HARTNELL COMMUNITY COLLEGE DISTRICT
Board of Trustees
Public Hearing on the Annual Budget and Regular Meeting
September 3, 2013
Main Campus, Building B, Room 208
5:00 p.m. – Open Session, Move to Closed Session
6:00 p.m. – Reconvene Public Session (time approximate)
411 Central Avenue
Salinas, CA 93901
Board of Trustees
Candi DePauw, President, Patricia Donohue, Vice President
Bill Freeman, Elia Gonzalez-Castro, Ray Montemayor
Erica Padilla-Chavez, Demetrio Pruneda
Elaine Duran Luchini, Student Trustee
Dr. Willard C. Lewallen, Board Secretary
Superintendent/President
The Board of Trustees welcomes you to its meetings. The agenda and supporting documents are on the college’s
website at www.hartnell.edu/board. Contracts requiring approval of the Board on this agenda are available to view
in the President’s Office. Typically, the agenda consists of the following:
A. CONSENT AGENDA: These matters include routine administrative and financial actions and normally
approved by a single majority vote.
B. REGULAR AGENDA: Action Items: These items include significant administrative and financial actions
classified by departmental areas and approved by majority vote for each item.
Information Items: These items include presentations to the Board and items for discussion prior to Board
action, normally taken at the next meeting.
C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6,
the Board of Trustees may meet in Closed Session to consider legal, personnel, labor, and/or contract matters.
INDIVIDUALS DESIRING TO ADDRESS THE BOARD: The Board of Trustees is committed to maintaining a
respectful and productive environment that fosters a culture of civility where members of the campus, the
community, and the Board feel safe to express themselves and are free from discrimination, bullying, harassment
and threats. We welcome your comments and expect them to be presented in a civil manner and for decorum to be
maintained.
Any member of the audience desiring to address the Board should complete and submit to the Clerk prior to the
meeting, if possible, a Speaker Request Form, available at the door. When the item PUBLIC COMMENTS is taken,
the Board President will recognize those who have filled out a Speaker Request Form in the order in which they are
received. The Board President may limit the time of presentation to three minutes per speaker, and a maximum of
fifteen minutes. Pursuant to Board Policy 1025, members of the public shall also be able to address the Governing
Board regarding items on the agenda as those items are taken up. Following public comment, the Board President
will limit discussion to the Board only.
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all students shall
have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to
the learning needs of our community and dedicated to a diverse educational and cultural campus environment that
prepares our students for productive participation in a changing world.
ACCOMMODATIONS: All meeting locations are wheelchair accessible. The following services are available
when requests are made by 4:00 p.m. of the Wednesday before the Board meeting: American Sign Language
interpreters or use of a reader during a meeting; large print agenda or minutes; assistive listening devices. Please
contact, the Office of the President at (831) 755-6900, if you need assistance in order to participate in a public
meeting or if you need the agenda and public documents modified as required by Section 202 of the Americans with
Disabilities Act.
HCCD –REGULAR MEETING – SEPTEMBER 3, 2013
Page 1 of 4
I. OPEN SESSION, CALL TO ORDER, 5 P.M.
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
II. PUBLIC COMMENTS ON CLOSED SESSION AGENDA
Ten minutes (three-minute maximum per person) set aside to receive public comments on closed
session agenda.
III. BOARD OF TRUSTEES MOVE TO CLOSED SESSION
• Conference with Labor Negotiator
(Government Code Section 54957.6)
Employee Unit: Hartnell College Faculty Association
Agency Representative: Terri Pyer
• .Conference with Labor Negotiator
(Government Code Section 54957.6)
Employee Unit: Classified Schools Employee Association
Agency Representative: Terri Pyer
IV. RECONVENE PUBLIC SESSION
V. REPORT OUT FROM CLOSED SESSION, IF ANY (6:00 p.m. – time approximate)
VI. PUBLIC COMMENTS
Fifteen minutes (three-minute maximum per person) set aside to receive public comments on the
public session agenda or items not on the public session agenda, but within the jurisdiction of the
board.
VII. REPORTS FROM ORGANIZATIONS AND LOCATIONS
• Academic Senate – Tony Anderson, President
• Associated Students – James Stephens, President
• Hartnell College Faculty Association – Chris Svendsen, President
• California Schools Employee Association – Stephen Otero, President
• L-39 – Dale Fuge, Steward
• Center for Advanced Technology – Dr. Zahi Atallah, Dean
• South County and King City Education Center – Renata Funke, Dean
• Superintendent/President – Dr. Willard Lewallen
VIII. PRESENTATIONS
A. LEGISLATION UPDATE
The board will receive a presentation on new legislation affecting California Community
Colleges.
B. IMPROVEMENTS TO CAMPUS MAPS, BUILDING SIGNAGE, AND WAY-FINDING
The board will receive a presentation on campus maps, building signature, and Way-finding.
HCCD –REGULAR MEETING – SEPTEMBER 3, 2013
Page 2 of 4
IX. PUBLIC HEARING ON ANNUAL BUDGET
A. OPEN PUBLIC HEARING
B. PRESENTATION ON THE ANNUAL BUDGET
Alfred Munoz, Vice President, Administrative Services
C. PUBLIC COMMENTS ON ANNUAL BUDGET
Receive public comments on the Annual Budget (three minutes per speaker)
D. CLOSE PUBLIC HEARING
X. CONSENT AGENDA
A. MINUTES
Adopt the minutes of July 2, 2013 (Regular Meeting), July 18, 2013 (Board Development), and
August 6, 2013 (Regular Meeting).
B. DISBURSEMENTS
Ratify the disbursements from any or all of the following funds: general; debt service; bookstore;
child development; capital outlay projects; scheduled maintenance; property acquisition; bond
projects; cafeteria; self-insurance; retirees health benefits; associated student body; scholarship,
loan, and trust; and intercollegiate athletics.
C. MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN HARTNELL CCD AND
ROCKEFELLER PHILANTHROPY ADVISORS, INC. – ACADEMY FOR COLLEGE
EXCELLENCE
Approve to extend the MOU between Hartnell CCD and Rockefeller Philanthropy Advisors, Inc.
through 2018 for analysis of data shared between Hartnell College and the Academy for College
Excellence, a sponsored project of Rockefeller Philanthropy Advisors, Inc.
D.
PERSONNEL ACTIONS
Approve and/or ratify personnel actions.
XI. ACTION ITEMS
A. ANNUAL BUDGET FOR FISCAL YEAR 2013-14
The board will consider adopting the Annual Budget for fiscal year 2013-2014. (See Item IX. B.)
B. BUDGET REVISIONS
The board will consider ratifying the budget revisions numbered 10406 to 10432.
C. RESOLUTION NO. 13:11 DESIGNATING AUTHORIZED AGENTS TO SIGN SCHOOL
ORDERS
The board will consider adopting Resolution No. 13:11, Designating Authorized Agents to Sign
School Orders.
D. CONTRACT FOR WORKGROUP PRINTING
The board will consider approving a contract with Dataflow Business Systems, an office
equipment provider, for the purpose of leasing, installing, and maintaining Kyocera or Ricoh
multi-function devices. The term of the lease is for five years, $120,000 per year ($600,000 total)
paid from the Capital Outlay fund.
HCCD –REGULAR MEETING – SEPTEMBER 3, 2013
Page 3 of 4
E. CONTRACT TO FOR CHECKPOINT SECURITY APPLIANCE
The board will consider approving a contract with KIS, single bidder, for the purpose of
upgrading and configuring the Checkpoint Security Appliance for firewall security. The cost,
$132,549, paid from Capital Outlay funds, includes a five-year hardware warranty.
F. REPLACEMENT OF COMPUTERS
The board will consider approving the purchase of computers from KIS/Dell Wyse to replace
aging computers in computer labs and faculty and staff offices. The cost is $105,000 paid from
Capital Outlay funds.
XII.
INFORMATION ITEMS
A. CONSTRUCTION PROJECTS
Receive a written report on the current construction projects.
B. BUDGET UPDATE
Receive a budget update from Alfred Muñoz, Vice President of Administrative Services.
C. FINANCIAL STATEMENTS
The board will receive the financial statements ending June 30, 2013.
D. CHILD DEVELOPMENT CENTER UPDATE
The board will receive a written report on the Child Development Center, Alisal Campus.
E. COUNTY TREASURER'S REPORT OF INVESTMENTS
Receive the County Treasurer's Report of Investments for the Quarter Ending June 30, 2013.
F. BOARD OF TRUSTEES REPORTS
Receive Trustee reports on matters of interest to the college.
XIII.
NEXT MEETINGS
1. September 17, 2013, 5:30 p.m. Development Session
2. October 1, 2013, 5 p.m. Regular Meeting
3. October 15, 2013, Development Session
XIV.
ADJOURNMENT
HCCD –REGULAR MEETING – SEPTEMBER 3, 2013
Page 4 of 4
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
Update - Legislation Impacting California
Community Colleges
Number
VIII. A.
Area
Office of the Superintendent/President
Prepared by: Willard Lewallen
Superintendent/President
Status
Presentation
Reference
Strategic Priorities – 1, 2, 4, 5, 6
Accreditation Standards - II.A., II.B.,
III.B., IV.B
BACKGROUND / SUMMARY
AB 447 (Williams) Community colleges: organization of governing boards: nonvoting
student members
Allows nonvoting student members of governing boards of the California Community Colleges
(CCC) districts to attend closed sessions, as specified, to make and second motions, and to cast
an advisory vote that is recorded in the minutes of board meetings.
AB 447 was changed to California State University: student trustees and no longer has
anything to do with student trustees at community colleges.
STATUS:
August 19, passed in Assembly
August 26, passed in Senate
August 28, enrolled (awaiting governor’s signature)
AB 806 (Wilk) Community Colleges: Salaries of Classroom Instructors
1) For purposes of determining a community college district’s compliance with the 50% law,
includes the salaries and benefits of academic counselors and librarians, and faculty salaries
associated with instructional support and professional development activities, as counting
toward compliance, commencing with the 2014-15 academic year.
2) Authorizes the California Community Colleges (CCC) Board of Governors (BOG) to
establish a compliance committee to:
a) Review the auditing procedures to develop ways to ensure compliance with the 50% law
as revised by this bill.
Review local district auditing procedures and recommend to the BOG any necessary changes to
procedures published in the CCC Budget and Accounting Manual to achieve the accounting
requirements as revised by this bill.
STATUS:
May 24, hearing cancelled at request of author
Now a 2 year bill
CCLC Position:
Watch
AB 955 (Williams) Community colleges: intersession extension programs
Existing law establishes the California Community Colleges, under the administration of the
Board of Governors of the California Community Colleges, as one of the segments of public
postsecondary education in this state. Under existing law, community college districts are
established throughout the state and authorized to maintain campuses and provide instruction to
students. This bill would , until January 1, 2020, authorize the governing board of a community
college district, meeting specified requirements, to establish and maintain, without the approval
of the Board of Governors of the California Community Colleges, an extension program
meeting specified characteristics during summer and winter intersessions. The bill would
prohibit the governing board of a community college district to expend moneys from the
General Fund to establish and maintain the extension program. The bill would require a
community college district maintaining the extension program to make every effort to
encourage broad participation in the program and support access for students eligible for Board
of Governors fee waivers. The bill would require a community college district that establishes
and maintains the extension program to collect and keep specified records related to the
program and to submit, by October 1 of each year, to the Office of the Chancellor of the
California Community Colleges information contained in those records. The bill would require
the chancellor, by November 1 of each year, to submit to the Legislative Analyst’s Office the
information submitted by the community college districts. The bill would require the
Legislative Analyst, by January 1, 2017, to submit to the Legislature a written report that
includes a summary of the information provided, an assessment of the operation of the
extension programs, and suggestions for improvements.
STATUS:
July 1, in committee
CCLC Position:
Watch
AB 13 (Chavez and Quirk-Silva): Nonresident tuition exemption: veterans.
This bill would eliminate the requirement that a student be stationed in California for more than
one year immediately prior to discharge to be exempt from paying non-resident tuition at public
postsecondary institutions, including community colleges.
STATUS:
August 12, in Senate Appropriations Committee
CCLC Position:
Support
AB 41 (Buchanan): Kindergarten-University Public Education Facilities Bond Act of
2014.
This spot states legislative intent to provide for a 2014 bond measure for K-12 through
universities.
STATUS:
April 1, amended in Assembly
CCLC Position:
Watch
AB 51 (Logue and Morrell): Baccalaureate Degree Pilot Program.
This bill would establish a Baccalaureate Degree Pilot Program that would include campuses of
the California State University, community college districts, and high schools in three areas of
the state, and currently lists Yuba, Butte, Long Beach, and San Joaquin Delta as participating
community college districts only if they explicitly request inclusion in the program. Its intent is
to create a model of articulation and coordination among K-12 schools, community colleges,
and campuses of the California State University that will allow students to earn a baccalaureate
degree for a total cost not exceeding $10,000 (including textbooks), for students majoring in
STEM (science, technology, engineering and mathematics) subjects.
STATUS:
February 26, amended in Assembly
CCLC Position:
Watch
AB 51 (Chavez and Gorell and Olsen): Public postsecondary education: funding.
This bill would prohibit fee increases at California State University and discourage them at UC
until January 2017.
STATUS:
April 1, amended in Assembly
CCLC Position:
Watch
RECOMMENDATION
None, no action required by the Board of Trustees.
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
Improvements to Campus Maps, Building
Signage and Way finding
Number
VIII. B.
Area
Office of the Superintendent/President
Prepared by Willard Lewallen
Superintendent/President
Status
Presentation
Reference
Strategic Priorities – 1, 4
Accreditation Standard – II.B., III.B
BACKGROUND / SUMMARY
College campuses can be intimidating and confusing for new students and campus visitors. In
an effort to assist students and campus visitors with navigating HCCD campuses,
improvements have been implemented for campus maps, exterior building signage, and interior
building signage.
Updated maps, web sites, building signage, and other materials will be presented.
RECOMMENDATION
None, no action required by the Board of Trustees.
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 3, 2013
Number
IX. B.
Annual Budget - Fiscal Year 2013-14
Area
Status
Office of Administrative Services
Presentation
Prepared by: Alfred Muñoz, Vice President
Reference
Strategic Priority – 4
Accreditation Standard – III.D.
BACKGROUND / SUMMARY
The board will receive a presentation from Alfred Muñoz, Vice President of Administrative Services on
the final budget for fiscal year 2013-14.
RECOMMENDATION
No action required by the Board of Trustees.
8/28/2013
CAPITAL OUTLAY FUND
BUDGET DETAIL
2013-14
CAPITAL OUTLAY FUND
Advanced Technology
Requirements
Tech Building Equipment Requirements
Bond Funds
Subtotal
Construction equipment
Cost Covered by Capital Outlay Fund
$1,182,000
(1,019,000)
$ 163,000
107,000
$ 270,000
1
8/28/2013
CAPITAL OUTLAY FUND
Languages and Fine Arts
Requirements
Digital Arts Equipment
Music Equipment
Smart Classrooms
Total Requirements
Media Center Grant
Cost Covered by Capital Outlay Fund
$80,000
9,600
43,620
133,220
(75,000)
$58,220
CAPITAL OUTLAY FUND
Nursing & Allied Health
Requirements
Medical Equipment
$371,000
SVMH/Natividad Support
(110,000)
Cost Covered by Capital Outlay Fund 261,000
2
8/28/2013
CAPITAL OUTLAY FUND
P.E. and Athletics
Requirements
Weight Room Equipment
$40,000
Fitness Center Equipment
32,000
Weight Room Construction
50,000
Smart Classroom
8,000
Cost Covered by Capital Outlay Fund $130,000
CAPITAL OUTLAY FUND
South County Educational Services
Requirement
Microscopes
$30,000
Smart Classroom
25,000
Cost Covered By Capital Outlay Fund $55,000
3
8/28/2013
CAPITAL OUTLAY FUND
Facilities and Maintenance
Requirements
Pickup Truck
$18,000
Electric Carts
16,000
Facilities
200,000
Equipment
50,000
Cost Covered By Capital Outlay Fund $284,000
CAPITAL OUTLAY FUND
Information Technology
Requirements
Campus Copiers
$200,000
Upgrade Data Information System
375,000
Computers & Software Replacement 350,000
Cost Covered by Capital Outlay Fund $925,000
4
8/28/2013
CAPITAL ACQUISITION FUND
Western Stage
Requirements
New Ticket Booth &
Building Upgrade
Foundation Support
Cost Covered by C.A. Fund
$500,000
250,000)
$250,000
5
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
Minutes
Number
X. A.
Area
Office of Superintendent/President
Prepared by Willard Lewallen,
Superintendent/President
Status
Consent
BACKGROUND / SUMMARY
Submitted for review and consideration of adoption are the following minutes:
July 2, 2013 Regular Meeting (Revised)
July 16, 2013 Development Session
August 6, 2013 Regular Meeting
RECOMMENDATION
The administration recommends that the Board of Trustees review, revise as appropriate, and
adopt the minutes presented.
Unadopted
(revised)
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
July 2, 2013
Main Campus / Building B, Room 208
411 Central Avenue
Salinas, CA 93901
OPEN SESSION
Meeting called to order at 5:00 p.m. by Trustee DePauw on the Main Campus,
411 Central Avenue, Building B, Room 208.
Trustee Freeman requested to amend the agenda to remove the item
concerning the lease-leaseback because he believes another member is being
pressured and because the board voted to approve the lease-leaseback, project
labor agreement, and committee to negotiate the project labor agreement. He
stated bringing back the item is wrong and said it should not have been
allowed.
Trustee DePauw responded that the process to include an agenda item was
followed and Trustee Padilla-Chavez stated that she was uncomfortable
having the discussion because accusations are being made without
verification.
PLEDGE OF ALLEGIANCE
Trustee Padilla-Chavez led the Pledge of Allegiance.
ROLL CALL
Candi DePauw, President
Patricia Donohue, Vice President
Bill Freeman
Elia Gonzalez-Castro (arrived at 5:14 p.m.)
Ray Montemayor
Erica Padilla-Chavez
Demetrio Pruneda
Elaine Duran Luchini (Student Trustee)
Dr. Willard Lewallen, Board Secretary/Superintendent/President
PUBLIC COMMENTS
Community member, Ken Dursa, spoke about the difficulty he experienced
with the process of auditing a class and stated that the college website is not
user friendly.
Patricia Coyt and Esmeralda Moreno urged the board to allow them the
opportunity to work on the construction of the new science building.
SWEARING IN OF
STUDENT TRUSTEE
Trustee DePauw administered the oath of affirmation to student trustee Elaine
Duran for academic year 2013-14.
REPORTS FROM
ORGANIZATIONS AND
There were no reports from the Associated Students, Faculty Association, and
Academic Senate due to summer recess.
HCCD REGULAR MEETING – JULY 2, 2013
Page 1 of 10
LOCATIONS
CSEA – Stephen Otero reported that the classification study is complete and
he thanked the board for approving the process and the administration for
working with CSEA.
L-39 – Dale Fuge reported that L-39 looks forward to the results of the golden
handshake and classification study.
Alisal Campus – Dr. Zahi Atallah reported on the following:
1. Finalized Welding faculty search.
2. Met with Monterey County Economic Development Department and
WIB to figure out ways to provide training for returning veterans and
others.
3. Al Graham, faculty, will be training in Wisconsin to work on revising
the curriculum for the Ag Fabrication program.
4. Diesel Program overwhelmed with requests for students to join as
technicians in various companies as well as internships. Caterpillar, Inc.
wants to come in and provide assistance, donations and technical
knowhow.
South County/King City Education Center Renta Funke reported on:
1. Updated MOUs for facilities use for south county course offerings.
2. Met with the city manager to determine needs for city employees.
3. Met with the county librarian in Greenfield and training director at Fort
Hunter Liggett to determine course needs for about 400 individuals.
4. Met with Student Trustee Duran on increasing student connections
between South County and main campus.
5. Participated in a regional planning meeting for a parent university in the
fall.
6. Attended an online teaching conference in Long Beach, CA.
Information learned will help with the college’s distance education plan.
7. She and Spanish speaking students are working with King City Chamber
on an El Grito event.
After Ms. Funke’s report, the board asked questions related to low enrollment
and distance education. There was some discussion on the availability of
printed schedules to south county residents and the delivery of adult education
by community colleges.
President's Report
Dr. Lewallen reported on the ribbon cutting for the Alisal Campus solar
project and passed around plaques/certificates from Chevron and
Assemblymember Luis Alejo. In addition, he reported the WELI program
received recognition for the program at a recent meeting of the Housing
Authority. Also, he announced that this day is his one-year anniversary and
he thanked the staff, the board, and the community for welcoming him and
supporting him during his first year. He looks forward to next year.
BOARD RECESS/
RECONVENE
HCCD REGULAR MEETING – JULY 2, 2013
The board recessed at 5:40 p.m. and reconvened at 5:55 p.m.
Page 2 of 10
PRESENTATION
Refinancing Opportunity for
Measure H
Alfred Muñoz, Vice President of Administrative Services, introduced Ivory
Li, Senior Vice President, Piper Jaffray. Ms. Li presented the board with an
opportunity to refinance a portion of the issued bonds which would reduce the
total debt for local taxpayers. (Appendix A) Ms. Li provided an overview of
Measure H that included the tax rate performance. She then provided an
overview of the refinancing opportunity stating an estimate of total savings to
local taxpayers could range from $500,000 to $2.5 million. Ms. Li stated that
her advice is to prepare the district to move forward only when and if the
market conditions are right and urged the board to consider directing the
administration on how to move forward.
After the presentation, the board asked about the projected savings for local
taxpayers, interest rates, and administrative fees.
New Governance and
Planning Model
Dr. Lewallen presented the college’s new governance and planning model to
be implemented academic year 2013-14. (Appendix B) He reported that
representatives from employee groups met and conducted an assessment of
the current structure and made recommendations. Dr. Lewallen reviewed a
chronology of events and activities that led to the final version of the district’s
new governance and planning model. The model includes seven councils,
each to include representatives from faculty, classified staff, students, and
administrators. This model is common among other colleges and will
increase communication across the campus. Dr. Lewallen pointed out that the
model includes an accreditation council which is not common among other
colleges. The board stated that they are pleased with the model and thanked
Dr. Lewallen and staff for all of their work.
CONSENT AGENDA
Motioned (Padilla-Chavez) seconded (Donohue) and by vote of 7-0 and by
advisory vote of Aye (Student), the board moved to approve and/or ratify
consent items A through F, H, and I.
Consent item G was pulled for separate vote. (Montemayor)
A. MINUTES
The board adopted the minutes of the May 28, 2013 (Development) and
June 4, 2013 (Regular) meetings as submitted.
B. DISBURSEMENTS
The board ratified the disbursements from any or all of the following funds:
general; debt service; bookstore; child development; capital outlay projects;
scheduled maintenance; property acquisition; bond projects; cafeteria; selfinsurance; retirees health benefits; associated student body; scholarship, loan,
and trust; and intercollegiate athletics.
C. STUDENT INSURANCE
The board approved to extend the agreement with Student Insurance USA for
the administration and payment of student liability insurance claims, effective
August 1, 2013 through July 31, 2014. The cost of this service is $124,456
and paid from unrestricted general funds.
HCCD REGULAR MEETING – JULY 2, 2013
Page 3 of 10
D. AGREEMENTS FOR HIGH
SCHOOL EQUIVALENCY
PROGRAM (HEP)
E. GRANITEROCK
COMPANY AGREEMENT
F. MONTEREY/SALINAS
TRANSIT
The board approved to enter into agreements with the Salinas Education
Center, the Soledad Community Education Center and the Clinica de Salud
del Valle de Salinas for HEP at a cost of approximately $400 per student,
effective July 3, 2013 through June 30, 2014.
The board ratified the agreement between HCCD and Graniterock Company
for the Earthwork Project. The cost of the project is $103,180 paid from
Measure H funds.
The board approved the agreement between HCCD and the Monterey/Salinas
Transit to offer a one-way Free Fare Zone for students from the Main and
Alisal Campuses and/or the King City Education Center effective August 1,
2013 through July 31, 2016.
Trustee Padilla-Chavez stated that she is delighted this service continues to be
available to students. Dr. Lewallen thanked Dr. Romero Jalomo, Vice
President of Student Affairs for his work on this agreement.
G. APPOINTMENTS TO THE
BOND OVERSIGHT
Motioned (Gonzalez-Castro), seconded (Padilla-Chavez), and by vote of 4-3
and by advisory vote of Aye (Student Trustee), the board moved to appoint
John Buttgereit as the college support organization representative, and Dennis
Donohue as the business representative to the Bond Oversight Committee for
a two-year term, effective July 3, 2013.
Yes: DePauw, Donohue, Gonzalez-Castro, Padilla-Chavez
No: Freeman, Montemayor, Pruneda
Trustee Pruneda stated that he does not know John Buttgereit, questioned a
conflict of interest for Dennis Donohue, questioned if the two could relate to
the community-at-large, and asked who selected the two individuals. Dr.
Lewallen responded that there is no formal nomination process. As such, he
approached the two individuals and is making the recommendation.
H. BOARD TRAVEL
The board moved to approve the travel for Student Trustee Duran-Luchini to
attend the Community College League of California Annual Student Trustee
Conference, August 16-17, 2013, Embassy Suites, Garden Grove, California.
The cost (travel, lodging, registration, meals) is estimated at $1,500 paid from
unrestricted general funds designated for board education/development.
I. PERSONNEL ACTIONS
The board approved and/or ratified personnel actions. (Appendix C )
ACTION ITEMS
LEASE-LEASEBACK
CONSTRUCTION
DELIVERY METHOD
PUBLIC COMMENTS
HCCD REGULAR MEETING – JULY 2, 2013
John Haupt, Blach Construction, urged the board to keep the lease-leaseback
construction delivery method for the new science building.
