeman stated that the Board approved, at their June 2009 meeting, to suspend benefits for 12 months only and that he does not support delaying the reinstatement because he believes, as public servants, the Board should receive compensation for doing the business of the college – that even the State legislators continue to get paid in spite of the State’s economy. He expects the Board to vote on this item this evening and suggested that those Board members who do not want these benefits consider donating them to a charitable organization. Dr. Helm stated that, while the Board approved to suspend benefits last June, technically, health benefits were not suspended until August 1, 2009, so, delaying the vote to the next month would conclude the 12 months they agreed to. Dr. Helm explained the delay and apologized that she did not have the answers needed to provide the board with their best options, but that the focus has been on negotiations with employee groups because they are in larger numbers. Trustee Padilla-Chavez asked if delaying the benefits included the meeting stipend and mileage, too. Trustee Donohue stated that she would like the Board to have an opportunity to discuss all of their options, similar to a cafeteria plan. This way, members could choose what they want for benefits (health care, meeting stipends, mileage reimbursement). Trustee Gonzalez-Castro questioned why the Board was discussing this item when they approved to suspend benefits through June 30th and she questioned why the Board couldn’t just move moved from Option I to III, similar to the non-represented groups. Trustee Padilla-Chavez stated that other Boards donate their stipends to student scholarships and asked that this option be made available. Dr. Helm responded that IRS regulations prohibit this being a “group” decision, because each gift would have to be at the discretion of the donor. Trustee Healy recalled that last year, the Board was first to make concessions and that he was not happy that they had to, but that he is pleased to have this discussion tonight because he anticipated this discussion would not happen for several years. And, he asked if it was the Board’s fiduciary responsibility to delay. Dr. Helm stated her HCCD –REGULAR MEETING – JUNE 22, 2010 Page 6 of 11 recommendation is for two reasons: 1) the financial impact to the district; and 2) the board’s policy is clear in that the Board’s choice is to be an individual choice. Trustee Freeman made a motion to vote for the meeting stipend only. The motion was seconded by Trustee Gonzalez-Castro; however, because there was a motion already on the table (Montemayor, DePauw) and neither Trustee Montemayor or Trustee DePauw agreed to amend their motion, the motion did not go forward. Trustee Donohue stated that the consideration of stipends, paid retroactively, could be discussed at next month’s meeting. INFORMATION ITEMS FINANCIAL The Board received and accepted the financial statements for the month ending April 30, STATEMENTS 2010. SENATE REPORTS Student Senate: Stephanie Blancas reported that the Senate is planning training workshops for its new officers. Academic and Classified Senates: None PRESIDENT’S REPORT Dr. Helm reported that earlier today, she had the pleasure, along with her colleague, Doug Garrison, Monterey Peninsula College President, to participate in leadership training for state university student senate presidents at the Panetta Institute. Also, Dr. Helm reported that after a lot of review, analysis, and discussion with college staff, she made the decision not to open the Alisal Campus until January 2011 because she is unwilling to have student instruction disrupted and that there were too many variables for her to assure the faculty and students that this would not happened. She had found no downsides to this conservative approach other than the fact that we were all disappointed. She thanked Greg Peterson and his staff for their work to schedule classes back to the main campus with no cancellations. BOARD Trustee Padilla-Chavez thanked Jackie Ortega-Cruz and all of the staff who attended the COMMUNICATIONS first community conversation and stated that this first meeting was an opportunity to learn how to plan future community conversations. She suggested that she, Trustee DePauw and Paulette Bumbalough, Dean of South County, meet to discuss an event in south county. Also, she expressed her pleasure in participating in this year’s graduation because she felt it was a wonderful event. Trustee Healy stated he was honored to participate in this year’s graduation and complimented Dr. Helm and Trustee Donohue on their commencement speeches and complimented Trustee Gonzalez-Castro on her passionate translation; that due to the efforts of Neil Ledford and Steve Triano, his company may have an opportunity to work with a Hartnell Ag intern, and he expressed his disappointment over the cancellation of the summer weight room fee based class. Trustee Freeman reported he spoke at the High School Equivalency recognition dinner after their ceremony and presented a plaque to the Board; that he spoke to Dan Teresa about establishing a scholarship in honor of the Big Sur marathon winner, Daniel Tapia; that he would like Hartnell College join the cities Los Angeles and San Francisco in boycotting Arizona because of their immigration laws; and he suggested the college consider an outside graduation ceremony. HCCD –REGULAR MEETING – JUNE 22, 2010 Page 7 of 11 Trustee Taylor thanked the student officers who attended this evening and stated that she was honored to participate in this year’s graduation. Trustee Montemayor stated that he was pleased to participate in this year’s graduation and that he would support the board approving to pay members their stipends retroactively. Trustee DePauw gave kudos to faculty leaders, Ann Wright and Melissa Stave; that she enjoyed participating in the graduation ceremony, but that she particularly enjoyed participating in the High School Equivalency (HEP) recognition ceremony. Trustee Gonzalez-Castro said she was pleased and honored to be this year’s translator for commencement and for the recognition ceremony for HEP; she thanked Jackie OrtegaCruz for planning the community conversations – that Ms. Cruz planned an incredible event in a short time; that Dr. Helm’s message at the community conversation was important for all to hear – that there are good things happening at Hartnell. Also, she encouraged members to sign a pledge in support of The Campaign for College Opportunity; she congratulated the Business Office staff for their work on the budget – that she is pleased the college is in good financial standing; and she explained she believes in fairness for everyone and that this is this reason she supported the Board voting on benefits this evening. In closing, she thanked Dr. Helm for her outstanding leadership. Trustee Donohue shared that, at the community conversation, a community member complimented Dr. Helm by stating “when you were interviewed, I asked you how you would engage the community. I just want to acknowledge and thank you, because you are doing it now.” Trustee Donohue thanked Dr. Helm for this effort. Also, she not only attended graduation and the HEP recognition ceremony, but she attended the RN and LVN (nursing) pinning ceremonies, too, and that they were exciting. She estimated that 35% of the nursing graduates were male. She stated that she is pleased with the budget; thanked Kent and Al, and thanked Mike Thomas and Firehawk for all of their work with construction, grants and other priorities at Hartnell. NEXT MEETING July 20, 2010, 5:00 p.m., Governing Board Room (CAB-112), 411 Central Avenue, Salinas. ADJOURNMENT A motion was made, seconded, and unanimously carried, to adjourn the meeting at 8:20 p.m. Patricia Donohue Board of Trustees President HCCD –REGULAR MEETING – JUNE 22, 2010 Phoebe K. Helm Board Secretary Page 8 of 11 APPENDIX A The following personnel actions were approved and/or ratified at the Hartnell College Board of Trustees Regular Meeting of June 22, 2010: I. Retirements, resignations, releases, and leave requests A. Ratify retirement of regular personnel: 1. Fred Etcheverry, Electronics Technology Instructor (#F-29), effective June 3, 2010. 2. Patty McEfee, Administrative Assistant (#CF-11), effective June 9, 2010. 3. Philip Adams, Business Instructor (#F-2), effective June 3, 2010. 