HARTNELL COMMUNITY COLLEGE DISTRICT
Board of Trustees
Public Hearing on the Annual Budget and
Regular Meeting
September 4, 2012
TIME/PLACE
411 Central Avenue, Salinas
5:00 p.m. – OPEN SESSION – CALL 208
Board of Trustees
Erica Padilla-Chavez, President
Candi DePauw, Vice President
Patricia Donohue, Bill Freeman,
Elia Gonzalez-Castro, Ray Montemayor,
Demetrio Pruneda, Elaine Duran Luchini, Student Trustee
Dr. Willard C. Lewallen, Board Secretary
Superintendent/President
The Board of Trustees welcomes you to its meetings. The agenda and supporting documents are on the college’s
website at www.hartnell.edu/board. Contracts requiring approval of the Board on this agenda are available to view
in the President’s Office. Typically, the agenda consists of the following:
A. CONSENT AGENDA: These matters include routine administrative and financial actions and normally
approved by a single majority vote.
B. REGULAR AGENDA: Action Items: These items include significant administrative and financial actions
classified by departmental areas and approved by majority vote for each item.
Information Items: These items include presentations to the Board and items for discussion prior to Board
action, normally taken at the next meeting.
C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6,
the Board of Trustees may meet in Closed Session to consider legal, personnel, labor, and/or contract matters.
INDIVIDUALS DESIRING TO ADDRESS THE BOARD: The Board of Trustees is committed to maintaining a
respectful and productive environment that fosters a culture of civility where members of the campus, the
community, and the Board feel safe to express themselves and are free from discrimination, bullying, harassment
and threats. We welcome your comments and expect them to be presented in a civil manner and for decorum to be
maintained.
Any member of the audience desiring to address the Board should complete and submit to the Clerk prior to the
meeting, if possible, a Speaker Request Form, available at the door. When the item PUBLIC COMMENTS is taken,
the Board President will recognize those who have filled out a Speaker Request Form in the order in which they are
received. The Board President may limit the time of presentation to three minutes per speaker, and a maximum of
fifteen minutes. Pursuant to Board Policy 1025, members of the public shall also be able to address the Governing
Board regarding items on the agenda as those items are taken up. Following public comment, the Board President
will limit discussion to the Board only.
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all students shall
have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to
the learning needs of our community and dedicated to a diverse educational and cultural campus environment that
prepares our students for productive participation in a changing world.
ACCOMMODATIONS: All meeting locations are wheelchair accessible. The following services are available
when requests are made by 4:00 p.m. of the Thursday before the Board meeting: American Sign Language
interpreters or use of a reader during a meeting; large print agenda or minutes; assistive listening devices. Please
contact, the Office of the President at (831) 755-6900, if you need assistance in order to participate in a public
meeting or if you need the agenda and public documents modified as required by Section 202 of the Americans with
Disabilities Act.
HCCD –REGULAR MEETING – SEPTEMBER 4, 2012
Page 1 of 4
I.
OPEN SESSION, CALL TO ORDER
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
II.
PUBLIC COMMENTS
Fifteen minutes (three-minute maximum per person) set aside to receive public comments on closed
session, public session, or items not on the public session agenda, but within the jurisdiction of the
Board.
III.
REPORTS FROM ORGANIZATIONS AND LOCATIONS
•
•
•
•
•
•
•
•
•
IV.
Academic Senate – Tony Anderson, President
Associated Students – Francisco Estrada, President
Classified Senate – Vacant
Hartnell College Faculty Association – Dr. Ann Wright, President
California Schools Employee Association – Margie Weibusch, President
L-39 – Dale Fuge, Steward
Center for Advanced Technology – Dr. Zahi Atallah, Dean
South County and King City Education Center – Paulette Bumbalough, Dean
Superintendent/President – Dr. Willard Lewallen
PUBLIC HEARING ON ANNUAL BUDGET
A. OPEN PUBLIC HEARING ON ANNUAL BUDGET
B. PRESENTATION ON ANNUAL BUDGET (Action Item VII. C.)
Alfred Muñoz, Vice President, Support Operations
C. PUBLIC COMMENTS ON ANNUAL BUDGET
Receive public comments on the Annual Budget (three minutes per speaker)
D. CLOSE PUBLIC HEARING
V.
PRESENTATION
A. REVIEW OF FELICE CONSULTING SERVICES AND FACILITIES PROJECTS
Mr. Jose Nuñez, Facilities Planning
VI.
CONSENT AGENDA
A. MINUTES
Adopt the minutes of Regular Meeting of August 21, 2012.
B. DISBURSEMENTS
Ratify the disbursements from any or all of the following funds: general; debt service; bookstore;
child development; capital outlay projects; scheduled maintenance; property acquisition; bond
projects; cafeteria; self-insurance; retirees health benefits; associated student body; scholarship,
loan, and trust; and intercollegiate athletics.
HCCD –REGULAR MEETING – SEPTEMBER 4, 2012
Page 2 of 4
C. GRANT APPLICATION: NATIONAL SCIENCE FOUNDATION
Ratify the grant application to the National Science Foundation Scholarship in Science,
Technology, Engineering, and Mathematics (STEM), if awarded, accept the funds, and authorize
the administration to enter into agreements to execute the work of the grant application. The
grant will provide funding to Hartnell College and CSU Monterey Bay to support
scholarships for academically talented students demonstrating financial need. The grant
request is for $606,955 over three years beginning January 2013.
D. PROPERTY SURPLUS
Declare the property as surplus and authorizes its disposal by the Administration
E. PERSONNEL ACTIONS
Approve and/or ratify personnel actions.
VII.
ACTION ITEMS
A. BUDGET REVISIONS
Ratify budget revisions numbered 9877 to 9957.
B. SECOND AND FINAL READING OF BOARD POLICY 5030, FEES
Approve the second and final reading of Board Policy 5030, Fees.
C. ADOPT ANNUAL BUDGET
Adopt Annual Budget for fiscal year 2012-13.
D. ADOPT RESOLUTION 12:16
Adopt Resolution 12:16, In Support of the Passage of Proposition 30, Schools and Local Public
Safety Protection Act.
VIII.
INFORMATION ITEMS
A. CONSTRUCTION PROJECTS
Receive the written report on current construction projects.
Joseph Reyes, Director, Maintenance
B. PROGRAM DEGREE UPDATE
Receive an update on the Respiratory Care Practitioner Associate of Science Degree.
C. BOARD HEALTH AND WELFARE BENEFITS OPTIONS
Receive information on the Board of Trustees Health and Welfare Benefit options.
D. DELIVERY OF EDUCATION SERVICES WITHIN THE COLLEGE DISTRICT
Provide guidance to the administration on requests from other community college districts to
deliver education services within the Hartnell Community College District.
E. REPORTS FROM BOARD OF TRUSTEES
Receive Trustee reports on matters of interest to the college.
HCCD –REGULAR MEETING – SEPTEMBER 4, 2012
Page 3 of 4
IX.
CLOSED SESSION
Items to be discussed in Closed Session will include, legal, personnel, labor, and/or contract matters
authorized for Closed Session per Government Code Sections, 3549.1, 54956.9, 54957, and/or
54957.6.
• Conference with legal counsel – Anticipated Potential Litigation
Government Code Section: 54956.9(ba) – 1 case – Celia Barberena
• Conference with legal counsel - Existing Litigation
Government Code Section: 54956.9
Arbitration of Hartnell College Faculty Association Grievance – 1 case – Melissa Stave
• Public Employee Discipline/Dismissal/Release/Complaint
Government Code Section 54957 – 1 case: Classified Employee
X.
BOARD OF TRUSTEES MOVE TO CLOSED SESSION
XI.
RECONVENE PUBLIC SESSION
A. REPORT OUT FROM CLOSED SESSION, IF ANY
B. ANNOUNCEMENTS
1. Board Study Session, September 18, 2012, 5 p.m.
2. Regular Meeting, October 2, 2012, 5 p.m.
3. Board Study Session, October 16, 2012, 5 p.m.
XII.
ADJOURNMENT
HCCD –REGULAR MEETING – SEPTEMBER 4, 2012
Page 4 of 4
PRESENTATION
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 4, 2012
Number
Review of Felice Consulting Services and
Facilities Projects
V. A.
Area
Status
Office of Superintendent/President
Prepared by Willard Lewallen
Presentation / Information
Background
Jose Nuñez, LEED AP, conducted a review of Felice Consulting Services in relation to
Measure H and related facilities projects. Mr. Nuñez provided this service as an
independent contractor, but also serves as the vice chancellor of facilities planning,
maintenance, and operations for the San Mateo Community College District.
The report (attached) provided a number of recommendations and
observations/opportunities missed. The attached report includes our responses to the
recommendations and observations/opportunities missed. Staff will be available to answer
any questions and to provide additional information if requested.
Mr. Nuñez will make a presentation regarding his findings from the review.
José D. Nuñez, LEED AP
Facilities Planning
22 Lavenham Road
Novato, CA 94949
July 13, 2012
President Willard Clark Lewallen, Ph.D.
Hartnell College
411 Central Avenue
Salinas, CA 93901
RE: Review of Felice Consulting Services& Measure H
Dear President Lewallen,
I want to take this opportunity to provide you feedback on the program review of Felice
Consulting Services. The process included a two day site visit June 11-12, 2012, which
consisted of several personal interviews with College staff and Damon Felice, FC Staff, a review
of Measure H Project list, budgets, schedules, and a visit to the various construction projects
managed by Felice Consulting (FC).
1. A review of the fee schedule for FC showed that the District is receiving a very
competitive rate of .04% for all of the Program and Construction management
(PM/CM) services rendered. Industry standard is normally in the range of .06-.09%
depending on the PM/CM services provided. Moreover, a random review of planning
documents showed that FC is doing above and beyond the scope of work annotated in
the PM/CM contract signed with the District. FC is providing extended service in
terms of preparation of the California Community Colleges Chancellor’s Office
(CCCCO) Five Year Capital Outlay Plan (5YCP) that consists of entries in FUSION
the State’s Capital Outlay database, as well as the preparation of Initial Project
Proposals (IPPs), Final Project Proposals (FPPs) and capacity load ratios associated
with enrollment projections and State funding. The successful preparation of the
CCCCO’s 5YCP has positioned the District for favorable State funding. FC has
established a great working relationship with the CCCCO. In other words, Felice
Consulting is serving in the capacity of extended District staff for capital planning
and construction related activities.
2. FC is extremely proficient in the District’s DATATEL budget management software
system and has an excellent grasp of all budgets, cash flow projections, as well as
tracking all Measure H expenditures by series. Random project selection and testing
showed that FC was able to track and identify expenditures.
3. Also, FC staffs the Bond Oversight Committee (BOC), a task normally done by
District staff. FC prepares the agendas, reports, minutes, and postings for District
web page. Annual Budget and Performance Audits conducted by the District’s
independent auditors were Unqualified (the best available).
Page 1 of 7
José D. Nuñez, LEED AP
Facilities Planning
22 Lavenham Road
Novato, CA 94949
4. A cursory review of the master project schedule, budgets, and project data sheets
showed some minor deficiencies with the information provided. FC was able to
articulate the nuances in the discrepancies, provided back up data and rectified the
deficiencies during the review. This was due partly to an inadequate internal project
numbering, tracking and filing system. The master project and budget schedule
review showed several projects finishing ahead of schedule, within budget and with
savings to the District. One randomly selected project the Learning Resource Center
revealed large budget increases due to owner scope changes. Overall, the sequencing
of projects schedules was well planned and executed.
5. A cursory review of the project procurement process showed close coordination with
District Facilities and the Purchasing Department. The review also showed that the
District does not do prequalification of General Contractors (GCs), major
subcontractors, Architectural and Engineering (A&E) firms. Best business practices
for major Bond programs throughout out the State show that prequalification is away
for Districts to eliminate potential non-responsive, non-responsible, financially risky,
unreliable, historical litigants, and other undesirables that prey on public entities
through bidding on Public Works projects. According to FC, prequalification was
recommended to the District. However, the District opted not to do prequalification
of GCs and major subs. According to FC, prequalification of A&E is done on a
project by project basis with District staff and end user participation. Prequalification
of A&E firms is mandated under Proposition 35.
6. Discussions with District staff and end users showed that FC is a trusted and valued
member of the Hartnell College community. FC has shown open channels of
communications with an emphasis on ensuring that all involved have a say and are in
the know. According to staff interviewed FC is totally accessible, has great
interpersonal skills, integrity, great communication, and follows through.
Additionally, FC keeps the District leadership aware of potential controversies. One
highly satisfied end user categorized FC as “wonderful, mindful of cost, and totally
dedicated to the project.”FC led a series of project field trips for faculty and staff,
facilitated programming, and ensured “maximum end user input on design and a real
positive investment of time.” During the interview process it was revealed by staff
and end users that an FC staff member, who appears to do well with contractors needs
improvement in interpersonal skills when interfacing with staff. It was also noted by
staff that an employee of FC, has a wealth of information on academic programs,
personnel and academic processes. According to staff interviewed, this individual
appears to be both a positive asset as well as a stumbling block for FC. FC needs to
assess the capabilities of his staff and deploy or not deploy them accordingly when
dealing with College staff and end users. On the other hand, FC’s administrative staff
appears to be an effective lynchpin in the day-to-day operations of FC. Random
questioning of project data and funding revealed that the administrative staff is an
integral member of the team with a host of accounting as well as project file
information and well respected by College staff.
Page 2 of 7
José D. Nuñez, LEED AP
Facilities Planning
22 Lavenham Road
Novato, CA 94949
7. FC’s document management shows an evolution from paper to digital formats.
However, the current process is archaic and cumbersome given the volume of
documents associated with a Bond program. FC needs to work with the District on
adopting a modern construction budgeting, and document filing software program
such as IMPACT, Constructware, EDOC, etc.
8.
A cursory walking inspection of several completed projects showed attention to
detail, quality, and a clear understanding of the Master Plan. All new buildings
complemented the old and clearly juxtaposed Hartnell College into the present era.
Several impromptu staff interviews during the walkthrough clearly showed
enthusiasm for their new or remodeled space, the process undertaken from
programming to project occupancy and for FC’s attentiveness during the process.