Ron Chesshire, Monterey/Santa Cruz Building Construction Trades
Council, stated the lease-leaseback/project labor agreement is the best
approach, questioned why the item was being discussed, and questioned
public comments before board discussion.
Page 4 of 10
Dick Johnson, community member, urged the board to listen to the
community and local workers by not supporting a project labor agreement.
Paul Farmer, CEO Salinas Valley Chamber of Commerce, and on behalf of
the Salinas Tax Payers Association, urged the board to rescind the actions of
March 5th because it allows the board the freedom to make the decision to
select the best contractor for the project and that limiting choices increase
cost at the expense of the community.
Nicole Goehring, ABC, encouraged the board to rescind their actions of
March 5th, to do what is in the best interest of the community, and urged to
follow in the footsteps of the Coast CCD who have recently reversed their
decision.
Chris Burditt, IBEW 234, asked for the opportunity for students to work on
the new science building and stated that students worked on two of four
current college projects. He urged the board to do the right thing by
supporting the PLA and that a PLA is not exclusive.
Jim Conway, CA Construction Industry, spoke in support of moving
forward with the lease-leaseback and project labor agreement to construct
the new science building.
Steve Rios, JATC student, asked for the opportunity for students to work on
the new science building through the use of a project labor agreement.
Don Chapin, Chapin, Inc., stated he pleased the board is re-discussing this
issue and clarified that he made no threats to anyone, believes the board
does a great job and believes it is unfair to only have three minutes to
address the board on such an important issue. He stated that many Hartnell
students are currently working on the Public Recreation Unlimited $7
million project. He urged the board to remove the project labor agreement,
to keep the playing field level and to keep opportunities for competition
equal, whether union or not.
Bill Lipe, Salinas Business Owner, stated he believes the college does not
need a project labor agreement; that it is detrimental to the community; keep
it equal and give everyone a chance.
BOARD DISCUSSION
Prior to the vote, the board discussed the matter at length.
Trustee Gonzalez-Castro thanked everyone for attending the meeting. She
read aloud a statement that she said she wrote with everyone and every
board action in mind. She stated that tonight’s action is necessary because
she realized that her priority as a board member is the students, employees,
and faculty. She supports the college mission to provide access to education
to anyone in the community who wants one. To accomplish this, she
believes, it is the board’s responsibility to be financially prudent, especially
during these times. Further, she stated, she understands that the union feels
that they have not had their fair share in Measure H projects; however,
statistics show that over 74% of these funds have gone to local workers, that
HCCD REGULAR MEETING – JULY 2, 2013
Page 5 of 10
the board has been fair in supporting labor and local interests. She stated
that, with competition, comes efficiency and it is this reason that she was
never fully convinced to use lease-leaseback; that she supports the bid,
design, build method; that projects remain to be completed and that this
method is the best approach for our students and community. The board
must be mindful and stretch the Measure H funds as far as possible. She
stated that this is not a personal issue; that she has nothing against unions or
business owners; that she believes this decision is in the best interest of the
students and community.
Trustee Freeman stated that he is puzzled why the board is discussing this
item when the board voted on the issue. He stated that change orders for the
CAT building were over 27% and believes the lease-leaseback would reduce
change orders. He stated that he has lost motions many times and has never
has asked for a re-vote. He stated that he believes if this motion is successful,
it will close doors for many. He cannot support the motion.
Trustee Freeman stated that he is puzzled that this item is on the agenda
because the board already voted on it. Some members talk about the culture
of accreditation, but don’t follow it because it is not in their best interests or
those who support them; that members were not concerned about the overage
of change orders for East Campus – that change orders cost $5.5 million
(27%) and that this is what the lowest bid did. He believes and supports the
lease-leaseback because it will immensely decrease change orders. In
addition, Trustee Freeman stated that he has lost many times and has never
asked for a re-vote; that he does not like to lose and believes the board needs
to stand behind its decisions. He asked if members felt they needed to win all
of the time because they felt entitled to win; this is the most dysfunctional
thing that has happened in his ten years as a member. He questioned why
Trustee Gonzalez-Castro asked to have the item on the agenda because she
voted in support three times. He believes the motion to rescind will close
doors for those who spoke this evening, veterans, students, and the
community; that the board should want to improve lives and not slam doors
shut; that some members are narcissistic children because they want their way
all of the time. Further, he stated that he cannot support this motion in any
fashion. He believes a PLA will help students get jobs, help complete the
project on time, and not spend $5.5 million to get it done right the first time.
Student Trustee Duran-Luchini stated that she supports the motion and
supports keeping the process equal and opened to all.
Trustee Montemayor asked legal counsel to clarify the motion. Tom
Manniello, legal counsel, stated that the motion is to rescind the board’s
action to authorize the use of the lease-leaseback construction; to rescind
their action to approve the Request for Proposals and Qualifications for the
lease-leaseback construction services, as well as the requirement for the
inclusion of a project labor agreement; and to rescind their action to appoint
Board members and a HCCD employee to the project labor agreement ad
hoc negotiation committee. Trustee Montemayor stated that overages are a
concern for him (referring to the CAT). He reported that the first PLA
meeting went really well. The ad hoc committee spoke about matters that
HCCD REGULAR MEETING – JULY 2, 2013
Page 6 of 10
are dear to him such as helmets to hard hats – veterans and women. He
stated that he is disappointed and questioned the purpose of board
development sessions.
Trustee Pruneda stated that he believes the Chamber Board of Directors has
had input in this decision due to the involvement of members and due to an
article published by the Chamber. He stated that he was excited with the
lease-leaseback and PLA because of the opportunity to increase the
participation of apprentices, women, veterans, minorities, local workers, and
fair wages. He stated that statements made by Don Chapin at the last
meeting were bothersome to him. He stated that Salinas faces a 10.2%
unemployment rate and is uncertain if the non-union contractors pay fair
wages and that he is disappointed with the motion to rescind the board’s
decision.
Trustee Padilla-Chavez stated that she is surprised by statements made this
evening because she has been consistent with her stance. She encouraged a
conversation so that she can be clear. She recalled that the board
implemented a procedure and policy for change orders for the purpose of
accountability; that the implementation of this process signals the board is
going in the right direction and does not believe what happened with the
CAT building will happen again.
Trustee Padilla-Chavez called for the question and the board voted.
MOTION/VOTE
Motioned (Gonzalez-Castro), seconded (Duran-Luchini), by vote of 4-3 and
by advisory vote of Aye (Student Trustee) the board moved to rescind: the
Board’s March 5, 2013 action authorizing the use of the lease-leaseback
construction contracting method for the construction of the Science
Building; the Board’s May 7, 2013 action approving the Request for
Proposals and Qualifications for the lease-leaseback construction services,
as well as the requirement for the inclusion of a project labor agreement; and
the Board’s June 4, 2013 action to appoint Board members and a HCCD
employee to the project labor agreement ad hoc negotiation committee.
Yes: DePauw, Donohue, Gonzalez-Castro, Padilla-Chavez
No: Freeman, Montemayor, Pruneda
AUTHORIZATION TO
Ron Chessire, Monterey/Santa Cruz, BTC, addressed the lease-leaseback
UTILIZE DESIGN-BID-BUILD and questioned why supporters changed their minds.
CONSTRUCTION DELIVERY
METHOD
Trustee Montemayor asked about the advantages/disadvantages to using this
construction method. Trustee Padilla-Chavez responded that she believes
this approach is best because the competition could drive down the cost,
PUBLIC COMMENTS
force applicants to be efficient, the board has mechanisms in place to control
AND
change orders, and that the board has adopted a resolution to encourage
DISCUSSION
local participation in response to bids and encouraged the administration to
look into this possibility.
HCCD REGULAR MEETING – JULY 2, 2013
Page 7 of 10
MOTION/VOTE
Motioned (Padilla-Chavez), seconded (Gonzalez-Castro), by vote of 4-3 and
by advisory vote of Aye (Student Trustee) the board moved to authorize the
administration to utilize the traditional design-bid-build construction
contracting method for the construction of the Science Building.
Yes: DePauw, Donohue, Gonzalez-Castro, Padilla-Chavez
No: Freeman, Montemayor, Pruneda
BUDGET REVISIONS
Motioned (Donohue) seconded (Padilla-Chavez) by vote of 7-0, and by
advisory vote of Aye (Student Trustee), the board moved to ratify the budget
revisions numbered 10336 to 10364.
FIVE YEAR CAPITAL
CONSTRUCTOIN PLAN
Motioned (Gonzalez-Castro) seconded (Donohue) by vote of 7-0, and by
advisory vote of Aye (Student Trustee), the board moved to approve the
submittal of the Five-Year 2015-2019 Capital Construction Plan to the
California Community College Systems Office.
BOARD POLICY 5500
Motioned (Padilla-Chavez) seconded (Donohue) by vote of 7-0, and by
advisory vote of Aye (Student Trustee), the board moved to approve the
final reading of revised board policy 5500, Standards of Student Conduct.
ELLUCIAN AGREEMENT
FOR DATATEL
IMPROVEMENTS
Motioned (Padilla-Chavez) seconded (Donohue) by vote of 7-0, and by
advisory vote of Aye (Student Trustee), the board moved to approve the
agreement with Ellucian for professional services and new products in
support of the action plan to improve the effective utilization of Colleague
(Datatel).
PUBLIC COMMENTS
John Sword and Aurora Mendez, faculty, spoke in support of the early
retirement incentive and urged the board to move forward because they
believed there would be a cost savings to the district if replacements were
hired at the lower end of the pay scale.
AMEND: RESOLUTION 13:5
EARLY RETIREMENT
INCENTIVE
Trustee Pruneda stated that he is puzzled why the district is unable to
determine if there will be a cost savings. Dr. Lewallen responded that it is a
challenge to make these predictions without knowing the salary placement of
new hires; that the estimates are based on an average and that these data do
not, at the current time, reflect a savings or are not cost neutral – a legal
requirement to implement the program. In addition, Dr. Lewallen stated that
the program would require the approval of the County Office of Education
and STRS.
Trustee Montemayor stated that he supports the amendment and hopes that
the district can provide the incentive to the retirees.
Trustee Padilla-Chavez stated that she trusts the hiring process and that
decisions need to be based on hiring the best because our students deserve the
best.
Motioned (Gonzalez-Castro) seconded (Padilla-Chavez) by roll call vote of 70, and by advisory vote of Aye (Student Trustee), the board moved to amend
Resolution 13:5, Early Retirement Incentive for STRS Members. The
amendment would reduce the number retirees to fewer than seven and must
remain cost neutral, at minimum.
HCCD REGULAR MEETING – JULY 2, 2013
Page 8 of 10
INFORMATION ITEMS
CONSTRUCTION PROJECTS
– UPDATE
BUDGET UPDATE
The board received an updated, written report on the current construction
projects. The report is on Page 177 of the July 2, 2013 meeting agenda packet
posted at: http://www.hartnell.edu/board/packets/070213.pdf
Alfred Muñoz, Vice President, Administrative Services, presented a budget
update as of May 31, 2013. The presentation is on page 180 of the July 2,
2013 meeting packet posted:
http://www.hartnell.edu/board/packets/070213.pdf
FINANCIAL STATEMENTS
The board received the financial statements ending May 31, 2013.
REPORTS FROM THE
BOARD
Student Trustee Duran reported that she pleased to serve another year; that
she attended the ribbon cutting for the solar panels. She thanked the board for
approving her to travel to attend an upcoming conference; that she will serve
as one of the at-large senators for the Associated Students and is a delegate
for Region 4, Student Senate for Community Colleges.
Trustee Freeman reported that he attended the ribbon cutting for the solar
panels and suggested that the college purchase Central Park for student
activities and events because the City cannot maintain the park.
Trustee Padilla-Chavez reported that she spoke to a WELI cohort –they are a
great group of women and she encouraged panther pride at any of the multiple
4th of July parades.
Trustee Gonzalez-Castro stated that she was proud to read about the solar
project in the paper and she clarified that she was not threatened or bullied
and that the decisions the board makes are difficult. She hopes the board can
continue to give the best to the students and community.
Trustee Donohue congratulated Debra Kazcmar for her appointment as Dean.
Trustee DePauw thanked Dr. Lewallen and staff for their work on the new
governance model, accreditation, and strategic plan; she appreciates all of
their efforts and work.
MOVE TO CLOSED
SESSION
The board, Dr. Lewallen, Superintendent/President, Terri Pyer, Associate
Vice President, Human Resources, and legal counsel, Tom Manniello, moved
to closed session at 8:20 p.m. to discuss:
1.
Public Employee Performance Evaluation
(Government Code Section 54957)
Title: Superintendent/President
2.
Conference with Labor Negotiator
(Government Code Section 54957.6)
Employee Unit: Hartnell College Faculty Association
Agency Representative: Terri Pyer
3. Conference with Legal counsel - Anticipated Litigation
(Government Code § 54956.9(b))
Significant Exposure to Litigation: 1 Case
HCCD REGULAR MEETING – JULY 2, 2013
Page 9 of 10
RECONVENE PUBLIC
SESSION / REPORT OUT
FROM CLOSED SESSION
Trustee DePauw reconvened the public session at 10:19 p.m. and reported the
board took no action in Closed Session.
ANNOUNCEMENTS
Next meetings:
1. July 16, 2013, 5:00 p.m., Board Development
2. August 6, 2013, 5 p.m., Regular Meeting
3. September 3, 2013, 5 p.m. Regular Meeting
ADJOURNMENT
The meeting adjourned at 10:20 p.m. in memory of the 19 Arizona
Firefighters who recently lost their lives.
Candi DePauw
Board President
HCCD REGULAR MEETING – JULY 2, 2013
Willard Lewallen, Ph. D.
Board Secretary
Page 10 of 10
Appendix A
Presentation to the Board of Trustees
Regarding Refinancing Opportunity
For Measure H General Obligation Bond Program
July 2, 2013
Overview of Measure H General Obligation Bond Program
 Approved by Voters on November 5, 2002
 Passage Rate: 65.7%
 Estimated Tax Rate: $19.83 per $100,000
 Entire $131,000,000 Authorization Has Been Issued in Four Series of Bonds:
– Series 2003A:
$35,000,000
Issued in April 2003
– Series 2006B:
$34,995,518
Issued in June 2006
– Series 2009C:
$12,597,888
Issued in June 2009
– Series 2009D:
$48,405,079
Issued in September 2009
 $29,062,042 Refunding Bonds Were Issued in April 2005 to Refinance a Portion of Series A
Bonds
1
1
6/26/2013
Tax Rate Performance for Measure H
1
2
3
4
5
6
7
8
9
Tax
Year
Actual
Total
Assessed Value
2005
Actual Series 2003A Refunding Series 2006B Series 2009C Series 2009D Combined
Annual $35,000,000 $29,062,042 $34,995,518 $12,597,888 $48,405,079
Tax Rate
Change Debt Service Debt Service Debt Service Debt Service Debt Service Per $100,000
1995-1996
1996-1997
1997-1998
1998-1999
1999-2000
2000-2001
2001-2002
2002-2003
2003-2004
2004-2005
2005-2006
2006-2007
2007-2008
2008-2009
2009-2010
2010-2011
2011-2012
2012-2013
$9,216,665,478
$9,601,484,239
$10,082,583,339
$10,561,614,729
$11,595,575,483
$12,658,968,881
$13,913,458,344
$15,680,423,551
$16,692,389,281
$17,850,991,122
$19,941,566,701
$22,394,154,634
$24,338,030,786
$24,087,625,393
$22,161,439,963
$21,199,638,857
$21,161,813,298
$21,465,020,487
4.18%
5.01%
4.75%
9.79%
9.17%
9.91%
12.70%
6.45%
6.94%
11.71%
12.30%
8.68%
-1.03%
-8.00%
-4.34%
-0.18%
1.43%
$2,772,864
$763,031
$668,501
$1,528,688
$2,138,688
$2,188,688
$2,243,688
$2,303,688
$2,363,688
$2,423,688
$2,488,688
$1,500,573
$1,787,241
$1,882,241
$1,857,241
$1,882,241
$1,927,241
$1,942,241
No
Repayment
Due Until
Fiscal Year
2022-23
No
Repayment
Due Until
Fiscal Year
2022-23
$17.37
$18.62
$17.14
$20.23
$16.09
$18.52
$21.04
$21.42
$23.15
$22.25
Average tax rate has been $19.58 as compared to Tax Rate Statement projection of $19.83.
2
Overview of Refinancing Opportunity
 Similar to Refinancing a Home Mortgage (High Interest Rates  Low Interest Rates)
 Average Interest Rate: 5.16% on Old Bonds vs. 2.98% (Estimated) on New Bonds(1)
 Does NOT Increase Length of Old Bonds (No Extension of Bond Term)
 Amount of Existing Bonds Eligible to be Refinanced: $40,000,000 - $60,000,000
 Estimate of Total Savings to Local Taxpayers (Net of Costs): $500,000 - $2,500,000
 All Transaction Fees are Contingent and Paid from Proceeds of New Bonds
 Length of Time Required to Complete: 45-90 Days
(1) Assumes interest rates as of June 18, 2013 and credit ratings of “Aa2/AA-/ –” ; Preliminary, subject to change.
3
2
6/26/2013
Historical Interest Rates Since Issuance of 2005 Refunding Bonds
6.00%
5.50%
Series
2006B
2005
Refundin
g
5.00%
4.50%
4.00%
Now
Series
2009D
3.50%
3.00%
2.50%
%
2.00%
4/7/13
12/7/12
8/7/12
4/7/12
12/7/11
8/7/11
4/7/11
12/7/10
8/7/10
4/7/10
12/7/09
8/7/09
4/7/09
12/7/08
8/7/08
4/7/08
12/7/07
8/7/07
4/7/07
12/7/06
8/7/06
4/7/06
12/7/05
8/7/05
4/7/05
30-Year "AAA" Interest Rate
Average 30-Year "AAA" Interest Rate
4
Debt Service Comparison & Estimated Savings(1)
Tax
Year
2013-2014
2014-2015
2015 2016
2015-2016
2016-2017
2017-2018
2018-2019
2019-2020
2020-2021
2021-2022
2022-2023
2023-2024
2024-2025
2025-2026
2026-2027
2027-2028
2028-2029
2029-2030
Estimated
New Bonds
Debt Service
$ 1,012,112
$ 1,014,550
$ 33,245,976
245 976
$ 4,755,905
$ 4,954,391
$ 5,212,038
$ 5,434,749
$ 5,664,826
$ 5,912,326
$ 3,335,150
$ 3,443,750
$ 3,656,500
$ 3,886,750
$ 922,750
$ 1,178,250
$ 1,459,250
$ 1,758,750
Old Bonds
Debt Service
$1,073,013
$1,073,013
$3 303 013
$3,303,013
$4,785,679
$4,987,109
$5,245,715
$5,467,378
$5,699,575
$5,946,375
$3,366,988
$3,474,438
$3,686,888
$3,917,250
$1,110,000
$1,370,000
$1,650,000
$1,950,000
Estimated Total Savings to District Taxpayers
(Net of All Fees):
Estimated
Savings
To Taxpayers
$ 60,901
$ 58,462
$ 57,036
57 036
$ 29,773
$ 32,717
$ 33,677
$ 32,628
$ 34,749
$ 34,049
$ 31,838
$ 30,688
$ 30,388
$ 30,500
$ 187,250
$ 191,750
$ 190,750
$ 191,250
$1,258,406
(1) Assumes interest rates as of June 18, 2013 and credit ratings of “Aa2/AA-/ –” ; Preliminary, subject to change.
5
3
6/26/2013
Sample Press Release to Community
Press Release
Hartnell Community College District
Deliver Savings to Local Taxpayers
The Hartnell Community College District is proud to announce its most recent initiative to benefit its students and
community members. This initiative will deliver bond interest rate savings to local taxpayers from the refinancing of
some of the District’s Election of 2002 (Measure H) Bonds.
Under the leadership of the District Board of Trustees, the District administration chose to take advantage of
historically low interest rates to refinance a portion of the Measure H Bonds without extending the term of those bonds.
The District was able to reduce the interest rates on the prior bonds from [5.16%] to [3.02]%, reducing the community’s
tax bill by
b approximately
i
l [$ To
T Be
B Determined]
D
i d] over the
h next [17] years.
(Insert Quote from Board President or Superintendent Lewallen here, if possible)
While the District will not receive any part of the savings, the District Board and administration pursued this
opportunity strictly on behalf of local taxpayers as part of their continued support for the education of the students of its
community.
6
Sample Refinancing Schedule
July 2, 2013
Presentation to Board Regarding Bond Refinancing Opportunity
August
g
6,, 2013
District Board Meeting
g to Approve
pp
Bond Refinancing
g Resolution
Mid-August 2013
Presentations
Meeting at District to Prepare for Bond Credit Rating Agency
Late August 2013
Meetings with Bond Credit Rating Agencies in San Francisco
Early September 2013
Receipt of Bond Ratings
Mid-September 2013
Sale of New Refinancing Bonds
Late September 2013
Closing of New Refinancing Bonds
Press Release to Community
7
4
Hartnell College
·
·
·
·
Mission
Vision
Goals
Strategic Plan
EXTERNAL
ENVIRONMENT
Governance and Planning Model
COUNCILS &
PLANNING GROUPS
APPENDIX B
Academic Affairs
Council
Academic Senate 1
Accreditation
Council
20%
Policies/
Procedures
Administrative
Services Council
1
0987
0000
Trends/
Forecasts
Actions
RE
VIE
W
Labor
Market Info
D
EN
20%
D
EN
20%
Advancement
Council
College Planning
Council
RE
VIE
W
20%
MM
CO
RE
20%
Recommended
MM
CO
RE
Community and
Partners Input
President’s Executive
Cabinet
APPROVE
APPROVE
Plans/Initiatives
Facilities
Development
Council
Resource
Allocation
Faculty
·
·
·
·
·
·
·
Program
Review
Administrators
SLOs
Accreditation
Performance
Indicators
Site Visits
Institutional
Effectiveness
Existing
Plans/
Initiatives
Student Affairs
Council
Technology
Development
Council
Other Committees
and Workgroups
1 – Per collegial consultation, some Academic
Senate items do not go to CPC
Communication of
decisions and
implementation of
plans, actions, resource
allocation, policies and
procedures to
appropriate councils
and/or groups.
Evaluation of the
effectiveness of plans,
actions, policies, and
procedures.
Note: Some
recommendations
require BOT
approval.
Board of
Trustees
RE
VIE
W
INTERNAL
ENVIRONMENT
APPROVE
Adopted by Governance Planning Task Force
May 29, 2013
APPENDIX C
PERSONNEL ACTION ITEMS APPROVED/RATIFIED AT THE REGULAR MEETING
OF THE HARTNELL COLLEGE BOARD OF TRUSTEES – JULY 2, 2013:
Detail
I.
Approve short-term staffing request:
A. CDC Teacher – Child Development Center - $27.60/hr (40 hrs/week). August 12, 2013
– December 24, 2013.
II.
Appointments
A. Ratify appointments of academic personnel:
1. John Perez, Mathematics Instructor, (#F-7), Academic Affairs, Step 4, Column B,
effective August 16, 2013.
2.
Janet Flores, Spanish Instructor, (#F-52), Academic Affairs, Step 4, Column B,
effective August 16, 2013.
3.
Meagan Plumb, English Instructor, (#F-67), Academic Affairs, Step 3, Column B,
effective August 16, 2013.
4.
Christopher Zepeda, Cross Country & Track and Field Coach/Physical Education
Instructor, (#F-120), Academic Affairs, Step 6, Column B, effective August 16,
2013.
5.
Slava Bekker, Chemistry Instructor, (#F-121), Academic Affairs, Step 3, Column
E, effective August 16, 2013.
B. Ratify appointments of management positions:
1. Tracey Lee Richardson, Controller (#A-12), Administrative Services,
Management Salary Schedule, Range V, Step D, effective August 1, 2013.
2.
Debra Kaczmar, Dean of Nursing and Allied Health (#A-20), Range III, Step C,
effective July 1, 2013. This action represents a change from an interim to a regular
position.
3.
Brian Lofman, three-month extension of appointment to Interim Dean of
Instruction, (#A-61), Range III, Step E, through September 30, 2013.
4.
Lori A. Kildal, Vice President of Academic Affairs (#A-47), Range I(a), Step E,
effective August 12, 2013.
1
C. Ratify appointments of classified employees:
1. Ryan Gregory Frazier, 30 hours per week, 10 months per year, Instructional
Technology Technician – Classified, (#CC-123), Range 22, Step A, effective June
17, 2013.
2.
Gerald L. Johnson, full-time, 40 hours per week, 12 months per year, Maintenance
Specialist, Maintenance, (#CL-9), Step A, Range 32, effective July 1, 2013. This
action represents a change from a temporary to a regular position.
D. Ratify appointment of part-time instructor for spring semester 2013:
1. Theodore Dolas, Theater Arts
E. Ratify appointments of part-time instructors for summer session 2013:
1. Tammy Attaway, Counseling
2. Ed Barber, Physical Education
3. Eric Becerra, Counseling
4. Gabriel Bravo, Counseling
5. Denise Castro, Physical Education
6. Liz Cecchi-Ewing, Library
7. Dolores Christensen, Counseling
8. Nichole Crais, Physical Education
9. Gloria Curtis, Library
10. Theodore Dolas, Theater Arts
11. Thu Duong, Library
12. Jeffrey Eaton, Physical Education
13. Mark Englehorn, Theater Arts
14. Denyss Estrada, Counseling
15. Sewan Fan, Physics
16. Donna Federico, Theater Arts
17. Jennifer Fellguth, Library
18. Susan Fujimoto, English as a Second Language
19. Gary George, Physical Education
20. Toni Gifford, Nursing
21. Richard Givens, Physical Education & Counseling
22. Elvia Guzman, Counseling
23. Justin Hansen, Physical Education
24. Jeffrey Heyer, Theater Arts
25. Dan Kaplan, Biology
26. Harvey Landa, Theater Arts
27. Sylvia Langland, Physical Education
28. Vince Lewis, Counseling
29. Paul MacDonald, Physical Education
30. Joseph Martinez, Counseling
31. Jeff McGrath, Theater Arts
32. William McKee, Theater Arts
33. Rosalinda McNamara, Library
2
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
Martha Pantoja, Counseling
David Parker, Theater Arts
Jamie Pedroza, Physical Education. Appointment based on equivalency by:
Master's degree in education with a minor in coaching. Has 21 upper division
master-level units in discipline.
