HARTNELL COMMUNITY COLLEGE DISTRICT
BOARD OF TRUSTEES – Special Meeting
DATE/TIME/PLACE
April 16, 2013, 5:00 p.m.
411 Central Avenue, Salinas
CALL Building, 2nd Floor, Room 208
Members of the Board
Candi DePauw, President / Patricia Donohue, Vice President
Bill Freeman, Elia Gonzalez-Castro, Ray Montemayor
Erica Padilla-Chavez, Demetrio Pruneda
Elaine Duran Luchini, Student Trustee
Willard Lewallen, Ph.D.
Board Secretary / Superintendent/President
AGENDA
I.
CALL TO ORDER
II.
PLEDGE OF ALLEGIANCE
III.
ROLL CALL
IV.
PUBLIC COMMENTS
Fifteen minutes (three minute maximum per person) set aside to receive public comments on
items on the published agenda.
V.
ADOPT RESOLUTION 13:01
Adopt Resolution 13:01, In Support of Recommendations from the Hartnell College Child
Development Center Feasibility Study dated February 22, 2013.
VI.
ADJOURNMENT
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a
quality education and the opportunity to pursue and achieve their goals. We are responsive to the learning needs of our community and
dedicated to a diverse educational and cultural campus environment that prepares our students for productive participation in a changing
world.
ACCOMMODATIONS: All meeting locations are wheelchair accessible. The following services are available when requests are made by
4:00 p.m. of the Wednesday before the Board meeting: American Sign Language interpreters or use of a reader during a meeting; large print
agenda or minutes; assistive listening devices. Please contact, the Office of the President at (831) 755-6900, if you need assistance in order
to participate in a public meeting or if you need the agenda and public documents modified as required by Section 202 of the Americans
with Disabilities Act. Act.
HCCD – BOARD OF TRUSTEES SPECIAL MEETING– APRIL 16, 2013
AGENDA ITEM FOR BOARD MEETING OF:
April 16, 2013
Title
Resolution13:1 in Support of
Recommendations from the CDC
Feasibility Study Report
Number
V.
Area
Office of the Superintendent/President
Prepared by: Willard Lewallen
Superintendent/President
Status
Action (Roll-call)
Reference
Strategic Priorities – 4, 5, 6
Accreditation Standards – II.B.3., II.B.4.
BACKGROUND / SUMMARY
On March 5, 2013 the Board of Trustees received a presentation of the feasibility study report
that was conducted for the District's child development centers (CDCs). This report contained
recommendations for the ongoing, sustainable operation of the child development centers in
light of significant reduction in state funding specifically for the CDC operations. Following
the March 5, 2013 meeting the Board of Trustees was provided with a supplemental report that
addressed a number of questions that arose during the discussion of the report.
The CDCs are operating for the 2012-13 year with a deficit of approximately $200,000. The
deficit for 2012-13 has been backfilled with CDC fund reserves. At the end of 2012-13 the
CDC fund reserves will be depleted. The governor's proposed budget for 2013-14 does not
contain any proposed increase in funding for CDCs so the District will be facing a $200,000
deficit for 2013-14 unless changes are implemented that will allow for the continued operation
of CDCs for the main campus and the Alisal campus.
RECOMMENDATION
The administration recommends that the Board of Trustees adopt the resolution in support of
the recommendations from the CDC Feasibility Study Report.
