HARTNELL COMMUNITY COLLEGE DISTRICT
Board of Trustees – Regular Meeting
October 2, 2012
TIME/PLACE
411 Central Avenue, Salinas
5:00 p.m. – OPEN SESSION – CALL 208
Board of Trustees
Erica Padilla-Chavez, President
Candi DePauw, Vice President
Patricia Donohue, Bill Freeman,
Elia Gonzalez-Castro, Ray Montemayor,
Demetrio Pruneda, Elaine Duran Luchini, Student Trustee
Dr. Willard C. Lewallen, Board Secretary
Superintendent/President
The Board of Trustees welcomes you to its meetings. The agenda and supporting documents are on the college’s
website at www.hartnell.edu/board. Contracts requiring approval of the Board on this agenda are available to view
in the President’s Office. Typically, the agenda consists of the following:
A. CONSENT AGENDA: These matters include routine administrative and financial actions and normally
approved by a single majority vote.
B. REGULAR AGENDA: Action Items: These items include significant administrative and financial actions
classified by departmental areas and approved by majority vote for each item.
Information Items: These items include presentations to the Board and items for discussion prior to Board
action, normally taken at the next meeting.
C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6,
the Board of Trustees may meet in Closed Session to consider legal, personnel, labor, and/or contract matters.
INDIVIDUALS DESIRING TO ADDRESS THE BOARD: The Board of Trustees is committed to maintaining a
respectful and productive environment that fosters a culture of civility where members of the campus, the
community, and the Board feel safe to express themselves and are free from discrimination, bullying, harassment
and threats. We welcome your comments and expect them to be presented in a civil manner and for decorum to be
maintained.
Any member of the audience desiring to address the Board should complete and submit to the Clerk prior to the
meeting, if possible, a Speaker Request Form, available at the door. When the item PUBLIC COMMENTS is taken,
the Board President will recognize those who have filled out a Speaker Request Form in the order in which they are
received. The Board President may limit the time of presentation to three minutes per speaker, and a maximum of
fifteen minutes. Pursuant to Board Policy 1025, members of the public shall also be able to address the Governing
Board regarding items on the agenda as those items are taken up. Following public comment, the Board President
will limit discussion to the Board only.
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all students shall
have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to
the learning needs of our community and dedicated to a diverse educational and cultural campus environment that
prepares our students for productive participation in a changing world.
ACCOMMODATIONS: All meeting locations are wheelchair accessible. The following services are available
when requests are made by 4:00 p.m. of the Thursday before the Board meeting: American Sign Language
interpreters or use of a reader during a meeting; large print agenda or minutes; assistive listening devices. Please
contact, the Office of the President at (831) 755-6900, if you need assistance in order to participate in a public
meeting or if you need the agenda and public documents modified as required by Section 202 of the Americans with
Disabilities Act.
HCCD –REGULAR MEETING – OCTOBER 2, 2012
Page 1 of 5
I.
OPEN SESSION, CALL TO ORDER
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
II.
PUBLIC COMMENTS
Fifteen minutes (three-minute maximum per person) set aside to receive public comments on closed
session, public session, or items not on the public session agenda, but within the jurisdiction of the
Board.
III.
REPORTS FROM ORGANIZATIONS AND LOCATIONS
•
•
•
•
•
•
•
•
•
IV.
Academic Senate – Tony Anderson, President
Associated Students – Francisco Estrada, President
Classified Senate – Vacant
Hartnell College Faculty Association – Dr. Ann Wright, President
California Schools Employee Association – Margie Weibusch, President
L-39 – Dale Fuge, Steward
Center for Advanced Technology – Dr. Zahi Atallah, Dean
South County and King City Education Center – Paulette Bumbalough, Dean
Superintendent/President – Dr. Willard Lewallen
PRESENTATIONS
A. HARTNELL COLLEGE ENERGY INNOVATIVE PROGRAM
Chevron Corporation
B. STEM SUMMER 2012
Andy Newton, Director; Dr. Kelly Locke, Director; Ana Ibarra, Student
C. SELF-EVALUATION OF EDUCATIONAL QUALITY AND INSTITUTIONAL EFFECTIVENESS
Dr. Brian Lofman, Dean of Instruction (Interim)
V.
CONSENT AGENDA
A. MINUTES
Adopt the minutes of July 25, 2012 (Workshop), August 28, 2012 (Workshop), and Regular
Meeting of September 4, 2012.