Linda Plummer, Library
Tammi Ross, Physical Education
Nancy Saldana, Counseling
Steve Seymour, Physical Education
Alexandre Stoykov, Computer Science and Information Systems
Mary Ann Toney, Physical Education
Paula Tyler, Physical Education
Gemma Uribe, Counseling
Senorina Vasquez, Mathematics
Tracey Villanueva, Health Services
Nancy Villicana, Counseling
Levy Zamora, Communications
Chris Zepeda, Physical Education
F. Ratify appointments of part-time instructors for fall semester 2013:
1. Patrizia Ahlers-Johnson, Psychology
2. Elizabeth A. Andrade, Psychology
3. Lorenzo Aragon, Theatre Arts
4. Amanda G. Avres, English
5. Amy L. Barrett-Burnett, Alcohol & Other Drugs
6. Zoe Buck, Astronomy
7. Murat Bulut, Mathematics
8. Susan Cable, Theater Arts
9. Juan Jose Campos, Business
10. Lucas P. Cantin, Chemistry
11. Marisela G. Cerda, Psychology
12. Luis F. Chacon, Ethnic Studies
13. Don Dally, Theater Arts
14. David J. Doglietto, Administration of Justice
15. Theodore M. Dolas, Theater Arts
16. Jana L. Donckers Stiebel, Anthropology
17. Julia C. Edgcomb, Psychology
18. Linda J. Edlund, Anthropology
19. Mathew M. Escover, Political Science
20. Sewan Fan, Physics
21. Donna Federico, Theater Arts
22. Alicia Fregoso, Psychology
23. Nellis Gilchrist, Alcohol & Other Drugs
24. Katherine E. Harris, Biology
25. Lawrence Harris, Political Science
26. Jeffrey Heyer, Theater Arts
27. John S. Himelright, Philosophy
3
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66.
Carolyn Jensen, Mathematics
Ben Jimenez, Administration of Justice
Hortencia Jimenez, Ethnic Studies
Dan Kaplan, Biology
Jeffrey S. Kessler, Psychology
Larry K. Lachman, Alcohol & Other Drugs
Harvey Landa, Theater Arts
William V. Laughton, Administration of Justice
Sam Lavorato, Administration of Justice
Jeffrey D. Lewis, Administration of Justice
Vince Lewis, Counseling
Anne M. Lopez, Administration of Justice
Salina F. Lopez, Psychology
Suzanne Mann, Theater Arts
Joseph Martinez, Counseling
Robin McKee-Williams, Theater Arts
Ann Merville, Anthropology
Peggy Munoz-Meador, Political Science
Norma Nichols, Counseling
Juan Oliverez, Ethnic Studies
Samuel J. Pacheco, History
Martha Pantoja, Counseling
David Parker, Theater Arts
Michael D. Parker, Administration of Justice
Gerardo Perez, Business
Merry J. Pratt, Psychology
Vicki A. Robison, History
Charmaigne L. Scott, Business
Steven M. Shore, History
Tracey L. Spencer, Administration of Justice
Eric P. Strayer, Sociology
Afshin Tiraie, Mathematics
Daniel H. Torres, Business
Jose D. Trujillo, Administration of Justice
Nancy Villicaña, Counseling
Dana J. Weston, Psychology
Marisol M. White, Sociology
Neil E. Withers, Mathematics
William J. Wolak, Theater Arts
4
G. Ratify appointments of Professional Experts:
Provides fitness tests for the employees of the City of Salinas. Develops contracts, schedules
tests, provides results and does the billing:
1. David Beymer, $2,590 total, test administrator, June 1 – July 27, 2013.
Physical Education swim classes require lifeguard services:
2. Jim Helm, $15/hr (25 hrs/week), lifeguard, July 1, 2013 – June 30, 2014.
3. Carissa Perez, $15/hr (20 hrs/week), lifeguard, June 17, 2013 – June 30, 2014.
Hartnell’s theater arts program/The Western Stage (TWS) provides students the opportunity to
learn their craft within a professional context:
4. Scott Davis, $3,550 total, director, June 1 – November 24, 2013.
5. Derek Duarte, $7,200 total, lighting design, June 14 - December 14, 2013.
6. Ted Dolas, $5,000 total, scenic design, June 10 – November 18, 2013.
7. Jeff Mokus, $9,000 total, sound design, June 21 – November 16, 2013.
The Foster Kinship Care Education Program (FKCE) provides advanced training for current
and prospective foster, relative, and non-related extended family member caregivers, adoptive
parents, and local agency employees. It also provides support for foster home recruitment
activities. This grant-funded program is a joint effort of the California Community College
Chancellor’s Office and the Department of Social and Employment Services (DSES).
Assignments include orientation leaders, trainers, childcare and activity providers, and
program coordination:
8. Susan Derichsweiler, $30/hr (as needed), FKCE trainer, July 1, 2013 – June 10,
2015.
9. Jason Herrier, $13/hr (as needed), childcare, July 1, 2013 – June 10, 2015.
10. Genoveva Jimenez, $13/hr (as needed), childcare, July 1, 2013 – June 10, 2015.
11. Maricela Lemus, $13/hr (as needed), childcare, July 1, 2013 – June 10, 2015.
12. Morgan Lucier, $50/hr (as needed), FKCE instructor, July 1, 2013 – June 10,
2015.
13. Chris Shannon, $55/hr (as needed), FKCE instructor, July 1, 2013 – June 10,
2015.
14. Alice Talavera, $50/hr (as needed), FKCE instructor, July 1, 2013 – June 10,
2015.
On-site visit for the Respiratory Care Practitioner Program was required for approval to launch
the program for fall semester. The director was required to be present:
15. Douglas Eden, $80/hr (32 hrs), director – instructional aide, May 15 – 22, 2013.
Summer Health Institute is a yearly summer program for talented, qualified high school
students sponsored by a nursing grant provided by Salinas Valley Memorial Hospital and other
partners. Professional experts mentor students in basic nursing laboratory skills:
16. Aleksandra Shavanova, $15/hr (28 hrs/week), instructional aide, June 24 – 27,
2013.
17. Daleth Foster, $35/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
18. Michael Gibson, $15/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
5
19.
20.
21.
Jin Kim, $15/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
Stacy Sanchez-Soria, $15/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
Kurstin Thomas, $15/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
Hartnell College provides Crisis Counseling Services that are completely confidential and free
of charge to enrolled Hartnell students. A Marriage & Family Therapist Counseling Intern is
available to assist students in crisis:
22. Trinh MacDonald, $20/hr (20 hrs/week), counselor, June 24, 2013 – July 1, 2014.
H. Ratify appointment of substitutes:
1. Yesenia Contreras, $14.99/hr (40 hrs/week), administrative assistant, May 20 –
June 30, 2013.
2. Eva Diaz, $15.78/hr (up to 40 hrs/week), clerical assistant, May 13 – June 30,
2013.
I. Ratify appointment of Student Worker for summer session 2013:
1. Colin Auxier, Information Systems, Student Worker IV
2. Yanira Cortez, Cafeteria, Student Worker I
3. Ekaterina Franco, Library-Circulation, Student Worker I
4. Gabriel Hernandez, Information Systems, Student Worker III
5. Zachary Johnson, Information Systems, Student Worker III
6. Leilani Lewellyn, Cafeteria, Student Worker I
7. Eduardo Margarito, Information Systems, Student Worker III
8. Maricela Mendoza, Office of Academic Affairs, Student Worker I
9. Vanessa Montano, Student Support Services/TRiO, Student Worker I
10. Vanessa Rouch, Title V, Student Worker II
11. Stefannie Sanchez-Flores, Financial Aid, Student Worker III
12. Nicolasa Villalobos, Cafeteria, Student Worker I
13. Alejandro Zarate, Cafeteria, Student Worker I
6
19.
20.
21.
Jin Kim, $15/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
Stacy Sanchez-Soria, $15/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
Kurstin Thomas, $15/hr (28 hrs/week), instructional aide, June 24 – 27, 2013.
Hartnell College provides Crisis Counseling Services that are completely confidential and free
of charge to enrolled Hartnell students. A Marriage & Family Therapist Counseling Intern is
available to assist students in crisis:
22. Trinh MacDonald, $20/hr (20 hrs/week), counselor, June 24, 2013 – July 1, 2014.
H. Ratify appointment of substitutes:
1. Yesenia Contreras, $14.99/hr (40 hrs/week), administrative assistant, May 20 –
June 30, 2013.
2. Eva Diaz, $15.78/hr (up to 40 hrs/week), clerical assistant, May 13 – June 30,
2013.
I. Ratify appointment of Student Worker for summer session 2013:
1. Colin Auxier, Information Systems, Student Worker IV
2. Yanira Cortez, Cafeteria, Student Worker I
3. Ekaterina Franco, Library-Circulation, Student Worker I
4. Gabriel Hernandez, Information Systems, Student Worker III
5. Zachary Johnson, Information Systems, Student Worker III
6. Leilani Lewellyn, Cafeteria, Student Worker I
7. Eduardo Margarito, Information Systems, Student Worker III
8. Maricela Mendoza, Office of Academic Affairs, Student Worker I
9. Vanessa Montano, Student Support Services/TRiO, Student Worker I
10. Vanessa Rouch, Title V, Student Worker II
11. Stefannie Sanchez-Flores, Financial Aid, Student Worker III
12. Nicolasa Villalobos, Cafeteria, Student Worker I
13. Alejandro Zarate, Cafeteria, Student Worker I
6
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Board of Trustees – Board Development
Building B, Room 208
411 Central Avenue
Salinas, California
July 16, 2013
OPEN SESSION
Meeting called to order at 5:00 p.m. by Trustee DePauw.
PLEDGE OF
ALLEGIANCE
Trustee Donohue led the pledge of allegiance.
ROLL CALL
Present at roll call were:
Trustee DePauw
Trustee Donohue
Student Trustee Duran-Luchini
Trustee Freeman
Trustee Gonzalez-Castro
Trustee Montemayor
Trustee Padilla-Chavez
Trustee Pruneda
Willard Lewallen, Superintendent/President
PUBLIC
COMMENTS
There were no public comments.
ACCJC
Action Letter
Dr. Lewallen reviewed the action imposed by the ACCJC and spoke about the
strategies that will be used to address the recommendations. He stated that the
college has been placed on probation based on the assessment of the external
evaluation visiting team citing that the college has deviated from the eligibility
requirements, standards, and/or policies to a major extent. The college is required to
submit two progress reports. The first report, due March 15, 2014, will address
recommendations 2, 3, 4 and 12. The second report, due March 15, 2015, will
address recommendations 1, 5, 6, 7, 8, 9 10, and 11. However, Dr. Lewallen stated
that the college will not wait until March 2015 to address the remaining
recommendations. The college will address all recommendations in the March 2014
report. He stated that a lot work has already been done, but more work remains to be
done.
The board received a self-planning agenda that listed the areas identified by the
college that need to be addressed and improve on. The agenda is a living document
that will be used to track progress to ensure nothing falls through the cracks.
Trustee Pruneda asked why the large number of adjunct versus fulltime faculty and
asked if an assessment has been done to determine which is better for students. Dr.
Lewallen responded that he is not aware of any assessment that compares the two
and stated that community colleges are challenged with a state funding formula that
does not allow more fulltime faculty; that currently 50% of the instructional program
is taught by fulltime and 50% by adjunct.
HCCD – BOARD DEVELOPMENT – JULY 16, 2013
Page 1 of 3
Trustee Freeman stated that he blames the former superintendent and that he received
a phone call from Penelope Hartnell, distant relative to William Hartnell, and she is
upset. Mr. Freeman stated that he does not understand why nothing was done to
correct the problem by the former superintendent and that he is really upset about
this, but knows there is a competent person leading the college.
Trustee DePauw stated that she would like to focus on the college moving forward
and that the college has a positive outlook. Trustee Padilla-Chavez stated that she’d
like to focus on when the college acted as a community when faced with financial
challenges; when everyone worked together. She commended faculty for stepping
up and that she is confident that the college has the right skill set. While the report
identified many procedural issues, the report did highlight some of the successes and
is pleased the college has the financial stability to fix the issues.
BOARD RECESS
The Board took a fifteen minutes recess at 5:30 p.m.
BOARD’S ROLE IN
ACCREDITATION
Dr. Barbara Beno, President, and Dr. Susan Clifford, Vice President, Accrediting
Commission for Community and Junior Colleges (ACCJC) and were present to
discuss the board’s role in accreditation purposes, processes and standards, and the
roles and responsibilities of governing board members.
The board received the following four ACCJC publications: 1) Twelve Common
Questions and Answers About Regional Accreditation, 2) Guide to Accreditation for
Governing Boards, 3) ACCJC News: Accreditation and Governing Boards Roles
and Responsibilities (Summer 2012), and 4) Accreditation Standards Annotated for
Continuous Quality Improvement and SLOs. Dr. Beno noted that the publications
are posted online: www.accjc.org and encouraged the board to refer to the
documents as they do their work. Trustee Freeman asked whether the Commission
could remove the college from probation after the first progress report. Dr. Beno
responded that the college has two years to resolve all recommendation and stated
the Commission will base their action on the work completed by the college at that
time.
Dr. Clifford presented on the purpose of regional accreditation, the quality assurance
purpose of accreditation, the improvement purpose of accreditation, and the process
for comprehensive review, including the makeup of peers and public who serve as
commissioners. In addition, she summarized the Standards highlighting the
important ideas embedded in the Standards and she included data on college
sanctions since 2009 that showed the top deficiencies causing sanctions.
The board asked about the selection of commissioners and board members serving on
external evaluation teams. Dr. Beno responded that board members have and do
serve on teams, but that it is a challenge due to work commitments. In addition, she
stated that the Commission accredits both public and private institutions and that
federal law sets the requirements for the makeup of commissioners.
Dr. Beno then addressed the roles and responsibilities of a board stating that the
board’s work is to support the mission of the college, they are stewards of
educational quality and fiscal stability, responsible for setting policy, and that the
board’s focus is on the “what” and not the “how.” Dr. Beno then addressed the
importance of planning documents such as the mission, the strategic plan, the
facilities master plan, and the annual budget stating that these documents help guide
the work of the board. Dr. Beno’s presentation also included the board’s relationship
with the CEO and their relationship with each other. (Appendix A)
HCCD – BOARD DEVELOPMENT – JULY 16, 2013
Page 2 of 3
Trustee Pruneda asked how the board could minimize local politics interfering
because he believes decisions are based on local politics rather than facts and figures;
although he focuses on need and not on the desires of others. Dr. Beno responded
that the Standards drive board members to not make decisions based on politics and
that local politics is complex and remains to be one of the greatest challenges. She
encouraged the board to uphold the Standards to help deflect the politics of the
community. She stated that she encourages boards to build a team; to build each
other’s capacities, to do the right thing for the college and to act collectively. In
addition, she encouraged the board to establish and review annual goals and to
conduct an annual self-evaluation.
The board thanked Dr. Clifford and Dr. Beno for their thorough presentation.
ADJOURNMENT
The meeting adjourned at 7:45 p.m.
Candi DePauw
Board of Trustees President
HCCD – BOARD DEVELOPMENT – JULY 16, 2013
Willard Lewallen, Ph.D.
Board Secretary
Page 3 of 3
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
ACCREDITATION AND
TRUSTEE ROLES AND RESPONSIBILITIES
WHAT WE’LL DISCUSS
• Accreditation’s Purposes, Process and Standards A workshop for the
• The Roles and Responsibilities of Trustees and Advice for Board Excellence and Examples Hartnell Community College District
Board of Trustees
by
Dr. Barbara A. Beno, ACCJC President
and Dr. Susan Clifford, ACCJC Vice President
July 16, 2013
www.accjc.org
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
www.accjc.org
2
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
THE PURPOSES OF REGIONAL ACCREDITATION
ACCREDITATION PURPOSES, PROCESSES AND STANDARDS
• Provide quality assurance to the public, to students, to other institutions that an institution is achieving its stated mission • Give credibility to degrees and credentials awarded to students • Stimulate institutional improvement through evaluation, planning, implementation and evaluation again www.accjc.org
3
July 16, 2013
www.accjc.org
4
July 16, 2013
1
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
THE IMPROVEMENT PURPOSE OF
ACCREDITATION
THE QUALITY ASSURANCE PURPOSE OF
ACCREDITATION
• Conduct regular reviews of quality (six‐year cycle) through a comprehensive evaluation
• Monitor certain aspects of institutional quality (USDE Regulations)  Student Achievement/Institutional Effectiveness
 Substantive Changes/Distance Learning
 Financial Integrity/Financial Aid Issues
 Integrity in Relation to Students, the Public
• Evaluation reports and visits as needed 5
• The accreditation process builds institutional capacity for educational excellence and institutional effectiveness that produces desired forms of student success • Inform the USDE, Students the Public of Results
www.accjc.org
• The accreditation process is designed to help institutions focus on helping students learn what they are supposed to learn, and to complete courses, certificates, degrees, and transfer or get jobs July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
6
www.accjc.org
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
WHO ARE THE COMMISSIONERS?
PEERS AND THE PUBLIC
WHAT IS THE PROCESS FOR
COMPREHENSIVE REVIEW? • Institutional self evaluation
• 5 Faculty from Member Institutions
• External evaluation by professional peers
• 3 Administrators from Member Institutions
• 1 from California Community Colleges System
• Commission evaluation ‐‐ the body of 19 Commissioners renders a judgment on the accreditation status of the institution
• 1 from Pacific Island Institutions
• 1 from University of Hawaii System
• 1 ACSCU and 1 from ACS (4‐year institutions and K‐12)
• A decision on accredited status
• Institutional improvement if needed
• 1 from the private Member Institutions • 5 representing the public A Six‐Year Cycle of Review www.accjc.org
7
July 16, 2013
July 16, 2013
www.accjc.org
8
July 16, 2013
2
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
WHAT ARE THE ACCREDITATION STANDARDS? • Standard I: Mission and Institutional Effectiveness
 Data‐driven assessment and improvement, focus on learning

Requirement that an institution set standards for student achievement • Standard II: Student Learning Programs and Services
 Instructional, Support and Learning Services, focus on learning and student outcomes • Standard III: Resources
 Deployment of resources toward achievement of mission, fiscal integrity maintained to insure continued operation governance structures, Chief Executive Officer (CEO) and governing board (Board)
9
• Focus on achieving institutional mission, avoiding diversion to other purposes
• Integrity and honesty in institutional policies and actions
• Focus on student outcomes – completion of meaningful education, learning, demonstrable knowledge and skills
• Metrics and evidence used to assess institutional quality • Standard IV: Leadership and Governance
 Leadership to focus institution on mission and student success, roles of www.accjc.org
IMPORTANT IDEAS EMBEDDED IN THE
STANDARDS
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
• Ongoing internal Quality Assurance Practices
• Continuous improvement for high performance
www.accjc.org
METRICS: ACCJC MEASURES
• Common measures of institutional effectiveness include:
• Key metrics, or measures, must be identified by the institution to assess achievement of institutional mission  These may be mission specific/ are related to the institution’s set of educational programs
 There should be data over five years prior to the Institutional Self Evaluation Report
 Institution should set standards, and goals or benchmarks, for student outcomes
 Institutional performance on key metrics should be examined regularly and used for decision making at the institution  Course completion
 Enrollment in next course in sequence
 Completion of sequences, certificates, degrees
 Graduation, transfer, job placement*
 Student learning of general skills and knowledge areas broadly applicable to life and work* ‐‐
degree student learning outcomes (SLOs)
 Student learning of specific skill sets* and knowledge associated with the area of study –
program SLOs
• The Accreditor must review these data/standards
11
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
METRICS: INSTITUTIONAL MEASURES
www.accjc.org
10
*Federal and national pressures are strong in this area.
July 16, 2013
www.accjc.org
12
July 16, 2013
3
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
CALIFORNIA COLLEGE DATA SOURCES
ARE INSTITUTIONS EXPECTED TO MEET ALL
ACCREDITATION STANDARDS AT ALL TIMES?
• Yes! Member institutions agree to adhere to Accreditation Standards at all times when they seek initial accreditation – Eligibility Requirement 21
• MIS Data System • IPEDS
• AARC Data Reports • Institutions should have ongoing internal quality review and quality improvement processes – program review, planning, implementation of changes, assessment of learning outcomes, evaluation of institutional effectiveness
• Individual institutionally collected data • Six‐year cycle of accreditation checks on what should be ongoing
institutional practices to review and improve quality
www.accjc.org
13
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
• Federal regulations require accreditors to terminate accreditation if an institution has not complied in two years • Commission works with institutions as they improve, and can extend the time allowed for “good cause” • Accreditor’s recognition from U.S.D.E.is threatened by non‐
compliant institutions which don’t respond within two years
15
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
IF THE INSTITUTION IS FOUND TO BE NON‐
COMPLIANT WITH THE STANDARDS, HOW
LONG MAY IT TAKE TO COMPLY?
www.accjc.org
14
www.accjc.org
July 16, 2013
ACCJC DATA ON SANCTIONS – 5 YEARS
Colleges on Sanction January 2009 – January 2013
Top Deficiencies Causing Sanctions
COLLEGES ON
SANCTION
PROGRAM
REVIEW
PLANNING
INTERNAL
GOVERNANCE
BOARD
2009 SANCTIONS
(N=24)
71%
(17)
92%
(22)
46%
(11)
46%
(11)
FINANCIAL
STABILITY OR
MANAGEMENT
54%
(13)
2010 SANCTIONS
(N=19)
68%
(13)
89%
(17)
42%
(8)
58%
(11)
58%
(11)
2011 SANCTIONS
(N=21)
19%
(4)
71%
(15)
24%
(5)
67%
(14)
62%
(13)
2012 SANCTIONS
(N=28)
21%
(6)
71%
(20)
18%
(5)
71%
(20)
50%
(14)
2013 SANCTIONS
(N=25)
28%
(7)
64%
(16)
20%
(5)
68%
(17)
52%
(13)
www.accjc.org
16
July 16, 2013
4
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
ADVICE: TRUSTEES HAVE TWO
CHALLENGES
ROLES AND RESPONSIBILITIES OF TRUSTEES
AND
ADVICE FOR BOARD EXCELLENCE AND
EXAMPLES
www.accjc.org
17
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
1) Mission Directed Leadership, and 2) High Performance of the Board and Institution Setting standards of excellence and measuring performance
linked to the District’s goals will help meet both challenges. To perform well Trustees must be accountable as well as hold others accountable.
www.accjc.org
18
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
DEFINING MISSION, ASSURING ACHIEVEMENT
STEWARDSHIP OF EDUCATIONAL QUALITY
AND FISCAL STABILITY
The institution’s educational mission is clearly defined, adopted and published by its governing board consistent with its legal authorization, and is appropriate to a degree‐granting institution of higher education and the constituency it seeks to serve. The mission statement defines institutional commitment to achieving student learning. The institution reviews its mission on a regular basis and revises as necessary; mission is central to planning and decision making. Eligibility Requirement #2 and Standard I.A.
• The governing board is responsible for the quality, integrity and financial stability of the institution and for ensuring that the mission is being carried out and is achieved.  The mission of a college is student achievement and student learning!
• The governing board is responsible for ensuring that the financial resources of the institution are used to provide a sound educational program. Eligibility Requirement #3 www.accjc.org
19
July 16, 2013
www.accjc.org
20
July 16, 2013
5
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
MEASURING PERFORMANCE
ACCOUNTABILITY RESPONSIBILITIES
• The Board leads the College – the Board representing the entire community establishes the mission and vision for the College and from that mission, staff develops the strategic goals and methods of achieving them. The respective roles of Board and college staff are iterative, the final mission and vision must be approved by the Board. • Coordination with Strategic Plan / Mission and Vision – how does the Board know mission and goals are being achieved?
• The Board must then assure itself that the College goals are achieved (as an example, the 2012 target date for the completion of the SLO process as required by ACCJC). • Focus on reliable data, trends and lagging & leading indicators not stories / anecdotes/feelings – systematic program review data, institutional summative data
• Focus on the “what” not the “how.” • Ethical Behavior – apply expectations to all programs, transparency www.accjc.org
21
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
• Process / Frequency / Accountability ‐ how often and when in the planning cycle is the Board given data and analyses?
www.accjc.org
• Sample Planning Documents that must fit together to help organize and direct college efforts:
 The Mission and Vision of the College
 The College’s Strategic Plan and Educational Master Plan
 The Facilities Master Plan, a Technology Master Plan, and Annual Budget.  Unit Plans and Program Plans • How does the Board hold the College accountable to assure compliance and timeliness?
 Review performance reports on a regular basis, set goals and timelines for improvement or change where needed; link in resource allocation
23
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
IMPORTANCE OF COLLEGE PLANNING
DOCUMENTS
www.accjc.org
22
July 16, 2013
ADVICE: REVIEW OF MISSION AND
EFFECTIVENESS
• The Board should regularly review institutional effectiveness data at the institutional and the programmatic level(s).
• The review of mission should answer the questions, “How effectively is our institution(s) or program achieving its stated mission?” • The Board should consider plans for change in educational programs as it sets institutional plans and goals, and annual and multiple year resource allocation plans (i.e., budgets). www.accjc.org
24
July 16, 2013
6
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
ROLE OF TRUSTEES: POLICY‐MAKING
• Institutions recognize the designated responsibilities of the governing board for setting policies and of the chief administrator for the effective operation of the institution.
