H A R

H A R T N E L L C O M M U N I I T Y C O L L E G E D I I S T R I I C T

Board of Trustees - Regular Meeting and Public Hearing

January 24, 2012

TIME/PLACE

411 Central Avenue, Salinas

CALL Building, Room 208

5:00 p.m.

– OPEN PUBLIC MEETING -

CLOSED SESSION TO FOLLOW, IF NEEDED

Board of Trustees

Erica Padilla-Chavez, President

Candi DePauw, Vice President

Patricia Donohue, Bill Freeman,

Elia Gonzalez-Castro, Ray Montemayor,

Demetrio Pruneda, Juan M. Gutierrez, Student Trustee

The Board of Trustees welcomes you to its meetings. The agenda and supporting documents are on the college’s website at www.hartnell.edu/board. Contracts requiring approval of the Board on this agenda are available to view in the President’s Office. Typically, the agenda consists of the following:

A. CONSENT AGENDA: These matters include routine administrative and financial actions and normally approved by a single majority vote.

B. REGULAR AGENDA: Action Items: These items include significant administrative and financial actions classified by departmental areas and approved by majority vote for each item.

Information Items: These items include presentations to the Board and items for discussion prior to Board action, normally taken at the next meeting.

C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6, the

Board of Trustees may meet in Closed Session to consider legal, personnel, labor, and/or contract matters.

INDIVIDUALS DESIRING TO ADDRESS THE BOARD: Any member of the audience desiring to address the

Board should complete and submit to the Clerk prior to the meeting, if possible, a Speaker Request Form, available at the door. When the item PUBLIC COMMENTS is taken, the Board President will recognize those who have filled out a Speaker Request Form in the order in which they are received. The Board President may limit the time of presentation to three minutes per speaker, and a maximum of fifteen minutes. Pursuant to Board Policy 1025, members of the public shall also be able to address the Governing Board regarding items on the agenda as those items are taken up.

Following public comment, the Board President will limit discussion to the Board only.

MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all students shall have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to the learning needs of our community and dedicated to a diverse educational and cultural campus environment that prepares our students for productive participation in a changing world.

ACCOMMODATIONS: All meeting locations are wheelchair accessible. The following services are available when requests are made by 4:00 p.m. of the Thursday before the Board meeting: American Sign Language interpreters or use of a reader during a meeting; large print agenda or minutes; assistive listening devices. Please contact, the Office of the

President at (831) 755-6900, if you need assistance in order to participate in a public meeting or if you need the agenda and public documents modified as required by Section 202 of the Americans with Disabilities Act.

HCCD –REGULAR MEETING OF THE BOARD – JANUARY 24, 2012 Page 1 of 4

I. OPEN SESSION

A. CALL TO ORDER

B. PLEDGE OF ALLEGIANCE

C. ROLL CALL

D. PUBLIC COMMENTS

Fifteen minutes (three-minute maximum per person) set aside to receive public comments on closed session and public session, or items not on the public session agenda, but within the jurisdiction of the Board.

E. PRESENTATION ON ACCREDITATION/SELF-STUDY

Dr. Suzanne Flannigan, Vice President, Academic Affairs/Accreditation

II. CONSENT AGENDA

A. MINUTES

Adopt minutes of Regular Meeting of November 29, 2011.

B. DISBURSEMENTS

Ratify disbursements from any or all of the following funds: general; debt service; bookstore; child development; capital outlay projects; scheduled maintenance; property acquisition; bond projects; cafeteria; self-insurance; retirees health benefits; associated student body; scholarship, loan, and trust; and intercollegiate athletics.

C. CURRICULUM

Ratify the recommendations from Curriculum Committee for the period of November 3, 2011 through December 1, 2011.

D. NON-RESIDENT AND FOREIGN STUDENT TUITION FEES FOR 2012-2013

Adopt the Non-Resident and Foreign Student Tuition Fees of $190 per unit for academic year

2012-2013.

E. RATIFY GRANT APPLICATION, ACCEPT FUNDS, AND AUTHORIZE ADMINISTRATION

TO ENTER INTO AGREEMENTS TO EXECUTE THE WORK OF THE GRANT

Ratify the grant application to the Monterey Bay Unified Air Pollution Control District, accept the funds, and authorize the administration to enter into agreements to execute the work of the

Air Expressions Grant. Hartnell students, under the leadership of faculty, will design and program an interactive mobile device application to teach the impacts of pollution from the manufacture and use of automobiles to young players. The amount of the grant is $4,817 over the Spring 2012 Semester.

F. PERSONNEL ACTIONS

Approve and/or ratify Personnel Actions (included in packet).


III.

PUBLIC HEARING - PROPOSAL ON ONE-TIME STIPEND BY HARTNELL COMMUNITY

COLLEGE DISTRICT TO CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION, CHAPTER

470; INTERNATIONAL UNION OF OPERATING ENGINEERS STATIONARY LOCAL NO.

39 (L-39); AND HARTNELL COLLEGE FACULTY ASSOCIATION

Accept public comments on the proposal by Hartnell Community College District to award a onetime stipend of up to 2% of salary to its represented employees.

Action

ADOPT PROPOSAL ON ONE-TIME STIPEND BY HARTNELL COMMUNITY COLLEGE

DISTRICT TO CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION, CHAPTER 470;

INTERNATIONAL UNION OF OPERATING ENGINEERS STATIONARY LOCAL NO. 39 (L-

39); AND HARTNELL COLLEGE FACULTY ASSOCIATION

IV. ACTION ITEMS

Action

Action

A. BUDGET REVISIONS

Approve the budget revisions numbered 9532 to 9592.

B. CONSTRUCTION CHANGE ORDERS

Ratify construction change orders in compliance with board policy and procedures.

Action

Action

C. SECOND AND FINAL READING OF REVISED BOARD POLICY 1010 ANNUAL

ORGANIZATIONAL MEETING AND OFFICERS OF THE BOARD.

Approve second and final reading of revised Board Policy 1010, Annual Organizational Meeting and Officers of the Board.

D. MINOR REVISIONS TO BOARD POLICIES

Approve minor revisions to policies to ensure title and number consistency with statewide numbering system as provided by Community College League of California.

1. 1110, Health Benefits to Members of the Governing Board

2. 1105, Mileage Allowance

E. BOARD'S TRAVEL

Approve Board's travel to attend the 2012 Effective Trusteeship Conference, Community College

League of California, January 27-29, 2012, Sheraton Grand, Sacramento, CA. Anticipated costs would include conference registration, lodging, meals, and travel reimbursement not to exceed

$1,000 per trustee.

Action

Action

F. CALIFORNIA COMMUNITY COLLEGE TRUSTEE BOARD NOMINATIONS 2012

Nominate member to the California Community College Trustee Board for calendar year

2012.

G. CORRESPONDENCE TO LEGISLATORS REGARDING BUDGET CUTS

Review and discuss correspondence to Legislators regarding budget cuts. A sample of this letter will be available at meeting.

V. INFORMATION ITEMS

A.

UPDATE ON CURRENT CONSTRUCTION PROJECTS

Receive the written report on current construction projects.

Joseph Reyes, Director, Maintenance


B. FINANCIAL STATEMENTS

Receive and accept the financial statements for the period ending November 30, 2011.

C. FIRST READING - BOARD POLICIES

Review and discuss first reading of board policies.

1. Student Affairs

2. Academic Affairs

D. REPORTS FROM SENATES

Receive oral reports from Student, Academic, and Classified Senates on matters of interest to the college.

E. REPORT FROM SUPERINTENDENT/PRESIDENT

Report from Superintendent/President.

F. REPORTS FROM BOARD OF TRUSTEES

Trustee reports on matters of interest to the college.

VI. CLOSED SESSION

Items discussed in Closed Session may include, legal, personnel, labor, and/or contract matters authorized for Closed Session per Government Code Sections, 3549.1, 54956.9, 54957, and/or

54957.6.

1. Reject Claim #459410 as filed on December 29, 2011.

VII. RECONVENE PUBLIC SESSION

A. REPORT OUT FROM CLOSED SESSION, IF ANY

B. ANNOUNCEMENT OF NEXT MEETINGS

1. February 7, 2012, Regular Board Meeting

2. February 24, 2012, Board Development/Study Session

3. March 6, 2012, Regular Board Meeting

VIII. ADJOURNMENT

Adjourn the meeting.


CONSENT

AGENDA ITEM FOR BOARD MEETING OF: January 24, 2012

Title

Minutes

Number

II. A.

Area

Superintendent/President

Prepared by: Dr. Phoebe K. Helm

Status

Consent

Recommendation

It is recommended that the Board of Trustees reviews, revises as appropriate, and adopts the minutes as presented.

Summary

Minutes of the Board of Trustees for are submitted for review and approval as follows:

Regular Meeting – November 29, 2011

Unadopted

OPEN SESSION

PLEDGE OF

ALLEGIANCE

ROLL CALL

H A R T N E L L C O M M U N I I T Y C O L L E G E D I S T R I I C T

M I N U T E S

Annual Organizational and Regular Meeting of the Board of Trustees

CALL 208, Training Room

411 Central Avenue

Salinas, California

November 29, 2011

Meeting called to order at 5:01 p.m. by Trustee Padilla-Chavez.

Student Trustee Gutierrez led the Pledge of Allegiance.

Erica Padilla Chavez, President

Kevin Healy, Vice President

Candi DePauw

Patricia Donohue

Bill Freeman

Elia Gonzalez-Castro

Ray Montemayor

Juan M. Gutierrez, Student Trustee – (advisory vote per Board Policy 1030)

Dr. Phoebe K. Helm, Superintendent/President

Immediately after roll call Trustee Freeman questioned the legality of the meeting stating that he believed the Annual Organizational Meeting was scheduled on this date to prevent certain individuals from participating in the voting of board officers and that historically the Annual Organizational Meeting has always been scheduled in December. Further Trustee Freeman stated that Annual

Organizational Meeting could have been scheduled on December 6 or 13th – that scheduling the meeting this evening does not make any sense.

Ms. Alison Neufeld, Legal Counsel, Liebert, Cassidy, Whitmore, stated that

Education Code 72027(b) provides that the term of office for an elected trustee begins on the first Friday in December (this year, December 2 nd

) following an election and that the Board of Trustees approved their 2011 meeting dates in

December 2010.

Trustee Montemayor questioned if the Board was following its own policy, BP

1010, Annual Organizational Meeting and Officers of the Board. The policy states that the Board will hold their Annual Organizational Meeting the first

Tuesday, following the first Friday in December.

Dr. Helm pointed out that policy is sub servant to the law and that the current policy is being revised to accommodate the variance in calendars and election days. Further, this year, four of the seven seats were up for election. If the Board had four newly elected trustees and the Board held their Annual Organizational

Meeting on the first Tuesday, following the first Friday in December (December

HCCD – ANNUAL ORGANIZATIONAL AND REGULAR MEETING– NOVEMBER 29, 2011 Page 1 of 12

OPENED PUBLIC

HEARING –

REQUEST FOR

EXEMPTION FROM

50% LAW

PRESENTATION –

50% LAW

7) and if the college had an emergency prior to that meeting, the Board would not be able to conduct any business because the lack of a quorum.

Trustees Donohue, Padilla-Chavez, DePauw and Gonzalez-Castro indicated that the same process was used when they were elected and that it is consistent.

Trustee Padilla-Chavez opened the Public Hearing on the Request for Exemption on 50% law.

PUBLIC COMMENTS

ON 50% LAW

The Board received a presentation on the50% law Exemption Application from

C. M. Brahmbhatt. Mr. Brahmbhatt was recognized statewide because of his expertise and thanked for his willingness to help the college with its application.

Mr. Brahmbhatt explained that in 1958, legislation passed in California to require that 50% of all general funds be spent in the classroom. The only items that count as being spent “in the classroom” are basically the salaries and benefits of faculty while teaching. Counselors, librarians, even though they are faculty, do not count; neither do multiple other sources of student support, such as tutors or computer technology count. The recent rapid decrease in State funding of

Categorical Programs as well as General Operations has begun to threaten that ability across the system. And, this is the specific reason why Hartnell is requesting an exemption for FY 2010-11.

State reductions in both Categorical and General Funds led the college to make two decisions that account for the need for an exception:

1. Categorical Funds from the State were reduced by $1,055,905. The college chose to maintain a substantive portion of these services using

General Funds and did so by providing $753,053 from General Funds in excess of the required match.

2. Because 700 or more FTES were unfunded and general State reserves were decreasing; the college chose not to hold Summer School in 2010, which saved approximately $1 million in teaching salaries in General

Fund expenditures.

While these two decisions were good for students and good for the college’s current financial health, they changed the distribution of expenditures of General

Funds in FY 2010-11 by decreasing the numerator by $1 million and increasing the denominator by $753,053. Had the college not provided the excess match in general funds, $200,361 would not have been available in basic skills support and $552,692 would not have been available in counseling, outreach, counseling support, and transfer services. As a result, the college expended 48.79% on teaching salaries and benefits in FY 2010-11, which necessitates this request for an exemption. (Slide show in appendix A)

Dr. Ann Wright, Hartnell Faculty Association, urged the Board to not approve the application and suggested that the college needs to look at budgeting and all of its priorities and needs to rely on the shared governance processes to do this and should comply with the spirit of the law which is to put 50% into instruction.


CLOSED PUBLIC

HEARING

BOARD ACTION ON

50% LAW

Ed Mitchell, Community Member, suggested that the college look into how to broaden the definition of classroom instruction and believes this to be an underlying multi-year future issue.

Trustee Padilla-Chavez closed the public hearing at 5:35 p.m. and opened the discussion to the Board.

A lengthy discussion ensued and questions were raised about the hiring of more full time faculty, the application process and timeline and the consequences if the application were denied by the Board of Governors.

Trustee Donohue called for the question and the Board voted.

On a motion by Trustee Donohue, seconded by Trustee DePauw, by vote of 4-

1(Nay: Freeman)-1 (Abstained: Montemayor) and by advisory vote of Nay

(Student Trustee Gutierrez), the Board moved to approve the application to request for an exemption from the 50% law.