Recommendations:
1. While FC backs up the data on his personal computer weekly, the District should provide
FC digital storage space either on a District server or in the “Cloud” for all Measure H
related digital documents such as all programming, design, construction, procurement,
correspondence, legal, etc.
Hartnell College Response: Measure H files have been copied to a shared folder on the
college's network and the files are accessible to key Hartnell personnel.
2. The District needs to invest in a comprehensive state of the art construction management
software application such as IMPACT, Constructware, EDOC, etc, for the management
of all Measure H project files. This would allow for the establishment of a project
numbering and filing system that can be accessed by all FC staff as well as authorized
Hartnell College staff.
Hartnell College Response: Hartnell currently has $40M remaining in Measure H
funds which will encompass roughly 5-10 projects. The cost to implement new
Program Management/Construction Management software would be $40-$77k with
and annual maintenance cost of $22k (for up to 15 users). If Hartnell was at the
beginning of the facilities construction program or was going to start a second program
then this type of software would be much more cost effective. Hartnell and FC are
satisfied with existing construction management software.
3. FC needs to delegate more tasks and responsibility among subordinate staff. Shared
electronic files would help to address this recommendation.
Hartnell College Response: FC has invested in Egnyte, which is an online cloud/server,
which allows staff to view and use all of the necessary files.
Page 3 of 7
José D. Nuñez, LEED AP
Facilities Planning
22 Lavenham Road
Novato, CA 94949
4. FC should work with select members of staff on customer service and interpersonal
communications with owners. FC Chief Executive Officer and administrative are the
exceptions. These two individuals are well-liked professionals respected by the College
community.
Hartnell College Response: FC has taken steps to resolve this issue and will be
monitoring and coaching staff on communication skills.
5. As a best practice, Hartnell College should authorize FC to establish a prequalification
system for contractors, architects, engineers and other construction related services. The
California State of Industrial Relations has a template for downloading in their web site.
This can be tailored for College specific needs.
Hartnell College Response: During series A or phase I, in 2004, Hartnell issued prequalification packages for all contractors and prior to series B or phase II the board
instructed the College to not issue a pre-qualification package to the contractors
interested in bidding on work. For architects, engineers or any other professional
services, Hartnell staff has made it a practice to issue request for qualification for all
those services.
6. As a best practice, Hartnell College should establish a Measure H program and
construction website to better inform the public as well as the “Built Community” of
projects and construction related activities. The purpose of this site is not associated with
the Bond Oversight requirements as addressed in their web site.
Hartnell College Response: In connection with the redesign of the Hartnell website, the
college is currently working on developing new Measure H and facilities web pages. The
purposes will be to remain compliant with the requirements of Prop 39 while also
providing more information about specific facilities projects (progress, photos, etc.).
7. Hartnell College should continue to have FC maintain its relationship with the CCCCO.
This will be critical in securing future CCCCO capital resources when funds become
available. However, FC is a consultant and will eventually terminate services when
Measure H is completed. As such, Hartnell College should begin a weaning process and
endeavor to have its Director of Facilities, Joseph Reyes, assume these responsibilities
and establish those relationships.
Hartnell College Response: This process has already been started. Mr. Reyes is the
site administrator on FUSION for Hartnell College. He currently submits the 5 Year
Scheduled Maintenance Plan and works closely with FC staff on the annual Space
Inventory Report and Capital Outlay Plan.
Page 4 of 7
José D. Nuñez, LEED AP
Facilities Planning
22 Lavenham Road
Novato, CA 94949
Observations / Opportunities Missed:
Although not related with the review of Felice Consulting, I would like to provide the
following observations and comments.
1. It was observed that during the master planning process, an energy utility
infrastructure plan and the construction of a central heating and cooling central plant
were omitted. As such, all of the new buildings as well as the old are on their own
heating and cooling systems. This practice of having buildings on independent
heating, ventilation and air conditioning (HVAC) units is extremely energy inefficient
and results in higher energy costs to the College.
Hartnell College Response: The central heating and cooling plant were never part
of the list of projects to be completed with the passage of Measure H, The college has
been moving forward updating the Energy Management System with the renovation
of existing buildings and construction of its new buildings.
2. The establishment of a digital energy management system appeared to have been
omitted as well. This results in poor energy management, higher labor cost, higher
energy cost, poor HVAC trouble shooting, poor response time and more indoor
environmental quality issues as well.
Hartnell College Response: Energy management systems have been incorporated in
all the new buildings on the main campus as well as the Alisal Campus and
maintenance is currently using the system on those buildings. Now that the
infrastructure II project is completed, the College is currently working toward
implementing an EMS for all the buildings in the District.
3. The recently constructed parking garage should be allocated resources to finish the
job. The structure appears to be incomplete with several architectural screening
elements missing. These elements appeared to have been value engineered out of the
project. The addition of these elements will greatly enhance the aesthetics of the
structure and help incorporate it into the main campus quad.
Hartnell College Response: The architectural screening elements where valued
engineered at a savings of $75,000. The college spent $19,800 per parking stall and
industry standards are more in line with $18,000-19,000. Note that the parking
structure was bid and built during a construction boom, 2004-2006.
4. The main quad area is in dire need of landscaping and resurfacing. The existing
asphalt pedestrian paths are ADA inaccessible and provide pedestrian trip hazards. A
civil engineer should be retained to provide a viable and sustainable quad including
sustainable landscaping and architectural concrete pedestrian paths with lighting.
Page 5 of 7
José D. Nuñez, LEED AP
Facilities Planning
22 Lavenham Road
Novato, CA 94949
Hartnell College Response: This area is in the planning phase and will be
addressed, along with the CAB North elevator project. ADA accessibility will be
part of this project.
5. The CAB building appears to be the main instructional facility on campus. The
facility needs a serious evaluation as to whether it needs to be remolded or a newer
structure be built in its place. The facility is non-accessible, hard to navigate, splitlevel, restrooms and classrooms are outdated, as well as it is space and energy
inefficient.
Hartnell College Response: The area outside the building will be made ADA
compliant (see item #4 above). Additionally, during the first floor renovation
project for CAB north, the restrooms will be addressed. Because the bond funds are
dedicated to other projects, there is not enough to replace this building. Based on
the square footage of the building (approximately 63,000sf) a rough order of
magnitude to demo and construct a new building would cost $30,000,000.
6. The Theater building needs to remove the intrusive ticket booth and replace it with a
small glass structure that would not interfere with the beauty of the open courtyard.
Bathrooms in this facility need to be replaced as well.
Hartnell College Response: The ticket booth was made ADA compliant during
the Performing Arts ADA project, but there are no funds currently identified to
replace the ticket booth at this time.
7. The College should remove the trailers and move forward with the construction of a
parking lot at the site of the former technology building. Given its proximity, this lot
will serve the campus well for both its athletic and instructional programs.
Hartnell College Response: The former location of the VocTech building will be
used for a staging area while the new Science Building is being built. Final plans
for this site have not been determined at this point, but we have at least 3 years
before anything will be done permanently with the site.
8. The Visual Arts building also needs a serious evaluation in terms of space utilization
and functionality. The current concrete ramp is not code compliant, inaccessible and
the building is energy inefficient. The College would best be served by demolishing
the building and constructing a newer facility.
Hartnell College Response: In 2004 an assessment of the building was performed
and it was determined that the ramps in the building are an integral part of the
structure and they could not be removed and or replaced without demolishing the
whole building. Because the bond funds are currently dedicated to other projects,
Page 6 of 7
José D. Nuñez, LEED AP
Facilities Planning
22 Lavenham Road
Novato, CA 94949
there is not enough funds remaining to replace this building. Based off the square
footage of the building (approximately 26,000sf) a rough order of magnitude to demo
and construct a new building would cost $13,000,000.
In summary, the Measure H program at Hartnell College appears to be on the right track. Felice
Consulting has provided excellent program and construction management services well below
industry rates. In addition, FC has taken on and executed responsibilities well beyond his
contractual requirements. The recommendations made are based on best practices. The
aforementioned report is provided as a professional and unbiased opinion on the Measure H
program at Hartnell College. Please do not hesitate to contact me for further clarification or
discussion.
Respectfully,
José D. Nuñez, LEED AP
Page 7 of 7
CONSENT
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 4, 2012
Number
VI. A.
Minutes
Area
Status
Office of Superintendent/President
Consent
Recommendation
The administration recommends that the Board of Trustees review, revise as appropriate, and
adopt the minutes as presented.
Summary
Submitted for review and approval are the following Minutes:
Regular Meeting of August 21, 2012
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
CALL 208, Training Room
411 Central Avenue
Salinas, California
August 21, 2012
OPEN SESSION
Meeting called to order at 5:02 p.m. by Trustee Padilla-Chavez.
PLEDGE OF
ALLEGIANCE
Trustee Montemayor led the Pledge of Allegiance.
ROLL CALL
Erica Padilla Chavez, President
Candi DePauw, Vice President
Bill Freeman
Elia Gonzalez-Castro (left meeting at 5:40 p.m.)
Ray Montemayor
Demetrio Pruneda
Dr. Willard Lewallen, Board Secretary/Superintendent/President
ABSENT
Patricia Donohue
Student Trustee Elaine D. Luchini
PUBLIC
COMMENTS
Jody Lyons, community member, asked the Board to consider offering the
public an annual membership for the use of the library, stating that these
memberships could generate revenue for the district.
MCSIG AGREEMENT
PRESENTATION
Sherrell Freeman, Executive Director, Monterey County School Insurance
Group (MCSIG) presented the major revisions made to the Joint Powers
Agreement, Monterey County Schools Insurance Group. Ms. Freeman
explained that two-thirds of the member districts must adopt a resolution
ratifying the revised agreement. Following the two-thirds ratification, the next
step will be to bring forward the revised Bylaws to each of the member districts.
Ms. Freeman pointed out the major factors that led to the adopted revisions:
1. The need to separate the bylaw provisions from the agreement into a
separate document in accordance with best governance practices;
2. Aligning selected provisions of the Agreement with recently adopted
governance and fiscal policies adopted by the MCSIG Board;
3. Re-formatting the Agreement for clarity and flow;
4. Updating statutory references; and
5. Incorporating new language and provisions in accordance with best
governance practices.
The Board thanked Ms. Freeman for her presentation.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – AUGUST 21, 2012
Page 1 of 6
CONSENT AGENDA
Motioned (Gonzalez-Castro) seconded (Montemayor) and unanimously carried,
the Board moved to approve Consent Agenda Items A, B, D, E, F, G. H, and I.
Pulled for separate discussion and vote were Consent Items C, Quarterly
Financial Status Report and J, Personnel.
A. MINUTES
The Board adopted the minutes of July 3, 2012 and July 25, 2012 as submitted.
B. DISBURSEMENTS
The Board ratified the disbursements from any or all of the following funds:
general; debt service; bookstore; child development; capital outlay projects;
scheduled maintenance; property acquisition; bond projects; cafeteria; selfinsurance; retirees health benefits; associated student body; scholarship, loan,
and trust; and intercollegiate athletics.
C. STATE QUARTERLY
The Board received a revised State Report: Quarterly Financial Status Report
REPORT
(CCFS-311Q) for the quarter ended June 30, 2012. The revised report reflected
(Padilla-Chavez – Separate the correct GF fund balance to the GF Expenditures.
discussion and vote)
Motioned (Gonzalez-Castro) seconded (DePauw) and unanimously carried, the
Board moved to review and accept the State Report: Quarterly Financial Status
Report (CCFS-311Q) for quarter ended June 30, 2012 as corrected.
D. GRANT:
CHANCELLOR'S OFFICE
CIVIL
INFRASTRUCTURE
The Board ratified the grant application to the Chancellor’s Office of the
California Community Colleges for the Industry Driven Regional Collaborative
for Sustainable Civil Construction, and if awarded, accepted the funds and
authorized the administration to enter into agreements to execute the work per
the grant application. The total grant application is for $373,528 over two
years.
E. GRANT US DEPT OF ED
VETERANS
The Board ratified the grant application to the U.S. Department of Education for
the Veterans Upward Bound, and if awarded, accepted the funds and authorized
the administration to enter into agreements to execute the work per the grant
application. The Veterans Upward Bound project will improve academic
performance and postsecondary enrollment and graduation for 150 veterans per
year in the Salinas Valley and Monterey County by implementing additional
services over the next 5 years. The grant award could be up to $1,250,000.
F. CDC AGENCY SELF
EVALUATION
The Board approved the Agency Self-Evaluation Report for academic year
2011-12 for the college's Child Development Centers.
G. COTOP AGREEMENT
The Board approved the California Community College Chancellor's Office Tax
Offset Program (COTOP) agreement for the purposes of collecting outstanding
student financial aid and proper non-financial aid obligations owed to the
district through the State Franchise Tax Board's Interagency Offset Program.
H. YESS-ILP AGREEMENT
The Board ratified the 2012-13 Agreement between Hartnell College and the
Foundation for California Community Colleges to support the Youth
Empowerment Strategies for Success Independent Living Program (YESS-ILP).
The funding amount of $22,500 will provide educational and employment
training opportunities for foster and probationary youth.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – AUGUST 21, 2012
Page 2 of 6
I. OUT OF COUNTRY
TRAVEL
The Board approved the out-of-country travel for Kathy Mendelsohn, faculty.
Ms. Mendelsohn will serve on the Northern Marianas College Accreditation
Site Visiting Team. Travel dates will extend outside of the site dates. Site dates
are October 22-25, 2012 in Saipan, MP. The Accrediting Commission Colleges
and Junior Colleges pay all travel expenses.
J. PERSONNEL ACTIONS
(Pruneda – Separate
discussion and vote)
Trustee Pruneda asked for clarification on professional experts and Terri Pyer,
Associate Vice President, Human Resources, responded that these positions are
classifications not within the classified group and the individuals who serve are
experts in the content of work performed.
Motioned (DePauw) seconded (Gonzalez-Castro) and unanimously carried, the
Board moved to approve and/or ratify Personnel Actions. (Appendix A)
Trustee Freeman congratulated Danny Teresa on his appointment to Athletic
Director, as did other members of the Board.
ACTION ITEMS
BUDGET REVISIONS
RESOLUTION 12:14
Motioned (DePauw), seconded (Gonzalez-Castro) and unanimously carried,
the Board moved to approve the budget revisions numbered 9869 to 9902.