Hartnell Community College District
Resolution No. 13:1
In Support of Recommendations from the Hartnell College Child
Development Center Feasibility Study dated February 22, 2013
WHEREAS, all California community colleges have taken extensive cuts to
funding over recent years, while trying to maintain child care services to
families;
WHEREAS, preschool and child care funding in California has been cut by 30%
over a four year period, equating to a loss of 54 funded child care slots at
Hartnell College;
WHEREAS, community colleges do not receive special apportionment funding to
operate on-campus child development centers (CDCs);
WHEREAS, Hartnell College student survey data demonstrates the need for
continued free or low cost child care services at both CDC Main and Alisal
campuses;
WHEREAS, all accumulated CDC reserves within the current fiscal year has been
exhausted to sustain operations of the CDC programs while a feasibility study
could be conducted to develop alternatives for a sustainable future;
WHEREAS, the feasibility study findings indicate that specific on-campus
programs have a demonstrated need for child care for their students to
successfully complete their studies, but do not have adequate funding to fully
support on-campus child care services;
WHEREAS, the feasibility study findings indicate that community child care
agencies indicate an interest in, and flexibility and capacity, to provide state
funded child care services at the Hartnell College Alisal Campus;
WHEREAS, the feasibility study findings indicate that entering into a legal
agreement with a community child care agency will provide programs that meet
the scheduling and child care needs of Hartnell students;
WHEREAS, the feasibility study determined that the Hartnell CCD provides
general fund support for all the overhead costs of CDC operations (e.g., custodial,
facilities maintenance, business services, security, and utilities costs);
WHEREAS, the feasibility study determined that a portion of a CDC staff position
is funded through the Hartnell CCD general fund for academic teaching
responsibilities and that this annual cost is approximately $25,000;
WHEREAS, the administration does not recommend utilization of additional
general fund dollars to support CDC operations because shifting general fund
dollars to CDC operations would translate to a reduction in education services to
all students (classes, services, programs, etc.);
WHEREAS, grant funding is ideal for funding new and innovative practices, grant
funding is not recommended as a method for the sustainable operation of the
CDC because of the transient nature of grant funding;
THEREFORE BE IT RESOLVED, the Board of Trustees of the Hartnell Community
College District supports the recommendations (attached) of the Hartnell College
Child Development Center Feasibility Study Report dated February 22, 2013
(supplemental data provided March 19, 2013) and authorizes the administration
to implement the recommendations for the operation of the CDCs for the 201314 academic year.
PASSED AND ADOPTED this ______ day of ________ by the following vote:
AYES:
NOES:
ABSTENTIONS:
ATTEST:
Willard Lewallen Ph.D.
Secretary, Board of Trustees
________________________________________________
Candi DePauw
President, Board of Trustees
Hartnell College Feasibility Report - Board |
9
Recommendations
After reviewing all options presented, it appears that the most viable solution for the Alisal Campus program is
to combine Options 1 and 2 by entering into a legal agreement with an outside agency to provide a program
that meets the childcare needs of students enrolled in internal programs. An agency that operates a variety of
programs has an increased capacity to use a variety of funding sources such as state preschool, childcare
subsidies, private pay, or other sources. In addition, a large program operator may have more flexibility to offer
programs when needed, based on student need and enrollment. For example, childcare could be offered on site
for evening classes for any Alisal Campus student that includes the HEP program. Children of students who
meet eligibility for subsidized programs through state or federal funds can be enrolled in state preschool or use
child care vouchers to pay for care. Preschool aged children who are in foster care meet income eligibility for
state preschool. A partnership agreement developed through an MOU would allow the college to work with
the agency to develop an agreement that addresses priorities for enrollment and mutually beneficial terms and
conditions.
Alisal Campus Program
•
•
•
•
Develop a Letter of Interest to current state-contracted childcare providers in Monterey County to
enter into an MOU to operate for a minimum of 12 months, beginning July 2013. Include a
continuation option for a minimum of two years.
Develop an MOU that includes the following:
o Establish enrollment priorities that include children of HEP students,
o Outline agency and college responsibilities for operation and building maintenance,
o Include an evaluation of the new program following the first semester of operation, and
o Establish a process for notice of non-continuation by either party to be provided no later than
March 1 for the following year.
Consider including a quality program measurement for the program, such as NAEYC accreditation in
the MOU agreement.
Establish a regularly scheduled system for communication between the CDC Program Administration
and Agency Partner to support collaboration and to resolve any issues that may arise.
Hartnell College Feasibility Report - Board |10
•
Eliminate Site Supervisor and Teacher Positions
CDC Main Campus Program
•
•
•
•
•
•
•
•
The current staffing pattern meets adult-child ratios according to California Title XXII childcare
licensing regulations and Title V regulations for state funded programs. However, even with intern
and director assistance, the responsibilities for the education and state reporting requirements for 120
children as well as the planning for 8 classrooms each day is very challenging and difficult to
successfully maintain. It is recommended that the Alisal Campus teacher fill the currently unfilled
teaching position. Meet the salary and benefits costs for this position by decreasing paid internships
and increasing private pay enrollments.
Decrease paid intern positions from four positions to two positions.
Increase enrollment by two students per class session through private pay slots.
Move four work-study positions currently at Alisal to the Main Campus program. Federal work-study
revenues make these positions cost-neutral.
Explore ways to recapture parent fees to earn full enrollment for state preschool slots.
Explore inter-department fees and student fees for lab school observations.
Consider renting the CDC space during evening hours for the FKCE program. Ensure that foster
families have the information regarding state preschool program to enroll their children.