4. Robert Spier, Counselor (F78), effective June 9, 2010. B. Ratify resignations of regular personnel: 1. Jesse Asiñas, Administrative Assistant (#CC-1), effective August 6, 2010. C. Approve request for leave of absence: 1. Heidi Ramirez, English Instructor, for a one-semester leave of absence, effective August 16 through December 17, 2010, in accordance with the Education Code, laws of the State of California and Federal laws which govern pregnancy and family leave. The leave will be without pay for periods of time. 2. Mohammad Hussain, Math Instructor, 33 percent of load for up to two years, unpaid leave of absence for professional development, beginning Fall semester, August 16, 2010. This is in accordance with Article 7 Section K of the Hartnell College Faculty Association (HCFA) contract. II. Appointments A. Ratify appointment to regular classified positions. 1. Yvonne Carreon, 40 hours per week, 12 months per year, Administrative Assistant (#CC-166), Student Services, Step B, effective June 7, 2010. This action reflects a promotion from Clerical Assistant (#CC-104), TRIO. 2. Melissa Romero, 40 hours per week, 12 months per year, Financial Aid Specialist (#CC-93), Student Services, Step A, effective June 1, 2010. This action reflects a promotion from Financial Aid Technician (#CC-100), Student Services. B. Ratify resignation of administrative position and re-appointment to faculty: 1. Jennifer Lagier Fellguth, from Dean of Distance Learning, Evening, Weekend Programs and Adjunct Faculty Support (#A-44) effective June 30, 2010, to fulltime faculty (#F-31). C. Ratify appointment of part-time instructors for spring semester 2010: 1. John Owens, Construction. Appointment based on equivalency as follows: meets core competencies equivalent to AA degree and general education requirements. D. Ratify appointment of substitute positions: 1. Eva Diaz, $14.99/hr, (40 hrs/week), Administrative Assistant, May 7 – 21, 2010. HCCD –REGULAR MEETING – JUNE 22, 2010 Page 9 of 11 2. Maria Garepie, $16.52/hr (40 hrs/week), Division Administrative Assistant, April 12 – June 30, 2010. 3. Ying Chu, $14.99/hr (40 hrs/week), Administrative Assistant, April 26 – June 4, 2010. E. Ratify appointment of Professional Experts: a. The Hartnell College Math Academy is a two-week, not-for-credit, non-graded pilot program designed for incoming freshmen whose placement scores on the Accuplacer diagnostic test do not qualify them for pre-algebra or for elementary algebra. Faculty had a retreat to prepare and demonstrate innovative teachings tools to be used in all math courses as well as the Summer and Winter Math Academies. Grant-funded. 1. Patricia Garcia, $35/hr, (15hrs), Math Instructor, April 30 – May 1, 2010. b. California Employment Department, Clean Energy Workforce Training Program, provides the creation of a green building pre-apprenticeship training program. With over 330 hours of college training and 300 hours of paid internship, the program is designed for motivated men and women eager to build knowledge and skills so that they can qualify to become part of the next generation of American builders: 2. Michael DeArmond, $5000/month, Internship Coordinator, March 1 – November 30, 2010, grant-funded. c. The High School Equivalency Program (HEP) is funded by the US Department of Education Office of Migrant Education. HEP is a migrant education program designed to assist migrant and seasonal field workers obtain their GED and either employment, military service, apprenticeship, Certificate of Skills Acquisition, Certificate of Achievement, or Associates Degree. 3. Floriberto Garcia, $12.02/hr, (20hrs/week), Instructional Aide. d. Administration of Justice 102 PC 832 Arrest and Firearms is designed to satisfy the curriculum standards of the Commission on Peace Officer Standards and Training (POST) as required by Penal Code 832, for the spring semester, January 25 – June 2, 2010: 4. Anthony Gutierrez, $25/hr (as needed), range safety assistant. 5. John McCormick, $25/hr (as needed), range safety assistant. e. Hartnell’s theater arts program/The Western Stage (TWS) provides students the opportunity to learn their craft within a professional context. TWS’ current season runs through June 30, 2010: 6. John Englehorn, $3000/season, preseason electrical department set up; lighting design. 7. Richard Green, $1000/season, photography for all publicity, productions and events. 8. Diane Kelsey, $1872/season, wardrobe supervision. 9. Jeff Mockus, $1000/season, survey current sound system and recommend improvements. HCCD –REGULAR MEETING – JUNE 22, 2010 Page 10 of 11 10. Carla Pantoja, $1500/season, facilitator for the creation of theatre arts program at the Alisal Center. 11. David Parker, $4250/season, scenic designer and actor. 12. Luana Speelman, $2500/season, scenic and property crafts. 13. Reina Vasquez, $1500/season, theatrical costume design and coordination. F. Ratify appointment of student workers for spring semester 2010: 1. Eliana Perez, Academic Learning Center, Student Worker I 2. Steven Vuong, Art, Student Worker I HCCD –REGULAR MEETING – JUNE 22, 2010 Page 11 of 11 AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title Ratify Disbursements of District Accounts Number Area Office of Support Operations Status Consent V. B. Prepared by: Kent Stephens Recommendation That the Board of Trustees ratifies disbursements from District accounts. Summary The attached lists of disbursements from District accounts are presented for ratification. COUNTY WARRANTS Any or all of the following funds: General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria; Self-Insurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan, and Trust; and Intercollegiate Athletics NO OF DATE WARRANT NUMBER WARRANTS AMOUNT 05/03/10 12784003 12784066 64 606,973.98 05/10/10 12785559 12785628 70 17,939.29 05/12/10 12785629 12785768 140 469,834.87 05/17/10 12786507 12786597 91 272,686.42 05/26/10 12788893 12789048 156 1,002,465.97 Subtotal $ 2,369,900.53 Note: Legal fees in above summary total $0.00 CHECKING ACCOUNTS General Fund Revolving DATE May 10 Subtotal Total Budget Implications None. WARRANT NUMBER 10174 10175 NO OF WARRANTS 2 AMOUNT $3,767.95 $3,767.95 $2,373,668.48 AGENDA ITEM FOR BOARD MEETING OF: Title July 20, 2010 Number Approve Contract with 1099 Pro, Inc. V. C Area Status Office of Support Operations Prepared by: Alfred Muñoz Consent Recommendation That the Board of Trustees approves the contract with 1099 Pro, Inc. to provide 1099 Pro 2010 Software to assist in uploading student tuition information for 2010. Summary Educational institutions are required to provide students IRS form 1098-T by January 31, 2011. Form 1098-T provides students information related to tuition fees paid during the calendar year. 1099 Pro, Inc. provides a service to assist the District in preparing the annual documents as required by the Internal Revenue code. The District has used the services of 1099 Pro, Inc. for several years. Term January 2011 through March 2011. Budget Implications $15,000 has been budgeted in the unrestricted general fund for 2010-2011 and the actual cost will depend upon the number of forms issued. AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title Number Approve and Authorize the Administration to enter into a Contract with Earthworks Paving Contractors, Inc. for Overlay Project for Parking Lots 4 and 5 Area Office of Facilities V. D. Status Consent Recommendation That the Board of Trustees approves and authorizes the administration to enter into a contract with Earthworks Paving Contractors Inc. for the Overlay Project for Parking Lots 4 & 5 which will repair and bring the two lots into ADA compliance. In addition, the lots will be completely re-stripped. Background Parking lots and 5 (along Alisal Street) are two of the most utilized parking lots on campus and are in need of repair. The overlay will give the lots another 10 to 12 years of life. Income from student fees from parking must be reserved for work expenses associated with district costs for providing these services. Lot 4 will be completed before August 16, 2010. Lot 5 will be completed after school starts. The parking garage will be open for all employees and guests, beginning July 21, 2010. Summary Hartnell issued bids on June 21, 2010. The project was advertised in both the Salinas Californian and the Salinas Builders exchange. The District conducted one optional job walk and the bids were opened on July 13, 2010. There were a total of 5 bidders on this project: GENERAL CONTRACTOR/COMPANY ADDRESS CITY Earthworks Paving Contractors Inc. Don Chapin Company Granite Construction Graniterock/Pavex