The Board received a revised resolution because the resolution provided in the
Board’s packet did not identify the Hartnell Community College District
Governing Board as the acting body.
Motioned (Freeman) seconded (Montemayor) by roll-call vote of 6-0, the Board
moved to adopt Resolution 12:14, Revision to Joint Powers Agreement for the
Monterey County Schools Insurance Group.
RESOLUTION 12:15
Motioned (Gonzalez-Castro) seconded (DePauw) and by roll-call vote of 6-0,
the Board moved to adopt Resolution 12:15, Certifying the Approval of the
Governing Board to enter into Transactions with the California Department of
Education and to Designate Personnel to Sign Contract Documents and to
accept funding from the California Department of Education for childcare and
development services.
INFORMATION ITEMS
CONSTRUCTION
PROJECTS – UPDATE
The Board received an updated, written report on the current construction
projects. The report is on Page 146 of the August 21, 2012 Meeting Agenda
Packet posted at:
http://www.hartnell.edu/board/packets/08_21_12_Regular_Mtg.pdf
Joseph Reyes reported that the Field House Project began on August 13, 2012
and the anticipated completion date is July 23, 2013.
CHILD DEVELOPMENT
CENTERS
The Board received a written update on the Child Development Centers due to
recent child development funding cuts. At their July meeting, the Board
learned that the State has severely cut the funding for Child Development
Centers. The cut is so severe that the college cannot continue the two programs
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – AUGUST 21, 2012
Page 3 of 6
beyond 2012-13 without committing general funds. Staff has been working to
examine alternatives and determine the feasibility of providing CDC services
beyond June 2013. The Board thanked staff for their work in preparing this
update.
2011-12 APPORTIONMENT
ATTENDANCE REPORT
The Board received a copy of the 2011-12 Apportionment Attendance Reports
submitted to the California Community College Chancellor's Office. Each
college is required to submit an Annual CCFS 320 report to the Chancellor’s
Office by July 15th each year. The District’s apportionment is calculated from
the CCFS-320 report which takes the credit and non-credit FTES and calculates
the annual funding based on the predetermined per FTES funding levels.
Dr. Lewallen reported that the district just learned that the King City Education
Center did not reach the FTES funding level as calculated; however, the
District did not include the additional funding in the tentative budget, either.
BOARD POLICY
5030, FEES
The Board reviewed the first reading of revised Board Policy 5030, Fees. The
revision is a result of new legislation that requires fees be assessed and collected
from families with children enrolled in a state-subsidized, part day, preschool
program. The State Superintendent of Schools recently released the fee
schedule and Linda Taylor, CDC Director, is working with the Foundation to
establish scholarships for families who are in need. The Board thanked Ms.
Taylor and staff for their work and stated that early communication to the
families about the upcoming fees is extremely important and necessary.
BUDGET ACTUALS
BUDGET UPDATE
Al Muñoz presented the 2011-2012 Budget Actuals (draft unaudited) and
provided a budget update for fiscal year 2012-13. (Appendix B) Al reported
that the college will break even for fiscal year 2011-12 and that the college has a
surplus of approximately $72,000 due to less spending in supplies, materials,
and other operational costs. In addition, in relation to the 50% rule, the college
stands at 51.47%. A detailed budget presentation is scheduled on August 28,
2012 and the Board will conduct a public hearing and consider the final budget
at their regular meeting of September 4, 2012.
SENATE REPORTS
Student and Classified Senates: None presented.
Academic Senate: Tony Anderson, Senate President, reported that the Senate
plans to meet next week and that he will have more to report at the next
meeting.
PRESIDENT’S REPORT
Dr. Lewallen shared a note he received from a faculty member who was
overwhelmed because she had to turn away several students who wanted
to add her psychology classes. Dr. Lewallen stated that this is what the
college is facing and that it is not going to get any easier moving forward.
Also, he shared a communication from a parent who is grateful to a
counselor for taking the time to help her daughter. In addition, Dr.
Lewallen announced that staff is planning two events: 1) a remembrance
celebration for 9/11 and 2) a celebration honoring veterans scheduled in
conjunction with an Open House for the newly opened Veteran's Center.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – AUGUST 21, 2012
Page 4 of 6
BOARD REPORTS
Bill Freeman asked that the meeting adjourn in memory of two students who
recently passed, Preston Anderson and Maritriny Raya; that last Saturday he
attended an event honoring Alec Golomeic, retired soccer coach. Trustee
Freeman stated that Coach Golomeic is remarkable for changing the lives of so
many young athletes. Also, Trustee Freeman spoke at the Summer Math
Academy Graduation. In addition, Trustee Freeman stated that he fully
disagrees with the budget cuts made in Sacramento –the college needs to be
more creative and proactive so that the college can continue to serve. Also,
Trustee Freeman is pleased to hear that events are planned for 9/11 and
Veteran's Day, and this Saturday, at North Salinas High School, 11 a.m., gold
medalist, Kerri Walsh Jennings, plans to dedicate a beach volleyball court for
high school students.
Trustee Padilla-Chavez welcomed everyone to another great year and she stated
that she had the privilege to attend the Health Allied Pathway Graduation
ceremony where 96 students received a $1,700 check. Many of these students
have matriculated to Hartnell and she congratulated staff for their work on this
matter.
MOVED TO CLOSED
SESSION
The Board, Dr. Willard Lewallen, Superintendent/President, Terri Pyer,
Associate Vice President, Human Resources, and legal counsel, Thomas
Manniello, Lozano Smith, moved to closed session at 6:08 p.m. to consider
legal, personnel, labor, and/or contract matters authorized for Closed Session
per Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6.
1. Conference with legal counsel – Existing Litigation
Government Code Section: 54956.9(a)
One case: Bid Protest filed on Technical Training Building
2. Public Employee Discipline/Dismissal/Release/Complaint
Government Code Section 54957
One case: Classified Employee
RECONVENED PUBLIC
SESSION – REPORT OUT
FROM CLOSED SESSION
Trustee Padilla-Chavez reconvened the public session at 7:15 p.m. and stated
there was no reportable action from Closed Session.
PUBLIC COMMENTS ON
TECHNICAL TRAINING
BUILDING
Brian Bertossa spoke on behalf of Seward Schreder Construction. He urged the
Board not to reject all bids submitted on the Technical Training Building,
stating that he believes the bid submitted by Seward Schreder is the lowest,
responsive bidder and that Seward Schreder would do a great job.
REJECT ALL BIDS ON
TECHNICAL TRAINING
BUILDING
Dr. Lewallen stated that Public Contract Code Section 20111 expressively gives
the right to the Governing Board to reject all bids and does not require the
Board disclose any reason for doing so. A rebid could mean higher bids and
could result in an unacceptable delay of the project. The administration
believes a short delay for the Technical Training Building will not cause a
problem for the district or its programs, and recommended to the Board that
they reject all bids.
Motioned (Montemayor) seconded (DePauw), unanimously carried, and based
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – AUGUST 21, 2012
Page 5 of 6
on the recommendation of the administration of the Hartnell Community
College District, the Board moved to reject all bids received for the Technical
Training Building and to place the project out for new bidding as soon as
possible.
BID PROTEST ON
TECHNICAL TRAINING
BUILDING
Motion (DePauw), seconded (Freeman) and unanimously carried, the Board
rejected the bid protest as mute.
ANNOUNCEMENTS
Trustee Padilla-Chavez announced the following:
Budget Workshop - August 28, 2012, 5 p.m.
Regular Meeting, September 4, 2012, 5 p.m.
Board Study Session, September 18, 2012, 5 p.m.
ADJOURNMENT
After a moment of silence in memory of the two students who recently passed,
Preston Anderson and Maritriny Raya, the meeting adjourned at 7:25 p.m.
Erica Padilla-Chavez
Board of Trustees President
Willard Clark Lewallen
Board Secretary
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – AUGUST 21, 2012
Page 6 of 6
APPENDIX A
The following personnel items were approved and/or ratified at the Regular Meeting of August 21,
2012 of the Hartnell College Board of Trustees:
I.
Retirements, resignations, releases, and leave requests
A. Ratify retirement of regular personnel:
1. Elizabeth A. Stern, Division Administrative Assistant – Advanced Technology
(#CC-44), effective July 31, 2012.
2. Maria E. Rose, Student Services Technician – Student Affairs (#CC-107), effective
August 10, 2012.
II.
Appointments:
A. Ratify appointments to management positions:
1. Stephanie Low, Interim Vice President of Academic Affairs and Accreditation, (#A-58),
Range I(a), Step E, effective August 7, 2012. After the end of this interim assignment,
which is not to exceed one year, Ms. Low will return to her previous position of Dean of
Curriculum and Instructional Support.
2.
Daniel Teresa, full-time, Athletic Director, (#A-54), Column III, Step E, effective August
1, 2012. Mr. Teresa was placed in this position on an interim basis as the result of a
reorganization of management, and this appointment will make that permanent.
B. Ratify appointments of academic personnel:
1. Thomas Rettenwender, Sustainable Design Instructor, (#F-116), Advanced Technology,
Step 3, Column C, effective August 17, 2012. This is a temporary, grant-funded position.
2.
Sonia Arteaga, Computer Science Instructor, (#F-117), Advanced Technology, Step 4,
Column E, effective August 17, 2012.
3.
Meagan Plumb, temporary, one year, full-time English Instructor, (#F-67), Fine Arts,
Step 2, Column B, effective August 17, 2012.
C. Ratify appointment of classified employee:
1. Bronwyn Moreno, 40 hours per week, 12 months per year, MESA Project Coordinator –
Classified, (#CC-29), Range 36, Step B, effective August 6, 2012.
D. Ratify appointments of part-time instructors for summer session 2012:
1. Diane Jones, Theater Arts
2. Cathy Noble, Counseling
3. Richard Givens, Counseling
E. Ratify appointments of substitutes:
1. Mary Brown, $22.14/hr (20 hrs/week), DSPS Lead Specialist, July 2 –August 31, 2012.
2. Yesenia Carrillo, $13.92/hr (20 hrs/week), Assessment Technician, July 9 – September
6, 2012.
3. Christian Regalado, $15.73/hr (40 hrs/week), Student Services Technician, July 10 –
September 7, 2012.
F. Ratify appointments of part-time instructors for fall semester 2012:
1. Elizabeth Andrade, Psychology
2. Lorenzo Aragon, Theater Arts
Page 1 of 6
APPENDIX A
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
Ed Barber, Physical Education
Olga Blomgren, English
Derek Bonsper, Health Services
Michael Branstetter, Mathematics
Zoe Buck, Astronomy. Appointment based on equivalency as follows: Master's in related
field MS in Science Education and is progressing towards PhD in Science Education. 5
quarter units = 16 units semester graduate units, 3 upper division units in Astronomy.
Angelo Bummer, English
Susan Cable, Theater Arts
Fernando Cabrera, Spanish
Kayla Canelo, History
Lucas Cantin, Chemistry
Susannah Carney-Waddy, English
Fernando Carrillo, Automotive Technology
Jenny Cogswell, English as a Second Language
Philip Collins, Music
Catherine Dacosta, Mathematics
Donald Dally, Theater Arts
MaryAnn DelVecchio, English
Theodore Dolas, Theater Arts
Javier Dorantes, Welding
Derek Duarte, Theater Arts
Julie Edgcomb, Psychology
Warren Edmonds, Computer Information Systems
Matthew Escover, Political Science
Sewan Fan, Physics
Marilu Flores, Spanish
Nellis Gilchrist, Alcohol & Other Drugs
Wanda Guibert, English
Lionell Handel, Agriculture Business & Technology
Deborah Harris, English
Lawrence Harris, Political Science
Robin Hayes, Biology
Jeffrey Heyer, Theater Arts
Lynn Hilden, Mathematics
John Himelright, Philosophy
Sera Hirasuna, English
Kristy Holland, History
Jonathan Hubbard, Biology
Ben Jimenez, Administration of Justice
Hortencia Jimenez, Sociology
Diane Jones, Theater Arts
Calvin Kanow, Art
Daniel Kaplan, Biology
Kara Kuvakas, Geography. Appointment based on equivalency as follows: Master’s in
environmental science, which is related to geography, plus 15 units in field discipline.
Equivalency met by a combination of undergraduate and graduate coursework in
environmental sciences.
Sam Lavorato, Administration of Justice
Derrick Lavoie, Biology
Derrick Lavoie, Oceanography. Appointment based on equivalency as follows: PhD in
science education. Master’s in biological science. Coursework in oceanography,
Page 2 of 6
APPENDIX A
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
83.
84.
85.
86.
87.
88.
89.
90.
91.
92.
93.
including marine ecology. 15 years of teaching experience at the college level plus 19
units of coursework consistent with oceanography.
William Laughton, Administration of Justice
Jeffrey Lewis, Administration of Justice
Leanna Lofte, Mathematics
Joshua Lyman, Communication Studies
Julie Martin, Geology
Cicely McCreight, Counseling
Nickolas McDaniel, Psychology
Patty McEfee, Office Technology & Foundations of Success
Byron Merritt, Health Services
Ann Merville, Anthropology
Eric Moberg, English
Jose Moncada, Construction
Glenda Mora, English
Peggy Munoz-Meador, Political Science
Pamela Murakami, Art
William Musselman, Automotive Technology
Renee Nelson, English
Norma Nichols, Counseling
Juan Oliverez, History
Jose Oviedo, Mathematics. Appointment based on equivalency as follows: MS and BS in
electrical engineering from UCSC. Master’s in related discipline and 15 units of
graduate work in math.
Jennifer Pagliaro, Art
Brian Palmer, Mathematics
Jaeduck Park, English as a Second Language
Michael Parker, Administration of Justice
John Perez, Mathematics
Marie Perucca-Ramirez, English as a Second Language
Ayas Pirani, English
Raylene Potter, Mathematics
Gilles Prado, Computer Information Systems
Merry Pratt, Psychology
Sylvia Rios, Art
Larry Robison, Automotive Technology
Wendy Roscher, English
Barry Sheppy, Spanish
Steven Shore, History
Tracey Spencer, Administration of Justice
Alicia Steinhardt, Biology
Alexandre Stoykov, Computer Science & Information Systems
Eric Strayer, Sociology
Deborah Sturt, Communication Studies
Patricia Sullivan, Art
Sarah Swaty, English
Janine Tabor, English as a Second Language
Jonathan Teraji, Automotive Technology. Appointment based on equivalency as follows:
46 units including 18 breadth required courses. Current valid certificates to work in
California in discipline: Bureau of Automotive Repair Smog Check License; ASE
certification, plus Toyota master certification.