• The institution has a governing board responsible for setting policies to assure the quality, integrity and effectiveness of the student learning programs and services and the financial stability of the institution. ROLE OF TRUSTEES: POLICY GOVERNANCE
• The governing board establishes policy to assure the quality, integrity and effectiveness of the student learning programs and services, and the financial stability of the institution. • The board establishes policies consistent with the mission statement to assure quality, integrity and improvement of student learning, and resources necessary to support them. • The governing board has ultimate responsibility for educational quality, legal matters and financial integrity. Standard IV.B.1
www.accjc.org
25
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Standard IV.B.1.b,c
www.accjc.org
ADVICE: GOOD TO GREAT
• Poor Boards respect their “sacred cows.” “We don’t want to touch that, or we don’t want to open that Pandora’s box.” • Periodically update policies on a scheduled basis
• Test policies by linking to Mission, Strategic Plan, Budget, and do a “Sacred Cow” test!
• Policies (and thus the Board) determine the “What” not the “How”
• Hold all accountable to approved College policies including Board Members • Fulfills Board’s responsibility as Leaders 27
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
COLLEGE POLICIES
www.accjc.org
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• Good Boards try to work around the cows. “How can we avoid that problem and still get some things done?” • Your challenge is to identify your “sacred cows” and eliminate or change them in order to keep the institution focused on core mission and goals. Remember “sacred cows” will have defenders.
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
ROLE OF TRUSTEES: BOARD
DEVELOPMENT AND IMPROVEMENT
ROLE OF TRUSTEES: INDEPENDENCE AND
INTEGRITY OF THE INSTITUTION
• The governing board is an independent policy‐making body capable of reflecting constituent and public interest in Board activities and decisions.
• The governing board has a conflict of interest policy that ensures that its interests are disclosed and that they do not interfere with the impartiality of governing board members or outweigh the greater duty to secure and ensure the academic and fiscal integrity of the institution. • The governing board has a program for Board development and new member orientation.
• The governing board has a self evaluation process for assessing Board performance, and implements it. • The governing board is informed about and involved in the accreditation process.
Standards IV.B.1, f, g, and I Eligibility Requirement #3 and Standard IV.B.1.a
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
ADVICE: STEPS FOR PERFORMANCE
CHANGES
ADVICE: BOARD EVALUATIONS
• Performed annually / timely review of results / establishment of goals / corrective actions • Board Policies • Watch out for conflicts of interest and poor preparation by Board members
• Mentoring
• More specifically, Boards must recognize which Trustees need help, and then provide the help through mentoring, education, coaching, establishing ground rules, and enforcing state and local laws, policies, regulations and ground rules • Continuous Training
• Only the Board can regulate its members!
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• New Trustee Orientation / Changes in Board of Trustees (BOT) • Prompt feedback/correction when behaviors stray
• Individual Coaching
• Board Warning
• Board Censorship
• Legal Action
July 16, 2013
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
ADVICE: TRUSTEE DEVELOPMENT
• Does your Board’s Policy on Conflict of Interest need to be updated?
• Does your Board’s Policy on Trustee Code of Conduct / Practices meet the accreditation standards by including remedial steps? Do members of the Board need to improve adherence to your conduct and ethics code?
RESPONSIBILITY OF TRUSTEES: WISE USE
OF RESOURCES TO ACHIEVE MISSION
•Financial Resources are sufficient to support student learning programs and services and to improve institutional effectiveness. •The distribution of resources supports the development, maintenance and enhancement of programs and services. •The institution plans and manages its financial affairs with integrity and in a manner that ensures financial stability. •The level of financial resources provides a reasonable expectation of both short term and long term financial solvency. • If either policy needs to be updated, when can this be accomplished?
•Financial planning is integrated with institutional planning.
Standard III.D.
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
GOOD TO GREAT
• Good Boards assure that the College’s mission is periodically re‐
evaluated and is adequately funded. RESPONSIBILITY OF TRUSTEES: FINANCIAL
INTEGRITY
• Good Boards protect their core mission by not creating potential unfunded liabilities for the College.
• To assure the financial integrity of the institution and responsible use of its financial resources, the financial management system has appropriate control mechanisms and widely disseminates dependable and timely information for sound financial decision making. • Great Boards assure their policies and budget allocations are linked and correspond to the educational priorities in the College’s Missions and Strategic Plans. • Financial documents, including the budget and independent audit, reflect appropriate allocation and use of financial resources to support student learning programs and services. Responses to external audit findings are timely and comprehensive. Standard III.D.2
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
ADVICE: FINANCIAL HEALTH
ADVICE: BUDGET POLICY & MONITORING
• State budget reduced funding for colleges by more than 20% over the last five years; funding has historically been erratic, with multiple mid‐year reductions. Plan for uncertainty. • It may be that funding, mission for California community colleges is being permanently restructured. Student Success Task Force priorities are part of the mission restructuring. • The Board’s role is to redefine the focus of the District’s educational mission to assure continued high performance with fewer resources.
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
• Budget Approval (Policy Adoption)
 Balanced
 Focused on Student Success / College Goals
 Long Term / Multi‐year Impacts • Monthly /Quarterly Financial Performance Reports
 Follows approved budget / Reports on benchmarks
 Identifies potential fiscal issues
• Annual Financial Audits
 Provides budgetary accountability  Assure staff respond timely to any audit findings www.accjc.org
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
ROLE OF TRUSTEES: COHERENT ACTION
AND DIRECTION
• Once the Board reaches a decision, it acts as a whole. It advocates for and defends the institution and protects it from undue influence or pressure. ADVICE: BUILD A TEAM
• To achieve high performance, Trustees need to work as a team and critical to being a team is retaining a climate of trust and respect. The CEO is also part of the team.
• The board acts in a manner consistent with its policies and bylaws. It evaluates its policies and practices and revises them as necessary. • To achieve high performance, Trustees must adhere to their role so that the CEO, President and others can perform their roles.
• The governing board has a code of ethics that includes a clearly defined policy for dealing with behavior that violates the code.
• Only the Board has any authority and not individual trustees. Standards IV.B.1.a, e and h
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
ADVICE: DIVERSITY OF OPINIONS / SINGLE
DIRECTION
ROLE OF TRUSTEES: INTEGRITY IN BOARD OPERATIONS
• Many governing boards are unclear about how to engage in open discussion of policy issues
• The governing board publishes Board bylaws and policies specifying the Board’s size, duties, responsibilities, structure, and operating procedures (e.g., Robert’s Rules, Brown Act, etc.)
• To do so effectively you need a base of Trust & Respect, a focus on Student Success, the use of data not feelings or rumors, and most importantly a College‐wide perspective • Once a Board decision is made all Trustees are expected to support the majority decision • The governing board acts in a manner consistent with its policies and bylaws, and evaluates and revises its own practices as needed
• The governing board’s self evaluation processes are clearly defined, implemented, and published • The Board has a code of ethics and a policy for dealing with behavior that violates the code (The Board members are willing to require proper behavior of their colleagues.)
Standard IV.B.1, d, e, g, and h www.accjc.org
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
• Self‐assessment should not be a cursory glance in the mirror or performed in a vacuum
• Rather it needs to be a periodic & exhaustive culling of quantitative and qualitative data, some of it longitudinal
• Ask yourself, “What can I do as a Trustee….
“To make our Board more effective?”
“To help our CEO be successful?”
“To help the College be successful?” Then ask “What can our Board do better?”
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SELF‐ASSESSMENT / QUALITY IMPROVEMENT
• Board building is an ongoing process of continuous improvement.
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
BOARD QUALITY IS JOB 1 



www.accjc.org
• Once you identify the issues, the Board needs a self‐improvement plan or goals and time lines • Return to the issues at 6 months or a year and re‐evaluate. Complete the Quality Improvement circle July 16, 2013
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
ADVICE: BOARD BEHAVIOR
ROLE OF TRUSTEES: PARTNERSHIP WITH THE CEO • The governing board has the responsibility for selecting and evaluating the College CEO. • Board behavior sends a message
 Focus on Student Success & Learning
 Represent the entire Community / College
• The governing board delegates full responsibility and authority to the chief administrator to implement and administer board policies without Board interference and holds the CEO accountable for the operation of the College.  Support College leadership
 Develop a team culture / Build Trust & Respect
Standard IV.B.1.j
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www.accjc.org
July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
www.accjc.org
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July 16, 2013
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
ADVICE: THE BOARD / CEO TEAM
FOCUS ON THE RIGHT WORK!
• Build Trust between the Board & the CEO
• Avoid Public Conflict – Be Respectful (Prevent a hostile work environment)
• Expect & Provide Commitment to Board decisions
Establishing and sticking to an overarching level of engagement helps Trustees set expectations and ground rules for their roles relative to the CEO’s role. Set expectations that the college meets accreditation standards and other external requirements. Don’t accept poor performance.
• Hold the CEO Accountable
• Focus on Results (Focus on “what” not the “how”, and don’t allow your focus to be diverted.)
• Maintain Open Communication • The CEO is not only an employee but also a team member!
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
SUMMARY
ACCJC PUBLICATIONS OF INTEREST TO
GOVERNING BOARDS
• Work as a Team with CEO and with BOT
• Build trust, avoid destructive conflict, provide commitment, be accountable, and focus on retaining the College’s accreditation. • Act with intelligence, respect, care, and integrity
• Guide to Evaluating Institutions at www.accjc.org
• Newsletters at www.accjc.org
• Manual for Institutional Self Evaluation
 General Information about Accreditation
 Role of CEO is articulated
• Base decisions on data not stories
• Be future‐oriented • Represent the entire community / not single interests
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www.accjc.org
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Accrediting Commission for Community and Junior Colleges
Western Association of Schools and Colleges
THANK YOU FOR YOUR ATTENTION
Dr. Barbara A. Beno, ACCJC President
Dr. Susan Clifford, ACCJC Vice President
www.accjc.org
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13
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
August 6, 2013
Main Campus / Building B, Room 208
411 Central Avenue
Salinas, CA 93901
OPEN SESSION
Meeting called to order at 5:00 p.m. by Trustee DePauw on the Main Campus,
411 Central Avenue, B-208.
PLEDGE OF ALLEGIANCE
Trustee Pruneda led the Pledge of Allegiance.
ROLL CALL
Candi DePauw, President
Patricia Donohue, Vice President
Bill Freeman
Elia Gonzalez-Castro
Ray Montemayor
Erica Padilla-Chavez
Demetrio Pruneda
Elaine Duran Luchini (Student Trustee)
Dr. Willard Lewallen, Board Secretary/Superintendent/President
Trustee DePauw announced that the board would rearrange their agendas to
conduct closed session at the beginning of each meeting. However, this
agenda did not reflect that adjustment and the board agreed to hear public
comments on closed session items first and then move to Closed Session at
the beginning of the meeting.
PUBLIC COMMENTS ON
CLOSED SESSION ITEMS
During public comments, Trustee Bill Freeman asked Trustee Padilla-Chavez
to resign as trustee effective today for abusing her power two years ago when
she served as Board President. He stated that she was responsible for an
investigation that invaded his privacy and the privacy of four others and that
the board did not vote to hire a private investigator. He stated that he is
prepared to sue Trustee Padilla-Chavez and the former superintendent, Dr.
Phoebe Helm, for the invasion of his and others' privacy and for the misuse of
public funds.
MOVE TO CLOSED
SESSION
The board, Dr. Lewallen, Superintendent/President and legal counsel, Tom
Manniello, moved to closed session at 5:04 p.m. to discuss:
1. Conference with Legal counsel - Anticipated Litigation
(Government Code § 54956.9(b))
Significant Exposure to Litigation: 1 Case
HCCD REGULAR MEETING – AUGUST 6, 2013
Page 1 of 8
RECONVENE PUBLIC
SESSION / REPORT OUT
FROM CLOSED SESSION
Trustee DePauw reconvened the public session at 5:30 p.m. and reported the
board took no action in Closed Session.
REPORTS FROM
ORGANIZATIONS AND
LOCATIONS
The board received reports from the following:
Academic Senate: Tony Anderson stated he hopes the board will move
forward with a budget soon so that they can do their work; that many faculty
are working on summer programs and he thanked Trustee Pruneda for
attending a recent community event in Seaside.
Associated Students: James Stephens apologized for not having attended last
month’s meeting – he had to work. He reported:
• The Senate turned in a budget that includes $30,000 in scholarships.
• The Senate is planning a Welcome Back BBQ.
• A parliamentarian workshop conducted by Bruce Bishop is schedule midAugust.
• He is looking into a possible student web fee.
• Booklenders is underway for fall.
• A student survey will be conducted during the Welcome Back BBQ;
• Plans to coordinate events with the MPC student senate are being
discussed.
• He plans to meet regularly with Dr. Lewallen.
• There is a possibility the Senate meeting day/time may change.
L-39: Dale Fuge reported that he received incorrect information and plans to
follow up with Dr. Lewallen.
South County/King City Education Center: Renata Funke reported:
• She met with Debra Kaczmar, Dr. Zahi Atallah and the Mee Memorial
Hospital Chief Clinical Officer to explore various ways to collaborate,
including continuing education units.
• She met with the Chief of Police about the recent gang violence and met
with the King City middle school superintendent to discuss ways in which
she can help and that she learned there may be student scholarships
available for tutoring in the middle schools; that she plans to meet with
the principal and superintendent to work out the details.
• She talked with Soul Treasurers to help organize a first Friday art walk
that would involve students/faculty from Hartnell.
• A connection has been made between a Hartnell English faculty and
Chlone Middle School English instructor.
• She has been in contact with Fort Hunter Liggett about offering courses.
• She has been working with local schools for training for classified
employees.
• She and Dr. Lewallen plan to present at an upcoming King City Chamber
Luncheon.
• A chamber mixer has been scheduled at the King City Education Center
on September 12, 2013.
HCCD REGULAR MEETING – AUGUST 6, 2013
Page 2 of 8
• The local middle and high schools have arranged to bring their new
teachers to the center for a tour.
Following her presentation, the board asked Renata questions regarding FTES
generated by zip code, increased course offerings in healthcare, culturally
diverse curriculum at the elementary level, the use of El Sistema, and the
crime activity in South County. The board thanked Renata for her thorough
report.
President/Superintendent – Dr. Lewallen asked the administration to introduce
the new hires: Doug Eden, RCP Coordinator; Dr. Mark Sanchez, Dean of
Student Affairs; and Tracey Richardson, Controller. Dr. Lewallen announced
that a reception will be held for all new employees during the first few weeks
of the semester.
PRESENTATIONS
Respiratory Care Practitioner
Program
The board received an update on the provisional accreditation for Associate
Degree Respiratory Degree program by Debra Kaczmar, Dean of Nursing and
Allied Health. On July 9, 2013, Respiratory Care Practitioner Program was
granted Provisional Accreditation by the Commission on Accreditation for
Respiratory Care (CoARC). Hartnell College is allowed to admit its first
class of 20 students in fall 2013. Provisional Status allows students to take
the National Board of Respiratory Care credentialing examination upon
graduation. Provisional status is expected for three years. Ms. Kaczmar
thanked everyone for their efforts. The board congratulated Ms. Kaczmar and
her staff for their accomplishment.
Foundation Funding Plan
The board received a report on the Hartnell College Foundation Funding Plan
by Executive Director, Jackie Cruz. At the end of 2012, the Foundation
launched a President's Task Force. This group was comprised of 43 members
representing the community and campus leadership. They oversaw a collegewide needs assessment that identified key initiatives appropriate for private
support and the creation of a new 5-year funding plan. The result of the Task
Force’s work is a strategic plan for the Hartnell College Foundation that will
address important higher education needs throughout the Salinas Valley. The
top initiatives were summarized by Jackie. Jackie credited the board,
Superintendent/President Lewallen, faculty, staff, and the many volunteers
who support the work of her office. The board commended Jackie for her
presentation and for making a difference in so many of our students’ lives.
CCFS 320 / Apportionment
Attendance
Dr. Lewallen presented the CCFS 320 (Apportionment Attendance). He
reported that each community college district is required to submit an Annual
CCFS 320 report to the Chancellor’s Office by July 15th each year per Title 5
Section 58003.4. The District’s apportionment funding is calculated from the
CCFS-320 report which takes the credit and non-credit FTES and calculates
the annual funding based on the Chancellor’s Office predetermined per FTES
funding levels. The report submitted to the Chancellor’s Office and
documents provided to the board are posted online:
http://www.hartnell.edu/board/packets/080613.pdf (page 13).
HCCD REGULAR MEETING – AUGUST 6, 2013
Page 3 of 8
CONSENT AGENDA
Motioned (Padilla-Chavez) seconded (Donohue) by vote of 7-0 and by
advisory vote of Aye (Student), the board moved to approve and/or ratify
consent items B, C, E, F, G. H, I, J, K, and L.
Pulled for discussion and separate vote were Consent Items A (Freeman) and
D (Padilla-Chavez).
A. MINUTES
Motioned (Padilla-Chavez), seconded (Gonzalez-Castro) by vote of 7-0 and
by advisory vote of Aye (Student Trustee), the board adopted the minutes of
June 18, 2013 (Special Meeting and Development) as submitted.
Trustee Freeman pulled the minutes of July 2, 2013 (Regular Meeting)
because he wants to include specific statements he made during the board’s
discussion on action item, lease-leaseback construction delivery
method/project labor agreement; thus, the minutes were pulled for further
review and revision and will return to the September meeting.
Trustee Pruneda asked about the video-taping of meetings and the
availability of the meetings on the website. Trustee DePauw responded that
any board member could obtain a video copy of the meeting by going
through the President’s Office.
B. DISBURSEMENTS
The board ratified the disbursements from any or all of the following funds:
general; debt service; bookstore; child development; capital outlay projects;
scheduled maintenance; property acquisition; bond projects; cafeteria; selfinsurance; retirees health benefits; associated student body; scholarship, loan,
and trust; and intercollegiate athletics.
C. STATE QUARTERLY
REPORT
The board reviewed and accepted the Quarterly Financial Status Report
(CCFS-311Q) for the quarter ended June 30, 2013.
D. PROPERTY SURPLUS
This item was pulled by Trustee Padilla-Chavez so that the board could take a
separate action per the required regulation.
Motioned (Padilla-Chavez), seconded (Gonzalez-Castro), by vote of 7-0 and
by advisory vote of Aye (Student Trustee), the board moved to declare
property as surplus and authorize its disposal by the administration.
(Appendix A).
E. AGREEMENT:
FOUNDATION FOR CCC
YESS-ILP
F.AGREEMENT:
FOUNDATION FOR CCC
Student Mental Health
Transition Foster Youth
The board ratified the agreement between Hartnell College and the
Foundation for California Community Colleges to support the Youth
Empowerment Strategies for Success Independent Living Program (YESSILP). The funding amount of $22,500 will provide educational and
employment training opportunities for foster and probationary youth.
The board ratified the agreement between Hartnell College and the
Foundation for California Community Colleges to support the Student Mental
Health Transition Aged Foster Youth Project. The funding amount of $15,000
will provide mental and wellness training to current and transitional foster and
HCCD REGULAR MEETING – AUGUST 6, 2013
Page 4 of 8
probationary youth. The term of the agreement is one year, effective July 14,
2013.
G. AGREEMENT:
FACILITIES USE FOR
CLINICAL EXPERIENCE
The board approved to enter into agreements with Southern Monterey County
(Mee) Memorial Hospital, Regional Medical Center, Good Samaritan
Hospital, Washington Hospital Healthcare System, Watsonville Community
Hospital, Alliance Home Health, Santa Clara Valley Medical Center, and St.
Louise Regional Hospital for use of clinical facilities for clinical learning
experience for nursing and allied health students. The effective date is August
19, 2013, is ongoing with a six-month written termination clause by either
party.
H. EXTENSION OF
CONTRACT: UNIVERSAL
PROTECTION SERVICES
The board approved to extend the term of the agreement with Universal
Protection Services through June 30, 2014, for security services at the Main
and Alisal Campuses and at the King City Education Center. The annual cost
for these services is not to exceed $560,000 paid from the general fund.
I. CONTRACT: NELNET
DIVERSIFIED SOLUTION
SERVICES
The board approved a contract of services with Nelnet Diversified Solution
Services, a responsible repay service for student loans. The term of the
contract is August 7, 2013 through June 30, 2014, $9,000 paid from the
general fund. Trustee Donohue asked which other colleges have used Nelnet
and asked about their success rate. Dean Dominguez responded that she
contacted six other colleges and Nelnet came highly recommended. In total,
she looked at three service providers.
J. SELF-EVALUATION:
CDC CENTERS
The board approved the Agency Self-Evaluation Report for the Hartnell
College Child Development Centers for academic year 2012-13.
K. AGREEMENT:
MONTEREY INSTITUTE
FOR SOCIAL
ARCHITECTURE
The board approved the agreement with Monterey Institute for Social
Architecture to provide project management for the NSF/ATE grant focused
on the development of 2+2+2 sustainable energy program in the region. The
amount is not to exceed $100,000 over the 2013-14 academic year.
L. PERSONNEL ACTIONS
The board approved and/or ratified personnel actions. (Appendix B )
ACTION ITEMS
BUDGET REVISIONS
Motioned (Padilla-Chavez) seconded (Donohue) by vote of 7-0, and by
advisory vote of Aye (Student Trustee), the board moved to ratify the budget
revisions numbered 10400 to 10402.
RESOLUTION 13:9
Motioned (Padilla-Chavez) seconded (Gonzalez-Castro) by roll-call vote of 70, and by advisory vote of Aye (Student Trustee), the board moved to adopt
Resolution 13:9 Certifying the Approval of the Governing Board to enter into
Transactions with the California Department of Education and to Designate
Personnel to Sign Contract Documents and accept funding from the California
Department of Education for child care and development services.
RESOLUTION 13:10
Motioned (Donohue) seconded (Padilla-Chavez) by roll-call vote of 7-0, and
by advisory vote of Aye (Student Trustee), the board moved to adopt
Resolution 13:10, Authorizing the Issuance of the Hartnell Community
HCCD REGULAR MEETING – AUGUST 6, 2013
Page 5 of 8
College District (Monterey and San Benito Counties, California) 2013
General Obligation Refunding Bonds.
Trustee Padilla-Chavez asked about the life of the resolution and Dr. Lewallen
stated that there is no window period and the board’s action can be revisited at
any time the board wishes to. Trustee Freeman asked if implemented, would
it decrease the amount of taxes the public pays back, to which the response
was, yes.
PROPOSED NAME CHANGE
FOR CALL BUILDING
Motioned (Padilla-Chavez) seconded (Duran-Luchini) by roll-call vote of 7-0,
and by advisory vote of Aye (Student Trustee), the board moved to rename
the CALL Building to Student Services.
INFORMATION ITEMS
CONSTRUCTION PROJECTS
– UPDATE
The board received an updated, written report on the current construction
projects. The report is on Page 134 of the August 6, 2013 meeting packet
posted at: http://www.hartnell.edu/board/packets/080613.pdf
BUDGET UPDATE
Alfred Muñoz, Vice President, Administrative Services, presented a budget
update for the 2012-13 and 2013-14 fiscal years. The presentation is on page
137 of the August 6, 2013 meeting packet posted:
http://www.hartnell.edu/board/packets/080613.pdf
PROFESSIONAL
DEVELOPMENT AND
EDUCATION
Per Board Policy 2740 and AP 2740, the governing board is committed to its
ongoing development and continuous improvement as a board and as
individual board members. The board received professional development and
education opportunities available during academic year 2013-14 for planning
and budgeting purposes.
GRANT AWARDS
The Office of Advancement and Development works collaboratively with
college staff and faculty to identify, apply for, and secure grants to support the
strategic plan of the institution and its priorities and the board received a
written report on grants awarded to the college.
DEGREES APPROVED FOR
TRANSFER
Hartnell College now offers ten Associate Degrees for Transfer and faculty is
developing six more that will be reviewed by the curriculum committee in
2013-2014. The board received a written update on the degrees and received
a status summary of all transfer degrees as noted in California Community
Colleges Curriculum Inventory.
BOARD SELF-EVALUATION
On May 28, 2013 the Board of Trustees conducted its self-evaluation in
accordance with Board Policy 2745 and Accreditation Standard IV.B.1.g. The
self-evaluation process was facilitated by Dr. Jerome Hunter, retired
chancellor of the North Orange County Community College District and
consultant with the College Brain Trust. The board received the actionable
items that emerged from the self-evaluation along with the status of each of
the items.
HCCD REGULAR MEETING – AUGUST 6, 2013
Page 6 of 8
REPORTS FROM THE
BOARD
Student Trustee Duran-Luchini reported that she is preparing and looking
forward to fall and that she has enjoyed her summer spending time with her
son.
Trustee Pruneda reported that he likes the new athletic logo painted on the
gym; that he is not happy with the college being placed on probation and
would like to see meetings planned for board members, faculty, staff, and
anyone else who wants to listen. He attended a Western Stage meeting and
the committee visited the Main Stage. He is impressed with the operation, but
the sound system needs upgrading and he hopes the system can be replaced.
Also, he announced that he plans to attend the Western State donor event
scheduled tomorrow, 4-6 p.m. He quoted, “Ignorance is a curse of God;
knowledge is a wing with which we fly to Heaven”. He encouraged the board
to attend the Western Stage production, Zoot Suit beginning September 7th;
that this performance ties into what our city is facing with gangs; that he
believes there is a doable solution – that everyone needs to acknowledge and
have an open, honest talk about what is happening in our city and strategize
short and long term – that he believes it starts at the elementary level.
Trustee Freeman suggested the college host a public forum and invite all
elected officials and anyone who wants to participate to talk about the
violence in our city. Also, he would like to see the reading, writing, and math
labs return. He announced that Salinas Valley Sports will host the first
Annual Hall of Fame on August 31st where Hartnell folks such as Tony
Teresa, Anthony Tony, Marv Grim, and Ernie Camacho will be inducted.