Garcia Engineering 310A Kennedy Drive 560 Crazy Horse Canyon Road 585 West Beach Street 350 Technology Drive 17094 McGuffie Road Capitola Salinas Watsonville Watsonville Salinas Budget Implications Restricted general funds (Parking fees). Not to exceed: $172,000 TOTAL BID $172,000 $215,600 $219,820 $220,000 $224,000 AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title Ratify Amendment to the MOU between Hartnell College and Salinas Union High School District for the CTE (Career Technical Education) Community Collaborative Grant Number Area Office of Advancement Prepared by: Beverly Grova Status Consent V. E. Recommendation That the Board of Trustees ratifies the amendment to the MOU with the Salinas Union High School District for implementation of the CTE Community Collaborative grant. Summary This amendment to the MOU applies to the second and third rounds of funding of the CTE Community Collaborative grants for nursing, agriculture and construction programs. The grant has been approved by the Hartnell Board of Trustees and awarded by the state. The amendment establishes a maximum reimbursement to the Salinas Union High School District for its activities as a Participating Partner in the grant, not to exceed $200,000. Term February 1, 2010 – March 31, 2012 Budget Implications No impact on the general fund—grant funded. Source of Funds State: $200,000 AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title Ratify Agreements for the High School Equivalency Summer Program (HEP) Number Area Office of Academic Affairs Prepared by: Dr. Suzanne Flannigan Status Consent V. F. Recommendation That the Board of Trustees ratifies an agreement between Hartnell College and Migrant Education Region XVI and between the Salinas Public Library, John Steinbeck. The purpose of these two agreements is to provide support for the High School Equivalency Program (HEP) for summer 2010 at a cost of $400 per student. Summary Hartnell College’s High School Equivalency Program is federally funded and provides services to support students completing their high school equivalency. Hartnell College services to students include instruction and curriculum, student books, tutoring, academic counseling and college enrollment assistance. While this is a cooperative partnership, funds are not exchanged among the parties. Term: Summer 2010 Budget Implications None to the general fund. All expenses incurred by Hartnell College are supported through the HEP grant in the amount of approximately $400 per student served. Source of Funds Federal $400 per student served State: Local: AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title: Approve Extension Agreement with Keenan & Associates for the Administration of Workers’ Compensation Run-Off Claims for 20102011 Number: Area: Office of Support Operations Prepared by: Kent Stephens Status: Consent V. G. Recommendation: That the Board of Trustees approves to extend the agreement with Keenan & Associates for the administration of Workers’ Compensation run-off claims. Summary: At the June 3, 2003 Board of Trustees meeting a resolution was passed declaring membership in the Protected Insurance Program for Schools Joint Powers Authority for the purpose of minimizing the inevitable cost increases for workers’ compensation insurance. This action was taken because of the changing insurance environment, increased medical costs, as well as large deficits for risk-sharing pools and self-insured districts. For the past seven years, Keenan & Associates have been engaged to administer the previous claims (run-off or tail claims) that have remained after the transition from the Monterey County Schools Workers’ Compensation Joint Powers Authority. This agreement will provide continuing services for the district’s workers’ compensation claims. Term: July 1, 2010 through June 30, 2011 Budget Implications: Cost of the services will be $11,250 and will be paid from the Self-Insurance fund. AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title: Approve Extension Agreement with Student Insurance USA for the Administration of student insurance claims for 2010-2011 Number: Area: Office of Support Operations Prepared by: Kent Stephens Status: Consent V. H. Recommendation: That the Board of Trustees approves to extend the agreement with Student Insurance USA for the administration of student insurance claims. Summary: Student Insurance USA has administered district student insurance claims for several years. They have negotiated discounted rates with Anthem Blue Cross and Chartis to provide coverage. Coverage includes; Basic Coverage: Company: Anthem Blue Cross Type/Coverage: Students and athletes Premium: $115,086 Super Catastrophic Coverage: Company: Chartis Type/Coverage: Athletes for claims exceeding $25,000 Premium: $3,476 Catastrophic Coverage: Company: Chartis Type/Coverage: Students for claims exceeding $50,000 Premium: $1,920 Term: August 1, 2010 through July 31, 2011 Budget Implications: Cost of the services will be $120,482 and will be paid from General Unrestricted funds. AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title Renewal of Memorandum of Understanding between Hartnell College and First 5 Monterey County Number Area Office of Academic Affairs Prepared by: Suzanne Flannigan Status V. I. Consent Recommendation That the Board of Trustees approves the renewal of the Memorandum of Understanding between Hartnell College and the First 5 Monterey County Special Needs Project. Background To best provide services to the families of enrolled children at the Hartnell College Child Development Center, Alisal Campus, it is necessary to conduct developmental screenings and assessments and provide referrals for additional services to some families. Participation in the First 5 Monterey County Special Needs Demonstration Project is limited to Child Development Centers and families within the 93905 zip code. Summary In this fourth year of Hartnell’s participation in this cooperative venture benefiting our enrolled children, members of a multidisciplinary team share information and/or relevant records and establish a common database for the purpose of delivering services. The Memorandum of Understanding defines the terms and conditions for the parties involved to provide the services and share the information utilizing the specific guidelines set forth by the First 5 Monterey County Special Needs Project. Term: August 16, 2010 to June 30, 2011 Budget Implications There are no direct costs to the District Source of Funding Federal: $ State: $ Local: $ AGENDA ITEM FOR BOARD MEETING OF: Title July 20, 2010 Number V. J. Renewal of Professional Services Agreement between Hartnell College and First 5 Monterey County Area Status Office of Academic Affairs Prepared by: Suzanne Flannigan Consent Recommendation That the Board of Trustees approves the renewal of the Professional Services Contract between Hartnell College and the First 5 Monterey County Special Needs Project for 2010-11. Summary This Professional Services Agreement provides funds for the Alisal Campus Child Development Center for technical assistance, a small stipend for participation in this training program during non-work hours, a training curriculum, as well as training materials. This is the second year of participation. Term: August 1, 2010 to June 30, 2011 Budget Implications There is no impact to the general fund. The College will receive $10,000 for personnel expenses, training materials, and supplies. Source of Funds Federal: $ State: $10,000 Local: $ AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title Ratify and Authorize the Administration to Enter into an Agreement to accept a Subaward through University Corporation (Foundation) California State University, Monterey Bay from the National Science Foundation Number Area Office of Advancement Prepared by: Beverly Grova Status Consent V. K. Recommendation That the Board of Trustees authorizes the administration to enter into an agreement to accept funds from the University Corporation (foundation) California State University, Monterey Bay. (CSUMB) as a sub recipient of a grant from the National Science Foundation (NSF). Background From time to time, Hartnell College is included as a partner or sub-recipient of a grant submitted by another college, university or organization. Unlike grants that originate with Hartnell employees, applications such as this one have not been brought to the board for approval until the grant is funded and the college has been so notified. Summary