Afshin Tiraie, Mathematics
Page 3 of 6
APPENDIX A
94.
95.
96.
97.
98.
99.
100.
101.
102.
103.
104.
105.
106.
107.
108.
109.
110.
111.
112.
Daniel Torres, Business
Mary Touton, Biology
Jose Trujillo, Administration of Justice
Diana Upton, Early Childhood Education
Rene VanLingen, Mathematics
Tracy Villanueva, Health Services
Galina Vinokurov, Music
Kristina Wallace, Mathematics
Robert Ward, Drafting
Andrew Washburn, Mathematics
Dana Weston, Psychology
George Whaley, Automotive Technology
Marisol White, Sociology
Nancy Wheat, Biology
Neil Withers, Mathematics. Appointment based on equivalency as follows: Master’s in
quantitative methods, considered related to mathematics. Bachelor’s in mathematics, 15
units upper division and graduate level course work in math, including 12 graduate level
units.
Rhiannon Woo, Agriculture Business Technology
Daphne Young, English
Levy Zamora, Communication Studies
Emily Zuniga, Counseling
G. Ratify appointments of Professional Experts:
Summer Health Institute is a yearly summer program for talented, qualified high school students
sponsored by a nursing grant provided by Salinas Valley Memorial Hospital and other partners.
Professional experts mentor students in basic nursing laboratory skills:
1.
2.
Daleth Foster, $40/hr (36 hrs total), instructional aide, June 18 – 21, 2012.
Stacy Sanchez, $20/hr (20 hrs total) instructional assistant, June 18 -21, 2012.
The Athletic program provides competitive opportunities for Hartnell students and professional
experts assist coaches in fulfilling the program’s mission:
3.
4.
5.
6.
7.
Andre Bailey, $200 total, assistant men’s basketball coach, June 18 - 22, 2012.
Jeff Eaton, $150 total, assistant baseball coach, June 25 – 29, 2012.
Carly Haddan, $200 total, assistant women’s basketball coach, July 9 - 13, 2012.
Monica Nicholson, $1000 total, assistant track coach, January 15 - May 22, 2012.
Mitch Torres, $150 total, assistant baseball coach, June 25 - 29, 2012.
The High School Equivalency Program (HEP) is funded by the US Department of Education Office of
Migrant Education. HEP is a migrant education program designed to assist migrant and seasonal field
workers obtain their GED and employment, military service, apprenticeship, Certificate of Skills
Acquisition, Certificate of Achievement, or Associate’s Degree:
8.
9.
10.
11.
12.
Martha De La Rosa, $15/hr (40 hrs/week), GED facilitator, July 1 - December 21, 2012.
Floriberto Garcia, $15/hr (40 hrs/week), GED facilitator, July 1 - December 21, 2012.
Maria Guerrero, $15/hr (40 hrs/week), GED facilitator, July 16 - December 21, 2012.
Jessica Lopez, $15/hr (40 hrs/week), GED facilitator, July 1 - December 21, 2012.
Leticia Sanchez, $15/hr (40 hrs/week), GED facilitator, July 1 - December 21, 2012.
Page 4 of 6
APPENDIX A
SEMAA is an after school program targeting students from kindergarten to 12 grade that supplements
science education in the classrooms. Curriculum and supplies are provided:
13.
Kaley Grimland, $18/hr (20 hrs/week), program coordinator, May 22, 2012 – May 23,
2013.
In support of the accelerated program of instruction undertaken by participants in the grant-funded
WIA Youth CTE Program, Construction Field Practice (CONS 150) will be offered this summer.
Students will attend six hours a day over the course of the extended (eight week) summer program:
14.
Tanya Muulbong, $10/hr (30 hrs/week), on-site support/assistant, June 22 – July 27,
2012.
Hartnell’s theater arts program/The Western Stage (TWS) provides students the opportunity to learn
their craft within a professional context:
15.
16.
Arturo Martinez, $7,000 total, master carpenter, July 11 – December 14, 2012.
Steve Uccello, $1,500 total, musician, June 16 – July 15, 2012.
Supplemental Instruction (SI) is a peer-led academic support program that helps students enrolled in
certain historically challenging courses. SI leaders in the Tutorial Center facilitate student learning
through out-of-class discussion and study skills support:
17.
Yesenia Lopez, $11.65/hr (25 hrs/week), tutor, July 1 - December 21, 2012.
Assist English faculty in the development of supplemental learning activities for English 253 and
compile data on the supplemental instruction program’s outcomes for ENG 253 and other English
courses:
18.
19.
Laura Cannon, $1,440 total, developer, June 11 – 22, 2012.
Karina Young, $1,440 total, developer, June 11 – 22, 2012.
The Foster Kinship Care Education Program (FKCE) provides advanced training for current and
prospective foster, relative, and non-related extended family member, caregivers, adoptive parents,
and local agency employees; and support for foster home recruitment activities. This grant-funded
program is a joint effort of the California Community College Chancellor’s Office and the Department
of Social and Employment Services (DSES). Assignments include orientation leaders, trainers,
childcare and activity providers, and program coordination:
20.
Melissa Martinez, $25/hr (as needed), FKCE trainer, May 1, 2012 – June 10, 2013.
The 2012 Summer Bridge Program is a 5-week course designed to provide STEM (science,
technology, engineering & math) and health care course strengthening to graduating seniors in the
Salinas Valley who plan on attending Hartnell College in the coming fall:
21.
22.
23.
Oxana Pantchenko, $1,383 total, sustainable engineering instruction, July 16 –19, 2012.
Anne Wasser, $1,744 total, marine science instruction, July 9 – 12, 2012.
Tiffany Wise-West, $1,083 total, environmental science instruction, July 16 – 18, 2012.
The mission of the East Salinas GEAR UP program is to increase the number of students who are
prepared to enter and succeed in post-secondary education and to increase parent involvement by
assisting Spanish-speaking GED students in mastering subject matter: reading and writing, social
science, social studies and math:
Page 5 of 6
APPENDIX A
24.
Jaime Diaz, $20/hr (25 hrs/week), family liaison, July 2, 2012 – June 30, 2013
H. Ratify appointment of volunteer position:
1. Alejandro Alcaraz, physical education, July 9 - December 21, 2012.
I.
Ratify appointment of Student Workers for summer 2012:
1. Maria Luz Acevedo, Tutorial Center, Student Worker III
2. Antonio Berber, Library, Student Worker I
3. Anita Casarez, Financial Aid, Student Worker I
4. Claudia Cerna, Tutorial Center, Student Worker III
5. Yanira Cortez, Cafeteria, Student Worker I
6. Florisel Cruz, Tutorial Center, Student Worker III
7. Rodolfo Garcia, Math Academy, Student Worker III
8. Roxana Garcia, Cafeteria, Student Worker I
9. Monica Garnica, EOPS, Student Worker II
10. Jocelyn Gonzalez de la Cruz, Math Academy, Student Worker III
11. Monica Lara, Child Development Center, Student Worker II
12. Leilani Lewellyn, Cafeteria, Student Worker I
13. Brian Lewis, Math Academy, Student Worker III
14. David Magill, Cafeteria, Student Worker I
15. Elia Martinez, Tutorial Center, Student Worker II
16. Leticia Ortega, High School Equivalency Program, Student Worker I
17. Robert Ramirez, Cafeteria, Student Worker I
18. Lorenzo Reyna, Tutorial Center, Student Worker IV
19. Hannelore Rose, Tutorial Center, Student Worker II
20. Carolina Zamora, Math Academy, Student Worker III
Page 6 of 6
APPENDIX B
Hartnell Community
College District
2011-12 Draft Actual
2012-13 Budget Update
August 21, 2012
Presented by Alfred Muñoz, CBO
2011-12 Draft Actual General Fund
Actual Budget Funded
Annual 320 Report FTES 7,106 7,100 6,462
Total Revenue
$34.0 M $34.5 M
Total Expenditures
$34.1 M $34.9 M
Deficit
$.100 M $.400 M
2010-11 vs 2011-12 Actual
FTES
FTES Funded
2010-11
7,000
7,000
2011-12
7,106
6,462
Revenue
$37.5 M
$34.0 M
Expenditures
$33.9 M
$34.1 M
Surplus/(Deficit)
$ 3.6 M
$.100 M
Hartnell GF Draft Budget 2012-13
Deficit Budget
Apportionment
Other Income
Total Revenue
Tentative
$31,002,598
1,877,360
32,879,958
Revised
$30,967,570
2,138,900
33,106,470
Academic Salaries
Classified Salaries
Benefits
Supplies/Materials
Other Operating
$13,286,444
7,511,263
7,838,210
474,455
5,548,505
$13,484,374
7,321,395
7,580,969
484,155
5,160,755
Capital Outlay
Transfer
Total Expenditures
Deficit
184,100
180,400
534,000
35,376,977
500,000
34,712,048
($2,497,019) ($1,605,578)
AGENDA ITEM FOR BOARD MEETING OF: September 4, 2012
Title
Number
VI. B.
Disbursements
Area
Status
Office of Support Operations
Prepared by: Alfred Muñoz
Consent
Recommendation
The administration recommends that the Board of Trustees ratify disbursements from District
accounts.
Summary
The attached lists of disbursements from District accounts are presented for ratification.
COUNTY WARRANTS
Any or all of the following funds:
General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled
Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria; SelfInsurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan, and Trust;
and Intercollegiate Athletics
DATE
07/03/12
07/09/12
07/11/12
07/16/12
07/19/12
07/23/12
07/30/12
Subtotal
WARRANT NUMBER
12946489
12946757
12947210
12947684
12948240
12948921
12950084
NO OF
WARRANTS
12946568
12946846
12947257
12947766
12948667
12948986
12950229
80
90
48
83
428
66
146
AMOUNT
$209,440.24
$210,011.35
$431,301.51
$368,568.22
$57,284.88
$200,950.32
$790,355.71
$2,267,912.23
Note: Legal fees in above summary total $13,031.75
CHECKING ACCOUNTS
General Fund Revolving
DATE
July 12
Total
Budget Implication
None
WARRANT NUMBER
10432
10449
NO OF
WARRANTS
18
AMOUNT
$29,496.28
$2,297,408.51
AGENDA ITEM FOR BOARD MEETING OF:
September 4, 2012
Title
Grant Application to the U.S. National
Science Foundation (NSF) Scholarships in
Science, Technology, Engineering and
Mathematics (S-STEM)
Number
Area
Office of Advancement
Prepared by: Jackie Cruz
Status
Consent
VI. C.
Recommendation
The administration recommends that the Board of Trustees ratify the grant application to the
National Science Foundation (NSF) Scholarships in Science, Technology, Engineering and
Mathematics (S-STEM), and if awarded, accept the funds and authorize the administration to
enter into agreements to execute the work per the grant application.
Summary
The Hartnell College CSIT-in-3 STEM Scholarship Program will provide funding to
Hartnell College and CSU Monterey Bay to support scholarships for academically talented
students demonstrating financial need. These scholarships will help them enter the
computer science workforce or a computer science graduate school program following
completion of the three-year intensive baccalaureate degree in computer science
information technology (CSIT-in-3). Recruitment will begin in Fall 2012 and
approximately 30 students are expected to pursue the program in Fall 2013. Matsui
Foundation scholarships will support 10 students that meet their criteria. NSF S-STEM
scholarships would support another 10 students. The grant request is for $606,955 over
three years. No match is required.
Term: January 2013 – Fall 2016
Budget Implications
No impact on general fund for years 1-3
Source of Funds
Federal up to a maximum of $606,955
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 4, 2012
Number
Declare Property as Surplus and Authorize
Disposal
VI. D.
Area
Status
Office of Facilities
Prepared by Joseph Reyes
Consent
Recommendation
The administration recommends that the Board of Trustees declare listed property as surplus and
authorize disposal by the Administration.
Background
Hartnell Community College District is continually replacing and upgrading equipment.
Consequently, it is necessary to dispose of obsolete, damaged and outdated equipment.
Summary
The administration seeks authority to dispose of obsolete and surplus zero-value items as
described on the attached inventory list, and proceed using the following options:
1. Sell or transfer items to other public agencies (pursuant to Article 9, Sections 81450.5 of
the Education Code).
2. Sell items with a collective value of less than $5,000 in a private sale, without
advertising (pursuant to Article 9, Section 81452(a) of the Education Code).
3. Dispose of property that is of insufficient value to defray the costs of arranging a sale
(pursuant to Article 9, Section 81452(c) of the Education Code).
Budget Implication
There are no budget implications for the disposal of these items.
Serial numbers for the MIG Welders for Surplus
LK 380220 N
LK 380218 N
LK 150192 N
LK 380222 N
L J 260418 B
MA 020599 N
LK 380219 N
LK 380210 N
LK 380216 N
L J 260419 B
LK 380224 N
Serial numbers for the MIG Welders for Surplus
LK 380220 N
LK 380218 N
LK 150192 N
LK 380222 N
L J 260418 B
MA 020599 N
LK 380219 N
LK 380210 N
LK 380216 N
L J 260419 B
LK 380224 N
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 4, 2012
Number
Personnel Actions
VI. E.
Area
Status
Human Resources & Equal Employment
Opportunity
Consent
Prepared by: Terri Pyer
Recommendation
The administration recommends that the Board of Trustees ratify and/or approve the personnel
actions as listed below:
Summary
Approval of:
1
retirement of management personnel
Ratification of:
4
1
5
11
3
7
8
appointments of regular classified positions
appointment of substitute position
part-time instructor hires for fall semester
appointments of professional experts
appointments for playground assistants
student worker hires for summer session
student worker hires for fall semester
Detail
I.
Retirements, resignations, releases, and leave requests
A. Ratify retirement of management personnel:
1. Paulette U. Bumbalough, Dean of Education Services South County (#A-52), King
City, effective January15, 2013.
Page 1 of 3
II.
Appointments:
A. Ratify appointments of classified employees:
1.