Also, the Hartnell football games will start at the Salinas High Stadium, but
the remaining will be held in the new Rabobank Stadium. In closing, Trustee
Freeman welcomed all new employees.
Trustee Padilla-Chavez gave a shout out to all of the women who made WELI
a huge success this year; that she had the opportunity to speak to the cohort
and she gave kudos to the staff and volunteers for all of their work. Also, she
commended the director of athletics and staff for all of the athletic camps this
summer – that her daughter participated in the basketball camp and that it was
a quality program. Trustee Padilla-Chavez thanked Dr. Lewallen and his
team for working so diligently this summer for “staffing” the college - that it
is exciting to start the new year with a full house.
Trustee Gonzalez-Castro announced an upcoming workshop co-sponsored by
the Monterey County School Board Association: Monterey County
Educational Leadership Summit for School Board Trustees and
Superintendents on Wednesday, November 13, 2013, 8:30-4 p.m., The Inn
Spanish Bay. She asked the board to save the date. Trustee Gonzalez-Castro
stated that she is proud and grateful to be part of the board; that representing
the college is amazing – Hartnell makes a difference in this community. Also,
she thanked Mike Thomas for transporting children from her summer
program to Big Sur. She thanked Dr. Lewallen for his work in hiring new
employees over the summer.
HCCD REGULAR MEETING – AUGUST 6, 2013
Page 7 of 8
Trustee Montemayor is pleased with all the good that is done at the college
and that he appreciates receiving the reports; he welcomed all new employees
to the college. In closing, he stated that the college’s accreditation is critical to
him and that he does not want to see the college step back.
Trustee Donohue stated that the Kinship Center is important to the college
and the community; she recognized the retirement of Mike Cunnane and
thanked him for his service over the years.
Trustee DePauw stated that she is impressed with all of Dr. Lewallen’s
accomplishments during his first year; that she is pleased to see positions
filled on a permanent basis and she thanked Dr. Lewallen and staff for their
work. Also, she stated that she is pleased that the college has communicated
to the staff, the students, and the community regarding accreditation.
ANNOUNCEMENTS
Trustee DePauw announced there is no development session scheduled for
August and that the next meeting is September 3, 2013, 5 p.m.
ADJOURNMENT
The meeting adjourned at 7:30 p.m.
Candi DePauw
Board President
HCCD REGULAR MEETING – AUGUST 6, 2013
Willard Lewallen, Ph. D.
Board Secretary
Page 8 of 8
APPENDIX A
One Person Up-Right Lift (1)
Make/model is an "Up-Right UL33 and the approximate value is $100. It is unusable and is
recommended for scrap.
COMPUTERS
991546
15092878
15092902
10071344
19010288
15092879
17052140
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15105683
PRINTERS
CNCC7342M6
CNRXL55415
USBNJ44043
USNC093058
U61407C6X215419
USNC093599
JPLGD12983
USNC100044
CNGXG48262
CNRXL55391
USEF151594
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CNRXB87970
MY0AF1D0WK
CNGXH08204
MY3872B2WR
MY5384B0SC
USGNS05208
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CNDY46125
USNC127616
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USBNK11830
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USNC092835
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CNGXB87970
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US68F1301X
USGNN12481
USBNK17205
CNAC84K061
USNC100050
CN1311F1X8
CNRXB98309
U61944M8J231370
MONITORS
065817846
Q8Y070303108
907NDKD5R373
907NDCR5R123
907NDRF5R118
907NDFV5R043
BZ000608411608
BZ000608411949
BZ000608411797
BZ000612220571
BZ000608411942
BZ000608411944
BZ000608411132
51012680NA
003NDEZ25492
BQK807C03545
APPENDIX B
THE FOLLOWING PERSONNEL ACTIONS WERE APPROVED AND/OR RATIFIED BY THE
HARTNELL COLLEGE BOARD OF TRUSTEES AT THEIR REGULAR MEETING OF AUGUST 6, 2013
Detail
I. Approve short-term staffing request:
1. Science Lab Technician – Math & Science Department - $ 16.94/hr (up to 10 hrs/week).
August 16 – December 19, 2013.
II. Retirements, resignations, releases, and leave requests:
A. Ratify retirements of academic personnel:
1. Aurora Mendez, Spanish Instructor – (#F-52), Academic Affairs, effective May 31, 2013.
2. Ali Amercupan, Welding Instructor – (#F-3), Academic Affairs, effective June 9, 2013.
3. John Sword, Mathematics Instructor – (#F-83), Academic Affairs, effective May 31, 2013.
B. Ratify retirement of management personnel:
1. Michael Cunnane, Food Services Manager, (#A-9), effective July 6, 2013.
III. Appointments:
A. Ratify appointments of faculty personnel:
1. Toni Gifford, Nursing Instructor, (#F-37), Academic Affairs, Step 13, Column B,
effective August 16, 2013.
2. Mercedes Quintero, Counselor/Career & Transfer Center Coordinator, (#F-16),
Academic Affairs, Step 3, Column B, effective August 16, 2013.
3. Michael Davis, Welding Instructor, (#F-3), Academic Affairs, Step 6, Column A,
effective August 16, 2013.
4. Nancy Wheat, Biology Instructor, (#F-122), Academic Affairs, Step 6, Column C,
effective August 16, 2013.
5. Senorina Vazquez, Mathematics Instructor, (#F-83), Academic Affairs, Step 12, Column
C, effective August 16, 2013.
B. Ratify appointments of management positions:
1. Mark Sanchez, Dean of Student Affairs (Student Success), (#A-67), Student Affairs,
Range III, Step E, effective August 20, 2013.
2. Esmeralda Owen, Director of Communications, (#A-68), Foundation, Range X, Step D,
effective August 19, 2013.
C. Ratify appointment of classified employee:
1. Andrea Marble Gomez, 40 hours per week, 12 months per year, Human Resources
Specialist – Confidential, (#CF-9), Range 20, Step B, effective August 12, 2013.
2. Megan Blevins, 40 hours per week, 12 months per year, Instructional Tecnologist –
Classified, (#CC-118), Range 37, Step B, effective August 19, 2013.
D. Ratify appointments of part-time instructors for summer session 2013:
1. Eric D. Becerra, Counseling
2. Connie R. Brick, Nursing Vocational
3. Liz Cecchi Ewing, Library
4. Jordan Daniels, Construction
5. Toni Gifford, Nursing
6. Rhonda Kirkpatrick, Theater Arts
7. Robin McKee-Williams, Theater Arts
8. Martha Pantoja, Counseling
9. Michael Phillips, Physical Education
Page 1 of 6
E. Ratify appointments of part-time instructors for fall semester 2013:
1. Gerardo G. Aleu, Mathematics
2. Irene L. Amster, English
3. Elizabeth Andrade, Psychology
4. Alejandro Arce, Photography
5. Eric D. Becerra, Counseling
6. Olga Blomgren, English
7. Brian Brady, English as a Second Language
8. Michael Branstetter, Mathematics
9. Gabriel Bravo, Counseling
10. Elsa R. Brisson, Family & Consumer Studies
11. Zoe Buck, Astronomy
12. Jeff Bynes, English
13. Fernando Cabrera, Spanish
14. Susannah Carney, English
15. Bobby Carrillo, Administration of Justice
16. Ying Chu, Mathematics
17. Jenny H. Cogswell, English as a Second Language
18. Phillip Collins, Music
19. Catherine R. Dacosta, Mathematics
20. Paul A. Doughty, English as a Second Language
21. Julie Edgcomb, Psychology
22. William M. Faulkner, Music
23. Marilu Flores, Spanish
24. Alicia Fregoso, Counseling
25. James Frye, English as a Second Language
26. Susan Fujimoto, English
27. Lynn Hilden, Mathematics
28. Kristy Holland, History
29. Christopher Houston, English
30. Jonathan P. Hubbard, Biology
31. Ben Jimenez, Administration of Justice
32. Hortencia Jimenez, Sociology
33. Calvin K. Kanow, Art
34. Rhonda Kirkpatrick, Theater Arts
35. John D. Koza, Music
36. Derrick Lavoie, Biology
37. Jose Lopez, Business
38. Joshua Lyman, Communication Studies
39. Suzzanne Mansager, English
40. Maria Marquez, Spanish
41. Julie Martin, Oceanography
42. Alfred Martinez, Administration of Justice
43. Alvaro Mercado, Spanish
44. Ernest Mercuri, Political Science
45. Ann Merville, Anthropology
46. Mariam Mooney, Mathematics
47. Glenda Mora, English
48. Pamela S. Murakami, Art
Page 2 of 6
49.
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62.
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73.
Jose Armando Oviedo, Mathematics. Appointment based on equivalency as follows:
master's and bachelor’s degrees in electrical engineering from UCSC. Master's in related
discipline and 15 units of graduate work in math.
Jennifer W. Pagliaro, Art
Martha Pantoja, Counseling
Jaeduck Park, English
Michael Parker, Administration of Justice
Mary H. Paulson, Communication Studies
Gerardo Perez, Computer Office Technologies
Marie Perucca-Ramirez, English as a Second Language
Ayaz Pirani, English
Elizabeth Ratay, Music
Ralph Rianda, Agricultural Business Technology
Humberto Rico, Spanish
Sylvia A. Rios, Art
Wendy R. Roscher, English
Sandra K. Rudo, Music
Charmaigne L. Scott, Computer Office Technologies
Barry S. Sheppy, Spanish
Deborah L. Sturt, Communication Studies. Appointment based on equivalency as
follows: master's in education/TESOL, bachelor's in communications. Has 20 graduate
level units related to communications.
Patricia T. Sullivan, Art
Janine Tabor, English as a Second Language
James Thompson, Biology
Diana Upton, Early Childhood Education
Gemma Uribe-Cruz, Counseling
Galina Vinokurov, Music
Paul Yun, English
F. Ratify appointments of Professional Experts:
Hartnell College provides Crisis Counseling Services that are completely confidential and free
of charge to enrolled Hartnell students. A Marriage & Family Therapist Counseling Intern is
available to assist students in crisis:
1. Janie Parra-Salaz, $20/hr (20 hrs/week), counselor, July 1, 2013 – July 1, 2014.
The High School Equivalency Program (HEP) is funded by the US Department of Education
Office of Migrant Education. HEP is a migrant education program designed to assist migrant
and seasonal field workers obtain their GED and employment, military service,
apprenticeship, Certificate of Skills Acquisition, Certificate of Achievement, or Associate’s
Degree:
2. Elvia Claudia Flores, $30/hr (12 hrs/week), instructor, July 1, 2013 – June 30, 2014.
3. Miguel Zuniga, $30/hr (12 hrs/week), instructor, July 1, 2013 – June 30, 2014.
Grants and special programs associated with the Center for Advanced Technology typically
require execution of program elements related either to outreach and promotion of CTE study
and career options, or to linking CTE students with career opportunities in the form of
internships and job placements. In some cases, both objectives are met:
4. Christine Pedersen, $35/hr (25 hrs/week), coordinator, July 1, 2013 – June 30, 2014.
The mission of the East Salinas GEAR UP program is to increase the number of students who
are prepared to enter and succeed in post-secondary education. The purpose of the East
Page 3 of 6
Salinas GEAR UP is to give more low-income students the academic skills, psychosocial support services (such as counseling and mentoring), information, and financial
assistance needed to enter, pursue, and succeed in post-secondary education.
5. Carolina Suarez Tinoco, $15/hr (30 hrs/week), mentor, June 18 – July 19, 2013.
6. Ana Maria Vallejo Uribe, $15/hr (30 hrs/week), mentor, June 18 – July 19, 2013.
The Basic Skills Initiative is a state-wide initiative devoted to helping under-prepared students
attain the basic skills necessary to succeed in college. This intensive program will focus on
academic writing and reading skills necessary for success in ESL 265/English 253 and
ESL/English 101, which are prerequisites for English 1A. Students will build competency in
academic English by reviewing specific grammar issues difficult for non-native speakers:
7. Karina Young, $11.65/hr (30 hrs/week), student support, July 3 –July 24, 2013.
Hartnell’s theater arts program/The Western Stage (TWS) provides students the opportunity
to learn their craft within a professional context:
8. Lorenzo Aragon, $5,400 total, director, July 20 – November 12, 2013.
9. Donna Federico, $6,300 total, makeup and hair design, June 17 – December 20, 2013.
10. Rebecca Nelson, $1,200 total, musician, June 26 – July 27, 2013.
11. David Parker, $18,000 total, scenic design construction, July 11 – December 20, 2013.
12. Stephen Tosh, $1,600 total, musician, June 18 – July 27, 2013.
The categorically funded program, Disabled Students Programs and Services (DSP&S), offers
supportive services and instruction for students with disabilities:
13. Krista Adams, $46/hr (as needed), interpreter, June 2, 2013 – June 1, 2014.
14. Patricia Green, $32/hr (as needed), interpreter, June 23, 2013 – June 23, 2014.
15. Sarah Vasey, $37/hr (as needed), captionist, June 20, 2013 – June 20, 2014.
The Foster Kinship Care Education Program (FKCE) provides advanced training for current
and prospective foster, relative, and non-related extended family member caregivers, adoptive
parents, and local agency employees. It also provides support for foster home recruitment
activities. This grant-funded program is a joint effort of the California Community College
Chancellor’s Office and the Department of Social and Employment Services (DSES).
Assignments include orientation leaders, trainers, childcare and activity providers, and program
coordination:
16. Grecia Cordova, $13/hr (as needed), childcare, July 1, 2013 – June 10, 2015.
17. Carolina Cortez, $50/hr (as needed), FKCE trainer, July 1, 2013 – June 10, 2015.
18. Jason Hall, $40/hr (as needed), FKCE trainer, July 1, 2013 – June 10, 2015.
19. Rebekah Jessen, $13/hr (as needed), childcare, July 1, 2013 – June 10, 2015.
The Athletic Program provides competitive opportunities for Hartnell students, and professional
experts assist coaches in fulfilling the program’s mission:
20. Edward Barber, $150 total, assistant track coach – summer camp, July 29 – August 2, 2013.
21. Jeffery Eaton, $300 total, assistant baseball coach – summer camp, June 24 – 28, 2013.
22. Phil Garcia, $25/game (as needed), concessions, November 1, 2012 – February 28, 2014.
23. Carly Haddan, $150 total, assistant women’s basketball coach – summer camp, July 8 – 12, 2013.
24. Paul MacDonald, $150 total, assistant softball/tennis coach – summer camp, July 15 – 19, 2013.
25. Maximino Matsuhara, $150 total, assistant tennis coach – summer camp, July 1 – 5, 2013.
26. Michael Poulin, $300 total, assistant baseball coach – summer camp, June 24 – 28, 2013.
27. Efrain Ruiz, $300 total, assistant baseball coach – summer camp, June 24 – 28, 2013.
28. Mark Temple, $2,000 total, swim coach – summer camp, June 17 – July 26, 2013.
29. Steve Teresa, $300 total, assistant baseball coach – summer camp, June 24 – 28, 2013.
30. Mitch Torres, $150 total, assistant baseball coach – summer camp, June 24 – 28, 2013.
Page 4 of 6
31. Briana Villagomez, $150 total, assistant volleyball coach – summer camp, July 15 – 19, 2013.
32. Briana Villagomez, $3,500 total, assistant volleyball coach, August 19 – November 10, 2013.
NASA-Science Engineering Mathematics and Aerospace Academy provides supplemental
instruction in science, engineering and math to K-12 students in after-school, Saturday, and
summer camp sessions. Program employs community teachers to deliver instruction in
curriculum provided by NASA:
33. Kaley Grimland, $25/hr (25 hrs/week), coordinator, May 24, 2013 - May 23, 2014.
The 2013 Summer Bridge Program is a 5-week course designed to provide STEM (science,
technology, engineering & math) and health care course strengthening to graduating seniors in
the Salinas Valley who plan on attending Hartnell College in the coming fall:
34. Ana Ibarra, $12/hr (40 hrs/week), tutor, June 17 – July 5, 2013.
35. Velia Nunez, $12/hr (15 hrs/week), tutor, June 24 – July 5, 2013.
36. Carissa Perez, $18/hr (40 hrs/week), lead tutor, June 24 – July 18, 2013.
37. Ernesto Yzquierdo, $2,160 total, engineering instructor, July 8 – 18, 2013.
Music 20 College Choir and Music 21 Chamber Singers require an accompanist to play in the
choir classes for fall semester:
38. Barbara Vella, $20/hr (10 hrs/week), accompanist, August 19 – December 19, 2013.
G. Ratify appointment of substitutes:
1. Maria Marin, $16.14 (30 hrs/week), visual arts instructional, July 17 – December 19, 2013.
2. Laura Zavala, Instructional Operations Technician – Academic Affairs - $ 19.12/hr (40
hrs/week). August 22 – September 30, 2013.
H. Ratify appointment of playground assistants:
1. Maria Dagnino, $14/hr (35 hrs/week), August 5, 2013 – June 30, 2014.
2. Maria Jacqueline Uribe, $14/hr (35 hrs/week), August 5, 2013 – June 30, 2014.
I.
Ratify appointment of Student Worker for summer session 2013:
1. Yesmin Arevalo DeAnda, Child Development Center, Student Worker IV
2. Lorenzo Ascencio, SMI/Title V Cusp, Student Worker IV
3. Nayeli Bravo, Tutorial, Student Worker III
4. Jesus E. Campos, Title V, Student Worker III
5. Mercedes Capillo, SMI/CUSP/NPS, Student Worker IV
6. Maria S. Carranza, Child Development Center, Student Worker III
7. Anita Casarez, Student Life Center, Student Worker III
8. Arturo Castro, Cafeteria, Student Worker I
9. Mariela Ceja, Title V, Student Worker III
10. Luis Cruz, Tutorial, Student Worker III
11. Luis Cruz-Marin, ASHC, Student Worker III
12. Luis Cruz-Marin, Admission & Records/Financial Aid, Student Worker III
13. Jesus Edeza, Tutorial, Student Worker III
14. Mariah Fonseca, Tutorial, Student Worker III
15. Jacqueline Gacayan, EOPS, Student Worker II
16. Alexsandria Galaviz, EOPS, Student Worker II
17. Danielle Galvan, EOPS, Student Worker II
18. Shannon Gattis, ASHC, Student Worker III
19. Angelica Gomez, EOPS, Student Worker II
20. Jose Hinojosa, Tutorial, Student Worker IV
21. Judy Julius, Maintenance, Student Worker I
Page 5 of 6
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
Raychel Kolofske, Math Computer Science, Student Worker IV
Brian Lewis, Tutorial, Student Worker III
Richard Lopez, Tutorial, Student Worker III
Ivan Lopez Mendoza, Tutorial, Student Worker III
Manuel Malagon Villagomez, Information Systems, Student Worker III
Cynthia Martinez, New Media Center, Student Worker IV
Elia Martinez, Tutorial, Student Worker III
Mayra Martinez, Tutorial, Student Worker IV
Lisett Mendoza, Title V, Student Worker III
Christian Millan, Tutorial/Title V/Math Academy, Student Worker III
Sukhmani Mohar, MESA, Student Worker IV
Karina Montejano, Tutorial, Student Worker III
Pavel Morales, Tutorial/Title V/Math Academy, Student Worker III
Alexis Muñoz, Tutorial, Student Worker II
Truc Nguyen, Cafeteria, Student Worker I
Rosalia Olivera, Child Development Center, Student Worker IV
Andres Ortiz, ASHC, Student Worker III
Frank Osorio, Tutorial, Student Worker III
Olga Pena-Fuentes, Child Development Center, Student Worker III
Christopher Perez, Tutorial/Title V/Math Academy, Student Worker III
Edmundo Perez, Tutorial, Title V STP/Science Academy, Student Worker III
Luis Perez Silva, SMI/CUSP, Student Worker IV
Nicole Piffero, Admission & Records/Financial Aid, Student Worker III
Lisset Ramirez, Tutorial, Student Worker III
Rex Ramos, Admission & Records/Financial Aid, Student Worker III
Maria I. Reyes Carranza, Tutorial, Student Worker III
Sara N. Rodriguez, Tutorial, Student Worker III
Crystal Roque-Jimenez, Child Development Center, Student Worker I
Andrea Ruiz, Tutorial, Student Worker II
Stefannie Sanchez-Flores, Financial Aid, Student Worker III
Maria M. Santana Barragan, Child Development Center, Student Worker IV
Christine Savala, Tutorial, Student Worker IV
Ariel Torres, Counseling, Student Worker II
Reina Tovar, Tutorial, Student Worker IV
Maria Evelin Villicana, Tutorial/Title V/Math Academy, Student Worker III,
Kristina Webster, Admission & Records/Financial Aid, Student Worker III
Carolyn Worden, Child Development Center, Student Worker I
Mary R. Yasay, Admission & Records/Financial Aid, Student Worker III
J. Ratify appointment of Student Worker for fall semester 2013:
1. Lorenzo Ascencio, SMI/Title V Cusp, Student Worker IV
2. Maria S. Carranza, Child Development Center, Student Worker III
3. Jocelyn Gonzalez-Martinez, Admission & Records, Student Worker III
4. Rosalia Olivera, Child Development Center, Student Worker IV
5. Olga Pena-Fuentes, Child Development Center, Student Worker III
6. Luis Perez Silva, SMI/CUSP, Student Worker IV
7. Maria Santana Barragan, Child Development Center, Student Worker IV
Page 6 of 6
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
Number
Disbursements
X. B.
Area
Office of Administrative Services
Prepared by: Alfred Muñoz, Vice President
Status
Consent
Reference
Strategic Priority – 4
Accreditation Standard – III.D.
BACKGROUND / SUMMARY
The attached lists of disbursements from district accounts are presented for ratification.
COUNTY WARRANTS
Any or all of the following funds:
General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled
Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria; SelfInsurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan, and Trust; and
Intercollegiate Athletics.
DATE
07/09/13
07/11/13
07/16/13
07/18/13
07/23/13
07/30/13
Subtotal
WARRANT NUMBER
12018977
12019311
12019890
12020329
12021044
12022406
12019113
12019343
12019957
12020440
12021093
12022482
# OF WARRANTS
137
33
68
112
50
77
AMOUNT
$1,664,440.78
$490,747.53
$126,075.27
$165,471.64
$257,770.24
$215,096.94
$2,919,602.40
Note: Legal fees in above summary total $10,970.84
CHECKING ACCOUNTS
General Fund Revolving
DATE
July 13
Total
WARRANT NUMBER
10552
10560
# OF WARRANTS
8
AMOUNT
$10,355.83
$2,929,958.23
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the disbursements from district accounts.
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
Addendum to Memorandum of
Understanding between Hartnell CCD and
Rockefeller Philanthropy Advisors, Inc.
(Academy for College Excellence)
Number
X. C.
Area
Academic Affairs
Prepared by: Lori Kildal, Vice President
Status
Consent
Reference
Strategic Priority – 1, 5 and 6
Accreditation Standard – II. A.
BACKGROUND / SUMMARY
Hartnell College has partnered with the Rockefeller Philanthropy Advisors, Inc. (RPA) since 2010
to facilitate research on the efficacy of the ACE curriculum by providing an electronic file containing
information on students enrolled in the ACE curriculum. The data file including student identifiers,
final grades, and student demographics has been sent to ACE to calculate course completion and pass
rates for classes conducted before and after students participated in ACE.
RPA desires to extend through 2018 the period for analysis of the data that has been shared between
Hartnell College and the Academy for College Excellence as a sponsored project of Rockefeller
Philanthropy Advisors, Inc. ACE agrees to keep all data received from Hartnell College secure and
confidential. Furthermore, ACE agrees to act in accordance to FERPA Laws, and will use the data only
for research purposes for the evaluation of the effectiveness of ACE’s educational programs on student
outcomes. Data on non-ACE students will be used for statistical comparisons and to form comparison
groups that enable the determination of program effects. Hartnell College will continue to provide all
required data through the completion of the data collection period in November 2013.
RECOMMENDATION
The administration recommends that the Board of Trustees approve the Addendum to the Data
Collection Memorandum of Understanding between Hartnell Community College District and
Rockefeller Philanthropy Advisors, Inc.
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 3, 2013
Number
X. D.
Personnel Actions
Area
Status
Human Resources & Equal Employment
Opportunity
Consent
Prepared by: Terri Pyer
Reference
Strategic Priority – 4
Accreditation Standard – III.A.
RECOMMENDATION
The administration recommends that the Board of Trustees approves and ratifies the personnel
actions as listed:
Ratification of:
3
5
2
3
42
40
2
1
2
9
21
167
appointments of faculty personnel
appointments of management positions
appointments of short-term hourly employees
part-time instructor hires for summer session
part-time instructor hires for fall semester
appointments of professional experts
appointments of substitutes
appointment of playground assistant
appointments of volunteer positions
student worker hires for summer session
student worker hires for fall semester
stipends paid to faculty
Detail
I.
Appointments:
A. Ratify appointments of faculty personnel:
1.
Angelo Bummer, temporary full-time English Instructor, (#F-123), Academic
Affairs, Step 4, Column B, effective August 16, 2013 thru December 20, 2013.
2.
Levy Zamora, temporary full-time Communications Instructor (#F-124),
Academic Affairs, Step 2, Column B, effective August 16, 2013 thru December
1
20, 2013.
3.
Laura Fatuzzo, full-time, tenure-track Physics Instructor (#F-102), Academic
Affairs, Step 6, Column B, effective August 16, 2013.
B. Ratify appointments to management positions:
1.
Augustine Nevarez, Director of Student Affairs (Student Life), (#A-69), Student
Affairs, Range IX, Step C, effective August 12, 2013.
2.
Kathy Mendelsohn, Dean of Academic Affairs (Learning Support & Resources),
(#A-70), Academic Affairs, Range III, Step D, effective August 14, 2013.
3.
Shannon Bliss, Dean of Academic Affairs (Math, Science and Engineering), (#A71), Academic Affairs, Range III, Step A, effective August 14, 2013.
4.