RECOGNITION OF

FOOTBALL TEAM

Matt Collins, Football Coach and Dan Teresa, Athletic Director, along with members of the football team were recognized as the 2011 Living Breath

Foundation Bowl Champions. Also, Dan Teresa acknowledged each of the fall sports stating that the Men’s Soccer team have done well this season and have moved to the final four scheduled in Sacramento starting this coming Friday.

PUBLIC COMMENTS Alfred Diaz-Infante, President of CHISPA and member of the Hartnell

Foundation, congratulated the newly elected board members. Mr.Diaz- Infante spoke about the CHISPA partnership between Hartnell and the City of Salinas stating that the success and the quality of the program have significantly increased through the leadership of Dr. Helm and faculty, John Anderson. Also,

Mr.Diaz-Infante stated the Scholarship Committee has provided over $1 million in scholarships benefitting approximately 770 Hartnell students and that CHISPA has established a scholarship for Salinas residents. In addition, Mr. Diaz-Infante stated he is excited about the Alisal Campus, that he is proud to see the positive changes made under the leadership of Dr. Helm and is disappointed to hear about her decision to retire.

David Serena, Monterey County Board of Education, spoke about the swearing in of elected trustees this evening, stating that the Monterey County Board of

Education held off in adopting their redistricting maps until after the new trustees were seated and that a good faith effort needed to be made by this Board by being inclusive of each member. He then congratulated each of the elected trustees and thanked those who ran for office.

Tom Alejo, community member, read aloud two quotes, one from Malcom X and other from John F. Kennedy and stated that the Board needed to rethink the cancellation of the Auto Collision program and that he plans to continue to fight for the program.

Margaret D’Arrigo-Martin, Hartnell College Foundation Board, spoke about the positive changes she has witnessed over the past few years, some of which


AUDIT REPORTS

FISCAL YEAR 2010-11

BOARD ACTION –

AUDIT REPORTS

Terms of Service included the ag and construction programs, the Alisal Campus, the NASA lab and the number of grants received. She talked about the success of the Women’s

Education Leadership Initiative program that was held last summer and hopes the positive changes continue.

Demetrio Pruneda, newly elected Trustee, asked why the Annual Organizational

Meeting is being held this evening and asked if this was the first time this meeting was held in November.

Hermelinda Tabera Rocha, Faculty, invited the Board to the Academy for

Excellence social justice presentations scheduled on Thursday afternoon and next Monday evening.

Steve McShane, Councilmember, congratulated the newly elected trustees and stated that he is working on a Community Garden proposal and he announced the City of Salinas is sponsoring a home holiday lighting competition this season through a PG&E grant and that they are looking for judges.

Jose Lopez, ESL student, spoke on behalf of himself and other ESL students about the lack of ESL evening classes and asked the Board for their support in offering more evening ESL classes.

Gema Ptasinski, of Vicenti, Lloyd, and Stulzman LLP, presented the

Independent Accountants' Audit Report for Hartnell College, including the

Foundation, for the year ending June 30, 2011. In addition, she presented both the Performance Audit and the Financial Audit Reports for the Measure H

General Obligation Bond for 2010-11. Ms Ptasinski reviewed the major points of the audit and stated that the college received an Unqualified Opinion for each audit, which is the highest opinion any organization can achieve. She commended Hartnell staff and members of the audit committee for their cooperation and support.

On a motion by Trustee Donohue, seconded by Trustee Healy, by vote of 7-0 and by advisory vote of Aye (Student Trustee Gutierrez), the Board moved to accept the Independent Auditor’s Report for the year ending June 30, 2011. The reports for 2010-2011 include all funds: 1) General (restricted and unrestricted), 2)

Hartnell College Foundation, 3) Measure H Capital Bond Funds, and (4)

Performance Audits.

Trustee Padilla-Chavez thanked each of the candidates and she recognized that campaigning is hard work and time consuming. She congratulated each of the successful candidates and stated that their term of office begins Friday,

December 2, 2011 in accordance with Education Code 72027(b). She reminded the Board and assembly that Trustee Donohue was administered the Oath at the

October meeting due to her appointment in lieu of an election. Trustee Padilla-

Chavez thanked those who asked why trustees were being administered the Oath this evening and stated she had similar questions two years ago when she was elected and that for her it was even more complicated because, at the time, she was a Trustee in a K-12 district and it was important to establish both the end of her term there and the beginning of the one at Hartnell. Further, she stated that it is not the intention of this Board to be exclusive and invited Mr. Pruneda to join the Board in closed session is this evening.


Administration of Oath of Affirmation

Election of Officers

Appointment of Board

Representatives

Elia Gonzalez-Castro was administered the Oath of Affirmation by

Councilmember Gloria De La Rosa.

Bill Freeman was administered the Oath of Affirmation by David Serena,

Monterey County Board of Education.

Demetrio Pruneda was administered the Oath of Affirmation by David Serena,

Monterey County Board of Education.

Trustee Padilla-Chavez announced a ten-minute break.

After the break, the Board conducted their Annual Organizational Meeting. Dr.

Helm facilitated the elections.

Board President

The nominations for Board President were:

1.

Trustee Padilla-Chavez by Trustee DePauw.

2.

Trustee Montemayor by Trustee Freeman.

On a motion by Trustee Donohue, seconded by Trustee DePauw, by vote of 7-0, the Board moved to close nominations.

Trustee Padilla-Chavez was elected Board President for calendar year 2012. The votes were as follows: Trustee Padilla-Chavez received five votes (DePauw,

Donohue, Gonzales-Castro, Healy, and Padilla-Chavez); Trustee Montemayor received two votes (Freeman and Montemayor).

Vice President

The nominations for Vice President were:

1. Trustee DePauw by Trustee Donohue

2. Trustee Freeman by Trustee Montemayor

On a motion by Trustee Gonzalez-Castro, seconded by Trustee DePauw, by vote of 7-0, the Board moved to close nominations.

Trustee DePauw was elected Vice President for calendar year 2012. The votes were as follows: Trustee Padilla-Chavez received five votes (DePauw, Donohue,

Gonzales-Castro, Healy, and Padilla-Chavez); Trustee Freeman received two votes (Freeman and Montemayor).

Representative to the Sunrise House

The nomination for representative to the Sunrise House was:

1.

Trustee Montemayor by Trustee Donohue.

On a motion by Trustee Gonzalez-Castro, seconded by Trustee Padilla-Chavez, and by vote of 7-0, the Board moved to close nominations. Without opposition and on a vote of 7-0, the Board appointed Trustee Montemayor to the Sunrise

House for the 2012 calendar year.


Designation of Board

Meeting Dates for 2012

Resolution 11:13

Resolution 11:14

Representative to the Monterey County School Boards Association

The nomination for representative to the Monterey County School Boards

Association was:

1. Trustee Gonzalez-Castro by Trustee DePauw.

Trustee Freeman nominated Trustee Montemayor, but Trustee Montemayor declined the nomination.

On a motion by Trustee DePauw, seconded by Trustee Padilla-Chavez, and by vote of 7-0, the Board moved to close nominations. Without opposition and on a vote of 7-0, the Board appointed Trustee Gonzalez-Castro to the Monterey

County School Boards Association for the 2012 calendar year.

On a motion by Trustee Healy, seconded by Trustee DePauw, and by vote of 7-0, the Board moved to adopt their meeting calendar for 2012. (Appendix B)

Trustee Padilla-Chavez asked the Board to keep in mind that additional meetings are needed to work on the Presidential search.

On a motion by Trustee Gonzalez-Castro, seconded by Trustee Healy, and by roll call vote of 7-0, and by advisory vote of Aye (Student Trustee Gutierrez), the

Board moved to adopt Resolution 11:13, Authorizing Signature of Board

Secretary to sign all appropriate documents.

On a motion by Trustee Donohue, seconded by Gonzalez-Castro, and by roll call vote of 6-1 (No: Freeman), and by advisory vote of Aye (Student Trustee

Gutierrez), the Board moved to adopt Resolution 11:14, In Appreciation of

Outstanding Public Service for Trustee Kevin Healy.

Trustee Padilla-Chavez read aloud the resolution presented to Trustee Healy.

Trustee Healy stated he was honored to serve the college and the community.

Dr. Helm personally thanked Trustee Healy for this service and for always thinking about the students.

CONSENT AGENDA The Board received two revised items: Item C., Curriculum and K., Personnel

Actions.

Trustee Padilla-Chavez stated that item C was revised to provide clarification and correct the Chancellor’s Office list of programs that are active at Hartnell

College.

A.

MINUTES

Pulled for discussion: C and I.

Pulled for discussion/separate vote B, H and K.

On a motion by Trustee Healy, seconded by Trustee DePauw, by vote of 7-0 and by advisory vote of Aye (Student Trustee Gutierrez), the Board moved to approve and/or ratify consent items A, C, D, E, F, G, I and J.

Adopted minutes of Regular Meeting of November 1, 2011 and Special Meeting of November 15, 2011 as submitted.


B.

C.

D.

DISBURSEMENTS

CURRICULUM

LTR OF AGREEMT

– SAN FRANCISCO

CITY COLLEGE

E. LEASE

AGREEMENT

WITH FRANSCIONI

BROTHERS

F. AGREEMENT –

INDEPENDENT

AUDITORS FOR

FISCAL YEAR

2011-12

G. AGREEMENT –

UNIVERSAL

PROTECTION

SERVICES

H. AWARD BID – KIS

GROUP

Trustee Freeman continued to oppose the district paying rent for one employee and stated the college should have a policy against doing this.

Dr. Helm clarified that the one individual, to whom Trustee Freeman referred, does not receive any benefits and the actual cost to the college is far less than if the person was receiving benefits. Further, housing costs are part of the contractual agreement with this interim employee.

On a motion by Trustee Healy, seconded by Trustee DePauw, and by vote of 5-

2-1 (Nay: Freeman, Montemayor) (Abstained: Student Trustee Gutierrez), the

Board moved to ratify the disbursements from any or all of the following funds: general; debt service; bookstore; child development; capital outlay projects; scheduled maintenance; property acquisition; bond projects; cafeteria; selfinsurance; retirees health benefits; associated student body; scholarship, loan, and trust; and intercollegiate athletics.

The Board ratified the recommendations from Curriculum Committee actions for the period of October 6 through October 20, 2011.

Trustee Montemayor asked when the college last offered the Water Technology

Program. Stephanie Low, Dean of Curriculum/Scheduling, stated that she found that the college has not offered this program since before 2007.

The Board ratified the 2011-2012 Letter of Agreement between Hartnell College and San Francisco Community College District for the California Early

Childhood Mentor Program. This agreement will connect Hartnell College early childhood education students with high quality, experienced early childhood professionals. There are no budget implications. Participants are paid directly from San Francisco Community College District.

The Board approved to amend the agricultural lease agreement between Hartnell

College and Franscioni Brothers, Inc. for Alisal Campus farmland, beginning

December 3, 2011 through December 2, 2012. There is no impact to the general fund. Annual rental revenues from property must be placed in the restricted

Property Acquisition Fund.

The Board approved to amend the contract by one year with the independent auditing firm Vicenti, Lloyd, and Stutzman, LLP, for financial auditing services through the end of fiscal year 2012. This amendment brings the total contract cost to a not to exceed amount of $122,560 and extends the end date through

December 31, 2012 for the audit of all funds for 2011-12.

The Board approved to amend the term of the agreement with Universal

Protection Services through June 30, 2013, for security services at the Main and

Alisal Campuses and at the King City Education Center. The annual cost for these services is not to exceed $560,000 paid from the general fund.

Ann Wright, faculty, said she was surprised to see this item before the Board because she believes the information technology modernization project has not been vetted through various shared governance committees. Trustee Freeman suggested to table the item to allow these discussions.


I.

AWARD BID –

PERMA GREEN

HYDROSEEDING

Dr. Helm clarified that expenditures of this sort have never gone through Shared

Governance and further the majority of the dollars used to pay for this project are grant funds and expenditures of grant funds are not brought before shared governance. In addition, the Board would need to take action this evening in order to allow the college to take advantage of PG&E rebates..

Student Trustee Gutierrez spoke in support of moving forward with this project because it would benefit students by allowing students access to computer programs that are not affordable to many and as a digital arts student he appreciates this project.

Matt Coombs, Vice President, Information Technology, after offering to meet with Ann Wright or any faculty who may have questions, addressed the cost of the project and stated that making this investment would save energy and staff time, would reduce 34 servers to 7 and would reduce the cost to replace desktop computers that require replacement every three to five years to as little as $300.

Currently, the college has 2,000 computers, 1,000 phones, 700 employees two of which are computer technicians and 1 telephone technician. Mr. Coombs stated that this project is under a tight timeline in order for the college to qualify for the rebates. Further, Mr. Coombs stated that there is only one other college in the

State that are one the cutting edge of this technology.

Trustee Montemayor stated that Mr. Coombs did a fine presentation and called for the question.

On a motion by Trustee Healy, seconded by Student Trustee Gutierrez, by vote of 6-1 (Nay: Freeman), and by advisory vote of Aye (Student Trustee

Gutierrez), the Board moved to award the bid and authorized the administration to enter into agreement with KIS Group, most qualified bidder, for campus wide

Virtualization and Network Administrative Software Modernization project at a cost of $631,607 over three phrases, paid from multiple funds.

The Board awarded bid and authorized administration to enter into a contract with Perma Green Hyrdoseeding, lowest responsive bidder, for the Alisal

Campus Parking Lot Project. The cost of this project is $831,700, and paid from

Measure H funds.

Trustee Montemayor asked if the total project cost included the owner’s allowance and if prevailing wages were being paid. Joseph Reyes responded yes to both questions.

Trustee Freeman asked why the college does not use local companies to do work for the college. Trustee Padilla-Chavez stated that the law prohibits governing bodies from hand-picking companies and contracts are awarded to the lowest responsive bidder. Trustee Montemayor wondered if this was specific to Ed

Code because he knows the City has awarded has awarded bids to companies who were not the lowest bidder. Joseph Reyes stated that there are exceptions and one is if the college had a bad experience with an individual company.