The National Science Foundation has awarded a grant to CSUMB foundation in which Hartnell will be the sub recipient of $40,358. This project is in partnership with Cal State University, Monterey Bay, Monterey Peninsula College, and Hartnell to work cooperatively on the NSF grant with CSUMB’s School of Information Technology and Communications Design. This involves recruitment, outreach and development of summer courses in computer science for women and underrepresented students and development of an internship program. Term September 1, 2009 – December 21, 2010 Budget Implications No impact on general fund—grant funded sub award Source of Funds Federal: $40,358 AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title Ratify Grant Application to National Aeronautics and Space Administration (NASA) for the Curriculum Improvement Partnership Award for Integration of Research (CIPAIR) Program, Accept Funds, and Authorize Administration to Enter into Agreement, if awarded Number Area Office of Advancement Prepared by: Beverly Grova Status Consent V. L. Recommendation That the Board of Trustees ratifies the grant application to NASA in the amount of $450,000, accepts funds, if awarded, and authorizes the administration to enter into an agreement to implement the CIPAIR into the undergraduate curriculum program. Summary Hartnell College’s Sustainable Energy Engineering Partnership, under NASA’s CIPAIR program, is designed to upgrade and improve the college’s engineering degree program by creating a sustainable energy engineering specialization that articulates with the new Power Engineering degree program at University of California, Santa Cruz (UCSC). This sustainable energy engineering program upgrade will be accomplished through a partnership with the NASA Ames Research Center. The project will incorporate NASA’s unique STEM content and system engineering and project management approaches to introduce sustainable curriculum reforms at both Hartnell and UCSC. The project builds on two previous, very successful NASA CIPAIR grants received by Hartnell and continues the summer student internship program where students are participating in energy related research projects at UCSC, Naval Postgraduate School, United States Department of Agriculture, and others. Term October 1, 2010 – September 30, 2013 Budget Implications No impact on general fund—grant funded. Source of Funds Federal: $450,000 ($150,000 per year) AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title Number V. M. Approve and/or Ratify Personnel Actions Area Human Resources & Equal Employment Opportunity, Prepared by Terri Pyer Status Consent Recommendation Approve and/or ratify personnel actions as listed below. Summary Ratification of: 1 resignation of regular personnel 1 hire of a full time faculty employee 3 appointments to regular classified positions 3 part-time instructors for spring semester 2010 7 part-time instructors for summer semester 2010 8 part-time instructors for fall semester 2010 1 substitute position 5 playground assistant hires 18 professional expert hires 18 volunteer appointment 1 special project assignment 39 student worker hires for spring semester 2010 53 student worker hires for early fall semester 2010 Detail I. Retirements, resignations, releases, and leave requests A. Ratify resignation of regular personnel: 1. Esmeralda Carranco, HEP Secretary (CC#149), effective July 1, 2010. II. Appointments A. Ratify appointment of full-time academic personnel: 1. Melissa K. Hornstein, full-time, tenure-track, Engineering Instructor – Math & Science (#F108), Column E, Step 12, effective Fall 2010 Semester. 1 AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 B. Ratify appointment to regular classified positions: 1. Elizabeth Lopez, 40 hours per week, 12 months per year, Enrollment Services Specialist (#CC177), Student Services, Step 26A, effective June 14, 2010. This action reflects a promotion from Scholarship Assistant (#CC111), Student Services. 2. Fanny Salgado, 40 hours per week, 12 months per year, Enrollment Services Specialist (#CC178), Student Services, Step 26B, effective June 14, 2010. This action reflects a promotion from Financial Aid Technician (#CC71), Student Services. 3. Martha Suarez, 40 hours per week, 12 months per year, Administrative Assistant (#CC1), Maintenance Department, Step 18D, effective July 6, 2010. This is action reflects promotion from Clerical Assistant (#CC85), Transfer Center - Student Services. C. Ratify appointment of part-time instructors for spring semester 2010: 1. Gabriel Bravo, Counseling 2. Carlos Chavez, Counseling 3. Anne Marie Hunter, Theater Arts D. Ratify appointment of part-time instructors for summer 2010: 1. Tom Alejo, Automotive Collision Repair 2. Elvia Guzman, Counseling 3. Cicely McCreight, Counseling 4. Victor Morales, Automotive Collision Repair 5. Norma Nichols, Counseling 6. Gemma Uribe-Cruz, Counseling 7. Emily Zuniga, Counseling E. Ratify appointment of part-time instructors for fall semester 2010: 1. Theodore Dalas, Theater Arts 2. Derek Duarte, Theater Arts 3. Jeffrey Heyer, Theater Arts 4. Rhonda Kirkpatrick, Theater Arts 5. Harvey Landa, Theater Arts 6. Norma Nichols, Counseling 2 AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 7. David Parker, Theater Arts 8. Gemma Uribe-Cruz, Counseling F. Ratify appointment of substitute position: 1. Andrea Curtis, $16.52/hr (40 hrs/week), Division Administrative Assistant, June 21 – July 14, 2010. G. Ratify appointment of Playground Assistants: 1. Susana Chavez, $16/hr (35 hrs/week), June 21 – July 30, 2010. 2. Karla Coronado, $14/hr (35 hrs/week), June 21 – July 30, 2010. 3. Grecia Cordova, $14/hr (35 hrs/week), June 21 – July 30, 2010. 4. Yesenia Escamilla, $14/hr (35 hrs/week), June 21 – July 30, 2010. 5. Sol Itzeth Gonzalez, $12/hr (35 hrs/week), June 21 – July 30, 2010. H. Ratify appointment of Professional Experts: a. The Hartnell College Summer Math Academy is a not-for-credit; nongraded pilot program designed for incoming freshmen whose placement scores on the Accuplacer diagnostic test do not qualify them for pre-algebra or for elementary algebra. Grant-funded. 1. Heather Aunchman, $11/hr (25 hrs/week), placement analyzer, May 2 – August 13, 2010. b. The Foster Kinship Care Education Program (FKCE) provides advanced training for current and prospective foster, relative, and non-related extended family member caregivers, adoptive parents, and local agency employees; and support for foster home recruitment activities. This grantfunded program is a joint effort of the California Community College Chancellor’s Office and the Department of Social and Employment Services (DSES). Assignments include orientation leaders, trainers, childcare and activity providers, and program coordination, and run through June 10, 2011: 2. Melva Simmons, $40/hr (as needed), FKCE trainer, May 11, 2010 - June 10, 2011. c. This grant awarded under the College Cost Reduction and Access Act (CCRAA), focuses on improving mathematics and science courses and the academic support structures for STEM students. The project targets identified, key gateway courses in the educational process focusing on basic and college-level mathematics, biology, and chemistry. Methods to achieve project goals include: curriculum development; new and improved courses; mathematics academy; updated laboratory equipment; supplemental instruction; expanded tutoring services; visiting scholars/role models; 3 AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 improved classroom practices; faculty and staff training; improved assessment; improved data collection; enhanced articulation; familiarity with science facilities and evaluation from June 3 – August 15, 2010: 3. Daniel Jimmeye, $12.75/hr (not to exceed 30 hrs/week), audio visual specialist. d. CAT building flash computer installation, for the summer, June 23 – August 13, 2010: 4. Timothy Elliott, $12/hr (40 hrs/week). 5. Ruben Giner, $12/hr (40 hrs/week). 6. Sarah Weaghington, $12/hr (40 hrs/week). e. Hartnell’s theater arts program/The Western Stage (TWS) provides students the opportunity to learn their craft within a professional context. TWS’ current season runs through December 30, 2010: 7. Ted Dolas, $9500/season, scenic and lighting design, May 17 – December 5, 2010. 8. Don Dally, $6500/season, musical director for Footloose and Mexican American Christmas Carol, June 5 – December 5, 2010. 9. Derek Duarte, $11,500/season, theatrical lighting design, May 17 – November 20, 2010. 