Develop marketing and outreach materials for all departments on campus regarding the CDC to
increase student awareness of services and eligibility for state subsidies.
Additional Recommendations




Program expansion: Explore opportunities to partner with four-year ECE programs. San Jose State
University (SJSU) is starting up a BA level ECE program that will be housed at the Monterey County
Office of Education. Outreach to SJSU to provide preliminary course work program and the lab school
site for their students.
Explore student enrollment trends in the Hartnell ECE department to determine if growth is occurring
at the same rate as other local programs. Mary Johnson at MPC reported that since 2011, declared Child
Development majors have increased from 160 to 300 students. In addition the program is experiencing
an increase in course enrollment by elementary education teachers, transitional kindergarten teachers
and California State University Monterey Bay liberal studies majors. Areas of student enrollment trend
data include comparisons of course delivery, format, marketing and outreach, faculty effectiveness,
and student supports.
Outreach to the Department of Social Services CalWorks program regarding new funding for childcare
slots to market the CDC programs.
Pursue additional funding for Main CDC, including foundation funding, federal grants and application
for rate increase for SPP contract. Key priorities include funding intern positions at 2012-13 levels and
reimbursing lost income due to parent fees.
HARTNELL COMMUNITY COLLEGE DISTRICT
CHILD DEVELOPMENT CENTER
BUDGET VS. ACTUAL-YEAR-TO-DATE
FISCAL YEAR 2012-13
Expenditures
Classified Management
Classified CSEA
Classified Supervisor
Classified Student/Professional Expert PT
Employee Benefits
Purchases - Food
Supplies & Materials
Contract Services
Travel & Conference
Field Trips
Memberships
Subscriptions
Printing Services
Maintenance Agreement
Equipment Repair
Other Costs
Advertising Expense
Building Improvements
Capital Equipment
ALISAL CDC
ACTUAL 3/31
BUDGET
TO-DATE
0
0
$ 62,695.00
$ 45,892.53
75,575.00
56,719.53
35,910.00
11,932.20
63,298.00
45,116.40
3,000.00
754.51
5,000.00
883.35
2,500.00
650.00
112.50
300.00
16.73
500.00
300.00
220.00
100.00
-
Total Expenditures
$ 249,828.00
$ 161,647.75
$ 485,358.00
$ 264,430.19
$ 735,186.00
$ 732,507.00
$ 681,968.00
8,077.00
15,682.65
36,422.00
32,258.34
44,499.00
412,199.00
50,000.00
35,537.00
200.00
1,000.00
543,435.00
47,356.00
647,224.00
35,537.00
617.00
1,262.00
731,996.00
12,160.00
654,362.00
35,537.00
219.00
1,036.00
703,314.00
(191,751.00)
201,256.00
(511.00)
201,767.00
21,346.00
180,421.00
Revenue Generated at Center
Center Fees
State Grant
Claire Giannini Fund
Childcare Tax Bailout
Interest Income
Other Income
Total Revenue
MAIN CAMPUS CDC
ACTUAL 3/31
BUDGET
TO-DATE
92,143.00
69,107.22
83,743.00
33,711.74
70,800.00
41,207.68
76,440.00
44,111.00
94,332.00
46,484.48
2,000.00
841.02
18,000.00
2,933.60
3,000.00
5,280.00
3,137.12
3,720.00
2,982.12
600.00
275.00
300.00
186.00
600.00
600.00
713.21
500.00
1,000.00
440.00
300.00
30,000.00
18,300.00
2,000.00
-
2012-13
Total Budget
-
Surplus/(Deficit)
Beginning Reserve Balance
Ending Projected Reserve Balance
$
2011-12
Actual
2010-11
Actual
92,143.00
146,438.00
146,375.00
112,350.00
157,630.00
5,000.00
23,000.00
3,000.00
7,780.00
4,370.00
600.00
300.00
900.00
600.00
1,000.00
1,300.00
400.00
30,000.00
2,000.00
92,143.00
146,668.00
75,626.00
180,125.00
137,954.00
26,626.00
204.00
5,163.00
3,725.00
300.00
26.00
594.00
4,234.00
969.00
33,171.00
24,979.00
92,171.00
146,510.00
75,626.00
196,242.00
133,591.00
20,217.00
7,897.00
3,008.00
484.00
204.00
500.00
759.00
4,759.00
9,505.00
$ 201,256.00
$ 201,767.00