Trustee Padilla-Chavez suggested that matter is important and should be a board development topic in the future.


J. STUDENT

TRUSTEE TRAVEL

K. PERSONNEL

ACTIONS

The Board ratified travel for Student Trustee to attend Statewide Student Trustee

Meeting on November 4, 2011 at the San Jose Doubletree Hotel.

Reimbursement included one night’s lodging, mileage reimbursement, and meals.

Dr. Helm stated the two changes to Personnel Actions:

1) The two supervisors (financial aid and admissions) were changed from supervisors to managers, and 2) the effective date changed to February 1, 2012.

The purpose of this change is necessary to get the spring term underway, to allow the administration the opportunity to assess the duties of the two lead positions and analyze the back fill needed, in conjunction with C. S. E. A.

Trustee Freeman motioned to disapprove Personnel Actions, but the motion died due to a lack of a second.

On a motion by Trustee Healy, seconded by Trustee Donohue, and by vote of 6-1

(Nay: Freeman) and by student advisory vote of Aye, the Board moved to approve and/or ratify personnel actions. (Appendix C)

ACTION ITEMS

BUDGET REVISIONS On a motion by Trustee Donohue, seconded by Trustee Healy, by vote of 7-0

AWARD ONE TIME 2%

STIPEND and by advisory vote of Aye (Student Trustee Gutierrez), the Board moved to approve the budget revisions numbered 9493 to 9525.

Dr. Helm clarified the recommendation to authorize the administration to enter into discussion with bargained and non-bargained groups regarding the opportunity to award a one-time stipend not to exceed 2% as described in the

September discussion of the Board when the Board adopted the budget.

Ann Wright, Faculty, stated that CSEA addressed this item and she stated that she wanted to ensure nothing could be done without first sun shining and negotiating in a legal way with bargained groups.

Legal counsel confirmed that Dr. Helm revised recommendation would meet the sun-shining requirement and Trustee Padilla-Chavez asked that the administration put their request in writing and send to bargaining units.

Dr. Helm stated that she would personally donate to the Foundation any monies awarded to her as a result of this action.

Trustee Freeman stated he believes the bargaining groups should get back all that they gave up two years ago and Trustee Montemayor stated he is glad to see the item going back to bargaining groups.

On a motion by Trustee Healy, seconded by Trustee Donohue, by vote of 7-0, the

Board moved to authorize the administration to enter into conversations (put in writing) with bargained and non-bargained groups regarding the opportunity to award a one-time stipend not to exceed 2%.

Student Trustee Gutierrez abstained from voting.


AWARD

PROFESSIONAL

CONTRACT

Terri Pyer, Associate Vice President, Human Resources reported that twenty firms who conduct searches for college presidents were identified and reviewed. The number was reduced by eliminating those whose primary experience was with public and private universities. That number was further reduced by eliminating those that indicated little national experience as well as firms that served individual job seekers in addition to colleges and boards.

Telephone interviews were conducted by Trustees Padilla-Chavez,

DePauw, Donohue, and Terri Pyer. Reference checks conducted for the finalists. The finalists were Association of Community College Trustees and Greenwood/Asher and Associates. The recommended firm is

Association of Community College Trustees (ACCT). ACCT charges a flat fee of $35,000 per search, plus expenses, compared to the other finalist charging a minimum of $60,000 per search, plus expenses.

The services provided will include: Board Retreat to determine the values and attributes sought; training of the search committee and management of the advertisement, recruitment, and application, screening, and hiring processes.

Trustee Padilla-Chavez stated that the Board is under a tight timeline and clarified that tonight's action would allow the Board to select a firm and that the process used would immediately follow.

On a motion by Trustee Healy, seconded by Trustee DePauw, by vote of 7-0, and by advisory vote of Aye (Student Trustee Gutierrez), the Board moved to approve the Association of Community College Trustees as the Search

Firm and directs the administration to enter into a contract for Professional

Services to conduct a national search for the next Superintendent/

President.

INFORMATION ITEMS

CONSTRUCTION

PROJECTS – UPDATE

FINANCIAL

STATEMENTS

FIRST READING

The Board received an updated, written report on the current construction projects. The report is on Page 233 of the November 29, 2011 Meeting Agenda

Packet housed at: http://www.hartnell.edu/board/packets/November_29_2011_Packet.pdf

The Board received the financial statements for the periods ending

October 31, 2011.

The Board reviewed the first reading of Board Policy 1010, Annual

Organizational Meeting and Officers and Trustee Montemayor stated that he would like to see the Annual Organizational Meeting held in December of each year. Dr. Helm responded that revising the existing policies allows for variances in the calendar and dates of election, which can impact the Annual

Organizational Meeting in election years.


SENATE REPORTS

PRESIDENT’S REPORT

BOARD REPORTS

There was no Student or Classified Senate report.

Nancy Schur read aloud two Resolutions adopted by the Academic Senate.

1) Academic Freedom - Removal of Textbook

2) Blueprint for Student Success at Hartnell College (not Statewide initiative)

Also, Ms. Schur stated that the Senate understands the budget constraints and that they are not asking to not seek exemption from the 50% law, but that they are deeply concerned and would not want to see this repeated because the risk is great.

The Senate fully supports the Faculty Hiring Committee's recommendation to hire 11 new faculty and strongly urges reconsideration.

Dr. Helm announced that the Soccer Team will be playing in Sacramento on

Friday, December 2nd and hopefully again on Sunday, December 4at 2 p.m.

Also, she announced on Saturday, December 3rd, The Western Stage will hold their Annual Gala. She stated she is proud to state that The Western Stage is operating in the black and she recognized Melissa Chin, Jon Selover, Beverly

Grova, and Jackie Cruz for all of their efforts.

Dr. Helm reiterated the importance of the work of Academy of College

Excellence students. These students will present their research projects twice next week, once in the afternoon and once in the evening.

Trustee Donohue reported that she attended the Football Banquet - she was pleased and impressed with the accomplishments of the students and coaching staff and that she thoroughly enjoyed her first Hartnell College soccer game.

Student Trustee Gutierrez reported on a recent meeting he attended with other student trustees; he congratulated Matt Coombs on moving college technology forward; he thanked Trustee Healy for this service, and congratulated those

Trustees elected/re-elected.

Trustee Montemayor reported that the Sunrise House received grants from the

Harden Foundation and Monterey Peninsula Foundation; that the Sunrise House plans to donate 40 Christmas dinners and plans to take students to Cal Poly over the holidays, and stated that he has a financial report for anyone to view.

Trustee Healy expressed his appreciation for the opportunity to serve, and believes the college moved in the right direction during his service; he congratulated the football team, and welcomed Al Muñoz back to the college.

Trustee DePauw reported she attended the football banquet and that she was impressed how Coach Collins was able to recognize each player on a personal level and that she was inspired and said she would miss Trustee Healy and thanked him for his service.

Trustee Freeman stated he would like to see the college schedule ESL courses for students; he would like to work toward helping disabled students getting to the second floor of the Visual Arts Facility; and he expressed his pleasure in all of the


CLOSED SESSION

1.

Conference with Legal Counsel - Anticipated Litigation - Significant exposure to litigation pursuant to Section 54956.9(b): One case

Trustee Padilla-Chavez reconvened the public session at 8:50 p.m. and stated RECONVENE PUBLIC

SESSION AND

REPORT OUT FROM

CLOSED SESSION there was no reportable action.

ANNOUNCEMENTS 1. Board Social – December 6, 2011, 5 p.m., CALL, Room 208

2. Board Special Meeting – December 13, 2011, 5 p.m., CALL, Room 208

3. Regular Board Meeting – January 24, 2012, 5 p.m., CALL, Room 208

ADJOURNMENT On a motion by Trustee Gonzalez-Castro, seconded by Trustee Montemayor, and unanimously carried, the Board moved to adjourn the meeting at 8:53 p.m. athletic achievements this fall and these accomplishments set the bar for spring sports.

Trustee Gonzalez-Castro stated that she is happy to be re-elected and that she is ready to work and looks forward to more accomplishments - that it has been amazing; that we always need improvement, but believes the success of the students is result of great facilities, great faculty and administration. Also, she would like to see ESL students receive the courses they asked for and she stated that she will miss Trustee Healy a lot.

Trustee Padilla-Chavez congratulated the Trustees on their elections because she believe each cares about moving our community forward and she invited each member to engage with her regarding questions and/or ideas because she wants to set a culture of team work and this Board is a contributor to the college's success.

She wished Trustee Healy well.

The Board of Trustees and Dr. Phoebe K. Helm, Superintendent/President, Terri

Pyer, Associate Vice President, Human Resources, and Alison Neufeld, Legal

Counsel, Liebert, Cassidy, Whitmore, moved to Closed Session at 8:25 p.m. to consider legal, personnel, labor and/or contract matters authorized for Closed

Session per Government Code Sections 3549.1, 54956.9, 54957, and/or 54957.6.

Erica Padilla-Chavez

Board of Trustees President

Phoebe K. Helm

Board Secretary


HARTNELL COLLEGE

50% Exemption Application

Public Hearing

November 29, 2011

5 p.m.

C.

M.

Brahmbhatt

APPENDIX A

50% Law

Passed in 1958

Required amount of general funds to be spent in the classroom.

h d f ll f for f l l and benefits, not counselors, librarians, or other necessities.

Ratio determined by: teaching salaries and benefits = numerator and all other costs fit in the denominator

1/18/2012

1

Categorical Funding does not count.

In 2010 ‐ 11 college’s Categorical Funds were cut by $1,055,905.

The college provided $753,053 general funds in excess of the required match to keep from totally cutting those services.

h d h d

At the same time, the college did not have summer school, reducing the expenditure for teaching by $1 million.

This decreased the numerator by $1 million.

State Categorical

$1.05

Million

Hartnell

N

D

$1 million

$753 thousand

1/18/2012

2

The result of those decisions were good for students and for the college’s current financial health, but resulted in 48.7% being spent in the classroom.

An Exemption is being requested.

A public hearing is required.

2011 ‐ 12 Budget Outlook

Revenue, Expense, and Fund Balance, 2011 ‐ 12 through 2015 ‐ 16

37,699,082

38,830,054

36,601,050

35,381,198 35,535,000

2011 ‐ 12 2012 ‐ 13

Expenses

2013 ‐ 14

Balance

2014 ‐ 15

Revenue

2015 ‐ 16

1/18/2012

3

APPENDIX B

November 29, 2011 ANNUAL ORGANIZATIONAL MEETING OF TRUSTEES:

Title

Designation of 2012 Board Meeting

Number

Dates and Times

Area


Status

Action

III. D

Recommendation

It is recommended that the Board of Trustees adopts the dates and times for regular meetings and for board development for calendar year 2012.

Summary

Education Code Section 72000 requires that the governing board of each community college district hold regular monthly meetings and Accreditation Standard IV. B.1.f. requires the governing board have an on-going program for board development.

The dates of the Board’s regular meetings are recommended the first Tuesday of each month and the development meetings on the third Tuesday of each month, except where noted.

The Board will open its regular business meeting at 5:00 p.m., closed session to follow immediately after, if needed.

The Board’s development meetings will open at 5:00 p.m.

The dates for both meetings are as presented below:

2012 August 21 ....... Regular Board Meeting

January 24 ...... Regular Board Meeting

February 7 ...... Regular Board Meeting

August 28 ....... Board Development

September 4 ... Regular Board Meeting

February 21 .... Board Development

March 6 .......... Regular Board Meeting

September 18 . Board Development

October 2 ....... Regular Board Meeting

March 20 ........ Board Development

April 10 .......... Regular Board Meeting

April 24 .......... Board Development

May 1 ............. Regular Board Meeting

May 15 ........... Board Development

June 5 ............. Regular Board Meeting

June 19 ........... Board Development

July 10 ........... Regular Board Meeting

July 17 ........... Board Development (TBD)

October 16 ..... Board Development

November 6 ... Regular Board Meeting

November 20 . Board Development

December 4 .... Annual Organizational Mtg

December 18 .. Board Development

2013

January 22 Regular Board Meeting

APPENDIX C

AT THEIR REGULAR MEETING OF NOVEMBER 29, 2011, THE BOARD OF TRUSTEES

APPROVED AND/OR RATIFIED THE FOLLOWING PERSONNEL ITEMS:

I. Retirements, resignations, releases, and leave requests

A. Ratify release of regular probationary employee:

1. Raymond Porrez, Utility Custodian (#CL-15), Maintenance Department, effective

November 10, 2011, due to failure to complete probationary period.

II. Classification and Compensation

A. Approve the reclassification of Development Officer, Management (#A-49), from

Management Level X to Management Level V, Director of Development (#A-64), effective January 1, 2012. Reclassification addresses increased autonomy of position and expansion of responsibilities to include major gifts.

III. Appointments

A. Ratify appointment of management personnel:

1. Alfred Muñoz, interim Vice President Support Operations, (#A-46), Management

Salary Schedule, Range I(a), Step C, effective November 21, 2011.

2. Mary Dominguez, interim Vice President Student Affairs, (#A-43), Management

Salary Schedule, Range I(a), Step B, effective January 3, 2012.

B. Ratify appointment of classified employee to management position:

1. Andy Newton, Title V collaborative Grants Director, (#A-64), Management Salary

Schedule, Range VII, Step B, effective December 1, 2011.

C. Ratify appointment of classified employees to management positions:

1. Jessica Tovar, interim Financial Aid Manager , (# A -10), Range XII , Step B , effective February 1 , 2012.

2. Irene Haneta, interim Enrollment Services Manager , (# A -11), Range XII , Step B , effective February 1 , 2012.

A. Ratify appointment of part-time instructors for fall semester 2011:

1. Efren Celaya, Agriculture Industrial Technology. Appointment based on equivalency as follows: has adequate coursework for an AA or BS degree and has 17 years of experience in the agriculture industry.