B. DISBURSEMENTS
Ratify the disbursements from any or all of the following funds: general; debt service; bookstore;
child development; capital outlay projects; scheduled maintenance; property acquisition; bond
projects; cafeteria; self-insurance; retirees health benefits; associated student body; scholarship,
loan, and trust; and intercollegiate athletics.
C. CURRICULUM
Ratify Curriculum Committee actions.
HCCD –REGULAR MEETING – OCTOBER 2, 2012
Page 2 of 5
D. LETTER OF AGREEMENT WITH SAN FRANCISCO COMMUNITY COLLEGE DISTRICT
Ratify the 2012-13 Letter of Agreement between Hartnell College and San Francisco Community
College District for the California Early Childhood Mentor Program. This agreement will
connect Hartnell College early childhood education students with high quality, experienced early
childhood professionals. There are no budget implications. Participants paid directly from San
Francisco Community College District.
E. AGREEMENT WITH WISDOM CENTER ADULT DAY HEALTH CARE
Ratify the agreement between Hartnell Community College District and Wisdom Center Adult
Day Health Care for clinical learning of nursing students effective September 18, 2012 with a six
month written termination clause by either party.
F. RENEWAL OF INSTRUCTIONAL AGREEMENT WITH CALIFORNIA CHILD
DEVELOPMENT TRAINING CONSORTIUM
Ratify the renewal of the instructional agreement with California Child Development Training
Consortium between Yosemite Community College District/Child Development Training
Consortium and Hartnell College for academic year 2012-13. The amount received is $10,000
for supplies, books, transportation for field trips, and instructional materials. The term of the
agreement is September 1, 2012 through June 30, 2013.
G. SUB-AWARD: UNIVERSITY CORPORATION (FOUNDATION) CALIFORNIA STATE
UNIVERSITY, MONTEREY BAY
Authorize the administration to enter into an agreement with the University Corporation
(Foundation) California State University, Monterey Bay, to accept funds as a sub-recipient of the
CSUMB Title V grant for $10,000. The funds will support the implementation of e-transcript
services. It is anticipated that these services will be available to students at the end of fall grades.
H. SUB-AWARD: GAVILAN COMMUNITY COLLEGE DISTRICT
Authorize the administration to enter into an agreement with Gavilan Community College District
to accept funds as a sub-recipient of the Title V Grant, Streamlined Career Transfer Pathways.
The amount of the sub-award is $1,011,942 over five (5) years beginning October 1, 2012.
I.
SUB-AWARD: THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
Ratify the amended sub-award agreement between The Regents of the University of California
and Hartnell Community College District for the Baccalaureate Bridge to the Biomedical
Sciences Program (ACCESS). The sub-award is amended to $17,174 through July 31, 2013.
J. AGREEMENT WITH HGHB ARCHITECTS
Ratify the agreement with HGHB Architecture, Planning, Urban Design for the programming and
design of the CAB North Renovation project. The term of the agreement is October 2, 2012 to
and including June 30, 2014. The cost is $118,000 supported by Measure H funding.
K. REQUEST FOR PROPOSAL FOR AGRICULTURAL LAND LEASE
Authorize the administration to issue a Request for Proposal to lease agricultural land at the
Alisal Campus.
L. BOARD TRAVEL
Approve travel for Student Trustee Luchini and Trustees Freeman and Pruneda to attend
leadership conferences during the month of October. Student Trustee Luchini is requesting
approval to attend The Fall Student Leadership Conference, Students Advocating for
Students: Our Future Leaders, scheduled October 19-21, 2012, Los Angeles,
California. Trustee Freeman and Pruneda are requesting approval to attend the Association
HCCD –REGULAR MEETING – OCTOBER 2, 2012
Page 3 of 5
for Community College Trustees 43rd Annual Leadership Congress, October 10-13,
2012, Boston, Massachusetts. The estimated cost is $6,700 paid from the general fund.
M. PERSONNEL ACTIONS
Approve and/or ratify personnel actions.
VI.
ACTION ITEMS
A. BUDGET REVISIONS
Ratify budget revisions numbered 9960 to 9967.
B. RESOLUTION 12:18, GANN LIMIT RESOLUTION ESTABLISHING APPROPRIATIONS
LIMIT FOR 2012-13
The Board will consider adopting Resolution 12:18, Gann Limit Resolution Establishing
Appropriations Limit for 2012-13.
Roll-call
C. HARTNELL COLLEGE STRATEGIC PRIORITIES
The Board will discuss and consider adopting strategic priorities so that the administration can
engage in a strategic planning process.