Carissa Perez, 20 hours per week, 10 months per year, Science Laboratory
Technician – Advanced Technology, (#CC-187), Range 23, Step A, effective
August 20, 2012.
2.
Heidi L. Gentry, 40 hours per week, 12 months per year, DSP&S Lead Specialist,
(#CC-183), DSP&S, Range 34, Step A, effective September 4, 2012.
3.
Denyss Estrada, 40 hours per week, 12 months per year, Administrative Assistant –
Classified, (#CC-125), Title V – Academic Affairs, Range 18, Step E, effective
September 14, 2012. This action reflects a voluntary return from part-time, 25
hours per week, 10 months per year, Program Assistant – Classified, (#CC-179),
ACE Program – Student Affairs.
4.
Olga Galvan, 40 hours per week, 12 months per year, Enrollment Services
Specialist – King City, (#CC-58), Range 26, Step C, effective September 4, 2012.
This action reflects a promotion from full-time, 40 hours per week, Admissions &
Records Technician, (#CC-67), Student Affairs.
B. Ratify appointment of substitute:
1. Lola Carlson, $16.14/hr (20 hrs/week), accounting assistant, August 13 – 31,
2012.
C. Ratify appointments of part-time instructors for fall semester 2012:
1.
2.
3.
4.
5.
Gabriel Bravo, Counseling
Kimie Garcia, Foundations of Success
Teresa Moreno, Foundations of Success
Jamie Pedroza, Physical Education
Christopher Zepeda, Physical Education
D. Ratify appointments of Professional Experts:
The athletic program, including summer sports camps, provides competitive opportunities for
area students. Professional experts assist coaches in fulfilling the program’s mission:
1.
2.
3.
4.
Edward Barber, $450 total, assistant track coach, July 16 – 20, 2012.
Paul MacDonald, $300 total, assistant tennis/softball coach, July 2 – 6, 2012.
Maximino Matsuhara, $250 total, assistant tennis coach, July 2 – 6, 2012.
Gladys Mondragon, $3,500 total, assistant women’s soccer coach, July 23
December 3, 2012.
Page 2 of 3
5.
6.
7.
8.
9.
Gaspare Montante, $2,500 total, assistant football coach, August 13 – December
10, 2012.
Monica Nicholson, $3,500 total, assistant track/cross country coach, August 13 –
November 17, 2012.
Monica Nicholson, $250 total, assistant track coach, July 16 – 20, 2012.
Geno Sigala, $250 total, assistant softball coach, July 16 – 20, 2012.
Michael Ward, $450 total, assistant track coach, July 16 – 20, 2012.
In support of Carrier Technical Education grant activities within advanced technology,
expertise is required for grant-funded projects in the diesel/auto programs, and the coordination
of all outreach to middle and high school students.
10.
Violeta Mendoza Wenger, $2,500/month, program outreach, July 1, 2012 –June 30,
2013.
The Central California New Media Center grant established a regional center at Hartnell to be a
leader in digital media for colleges, universities, high schools, and businesses that creates,
designs, and implements workforce training programs in new media (grant funded):
11.
Olivia Davalos, $4,575/month, director, August 1 – December 30, 2012.
E. Ratify appointments of playground assistants:
1. Karla Coronado, $14/hr (35 hrs/week), assistant, August 1, 2012 – June 30, 2013.
2. Patrisia Ruiz, $12/hr (35 hrs/week), assistant, August 1, 2012 – June 30, 2013.
3. Maria Jacqueline Uribe, $14/hr (35 hrs/week), assistant, August 1, 2012 – June 30,
2013.
F. Ratify appointment of Student Workers for summer 2012:
1. Luis Cruz-Marin, Financial Aid, Student Worker III
2. Brian Lewis, Math Academy, Student Worker I
3. Rexavalmar Niduaza, Math Academy, Student Worker III
4. George Omictin, Chemistry Academy, Student Worker III
5. Nancy Serrato, Student Affairs, Student Worker III
6. Kristina Webster, Student Affairs, Student Worker III
7. Mary Rosefel Yasay, Student Affairs, Student Worker III
G. Ratify appointment of Student Workers for fall 2012:
1. Sandra Castillo, Financial Aid, Student Worker I
2. Michelle Clark, Library, Student Worker I
3. Luis Cruz-Marin, Financial Aid, Student Worker III
4. Jessica Jimenez, Chemistry Academy, Student Worker III
5. Mayra Martinez, Library, Student Worker I
6. Nancy Serrato, Student Affairs, Student Worker III
7. Kristina Webster, Student Affairs, Student Worker III
8. Mary Rosefel Yasay, Student Affairs, Student Worker III
Page 3 of 3
ACTION ITEMS
AGENDA ITEM FOR BOARD MEETING OF: September 4, 2012
Title
Number
Budget Revisions
VII. A.
Area
Status
Office of Support Operations
Prepared by: Alfred Muñoz
Action
Recommendation
The administration recommends that the Board of Trustees ratify budget revisions for fiscal
year 2012-2013, numbered 9877 to 9957.
Background
The Board of Trustees recognizes that the annual budget of the District is a financial plan and is
subject to adjustments during the fiscal year caused by changes in enrollments, programs,
services, and the cost of goods and services.
Summary
Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget
revisions consist of transfers between major object expenditures or from the appropriations for
contingencies, as well as budgetary increases for the use of funds not included in the original
budget.
All budget entry numbers are assigned automatically assuring a complete sequence accounting.
Numeric breaks on the attached report are due to the exclusion of budget transfers, which do
not require Board approval. The accompanying Budget Journal Entry Detail Report was
produced directly from the accounting software.
Budget Implication
The Unrestricted General Fund and Associated Student Body Fund (71) budgets remain
unchanged. The Restricted General Fund budget increased by $2,500.00 due to increased
revenue to program.
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 4, 2012
Number
Second and Final Reading of Revised
Board Policy 5030, Fees
VII. B.
Area
Status
Office of Superintendent/President
Action
Recommendation
The administration recommends that the Board of Trustees approve the second and final reading
of Board Policy 5030, Fees.
Summary
Assembly Bill 1476 was amended to require that fees be assessed and collected for families with
children enrolled in state-subsidized part day preschool programs. The Governor has signed this
amendment into law. Education Code 8269(e) was modified to require that families of children
enrolled in a part day, part-year state subsidized preschool be assessed a fee for service effective
November 1, 2012. The Student families utilizing State-funded childcare and development
services shall pay fees according to the fee schedule established by the Superintendent of Public
Instruction. Previously, families who met the state income guidelines received this service at no
charge.
Board Policy 5030 identifies fees charged to students and has been revised to reflect the recent
mandate.
HARTNELL COLLEGE
BP 5030
Fees
Reference: Education Code Sections 6606, 8263, 8239, 76300 et seq., 79121
The Board authorizes the following fees. The CEO or designee shall establish procedures for the
collection, deposit, waiver, refund, and accounting for fees as required by law. The procedures
shall also assure those who are exempt from or for whom the fee is waived are properly
enrolled and accounted for. Fee amounts shall be published in the college catalogs.
Enrollment Fee (Education Code Section 76300)
Each student shall be charged a fee for enrolling in credit courses as required and set by law.
Auditing Fees (Education Code Section 76370)
Persons auditing a course shall be charged a fee of $15 per unit per semester. Students
enrolled in classes to receive credit for 10 or more semester credit units shall not be charged
this fee to audit three or fewer units per semester.
Parking Fee (Education Code Section 76360)
The CEO or designee shall present for board approval fees for parking for students. Students
shall be required to pay a fee for parking services.
Instructional Materials (Education Code Section 76365; Title 5 Sections 59400 et seq.)
Students may be required to provide required instructional and other materials for a credit or
non-credit course, provided such materials are of continuing value to the student outside the
classroom and provided that such materials are not solely or exclusively available from the
District.
Transcript Fees (Education Code Section 76223)
The District shall charge a reasonable amount for furnishing copies of any student record to a
student or former student. The CEO or designee is authorized to establish the fee, which shall
not to exceed the actual cost of furnishing copies of any student record. No charge shall be
made for furnishing up to two transcripts of students’ records, or for two verifications of
various records. There shall be no charge for searching for or retrieving any student record.
International Students Application Processing Fee (Education Code Section 76142)
The District shall charge students who are both citizens and residents of a foreign country a fee
to process his/her application for admission. This processing fee and regulations for
determining economic hardship may be established by the CEO or designee. The fee shall not
exceed the lesser of 1) the actual cost of processing an application and other documentation
required by the U.S. government; or 2) one hundred dollars ($100), which shall be deducted
from the tuition fee at the time of enrollment.
Page 1 of 2
Courses and Training By Contract Fee (Education Code Section 76300)
The District authorizes the CEO or designee to establish fees for courses and other academic or
training programs and events offered by contract.
Child Care and Development Services (Education Code Sections 6606, 79121, 8263, 8239)
Children of students attending Hartnell College shall have first priority of attendance at a child
development center at the institution. Student families utilizing State-funded child care and
development services shall pay fees according to the fee schedule established by the
Superintendent of Public Instruction. Fees are charged to parents who voluntarily choose to
use this service.
Adopted: 02/07/12; Revised:___________
Formerly BP 3025
Page 2 of 2
Family Fee Schedule Family Family Family Family Family Family Family Family Family Family Family Part­time Full­time Size Size Size Size Size Size Size Size Size Size Size Daily Fee Daily Fee 1 or 2 3 4 5 6 7 8 9 10 11 12 $ 1.00 $ 2.00 1,820 1,950 2,167 2,513 2,860 2,925 2,990 3,055 3,120 3,185 3,250 $ 1.25 $ 2.50 1,893 2,028 2,253 2,614 2,974 3,042 3,109 3,177 3,245 3,312 3,380 $ 1.50 $ 3.00 1,965 2,106 2,340 2,714 3,089 3,159 3,229 3,299 3,369 3,440 3,510 $ 1.75 $ 3.50 2,038 2,184 2,426 2,815 3,203 3,276 3,349 3,421 3,494 3,567 3,640 $ 2.00 $ 4.00 2,111 2,262 2,513 2,915 3,317 3,393 3,468 3,544 3,619 3,694 3,770 $ 2.25 $ 4.50 2,184 2,340 2,600 3,016 3,432 3,510 3,588 3,666 3,744 3,822 3,900 $ 2.65 $ 5.30 2,257 2,418 2,686 3,116 3,546 3,627 3,707 3,788 3,869 3,949 4,030 $ 3.05 $ 6.10 2,329 2,496 2,773 3,217 3,661 3,744 3,827 3,910 3,993 4,076 4,160 $ 3.45 $ 6.90 2,402 2,574 2,860 3,317 3,775 3,861 3,946 4,032 4,118 4,204 4,290 $ 3.85 $ 7.70 2,475 2,652 2,946 3,418 3,889 3,978 4,066 4,154 4,243 4,331 4,420 $ 4.25 $ 8.50 2,548 2,730 3,033 3,518 4,004 4,095 4,186 4,277 4,368 4,459 4,550 $ 4.65 $ 9.30 2,621 2,808 3,120 3,619 4,118 4,212 4,305 4,399 4,492 4,586 4,680 $ 5.05 $ 10.10 2,693 2,886 3,206 3,719 4,232 4,329 4,425 4,521 4,617 4,713 4,810 $ 5.45 $ 10.90 2,766 2,964 3,293 3,820 4,347 4,446 4,544 4,643 4,742 4,841 4,940 $ 5.85 $ 11.70 2,839 3,042 3,380 3,920 4,461 4,563 4,664 4,765 4,867 4,968 5,070 $ 6.25 $ 12.50 2,912 3,120 3,466 4,021 4,576 4,680 4,784 4,888 4,992 5,096 5,200 $ 6.65 $ 13.30 2,985 3,198 3,553 4,122 4,690 4,797 4,903 5,010 5,116 5,223 5,330 $ 7.05 $ 14.10 3,057 3,276 3,640 4,222 4,804 4,914 5,023 5,132 5,241 5,350 5,460 $ 7.45 $ 14.90 3,130 3,354 3,726 4,323 4,919 5,031 5,142 5,254 5,366 5,478 5,590 $ 7.60 $ 15.20 3,203 3,374 3,749 4,348 4,948 5,061 5,173 5,286 5,398 5,510 5,623 $ 7.75 $ 15.50 3,283 3,393 3,770 4,373 4,976 5,089 5,202 5,315 5,428 5,541 5,655 $ 7.90 $ 15.80 3,413 3,792 4,399 5,006 5,120 5,233 5,347 5,461 5,575 5,688 $ 8.05 $ 16.10 3,432 3,813 4,423 5,033 5,148 5,262 5,376 5,491 5,605 5,720 $ 8.23 $ 16.45 3,518 3,835 4,448 5,062 5,177 5,292 5,407 5,522 5,637 5,752 $ 8.43 $ 16.85 3,856 4,473 5,090 5,206 5,322 5,437 5,553 5,669 5,785 $ 8.63 $ 17.25 3,880 4,500 5,121 5,237 5,354 5,470 5,586 5,703 5,819 $ 8.88 $ 17.75 3,908 4,534 5,159 5,276 5,394 5,511 5,628 5,745 5,863 Monthly Income 3,283 3,518 3,908 4,534 5,159 5,276 5,394 5,511 5,628 5,745 5,863 Ceilings California Department of Education Child Development Division July 2011 Effective as of July 1, 2011
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 4, 2012
Number
Adoption of the 2012-2013 Budget
VII. C.
Area
Status
Office of Support Operations
Prepared by: Al Muñoz
Action (roll-call)
Recommendation
Having conducted the Public Hearing on the budget, the administration recommends that the
Board of Trustees adopt the budget for fiscal year 2012-2013.
Summary
The 2012-2013 budget is presented for public review and adoption by the Board of Trustees per
the California Code of Regulations (Title 5), Sections 53801 and 53805.
Budget Implications
Establishes the budget for fiscal year 2012-2013 for all funds.