2. Bihn Cheung, Agriculture Industrial Technology

3. Fay Griffin, Mathematics

4. Mary Gustus, Nursing

5. Martin Need, English

6. Andrew Seminario, Construction

7. Maximino Zabala, Nursing

8. Angelica Zanetos, Physical Education

1

APPENDIX C



B. Ratify appointment of donated instructor for fall semester 2011:

1. Derek Webster, Electric Apprenticeship

C. Ratify appointment of Professional Experts:

Hartnell’ s theater arts program – The Western Stage (TWS) provides students the opportunity to learn their craft within a professional context. Assignment is for 2011 subscription season, which runs January 24 – December 17, 2011:

1. Desma Johnson, $1650 total, musician , November 9 – December 11, 2011 .

2. Stephen J. Uccello, $1275 total, musician, November 9 – December 11, 2011 .

Hartnell College provides Crisis Counseling Services that are completely confidential and free of charge to enrolled Hartnell students. A Marriage & Family Therapist

Counseling Intern is available to assist students in crisis:

3. Laurie Lindley-Muender, $20/hr (16 hrs/week), intern, November 1, 2011 –

August 1, 2013.

Hartnell College is creating 2+ 2+ 2 career pathways for technicians, engineers, and engineering designers in two emerging fields of sustainable energy, power engineering and engineering design. The goals of the project are (1) improve the

STEM pipeline from two high schools to Hartnell College and to the University of

California at Santa Cruz, (2) integrate renewable energy technologies into existing curricula at participating high schools and Hartnell, and (3) prepare students to work in sustainable energy and engineering technologies jobs. The project is forming a consortium of at least 10 partners, including industry, in sustainable energy education: creating and supporting new energy career pathways: increasing student enrollment in high school and bridge program sustainable energy programs; developing and implementing an internship program; and using a newly constructed sustainable energy and research facility. Project deliverables include new courses, research findings from student projects, a model consortium, high school outreach and instructional materials, and project evaluation data.

4. Janice Archuleta, $2210/mo. Project coordinator, October 1, 2011 – September

30, 2012.

The Nursing and Health Sciences Department comprises four programs: Registered

Nursing, Vocational Nursing, Emergency Medical Technician (EMT), and Certified

Nursing Assistant. Lab instruction assistants are required to meet Board of Registered

Nursing (BRN) requirements for specific student-to-certified-instructor ratios.

5. Lisa Anne Garcia, $47.86/hr (10 hrs/week), NVN Instructor, September 28 –

November 1, 2011.

D. Ratify appointment of playground assistant:

1. Nubia Patricia Gomez, $12/hr (35 hrs/week), November 1, 2011 – June 30,

2012.

2

APPENDIX C



E. Ratify appointment of substitute position:

1. Tina Cazares, $14.99/hr (20 hrs/week), A& R Technician, October 10 –

December 2, 2011.

F. Ratify appointment of volunteer positions:

1. Alejandro Alcaraz, Physical Education, July 1 – December 16, 2011.

2. Phillip Cuevas, Physical Education, October 14, 2011 – May 31, 2012.

3. Rudy Dominguez, Physical Education, September 30, 2011 – May 31, 2012.

4. Kimberly Kouka, Physical Education, July 15 – December 11, 2011.

5. Micah Spane-Wilson, Physical Education, August 15, 2011 – November 15,

2011.

6. Joan Spannagel Rentz, Academic Center, September 19, – December 16, 2011.

7. Levy Zamora Jr., Speech Department, October 24 – December 16, 2011

G. Ratify appointment of Student Workers for fall semester 2011:

1. Liliana Bautista, DSPS, Student Worker II

2. Rusty Guzman, Maintenance, Student Worker I

3. Jasmine Hernandez, Tutorial Center, Student Worker II

4. Carolina Lopez-Romero, Tutorial Center, Student Worker II

5. Lorena Mendoza, ACE, Student Worker I

6. Riley Schofield, East Salinas GEARUp, Student Worker III

3


Title

Disbursements of District Funds

Number

II. B.

Area

Office of Support Operations

Prepared by: Alfred Muñoz

Status:

Consent

Recommendation

It is recommended that the Board of Trustees ratifies disbursements from District accounts.

Summary

The attached lists of disbursements from District accounts are presented for ratification.

COUNTY WARRANTS

Any or all of the following funds:

General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled

Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria; Self-

Insurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan, and Trust; and Intercollegiate Athletics

DATE WARRANT NUMBER

NO OF

WARRANTS AMOUNT

11/02/11

11/09/11

11/16/11

11/21/11

11/30/11

Subtotal

12896692

12897685

12899183

12900396

12901883

12896838

12897788

12899212

12900506

12902031

147

104

30

111

149

$567,252.79

346,415.15

17,929.65

421,708.14

484,884.22

$1,838,189.95

Total

DATE

Nov 11

Budget Implication

None

Note: Legal fees in above summary total $8,085.55

CHECKING ACCOUNTS

General Fund Revolving

WARRANT NUMBER

10377 10384

NO OF

WARRANTS

8

AMOUNT

$10,397.32

$1,848,587.27


Title

Curriculum Committee Actions

Number

II. C.

Area

Curriculum & Instructional Support

Prepared by: Suzanne Flannigan

Status

Consent

Recommendation

It is recommended that the Board of Trustees ratifies the actions taken by the Curriculum

Committee from the November 3, 2011, November 17, 2011 and December 1, 2011meetings.

Summary

The following actions were reviewed by faculty in the disciplines and approved by the

Curriculum

Committee, which is a standing committee of the Academic Senate:

COURSE REVISIONS – 23 Courses

ART-1A, Art History Survey I (3 units)

Areas of revisions: added advisory “completion of or concurrent enrollment in ENG-1A”, updated student materials

ART-1B, Art History Survey II (3 units)

Areas of revisions: added advisory “completion of or concurrent enrollment in ENG-1A”, methods of evaluation, updated student materials

ART-12A, Design (3 units)

Areas of revisions: listed art supplies needed and added repeatability to catalog description, added lab content

CSS-1, Introduction to Computer Science & Programming Fundamentals (4 units)

Areas of revisions: updated title, clarified catalog description, changed prerequisite to

“eligibility for MAT-123”, added lab content, methods of instruction, methods of evaluation, updated student materials, added outside assignments, added Distance Education/Hybrid

CSS-121A, Network Fundamentals (4 units)

Areas of revisions: added Pass/No Pass to grading, added lab content, added Distance

Education/Hybrid

CSS-121B, Routing Protocols and LAN Switching (5 units)

Areas of revisions: added Pass/No Pass to grading, added lab content, updated student materials, fixed total contact hours; added outside assignments, added Distance

Education/Hybrid

Page 1 of 3

CSS-121C, Accessing the Wide Area Network (WAN) (4 units)

Areas of revisions: added Pass/No Pass to grading, added lab content, fixed total contact hours, added outside assignments, added Distance Education/Hybrid

CSS-122, Computer Security Principles (4 units)

Areas of revisions: added Distance Education/Hybrid

CSS-170A, Networking Administration and Storage Management (4 units)

Areas of revisions: updated catalog description and objectives, added prerequisite CSS-43, added lab content, updated student materials, added Distance Education/Hybrid

CSS-2A, Object Oriented Programming (4 units)

Areas of revisions: updated lab content, added Distance Education/Hybrid

CSS-2B, Data Structures and Algorithms (4 units)

Areas of revisions: updated course description, added lab content, updated student materials, added Distance Education/Hybrid

CSS-4, Introduction to Scientific Programming (4 units)

Areas of revisions: updated course description, updated student materials, added Distance

Education/Hybrid

ENG-22, Studies in Poetry (3 units)

Areas of revisions: changed course title, updated: course description, objectives, content, methods of instruction, methods of evaluation, student materials, added Distance Education (no hybrid)

NRN-50.41, Supervised Nursing Skills Practice I, (0.5 units)

Areas of revisions: changed number of units and weekly contact hours, updated objectives and course description, changed course number and title of corequisite course (changes approved by Board 11/29/11), updated content and materials

NRN-50.42, Supervised Nursing Skills Practice II (0.5 units)

Areas of revisions: changed number of units and weekly contact hours, added prerequisite NRN

50.41 and changed course number and title of corequisite course (changes approved by Board

11/29/11), updated course description, objectives, content, methods of instruction and student materials

NRN-50.43, Supervised Nursing Skills Practice III (0.5 units)


50.42, updated course description, objectives, content, methods of evaluation and student materials

NRN-50.44, Supervised Nursing Skills Practice IV (0.5 units)


50.43, updated course description, objectives, content and student materials

Page 2 of 3

NRN-225, Success Strategies for 1st Semester RN Students (0.5 units)

Areas of revisions: changed number of units and weekly contact hours, added corequisite NRN

41 or “approval of Director of Nursing”, updated course description, objectives, content, methods of instruction, methods of evaluation and student materials

NRN-226, Success Strategies for 2nd Semester RN Students (0.5 units)


42 or “approval of Director of Nursing”, updated course description, objectives, content, methods of instruction, methods of evaluation and student materials

NRN-227, Success Strategies for 3rd Semester RN Students (0.5 units)


43 or “approval of Director of Nursing”

NRN-228, Success Strategies for 4th Semester RN Students (0.5 units)


44 or “approval of Director of Nursing”

PETH-1, Introduction to Kinesiology (3 units)

Areas of revisions: changed course title, units and weekly contact hours; updated course description, content, objectives, methods of instruction, methods of evaluation and student materials

SPA-4, Intermediate Spanish (5 units)

Areas of revisions: updated course description, objectives, content and student materials

COURSE INACTIVATIONS: 1 course

NRN-20, LVN-RN Transition (4 units) per discipline faculty

Recent changes in the vocational nursing program, in particular to shorten it to one year, have provided different pathways for licensed vocation nurses (LVN) to complete the bridge to become RNs. In addition, changes in the health industry have reduced the number of local acute care jobs available. There is a history of student success in the RN program for LVNs who completed this course. It is being inactivated so the course can be reactivated if need for it becomes evident in the future.

PROGRAM REVISIONS: 1 degree

AS Degree, Registered Nursing

Over the last few months, revisions have been approved for most of the Nursing – Registered

Nursing (NRN) courses. The degree requirements have not changed, but course titles needed to be updated to reflect recent changes. In addition, the mission, vision and values of the Nursing

Program have been added and will be included in the college catalog.

Page 3 of 3


Title

Non-Resident and Foreign Student Tuition

Fee for 2012-2013

Number

II. D.

Area


Prepared by: Al Muñoz

Status

Consent

Recommendation

It is recommended that the Board of Trustees adopts the statewide average of $179 per unit as the non-resident and foreign student tuition for 2012-2013.

Summary

Education Code Section 76140 states that community college districts may admit and shall charge tuition to non-resident students. This may be the statewide rate computed on the average cost of education, the locally computed rate, or a rate not to exceed the rate of any contiguous community college district. Under the provisions of the Education Code, Hartnell

College may establish a tuition charge for 2012-2013 between $164 and $194.

Hartnell College

Contiguous Districts

San Luis Obispo (Cuesta)

Monterey Peninsula

Cabrillo

Gavilan

State Average

2012-2013

Calculated Rates

$164

$187

$149

$194

$192

$179

2011-2012

Approved Out of State

$176

$189

$176

$177

$216

---

2011-2012

Approved Foreign

$176

$189

$176

$183

$216

---

The District fee for 2011-2012 was established at $176. We recommend a fee of $179 for

2012-2013. This fee is based on the statewide average.

The Education Code Section 76141(a) provides for the option of charging an additional amount for non-resident and foreign students for capital outlay purposes. The District did not include this additional option fee in past years and is not recommended for Fiscal Year 2012-2013.

Budget Implications

Tuition is established to provide education for non-residents and foreign students at no cost to

District and State.


Title

Grant Application - Monterey Bay Unified

Number

II. E.

Air Pollution Control District for the Air

Expressions Grant

Area

Advanced Technology

Prepared by: Suzanne Flannigan

Status

Consent

Recommendation

It is recommended that the Board of Trustees ratifies the grant application to the Monterey Bay

Unified Air Pollution Control District, accepts the funds, and authorizes the administration to enter into agreements to execute the work of the Air Expressions Grant.

Background

The use of serious games to teach and entertain is one of the fastest growing areas of development in educational technology and gaming. Studies by both game industry and educational research organizations have shown that today’s young people, engaged in interactive apps on mobile devices, learn more by playing serious games than by any other method of instruction.

The project to be supported by this grant award is the development of a serious game application for mobile devices that instructs players on the variables that impact air pollution outcomes in the design, manufacture and operation of automobiles. The project will be led by Pam Wiese, instructor, Computer Science and Information Systems. The student leader is Amerika Veach.

Summary

Hartnell students, under the leadership of Pam Wiese, CSS instructor, will design and program an interactive mobile device application to teach the impacts of pollution from the manufacture and use of automobiles to young players.

Term: January 23-May 31, 2012

Budget Implication

Expenses associated with this project include the purchase of software, supplies for storyboard and documentation purposes, field trips for students, and Android devices (3) for testing.

Source of Funds

Local: $4,817


Title Number

Personnel Actions II. F.

Area

Human Resources & Equal Employment

Opportunity

Prepared by: Terri Pyer

Status

Consent

Recommendation

It is recommended that the Board of Trustees approves and/or ratifies the personnel actions as listed below:

Summary

Approval of:

2 retirements of management personnel

Ratification of:

2 resignations of management personnel

1 resignation of regular classified personnel

2 appointments of management positions

104 part-time instructor hires for fall session 2011

6 appointments of professional experts

17 student worker hires for fall semester 2011

Detail

I. Retirements, resignations, releases, and leave requests

A. Ratify retirements of management personnel:

1. Beverly Grova, Vice President of Advancement, Public Information & Marketing,

(#A-6), Hartnell Foundation, effective February 3, 2012.

2. Paulette U. Bumbalough, Dean of Education Services South County (#A-52), King

City, effective July 1, 2012.