D. 2012 BUDGET ADJUSTMENT
The Board will consider approving an increase in FTES from 6,750 to 6,910 for academic year
2012-13.
E. REQUEST TO OFFER EDUCATIONAL SERVICES IN HARTNELL CCD
The Board will consider granting permission to Gavilan Community College District to offer
water technology training opportunities within the Hartnell Community College District.
F. AWARD BID FOR THE TECHNICAL TRAINING BUILDING
The Board will consider and take action to award the contract for the Technical Training Building
to the lowest responsive and responsible bidder. The project scheduled to start mid-October. The
cost of the project is $4,965,171 and paid from Measure H funds.
VII.
INFORMATION ITEMS
A. CONSTRUCTION PROJECTS
Receive the written report on current construction projects.
Joseph Reyes, Director, Maintenance
B. FINANCIAL STATEMENTS
Review the financial statements (unaudited) ending June 30, 2012.
C. BUDGET UPDATE
Receive a budget update for fiscal year 2012-13.
Alfred Muñoz, Vice President, Support Operations
D. MONTEREY COUNTY TREASURER’S INVESTMENT REPORT
Receive the Monterey County Treasurer’s Investment Report for quarter ending June 30, 2012.
HCCD –REGULAR MEETING – OCTOBER 2, 2012
Page 4 of 5
E. CHILD DEVELOPMENT CENTER
Receive written update on the Child Development Center Program.
F. REPORTS FROM BOARD OF TRUSTEES
Receive Trustee reports on matters of interest to the college.
VIII.
CLOSED SESSION
Items to be discussed in Closed Session will include, legal, personnel, labor, and/or contract matters
authorized for Closed Session per Government Code Sections, 3549.1, 54956.9, 54957, and/or
54957.6.
• Conference with legal counsel – Anticipated Potential Litigation
Government Code Section: § 54956.9(ba) – 1 case – Celia Barberena
• Conference with Legal counsel - Anticipated Litigation
Government Code § 54956.9(b)
Significant Exposure to Litigation: 1 Case
IX.
X.
BOARD OF TRUSTEES MOVE TO CLOSED SESSION
RECONVENE PUBLIC SESSION
A. REPORT OUT FROM CLOSED SESSION, IF ANY
B. ANNOUNCE NEXT MEETINGS
1. Board Study Session, October 16, 2012, 5 p.m.
2. Regular Meeting of November 6, 2012, 5 p.m.
3. Board Study Session November 20, 2012
XI.
ADJOURNMENT
HCCD –REGULAR MEETING – OCTOBER 2, 2012
Page 5 of 5
PRESENTATION
AGENDA ITEM FOR BOARD MEETING OF:
October 2, 2012
Title
Proposed Hartnell College Energy
Innovation Program
Number
Area
Status
Presentation
IV. A.
Office of the Superintendent/President
Prepared by Willard Lewallen
BACKGROUND / SUMMARY
Hartnell College is committed to sustainability as evidenced by our educational programs that
support sustainable design, construction, alternative energy, and the like. Along with our
educational programs we want to demonstrate our commitment to sustainability through our own
facilities. Chevron Energy has worked with several community college districts and school
districts to install solar covered parking as a method to reduce and/or eliminate reliance on
traditional sources of energy. Solar covered parking structures at the Alisal Campus would
almost eliminate the "electric bill" for the campus. The ongoing savings would be unrestricted
funds that could be used for other college needs.
Representatives from Chevron Energy will present the proposed program.
RECOMMENDATION
None
BUDGET IMPLICATION
If implemented, reduction of utility expenditures in the college general fund of $5-6 million over
25 years (depending on size of solar project).
If implemented, construction cost estimated to be $2.5 million (source of funding undetermined
at this point).
AGENDA ITEM FOR BOARD MEETING OF:
October 2, 2012
Title
Summer STEM Programs
Number
Area
Status
Office of the Dean of Instruction
Prepared by Dr. Brian Lofman
Presentation
IV. B.
BACKGROUND / SUMMARY
The Board of Trustees will receive a presentation on the Summer Science, Technology,
Engineering, and Mathematics Programs.
AGENDA ITEM FOR BOARD MEETING OF:
October 2, 2012
Title
Self Evaluation of Educational Quality &
Institutional Effectiveness Update
Number
Area
Status
Office of the Dean of Instruction
Prepared by Dr. Brian Lofman
Presentation
IV. C.
BACKGROUND / SUMMARY
The Board of Trustees will receive an update on the Self Evaluation of Educational Quality &
Institutional Effectiveness. In addition, the revised timeline is included.