HARTNELL COMMUNITY COLLEGE
FISCAL YEAR 2012-13
FINAL BUDGET
September 4, 2012
FISCAL YEAR 2012-13
Final Budget
HARTNELL COMMUNITY COLLEGE
Final Budget
Fiscal Year 2012-13
Table of Contents
Contents
Page
EXECUTIVE SUMMARY .............................................................................................................. 1
General Fund:
Unrestricted ............................................................................................................ 3
Restricted ................................................................................................................ 4
Other Funds:
Special Revenue Fund ............................................................................................. 9
Capital Projects Fund ............................................................................................ 11
Enterprise Fund ..................................................................................................... 14
Internal Service Fund ............................................................................................ 15
Trust and Agency Fund ......................................................................................... 17
Student Financial Aid Fund ................................................................................... 19
FISCAL YEAR 2012-13
Final Budget
Executive Summary
2012-13 Final Budget
Introduction
The Board of Trustees is required to hold a public hearing prior to September 16th to adopt a final
budget for the fiscal year. The public hearing and budget adoption is scheduled for September 4, 2012.
Below is a summary of all District funds. It includes estimated beginning fund balances, as of July 1,
2012, revenues and expenditures, and estimated ending fund balances for each separate fund.
Funds
General
Unrestricted
Restricted
Total
Special Revenue
Bookstore
Child Development
Total
Capital Projects
Capital Outlay
State Capital Match
Property Acquisition
Bond Projects
Total
Enterprise
Cafeteria
Total
Internal Service
Self Insured
Retiree Health Benefits
Total
Trust and Agency
Associated Students
Scholarships, Loan & Trust
Student Fin. Aid Fund
Intercollegiate Athletics
Total
All Funds Total
Final Budget
Estimated
Beginning
Fund Balance
July 1, 2012
Budgets 2012-2013
Revenue
$
$
$
8,370,294
133,131
8,503,425
$
$
$
1,294,437 $
201,254 $
1,495,691 $
$ 4,073,897
$
24,268
$ 3,612,343
$ 40,466,513
$ 48,177,021
Expense
Ending
Fund Balance
June 30, 2013
32,925,456 $ 34,568,785 $
12,073,864
12,073,864 $
$ 44,999,320 $ 46,642,649 $
$
$
$
$
$
139,000 $
543,435 $
682,435 $
348,000
100
282,000
140,000
770,100
110,000 $
735,186 $
845,186 $
$ 1,244,000
$
$
57,600
$ 18,034,292
$ 19,335,892
6,726,965
133,131
6,860,096
1,323,437
9,503
1,332,940
$ 3,177,897
$
24,368
$ 3,836,743
$ 22,572,221
$ 29,611,229
$
$
255,588 $
255,588 $
377,600 $
377,600 $
368,903 $
368,903 $
264,285
264,285
$
$
$
1,032,335 $
4,258,425 $
5,290,760 $
2,700 $
112,000 $
114,700 $
85,000 $
$
85,000 $
950,035
4,370,425
5,320,460
$
$
$
$
$
565,558
95,892
98,446
759,896
$ 64,482,381
$
132,547 $
145,384
$
300 $
1,000
$ 12,828,000 $ 12,828,000
$
16,500 $
34,000
$ 12,977,347 $ 13,008,384
$
$
$
$
$
$ 59,921,502
$ 44,117,869
$ 80,286,014
552,721
95,192
80,946
728,859
Page 1
FISCAL YEAR 2012-13
Final Budget
Each District fund is projected to have a positive balance at the beginning and end of the fiscal year.
State revenue for the budget is based on the legislative approved budget in June. The state budget
shortfall, which in January was $9.2 billion, is now estimated at $15.7 billion. This shortfall is due to
current year revenues which were $4.3 billion short of January estimates; The Prop 98 Guarantee has
grown by $2.4 billion over the 2 year period; the federal government and court decisions have removed
about $1.7 billion in potential savings solutions. The Governor proposed $4.1 billion in new spending
reductions in the May revise, bringing total reductions to $8.3 billion.
Due to the continued economic downturn, state fiscal officers indicate that apportionment payment
deferrals will become even more significant in 2012-13. It’s now estimated that over 25% of state funds
will be received after the close of the fiscal year, June 30, 2013. Late payments create cash
management challenges that may require the District to borrow short-term funds from other District
funds to meet its obligations. State revenue forecasts do not currently include any cost of living
adjustment or funds to accommodate student growth. Consequently, the District must absorb all
normal inflationary increases and costs of additional students by making reductions to current service
levels.
The budget is built to be flexible. The District will prioritize new initiatives, program restoration or
contractions as state revenue adjustments are made.
Hartnell College Apportionment History
$36,000,000
$35,471,168
$34,692,917
$35,000,000
$34,000,000
$35,393,835
$33,526,858
$33,000,000
$32,292,026
$32,000,000
$30,786,556
$31,000,000
$30,000,000
$29,000,000
$28,000,000
2007-08
2008-09
2009-10
2010-11
2011-12*
2012-13*
*Advanced Estimate
Final Budget
Page 2
FISCAL YEAR 2012-13
General Fund
Final Budget
$34,568,785 Requirement
The General Fund is the primary operating fund of the District. It includes resources that are
unrestricted as well as funds with restricted spending requirements.
Unrestricted Funds
Nearly all day-to-day operating
expenses are charged to the
unrestricted General Fund.
Unrestricted revenue is budgeted at
$32,925,456 with a beginning balance
of $8.4 million (based on pre-audit
estimates). Beginning reserves are
one-time resources and may be used
strategically to fund one-time
investments and requirements.
Other State, 2%
State General
Fund, 29%
Property
Tax, 60%
Student Fees, 7%
Other, 2%
General Fund Unrestricted Resources
General Fund Unrestricted Requirements
State apportionment, funded by local property tax, student fees, and the state general fund, is the
largest source of revenue and represents 96% of all unrestricted income. The principal apportionment
or “entitlement” is calculated by the state Chancellor’s office and is based on in-state enrollments
referred to as full time equivalent students (FTES) at the District. Based on guidance received from the
state Chancellor’s Office, the District assumes that any reduction in apportionment funding will result in
an equivalent reduction in funded FTES workload. The budget includes funded workload of 5,995 FTES.
The largest expenditure portion of the
budget is allocated for employee
salaries, associated payroll costs, and
benefits (82%). The remaining budget
(18%) is appropriated for operating
costs, facility maintenance, supplies,
contracted services, and equipment.
Operating
16%
Supplies
1%
Capital
1%
Academic
Salaries
38%
Benefits
22%
Classified
Salaries
22%
General Fund Unrestricted Requirements
Final Budget
Page 3
FISCAL YEAR 2012-13
Final Budget
Restricted Funds
Funds used for the operation of educational programs that are specifically restricted by law, regulations,
or donors are recorded separately in the Restricted General Fund. The majority of these funds must be
expended in the fiscal year or be returned to the funding source. Budgets for state funded programs are
based on current state projections. Total restricted funds amount to approximately $12 million.
Restricted Funds
2009-10
2010-11
2011-12
2011-12
2012-13
Actual
Actual
Revised
Unaudited
Budget
Federal
AgTech Training Program
132,889
-
-
-
ARRA Allocation
218,747
24,841
-
-
-
-
529,061
128,185
128,185
-
70,904
115,925
14,912
14,912
-
926,624
143,175
-
-
-
-
100,000
-
-
-
13,665
34,811
63,098
30,328
32,700
8,479
10,218
11,826
7,968
3,858
10,029
11,760
10,710
8,664
10,000
Clean Energy
368,736
631,126
-
-
-
Dept of Social & Employ Svs
408,029
378,761
362,305
333,587
343,519
Federal Work Study
166,898
138,929
139,624
139,624
145,000
-
-
-
-
-
9,895
8,760
-
-
-
-
-
88,141
87,697
77,287
Foster and Kinship Care Education
147,632
141,514
147,431
148,059
153,472
Gear Up Salinas
723,380
1,335,389
1,635,772
1,203,840
431,932
High School Equiv. Program (HEP)
328,109
497,940
642,112
584,511
532,601
B.T.O.P.
CCRAA - CSUMB
CCRAA - Math & Science
CDE Tech Prep
Child Care Access Grant (USDOE)
Child Care Food Program
Child Development Training
Consortium*
FIRST 5
First 5 Contract
First 5 Nursing
Final Budget
Page 4
FISCAL YEAR 2012-13
NASA SEMAA
Final Budget
0
31,948
125,000
103,641
64,941
National Institute of Health
13,476
14,995
12,000
16,755
15,121
NSF - MBRACE
NSF Advanced Technological Education
(ATE)
35,690
29,279
15,747
5,719
2,900
12,600
325,092
170,973
432,664
2,481
19,326
28,193
19,238
8,955
23,750
76,234
140,000
88,835
140,000
177,735
126,849
44,995
44,995
-
Probation Contract
31,300
-
-
-
-
Probation Department Contract
25,775
-
-
-
-
-
-
32,000
32,000
32,000
271,526
230,519
226,600
213,035
255,367
67,750
69,708
-
-
-
69,339
55,532
54,592
54,592
51,862
-
-
1,200,000
241,633
2,158,436
Title V Gavilan
726,530
653,645
1,038,158
813,744
224,414
Title V STEM
346,828
638,999
739,174
494,173
820.001
Title V STP
-
-
860,000
226,709
1,493,291
USDA-NIFA
-
-
-
-
160,552
262,217
294,932
255,426
255,436
240,864
-
-
499,950
238,885
261,065
201,190
140,233
-
-
5,655
-
-
-
-
5,795,261
6,497,007
8,841,042
5,707,738
8,092,802
NSF CCLI
NSF S-STEM
NSF Women & Latino in STEP Pro
Rancho Cielo
Student Support Services (TRIO)
Tech Prep Consortium
Temp. Assistance for Needy Families
(TANF)
Title V CUSP
VTEA
WIA Youth CTE
Workability III Grant
Workforce Investment Board
Federal Total
Final Budget
Page 5
FISCAL YEAR 2012-13
Restricted Funds
Final Budget
2009-10
2010-11
2011-12
2011-12
2012-13
Actual
Actual
Revised
Unaudited
Budget
State
Basic Skills
69,154
89,725
166,246
59,686
204,170
Block Grant
364,836
174,960
-
21,802
-
California Articulation Number Grant
CA Work Opp. & Respons. to Kids
(CalWorks)
519
-
-
-
-
183,213
178,175
186,232
186,232
169,416
Coop. Agencies Resources for Ed. (CARE)
102,321
106,939
100,376
100,376
95,358
CTE Community Collaborative #1
205,239
-
-
-
-
CTE Community Collaborative #2
88,510
272,580
-
-
-
CTE Community Collaborative #3
6,299
214,087
89,614
89,614
-
CTE Community Collaborative #4
-
18,304
381,696
381,696
-
CTE Community Collaborative #5
-
-
-
8,395
339,605
CTE Transitions
-
-
-
46,970
49,389
CTE: Linking After School Empl.
225,368
78,811
-
-
-
CTE-Equip for Nursing Program
18,871
-
-
-
-
155,733
40,061
46,970
-
-
320,380
360,990
333,955
335,716
317,257
6,556
5,829
46,312
1,929
5,118
540,401
482,457
490,735
490,735
458,287
49,211
47,171
49,144
49,353
51,157
IDRC - Media
-
179,124
-
205,757
25,119
IDRC - Sustainable Design
-
125,641
230,876
180,346
44,013
IDRC Food Safety Tech
101,520
-
-
-
-
IDRC: Sustainable Construction
103,215
75,099
224,359
-
-
Lottery - Prop 20
Math. Engr. Science Achievement
(MESA)
201,141
-
155,000
225,683
125,000
50,568
50,500
50,500
50,500
50,500
Matriculation
236,803
309,135
267,774
267,774
254,385
-
59,457
119,917
119,917
89,687
CTE-Nursing Enrollment & Retention
Disabled Student Programs & Svcs
(DSP&S)
Equal Employment Opportunity (EEO)
Extended Opp. Programs & Svcs (EOPS)
Foster and Kinship Care Education
Nursing Enrollment Growth
Final Budget
Page 6
FISCAL YEAR 2012-13
Final Budget
OSHPD - Song Brown
-
61,158
62,479
68,842
-
OSHPD Nurse Residency
-
-
50,000
50,000
-
Renovation and Repair
-
18,762
21,238
21,238
-
74,393
-
-
-
-
3,988
-
8,145
-
-
301,435
255,113
329,796
329,796
296,281
7,001
-
-
-
-
YEP-Career Pathways
49,768
-
-
-
-
YESS - ILP
22,482
22,499
22,500
22,500
22,500
3,488,925
3,226,578
3,433,864
3,314,857
2,597,242
SBDC Small Bus Devel Center
Staff Development Project
Student Financial Aid
Administration
TTIP Telecommunications
State Total
Restricted Funds
Local/Other
Academy for College Excellence
(ACE)
2009-10
2010-11
2011-12
2011-12
2012-13
Actual
Actual
Revised
Unaudited
Budget
-
16,046
20,954
8,454
14,354
7,365
107,550
34,104
155,577
-
11,219
-
-
-
278,355
206,317
269,946
108,273
150,371
24,667
33,922
39,829
26,312
13,517
-
-
-
-
175,000
-
-
9,800
9,679
-
53,057
586,925
514,000
439,829
700,000
4,117
-
-
-
-
390,119
176,372
425,000
219,601
175,000
750,315
1,038,166
1,387,079
846,252
1,383,818
10,034,501
10,761,751
9,868,846
12,073,864
CA Endowment
Foundation - Faculty
Foundation - Ag Tech Institute
Lumina Foundation
Natividad Medical Center
Nursing MCRNEC CSUMB
Subaward
Parking Services - Restricted
Planetarium Foundation Program
SVMH Grant
Local Total
GRAND TOTAL
Final Budget
13,661,985
Page 7
FISCAL YEAR 2012-13
Fund Type
2009-10
Actual
2010-11
Actual
Final Budget
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
General Fund
Unrestricted (11)
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
17,483
15,925,614
20,815,919
379,251
37,138,267 $
16,657
17,388,320
20,130,651
37,535,628 $
17,000
14,835,156
19,684,802
470,000
35,006,958 $
22,364
13,197,697
20,977,686
496,650
34,694,397 $
17,000
10,243,992
22,184,464
480,000
32,925,456
$
11,991,663
6,263,450
6,282,525
393,480
4,973,195
177,681
6,047,501
36,129,495 $
12,529,203
6,972,165
6,433,725
403,475
5,606,055
202,688
1,700,000
33,847,311 $
13,316,739
7,382,077
7,056,300
457,978
6,471,976
206,331
489,800
35,381,201 $
14,134,398
7,085,459
6,952,355
366,570
5,388,938
148,690
494,300
34,570,710 $
13,392,660
7,488,440
7,518,374
474,955
5,090,956
169,400
434,000
34,568,785
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies & Materials
Operating Expenses
Capital Outlay
Transfers Out
Total Requirements
Restricted (12)
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
5,795,261
3,488,925
750,314
8,841,042
3,433,864
1,387,079
5,707,738
3,314,857
846,252
8,092,804
2,597,242
1,383,818
$
10,034,500 $
10,761,751 $
13,661,985 $
9,868,847 $
12,073,864
$
1,980,129
2,096,590
1,041,681
444,352
2,522,762
1,103,114
499,121
346,751
10,034,500 $
2,371,672
2,503,129
1,225,273
605,726
3,481,111
1,715,895
561,207
12,464,013 $
1,635,919
2,020,772
828,569
280,255
1,880,215
990,851
5,655,404
370,000
13,661,985 $
1,567,857
2,603,850
1,036,788
359,978
2,690,771
660,125
583,958
365,519
9,868,846 $
2,072,568
2,872,617
1,261,217
924,782
2,795,019
834,621
1,018,869
294,171
12,073,864
$
$
47,172,767 $
46,163,995 $
48,297,379 $
46,311,324 $
48,668,943 $
49,043,186 $
44,563,244 $
44,439,556 $
44,999,320
46,642,649
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies & Materials
Operating Expenses
Capital Outlay
Financial Aid Outgo
Transfers Out
Total Requirements
6,497,007
3,226,578
1,038,166
Total General Fund
Resources
Requirements
Final Budget
Page 8
FISCAL YEAR 2012-13
Final Budget
Other Funds
Special Revenue Fund
$845,186 Requirement
Special Revenue Funds are used to account for the proceeds of specific revenue sources whose
expenditures are legally restricted. Activities in these funds may or may not be self-supporting and are
generally not related to direct educational services.