B. Ratify resignations of management personnel:

1. Kristi Lee Andreen, Coordinator of Allied Health and Director of the Respiratory

Care Practitioner Program (#A-63), Nursing Department, effective November 29,

2011.

1

2. Mary Young-Breuleux, Assistant Dean/Director of Nursing and Health Sciences

(#A-20), Nursing Department, effective August 30, 2012.

C. Ratify resignation of regular personnel:

1. Cassidy Porter, Instructional Technologist (#CC-118), Information and Technology

Resources, effective January 3, 2012.

II. Appointments

A. Ratify appointment to management positions:

1. Maria Dolores Javier, Controller (#A-12), Business Office Department,

Management Salary Schedule, Range V, step E, effective January 30, 2012.

2. Loyanne Flinn, Director of Development (#A-66), Foundation Office,

Management Salary Schedule, Range V, step B, effective January 19, 2012.

B. Ratify appointment of part-time instructors for fall semester 2011:

1.

Patrizia Ahlers-Johnson, Psychology

2. Gerardo Aleu, Mathematics

3. Alejandro Arce, Photography

4. Tammie Attaway, Counseling

5. Mary Bains-Fort, Psychology

6. Ed Barber, Physical Education

7. Amy Barrett-Burnett, Alcohol & Other Drugs

8. Eric Becerra, Counseling

9. Michael Branstetter, Mathematics

10. Gabriel Bravo, Counseling

11. Elsa Brisson, Family & Consumer Studies

12. Jeff Bynes, English

13. Fernando Cabrera, Spanish

14. Juan Campos, Office Technologies

15. Kayla Canelo, History

16. Bobby Carrillo, Administration of Justice

17. Fernando Carrillo, Automotive Technology

18. Efren Celaya, Agriculture Business Technology. Appointment based on equivalency as follows: Has adequate coursework for an AA degree with 100 semester units of which 18 in coursework, generally considered general education, and 17 years of experience in the agriculture industry.

19. Dolores Christensen, Counseling

20. Ying Chu, Mathematics

21. Jordan Daniels, Construction

22. Javier Dorantes-Rivera, Welding

23. Julie Edgcomb, Psychology

2

24. Linda Edlund, Anthropology

25. Warren Edmonds, Computer Science & Information Systems

26. Matthew Escover, Political Science

27. Steve Ettinger, Music

28. Isabel Ferraris, Biology. Appointment based on equivalency as follows: 57.5 combined graduate & upper division course work in biological sciences. Has completed the degree evaluation process, which conferred equivalency to a DDS degree.

29. Marilu Flores, Spanish

30. Dominique Fontana, French

31. James Frye, English as Second Language

32. Lisa Fuentes, Agriculture Business & Technology

33. Gary George, Physical Education

34. Mike Gideon, Computer Science & Information Systems

35. Nellis Gilchrist, Alcohol & Other Drugs

36. Richard Givens, Physical Education

37. Elvia Guzman, Counseling

38. Richard Gray, Administration of Justice

39. Lawrence Harris, Political Science

40. Lynn Hilden, Mathematics

41. John Himelright, Philosophy

42. Kristy Holland, History

43. Dina I. Hooks, Counseling

44. Chris Houston, English

45. Raye Ann Houx, Alcohol and Other Drugs

46. Ben Jimenez, Administration of Justice

47. Hortencia Jimenez, Sociology

48. Hortencia Jimenez, Ethnic Studies. Appointment based on equivalency as follows: Based on Masters in Sociology with 27 units ethnic related studies.

49. Greg Komar, Agriculture Business & Technology

50. Kendon Kraska, Psychology

51. Larry Lachman, Alcohol and Other Drugs

52. Rey Lagasca, Construction

53. William Laughton, Administration of Justice

54. Sam Lavorato, Administration of Justice

55. Derrick Lavoie, Biology

56. Jeffrey Lewis, Administration of Justice & Political Science

57. Vincent Lewis, Counseling

58. Jose Lopez, Office Technologies

59. Megan Lopez, Nursing

60. Joshua Lyman, Speech

61. Alfred Martinez, Administration of Justice

62. Cicely McCreight, Counseling & Psychology

63. Nickolas McDaniel, Psychology

64. Patty McEfee, Office Technologies

65. Juan Mercado, Ethnic Studies

66. Ernest Mercuri, Political Science

3

67. Ann Merville, Anthropology

68. Jose Moncada, Construction

69. Tammy Moreno, History

70. Teresa Moreno, History. Appointment based on equivalency as follows:

Education includes BA in History and 44 units in graduate level in History and graduate level research writing coursework.

71. Fawn Morley, Political Science

72. Peggy Munoz-Meador, Political Science

73. William Musselman, Automotive Technology

74. Norma Nichols, Counseling

75. Loretta Olito-Thompson, Business

76. Juan Oliverez, Ethnic Studies

77. Martha Pantoja, Counseling

78. Michael Parker, Administration of Justice

79. Christine Pedersen, Early Childhood Education

80. Gerardo Perez, Business & Computer Science & Information Systems

81. Ayaz Pirani, English

82. Gilles Prado, Computer Science & Information Systems

83. Larry Robison, Automotive Technology

84. Vicki Robison, History

85. Nancy Saldana, Counseling

86. Barry Sheppy, Spanish

87. Steven Shore, History

88. Jeffrey Smith, Anthropology

89. Tracey Spencer, Administration of Justice

90. Jeff Stewman, Construction

91. Eric Strayer, Sociology

92. Jonathan Teraji, Automotive Technology. Appointment based on equivalency as follows: 46 units including 18 breadth required courses. V.A.3.b current valid certificate to work in California in discipline BAR, ASE + Toyota master.

93. MaryAnn Toney, Physical Education

94. Jose Trujillo, Business & Administration of Justice

95. Diana Upton, Early Childhood Education

96. Gemma Uribe-Cruz, Counseling

97. Rene Van Lingen, Mathematics

98. Nancy Villacana, Counseling

99. Robert Ward, Drafting

100. George Whaley, Automotive Technology

101. Marisol White, Sociology

102. Paul Yun, English

103. Chris Zepeda, Physical Education

104. Emily Zuniga, Counseling

C. Ratify appointment of Professional Experts:

Individual will work in the Academic Learning Center and assist English and ESL students with completion of teacher assigned Directed Learning Activities. They will record student progress and provide statistical data on student success. Grant funded.

4

1. Laura Cannon, $18/hr (40 hrs/week), assistant, January 16 - June 1, 2012.

2. Karina Young, $18/hr (40 hrs/week), assistant, January 16 - June 1, 2012.

Activities Director of Title V Grant, responsible to improve student success with ESL learning.

3. Stanley Crane, $65/hr (30 hrs/week), activities director, July 1, 2011 – June 30,

2012.

Hartnell College provides Crisis Counseling Services that are completely confidential and free of charge to enrolled Hartnell students. A Marriage & Family Therapist Counseling

Intern is available to assist students in crisis.

4. Miryam Mejia, $20/hr (16 hrs/week), intern, November 28, 2011 – June 15,

2013.

ACE is a cohort model first semester support program for underrepresented, underprepared and non-traditional students.

5. Patty McEfee, $20.58/hr (14 hrs/week), assistant, November 21 – December 16,

2011.

6. Eric Moberg, $20.58/hr (25 hrs/week), Program Assistant, October 25 – January

17, 2012.

G. Ratify appointment of Student Workers for fall semester 2011:

1. Juan Castro, Math Academy, Student Worker III

2. Maritza Cazares, Child Development Center, Student Worker I

3. Maria Rosario Chua, Math Academy, Student Worker III

4. Michelle Crocker, Math Academy, Student Worker III

5. Mariah Flores-Fonseca, Math Academy, Student Worker III

6. Claudia Garcia, Math Academy, Student Worker III

7. Rudy Garcia, Math Academy, Student Worker III

8. Monica Lopez, Student Life, Student Worker I

9. Alicia Martinez, ACE, Student Worker II

10. Lorena Mendoza, ACE, Student Worker II

11. Karina Montejano, Math Academy, Student Worker III

12. Rohit Patel, Early Childhood Education, Student Worker I

13. Rohit Patel, Math Academy, Student Worker III

14. Rolando Perez, Math Academy, Student Worker III

15. Vanessa Puga, ACE, Student Worker II

16. Chahan Shah, Math Academy, Student Worker III

17. Joseph Valdez, Math Academy, Student Worker III

5

ACTION ITEMS


Title

Budget Revisions

Number

IV. A.

Area



Status

Action

Recommendation

It is recommended that the Board of Trustees ratifies budget revisions for fiscal year 2011-

2012, numbered 9532 to 9592.

Background

The Board of Trustees recognizes that the annual budget of the District is a financial plan and is subject to adjustments during the fiscal year caused by changes in enrollments, programs, services, and the cost of goods and services.

Summary

Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget revisions consist of transfers between major object expenditures or from the appropriations for contingencies, as well as budgetary increases for the use of funds not included in the original budget.

All budget entry numbers are assigned automatically assuring a complete sequence accounting.

Numeric breaks on the attached report are due to the exclusion of budget transfers, which do not require Board approval. The accompanying Budget Journal Entry Detail Report was produced directly from the accounting software.

Budget Implication

The unrestricted General Fund and Associated Student Body Fund (71) budgets remains unchanged. The restricted General Fund budget increased by $1,136,068.01 due to increased revenue to program and carry-over from the 2010-11 budget.


Title

Construction Change Orders IV. B.

Number

Area


Prepared by: Dr. Phoebe Helm

Recommendation

Status

Action

It is recommended that the Board of Trustees ratifies the construction change orders.

Summary

Change Orders authorized by the administration are to be ratified by the Board in compliance with Board Policy. The projects are listed with an explanation in the attached log.

PROJECT NAME

Alisal Bus Turnaround

Alisal Bus Turnaround

Infrastructure Phase II

Infrastructure Phase II

PCO #

001

002

001

002

DATE

Dec 1, 2011

Dec 1, 2011

Nov 22, 2011

Dec 3, 2011

HARTNELL COLLEGE CHANGE ORDER LOG-01/01/2012

DESCRIPTION

**

**

Three (3) additional conduit sleeves

Extra conduit for future use was layed while trenches were opened, prior to paving.

Five (5) bollards

For safety reasons bollards were installed to prevent vehicles from entering our exiting the Alisal Campus from the west end.

Potholing

** Potholing is the practice of digging a test hole to expose underground utilities to determine the horizontal and vertical location of the existing infrastructure

Investigation of unknown utilities

** A number of unidentified utilities were located during construction and needed to be dealt with

ORIGIN

O

O

O/D

D

AMOUNT

$2,450.00

/ %

1.258%

AMOUNT TO

DATE LESS

OWNERS

ALLOWANCE

-$5,555.00

/ %

-3.11%

$2,500.00

$9,558.88

$10,559.73

1.284%

4.910%

3.81%

-$3,055.00

-1.71%

-$47,623.12

-26.62%

-$37,063.39

-17.93%

O - Owner

A/E - Architect/Engineer Oversight

D - Discovery / Unforeseen Conditions

DSA - Division of the State Architect

City - City of Salinas


Title

Board Policy Revision – Second Reading IV. C.

Number

1010, Annual Organizational Meeting and

Officers of the Board

Area


Status

Action


Recommendation

It is recommended that the Board of Trustees adopt the second reading of revised Board Policy,

1010, Annual Organizational Meeting and Officers of the Board.

Background

At their November 29, 2011 meeting, the Board reviewed and discussed 1010, Annual

Organizational Meeting and Officers of the Board. In addition, members were encouraged to submit any suggested language and/or comments to the Board President and/or Board Secretary.

Summary

Board Policy 1010, Annual Organizational Meeting and Officers of the Board is presented for its second and final reading. The revised policy is attached and includes a number change and language to the first paragraph.


BP 1010 2305 Annual Organizational Meeting and Officers of the Board

Reference: Education Code Section 72000(c)(2)(a)

Each year, at its December meeting , the Governing Board shall, pursuant to Education Code

Section 72000, hold an organizational meeting and swear in new members if applicable. The terms of these officers as well as the term of service of newly elected members shall begin on the first Friday after the first Tuesday in December. At such annual organizational meeting, the

Board shall elect from its members the following officers:

Annually the Governing Board shall, pursuant to Education Code Section 72000, hold an annual organizational meeting and swear in new trustees if applicable. The term of service for these offices, as well as the term of service for newly elected trustees shall begin on the first Friday in

December in accordance with Ed Code 72027(b). Therefore, the Annual Organizational Meeting of the Board shall be held on the Tuesday before the first Friday in December of each year. In certain years, this meeting may fall at the end of November. At this meeting, over which the current board presides, newly elected or re-elected trustees take the Oath of Office, effective the first Friday in December, which coincides with the date of the end of term for outgoing trustees.

Annually at the organizational meeting, the Board shall elect from its members the following officers:

President

Vice President

Other officers as the Governing Board may from time to time designate

The Superintendent/President shall serve as Secretary to the Board.

Secretary will perform the following duties: a. Prepare Board meeting agendas in consultation with the Board President. b. Have prepared, for adoption, minutes of Board minutes. c. Maintain a classified index of minutes and exhibits of documents. d. Attend all Board meetings or assign a designee. e. Attend all Board committee meetings, except closed sessions to assess the performance and/or consider the contract of the Superintendent/President. f. Sign, when legally possible, all documents which would otherwise require the signature of the Superintendent/President and/or Clerk of the Board.

Adopted: __________


Title

Board Policy Revision – Minor Revisions IV. D.

Number to Ensure Consistency

Area



Status

Action

Recommendation

It is recommended that the Board of Trustees adopts the minor revisions to board policies to ensure consistency with the Community College League of California Board Policy Service.

Background

The College secured the board policy services of the Community College League of California, which includes a specific statewide numbering system for community colleges. The Board retained policy 1110, Health Benefits to Members of the Governing Board and policy 1105,

Mileage Allowance and the purpose of this action is to change the titles and numbers to be consistent with the statewide numbering system.