10. John Espino, $5000/season, musical director for Music Man, June 5 – August 14, 2010. 11. Donna Federico, $15,700/season, direction, theatrical hair and make-up for young performers for six productions, May 31 – November 30, 2010. 12. Anne Marie Hunter, $4925/season, stage director for Music Man, June 5 – August 14, 2010. 13. Ralph Huston, $6000/season, guest artist actor for two productions, June 5 – October 16, 2010. 14. Diane Jones, $7000/season, choreographer for Music Man, June 5 – July 24, 2010. 15. Rhonda Kirkpatrick, $15,000/season, theatrical costume design, June 1 – November 26, 2010. 16. Casey Rebecca Nunes, $8775/season, production stage manager, June 1 – December 17, 2010. 17. Christina Marie Perez, $11,500/season, assistant costume shop supervisor, June 1 – December 17, 2010. 4 AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 18. Andrew Sellen, $8400/season, master carpenter for six productions, June 1 – November 30, 2010. I. Ratify appointment of volunteers: 1. Mike Baker, The Western Stage 2. Amanda Belli, The Western Stage 3. Deanne Bramers, The Western Stage 4. Rebecca Browdy, The Western Stage 5. Sally Burns, The Western Stage 6. Alex Bush, The Western Stage 7. Ronald Concepcion, The Western Stage 8. Danielle Crook, The Western Stage 9. Leia Dilley, The Western Stage 10. Angel Dratz, The Western Stage 11. Peter M.Eberhardt, The Western Stage 12. Samantha Fernandez, The Western Stage 13. Heather Gaffney-Hsu, The Western Stage 14. Leonardo Garcia, The Western Stage 15. Eric N. Johnson, The Western Stage 16. Kaitlin Kaiser, The Western Stage 17. Elaine Koppany, The Western Stage 18. Gaspare Montante, Physical Education J. Ratify appointment of special projects for spring semester 2010: 1. Dr. Rachel Sage, $5000, overseeing colony animal care and controlled substances for the last semester of the AHT program. January 1 – June 30, 2010. K. Ratify appointment of student workers for spring semester 2010: 1. Ralph Aldanese, STEM Internship, Student Worker IV 2. Eduardo Anaya, STEM Internship, Student Worker IV 3. Joshua Bojonquez, Summer Research Institute, Student Worker IV 5 AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 4. Sarah Carlisle, STEM Internship, Student Worker IV 5. Luciano Cerritos, STEM Internship, Student Worker IV 6. Jesse Fernandez, Summer Research Institute, Student Worker IV 7. Carlo Figueroa, STEM Internship, Student Worker IV 8. Timothy Fuller, STEM Internship, Student Worker IV 9. Claudia Garcia, MESA, Student Worker III 10. Rodolfo Garcia, MESA, Student Worker III 11. Ruben Giner, Information Systems, Student Worker III 12. Katia Gonzalez, East Salinas GEAR Up, Student Worker III 13. Jeremy Gutierrez, Advanced Technology, Student Worker III 14. Miguel Hernandez, East Salinas GEAR Up, Student Worker III 15. Michael Knapp, Advanced Technology, Student Worker III 16. Bruce Liscomb, STEM Internship, Student Worker IV 17. Manuel Malagon Villagomez, Information Systems, Student Worker III 18. Ignacio Maravilla, Summer Research Institute, Student Worker IV 19. Matthew Martin, STEM Internship, Student Worker IV 20. April Medina, STEM Internship, Student Worker IV 21. Maria Meza, STEM Internship, Student Worker IV 22. Leonel Munoz, East Salinas GEAR Up, Student Worker III 23. Adan Ochoa, STEM Internship, Student Worker IV 24. Rey Anthony Osoteo, STEM Internship, Student Worker IV 25. Mrugesh Patel, STEM Internship, Student Worker IV 26. Adriana Picazo, STEM Internship, Student Worker IV 6 AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 27. Eugeno Ponce, STEM Internship, Student Worker IV 28. Kyle Priddy, STEM Internship, Student Worker IV 29. Jonathan Ramirez, TRIO, Student Worker I 30. Benjamin Redmon, STEM Internship, Student Worker IV 31. Jose Rico, Summer Research Institute, Student Worker IV 32. Edgard Rizo, STEM Internship, Student Worker IV 33. Miguel Rodriguez, STEM Internship, Student Worker IV 34. Hannelore Rose, STEM Internship, Student Worker IV 35. Carlos Saldivar, STEM Internship, Student Worker IV 36. Juan Serrano, MESA, Student Worker III 37. Aysha Siddika, Summer Research Institute, Student Worker IV 38. Ouwei Wang, STEM Internship, Student Worker IV 39. Ernesto Yzquierdo, STEM Internship, Student Worker IV L. Ratify appointment of student workers for early fall semester 2010: 1. Ralph Aldanese, STEM Internship, Student Worker IV 2. Virginia Alguillon, Developmental Education, Student Worker III 3. Eduardo Anaya, STEM Internship, Student Worker IV 4. Nency Becerra, Child Development Center, Student Worker III 5. Joshua Bojonquez, Summer Research Institute, Student Worker IV 6. Sarah Carlisle, STEM Internship, Student Worker IV 7. Luciano Cerritos, STEM Internship, Student Worker IV 8. Timothy Elliot, Information Systems, Student Worker III 9. Jesse Fernandez, Summer Research Institute, Student Worker IV 7 AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 10. Carlo Figueroa, STEM Internship, Student Worker IV 11. Brandon Foster, Information Systems, Student Worker IV 12. Timothy Fuller, STEM Internship, Student Worker IV 13. Claudia Garcia, MESA, Student Worker III 14. Rodolfo Garcia, MESA, Student Worker III 15. Ruben Giner, Information Systems, Student Worker III 16. Christopher Halcon, STEM Internship, Student Worker IV 17. Miguel Hernandez, East Salinas GEAR Up, Student Worker III 18. Omar Jacuinde, Child Development Center, Student Worker I 19. Bruce Liscomb, STEM Internship, Student Worker IV 20. Maricela Lopez, Child Development Center, Student Worker I 21. Manuel Malagon Villagomez, Information Systems, Student Worker III 22. Ignacio Maravilla, Summer Research Institute, Student Worker IV 23. Maritza Martin, East Salinas GEAR Up, Student Worker III 24. Matthew Martin, STEM Internship, Student Worker IV 25. April Medina, STEM Internship, Student Worker IV 26. Nelida Medrano, Child Development Center, Student Worker III 27. Maria Meza, STEM Internship, Student Worker IV 28. Marlena Montaney, Advanced Technology, Student Worker III 29. Leonel Munoz, East Salinas GEAR Up, Student Worker III 30. Adan Ochoa, STEM Internship, Student Worker IV 31. Rey Anthony Osoteo, STEM Internship, Student Worker IV 32. Diana Palacios, Advanced Technology, Student Worker III 8 AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 33. Mrugesh Patel, STEM Internship, Student Worker IV 34. Rohit Patel, Early Childhood Education, Student Worker I 35. Adriana Picazo, STEM Internship, Student Worker IV 36. Andrew Pfeiffer, Information Systems, Student Worker III 37. Eugeno Ponce, STEM Internship, Student Worker IV 38. Kyle Priddy, STEM Internship, Student Worker IV 39. Jonathan Ramirez, TRIO, Student Worker I 40. Benjamin Redmon, STEM Internship, Student Worker IV 41. Evan Reeves-Fortney, Child Development Center, Student Worker I 42. Jose Rico, Summer Research Institute, Student Worker IV 43. Hannelore Rose, STEM Internship, Student Worker IV 44. Edgard Rizo, STEM Internship, Student Worker IV 45. Miguel Rodriguez, STEM Internship, Student Worker IV 46. Carlos Saldivar, STEM Internship, Student Worker IV 47. Stacy Sanchez, STEM Internship, Student Worker IV 48. Arthur Seidman, Information Systems, Student Worker III 49. Juan Serrano, MESA, Student Worker III 50. Aysha Siddika, Summer Research Institute, Student Worker IV 51. Ouwei Wang, STEM Internship, Student Worker IV 52. Sarah Weaghington, Information Systems, Student Worker III 53. Ernesto Yzquierdo, STEM Internship, Student Worker IV 9 ACTION ITEMS AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title: Ratify Budget Revisions Number: Area: Office of Support Operations Prepared by: Kent Stephens Status: Action VI. A Recommendation That the Board of Trustees ratifies Budget Revisions for FY 09-10 numbered 8861 to 8922. Summary The adopted budget each year represents the best estimate of revenue and expenditures. As the year progresses and actual amounts are known, budget changes must be made. Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget revisions consist of transfers between major object expenditures or from the appropriations for contingencies, as well as budgetary increases for the use of funds not included in the original budget. All budget entry numbers are assigned automatically assuring a complete sequence accounting. Numeric breaks on the attached report are due to the exclusion of budget transfers, which do not require Board approval. The accompanying Budget Journal Entry Detail Report was produced directly from the accounting software. Budget Implications The Unrestricted General Fund budget remains unchanged. The Restricted General Fund increased by $51,772.00 due to increased revenue to program. AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title Number Adopt Resolution 10:6, To Certify the Approval of the Governing Board to Enter into Transactions with the California Department of Education for the Purpose of Providing Child Care and Development Services and to Authorize Designated Personnel to Sign Contract Documents VI. B. Area Status Office of Academic Affairs Prepared by: Dr. Suzanne Flannigan Action (Roll Call) Recommendation That the Board of Trustees adopts Resolution 10:6, To Certify the Approval of the Governing Board to Enter into Transactions with the California Department of Education for the Purpose of Providing Child Care and Development Services and to Authorize Designated Personnel to Sign Contract Documents for the 2010-2011 Fiscal Year. Background The California Department of Education requires that the Governing Board adopt a resolution to certify the approval of the Governing Board to enter into a contract for the purposes of providing child care and development services and to authorize designated personnel to sign contract documents. Summary The college operates two child development centers, one on main campus and the other at the Alisal. This contract provides a lab program for Hartnell College students enrolled in early childhood education, psychology, or other related child development courses. Funding will provide children free preschool services for 175 days. Budget Implications The college is reimbursed at a daily rate of $34.38 per child (full-time enrollment) up to a maximum reimbursable amount of $657,726 Source of Funds Federal: $ State: $657,729 (Maximum reimbursable amount) Local: $ HARTNELL COMMUNITY COLLEGE DISTRICT RESOLUTION 10:6 Certifying the approval of the Governing Board to enter into transactions with the California Department of Education for the purpose of providing child care and development services and to authorize the designated personnel to sign contract documents for fiscal year 2010-11 BE IT RESOLVED that the Governing Board of HARTNELL COMMUNITY COLLEGE DISTRICT authorizes entering into local agreement number/s CSPP-0319 that the persons who are listed below, are authorized to sign the transaction for the Governing Board. NAME TITLE Phoebe K. Helm Superintendent/President Kent Stephens Vice President/Support Operations Alfred Muñoz Controller SIGNATURE PASSED AND ADOPTED THIS 20th day of July, 2010 by the Hartnell College Governing Board of Monterey County, California. I, PHOEBE K. HELM, Clerk of the Governing Board of HARTNELL COMMUNITY COLLEGE DISTRICT of Monterey County, California, certify that the foregoing is full, true and correct copy of a resolution adopted by the said Board at a July 20, 2010 meeting thereof held at a regular public place of meeting and the resolution is on file in the office of said Board. Clerk’s Signature Date AGENDA ITEM FOR BOARD MEETING OF: Title July 20, 2010 Number Restoration of Benefits for Board Members VI. C. Area Status Superintendent/President Prepared by: Dr. Phoebe Helm Action (Roll-call) Recommendation That the Board approves the restoration of benefits for Trustees in accordance with Board Policy 2730 and adopts Resolution 10:7 as required by CalPERS to make Health Insurance available to Trustees who so select. Background At their special meeting, June 8, 2009, and in response to significant cuts in State funding for community colleges, Trustees led the way by waiving all of their benefits, resulting in an estimated savings of $100,000 in 2009-2010. Subsequently, all employee groups voluntarily gave up approximately $1.6 million, collectively, in benefits. In June, 2010 the Board approved the Tentative Budget for 2010 – 2011, which includes restoration of benefits to employees. Thus, this recommendation is consistent with that action. Board Policy 2725 permits individual Trustees to accept compensation (stipend) in accordance with Education Code 72024. This code sets the stipend for Hartnell College and community colleges of similar size at a maximum of $240 per month, pro rata for the number of meetings attended each month. For Health Insurance purposes, CalPERS treats Board members as employees under the Public Employees Medical and Hospital Care Act (PEMHCA), Section 22772(a)(2) if they participate in a retirement system (401k or similar program) with the District and a Resolution has been adopted by the Board. Summary Compensation and benefits available to Board members include a monthly stipend for meeting attendance (pro rata for the number of meetings per month) not to exceed $240 and health insurance. Trustees who accept these benefits will need to work with staff to complete the appropriate enrollment forms and will be issued a W-2 each January reflecting this income in compliance with IRS. In addition, Education Code 72423 requires Districts to reimburse Board members travel costs on Board-directed business such as representing the Board at conferences, or on other boards or committees. Budget Implications Actual costs to the general fund will vary based on the number of participants; however costs are not expected to exceed $100,000 in 2010–2011. RESOLUTION 10:7 ELECTING TO BE SUBJECT TO PRIVATE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT ONLY WITH RESPECT TO MEMBERS OF A SPECIFIC EMPLOYEE ORGANIZATION AND FIXING THE EMPLOYER'S CONTRIBUTION FOR EMPLOYEES AND THE EMPLOYER'S CONTRIBUTION FOR RETIREES AT DIFFERENT AMOUNTS WHEREAS, (1) Government Code Section 22922(b) provides that a contracting agency may elect upon proper application to participate under the Public Employees' Medical and Hospital Care Act (PEMHCA) with respect to a recognized employee organization only; and WHEREAS, (2) Government Code Section 22892(c) provides that a contracting agency may fix the amount of the employer's contribution for employees and the employer's contribution for retirees and survivors at different amounts, provided that the monthly contribution for annuitants is annually increased to equal an amount not less than the number of years the contracting agency has been subject to this subdivision multiplied by 5 percent of the current monthly contribution for employees, until such time as the amounts are equal; and WHEREAS, (3) Government Code Section 22920(b) defines any Special District as a contracting agency, and WHEREAS, (4) A Special District is hereby defined as a non-profit, self-governed public agency within the State of California, and comprised solely of public employees performing a governmental rather than proprietary function, and WHEREAS, (5) Hartnell Community College District, hereinafter referred to as Special District is an entity meeting the above definition; and WHEREAS, (6) The Special District desires to obtain for the members of the Board of Trustees of Hartnell Community College District, who are active and retired employees and survivors of the agency, the benefit of the Act and to accept the liabilities and obligations of an employer under the Act and Regulations; now, therefore, be it RESOLVED, (a) That the Special District elect, and it does hereby elect, to be subject to the provisions of the Act; and be it further RESOLVED, (b) That the employer's contribution for each employee shall be the amount necessary to pay the full cost of his enrollment, including the enrollment of his family members in a health benefits plan up to a maximum of $ 105 per month; and be it further RESOLVED, (c) That the employer's contribution for each retired employee or survivor shall be the amount necessary to pay the cost of his enrollment, including the enrollment of his family members, in a health benefits plan up to a maximum of $1 per month; and be it further NEW NPERS GROUP UNEQUAL 1 FIXED Revision July 2009 RESOLVED, (d) That the employer's contribution for each retiree or survivor shall be increased annually by 5 percent of the monthly contribution for employees, multiplied by number of years of employer’s participation in PEMHCA, until such time as the contributions are equal; And that the contributions for employees, retired employees and survivors shall be in addition to those amounts contributed by the Special District for administrative fees and to the Contingency Reserve Fund; and be it further RESOLVED, (e) That Hartnell Community College District has fully complied with any and all applicable provisions of Government Code Section 7507 in electing the benefits set forth above; and