9/27/2012
The 6 Year Accreditation Cycle
1st Phase: Comprehensive Self Evaluation – Internal Evaluation
 Institution Conducts Self Assessment, Writes Analysis
including Plans for Improvement, & Submits Document
(“Self Evaluation of Educational Quality & Institutional
Effectiveness”)
2nd Phase: Site Visit – External Evaluation
 Peer Review Team Conducts Site Visit & Issues Report
Update on Institutional Self Evaluation 10/2/12
2
1
9/27/2012
The Accreditation Cycle (cont’d)
3rd Phase: Determination of Accredited Status
 Commission May Take Various Actions & Require Follow-up
Reports
4th Phase: Institutional Self Improvement
 Institution Uses Its Plans for Improvement & Commission
Recommendations to Guide Changes in Educational Quality
Update on Institutional Self Evaluation 10/2/12
3
Timeline & Milestones
 Fall 2011 – Draft 1 & Feedback
 Spring 2012 – Draft 2 & Feedback
 Fall 2012 – Draft 3 & Feedback
 Mid-Fall 2012 – One Voice Edit & External Review
Update on Institutional Self Evaluation 10/2/12
4
2
9/27/2012
Timeline & Milestones (cont’d)
 Late Fall 2012 – Approval of Document
 Late Fall 2012 & Early Spring 2013 –
Preparation for Site Visit
 January 2013 – Report Sent to Commission
 March 18-21, 2013 – Site Visit
 June 2013 – Commission Action
Update on Institutional Self Evaluation 10/2/12
5
Preparation for Site Visit
Shift in Responsibilities of Steering Committee Members
Document Focused Work  College Wide Activities
Educating the College Community & Its Constituents
 Enhance Knowledge about Accreditation & Institution
 Understand Importance of Institution’s Planning Agenda
 Participate in Immersive Activities
 Flex Days: September 25, 2012 & January 18, 2013
Update on Institutional Self Evaluation 10/2/12
6
3
9/27/2012
Questions
?
Update on Institutional Self Evaluation 10/2/12
7
4
INSTITUTIONAL SELF EVALUATION TIME LINE
September 30, 2011
November 1, 2011
November 29, 2011
December 5, 2011
December 9, 2011
January 9, 2012
January 31, 2012
February 6, 2012
March 9, 2012
March 19, 2012
April 30, 2012
May 7, 2012
May 8, 2012
May 14, 2012
May 22, 2012
May 24, 2012
July 10, 2012
July 16, 2012
August 7, 2012
August 13, 2012
September 21, 2012
September 27, 2012
September 28, 2012
October 5, 2012
October 9, 2012
October 23, 2012
October 25, 2012
November 7, 2012
November 12, 2012
November 14, 2012
November 19, 2012
November 21, 2012
November 27, 2012
December 4, 2012
December 11, 2012
December 18, 2012
January 14, 2013
March 18-21, 2013
Draft 1, Version 1 – Submissions to eCollege
Draft 1, Version 2 – Submissions to eCollege
Draft 1, Version 3 – Submissions to eCollege
Draft 1, Version 3 – Review, Finalization & Approval at Steering Committee Meeting
Draft 1, Final Version – Email to N. Schur for Distribution to Academic Senate / Post to
Intranet for College Wide Review
Draft 1, Final Version – Gap Analysis & Action Plan
Draft 1, Final Version – Review & Discussion at Academic Senate Meeting / Comments
Due from College Wide Review
Draft 1, Final Version – Discussion of Input from Academic Senate & College Wide
Review at Steering Committee Meeting
Draft 2, Version 1 – Submissions to eCollege
Draft 2, Version 1 – Review & Discussion / Gap Analysis Update & Revised Action Plan at
Steering Committee Meeting
Draft 2, Version 2 – Submissions to eCollege
Draft 2, Version 2 – Review, Discussion & Finalization at Steering Committee Meeting
Presentation at Academic Senate Meeting
Draft 2, Final Version – Email to N. Schur for Distribution to Academic Senate / Post to
Intranet for College Wide Review
Draft 2, Final Version – Review & Discussion at Academic Senate Meeting / Comments
Due from College Wide Review
Draft 2, Final Version – Discussion of Input from Academic Senate & College Wide
Review / Incorporation of Input as Appropriate at Steering Committee Meeting
Draft 3, Version 1 – Submissions to eCollege
Draft 3, Version 1 – Review & Discussion / Gap Analysis Update & Revised Action Plan at
Steering Committee Meeting
Draft 3, Version 2 – Submissions to eCollege
Draft 3, Version 2 – Review, Discussion & Approval
Draft 3, Version 3 – Post Designated Sections to Intranet for College Wide Review