Summary

The minor changes (titles and numbers) to policy 1110, Health Benefits to Members of the

Governing Board and to policy 1105, Mileage Allowance is noted in the attached policies.


1110 Health Benefits for Members of the Governing Board

2730 Board Member Health Benefits

Reference: Government Code sections 53201, 53205, 53205.1; 26 U.S.C.A. 4980B (COBRA).

Active Board Members

Pursuant to the Government Code, current members of the Governing Board, except the student trustee, may participate in the District’s medical, dental, and vision insurance programs under the same rules that apply to District employees. Such participation shall be at the individual election of the Governing Board member and paid for by the District to the same extent as is paid for employees.

Former Board Members

(a) Assuming office prior to January 1, 1995:

The District shall provide for the continuation of group medical, vision, and dental benefit insurance for former Board members who elect to receive them who served in office after

January 1, 1981, and whose total service at the time of termination is at least twelve (12) years.

The benefits for these former Board members shall be the same as those provided to eligible retired management employees, provided that the Board member, dependent or dependents, and spouse meet the following conditions:

1. Former Board members must agree to pay the full costs of health and welfare benefits.

2. All premiums, dues, or other charges are to be paid monthly in a timely fashion by the former Board member, spouse, or responsible party in the case of a dependent child.

The District will not be responsible for covering late payments or for the lapse of any coverage due to any late payments.

3. The former Board member, or if applicable his or her spouse or the responsible party in the case of a dependent child, shall be responsible for advising the District of his or her election to participate in the benefits provided herein in a timely manner, within 30 days of leaving office, so that coverage will be available under the terms of the applicable plan. If coverage is not available for any reason, the District obligation to allow continuation coverage beyond that required by COBRA shall automatically terminate.

4. After COBRA rights have expired, coverage shall continue to be available to surviving spouses of deceased former board members, at their expense, until remarriage. On remarriage of the parental spouse, dependent children shall have only those rights to continuation coverage granted by COBRA.

5. It is the intent of the Governing Board that all former Board members be treated the same under this policy irrespective of their length of service at the time of termination of service on the Board. This means that all former Board members, their spouses and qualified beneficiaries are responsible for paying for their own premiums, dues, and other charges.

(b) Assuming office on or after January 1, 1995:

Former Board members who assumed office after January 1, 1995 shall not be entitled to participate in the health benefits plans of the District upon leaving office, except as allowed by

COBRA.

Formerly Governing Board Policy 1130, originally adopted 10-20-81; Governing Board

Policy 1131, originally adopted 10-20-81, revised 12-6-83; Governing Board Policy 1110, adopted 12-3-85, revised and renumbered 4-1-86)

Revised and Adopted: 7-2-91, 11-3-92, 4-4-95, 4-6-98; 9-13-2011; _________(numbering/title)


1105 Mileage Allowance

2735 Board Member Travel

Members of the Governing Board may be reimbursed for required travel to attend annual, regular and special meetings of the Governing Board. They may also be reimbursed for attendance at other meetings specified in the procedures for implementation of this policy.

They shall be paid at the Internal Revenue Service adopted mileage rate.

The Superintendent/President has established procedures for the implementation of this policy. The procedures are located in the Office of the Superintendent/President.

(Formerly Governing Board Policy 1120; adopted 10-20-81)

Adopted: Revised and renumbered 10-1-85;

Revised and adopted: 4-4-95; 5-4-98; ____________ (numbering/title)


Title

Travel for Trustees IV. E.

Number

Area



Status

Action

Recommendation

It is recommended that the Board of Trustees approves the travel for Trustees to attend the 2012

Effective Trusteeship Workshop.

Summary

Each year, the Community College League of California (CCLC) sponsors the Effective

Trusteeship Workshop. Over the past five years, trustees have attended the Effective

Trusteeship Workshop as part of their development. The Effective Trusteeship Workshop provides an overview of responsibilities required for California community college board members.

The workshop, scheduled January 27-29, 2012, will be at the Sheraton Grand in

Sacramento. The cost (registration, lodging, meals and mileage reimbursement) to attend the workshops is estimated at $1,000 per trustee.

Budget Implication

The costs are not to exceed $6,000 and paid from unrestricted general funds.


Title

California Community College Trustees

(CCCT) Board 2012 Nominations for

Number

IV. F.

Membership

Area

Office of Superintendent/President

Prepared by: Phoebe K. Helm

Status

Action

Recommendation

It is recommended that the Board of Trustees receives membership nomination information and make a nomination, if desired, to the California Community College Trustees (CCCT) board.

Summary

From January 1 through February 15, 2012, nominations for membership on the CCCT board will be accepted in the League’s office. Nominations are to be made by a member district board of trustees and must be consented to be nominated. Only one trustee per district may serve on the Board.

The election of members will take place between March 10 and April 25, 2012. Each member district board of trustees will have one vote for each vacancy. Seven persons will be elected to the board this year.

Hartnell College Board of Trustees will vote at its regularly scheduled meeting, April 10, 2012.

INFORMATION ITEMS


Title

Report on Construction Projects

Number

V. A.

Area

Office of Facilities

Prepared by Joseph Reyes, Director

Status

Information

Recommendation

It is recommended that the Board of Trustees receives an updated report on construction projects.

Summary

Each month, the Board of Trustees receives an oral and written report on current design, planning, and construction projects. Completed projects are removed from the report and current activities are updated monthly. The construction consultant and district manager are available at the meeting to answer questions.

H A R T N E L L C O L L E G E

Construction Update

Prepared by Joseph Reyes, Director, Maintenance

CURRENT PROJECTS

1. Keyless Entry and CCTV System (843007 ) – 2010 – Keyless entry with video surveillance will improve safety for students, staff, and property and will eliminate the problem resulting from lost and stolen keys.

April 2010 Board awarded the contract to Aurum Consulting Engineers to design a keyless entry and CCTV system for the main campus and King City Center.

March 20, 2011 Keyless portion of the design is complete, CCTV portion currently underway.

2. Technical Training Building (813028) – 2010 – Hartnell issued a request for qualifications (RFQ) for architectural services related to the design of the Technical Training Building on the Alisal Campus. A total of eight firms submitted an RFQ. A group of faculty and staff (the users of the building) met and

3. shortlisted a total of 5 firms for interviews. The users then interviewed the firms and they selected NTD based off of previous similar project experience and cost.

May 2010 Approved NTD architect firm of Salinas.

PE Field House (865003) – 2011 - Locker rooms, restrooms, a classroom, a training room, and concessions area. Matching funds raised by the Hartnell College Foundation.

April 2011 Board awarded contract to Belli Architectural Group Firm of Salinas

4. Alisal Campus Additional Parking (843009)-2011- Additional parking is being constructed to meet the overflow of the CAT Building, and parking for the new Technical Training Building.

Board awarded contract to Perma Green Hydro Seeding of Gilroy,CA November 29,2011

Page 1 of 2

OCCUPIED PROJECTS IN FINAL STAGES OF COMPLETION

Alisal Campus Center for Applied Technology

Pool Renovation

Student Center

Alisal Campus Landscape Project

CALL Building

PE Renovation Project

City Sidewalk Phase II

Alisal Campus Sign

Alisal Campus Bus Turnaround

CAB Boiler/Ciller and Roof replacement

Campus Infrastructure #2

COMPLETED PROJECTS*

Date Closed Out

October 2004

Project Name

Campus Infrastructure Phase I

November 2005 Parking Structure

June 2006

December 2008

February 2009

September 2010

Learning Resource Center (LRC)

CAB Refresh #1

CAB Refresh #2

CAB Refresh #3

January 2011

June 2010

September 2010

August 2011

CAB Refresh #4

NE Landscape Project

Lighting phase II

City Sidewalk Replacement

*Completed means that all of the claims and paperwork has been submitted and no further action/claims on this project will be forthcoming from the District.

FUTURE PROJECTS

CAB Building First Floor

Science Building

Page 2 of 2


Title

Financial Statements

Number

V. B.

Area



Status

Information

Recommendation

It is recommended that the Board of Trustees receives and accepts the Financial Statements for the period ending November 30, 2011.

Summary

Financial Statements of District funds for the period ending November 30, 2011 are attached for information.

Budget Implications

None


Title

Update Student Affairs Policies

Number

V. C. 1

Area

Office of Student Affairs

Prepared by: Mary Dominguez

Status

Information

Recommendation

It is recommended that the Board of Trustees accepts the first reading of updated Student Affairs policies.

Background

The Division of Student Affairs is currently reviewing all Student Affairs policies. The policies below conform to mandated new or revised legislation, modifications to regulations, systemwide program revisions, and current accreditation standards. The policies adopted the specific language provided by the Community College League of California (CCLC) and its counsel.

Summary

The following Student Affairs policies have been modified to comply with current law and regulations and are consistent with CCLC guidelines.

NEW TITLE OLD NEW

Admissions and

Concurrent

3035 5010

DISCUSSION AND CITATIONS

This policy updates our more limited 3035 (Special Admissions) policy regarding K-12 provision admissions in order to feature

Enrollment legally mandated language now required regarding admissions

(including provisional admissions) and concurrent enrollment.

Residence

Determination

None

Nonresident

Tuition

3015

3030

3025

5015 This represents a new policy to maintain compliance with

Education Code Sections 68040 and 76140.

5020 This policy conforms to new regulations by consolidating specific text from old policies 3015 (Non-Resident Tuition) and 3030

(Admission of International Student: F-1 Visa).

5030 This policy revises the language of the current policy on fees Fees

Student

Reimbursement and Fee

Obligations

3125 5035

3025 (Enrollment Fees) to maintain compliance with Education

Code Sections 76300, 76370, 76360, 76365, and 76223.

This policy revises the language of the current policy 3125

(Reimbursement for Lost or Damaged Property and Collection of

Delinquent Fines and Fees) to make it consistent with statewide policy language regarding fee obligations as contained in

Education Code Sections 19911, 76031, and 76225 and Title 5

Section 59410.

Student

Records and

Directory

Information, and Privacy

3120

.

5040 This policy updates the old policy regarding student records and directory information to maintain compliance with federal and state laws relating to the privacy of student records.

Matriculation

Open

Enrollment

Enrollment

Priorities

3231

None

None

Financial Aid 3185

5050 This policy revises the language of the current policy

3231(Matriculation Services) to make it consistent with statewide policy language regarding matriculation as contained in

Education Code Sections 78210 – 78218 and Title 5 Section

55500.

5052 This represents a new policy to maintain compliance with Title 5

Section 51006.


Sections 51006, 58106, and 58108.

5130 This policy revises the language of the current policy 3185

(Financial Aid) to make it consistent with statewide policy language regarding financial aid as contained in the Education

Code Section 76300, 34 CFR Section 668, and 20 U.S.C. Section

1070.


(Disabled Students/Programs and Services) to make it consistent with statewide policy language regarding the provision of disabled students programs and services as contained in the

Education Code Sections 67310 and 84850 and Title 5 Sections

56000.

Disabled

Students

Programs and

Services/Depart ment of

Supportive

Programs and

Services

Extended

Opportunity

Programs and

Services

3180

3175

Transfer

Services

Student

Accident

Insurance

Athletics

None

3165

Student Equity None

None


(Extended Opportunity Programs and Services) to make it consistent with statewide policy language regarding the provision extended opportunity programs and services as contained in the

Education Code Sections 69640-69643.


Section 51027 and Education Code Sections 66720-66744.


(Emergency Medical Services to Hartnell College Students) to make it consistent with statewide policy language regarding the provision of accident insurance for students as required by law.

The language of the current policy will be merged into the administrative procedures narrative for the new policy.


Education Code Sections 66030, 66250, and 72010 and Title 5

Section 54220.


Education Code Sections 78223, 66271.6, 66271.8, and 67360.

Prevention of

ID theft in

Student

Financial

Transactions

None 5516 This represents a new policy to maintain compliance with 15 U.S.

Code Section 1681 m (e), Fair and Accurate Credit Transactions

Act (FACT Act).

In addition, the following current student policies are recommended for deletion.

District Attendance

Accounting

3020 The District, and all districts, are already mandated to document and convey to the California Community Colleges Chancellor’s

Office all course enrollment, attendance, and disenrollment information. In accordance with advice and practice by the

Community College League of California, a policy on this specific practice is not required at the District level.

Admission of

International Student: F-1

Visa

3030 This policy is now addressed by and incorporated in proposed new policy 5020, Non-Resident Tuition.

Audit Policy

Hazing

3045

3115

The policy concerns permitting students to audit classes and the topic is now addressed in the proposed new policy on student fees 5030.

The District is already mandated to have a series of standards of student conduct against hazing and other behaviors referenced in

Education Code Sections 66017, 66300, and 76030-76037 and already addressed in current student policy 3100 (Rules

Governing Student Behavior).

International Student

Services

3220 The intent of this policy is addressed in new policy 5020 (Non-

Resident Tuition) and its incorporation of current policies 3015

(Non-Resident Tuition) and 3030 (Admission of International

Student: F-1 Visa). Further, the provision of admissions, enrollment, matriculation, and other services for international students and all students is covered in both the current matriculation policy 3231 and its proposed updated version 5050.

REPLACES BP 3035

HARTNELL

COLLEGE

BP

5010

Admissions

and

Concurrent

Enrollment

Reference: Education Code Sections 76000, 76001, and 76002; Labor Code Section 3077

The District shall admit students who meet one of the following requirements and who are capable of profiting from the instruction offered:

•

Any person over the age of 18 and possessing a high school diploma or its equivalent.

•

Other persons who are over the age of 18 years and who, in the judgment of the CEO or designee are capable of profiting from the instruction offered.

Such persons shall be admitted as provisional students, and thereafter shall be required to comply with the

District's rules and regulations regarding scholastic achievement and other standards to be met by provisional or probationary students as a condition to being readmitted in any succeeding semester.

•

Persons who are apprentices as defined in Labor Code Section 3077.

Admission

• Any student whose age or class level is equal to grades 9 ‐ 12 is eligible to attend as a special part ‐ time student for advanced scholastic or vocational courses.