Olivia Davalos, Deputy Sector Navigator (#A-72), Academic Affairs, Range IX,
Step B, effective July 8, 2013. This is a grant-funded position.
5.
Jill Sweeney, Food Services Manager (#A-9), Administrative Services, Range XI,
Step C, effective September 23, 2013.
C. Ratify appointments of short-term hourly employees:
1.
Colleen Green, $27.60/hr (40 hrs/week), CDC teacher, August 12 – December 24,
2013. (Approval of short-term hourly position was granted on July 2, 2013).
2.
Miguel Zavala, $16.14/hr (25 hrs/week), accounting assistant, August 8 – 30,
2013. (Approval of short-term hourly position was granted June 4, 2013).
D. Ratify appointments of part-time instructors for summer session 2013:
1.
2.
3.
Jennifer Pagliaro, Interdisciplinary Studies
Lee Ritscher, English
Pamela Shen, English
E. Ratify appointments of part-time instructors for fall semester 2013:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Guy Agrati, Nursing
Tammie Attaway, Counseling
Amy Barrett-Burnett, Counseling
Gabriel Bravo, Counseling
Connie Brick, Nursing
Laura Cannon, English
Fernando Carrillo, Automotive Technology
Jordan Daniels, Construction
Sergio Diaz, Counseling
2
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
Maria Dolores Christensen, Counseling
Jovita Dominguez, Nursing
Jennifer Fellguth, Library
Isabel Ferraris, Biology. Appointed based on equivalency as follows: 57.5
combined graduate & upper division coursework in biological sciences. Has
completed the degree evaluation process, which conferred equivalency to a DDS
degree.
Thomas Forgette, Welding
Lisa Fuentes, Agriculture Business Technology
Richard Givens, Counseling
Wanda Guibert, English
Elvia Guzman, Counseling
Paula Haro, Team Self-Management – ACE
Nathaniel Harkleroad, Agriculture Business Technology
Judy Huddleston, English
Kara Kuvakas, Geology. Appointed based on equivalency as follows: Master's in
environmental science which is related to geography, plus 15 units in field
discipline. Equivalency met by a combination of undergraduate and graduate
coursework in environmental sciences.
Matthew Love, Chemistry
Joseph Martinez, Counseling
Alvaro Mercado, Spanish
Byron Merville, Health Services
Linda Minor, Nursing
Teresa Moreno, History. Appointed based on equivalency as follows: Education
includes Bachelor's in history and 44 units graduate level in history and graduate
level research writing coursework.
William Musselman, Automotive Technology
Raylene Potter, Mathematics
Larry Robison, Automotive Technology
Candice Stafford, Agriculture Business Technology
Laura Saldaña, Counseling
Nancy Saldaña, Counseling
Nancy Sevier, Photography and Art
Alexandre Stoykov, Computer Science & Information Systems
Jonathan Teraji, Automotive Technology. Appointed based on equivalency as
follows: Has adequate coursework for an AA degree, 46 units including 18
breadth-required courses. Current valid certificates to work in California in
discipline: Bureau of Automotive Repair Smog Check License; ASE certification,
plus Toyota master.
Tracy Villanueva, Health Services
Jesus Villicana Ochoa, English as a Second Language
Robert Ward, Drafting
George Whaley, Automotive Technology
Maximino Zabala, Nursing
F. Ratify appointments of Professional Experts:
3
The Hartnell College Math Academy was a two-week, not-for-credit, non-graded program
designed for incoming freshmen whose placement scores on the Accuplacer diagnostic test do
not qualify them for pre-algebra or for elementary algebra. There were two separate Math
Academy sessions, running concurrently for two weeks, five days per week and six hours per
day:
1.
Juan Castro, $11.65/hr (25 hrs/week), lifeline tutoring, July 30 – December 19,
2013
2.
Maria Rosario Chua, $11.65/hr (25 hrs/week), lifeline tutoring, July 30 –
December 19, 2013.
3.
Yesenia Lopez, $11.65/hr (25 hrs/week), lifeline tutoring, July 30 – December 19,
2013.
4.
Christine Zavala, $11.65/hr (25 hrs/week), lifeline tutoring, July 30 – December
19, 2013.
Hartnell’s theater arts program/The Western Stage (TWS) provides students the opportunity to
learn their craft within a professional context:
5.
6.
7.
Juliane Starks, $7,500 total, costume designer, July 27 – November 15, 2013.
Christopher Villa, $1,500 total, choreography, August 3 – September 7, 2013.
William Wolak, $4,200 total, director, July 27 – November 2, 2013.
The Foster Kinship Care Education Program (FKCE) provides advanced training for current
and prospective foster, relative, and non-related extended family member caregivers, adoptive
parents, and local agency employees. It also provides support for foster home recruitment
activities. This grant-funded program is a joint effort of the California Community College
Chancellor’s Office and the Department of Social and Employment Services (DSES).
Assignments include orientation leaders, trainers, childcare and activity providers, and
program coordination:
8.
9.
10.
11.
12.
13.
14.
15.
16.
Karen Clampitt, $50/hr (as needed), FKCE instructor, July 30, 2013 – June 10,
2015.
Gabriela Clemente, $13/hr (as needed), childcare, July 1 – June 10, 2015.
Jason Hall, $40/hr (as needed), wraparound instructor, July 1, 2013 – June 10,
2015.
Mariana Jimenez, $17/hr (as needed), childcare coordinator, July 1, 2013 – June
10, 2015.
Mariana Jimenez, $17/hr (as needed), training supervisor, July 1, 2013 – June 10,
2015.
Mariana Jimenez, $50/hr (as needed), translator, July 1, 2013 – June 10, 2015.
Juana Jimes, $40/hr (as needed), FKCE instructor, July 1 – June 10, 2015.
Juana Jimes, $22/hr (as needed), FKCE trainer, July 1 – June 10, 2015.
Alejandra Moreno, $16/hr (as needed), childcare lead, July 1, 2013 – June 10,
2015.
4
17.
18.
19.
20.
21.
22.
23.
24.
Alejandra Moreno, $13/hr (as needed), childcare, July 1, 2013 – June 10, 2015.
Alejandra Moreno, $16/hr (as needed), training supervisor, July 1, 2013 – June
10, 2015.
Patricia Ramirez, $22/hr (as needed), FKCE relative liaison, July 1, 2013 – June
10, 2015.
Virginia Ray, $22/hr (as needed), FKCE relative liaison, July 1, 2013 – June 10,
2015.
Norma Smith, $100/hr (as needed), DSES trainer, July 1, 2013 – June 10, 2015.
Norma Smith, $50/hr (as needed), translator, July 1, 2013 – June 10, 2015.
Norma Smith, $45/hr (as needed), FKCE instructor, July 1, 2013 – June 10, 2015.
Nancy Upadhye, $40/hr (as needed), FKCE trainer, August 1, 2013 – June 10,
2015.
The Athletic Program provides competitive opportunities for Hartnell students, and
professional experts assist coaches in fulfilling the program’s mission:
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
Jorge Alvarez, $25/game (as needed), football chain official, September 2, 2013 –
November 30, 2014.
Andrew Asuncion, $150 total, summer camp coach, July 29 – August 2, 2013.
Jessica Marie Dobbins, $150 total, summer camp counselor, July 29 – August 2,
2013.
Clarissa Hernandez, $150 total, summer camp coach, July 29 – August 2, 2013.
Frankie Martinez, $150 total, summer camp coach, July 29 – August 2, 2013.
Gaspare Montante, $2,500 total, assistant football coach, August 19 – November
10, 2013.
Abraham Mora, $25/game (as needed) football chain official, September 2, 2013
– November 30, 2014.
Rudy Mora, $25/game (as needed) football chain official, September 2, 2013 –
November 30, 2014.
Julian Nagata, $150 total, summer camp coach, July 29 – August 2, 2013.
Monica Nicholson, $150 total, assistant track coach - summer camp, July 29 –
August 2, 2013.
Leticia Jazmin Suarez, $150 total, summer camp counselor, July 29 – August 2,
2013.
Maria Carolina Suarez, $150 total, summer camp counselor, July 29 – August 2,
2013.
Sabrina Nicole Washington, $150 total, summer camp coach, July 29 – August 2,
2013.
The Nursing and Health Sciences Department comprises five programs: Registered Nursing,
Vocational Nursing, Emergency Medical Technician (EMT), Certified Nursing Assistant, and
Respiratory Care Practitioner. Lab instruction assistants are required to meet Board of
Registered Nursing (BRN) requirements for specific student-to-certified-instructor ratios:
38.
Michael Gibson, $35/hr (32 hrs/week), instructional aide, July 22, 2013 – July 1,
2015.
5
Administration of Justice 102 PC 832 Arrest and Firearms is designed to satisfy the
curriculum standards of the Commission on Peace Officer Standards and Training (POST) as
required by Penal Code 832, for the semesters:
39.
Ernesto Castro, $49.78/hr (16 hrs/week), instructor, August 19, 2013 – June 30,
2014.
40.
Anthony Gutierrez, $49.78/hr (16hrs/week), instructor, August 19, 2013 – June
30, 2014.
G. Ratify appointments of substitutes:
1.
Vanessa Rouch, $14.99/hr (40 hrs/week), Administrative Assistant – Title V, July
29 – August 31, 2013.
2.
Laura Zavala, $19.12/hr (40 hrs/week), Instructional Operations Technician, July
22 – September 30, 2013.
H. Ratify appointment of playground assistant:
1.
Jessica Boyce, $14/hr (35 hrs/week), August 5, 2013 – June 30, 2015.
I. Ratify appointments of volunteers:
1.
2.
Emily Kathryn Drop, Western Stage, July 31 – August 2, 2013.
Gregory Bosler, Planetarium, September 1, 2013 – September 1, 2015.
J. Ratify appointment of Student Worker for summer session 2013:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Angel Brooks, DSPS, Student Worker II
Daniel Cruz, Tutorial/Title V STP/Science Academy, Student Worker III
Matthew DeLeon, Tutorial/Title V/Math Academy, Student Worker III
Yeraldiny Jose, High School Equivalency Program, Student Worker I
Mayra Martinez, Tutorial/Math & Science Academy, Student Worker III
Rexavalmar Niduaza, Tutorial/Title V STP/Science Academy, Student Worker III
Brenda Santana, Tutorial/Title V/ Math Academy, Student Worker III
Ariel Torres, Counseling, Student Worker II
David Zendejas, Tutorial/Title V STP/ Science Academy, Student Worker III
K. Ratify appointment of Student Worker for fall semester 2013:
1.
2.
3.
4.
5.
6.
7.
Jessica Alcantar, Cafeteria, Student Worker I
Sonia Avila, Cafeteria, Student Worker I
Anita Casarez, Admission & Records, Student Worker II
Yanira Cortez, Cafeteria, Student Worker I
Ekaterine Franco, Title V/Library Circulation, Student Worker I
Verenis Gasca, King City Education Center, Student Worker III
Yeraldiny Jose, High School Equivalency Program, Student Worker I
6
8.
9.
10.
11.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Caitlin McGowan, Counseling, Student Worker I
Maricela Mendoza, Languages, Fine Arts & Student Support, Student Worker I
Truc Nguyen, Cafeteria, Student Worker I
Andres Ortiz, ASHC, Student Worker III
Luis Perez Silva, Student Support Tutorial, Student Worker III
Eduardo Puentes, Cafeteria, Student Worker I
Rex Ramos, Student Services, Student Worker III
Melissa Razo, CDC-Alisal, Student Worker I
Crystal Roque-Jimenez, Child Development Center, Student Worker II
Stefannie Sanchez-Flores, Financial Aid, Student Worker III
Patricia Valentin, Cafeteria, Student Worker I
Nicolasa, Villalobos, Cafeteria, Student Worker I
Kristina Webster, DSPS, Student Worker III
II. Special Projects or Stipends:
A. Ratify special project agreement payments:
1.
Andy Watt, $700 total, tennis/softball coach – summer camp, July 1 – 19, 2013.
B. Ratify payments for faculty for participating in hiring committees ($300 for
committees that met completely during the summer: $150 for committees that did only
some of their work in the summer):
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Ali Amercupan, $150
Tony Anderson, $750
Lindsey Bertomen, $300
Theresa Carbajal, $150
LaVerne Cook, $300
Alexander Edens, $300
Elizabeth Estrella, $450
Albert Graham, $150
Tarek Hussain, $150
Carol Kimbrough, $150
Stelvio Locci, $150
Kelly Locke, $300
Robert Maffei, $450
Yoshiko Matsushita-Arao, $300
Margaret Mayfield, $300
Daniel Perez, $300
Nancy Schur-Beymer, $300
Mark Weber, $150
Pam Wiese, $300
Lawrence Yee, $300
7
C. Ratify $75 payments for part-time faculty for attending the fall semester adjunct
orientation:
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
Guy Agrati
Elizabeth Andrade
Alejandro Arce
Tammie Attaway
Amanda Ayres
Amy Barrett-Burnett
Eric Becerra
Emilia Benavente
Isaac Benton
Gabriel Bravo
Elsa Brisson
Zoe Buck
Murat Bulut
Susanne Burns
Richard Burton
Fernando Cabrera
Juan Jose Campos
Alejandra Campos
Bobby Carrillo
Fernando Carrillo
Denise Castro
Marisela Cerda
Luis Chacon
Maria Christensen
Ying Chu
Mark Cisneros
Ronald Clark
Jenny Cogswell
Philip Collins
Philip Deutschle
David Doglietto
Jovita Dominguez
Paul Doughty
Jeffrey Eaton
Denyss Estrada
Sewan Fan
William Faulkner
Jennifer Fellguth
Isabel Ferraris
Marilu Flores
Thomas Forgette
Alicia Fregoso
James Frye
Susan Fujimoto
8
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
83.
84.
85.
86.
87.
88.
89.
90.
91.
92.
93.
94.
95.
96.
97.
98.
99.
100.
101.
102.
103.
104.
105.
106.
107.
108.
109.
110.
111.
112.
Nellis Gilchrist
Richard Givens
Crystal Gonzalez
Albar Guerrero
Michele Guido
Elvia Guzman-Garnica
Robin Hayes
Frank Henderson
Jeffrey Heyer
Lynn Hilden
John Himelright
Sera Hirasuna
Kristy Holland
Chris Houston
Judy Huddleston
Carolyn Jensen
Ben Jimenez
Hortencia Jimenez
Calvin Kanow
Jeffrey Kessler
John Koza
Sylvia Langland
Evelyn Lanka
William Laughton
Sam Lavorato
Jose Lopez
Matthew Love
Barbara Lutz
Paul MacDonald
Suzanne Mann
Suzzane Mansager
Maria Marquez
Julie Martin
Joseph Martinez
Rosalinda McNamara
Jose Mendez
Alvaro Mercado
Ernest Mercuri
Byron Merritt
Jose Moncada
Mariam Mooney
Glenda Mora
Peggy Munoz-Meador
Pamela Murakami
William Musselman
Sandra Nee
Norma Nichols
9
113.
114.
115.
116.
117.
118.
119.
120.
121.
122.
123.
124.
125.
126.
127.
128.
129.
130.
131.
132.
133.
134.
135.
136.
137.
138.
139.
140.
141.
142.
143.
144.
145.
146.
147.
148.
149.
150.
151.
152.
153.
154.
155.
156.
157.
158.
159.
Brian Palmer
Jaeduck Park
David Parker
Michael Parker
Mary Paulson
Gerardo Perez
Marie Perucca-Ramirez
Linda Plummer
Raylene Potter
Elizabeth Ratay
Humberto Rico
Sylvia Rios
Lee Ritscher
Larry Robison
Vicky Robison
Sandra Rudo
Laura Saldana
Nancy Saldana-Pimentel
Bridget Samano
Charmaigne Scott
Nancy Sevier
Steven Seymour
Barry Sheppy
Steven Shore
Patricia Sosa
Lesley Stamplemann
Jana Stiebel
Alexandre Stoykov
Eric Strayer
Deborah Sturt
Janine Tabor
Jonathan Teraji
James Thompson
Afshin Tiraie
Mary Toney
Daniel Torres
Mary Touton
Diana Upton
Gemma Uribe-Cruz
Jesus Villicana
Nancy Villicana
Galina Vinokurov
Robert Ward
Carrie Washburn
Sabine Wecker
Dana Weston
Marisol White
10
160.
161.
162.
163.
164.
165.
166.
167.
Neil Withers
Henry Wong
Rhiannon Woo
Daphne Young
Paul Yun
Maximiliano Zabala
Laurel Zdeblick
Emilia Zuniga
11
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 3, 2013
Number
XI. A.
Adoption of the 2013-2014 Budget
Area
Status
Office of Administrative Services
Action (Roll-call)
Prepared by: Alfred Muñoz, Vice President
Reference
Strategic Priority – 4
Accreditation Standard – III.D.
BACKGROUND / SUMMARY
The 2013-2014 budget is presented for public review and adoption by the Board of Trustees per the
California Code of Regulations (Title 5), Sections 53801 and 53805.
RECOMMENDATION
Having conducted the Public Hearing on the budget, the administration recommends that the Board of
Trustees adopt the budget for fiscal year 2013-2014.
AGENDA ITEM FOR BOARD MEETING OF:
Title
Budget Revisions
September 3, 2013
Number
XI. B.
Area
Status
Office of Administrative Services
Action
Prepared by: Alfred Muñoz, Vice President
Reference
Strategic Priority – 4
Accreditation Standard – III.D.
BACKGROUND / SUMMARY
The Board of Trustees recognizes that the annual budget of the District is a financial plan and is subject
to adjustments during the fiscal year caused by changes in enrollments, programs, services, and the cost
of goods and services.
Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget revisions
consist of transfers between major object expenditures or from the appropriations for contingencies, as
well as budgetary increases for the use of funds not included in the original budget.
All budget entry numbers are assigned automatically assuring a complete sequence accounting. Numeric
breaks on the attached report are due to the exclusion of budget transfers, which do not require Board
approval. The accompanying Budget Journal Entry Detail Report was produced directly from the
accounting software.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the budget revisions for fiscal year
2013-2014 numbered 10406 to 10432.
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
Resolution 13:11, Designating Authorized
Agents to Sign School Orders
Number
XI. C.
Area
Status
Office of Administrative Services
Action (Roll-Call)
Prepared by: Alfred Muñoz, Vice President
Reference
Strategic Priority – 4
Accreditation Standard – III.D.
BACKGROUND / SUMMARY
This Resolution, submitted to the Monterey County Office of Education, gives authorization to the
below agents of the District signature authority on documents such as payroll reports and vendor
voucher registers, in order to draw funds from District accounts.
Authorized agents:
Willard Clark Lewallen, Superintendent/President
Alfred Muñoz, Vice President, Administrative Services
Tracey L. Richardson, Controller
RECOMMENDATION
The administration recommends the Board of Trustees adopt Resolution 13:11 designating authorized
agents to sign school orders and financial instruments in the name of the District, drawn on the funds of
the District with Monterey County Office of Education, pursuant to Education Code Section 42632 (K12) or 85232 (community colleges).
HARTNELL COMMUNITY COLLEGE DISTRICT
Resolution 13:11
Designating Authorized Agents to Sign School Orders
HARTNELL COMMUNITY COLLEGE DISTRICT, Monterey County, on motion of Trustee
_______________, seconded by Trustee _______________, effective September 3, 2013.
IT IS RESOLVED AND ORDERED by the Governing Board, that, pursuant to provisions of
Education Code Section 42632 or 85232,
Willard Clark Lewallen, Alfred Muñoz, and Tracey L. Richardson be authorized and are hereby
empowered to sign any and all orders in the name of said District, drawn on the funds of said District.
IT IS FURTHER RESOLVED that these motions shall stand and that all additions and
deletions shall be submitted in writing to the County Office of Education.
PASSED AND ADOPTED by the said Governing Board on September 3, 2013.
AYES:
NOS:
ABSENT:
I, Willard Clark Lewallen, Secretary/Clerk of the Governing Board, do hereby certify that the
foregoing is a full, true and correct copy of a Resolution duly passed and adopted by said Board at a
regularly called and conducted meeting held on said date.
Secretary/Clerk of the Governing Board
Signatures of authorized person(s)
Willard Clark Lewallen, Superintendent/President
Alfred Muñoz, Vice President, Administrative Services
Tracey L. Richardson, Controller
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
Workgroup Printing Contract
Number
XI. D.
Area
Information and Technology Resources
Prepared by: Matt Coombs
Vice President
Status
Action
Reference
Strategic Priority – 4
Accreditation Standard – 13
BACKGROUND / SUMMARY
The District has over 350+ devices scattered throughout campuses that provide support to employees and
students (copy, print, scan, and fax). The trouble with these devices is that the IT and Business Services
divisions have no way to track the usage, the purpose, and the support costs. Research has shown that we
could save over 50% of our paper, toner and supports costs by moving forward with a unified, managed
workgroup printing environment that provides units to every user that has the capability to print, scan,
copy and fax. By moving to this model, the District can reduce the amount of total devices to less than
75. This creates opportunities for savings in hardware, software, maintenance agreement, reduced power
usage, and supply management. Our intent is to lease equipment rather than purchase, reducing the
chance of older and less reliable devices as well.
In an effort to put energy efficient, cost effective, and fully functional units within reasonable distance of
every employee while at the same time increase the availability of multi-function devices for students,
the District issued a comprehensive public bid, advertising the bid widely, including making it available
on the college website.
Dataflow Business Systems, a local Salinas vendor, is the recommended vendor due to their experience
in leasing, servicing and supporting office equipment at similar educational facilities and other public and
corporate clients of similar size and complexity. The Dataflow bid response reflected a deep knowledge
of Hartnell’s constituent’s needs and price consciousness that meets our fiscal goals. Although the
District is not required to select the lowest bidder, Dataflow’s proposal presented the lowest cost and
most comprehensive solution of the respondent pool.
Workgroup Printing Bid Respondents
(Each respondent approached the project with different solutions and pricing
models. The number below reflects the respondents’ annual hardware lease
charge for 67 devices, annual software solutions to meet requested
requirements, and annual cost per output with an across the board standard of
6 million B&W prints and 6.5 Hundred Thousand Color prints as the lease
agreements are all tied to these costs)
Konica/Minolta
MBS
Zoom Imaging
Success Concepts
Caltronics
DataFlow
Annual Lease
and
Service Cost
$210,120
$132,600
$124,642
$146,216
$210,534
$118,932
RECOMMENDATION
The administration recommends that the Board of Trustees approve a five-year agreement for $120,000
per year with Dataflow Business Systems.
TERM: 5-year Lease and Maintenance Agreement for both software and hardware.
BUDGET IMPLICATION
Expenditure
Fund
Capital Outlay - Fund 41
($120,000 per year for 5 years)
Amount
$600,000
Total
$600,000
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 3, 2013
Number
XI. E.
Agreement with KIS: Checkpoint Firewall
Security Upgrade
Area
Status
Information and Technology Resources
Prepared by: Matt Coombs
Vice President
Action
Reference
Strategic Priority – 4
Accreditation Standard – III. C.
BACKGROUND / SUMMARY
The District currently uses the Checkpoint Security Appliance for firewall hardware and
software solutions. The firewall has not been upgraded in over 7 years. This purchase
modernizes the firewall to provide the District with more sophisticated threat protection, better
tools to warn our IT security experts and shape external access rules. This also introduces a
redundant security appliance to provide coverage in case the firewall goes down or during
upgrades to the firewall in the future. This upgrade will better ensure the data and systems
remain safe from privacy thefts and hackers.
The District issued a request for proposal and advertised its availability on the website and
direct calls with multiple vendors. Only a single vendor responded.
RECOMMENDATION
The administration recommends that the Board of Trustees enter into a five year agreement
with KIS, a reseller of technology, for the purpose of upgrading and configuring the
Checkpoint Security Appliance and software.
TERM: 5-year Hardware Warranty and Software Maintenance
BUDGET IMPLICATION
Expenditure
Fund
Capital Outlay - Fund 41
Amount
$132,549
Total
$132,549
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
Replacement of Computers
Number
XI. F.
Area
Information and Technology Resources
Prepared by: Matt Coombs
Vice President
Status
Action
Reference
Strategic Priority – 4
Accreditation Standard – III. C.
BACKGROUND / SUMMARY
Over half of the computers that occupy District labs or sit on faculty and staff desktops are over 4-5
years old. The Hartnell Technology Master Plan contains a multi-year process to replace old computers
continuously and replaces every computer within a 6 year cycle (industry norm recommends replacing
desktop computers every 5-6 years). This proposed purchase of 300 computers not only initiates this
refresh plan, but puts in place hardware that is far more energy efficient and has a longer life cycle.
The District has chosen thin clients (computers) due to their price, performance, speed and low energy
usage. A thin client performs like a typical desktop computer except that much of the processing is not
performed in the thin-client brain, but in the server room where the thin-client is connected via the wired
network. The thin client is less expensive than a normal computer, but just as functional, uses a fraction
of the electricity and is easier to monitor and maintain.
The District received the following bids:
Name
Bid Amount
1. KIS/Dell Wyse
$105,000
2. Hewlett Packard
$103,200
The Information Technology Division recommends KIS/Dell Wyse as the selected vendor due to multiple
factors.
1. Overall hardware performance and software synchronization is superior to that of other models proposed.
2. KIS experience with HCCD and involvement with the virtualization environment provides confidence that
the thin clients will not only provide a favorable experience with delivering MS Windows to end users, but
also deliver VMware virtual desktops to students and staff.
3. Proposed customer support and training for no additional cost
4. Proposed thin client can support 2 monitors with resolution of 2560x1600, competition can only support
two monitors with resolution of1920x1280
5. Integrated with Wyse Device Manager Software natively, so all units (whether Windows embedded or not)
are all supported by WDM. Dell Wyse is the only company with this ability. This is important as it ensures
just one management console to manage all devices.