The Bookstore Fund is used to account for the lease of the college bookstore. The District contracts with
a third-party vendor, Follett Higher Education Group, to manage the day-to-day operations of the store.
The vendor pays all operational expenses but shares revenue with the College. The District is projecting
approximately $139,000 in shared revenue. A total of $110,000 will then be transferred to the General
Fund ($100,000) and Associated Student Body Fund ($9,819).
The College operates a full-service child development center on campus. The Child Development Fund
is designated to account for child care and development services, including revenue generated by
student fees and direct cost expenses. This program has traditionally been self-supporting. Due to
state budget cuts to the child care program, Hartnell will deficit spend in 2012-13 using reserves within
the fund to cover cost overrun. Review of the program will be made during the 2012-13 fiscal year to
determine future service of program.
$845,186
$900,000
$800,000
$700,000
$543,435
$600,000
$500,000
$400,000
$300,000
$200,000
$139,000
$110,000
$100,000
$Revenue
Expense
Bookstore
Final Budget
Revenue
Expense
Child Development
Page 9
FISCAL YEAR 2012-13
Fund Type
2009-10
Actual
2010-11
Actual
Final Budget
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Special Revenue Fund
Bookstore
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
159,043
118,675
175,000
137,661
139,000
$
159,043 $
118,675 $
175,000 $
137,661 $
139,000
$
111,965
111,965 $
110,753
110,753 $
115,000
115,000 $
109,820
109,820 $
110,000
110,000
692,721
21,087
689,899
13,415
594,604
49,152
682,761
49,236
447,736
95,699
713,808 $
703,314 $
643,756 $
731,997 $
543,435
9,569
384,969
128,694
17,430
7,364
1,215
510,549
133,591
20,217
12,851
4,759
494,563
137,954
26,626
15,214
58,150
497,306
157,630
28,000
20,250
32,000
549,241 $
681,967 $
643,756 $
732,507 $
735,186
872,851 $
661,206 $
821,989 $
792,720 $
818,756 $
758,756 $
869,658 $
842,327 $
682,435
845,186
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies & Materials
Operating Expenses
Capital Outlay
Transfers Out
Total Requirements
Child Development
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies & Materials
Operating Expenses
Capital Outlay
477,575
145,006
10,000
11,175
Transfers Out
Total Requirements
$
Total Special Revenue Fund
Resources
Requirements
Final Budget
$
$
Page 10
FISCAL YEAR 2012-13
Capital Projects Fund
Final Budget
$19,335,892 Requirement
This group of funds is used to account for financial resources to be used for the acquisition or
construction of major capital facilities and other capital outlay projects. This includes land acquisition,
scheduled maintenance, significant equipment, and furnishings for new buildings. The Bond Projects
Fund, financed with voter-approved Measure H bond proceeds, is the largest fund in the group.
Construction projects at the Alisal campus and the Classroom and Administrative Building (CAB) on the
main campus will continue during 2012-13. A new science building has also being planned,
programmed, and designed.
$1,400,000
$1,244,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$348,000
$282,000
$200,000
$57,600
$Revenue
Expense
Revenue
Capital Outlay
Expense
Property
$20,000,000
$18,034,292
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$100
$-
$140,000
Revenue
Expense
Revenue
$-
Maintenance Fund
Final Budget
Expense
Bond Projects
Page 11
FISCAL YEAR 2012-13
Fund Type
2009-10
Actual
2010-11
Actual
Final Budget
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Capital Projects Fund
Capital Outlay
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
93,506
3,820,000
3,913,506
$
41,621
1,080,000
1,121,621
$
29,000
550,000
579,000
314,955
$
314,955
$
48,000
300,000
348,000
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
10,964
42,305
38,137
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
10,695
64,864
167,258
12,000
100,000
1,409,363
5,603
29,329
1,011,975
8,000
27,000
1,209,000
Tra ns fers Out
Total Requirements $
Property Acquisition
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
91,406
$
368,365
$
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
368,365
242,817
$
345,565
$
345,565
1,521,363
$
1,046,907
$
286,980
10,880
297,860
300,000
$
300,000
$
1,244,000
282,000
$
282,000
-
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
Final Budget
43,080
38,940
82,020
29,020
$
29,020
50,000
10,000
$
60,000
39,753
$
39,753
47,600
10,000
$
57,600
Page 12
FISCAL YEAR 2012-13
Fund Type
2009-10
Actual
2010-11
Actual
Final Budget
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Capital Projects Fund
State Capital Match
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
2,717,185
19,152
1,043,899
5,920
-
2,736,337 $
1,049,819 $
-
2,717,185
3,011
2,720,196 $
1,043,899
1,043,899 $
-
$
1,401
100
1,401 $
100
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
Bond Projects
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
$
-
$
-
49,270,681
67,214
220,000
299,109
140,000
49,270,681 $
67,214 $
220,000 $
299,109 $
140,000
56,390
Aca demi c Sa l a ri es
17,413
20,466,681
18,595
7,170
18,405
7,229
21,259
9,288
26,167
8,125
16,730,347
8,000,566
5,415,329
18,000,000
20,540,484 $
16,756,112 $
8,026,200 $
5,445,876 $
18,034,292
56,288,889 $
23,434,106 $
2,584,219 $
18,071,848 $
1,099,000 $
9,581,929 $
913,325 $
6,532,536 $
770,100
19,335,892
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
Total Capital Projects Fund
Resources
Requirements
Final Budget
$
$
Page 13
FISCAL YEAR 2012-13
Enterprise Fund
Final Budget
$368,903 Requirement
Enterprise Funds are intended to operate as a business and be self-supporting. Such costs are
financed or recovered primarily through user charges. The Cafeteria Fund is currently the only
District enterprise fund. It is used to account for the sale of food from café sales and vending
machines. This fund has historically been self-supporting; however revenues have not kept
pace with expenditures in recent years, causing a decline in the fund balance reserve.
$377,600
$368,903
Revenue
Expense
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
Cafeteria
Fund Type
2009-10
Actual
2010-11
Actual
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Enterprise Fund
Cafeteria
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
307,193
272,590
322,600
322,600
377,600
307,193 $
272,590 $
322,600 $
322,600 $
377,600
189,091
144,897
24,886
10,065
183,641
101,445
30,155
11,868
179,062
104,000
24,000
12,338
179,062
104,000
24,000
12,338
209,815
115,000
29,000
15,088
$
368,939 $
327,109 $
319,400 $
319,400 $
368,903
$
$
307,193 $
368,939 $
272,590 $
327,109 $
322,600 $
319,400 $
322,600 $
319,400 $
377,600
368,903
$
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies & Materials
Operating Expenses
Capital Outlay
Transfers Out
Total Requirements
Total Enterprise Fund
Resources
Requirements
Final Budget
Page 14
FISCAL YEAR 2012-13
Internal Service Fund
Final Budget
$85,000 Requirement
Internal Service Funds are used to account for the financing of goods or services provided by one
department to other departments on a cost-reimbursement.
In 2003, the District joined a statewide workers’ compensation purchasing pool, the Protected Insurance
Program for Schools (PIPS). This program has reduced premium for the District. Prior to 2003, the
District participated in a Monterey County workers’ compensation consortium. The District established
a self-insured fund to account for outstanding claims which occurred prior to 2003 (which would not be
covered by PIPS). It also uses this fund to pay for property loss and liability deductibles.
A Retiree Health Benefits Fund has also been established to account for future benefit liabilities as
required by the Government Accounting Standards Board (GASB Statement No. 43 and 45). The
actuarial value for these future commitments is approximately $4.9 million. Although GASB allows up to
30 years to fully fund this liability, the District has already designated over $4.4 million.
$120,000
$112,000
$100,000
$85,000
$80,000
$60,000
$40,000
$20,000
$2,700
$-
$Revenue
Expense
Self Insured
Final Budget
Revenue
Expense
Retiree Health Benefits
Page 15
FISCAL YEAR 2012-13
Fund Type
2009-10
Actual
2010-11
Actual
Final Budget
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Internal Service Fund
Self Insured
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
92,037
$
92,037
4,004
$
4,004
8,200
$
8,200
10,015
$
10,015
2,700
$
2,700
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
49,385
29,993
120,000
60,130
70,000
22,086
17,379
20,000
17,020
15,000
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
Retiree Health Benefits
Resources
Federal
State
Local
Transfers In
Total Resources
$
Requirements
71,471
18,874
2,140,000
2,158,874
$
47,372
$
5,126
720,000
725,126
$
140,000
$
8,000
465,000
473,000
$
77,150
$
16,613
117,800
134,413
$
85,000
$
12,000
100,000
112,000
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
-
-
375,000
-
-
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
-
$
-
$
375,000
$
$
$
481,200
515,000
$
$
-
$
-
Total Internal Service Fund
Resources
Requirements
Final Budget
$
$
2,250,911
71,471
$
$
729,130
47,372
144,428
77,150
$
$
114,700
85,000
Page 16
FISCAL YEAR 2012-13
Trust and Agency Fund
Final Budget
$180,834 Requirement
This fund is used to account for assets held by the District in a trustee or agency capacity for individuals,
private organizations, or other governmental units. The District has a fiduciary responsibility for such
funds, with some degree of discretionary authority. Operations of these funds are measured and
reported in the District’s financial statements. Funds in this group include assets held for the Associated
Student Body, scholarships, and intercollegiate athletics.
$160,000
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$Revenue
Expense
Athletics
Fund Type
2009-10
Actual
Revenue
Expense
Associated Students
2010-11
Actual
Revenue
Expense
Scholarships/Loan Trust
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Trust and Agency Fund
Athletics
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
21,533
100,000
121,533 $
$
54,529
35,000
17,318
16,500
54,529 $
35,000 $
17,318 $
16,500
5,007
42,766
5,096
64,057
5,000
37,000
3,809
27,278
5,000
29,000
47,773 $
69,153 $
42,000 $
31,087 $
34,000
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements
Final Budget
$
Page 17
FISCAL YEAR 2012-13
Fund Type
2009-10
Actual
2010-11
Actual
Final Budget
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Trust and Agency Fund
Associated Students
Resources
Federal
State
Local
Transfers In
Total Resources
$
69,157
11,965
81,122
$
92,218
10,753
102,971
$
75,000
15,000
90,000
$
91,294
7,970
99,264
$
122,728
9,819
132,547
Requirements
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
Scholarships/Loan Trust
Resources
Federal
State
Local
Transfers In
Total Resources
$
Requirements
7,702
742
34,000
5,008
47,452
34,241
8,999
2,246
49,491
1,176
$
4,738
4,738
96,153
31,550
3,000
5,000
93,500
5,000
$
1,739
$
1,739
138,050
22,885
11,805
1,320
101,758
730
$
800
$
800
138,498
29,581
13,303
5,000
92,500
5,000
$
1,814
$
1,814
145,384
300
$
300
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
-
Suppl i es & Ma teri a l s
1,840
Opera ti ng Expens es
29,122
5,000
597
1,000
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
1,840
$
29,122
$
5,000
$
597
$
1,000
207,393
97,065
$
$
159,239
194,428
$
$
125,800
185,050
$
$
118,396
170,182
$
$
149,347
180,384
Total Trust and Agency Fund
Resources
Requirements
Final Budget
$
$
Page 18
FISCAL YEAR 2012-13
Student Financial Aid Fund
Fund Type
Final Budget
$12,828,000 Requirement
2009-10
Actual
2010-11
Actual
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Student Fin. Aid Fund
Federal
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
8,036,596
451,411
11,388,311
509,661
12,560,181
590,209
12,703,864
608,815
12,178,000
650,000
8,488,007 $
11,897,972 $
13,150,390 $
13,312,679 $
12,828,000
44,125
118,335
7,772,909
147,485
395,886
42,752
150,465
10,651,723
23,346
891,176
36,700
134,643
11,474,596
23,346
903,155
40,050
134,643
11,602,670
40,000
138,000
12,000,000
451,411
8,488,007 $
509,661
11,897,972 $
590,209
13,150,670 $
608,815
13,312,679 $
650,000
12,828,000
8,488,007 $
8,488,007 $
11,897,972 $
11,897,972 $
13,150,390 $
13,150,670 $
13,312,679 $
13,312,679 $
12,828,000
12,828,000
101,227
Academic
Direct Loans
Nat'l Svc Awards
SEOG
PELL
State
CAL Grants
Total Requirements
$
Total Trust and Agency Fund
Resources
Requirements
Final Budget
$
$
Page 19
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 4, 2012
Number
Resolution in Support of the Passage of
Proposition 30
VII. D.
Area
Status
Office of Superintendent/President
Prepared by Willard Lewallen
Action (roll-call)
Recommendation
The administration recommends that the Board of Trustees adopt Resolution 12:16, in support
of the passage of Proposition 30, Schools and Local Public Safety Protection Act.