• Any student whose age or class level is equal to grades 9 ‐ 12 is eligible to attend as a special full ‐ time student.

• Any student enrolled in grade 9 ‐ 12 may attend summer session.

The CEO or designee shall establish procedures regarding ability to benefit and admission of

high school and younger students.

Denial of Requests for Admission

•

If the Board denies a request for special full time or part time enrollment by a pupil who is identified as highly gifted, the board will record its findings and the reason for denying the request in writing within 60 days.

•

The written recommendation and denial shall be issued at the next regularly scheduled board meeting that occurs at least 30 days after the pupil submits the request to the district.

The CEO or designee shall establish procedures regarding evaluation of requests for special full

time or part time enrollment by a pupil who is identified as highly gifted.

Claims for State Apportionment for Concurrent Enrollment

Claims for state apportionment submitted by the district based on enrollment of high school pupils shall satisfy the criteria established by statute and any applicable regulations of the

REPLACES BP 3035

Board of Governors.

The CEO or designee shall establish procedures regarding compliance with statutory and regulatory criteria for concurrent enrollment.

REPLACED BY BP 5010

Board Policies

3035 Special Admission Policy

The special admission policy provides provisional admission to K ‐ 12 students who, in the opinion of the Superintendent/President or designee, can benefit from college courses of instruction for advanced scholastic coursework.

The Superintendent/ President shall assure that this policy and procedures are published in the college catalog and schedule of classes.

These procedures are also located in the Office of Admissions and Records.

Provisional Admissions may be granted provided that additional enrollment criteria are met:

• Students whose age or class level is equal to grades 9 ‐ 12 may be admitted to Hartnell

College as special part ‐ time students, special full ‐ time students, or special summer session students for advanced scholastic, vocational, or physical education courses in accordance with the procedures published in the college catalog.

1.

Non high school students enrolled in K ‐ 8 districts may be admitted to Hartnell

College for advanced scholastic courses only as special part ‐ time students.

This does not include physical education, dance, or vocational courses.

Students will be admitted in accordance with the procedures published in the college catalog.

Reference: Education Code 48800, 48800.5, and 76001

Adopted: 3 ‐ 4 ‐ 86

Revised and renumbered: 1 ‐ 6 ‐ 87

Revised and Adopted: 1 ‐ 5 ‐ 88, 1 ‐ 2 ‐ 90, 4 ‐ 4 ‐ 95, 4 ‐ 6 ‐ 98, 8 ‐ 5 ‐ 03, 2 ‐ 3 ‐ 09

HARTNELL

COLLEGE

BP

5015

Residence

Determination

Reference: Education Code Sections 68040 and 76140; Title 5 Sections 54000 et seq.

Students shall be classified at the time of each application for admission or registration as a resident or nonresident student.

A resident is any person who has been a bona fide resident of California for at least one year on the residence determination date.

The residence determination date shall be the day immediately preceding the first day of a semester or summer session for which the student

applies to attend.

Residence classification shall be made for each student at the time applications for admission are accepted or registration occurs and whenever a student has not been in attendance for more than one semester.

A student previously classified as a nonresident may be reclassified as of any residence determination date.

The CEO or designee shall enact procedures to assure that residence determinations are made in accordance with Education Code and Title 5 Regulations.

HARTNELL

COLLEGE

BP

5020

Nonresident

Tuition

Reference: Education Code Sections 76140.3(B)(d) and Community College Chancellor’s

Office Fiscal Services Memo 10 ‐ 11

Nonresident students shall be charged nonresident tuition for all units enrolled, unless specifically required otherwise by law.

Not later than February 1 of each year, the CEO or designee shall bring to the Board for approval an action to establish nonresident tuition for the following fiscal year.

The fee shall be calculated in accordance with guidelines contained in applicable state regulations and/or the

California Community College Attendance Accounting Manual.

The CEO or designee shall establish procedures regarding collection, waiver, and refunds of nonresident tuition.

Formerly BP 3015

REPLACED BY 5020

Board Policies

3015 Non ‐ Resident Tuition

Non ‐ resident tuition shall be charged non ‐ resident students as established annually by the

Board of Trustees pursuant to section 76140, Education Code.

The non ‐ resident tuition will be published in the College catalog.

All non ‐ resident students, both foreign and U.S.

citizens, shall be subject to tuition and other required fees.

Foreign exchange students concurrently enrolled at a district high school shall be exempt when enrolled for 6 or fewer units.

Refunds, if any, will be provided in accordance with Title 5, section 54070 and the procedures

published in the College catalog and the schedule of classes.

Reference:

Education Code Sections 68050 ‐ 68051, and 76140;

Title 5, Section 54070

(Formerly Governing Board Policy 3114.1; adopted 10 ‐ 15 ‐ 74; revised and renumbered as

Governing Board Policy 3135, adopted 4 ‐ 18 ‐ 78)

Adopted: Revised and renumbered 10 ‐ 1 ‐ 85, 4 ‐ 4 ‐ 95

REPLACED BY 5020

Board Policies

3030 Admission of International Students (F ‐ 1 Visa)

It is the policy of Hartnell College to admit International Students from foreign countries and encourage their enrollment.

International Students at Hartnell College make a significant contribution to the education of all students.

Admission and enrollment procedures regarding International Student applicants shall be maintained pursuant to Title 5, Sections 54000 ‐ 54072, Education Code Sections 76000 and

76141 ‐ 76142.

These procedures are located in Office of Admissions and Records.

Reference:

Education Code Sections 76000, 76140 ‐ 76142; Title 5, Sections 54000 ‐ 54072.

(Formerly Governing Board Policy 3115, adopted 1 ‐ 16 ‐ 68; revised and renumbered as 3130, date unknown; adopted, revised and renumbered 10 ‐ 1 ‐ 85)

Revised and Adopted: 1 ‐ 2 ‐ 90, 11 ‐ 3 ‐ 92, 4 ‐ 4 ‐ 95, 3 ‐ 10 ‐ 00, 12 ‐ 06 ‐ 05 (office name changed); 2 ‐ 3 ‐ 09

HARTNELL

COLLEGE

BP

5030

Fees

Reference: Education Code Sections 76300 et seq.

The Board authorizes the following fees.

The CEO or designee shall establish procedures for the collection, deposit, waiver, refund, and accounting for fees as required by law.

The procedures shall also assure those who are exempt from or for whom the fee is waived are properly enrolled and accounted for.

Fee amounts shall be published in the college catalogs.

Enrollment Fee (Education Code Section 76300)

Each student shall be charged a fee for enrolling in credit courses as required and set by law.

Auditing Fees (Education Code Section 76370)

Persons auditing a course shall be charged a fee of $15 per unit per semester.

Students enrolled in classes to receive credit for 10 or more semester credit units shall not be charged this fee to audit three or fewer units per semester.

Parking Fee (Education Code Section 76360)

The CEO or designee shall present for board approval fees for parking for students.

Students shall be required to pay a fee for parking services.

Instructional Materials (Education Code Section 76365; Title 5 Sections 59400 et seq.)

Students may be required to provide required instructional and other materials for a credit or non ‐ credit course, provided such materials are of continuing value to the student outside the classroom and provided that such materials are not solely or exclusively available from the

District.

Transcript Fees (Education Code Section 76223)

The District shall charge a reasonable amount for furnishing copies of any student record to a student or former student.

The CEO or designee is authorized to establish the fee, which shall not to exceed the actual cost of furnishing copies of any student record.

No charge shall be made for furnishing up to two transcripts of students’ records, or for two verifications of

various records.

There shall be no charge for searching for or retrieving any student record.

International Students Application Processing Fee (Education Code Section 76142)

The District shall charge students who are both citizens and residents of a foreign country a fee to process his/her application for admission.

This processing fee and regulations for determining economic hardship may be established by the CEO or designee.

The fee shall not exceed the lesser of 1) the actual cost of processing an application and other documentation required by the U.S.

government; or 2) one hundred dollars ($100), which shall be deducted

from the tuition fee at the time of enrollment.

Courses and Training By Contract Fee (Education Code Section 76300)

The District authorizes the CEO or designee to establish fees for courses and other academic or

training programs and events offered by contract.

Formerly BP 3025

REPLACED BY 5030

Board Policies

3025 Enrollment Fees

Each student shall be charged a fee for enrolling in credit courses pursuant to Education Code,

Sections 76300, 76330, and 76140, and Title 5, Sections 58501 ‐ 58503.

Reference:

Education Code Sections 76300, 76330 and 76140; Title 5, Sections 58501 ‐ 58503

Adopted: 10 ‐ 1 ‐ 85

Revised and Adopted: 1 ‐ 5 ‐ 88, 4 ‐ 4 ‐ 95, 7 ‐ 1 ‐ 96

HARTNELL

COLLEGE

BP

5035

Student

Reimbursement

&

Fee

Obligations

Reference: Title 5 Section 59410 and Education Code Sections 19911, 76031, and 76225

Because the College is obligated to protect all District property, charges are established for breakage or damage and clean up caused during normal use or willful destruction of the property and for the loss of books or equipment.

Student or former students who have been provided with written notice that they have failed to pay a proper financial obligation shall have graces, transcripts, diplomas, and registration privileges withheld until such financial obligation has been fulfilled.

REPLACED BY 5035

Board Policies

3125 Reimbursement for Lost or Damaged Property and Collection of Delinquent Fines and

Fees

Because the College is obligated to protect all District property, charges are established for breakage or damage clean up caused during normal use of the property and for the loss of books or equipment.

(Willful Destruction of Hartnell College property is covered in the "Rights,

Responsibilities, and Grievance Procedures for Hartnell College Students" brochure available in the Office of Student Affairs.

Written notices will be given to students indicating the amounts due the College for damage or loss of College property, with explanation of the consequences of non ‐ payment.

Consequences may include temporary cancellation of registration and placement of a hold on student records, e.g., transcripts, until the debt is paid.

If it is necessary to cancel registration or place a hold on student records for such a reason as stated above, the student may be reinstated and/or have his or her student records released immediately upon clearing his or her obligation.

Reference:

California Education Code Sections 19911, 76031, and 76225.

(Formerly Governing Board Policy 3221; adopted 2 ‐ 20 ‐ 68)

Adopted: Revised and renumbered 10 ‐ 1 ‐ 85

Revised and Adopted: 4 ‐ 4 ‐ 95, 7 ‐ 1 ‐ 96, 5 ‐ 5 ‐ 09 (office name change)

HARTNELL

COLLEGE

BP

5040

Student

Records

and

Directory

Information

Reference: Education Code Sections 78210 et seq.; Title 5 Sections 55500 et seq.

The CEO or designee shall assure that student records are maintained in compliance with applicable federal and state laws relating to the privacy of student records.

The CEO or designee may direct the implementation of appropriate safeguards to assure that

student records cannot be accessed or modified by any person not authorized to do so.

Any currently enrolled or former student of the District has a right of access to any and all student records relating to him or her maintained by the District.

No District representative shall release the contents of a student record to any member of the public without the prior written consent of the student, other than directory information as defined in this policy and information sought pursuant to a court order or lawfully issued

subpoena, or as otherwise authorized by applicable federal and state laws.

Students shall be notified of their rights with respect to student records, including the definition of directory information contained here, and that they may limit the information.

Directory information shall include:

•

Student participation in officially recognized activities and sports including weight,

height and high school of graduation of athletic team members.

•

Degrees and awards received by students, including honors, scholarship awards, athletic awards and Dean’s List recognition.

REPLACED BY BP 5040

Board Policies

3120 Privacy of Student Records

Student records shall be maintained in compliance with sections 76200 ‐ 76246 of the California

Education Code.

No employee of Hartnell College shall release personal information on any student to any member of the public without the prior written consent of the student, except for the directory information or pursuant to a court order or lawful subpoena or as otherwise authorized by Education Code, Sections 76200 ‐ 76246.

Students shall be notified of their rights with respect to student records, including the public directory information below, and that they may limit the information or withdraw their name from said directory.

A written request must be submitted to the Admissions and Records Office.

Directory information is:

1.

Student participation in officially ‐ recognized activities and sports including weight and height and high school of graduation of members of athletic teams.

2.

Degrees and awards received by students, including honors, scholarship awards, athletic

awards and Dean's List recognition and dates of attendance.

.

3.

Names, addresses, phone and fax numbers of graduates and former students for publication in the College alumni directory and only with their consent.

Reference:

Education Code, Sections 76200 ‐ 76246; Title 5, Sections 54600 ‐ 54630 (Formerly Governing

Board Policy 3510; adopted 3 ‐ 2 ‐ 76; revised and renumbered as Governing Board Policy 3330, date unknown)

Adopted: Revised and renumbered: 10 ‐ 1 ‐ 85


HARTNELL

COLLEGE

BP

5050

Matriculation

Reference: Education Code Sections 78210 et seq.; Title 5 Sections 55500 et.

seq.

The District shall provide matriculation services to students for the purpose of furthering equality of educational opportunity and academic success.

The purpose of matriculation is to bring the student and the District into agreement regarding the student’s educational goal through the District’s established programs, policies, and requirements.

The CEO or designee shall establish procedures to assure implementation of matriculation services that comply with the Title 5 regulations.

Formerly BP 3231

REPLACED BY BP 5050

Board Policies

3231 Matriculation Services

It is the policy of Hartnell College to provide Matriculation Services for the purpose of furthering the equality of educational opportunity and academic success for all students.

Matriculation is the process that brings the College and the student who enrolls for credit into an agreement for the purpose of realizing the student's educational goal through the College's established programs, policies and requirements.

The Superintendent/ President or designee has established procedures and services to insure compliance.

These procedures are located in the office of the Vice President of Student Services.

Reference:

Education Code 78210 ‐ 78218; Title 5, Sections 55500 et seq.


BP

5052

Open

Enrollment

HARTNELL

COLLEGE

Reference: Title 5 Section 51006

All courses, course sections, and classes of the District shall be open for enrollment to any person who has been admitted to the college.

Enrollment may be subject to any priority system that has been established.

Enrollment may also be limited to students meeting properly validated prerequisites and co ‐ requisites, or due to other practical considerations such as

exemptions set out in statute or regulation.