Draft 3, Version 3 – Submissions of All Sections to eCollege / Comments Due from College
Wide Review of Designated Sections
Draft 3, Version 3 – Post Remaining Sections to Intranet for College Wide Review
Draft 3, Version 3 – Comments Due from College Wide Review of Remaining Sections
Draft 3, Version 3 – Submit to T. Pyer for One Voice Edit
One Voice Edit – Receipt from T. Pyer
Draft 3, Final Version – Post to Intranet for College Wide Review / Submit to External
Reviewer
Draft 3, Final Version – Comments Due from College Wide Review
Draft 3, Final Version – Comments Due from External Reviewer
Draft 3, Final Version – Discussion of Input from College Wide Review & External
Reviewer at Steering Committee Meeting
Self Evaluation Document – Review, Finalization & Approval at Steering Committee
Meeting
Self Evaluation Document – Email to T. Anderson for Distribution to Academic Senate &
to L. Serrano for Distribution to Board of Trustees
Self Evaluation Document – Review & Discussion at Academic Senate Meeting
Self Evaluation Document – Review & Discussion at Board of Trustees Meeting
Self Evaluation Document – Approval at Academic Senate Meeting
Self Evaluation Document – Approval at Board of Trustees Meeting
Self Evaluation Document – Submit to ACCJC
ACCJC Site Visit
Approved 9/17/12 by Accreditation Steering Committee.
CONSENT
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Minutes
V. A.
Area
Status
Office of Superintendent/President
Consent
BACKGROUND / SUMMARY
Submitted for review and consideration of adoption are the following minutes:
Board Workshop – July 25, 2012
Board Workshop – August 28, 2012
Regular Meeting – September 4, 2012
RECOMMENDATION
The administration recommends that the Board of Trustees review, revise as appropriate, and
adopt the minutes presented.
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Board of Trustees – Workshop
LIB-113 (Distance Learning Room)
411 Central Avenue
Salinas, California
July 25, 2012
OPEN SESSION
Workshop called to order at 4:35 p.m. by Trustee Padilla-Chavez.
PLEDGE OF
ALLEGIANCE
Student Trustee Luchini-Duran led the Pledge of Allegiance.
ROLL CALL
Present were:
Demetrio Pruneda
Bill Freeman
Patricia Donohue
Elia Gonzalez-Castro
Ray Montemayor
Erica Padilla-Chavez
Candi DePauw
Elaine Duran Luchini, Student Trustee
Willard Lewallen, Superintendent/President
PUBLIC
COMMENTS
There were no public comments.
Trustee Padilla-Chavez welcomed the Board, Dr. Lewallen, and the audience
to the workshop and stated that the purpose of the workshop is to allow the
board to review the roles and responsibilities of a trustee and to begin their
discussion on strategic priorities for the board. Tom Manniello, legal
counsel, Lozano Smith and Tobi Marcus, Marcus Partners, facilitated the
workshop.
BOARD ROLE AND
RESPONSIBILITIES
AND RELATIONSHIP WITH THE
CEO
Mr. Manniello presented Building Effective Governance Teams (Appendix
A). He stated that effective boards set policy, act as a unit, and represent the
common good.
Mr. Manniello addressed the relationship between the board and the CEO
stating that an effective relationship functions best as a partnership and is key
to the success of an institution and that selecting, evaluating, and supporting
the CEO are among the board's most important responsibilities . In addition,
HCCD – BOARD WORKSHOP – JULY 25, 2012
Page 1 of 2
Mr. Manniello pointed out, that accreditation standards and education code
state that the board delegates full responsibility and authority to the CEO to
implement and administer policy without board interference and holds the
CEO accountable for the operation of the district. Tom then referred to the
recommendation of the Association of Community College Trustees (ACCT)
in relation to evaluations. ACCT recommends that 1) the board define clear
parameters, 2) conduct periodic evaluations, and 3) provide feedback.
A discussion ensued in relation to board and CEO evaluations. The board
agreed that goals needed to be established and that evaluations would occur
annually. The board thanked Mr. Manniello for his presentation.