Background
Proposition 30, the Schools and Public Safety Act, which is on the November 6 ballot would
have a significant financial impact on community colleges over the next seven years. In the
current (2012-13 fiscal year), the measure provides $548.5 million. Failure of the measure
would slash community college enrollment by 85,000 full-time equivalent students as the
existing community college budget would be cut by $338.6 million. Over the next seven years,
the measure would provide over $3 billion for community colleges. The specific impacts of
Proposition 30 and Proposition 38 (Munger Initiative) for the California community colleges
are in the table below.
The effect on Hartnell College will be a reduction of approximately $2.1 million for 2012-13.
Failure of Prop 30
2012-13
2013-14
and
beyond
-$338.6 million (base)*
likely at least
-$338.6
million**
Passage of Prop 30
$209.9 million (base)
at least
$209.9 million (base)
Proposition 38
-$338.6 million
(base)***
likely at least
-$338.6 million**
* In addition to the $338.6 million base reduction, $209.9 million in new funds provided in the 2012-13
budget would be eliminated for a total “trigger cut” of $548.5 million.
** Because the Proposition 98 guarantee for 2012-13 would be reduced by the trigger cuts, the 2013-14
future community college budgets would be built on this lower amount unless the Legislature overappropriates Proposition 98 or provides a significantly larger share of the K-14 guarantee to community
colleges.
*** Although Proposition 38 has no direct impact on community colleges, if it passes with more votes than
Proposition 30, then the trigger cuts for community colleges (and K-12, UC and CSU) take effect pursuant
to the 2012-13 budget act.
Hartnell Community College District
Resolution No. 12:16
In Support of Proposition 30 – Schools and Local Public Safety
Protection Act
WHEREAS, community colleges have taken extensive cuts to funding over
recent years, while trying to educate the largest high school graduating classes in
California history and need funding to provide the programs and services
necessary to increase the number of successful degree and certificate holders;
WHEREAS, community colleges have been forced to turn away as many as
130,000 potential students in a single year due to the need to reduce course
sections, generally from 5 to 15 percent annually per district;
WHEREAS, community colleges have carried an estimated 252,000 students
over the last five years (2007-08 to 2011-12) for whom they have not received
any apportionment, categorical, or student support funding;
WHEREAS, community colleges operated with $809 million (12%) less in
unrestricted apportionment funding 2011-12 than in 2008-09, including cuts to
both apportionment and categorical funding;
WHEREAS, per-student funding in community colleges has been reduced from
$5,659 in 2007-08 to $5,115 in 2011-12, a loss of 9.6% over this five-year period,
while the unfunded cost-of-living (2008-09 to 2012-13) has increased by a
compounded 16.3%;
WHEREAS, the Legislature has increased fees from $600 annually in 2008-09 to
$1,380 for the 2012-13 school year, while the majority of community college
students have incomes so low that they are eligible for the Board of Governors’
(BOG) Fee Waiver;
WHEREAS, California community colleges are essential for providing higher
education opportunity for over two million Californians annually;
WHEREAS, California community colleges are essential for providing students
with the skills to be economically success in the California economy;
WHEREAS, Proposition 30 would temporarily increase the state sales tax by
0.25% and the marginal personal income tax rate for individuals earning over
$250,000 and households earning over $500,000 and dedicate the funds to K-12
schools and community colleges;
WHEREAS, Proposition 30 will avoid the elimination of funding for an additional
85,000 students by providing $548.5 million in 2012-13;
WHEREAS, Proposition 30 will enable California’s community colleges to restore
essential student service programs that were cut by up to 60% over the last three
years;
THEREFORE, the Board of Trustees of the Hartnell Community College District
supports Proposition 30, The School and Local public Safety Protection Act,
which has the official title, “Temporary Taxes to Fund Education. Guaranteed
Local Public Safety Funding,” on the November 2012 ballot.
PASSED AND ADOPTED this 4th day of September, 2012 by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
----------------------------------------------------President, Board of Trustees
ATTEST:
-------------------------------------------------------Secretary, Board of Trustees
INFORMATION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 4, 2012
Number
Construction Project Update
VIII. A.
Area
Status
Facilities, Support Operations & Asset
Mgmt. Prepared by: Joseph Reyes
Information
Summary:
Each month, the Board of Trustees receives an oral and written report on current design,
planning, and construction projects. Completed projects are removed from the report and
current activities are updated monthly. The construction consultant and district manager are
available at the meeting to answer questions.
HARTNELL COLLEGE
Construction Update
Prepared by Joseph Reyes, Director, Maintenance
CURRENT PROJECTS
1.
Technical Training Building (813028) – 2010 – Hartnell issued a request for qualifications (RFQ) for
architectural services related to the design of the Technical Training Building on the Alisal Campus. A
total of eight firms submitted a RFQ. A group of faculty and staff (the users of the building) met and
shortlisted a total of 5 firms for interviews. The users then interviewed the firms and they selected NTD
based off of previous similar project experience and cost.
May 2010
Approved NTD architect firm of Salinas.
January 2012
Plans submitted to (DSA) Division of State Architects.
August 23, 2012
2.
Project out for rebid.
PE Field House (865003) – 2011 - Locker rooms, restrooms, a classroom, a training room, and
concessions area. Matching funds raised by the Hartnell College Foundation.
April 2011
Board awarded contract to Belli Architectural Group Firm of Salinas
December 2011
Plans submitted to (DSA) Division of State Architects.
July 25, 2012
Board awarded contract to Tombleson Inc. of Salinas, CA
August 13, 2012
Construction started.
Page 1 of 2
OCCUPIED PROJECTS IN FINAL STAGES OF COMPLETION
Alisal Campus Additional Parking
Alisal Campus Center for Applied Technology(In DSA close out process)
Student Center ( In DSA close out process)
CALL Building (In DSA close out process)
COMPLETED PROJECTS*
Date Closed Out
October 2004
November 2005
June 2006
December 2008
February 2009
September 2010
September 2010
December 2010
June 2010
January 2011
April 2011
August 2011
September 2011
September 2011
December 2011
December 2011
January 2012
Project Name
Campus Infrastructure Phase I
Parking Structure
Learning Resource Center (LRC)
CAB Refresh #1
CAB Refresh #2
Lighting Phase II
CAB Refresh #3
Pool Renovation
NE Landscape Project
CAB Refresh #4
Alisal Landscape Project
City Sidewalk Replacement
City Sidewalk Phase II
Alisal Campus Sign
Alisal Campus Bus Turnaround
CAB Boiler/Chiller and Roof Replacement
Campus Infrastructure II
*Completed means that all of the claims and paperwork have been submitted and no further action/claims on this
project will be forthcoming from the District.
FUTURE PROJECTS
CAB Building First Floor
Science Building
Keyless Entry
Page 2 of 2
AGENDA ITEM FOR BOARD MEETING OF: September 4, 2012
Title
Number
Update on Respiratory Care Degree
VIII. B.
Area
Status
Curriculum & Instructional Support
Prepared by: Stephanie Low
Information
Background
On May 8, 2012, the Board ratified the Curriculum Committee’s approval of the
Respiratory Care Practitioner Associate of Science Degree and on July 27, 2012, the
Regional Occupational Consortium approved the program.
Summary
On August 20, 2012, the Chancellor's Office approved the Respiratory Care Practitioner
Associate of Science Degree.
In addition, the Chancellor’s Office approved revisions to over 70 programs and the
Hartnell Board approved 60 courses during academic year 2011-12.
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 4, 2012
Number
Board of Trustees Health and Welfare
Benefits Option
VIII. C.
Area
Status
Office of Superintendent/President
Prepared by Willard Lewallen
Information
Background
On July 3, 2012, the board adopted resolutions that withdrew members of both the Hartnell
College Faculty Association and the governing board from eligibility to participate in health
benefits offered by CalPERS. The withdrawal from CalPERS benefits will be effective
December 31, 2012. Unless other arrangements are made, eligible faculty members and
members of the board will be enrolled in and receive health benefits through Monterey County
Schools Insurance Group (“MCSIG”).
The agreement between MCSIG and the College requires that all members of an eligible group
be enrolled in MCSIG coverage. This requirement will result in the College paying health
insurance premiums to MCSIG for all of members of the board, regardless of whether
individual board members want or need such coverage. The board requested information
regarding options that would allow members of the board to reject coverage under the health
plans offered by the College, thereby possibly saving the College money through a reduction in
health insurance premium expense.
California law establishes a “ceiling” on the health benefits that local public agencies can
provide to their elected officials. Under applicable law, health benefits provided to members of
the board can be no greater than the health benefits received by other employee groups of the
College. However, the law does not require that board member health benefits be obtained
through the same insurance company or provider that other employee groups may choose. So
long as the benefits received by members of the board are not better than the benefits received
by other employee groups, the law does not restrict members of the board from obtaining health
benefits from a different source.
Summary
The board has three options available regarding health and welfare benefits for board
members:
1. Obtain benefits from MCSIG;
2. Obtain benefits from any provider selected by any other class of employees (e.g. a
provider selected by management employees); or
3. Obtain individual coverage and be reimbursed.
Board Policy 2730, Board Member Health Benefits, is attached for reference.
HARTNELL COLLEGE
2730 Board Member Health Benefits
Reference: Government Code sections 53201, 53205, 53205.1; 26 U.S.C.A. 4980B (COBRA).
Active Board Members
Pursuant to the Government Code, current members of the Governing Board, except the
student trustee, may participate in the District’s medical, dental, and vision insurance programs
under the same rules that apply to District employees. Such participation shall be at the
individual election of the Governing Board member and paid for by the District to the same
extent as is paid for employees.
Former Board Members
(a) Assuming office prior to January 1, 1995:
The District shall provide for the continuation of group medical, vision, and dental benefit
insurance for former Board members who elect to receive them who served in office after
January 1, 1981, and whose total service at the time of termination is at least twelve (12) years.
The benefits for these former Board members shall be the same as those provided to eligible
retired management employees, provided that the Board member, dependent or dependents,
and spouse meet the following conditions:
1. Former Board members must agree to pay the full costs of health and welfare benefits.
2. All premiums, dues, or other charges are to be paid monthly in a timely fashion by the
former Board member, spouse, or responsible party in the case of a dependent child.
The District will not be responsible for covering late payments or for the lapse of any
coverage due to any late payments.
3. The former Board member, or if applicable his or her spouse or the responsible party in
the case of a dependent child, shall be responsible for advising the District of his or her
election to participate in the benefits provided herein in a timely manner, within 30 days
of leaving office, so that coverage will be available under the terms of the applicable
plan. If coverage is not available for any reason, the District obligation to allow
continuation coverage beyond that required by COBRA shall automatically terminate.
4. After COBRA rights have expired, coverage shall continue to be available to surviving
spouses of deceased former board members, at their expense, until remarriage. On
remarriage of the parental spouse, dependent children shall have only those rights to
continuation coverage granted by COBRA.
5. It is the intent of the Governing Board that all former Board members be treated the
same under this policy irrespective of their length of service at the time of termination
of service on the Board. This means that all former Board members, their spouses and
qualified beneficiaries are responsible for paying for their own premiums, dues, and
other charges.
(b) Assuming office on or after January 1, 1995:
Former Board members who assumed office after January 1, 1995 shall not be entitled to
participate in the health benefits plans of the District upon leaving office, except as allowed by
COBRA.
Formerly BP 1110 - renumbered and title change approved 01/24/12
AGENDA ITEM FOR BOARD MEETING OF:
Title
September 4, 2012
Number
VIII. D.
Requests from Other Community College
Districts to Deliver Education Services
within the Hartnell Community College
District
Area
Status
Office of Superintendent/President
Prepared by Willard Lewallen
Information
Background
We have recently received requests from neighboring community college districts to deliver
education services within the Hartnell Community College District. Monterey Peninsula
College requested permission to deliver an ESL class in the Greenfield area and most recently,
Gavilan College requested permission to deliver "water technology" classes in Castroville.
Because these arrangements can have the potential to create some unintended consequences
for elected officials, it is important that the college have some direction from the Board of
Trustees regarding how to respond to these requests.
Following are some questions for the board to consider.
1. Does the request involve education services that Hartnell College already provides?
2. Does the request involve education services that Hartnell College currently does not
provide?
3. Does Hartnell College have the resources to deliver the requested education services?
4. Who is the target population for the education service?
5. Is the education service proposed to be credit, noncredit, community education, contract
education?
What follows are Title V regulatory provisions related to providing education services outside
of a district.
§ 55301. Establishment of Courses Outside of District.
The governing board of a community college district may establish courses outside the district
primarily for students who are nonresidents of the district, providing one of the following
conditions is fulfilled:
(a) The governing board of a high school district in territory that is not included in any
community college district requests that community college courses be offered in the high
school district.
(b) The governing board of a high school district requests that community college courses be
offered in the high school district in accordance with other applicable provisions of law and
either:
(1) the community college district where the high school district is located chooses not to
offer such courses; or
(2) the courses will be offered only to pupils of the high school and will not be claimed for
apportionment by the community college district.
(c) Another community college district requests that community college courses be offered in
its territory.
Nothing in this section or any other provision of this subchapter shall be construed to prohibit
districts from establishing study abroad programs as described in Education Code section
66015.7 for students who are district residents or students who are not residents of the district.
§ 55302. Use of Facilities Outside of District.
The governing board of a community college district may conduct community college classes
for students who are residents of the district and utilize existing facilities necessary therefore
outside of the boundaries of the district if the district is unable to construct adequate facilities
within the district because of the failure of the electors of the district to authorize the issuance
of bonds for such purpose at an election held for such purpose and if the district is unable to
obtain adequate facilities within the district with the funds available to the district for such
purpose.
ADJOURNMENT