The CEO or designee shall assure that this policy is published in the catalog(s) and schedule(s) of classes.

HARTNELL

COLLEGE

BP

5055

Enrollment

Policies

Reference: Title 5 Sections 51006, 58106, and 58108

All courses of the District shall be open to enrollment, subject to a priority system that may be established.

Enrollment also may be limited to students meeting properly validated

prerequisites and co ‐ requisites, or due to other, practical considerations.

The CEO or designee shall establish procedures defining enrollment priorities, limitations, and processes for student challenge, which shall comply with Title 5 regulations.

HARTNELL

COLLEGE

BP

5130

Financial

Aid

Reference: Education Code Section 76300; 20 U.S.

Code Sections 1070 et seq.; 34 Code of

Federal Regulations Section 668

A program of financial aid to students will be provided, which may include, but is not limited to, scholarships, grants, loans, and work and employment programs.

All financial aid programs will adhere to guidelines, procedures and standards issued by the funding agency, and will incorporate federal, state, and other applicable regulatory requirements.

The CEO or designee shall establish, publicize, and apply satisfactory academic progress standards for participants in Title IV student aid programs.

Formerly BP 3185

REPLACED BY 5130

Board Policies

3185 Financial Aid

The Governing Board of Hartnell College recognizes that the purpose of financial aid is to provide equal opportunity and access to post ‐ secondary education for all persons regardless of ability to pay.

Consequently, although the primary responsibility for meeting college costs is considered to rest with the student and his or her family, Hartnell College supports a Financial

Aid Office to provide assistance to students with documented financial need.

Hartnell College shall award financial aid in compliance with the Hartnell College Policy statement of Equal Education Opportunity as available in the Office of Human Resources and

Equal Employment Opportunity and in compliance with federal, state, and local guidelines.

The Financial Aid Office shall establish, publicize, and apply satisfactory academic progress standards for participants in Title IV student aid programs.

Reference:

Education Code, Sections 66021, 68044, 76300 et seq., 76350 et seq.; Title 5, Sections 58600 ‐

58630.

Adopted: 10 ‐ 1 ‐ 85

Revised and Adopted: 1 ‐ 2 ‐ 90, 4 ‐ 4 ‐ 95, 4 ‐ 6 ‐ 98, 6 ‐ 2 ‐ 09

HARTNELL

COLLEGE

BP

5140

Disabled

Students

Programs

and

Services

References: Education Code Sections 67310 and 84850; Title 5 Sections 56000 et seq

Students with disabilities shall be assisted to participate whenever possible in the regular educational programs in the District.

The Disabled Students Programs and Services (DSPS) program shall be the primary provider for support programs and services that facilitate equal educational opportunities for disabled students who can profit from instruction as required by federal and state laws.

DSPS services shall be available to students with verified disabilities.

The services to be provided include, but are not limited to, reasonable accommodations, academic adjustments, accessible facilities, equipment, instructional programs, rehabilitation counseling and academic counseling.

No student with disabilities is required to participate in the Disabled Students Programs and

Services program.

The CEO or designee shall assure that the DSPS program conforms to all requirements established by the relevant law and regulations.

Formerly BP 3180

REPLACED BY 5140

Board Policies

3180 Disabled Students/Programs and Services

The Governing Board of Hartnell College supports programs and services that provide equal educational opportunities for students with disabilities who can profit from instruction at

Hartnell College.

These programs and services shall be provided through the Disabled

Students/Programs and Services (DSPS).

The overall objectives of the DSPS shall be to assist students with disabilities to participate in the regular educational programs at Hartnell College.

Services of the DSPS shall be available to students with professionally verified disabilities.

The abilities of the student shall be enhanced by providing appropriate services, reasonable accommodations, academic adjustments, accessible facilities, equipment, instructional programs, rehabilitation counseling and academic counseling.

Reasonable effort shall be made by Hartnell College to provide assistance to allow for each disabled student to achieve his or her academic potential.

Participation of a student with disabilities in the DSPS is voluntary.

Enrollment in the DSPS does not preclude any student with disabilities using or enrolling in any and all other Hartnell College services and academic programs.

The Office of Student Affairs shall assure that the DSPS program conforms to all requirements established by the relevant law and regulations.

Reference:

Education Code, Sections 67310 and 84850; Title 5, Sections 56000 ‐ 56076

Adopted: 10 ‐ 1 ‐ 85


HARTNELL

COLLEGE

BP

5150

Extended

Opportunity

Programs

and

Services

Reference: Education Code Sections 67310, 84850; Title 5, Sections 56000 et seq.

Support services and programs that are in addition to the traditional student services programs shall be provided in order to assist students who have language, social, and economic disadvantages to succeed academically in the District.

The Extended Opportunity Programs and Services (EOPS) is established to provide services that may include, but are not limited to, outreach, recruitment, orientation, assessment, tutorial services, counseling and advising, and financial aid.

The CEO or designee shall assure that the EOPS program conforms to all requirements established by the relevant law and regulations.

Formerly BP 3175

REPLACED BY 5150

Board Policies

3175 Extended Opportunity Programs and Services

The Governing Board supports the concept of providing equal educational opportunity for all

persons.

Hartnell College shall provide support services and programs over, above, and in addition to, the traditional student services programs of the College, in order to assist low ‐ income, non ‐

traditional, and minority students to succeed academically at Hartnell College.

The Extended Opportunity Programs and Services (EOPS) is established at Hartnell College in order to provide services specifically designed to assist these students.

Services of the Program shall include, but not be limited to, tutorial services, professional counseling, peer counseling, recruitment, financial aid, multicultural activities, transition services, and a student organization.

All efforts of the program shall be directed at facilitating the educational and personal growth of EOPS students and increasing their potential for success at Hartnell College.

Reference:

California Education Code Sections 69640 ‐ 69643; Title 5, Sections 56200 ‐ 56296


HARTNELL

COLLEGE

BP

5509

Transfer

Services

Reference: Education Code Sections 66720 – 66744; Title 5, Section 51027

.

The District incorporates as part of its mission the transfer of its students to baccalaureate level institutions.

The District further recognizes that students who have historically been underrepresented in transfer to baccalaureate level institutions are a special responsibility.

The CEO or designee shall assure that a transfer services plan is implemented that identifies appropriate target student populations, is designed to increase the transfer applications of underrepresented students and complies with law and regulations.

HARTNELL

COLLEGE

BP

5510

Student

Accident

Insurance

Reference : Education Code Section 72506

The District shall assure that students are covered by accident insurance in those instances required by law or contract.

Formerly BP 3165

REPLACED BY 5510

Board Policies

3165 Emergency Medical Services to Hartnell College Students

Emergency medical services for students shall ordinarily consist of direct and timely referral to emergency medical (rescue) services, a hospital, or a physician, where it reasonably appears or it is reasonably demonstrated that professional care or treatment is required.

When a student suffers a serious accident or illness on campus or in a related college activity, emergency medical rescue services shall be called (911) or the services of a physician or other qualified health care provider shall be summoned if a timely and appropriate response can reasonably be anticipated.

In all cases where referral is made, an accident or illness report shall be filed.

Emergency medical treatment, if any, when reasonably applied in good faith under circumstances reasonably requiring treatment, shall not constitute the basis for liability of the

District, its officers, or employees.

Further, the District, its officers and employees, shall not be held liable for the reasonable treatment of a minor student without the consent of the parent or guardian when the minor is ill or injured during regular College hours and requires reasonable medical treatment and the parent or guardian cannot be reached, unless the guardian has previously filed a written objection to any medical treatment other than first aid.

Reference:

California Education Code, Section 76407

(Formerly Governing Board Policy 3411, “Immediate Action in Case of Accident or Illness” adopted 3 ‐ 13 ‐ 69, renumber Governing Board Policy 3510 (date unknown)

Adopted: Revised and renumbered 10 ‐ 1 ‐ 85, 4 ‐ 4 ‐ 95, 4 ‐ 6 ‐ 98, 6 ‐ 28 ‐ 01

HARTNELL

COLLEGE

BP

5512

Student

Equity

Reference: Education Code Sections 66030, 66250 et seq., and 72010 et seq.; Title 5 Section

54220

The Board is committed to assuring student equity in educational programs and college services.

The CEO or designee shall establish and implement a student equity plan that meets the Title 5 standards for such a plan.

HARTNELL

COLLEGE

BP

5515

Athletics

Reference: Education Code Sections 78223, 66271.6, 66271.8, and 67360 et seq., and U.S.

Code, Chapter 38, Sections 1681 ‐ 1686, and Title IX of the Civil Rights Restoration Act of 1987

Intercollegiate athletic programs offered by the District shall not discriminate on the basis of gender in the availability of athletic opportunities.

The CEO or designee shall assure that the athletics program complies with state law, the

California Community Colleges Commission on Athletics Constitution and Sports Guides, and appropriate Conference Constitution regarding student athlete participation.

HARTNELL

COLLEGE

BP

5516

Prevention

of

ID

Theft

in

Student

Financial

Transactions

Reference: 15 U.S.

Code Section 1681m(e), Fair and Accurate Credit Transactions Act (FACT

Act or FACTA)

The District is required to provide for the identification, detection, and response to patterns, practices, or specific activities (“Red Flags”) that could indicate identity theft of students when the District serves as a creditor in relation to its students.

When applicable, the CEO or designee is directed to develop procedures to implement an Identity Theft Prevention Program

(ITPP) to control reasonably foreseeable risks to students from identity theft.

Proposed for Deletion…Already mandated by CCCCO to provide such documentation

Board Policies

3020 District Attendance Accounting

Pursuant to Title 5, Section 58030, the Governing Board of the Hartnell Community College

District shall document all course enrollment, attendance, and disenrollment information.

Reference:



Adopted: Revised and renumbered 10 ‐ 1 ‐ 85, 4 ‐ 4 ‐ 95

Proposed for Deletion…Incorporated into new 5020

Board Policies

3030 Admission of International Students (F ‐ 1 Visa)

It is the policy of Hartnell College to admit International Students from foreign countries and encourage their enrollment.

International Students at Hartnell College make a significant contribution to the education of all students.

Admission and enrollment procedures regarding International Student applicants shall be maintained pursuant to Title 5, Sections 54000 ‐ 54072, Education Code Sections 76000 and

76141 ‐ 76142.

These procedures are located in Office of Admissions and Records.

Reference:

Education Code Sections 76000, 76140 ‐ 76142; Title 5, Sections 54000 ‐ 54072.

(Formerly Governing Board Policy 3115, adopted 1 ‐ 16 ‐ 68; revised and renumbered as 3130, date unknown; adopted, revised and renumbered 10 ‐ 1 ‐ 85)

Revised and Adopted: 1 ‐ 2 ‐ 90, 11 ‐ 3 ‐ 92, 4 ‐ 4 ‐ 95, 3 ‐ 10 ‐ 00, 12 ‐ 06 ‐ 05 (office name changed); 2 ‐ 3 ‐ 09

Proposed for Deletion…Incorporated into new BP 5030

Board Policies

3045 Audit Policy

Hartnell College may permit students to audit classes.

The Superintendent/President has developed procedures for the implementation of this policy and it is published in the college catalog and schedule of classes.

The procedures are located in the Office of Admissions and

Records.

Reference: Educational Code, Section 76370.

Adopted: 12 ‐ 6 ‐ 88


Proposed for Deletion…Already addressed in BP 3100 and in Student Handbook

Board Policies

3115 Hazing

Hartnell College prohibits any activities of student clubs or organizations that incorporate

"hazing." "Hazing," as defined in the California Education Code Section 32050, is an activity likely to cause or causing "bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to any student." Students engaging in such activities are subject to legal sanction, as well as disciplinary action.

Reference:

California Education Code Sections 32051, 32052


Revised and Renumbered: 10 ‐ 1 ‐ 85


Proposed for Deletion…Incorporated in new BP 5020

Board Policies

3220 International Student Services

It is the policy of Hartnell College to provide International Student Advisement to assist international students with admissions, enrollment, matriculation and other supportive services.

Procedures are located in the office of the Vice President of Student Services.

Reference:


Revised and Adopted: 10 ‐ 1 ‐ 85, 4 ‐ 4 ‐ 95


Title Number

Updates Instructional Board Policies

Area

Office of Academic Affairs

Prepared by: Dr. Suzanne Flannigan

Status

Information

V. C.2

Recommendation

It is recommended that the Board of Trustees approves the updated Academic Affairs Board

Policies as identified by the Office of Academic Affairs and Accreditation.

Background

The Office of Academic Affairs and Accreditation is currently doing a full review of all

Instructional Policies with the Board Instructional Policy Review Committee, (a sub-committee of Academic Senate).

Summary

The recommendations for the following two policies have been fully reviewed by a subcommittee of Academic Senate, and endorsed by Academic Senate.

Board Policy OLD

HCC

Articulation 4050

NEW

HCC

Recommendation

Hartnell College has no existing articulation policy at this time.

The Community College League of California states there is no

Academic

Calendar

4010 legal requirement for an articulation policy, but note that it is legally advised. Under the circumstances, considering the League advisory, the potential of litigation, and the current lack of a Board policy, it seems logical to adopt an articulation policy. The

Community College League of California recommended Board policy is the recommended option.

The Community College League of California does contain a recommended policy guideline. Hartnell College will retain its existing Board policy, which has language very similar to the other college districts, and to the CCLC.

NEW


BP 4050 Articulation

Reference: Title 5, Section 51022(b); Education Code section 66720-66744

The Superintendent/President or designate shall establish procedures that assure appropriate articulation of the District’s educational programs with proximate high schools and baccalaureate institutions.

The procedure may also support articulation with institutions, including community colleges and those that are not geographically proximate but arte appropriate and advantageous for the partnership with the District.

REVISED


BP 4010 Academic Calendar

Reference: Education Code Section 70902(b)(12)

The Superintendent/President or designate shall, in consultation with appropriate groups develop and submit to the Board for approval an academic calendar.

ADJOURNMENT