6. WDM allows for all units to be shadowed remotely, deployed and upgraded.
7. Wyse units can be scripted to boot up and pull desired image on plug in, saving hours of deployment time.
8. Wyse units can bypass any local OS and boot directly into VMware view in “kiosk mode”, this can be
configured through Wyse Config Manager and WDM, only Wyse can offer.
RECOMMENDATION
The administration recommends that the Board of Trustees approve the purchase of computers from
KIS/Dell Wyse.
BUDGET IMPLICATION
Expenditure
Fund
Capital Outlay - Fund 41
Amount
$105,000
Total
$105,000
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
Construction Update
Number
XII. A.
Area
Facilities, Operations & Asset Management
Prepared by: Joseph Reyes, Director
Status
Information
Reference
Strategic Priority – 4
Accreditation Standard – III.B.
BACKGROUND / SUMMARY
Each month, the Board of Trustees receives an oral and written report on current design, planning, and
construction projects. Completed projects are removed from the report and current activities are updated
monthly. The construction consultant and district manager are available at the meeting to answer
questions
RECOMMENDATION
No action required by the Board of Trustees.
HARTNELL COLLEGE
Construction Update
Prepared by Joseph Reyes, Director, Maintenance
Presented to the Board: September 3, 2013
CURRENT PROJECTS
1.
Technical Training Building (813028) – 2010 – Hartnell issued a request for qualifications (RFQ) for
architectural services related to the design of the Technical Training Building on the Alisal Campus. A total
of eight firms submitted a RFQ. A group of faculty and staff (the users of the building) met and shortlisted a
total of 5 firms for interviews. The users then interviewed the firms and they selected NTD based off of
previous similar project experience and cost.
May 2010
Approved NTD architect firm of Salinas
January 2012
Plans submitted to (DSA) Division of State Architects
August 23, 2012
Project out for rebid
October 2, 2012
Board awarded contract to Dilbeck and Sons of Salinas, CA
3.
CAB Elevator (840104) – 2013 An elevator will be installed on CAB north side of the building. Currently,
the elevator in CAB south is not reliable and often breaks down. The new elevator will tie into the CAB
ADA compliance work and make it easier for students coming from the main entrance, 411 Central Avenue,
to get to the second and third floors of CAB.
4.
CAB ADA Compliance (840103)- 2013 The area on the west side of CAB will get a complete ADA
upgrade to all of the pathways. In addition, the mote, which is between the Student Center and CAB, will be
filled allowing better access between two buildings.
5.
Science Building (813026)- 2013 56,690 sq. ft. Building, State of the Art Classrooms, Labs, and
Technology. State of the Art Planetarium.
OCCUPIED PROJECTS IN FINAL STAGES OF COMPLETION
Alisal Campus Center for Applied Technology (in DSA close out process)
CALL Building (in DSA close out process)
Page 1 of 2
COMPLETED PROJECTS*
Date Closed Out
October 2004
November 2005
June 2006
December 2008
February 2009
September 2010
September 2010
December 2010
June 2010
January 2011
April 2011
August 2011
September 2011
September 2011
December 2011
December 2011
January 2012
January 2013
January 2013
April 2013
June 2013
June 2013
June 2013
June 2013
July 2013
Project Name
Campus Infrastructure Phase I
Parking Structure
Learning Resource Center (LRC)
CAB Refresh #1
CAB Refresh #2
Lighting Phase II
CAB Refresh #3
Pool Renovation
NE Landscape Project
CAB Refresh #4
Alisal Landscape Project
City Sidewalk Replacement
City Sidewalk Phase II
Alisal Campus Sign
Alisal Campus Bus Turnaround
CAB Boiler/Chiller and Roof Replacement
Campus Infrastructure II
Alisal Campus Additional Parking
Student Center
Annex Demolition
Campus Safety & Security Improvements
Campus Maps & Directional Signage
PE Field House
Solar Canopy Structures, Alisal Campus
CAB Building First Floor/ North Remodel
*Completed means that all of the claims and paperwork have been submitted and no further action/claims on this
project will be forthcoming from the District.
Future Projects
CAB Building 1ST Floor /South
Merrill Hall Remodel
Keyless Entry
Safety Cameras
Project
1) Technical Training
Building
2) CAB Elevator
3) CAB ADA
4) Science Building
Budget
$6,402,850
Funding Source
Measure H
$491,500
Measure H
$541,500
Measure H
$28,065,000
Measure H
Page 2 of 2
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
Budget Update
Number
XII. B.
Area
Office of Administrative Services
Prepared by: Alfred Muñoz, Vice President
Status
Information
Reference
Strategic Priority – 4
Accreditation Standard – III.D.
BACKGROUND / SUMMARY
Provide Trustees updated budget information over the term of the fiscal year.
RECOMMENDATION
No action required by the Board of Trustees.
BUDGET UPDATE
AS OF
6/30/2013
BUDGET UPDATE 6/30/2013
RDA Shortfall
State Promised Backfill
Depart. Of Finance Data
Chancellor’s Office Data
$ 8.9 million
$97.4 million
Current Status – In negotiations
BUDGET UPDATE 6/30/2013
Potential Impact to Hartnell College
Total Apportionment
Shortfall
Adjusted Apportionment
$33,458,690
(1,245,769)
$32,212,921
Projected Surplus $600,000 - $ 1.7million
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
Financial Statements
Number
XII. C.
Area
Office of Administrative Services
Prepared by: Alfred Muñoz,
Vice President
Status
Information
Reference
Strategic Priority – 4
Accreditation Standard – III.B.
BACKGROUND/SUMMARY
Unaudited Financial statements of district funds for the period ending June 30, 2013 are
attached for information.
RECOMMENDATION
No action required by the Board of Trustees.
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
Alisal Child Development Center Update
Number
XII. D.
Area
Academic Affairs
Prepared by: Lori Kildal
Vice President
Status
Information
Reference
Strategic Priority: 2, 4 and 6
Accreditation Standard: IIB and IIID
BACKGROUND/SUMMARY
The Hartnell College Board of Trustees, at the August 6, 2013 meeting, requested an update on the
Alisal Campus Child Development Center operations.
Enrollment: Hartnell College is operating the Alisal Campus CDC for Fall 2013 and currently has 18
children of Hartnell College students enrolled, taking the following units:
12 + units: 4
9-12 units: 2
6-9 units: 0
3-6 units: 8
HEP:
4
All families meet the income eligibility for California State Preschool. All children, regardless of need
for childcare, attend the 3-hour preschool program Monday through Friday in the mornings. Four
children require extended care in the afternoons on at least two days a week. The Alisal CDC Fall 2013
enrollment reflects a similar pattern of childcare need as was identified during the 2012-13 academic
year.
Agency Operator Recruitment and Selection: A request for letter of interest to operate the Alisal
Campus CDC beginning January 2014 was sent to all community and educational agencies with a
current California Child Development contract. The selection committee conducted a site visit and
interview of the single applicant, Early Development Services, Inc. (EDS). The process revealed an
agency and executive director that demonstrated an exemplary child development program as well as a
clear understanding of the needs of Hartnell College for collaboration and need to provide supports for
students. The superintendent/president offered and EDS accepted the opportunity to partner with
Hartnell College to begin operation of the Alisal CDC in January 2014.
MOU Development: Administration met with Shannan Watkins, EDS Executive Director to develop
the MOU that outlines responsibilities of the Hartnell Community College District and the Agency. The
MOU is currently in review by the college’s insurance and legal advisors. It is anticipated that it will
be brought forward to the Board of Trustees for approval at the October 2013 board meeting.
RECOMMENDATION
None, no action required by the Board of Trustees.
1
Alisal CDC Enrollment & Provider Update| page
Hartnell College
Alisal Campus CDC
Fall Enrollment &
Agency Provider Update
To Board of Trustees
September 3, 2013
Janice Kearns, WestEd CPEI
The following provides an update regarding the Alisal Campus Child Development Center:
A. Fall enrollment
Alisal Campus CDC Supervisor recruited and enrolled up to 30 preschool age children
(licensing capacity) of Hartnell College Students for the fall semester only, that began August
19, 2013. The enrollment priority aligned with the 2012-13 academic year practice of Alisal
Campus CDC. Priority was given to students who need childcare while attending class, plus
reasonable hours for study time, and was based on parent enrollment status and income
eligibility, serving families with lowest income first:
Priority 1: parents enrolled in 12 or more units
Priority 2: parents enrolled in 9-12 units
Priority 3: parents enrolled in 6-9 units
Priority 4: parents enrolled in 3-6 units
The Alisal Campus CDC supervisor notified the CDC Director and HEP Program Director of
available openings on August 9, 2013. On August 12, 2013 any unfilled slots were opened to
students enrolled in the HEP program fall cohort. The HEP program director, Carla Johnson,
provided the Alisal CDC supervisor with names and contact information of HEP program
enrollees for enrollment. Currently there are 18 children enrolled for the fall semester. All
parents attend Hartnell College, enrolled in the following units:
12 + units: 4
9-12 units: 2
6-9 units: 0
3-6 units: 8
HEP:
4
All families meet the income eligibility for California State Preschool. All children, regardless
of need for childcare, attend the 3-hour preschool program Monday through Friday in the
mornings. Four children require extended care in the afternoons on at least two days a week.
The Alisal CDC Fall 2013 enrollment reflects a similar pattern of childcare need as was
identified during the 2012-13 academic year.
2
Alisal CDC Enrollment & Provider Update| page
B. Recruitment and Selection of CDC Operator
Hartnell administration began the recruitment and selection process in May 2013 by sending a
request to submit a letter of interest to every community agency and local education agency in
Monterey County that operates a state funded child development program. Of those, two
agencies responded: one stated that they were not able to apply at this time, and the other, Early
Development Services, Inc. (EDS), submitted a letter of interest to partner with Hartnell College
to operate the Alisal Campus CDC.
The Selection Team conducted a site visit and interview with the EDS Executive Director,
Shannan Watkins. Both the site visit at the child development center at CSU Monterey Bay and
the interview revealed an exemplary operation. Some of the key factors revealed during the
process were the demonstration of an efficient and appropriately staffed program with
developmentally appropriate activities, high staff to child engagement, and a well planned and
executed environment for young children. The director detailed an operational philosophy that
is aligned with the Hartnell College CDC mission and vision, and a commitment to a
collaborative partnership with the college. Ms. Watkins is highly competent and demonstrates
expertise in her ability to operate an excellent child development program. In addition, she is
flexible and indicated a willingness to increase services as necessary to respond to the needs of
the college to serve students and their children.
References included state level consultants who work with EDS and a community contractor.
All were extremely positive and raised no concerns about this agency’s ability to operate the
program. There are no known serious program or licensing violations.
The selection committee recommended that Hartnell College offer Early Development Services,
Inc. the opportunity to enter into an MOU to operate the Alisal Campus Child Development
Center beginning in January 2014. Dr. Lewallen extended the offer and it was accepted.
C. MOU Development Process
Hartnell Administration met with EDS Director to negotiate and develop the MOU defining
operations and responsibilities of both agencies. The MOU contains the following components
that outline the expectations of the partnership:
1. Defines and provides examples of the collaborative relationship between the Agency, CDC
Main Campus and Hartnell College
2. Mandates that the Agency remain in good standing with California Department of Social
Services Licensing (Title 22) and California Department of Education (Title 5) regulations,
including a notification process to Hartnell College if a problem arises.
3. States that grievance procedures follow Hartnell’s grievance policy
4. Includes communication processes, commitments to follow similar curriculum, assessments
practices, and operations to support seamless operations between Alisal Campus CDC and
Main Campus CDC.
5. Includes responsibilities of Hartnell College and the Agency regarding costs, inventory and
use of equipment, expectations on conditions of facility and equipment, cleaning,
maintenance, and utilities.
The MOU is in the process of legal and insurance reviews. It is anticipated that the MOU will be
presented to the Board of Trustees for approval at the October 2013 board meeting.
AGENDA ITEM FOR BOARD MEETING OF:
September 3, 2013
Title
County of Monterey Treasurer’s Report of
Investments for the Quarter Ending June
30, 2013
Number
XII. E.
Area
Status
Office of Administrative Services
Information
Prepared by: Alfred Muñoz, Vice President
Reference
Strategic Priority – 4
Accreditation Standard – III.D.
BACKGROUND / SUMMARY
Government Code § 53466(b) requires the Treasurer to submit a quarterly report of investments. The
attached Exhibit A describes the investment portfolio position by investment type as of June 30, 2013
and Exhibit B provides a narrative portfolio review of economic and market conditions that support the
investment activity during the April through June period.
RECOMMENDATION
No action required by the Board of Trustees.
Exhibit A
Investment Portfolio Review
Quarter Ending June 30, 2013
OVERVIEW – April 1 – June 30, 2013
During the April to June quarter the Treasury bond curve saw significant increases in
yield in the 1 – 5 year term while yields in maturities of one year and less were down
slightly. The shift in the yield curve was largely attributable to a market selloff in
response to Federal Reserve Chairman Ben Bernanke’s statement after the June 18-19
meeting that the Fed would start reducing its bond purchases if the economy continues to
strengthen. Following the announcement, volatility in the bond market surged in June to
the highest level since December 2011. Treasury yields moved higher in June following
the earlier advance in May, and by month end, the five-year Treasury yield was 72 basis
points higher at 1.40%, compared with 0.68% at the start of May. After Chairman
Bernanke’s statement in June, Fed governors began making assurances that the central
bank’s stimulus program was not going to end suddenly, and that the target federal funds
rate of zero - 0.25% would remain in effect for a year or more. After their
announcements, markets began to stabilize, but remained at higher rates than before.
The County Treasury continued to outperform all of the portfolio benchmarks due to a
consistent investment strategy that ladders short term debt to provide liquidity, while also
taking advantage of higher rates by buying small amounts of longer term corporate and
callable debt structures. The following indicators reflect key aspects of the County’s
investment portfolio in light of the above noted conditions:
1.
Market Access – The U.S. Treasury continues to issue substantial amounts of
debt instruments. The continued large issuance is due to their efforts to
stimulate the economy by providing funding for financial institutions, social
programs, and ongoing military funding requirements. Access to U.S.
Treasuries and Agency debt has been plentiful, but yields have continued to
remain low as investors seek safe havens from an uncertain world market.
These issues have continued to keep yields low on Treasury bonds from April
through June.
During the quarter, the majority of County investment purchases continue to
be in U.S. Treasury and Agency markets with a continued small position in
shorter term, highly rated (AA or better) Corporate bonds, Certificates of
Deposits and highly rated (A1, P1), short term Commercial Paper. In
addition, the Treasurer continues to keep a high level of overnight liquid
assets, reflecting the need to maintain increased levels of available cash to
ensure our ability to meet any cash flow needs.
2.
Diversification - The Monterey County Treasurer’s portfolio consists of fixed
income investments, all of which are authorized by the State of California
Government Code 53601.
1
The portfolio asset spread is detailed in the pie chart below:
3.
Credit Risk – Approximately 95% of the investment portfolio is comprised of
U.S. Treasuries, Federal Agency securities and other liquid funds. All assets
have an investment grade rating. U.S. Treasuries are not specifically rated,
but are considered the safest of all investments. The corporate debt (5.00%) is
rated in the higher levels of investment grade. All federal agency securities
have AA ratings, or they are guaranteed by the U.S. Treasury.
4.
Liquidity Risk – Liquidity risk, as measured by the ability of the county’s
Treasury to meet withdrawal demands on invested assets, was adequately
managed during the April to June quarter. The portfolio’s average weighted
maturity was 555 days, and a large percentage (33.02%) of assets was held in
immediately available funds.
2
PORTFOLIO CHARACTERISTICS
Total Assets
March 31, 2013
$980,877,313
June 30, 2013
$1,003,269,808
Market Value
$982,078,231
$997,966,147
Days to Maturity
514
555
Yield
0.49%
0.49%
Estimated Earnings
$1,224,338
$1,239,564
FUTURE STRATEGY
The U.S. Treasury has continued a policy of heavy borrowing for stimulus programs,
military funding and other additional needs. Despite a downgrade of U.S. debt by
Standard and Poor’s in 2011, the continued improvement in our economy ensures that
investors will continue to prefer the safety of U.S. debt to other investment options.
The current environment of rising rates is hoped to be a return to more historically
normal levels and a predictor of higher rates in the future, but they have the unfortunate
effect of lowering the market value of current portfolio holdings in the short run. If the
rate environment continues to rise, the Treasurer believes that the current investment
strategy strikes the correct balance between capturing yield and market value through
roll-down at current levels, while maintaining the flexibility to remain actively invested
in the market at the most current rates.
Since quarter end, Chairman Bernanke has continued to reinforce his message that the
U.S. economy continues to need highly accommodative monetary policy for the
foreseeable future. In the near term the Treasurer believes short term yields will remain at
their historical lows and will not begin to rise until there is a longer history of consistent
improvement in the unemployment rate, or the Federal Reserve starts to see significant
inflation in the core Consumer Price Index. The Treasurer’s rolling investment ladder
will access the short term Treasury and Agency market with expected yields over the next
90 days of less than one-half percent. In our efforts to continue to provide the safest
vehicles for Treasury investments, the Treasurer will maintain a portfolio weighted with
U.S. Treasuries, Federal Agency securities, and other highly liquid assets.
3
Exhibit B
Monterey County
Portfolio Management
Page 1
Portfolio Details - Investments
June 30, 2013
CUSIP
Investment #
Average
Balance
Issuer
Purchase
Date
Par Value
Market Value
Book Value
81,040,448.46
100,000,000.00
0.00
5,632,312.88
81,040,448.46
100,000,000.00
0.00
5,632,312.88
81,040,448.46
100,000,000.00
0.00
5,632,312.88
186,672,761.34
186,672,761.34
186,672,761.34
50,000,000.00
0.00
50,000,000.00
0.00
50,000,000.00
0.00
50,000,000.00
50,000,000.00
50,000,000.00
91,500,000.00
0.00
3,068,585.36
91,500,000.00
0.00
3,068,585.36
91,500,000.00
0.00
3,068,585.36
94,568,585.36
94,568,585.36
94,568,585.36
10,000,000.00
9,955,000.00
10,000,000.00
10,000,000.00
9,955,000.00
10,000,000.00
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
10,035,600.00
5,043,700.00
5,043,700.00
5,069,050.00
5,069,050.00
5,057,450.00
5,032,850.00
10,000,000.00
5,002,264.72
5,002,484.87
4,994,992.89
5,005,733.33
5,079,500.94
5,010,013.58
40,000,000.00
40,351,400.00
40,094,990.33
10,000,000.00
10,000,000.00
10,000,000.00
9,840,600.00
9,974,900.00
9,998,200.00
10,000,000.00
10,000,000.00
9,999,613.44
Stated
Rate
Moody's
Days to
S&P Maturity
Maturity
Date
Money Market Accts-GC 53601(k)(2)
SYS11672
SYS11801
SYS11830
SYS11578
11672
11801
11830
11578
BlackRock
CalTrust
Federated
Fidelity Investments
Subtotal and Average
196,118,150.05
0.086
0.341
0.101
0.080
Aaa
Aaa
Aaa
AAA
AAA
AAA
1
1
1
1
1
State Pool-GC 53601(p)
SYS11361
SYS11422
11361
11422
LAIF
LAIF
Subtotal and Average
50,000,000.00
0.244
0.244
1
1
1
CAMP-GC 56301(p)
SYS10379
SYS11457
SYS11526
10379
11457
11526
Calif. Asset Mgmt
Calif. Asset Mgmt
Calif. Asset Mgmt
Subtotal and Average
100,369,392.25
0.097
0.128
0.099
AAA
AAA
AAA
1
1
1
1
Negotiable CDs - GC 53601 (i)
78009NGU4
11863
RBC Capital Markets
Subtotal and Average
06/25/2012
10,000,000.00
0.373
Aa
AA
724 06/25/2015
724
Medium Term Notes - GC 53601(k)
36962G4N1
36962G4X9
36962G4X9
36962G5W0
36962G5W0
89233P5S1
89233P5Z5
11701
11738
11749
11855
11856
11839
11840
General Electric
General Electric
General Electric
General Electric
General Electric
Toyota Motor Corporation
Toyota Motor Corporation
Subtotal and Average
08/11/2010
01/07/2011
03/09/2011
04/27/2012
04/27/2012
02/29/2012
02/29/2012
40,099,677.19
1.025
2.100
2.100
2.300
2.300
2.050
1.000
A
A
A
A
A
Aa
Aa
AA
AA
AA
AA
AA
AA
AA
771
190
190
1,396
1,396
1,291
596
08/11/2015
01/07/2014
01/07/2014
04/27/2017
04/27/2017
01/12/2017
02/17/2015
826
Fed Agcy Coupon Sec - GC 53601(f)
3133EAF86
3133EAZF8
3133ECD35
Run Date: 07/15/2013 - 08:05
11864
11868
11902
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
08/07/2012
08/03/2012
01/17/2013
0.970
0.625
0.150
Aaa
Aaa
Aaa
AA
AA
AA
1,498 08/07/2017
996 03/23/2016
200 01/17/2014
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
Report Ver. 7.3.3b
Exhibit B
Monterey County
Portfolio Management
Page 2
Portfolio Details - Investments
June 30, 2013
CUSIP
Investment #
Issuer
Average
Balance
Purchase
Date
Par Value
Market Value
Book Value
03/19/2013
04/02/2013
04/02/2013
09/17/2012
10/17/2012
11/07/2012
12/05/2012
12/06/2012
12/12/2012
12/20/2012
01/07/2013
01/09/2013
01/15/2013
01/16/2013
01/23/2013
03/06/2013
03/19/2013
04/02/2013
04/09/2013
04/12/2013
04/16/2013
04/16/2013
05/02/2013
06/13/2013
06/28/2013
06/28/2013
04/18/2012
09/12/2012
09/27/2012
11/30/2012
04/25/2013
04/30/2013
04/12/2013
04/30/2013
05/15/2013
06/26/2013
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,059,900.00
9,965,400.00
9,979,000.00
9,749,700.00
9,903,800.00
10,000,500.00
10,366,000.00
10,000,100.00
10,001,100.00
10,000,700.00
10,000,200.00
10,002,000.00
9,997,000.00
10,010,100.00
10,004,300.00
9,994,500.00
10,002,700.00
10,400,600.00
9,997,100.00
9,997,900.00
9,997,200.00
9,998,000.00
9,951,800.00
9,742,400.00
9,996,900.00
9,996,900.00
9,951,000.00
9,821,800.00
9,913,100.00
9,906,700.00
9,792,500.00
9,700,600.00
10,075,700.00
9,692,000.00
9,744,500.00
9,825,200.00
10,062,281.66
10,002,484.75
10,000,345.90
9,959,064.46
9,997,529.17
10,000,292.19
10,466,322.01
10,000,082.30
10,000,489.96
10,000,000.00
9,999,834.62
10,001,947.26
9,998,006.11
10,011,989.28
10,006,896.34
9,996,580.52
10,005,990.12
10,485,221.25
10,000,228.07
10,001,682.74
10,003,000.00
10,001,912.23
10,283,491.24
10,000,000.00
10,000,573.63
10,000,573.67
9,975,646.53
10,000,000.00
9,997,570.83
10,021,391.47
10,000,000.00
10,000,000.00
10,079,320.77
10,000,000.00
9,999,025.56
10,000,000.00
Stated
Rate
Moody's
Days to
S&P Maturity
Maturity
Date
Fed Agcy Coupon Sec - GC 53601(f)
31331KAH3
3133ECHV9
3133ECFJ8
313380EC7
313380XB8
3133803P0
313370TW8
313379Z36
313380S40
313381K46
313381LS2
313379QS1
313381WC5
313376UF0
3133805T0
313382DF7
313380EE3
313373SZ6
313382LD3
313382JY0
313382FM0
313382EG4
313378A43
313383A68
313382Q63
313382QM8
3137EADC0
3134G3H52
3134G3K33
3134G3S50
3134G42M9
3134G42G2
3137EACR8
3134G43F3
3134G43V8
3134G47M4
Run Date: 07/15/2013 - 08:05
11909
11912
11914
11878
11881
11883
11888
11889
11895
11896
11897
11898
11900
11901
11904
11908
11910
11913
11915
11919
11921
11922
11925
11928
11933
11934
11852
11871
11875
11887
11916
11917
11918
11920
11923
11930
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
1.125
0.350
0.250
0.750
0.625
0.250
2.000
0.250
0.190
0.170
0.150
0.250
0.125
0.375
0.270
0.125
0.250
2.125
0.170
0.180
0.170
0.180
1.375
1.080
0.170
0.170
1.000
1.000
0.700
0.625
0.700
1.050
1.375
1.020
1.050
1.500
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
241
759
578
1,530
1,204
18
1,166
4
80
81
88
67
198
212
206
239
228
1,075
263
260
253
247
1,712
1,808
274
276
1,346
1,534
1,184
1,219
1,394
1,764
239
1,764
1,779
1,821
02/27/2014
07/30/2015
01/30/2015
09/08/2017
10/17/2016
07/19/2013
09/09/2016
07/05/2013
09/19/2013
09/20/2013
09/27/2013
09/06/2013
01/15/2014
01/29/2014
01/23/2014
02/25/2014
02/14/2014
06/10/2016
03/21/2014
03/18/2014
03/11/2014
03/05/2014
03/09/2018
06/13/2018
04/01/2014
04/03/2014
03/08/2017
09/12/2017
09/27/2016
11/01/2016
04/25/2017
04/30/2018
02/25/2014
04/30/2018
05/15/2018
06/26/2018
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
Exhibit B
Monterey County
Portfolio Management
Page 3
Portfolio Details - Investments
June 30, 2013
CUSIP
Investment #
Average
Balance
Issuer
Purchase
Date
Par Value
Market Value
Book Value
Stated
Rate
Moody's
0.375
2.500
1.200
1.000
1.000
0.950
1.500
0.650
0.750
0.500
1.250
1.000
1.200
1.250
1.030
2.750
1.050
0.875
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Days to
S&P Maturity
Maturity
Date
Fed Agcy Coupon Sec - GC 53601(f)
3134G3SB7
3137EACB3
3135G0HV8
3135G0NX7
3136G0B26
3135G0NH2
3136G04Q1
3136G06Z9
3136G14N6
3135G0BR3
31398AX31
3135G0PP2
3135G0UH4
3135G0AP8
3135G0XA6
31398AVZ2
3135G0XK4
3135G0WJ8
11932
11935
11837
11870
11874
11876
11884
11885
11890
11893
11894
11903
11906
11911
11924
11926
11927
11929
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Subtotal and Average
06/27/2013
06/28/2013
03/06/2012
09/13/2012