be it further RESOLVED, (f) That the executive body appoint and direct, and it does hereby appoint and direct, the President/Superintendent to file with the Board of Administration of the Public Employees' Retirement System a verified copy of this Resolution, and to perform on behalf of said Special District all functions required of it under the Act and Regulations of the Board of Administration; and be it further RESOLVED, (g) That coverage under the Act be effective on September 1, 2010. Adopted at a regular/special meeting of the Board of Trustees at Salinas, CA this 20th day of July 2010. Signed: Patricia Donohue, Board President Attest: Phoebe K. Helm, Board Clerk Superintendent/President NEW NPERS GROUP UNEQUAL 1 FIXED Revision July 2009 INFORMATION ITEMS AGENDA ITEM FOR BOARD MEETING OF: Title July 20, 2010 Number Receive Report on Construction Projects VII. A Area Status Office of Facilities Information Recommendation That the Board of Trustees receives an updated report on construction projects. Summary Each month, the Board of Trustees receives a verbal and written report on current design, planning, and construction projects as funded by Measure H. CONSTRUCTION UPDATE AS OF 07/13/2010 CURRENT DESIGN, PLANNING AND CONSTRUCTION PROJECTS PLANNING PROJECTS Alisal Campus Master Plan ⇒ The District has begun the planning process for the 142 acres of the Alisal Campus ⇒ The process will include two master plans, (1) for the +/- 42 acre campus and (1) for the remaining +/- 100 acres ⇒ Once a master plan is complete the EIR process will begin with the City of Salinas ⇒ The land swap with the City of Salinas is currently underway. It is anticipated that this will take between 18 and 24 month Main Campus Facilities Master Planning Process ⇒ The 5-year Capital Outlay Plan was completed and submitted to the CCCCO on June 29, 2009. ⇒ The 2009-10 IPP for a new Health Sciences & Nursing Building was completed and submitted to the CCCCO on June 29, 2009. Science Building FPP ⇒ Lionakis, out of Sacramento, is the Architect of Record for this project, which includes the preparation of the FPP. ⇒ The kick-off meeting for the FPP took place on 02/19-20 ⇒ The stakeholders took a trip to Cal Poly on 03/09 to look at their facilities ⇒ At our second meeting a few general layouts were established and we are working from those layouts ⇒ The group took its second field trip to look at both San Mateo and San Jose City College’s new science building ⇒ The last programming meeting was May 8 and all the user groups concerns were addressed ⇒ Lionakis completed the FPP and the Board Approved the document on June 8, 2009 and the FPP was submitted to the CCCCO on June 29, 2009. CAB Building Renovation ⇒ The programming for this project has started ⇒ The pre-qualification package for a Design/Build entity was out to prospective teams in December and was due on January 7, 2010. A total of 25 teams submitted. ⇒ The short-list has been created and the letter to those firms have been sent out. Additionally letters were sent to the remaining 20 firms who submitted pre-qual packages. ⇒ Of the 25 DBEs a total of 24 firms met the pre-qual minimum requirements ⇒ The list was shortlisted to the top five scores, which ended up yielding a total of 6 DBE teams: • Rudolph & Sletten - Lionakis • Dilbeck & Sons - HBFL • Kitchell - Smith Group • Blach Construction - BFGC-IBI • Lusardi Construction Company - Davy Architecture • Soltek Pacific Construction Company - Mosher Drew Watson Ferguson DESIGN PROJECTS Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901 Phone (831)770-7041 ● Fax (831)770-7040 1 City Sidewalk Replacement ⇒ As part of the main campus EIR mitigation Hartnell was to replace the city sidewalk, as needed, around the entire campus. Because of the favorable bid climate the District is working on getting the project design and approved by the CIty and completed in the next 4 - 6 month. ⇒ An RFQ was put out on the street for interested civil engineering firms interested in design the sidewalk, bus turnout and misc infrastructure projects on the campus. ⇒ A total of three firms submitted and all were shortlisted and issues and RFP. ⇒ C3 Engineering was chosen based off of the firms experience and cost proposal. ⇒ The design work will start on May 5th and are still on schedule to complete the work per the above schedule. ⇒ We have met with the CIty and have set up a tim to meet with MST to discuss the bus turnout. Once the plans are approved the work will be bid and built. Keyless Entry and CCTV System ⇒ Aurum Consulting Engineers will be preparing a campus wide design of a keyless entry and CCTV system for the main campus aThe anticipated schedule is as follows: ⇒ Aurum has completed the survey on the main campus less a few areas. They will be completing the work by 07/16 and then go down to King City to perform that work. CAB Chiller and Boiler Replacement ⇒ Axiom Engineers will be preparing a design of a new energy efficient chiller and boiler for CAB ⇒ We will also be working with PG&E to investigate a possible rebate for the delta between the existing units and the new units ⇒ The anticipated schedule is as follows: • Design Period - April 7 - May 21 • DSA Review - May 24 - June 24 • Issue RFB for Chiller and Boiler Units - May 24 - June 15 • Bid Period - July 1 - July 30 • Construction - Sept 6 - January 14, 2011 ⇒ Axiom and Skyline Engineering are working on the design of the project ⇒ The District plans on bidding the equipment (chiller & boiler) in the next few weeks so the an order can be placed and the equipment can arrive sooner ⇒ Once the design is completed we will bid the work per the above schedule ⇒ The DIstrict is also working with PG&E to get a rebate for the energy efficient changes which are being made. ⇒ The design is complete and will be submitted to DSA for review and approval. ⇒ We have received bids on both the Chiller and the Boiler and the District has purchased them. ⇒ Both the Chiller and Chiller have been ordered. Technical Training Building ⇒ Hartnell issued a request for qualifications (RFQ) for architectural services related to the design of the Technical Training Building on the Alisal Campus. A total of eight firms submitted an RFQ. A group of faculty and staff(the users of the building) met and shortlisted a total of 5 firms for interviews. The shortlisted firms were: NTD (Salinas), Paul Davis Architecture (Monterey), W, R & D (Monterey), BAG (Salinas) and Kasavan Architects (Salinas). ⇒ The users then interviewed the firms and they selected NTD based off of previous similar project experience and cost. ⇒ The project is anticipated to be between 10 and 15K square feet and will house the auto and diesel mechanics programs as well as part of the construction program. Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901 Phone (831)770-7041 ● Fax (831)770-7040 2 ⇒ The team had its first programming meeting on 7/14 and a schedule was put together on the remainder of the meetings. CONSTRUCTION PROJECTS PE Renovation Project ⇒ The project has been completed with the exception of a few minor punch-list items. Northeast Landscaping Project ⇒ The project has been completed with the exception of a few minor punch-list items. Alisal Campus Center for Applied Technology ⇒ Kasavan Architects is the AOR for the project ⇒ Dilbeck construction is the GC for this project ($19,340,000) ⇒ Construction began on July 14, 2008 ⇒ The project will be completed in 2010 ⇒ All structural steel has been erected ⇒ Interior metal studs and drywall is currently going up ⇒ The roofing and exterior siding is currently going up ⇒ Check out the webcam on the Measure H website, http://webcam.hartnell.edu/popup.html ⇒ Interior finishes are continuing to be placed in the building. ⇒ The welding equipment is scheduled to be ordered on May 5th and all will be installed by August 1st and will be ready for classes to start in fall. ⇒ Permeant power was switched over on June 1 ⇒ Work continues on the interior finishes of the building. ⇒ 65% of the landscaping around the building has been completed. ⇒ All of the furniture and AV equipment has been ordered for the new building and are anticipating a early August delivery date. Student Center Renovation/Remodel Project ⇒ BFGC is the Architect of Record for this project ⇒ DMC Construction was the low bidder and will be the GC for the project ⇒ Construction started on November 17th and is scheduled to be completed by September 2010 ⇒ The new bookstore in Steinbeck Hall is the first scope of work ⇒ DMC finish the heavy demo work over the break and they are now finishing up the Steinbeck side of the building. ⇒ During spring break the move of the bookstore and the reopening of Steinbeck Hall took place ⇒ DMC is working on the whole building and the Steinbeck Hall, bookstore, servery and faculty lounge will be completed by 8/15. ⇒ The remainder of the building will be opened some time in September/ October. FDA Site Preparation Project ⇒ Work has been substantially completed with some minor outstanding punchlist items remaining. ⇒ The FDA visited the site on 7/7 and informed Hartnell that they would be arriving with their mobile lab on 8/1. Campus Lighting Phase II ⇒ Aurum Consulting Engineers will be modifying the plans they prepared for the phase I project and resubmitting to DSA for approval Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901 Phone (831)770-7041 ● Fax (831)770-7040 3 ⇒ ⇒ ⇒ ⇒ ⇒ ⇒ ⇒ ⇒ ⇒ The new lights will be in front of the LRC and parking structure on Central and Cypress St. The anticipated schedule is as follows: • Design Period - April 7 - May 7 • DSA Review - May 10 - May 31 • Issue RFB for lights - May 10 - June 3 • Bid Period - June 7 - July 8 • Construction - August - October Aurum is continuing to work on the project documents. Once the District has a count of the lights which will be needed for the project, those lights will be ordered and the contractor will be responsible to install those lights. The District has ordered a total of 20 lights for the lighting project. The project bid on June 10, 2010 and JM Electric was the low bidder for the project. The project started on 6/28 and all the lights have been installed on the VoTech Building. JM will be boring for the light poles the week of 7/12 and performing direction bore work once the holes are drilled. All of the bolts and light poles have been received by Hartnell and will be installed once the concrete is poured during the week of 7/26. CAB Refresh #3 ⇒ During the summer break the District will refresh a number of rooms in CAB north and south ⇒ The project will include new finishes, furniture and infrastructure to make the classes smart classrooms ⇒ The instruction to bidders is being put together and the project will be out to bid in the next few weeks. ⇒ The project bid on June 8, 2010 and DMC COnstruction was the low bidder. ⇒ The project will start on June 22, 2010 and be completed by August 15, 2010. ⇒ All heavy demo work has been completed and some of the finishes are starting to go down. ⇒ DMC is still on schedule to complete the work by 8/15. Pool Renovation ⇒ The Hartnell pool, which is a PE classroom, will be remodeled and is anticipated to start on June 5, 2010 and be completed around August 1, 2010. ⇒ An RFP was issued for design services and BFGC was the selected firm for the project ⇒ The anticipated schedule is as follows: • Design Period - April 7 - May 1 • Bid Period - May 3 - May 25 • Construction - June 7 - August 15 ⇒ The design is scheduled to be completed and the project will be out to bid on May 4th which should allow for the above schedule to be met. ⇒ The project bid on June 2, 2010 and Western Water Features was the low bidder on the project. ⇒ The project will start on June 21, 2010 and be completed by August 1, 2010 ⇒ The plaster has been completely demo’d from the pool and the new drainage and other misc. items are being performed. ⇒ During the tile work it was uncovered that over the 37 year life of the pool many of the rebar in the gutter system were rusted away and because of this unforeseen condition all of the gutter in the pool will need to be replaced. ⇒ This unforeseen is tentatively going to push the completion date. Te contractor is modifying the schedule so at this time we do not know the extent of the delay Hartnell College ● Facilities Development Office ● 411 Central Ave., Salinas, CA 93901 Phone (831)770-7041 ● Fax (831)770-7040 4 AGENDA ITEM FOR BOARD MEETING OF: Title July 20, 2010 Number VII. B. Receive and Accept Financial Statements for Period Ending May 31, 2010 Area Status Office of Support Operations Supplement OSO-1 Prepared by: Kent Stephens Information Recommendation That the Board of Trustees receives the Financial Statements for the period ending May 31, 2010. Summary Financial Statements of District funds for the period ending May 31, 2010 are attached for information. Budget Implications None AGENDA ITEM FOR BOARD MEETING OF: July 20, 2010 Title Accrediting Commission Accepted the Midterm Report Number Area Office of Superintendent/President Prepared by: Phoebe K. Helm Status Information VII. C. Recommendation That the Board of Trustees receives the letter from the Accrediting Commission, dated June 30, 2010. Background The accreditation process is based on a six-year review cycle. The Midterm Report, approved by the Board, and submitted to the Accrediting Commission in March was reviewed and approved at the Commission’s meeting in June. The Midterm Report is available to the Board, the students, staff, and faculty of Hartnell College as well as the public at http://www.hartnell.edu/accreditation/ as is a copy of this letter. In addition, a copy of both the letter and the report will be placed in the Hartnell College library as required by the Commission. The next visit is spring 2013 and the comprehensive self study will have to have been submitted earlier. For that deadline to be readily met, the self study process needs to begin this Fall. This study must build on the Midterm Report and provide evidence that the college has continued to meet all of the Standards and resolved all of the recommendations made during the last visit. In Hartnell’s case, the visit in spring 2007 resulted in being placed on Probation. Since that time Hartnell engaged in intensive redesign and development and after submission of two reports had the Probation lifted in one year (June 2008). That was followed by a third report (spring 2009) that led to the Commission’s acknowledgement that all of the recommendations and concerns expressed in spring 2007 had been met. Summary The letter, page 2, points out the Commission’s Concern that each college must identify and assess student learning outcomes and use those data to plan and implement improvements to educational quality by fall 2012. This means that each course and program must explicitly meet these criteria and in addition, the “institutional” learning outcomes must have been identified and measured. Those data must then be analyzed and utilized to plan and implement improvements, which generally includes allocation of resources. This process is illustrative of the continuous improvement process that was adopted by the college in fall, 2007. And, while the faculty, staff and Board have great reasons to be very proud of what has been accomplished in such a short time, we must all recognize the size of task a self study represents. Once the planning and improvement processes are clearly understood and have the infrastructural support needed, this work would become institutionalized (routine). Once this happens, self studies will be primarily a matter of “rolling up” the documentation of the improvements each and every year. When we reach that point we will be engaging in the assessment of learning outcomes and determining our improvement plans primarily because we “want to know” and will be less and less focused on the reporting processes for accreditation, for accreditation’s “sake”. I see evidence that we have begun to develop a “culture of inquiry, experimentation and documentation”, but we are not there yet. I would encourage the Board, faculty and staff to review the accreditation documents and standards by going to the links listed below: Midterm Report, Spring 2010 http://www.hartnell.edu/accreditation/documents/Accreditation_Final_Document.pdf Commission’s letter, June 2010 http://www.hartnell.edu/accreditation/documents/ Accrediting Standards http://accjc.org/pdf/ACCJC_WASC_Accreditation_Standards.pdf Rubrics for Standards http://accjc.org/pdf/Rubric%20for%20Evaluating%20Institutional%20Effectiveness.pdf Guidelines for Self Study Report http://accjc.org/pdf/Self%20Study%20Manual%20August%202009.pdf Progress Reports: October 2007, March 2008 and March 2009 and related responses from the visiting team and the Commission http://www.hartnell.edu/accreditation/documents/ Comprehensive Self Study, March 2007 and related responses from the visiting team and the Commission. http://www.hartnell.edu/accreditation/documents/ ADJOURNMENT