09/27/2012
09/13/2012
11/20/2012
12/13/2012
01/02/2013
12/12/2012
12/12/2012
01/18/2013
02/22/2013
03/28/2013
05/21/2013
05/06/2013
05/30/2013
05/28/2013
561,743,785.13
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,012,800.00
10,187,300.00
10,008,900.00
9,859,400.00
9,831,300.00
9,827,300.00
10,002,800.00
9,867,400.00
9,728,600.00
10,003,800.00
10,014,700.00
9,773,700.00
9,819,300.00
10,075,300.00
9,686,200.00
10,177,600.00
9,716,900.00
9,664,600.00
10,017,464.78
10,189,413.97
9,977,916.67
10,000,000.00
10,000,000.00
9,994,970.79
10,174,304.06
10,000,000.00
9,993,330.75
10,003,479.32
10,014,660.48
10,029,802.02
10,000,000.00
10,070,477.20
10,000,000.00
10,182,392.18
10,000,000.00
9,919,214.72
570,000,000.00
566,610,500.00
571,926,815.02
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,003,500.00
10,003,500.00
10,000,800.00
10,008,200.00
10,001,479.54
10,003,118.90
9,999,187.68
10,007,300.59
40,000,000.00
40,016,000.00
40,011,086.71
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
301
296
1,344
1,351
1,549
1,514
1,603
1,261
1,458
39
50
1,542
1,697
241
1,785
255
1,789
1,785
04/28/2014
04/23/2014
03/06/2017
03/13/2017
09/27/2017
08/23/2017
11/20/2017
12/13/2016
06/28/2017
08/09/2013
08/20/2013
09/20/2017
02/22/2018
02/27/2014
05/21/2018
03/13/2014
05/25/2018
05/21/2018
871
US Treasury Note-GC 53601(b)
912828NN6
912828NN6
912828RD4
912828NU0
11771
11882
11891
11892
U.S. Treasury
U.S. Treasury
U.S. Treasury
U.S. Treasury
05/16/2011
11/01/2012
12/10/2012
12/10/2012
Subtotal and Average
48,282,268.24
1.000
1.000
0.125
0.750
Aaa
Aaa
Aaa
Aaa
AA
AA
AA
AA
14
14
61
45
07/15/2013
07/15/2013
08/31/2013
08/15/2013
33
Federal Agency Step Up-GC 53601(f)
3136G07K1
11886
Federal National Mtg Assn
Subtotal and Average
Total and Average
Run Date: 07/15/2013 - 08:05
10,000,000.00
9,791,900.00
9,995,569.44
9,995,446.28
12/06/2012
10,000,000.00
9,791,900.00
9,995,569.44
1,016,608,719.13
1,001,241,346.70
997,966,146.70
1,003,269,808.20
0.700
Aaa
AA
1,619 12/06/2017
1,619
555
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
Exhibit C
Monterey County Historical Yields vs. Benchmarks
0.70
0.60
0.50
Monterey County
0.40
LAIF
3 Mo T-Bill
0.30
1 Yr T-Bill
0.20
0.10
0.00
Q1
Q2
Q3
Q4
Q1
FY 11/12
Quarterly Yield
Monterey County
LAIF
3 Mo T-Bill
1 Yr T-Bill
Q2
Q3
Q4
FY 12/13
Q1
0.66
0.39
0.02
0.11
FY 11/12
Q2
Q3
0.51
0.43
0.39
0.39
0.02
0.07
0.09
0.17
Q4
0.49
0.36
0.08
0.22
Q1
0.49
0.36
0.10
0.16
- The 3Mo and 1 Yr T-Bill yields are obtained from the B of A Merrill Lynch Global Bond Indices
FY 12/13
Q2
Q3
0.49
0.49
0.33
0.29
0.07
0.06
0.15
0.16
Q4
0.49
0.24
0.06
0.14
Monterey County
-Prior Day Report
Exhibit D
Monterey County
Aging Report
By Maturity Date
As of July 1, 2013
Maturity
Par Value
Percent
of Portfolio
Current
Book Value
Current
Market Value
Aging Interval:
0 days
( 07/01/2013 - 07/01/2013 )
9 Maturities
331,241,346.70
33.08%
331,241,346.70
331,241,346.70
Aging Interval:
1 - 30 days
( 07/02/2013 - 07/31/2013 )
4 Maturities
40,000,000.00
4.00%
40,004,972.93
40,007,600.00
Aging Interval:
31 - 90 days
( 08/01/2013 - 09/29/2013 )
8 Maturities
80,000,000.00
7.99%
80,026,899.91
80,031,500.00
Aging Interval:
91 - 180 days
( 09/30/2013 - 12/28/2013 )
0 Maturities
0.00
0.00%
0.00
0.00
Aging Interval:
181 - 365 days
( 12/29/2013 - 07/01/2014 )
20 Maturities
190,000,000.00
18.98%
190,633,146.30
190,666,800.00
Aging Interval:
366 - 730 days
( 07/02/2014 - 07/01/2015 )
3 Maturities
25,000,000.00
2.50%
25,010,359.48
24,966,850.00
Aging Interval:
731 - 1095 days
( 07/02/2015 - 06/30/2016 )
4 Maturities
40,000,000.00
4.00%
40,487,706.00
40,376,500.00
Aging Interval:
1096 days and after ( 07/01/2016 -
31 Maturities
295,000,000.00
29.46%
295,865,376.88
290,675,550.00
100.00
1,003,269,808.20
997,966,146.70
)
Total for 79 Investments
Investments within the Aging Period
Investments within the Aging Period
$350,000,000 $331,241,347 $295,000,000 $300,000,000 $250,000,000 $190,000,000 $200,000,000 $150,000,000 $100,000,000 $80,000,000 $40,000,000 $50,000,000 $40,000,000 $25,000,000 $0 $0
$0 0 days 1 ‐ 30 days 31 ‐ 90 days 91 ‐ 180 days 181 ‐ 365 days 366 ‐ 730 days 731 ‐ 1095 days 1096 days and after Exhibit E
Overnight (Liquid) Asset Distribution
BlackRock MMF
LAIF
CD's
6.20%
0.30%
7.00%
2.70% 0.60%
Treasuries
Govt Agency
0.50%
6.51%
Financial Co.Commercial Paper
Mortgages
Govt Agy Repo
14.00%
Agencies
36.00%
Asset Backed Commercial Paper
CDs/BNs
15.17%
Treasury Debt
Time Deposits
55.45%
Other Repo
7.30%
Commercial Paper
Time Deposit
Loans
5.20%
Other Notes
0.70%
15.16%
Variable Rate DN
9.20%
0.30%
16.30%
Other CP
1.30%
Treasury Repo
CAMP
Fidelity MMF
CalTRUST Short Term
Net Other Assets
Treasury Debt
0.70%
Agencies
11.40%
3.39%
31.10%
Commercial Paper
22.15%
Govt. Agency Debt
1.27%
14.28%
3.17%
Neg CDs
Other Instruments
7.20%
Commercial Paper
1.80%
Corporate Bonds
15.50%
28.90%
Financial Company
Comm Paper
US Agency Bonds
Money Market
26.10%
CD's
Repurchase agreements
Banker' Acceptances
3.32%
0.15%
16.05%
4.90%
Municipal Bonds
Insurance Company
Funding Agreements
MBS/ABS
Other Notes
30.70%
30.35%
41.80%
Repurchase Agreements
Variable Rate Demand
Notes
* Percent total may not equal 100 due to rounding
* Net Other Assets may include cash and receiveables and payables related to open security or capital stock trades
Credit Rating
Fund Assets
WAM
Percent of Portfolio Invested in Fund
Fund Quarterly Return
LAIF
NR
$67.9 Billion
246
4.99%
0.25%
CAMP
AAAm
$1.99 Billion
57
9.45%
0.11%
Fidelity MMF
AAAm
$44.4 Billion
57 days
0.56%
0.09%
BlackRock
NR
$9.22 Billion
56 days
8.09%
0.11%
CalTRUST Short-Term
NR
$ 655 Million
445 days
9.99%
0.32%
Exhibit F
TREASURER-TAX COLLECTOR
County of Monterey Investment Policy
1.0 Policy.
It is the policy of the Treasurer-Tax Collector of Monterey County to invest public funds
in a manner which provides for the safety of the funds on deposit, the cash flow demands,
or liquidity needs of the treasury pool participants, and the highest possible yield after
first considering the first two objectives of safety and liquidity. In addition, it is the
Treasurer-Tax Collector's policy to invest all funds in strict conformance with all state
statutes governing the investment of public monies.
2.0 Scope.
This investment policy applies to all financial assets of the treasury pool participants.
These funds are accounted for in the annual Financial Reports of the County and each of
the treasury pool's participating agencies.
2.1 Participating Agencies. Participants in the Treasurer's investment pool
shall be limited to the County of Monterey, school districts within Monterey
County and those special districts, which, by statute, maintain depository
authority with the County Treasurer.
2.2 Outside Agency Participation. It is the Treasurer's policy to prohibit any
voluntary agency participation in the treasury pool.
3.0 Prudence.
The county treasurer is a trustee and therefore a fiduciary subject to the prudent investor
standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, and
managing public funds, the county treasurer shall act with care, skill, prudence and
diligence under the circumstances then prevailing, that a prudent person acting in a like
capacity and familiarity with those matters would use in the conduct of funds of a like
character and with like aims, to safeguard the principal and maintain the liquidity
needs of the county and the other depositors. Within the limitations of this section
and considering individual investments as part of an overall investment strategy, a trustee is
authorized to acquire investments as authorized by law. Nothing in this Chapter is
intended to grant investment authority to any person or governing body except as
provided in Sections 53601 and 53607 of the Government Code.
4.0 Objectives.
The primary objectives, in priority order, of the County of Monterey's investment
activities shall be:
4.1 Safety. Safety of principal. Investments of the County shall be undertaken in
a manner that seeks to ensure preservation of capital in the overall portfolio. To
Adopted 06/30/12
attain this objective, diversification is required in order that potential losses do not
exceed the income generated from the remainder of the portfolio.
4.2 Liquidity. The investment portfolio shall remain sufficiently liquid to enable
all depositors to meet all expenditure requirements that might be reasonably
anticipated. A minimum of 30% of the invested assets, including cash held in
commercial bank accounts, shall be kept in overnight liquid assets. In the
event that unforeseen cash-flow fluctuations temporarily cause the ratio of
overnight liquid assets to decline below 30% of the portfolio balance, no new
investments will be made until the minimum ratio is restored.
4.3 Return on Investment. The County's investment portfolio shall be designed
with the objective of attaining a market rate of return throughout budgetary and
economic cycles, taking into account the County's investment risk constraints and
the cash flow characteristics of the portfolio.
5.0 Delegation of Authority.
Subject to amended delegation by the Board of Supervisors pursuant to Government
Code Section 53607, the Treasurer-Tax Collector is authorized to manage the Monterey
County investment program. The Treasurer- Tax Collector shall establish written
procedures for the operation of the investment program consistent with this investment
policy. Procedures should include reference to: safekeeping, master repurchase
agreements, funds transfer agreements, collateral/ depository agreements and banking
service contracts. Such procedures shall include explicit delegation of authority to
persons responsible for investment transactions. No person may engage in an
investment transaction except as provided under the terms of this policy and the
procedures established by the Treasurer-Tax Collector. The Treasurer- Tax Collector
shall be responsible for all transactions undertaken and shall establish a system of
controls to regulate the activities of subordinate officials.
6.0 Conflict of Interest.
Pursuant to Article 2 (commencing with Section 87200) of Chapter 7 of Title 9 of the
Government Code and the regulations of the Fair Political Practices Commission enacted
pursuant thereto, the Treasurer-Tax Collector shall disclose his investments, interests in
real properties, and any income received during the immediately preceding 12 months.
Such disclosure shall be in writing, and shall be filed with the officer designated by law
within the time periods specified by law.
6.1 Acceptance of Gifts. The Treasurer-Tax Collector and all deputized
departmental staff are prohibited from accepting any monetary or in-kind gift
from any broker, dealer, or firm doing business or seeking to do business with the
Monterey County Treasurer.
7.0 Authorized Dealers and Institutions.
The Treasurer-Tax Collector will maintain a list of broker/dealers and institutions
authorized to provide investment services. Repurchase agreements and reverse
Adopted 06/30/12
repurchase agreements shall only be made with primary dealers designated by the Federal
Reserve Bank. The Treasurer-Tax Collector may impose additional qualifications of
brokers and their firms in order to ensure professionalism and suitability. At a
minimum, all broker/dealers and/or financial institutions authorized to provide
investment services to Monterey County shall meet the following criteria:
1. For commercial banks and saving institutions, must be authorized as insured
with the FDIC, SIPC, or NCUA (credit unions), as applicable.
2. Must hold an active corporate registered status with the Secretary of State
(California), or an out-of-state counterpart agency.
3. For commercial banks and savings institutions, must be nationally or state
chartered, or be a state licensed branch of a foreign bank.
4. Must be an active member of the Financial Industry Regulatory Authority.
7.1 Limitations on Political Contributions. Pursuant to Government Code Section
27133 (c), the Treasurer-Tax Collector shall not select for business any broker,
brokerage, dealer, or securities firm that has, within any consecutive 48-month period
following January 1, 1996, made a political contribution in an amount exceeding the
limitations contained in Rule G-37 of the Municipal Securities Rulemaking Board, to
the county treasurer, any member of the Monterey County Board of Supervisors, or
any candidate for those offices.
8.0 Authorized and Suitable Investments.
The Treasurer-Tax Collector of Monterey County may invest in any security within the
limits authorized by Section 53601 of the Government Code of the State of California,
and within the limits of any other Government Code Statute that permits public agency
investment in various securities or participation in investment trading techniques or
strategies. Permissible investments are detailed in Appendix A.
8.1 Limitations. The Treasurer shall not invest in any security not previously
purchased prior to January 1, 1995, which, by its structure, term or other
characteristics, has the possibility of returning a zero or negative yield or could be
subject to a loss of principal at the time such security has attained its maturity
date. Investments shall not be made in inverse floaters, range notes, and interestonly strips.
8.2 Reverse Repurchase Agreements. Any reverse repurchase agreement
where securities were not purchased previous to January 1, 1995, shall have a
maximum maturity of 92 days, and the proceeds shall not be invested beyond the
expiration of the reverse repurchase agreement. The maximum amount of Reverse
Repurchase Agreements shall be limited to 20% of the portfolio’s book value on
the date of the transaction.
8.3 Securities Lending. The Treasurer may engage in securities lending
programs through nationally recognized counter parties, with a 20% restriction
based on the portfolio’s book value on the date of the transaction. Instruments
involved in a securities lending program are restricted to those securities
provided in Government Code Section 53635 and the County Investment Policy.
Adopted 06/30/12
8.4 Maximum Credit Exposure. The Treasurer shall limit the investments in
any single issuer, regardless of the combination of asset class, to no more than
10% of the portfolio’s twelve month projected minimum size. Obligations of the
United States Treasury and its Agencies are exempted from this restriction.
8.5 Maximum Dollar Limits. The Treasurer shall limit investments to specific
maximum dollar limits by issuer as detailed in Appendix A. In the case of
investments outside the core portfolio, maximum dollar limits shall apply to each
separate investment.
9.0 Safekeeping and Custody.
All security transactions, including collateral for repurchase agreements, shall be
conducted on a delivery-versus-payment basis. Securities shall be held by a third-party
custodian designated by the Treasurer-Tax Collector and evidenced by safekeeping
receipts and tri-party master repurchase agreements. Securities acquired through reverse
repurchase agreement transactions may be held as collateral by primary dealers acting as
counter-parties.
9.5 Investments Outside Core Portfolio
The Treasurer will accept funds for investment outside of the core pooled portfolio
(custom invested funds) from depository agencies who also deposit their operating
fund in the core portfolio under the following criteria:
a) the funds represent proceeds of bonds, other forms of indebtedness, or
special purpose funds not required for normal operating expenses, and
b) the funds represent new or additional assets of the agency that were not
previously invested in the Monterey County Investment Pool, or under other
conditions approved by the Treasurer, and
c) the funds may be transferred to the core portfolio upon mutual agreement
between the depository agency and the Monterey County Treasurer. Any
such transfer will reflect the market value of any securities sold prior to their
maturity, where the underlying funds cannot be transferred back to a custom
investment outside the core portfolio unless approved by the Treasurer, and
d) funds may be transferred to the Monterey County Treasurer’s operating
(checking) account for further disbursement provided the funds originate
from: maturing securities; overnight liquid funds; sold securities subject to
section 9.5(c) above, and associated earned income on those funds, and
e) within 7 business days prior to the maturity of any security the depository
agency shall inform the Monterey County Treasurer of the desired
disposition of such maturing assets to include, rollover to a new asset,
transfer to the core portfolio, or transfer to the Monterey County Treasurer’s
operating account subject to the conditions 9.5 (a) through (f) inclusive, and
Adopted 06/30/12
f) any earned income on “custom invested funds” will be segregated from
the core portfolio and deposited to an overnight liquid fund designated
specifically for such income. Any liquidation or transfer of the underlying
asset will invoke a corresponding transfer of the associated earned income.
10.0 Criteria for Withdrawal of Funds from the Treasury Investment Pool –
Section 27136 and Section 27133 (h) - Government Code.
An agency with funds on deposit in the county treasury where such funds may statutorily
be invested outside of the county treasury may apply for a withdrawal of those funds.
Pursuant to Government Code Sections 27133 (h) and 27136, the County Treasurer shall
evaluate each proposal for withdrawal of funds. The Treasurer’s evaluation shall assess
the effect of a proposed withdrawal on the stability and predictability of the investments
in the county treasury pool. In addition, and prior to any withdrawal, the Treasurer shall
find that the proposed withdrawal will not adversely affect the interests of the other
depositors in the treasury pool.
All applications for withdrawal must be submitted by a Resolution of the depository
agency at least 30 days in advance of the anticipated date of withdrawal. Resolutions for
withdrawal shall include:
a. a statement of the purpose for withdrawal
b. the date(s) and amount(s) of funds to be withdrawn
c. a certification that funds withdrawn from the county pool shall be managed by
the applicant agency and that withdrawn funds shall not be returned for future
investment by the County Treasurer for a term of one year, and
d. an acknowledgement that the value of any funds withdrawn from the county
treasury shall reflect their most recent quarterly asset valuation as reported by the
Treasurer.
The Treasurer shall provide an applicant agency a written response within 15 days from
receipt of the application. The Treasurer’s determination shall be final.
11.0 Maximum Maturities.
Any non-marketable investments, such as time deposits, should not exceed a two-year
maturity. In addition, no specific investment shall have a term remaining to maturity in
excess of five years except under the following circumstances, and subject to specific
approval of the Board of Supervisors:
Bond proceeds where the maturity term is not integral to short term cash flow
needs.
Other special purpose investments where the maturity term is not integral to
short term cash flow needs.
11.1 Weighted Average Maturity. The weighted average maturity of the overall
portfolio shall not exceed two years.
Adopted 06/30/12
11.2 Money Market Fund. The maximum maturity of investments in a money market
fund shall not exceed 397 days, and the weighted average maturity of the fund shall not
exceed 90 days. A Money Market Fund shall not comprise more than 10% of the
portfolio’s book value on the date investments are made; maximum investment in all
Money Market Funds, as described in Government Code Section 53635(k) shall not
exceed 20% of the portfolio’s book value on the date that investments are made.
12.0 Audits.
The Monterey County investment portfolio shall be subject to a process of independent
review by the Auditor-Controller's internal auditor. The County's external auditors shall
review the investment portfolio in connection with the annual county audit and
requirements of the Governmental Accounting Standards Board.
12.1 Compliance Audit Pursuant to Government Code Section 27134, the
County Treasury Oversight Committee shall cause an annual audit to be conducted
to determine the County Treasurer’s compliance with Article 6, Chapter 5 of
Division 2 of Title 3 of the Government Code.
13.0 Performance Standards.
The investment portfolio will be designed to obtain a market average rate of return during
budgetary and economic cycles, taking into account the County's investment risk
constraints and cash flow needs.
14.0 Investment Policy Adoption.
The Treasurer-Tax Collector of Monterey County shall submit the Investment Policy to
the Board of Supervisors for adoption at least annually.
14.1 Policy Amendments. As the California Government Code pertaining to
investments is amended, this policy shall likewise become amended and adopted
by the Board of Supervisors. Other amendments may be recommended
periodically by the Treasurer-Tax Collector.
15.0 Reporting.
Pursuant to Government Code Section 53686 (b) the Treasurer-Tax Collector may
provide quarterly investment reports to the Board of Supervisors, Treasury Oversight
Committee, and all pool participants. The report shall include a listing of all securities
held in the portfolio. Such listing shall include investment description, maturity date,
par, amortized book value and market values, and a risk measurement standard such as
duration, along with a certification concerning the portfolio's available liquidity to meet
expenditure requirements for the next succeeding reporting period, and disclosure of the
method used to apportion investment interest.
Adopted 06/30/12
16.0 Allocation of Investment Cost.
The costs of investing, banking, and cash management as budgeted annually and applied
quarterly shall be assessed to depositing agencies at the time of quarterly interest
apportionment by the County Auditor-Controller, and in accordance with Government
Code statutes. Depositing agencies will receive net revenue after pro rata application of
costs that correspond to a basis point reduction to earned interest rates.
When actual annual costs of investing are determined, any differences from budgeted
amounts shall be included in an adjusting interest allocation by the Auditor-Controller.
17.0 Treasury Oversight Committee A Treasury Oversight Committee nominated by
the County Treasurer and confirmed by the Board of Supervisors shall provide oversight
through periodic review of the Investment Policy and compliance with such policy. The
Treasury Oversight Committee, pursuant to Government Code Section 27130 et seq;
shall consist of 6 members including: the Treasurer-Tax Collector, the County
Administrative Officer or his/her designee: the County Superintendent of Schools, or
his/her designee, a representative of the governing bodies of county school districts, a
representative of the legislative bodies of county special districts that are authorized
depositors in the county treasury, and a member of the public. The committee shall meet
at least quarterly, or as needed, and shall review investment policy and report on
compliance with such policy.
17.1 Establishment of Treasury Oversight Committee. Pursuant to Section
27130 et seq; of the Government Code, the Monterey County Treasury Oversight
Committee is established. The committee shall be subject to the provisions of the
Political Reform Act of 1974, as amended (Government Code Sections 8100 et
seq).
17.2 Brown Act Pursuant to Government Code Section 27132.4, Committee
meetings shall be open to the public and subject to the Ralph M. Brown Act
(Chapter 9 (commencing with Section 54950) of part 1 of Division 2 of Title 5).
17.3 Membership Prohibitions Pursuant to Government Code Section 27132.2,
No member of the committee shall directly or indirectly raise money for a candidate
for local treasurer or a member of the governing board of any local agency that has
deposited funds in the county treasury while a member of the committee.
Pursuant to Government Code Section 27132.3, a member of the Treasury
Oversight Committee may not secure employment with, or be employed by, bond
underwriters, bond covered security brokers or dealers or financial services firms,
with whom the Treasurer is doing business during the period that the person is a
member of the Committee or for one year after leaving the Committee.
Adopted 06/30/12
Instrument
APPENDIX A
Authorized Investments County General Pool
Maximum Maturity
County Restriction
California State Treasurer’s Local Agency
Investment Fund
N/A
N/A
account or as approved by the State Treasurer for bond/note proceeds.)
Max %/ Dollar Limit
$50,000,000 (per
California Asset Management Program
N/A
N/A
20%
CalTRUST
N/A
N/A
20%
Bonds, including revenue bonds, issued by
The County, its
Agencies, or authorities
5 years
N/A
U.S. Treasury notes, bonds, bills, or
Certificates of indebtedness bearing a
full faith and credit pledge
5 years
N/A
Registered warrants, notes, and bonds,
including revenue bonds, of the State of
California and all other 49 States
5 years
N/A
10% limit issuer (*)
Bonds, notes, warrants, and other
evidences of indebtedness issued by any
local agency within California, including
revenue bonds
5 years
N/A
10% limit issuer (*)
Obligations of federal agencies and United
States government-sponsored enterprises
5 years
N/A
N/A
Bankers acceptances
180 days
N/A
40% (*)
Prime commercial paper of domestic issuers
with assets in excess of $500 million
270 days
N/A
40% (*)
Negotiable certificates of deposit issued
by domestic banks, associations, and statechartered branches of foreign banks.
5 years
N/A
30% (*)
N/A
20%
N/A
20%
N/A
Reverse repurchase agreements
and Securities Lending
92 days
matched maturities
Repurchase agreements
1 year
Medium term notes issued by domestic
corporations and depository institutions
rated “A” or higher at time of purchase
5 years
Money market mutual funds
N/A
N/A
Collateralized deposits and investment contracts
5 years
N/A
Securitized pass through instruments rated
at least “A” or higher at time of purchase
5 years
N/A
No inverse floating
rate instruments
10% limit issuer (*)
N/A
30% (*)
20% Total all funds
10% any one fund
10% limit issuer (*)
20% (*)
Overall portfolio weighted average maturity
2 years(*)
*Total exposure of all asset classes to any single issuer shall not exceed 10% of the 12-mo projected minimum size of the
portfolio.
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