STRATEGIC
GOALS FOR THE
COLLEGE
Dr. Lewallen stated that he has the highest regard for all of the board
members and that the work they do is important. He believes in open,
honest, and frequent communication and that shared governance is important
to him. Further, he stated that the college has made good progress in
reviewing and developing its current policies, but additional work, including
administrative procedures, is needed. Dr. Lewallen stated that he appreciates
the evaluation process and that it important to him to keep the board
informed.
Dr. Lewallen then addressed strategic planning and how this planning is
important in developing goals for the board and the college. He used an
example (student success) and slides to help explain the process. (Appendix
B)
In preparation for this workshop, and with the use of a matrix, the board was
asked to reflect on the institution's internal strengths and weaknesses as well
as on the external opportunities and threats that the college faces. The results
were summarized (Appendix C) and Ms. Marcus facilitated an exercise,
using the results, to help the board identify strategic priorities. Some areas
identified were student access/success; diversity in faculty/staff; generating
additional revenue; and continued partnerships. Dr. Lewallen stated that
when strategic priorities are established, the next step is the development of
goals followed by a strategic plan.
MEETING
DECORUM
POLICY
Mr. Manniello provided the board with copies of other districts' policies in
relation to meeting decorum should the board decide to revise its current
policy.
ADJOURNMENT
The Board adjourned at 6:30 p.m. There was no action taken at this
workshop.
Erica Padilla Chavez
Board President
HCCD – BOARD WORKSHOP – JULY 25, 2012
Dr. Willard Lewallen, Board Secretary
Superintendent/President
Page 2 of 2
APPENDIX A
Building Effective
Governance Teams
The Big Picture
Voters/Communityy Served
Board of Trustees
Superintendent/President
1
The Board Sets Policy
Very Broad Authority
• “Permissive” Education Code
• Board
B
d my cary on any program or
activity not in conflict with or
preempted by law
Ed. Code § 70902(a)
Board Policies 1005 & 2200
2
Act as a Unit
• Integrate multiple perspectives into
board decision-making
decision making
• Establish and abide by rules for
conducting board business
• Speak with one voice, and support
the decision of the board once it is
made
• Recognize that power rests with the
board, not individual trustees
Represent the Common Good
• Know community needs and trends
• Link
Li k with
ith the
th community
it
• Seek out and consider multiple
perspectives when making policy
decisions
• Debate and discuss issues in public
• Serve the public good
3
Set Broad Policy Direction
• Be proactive, visionary and futureoriented
• Learn about and communicate with
many different groups
• Focus on community needs and
trends
• Establish
E t bli h th
the vision,
i i
mission
i i
and
d
broad institutional goals as policy
Define Policy Standards
• Define expectations for high quality
educational programs
• Define expectations for student
achievement and fair treatment of
students
• Require wise and prudent use of
funds and management of assets
• Set parameters to attract and retain
high quality personnel and ensure
fair treatment of employees
4
Staff Handle Implementation
Relationship with CEO
• Successful governance depends on a
good relationship between the board
and the chief executive officer (CEO)
• Selecting, evaluating and supporting
the CEO are among the board's most
important responsibilities
5
Relationship with CEO
• The CEO and board function best as
a partnership
• The CEO implements board policies
• The board depends on the CEO for
guidance and educational leadership
Appropriate Delegation
• If the CEO bears final responsibility,
th
then
he/she
h / h mustt also
l have
h
appropriate authority to meet the
board’s goals and priorities
• California law and accreditation
standards contemplate broad
delegation to the CEO
6
Education Code
• Any power vested in the board can
be delegated to the CEO unless
expressly nondelegable by statute
Ed. Code § 70902(d)
WASC Accreditation Standards
“The governing board delegates full
responsibility and authority to
him/her to implement and
administer board policies without
board interference and holds him/her
accountable for the operation of the
district . . .”
(Standards IV.B.1.j. & IV.B.2)
7
Relationship with CEO
• Two important elements:
“The governing board delegates full
responsibility and authority to
him/her to implement and
administer board policies without
board interference and holds him/her
accountable for the operation of the
district . . .”
Accountability
• Define clear parameters and
expectations for performance
• Conduct periodic evaluations;
provide honest and constructive
feedback
• Support the CEO; create an
environment
i
t ffor success
8
Thank You
9
Appendix B
BOARD OF TRUSTEES STRATEGIC PRIORITIES AND
COLLEGE STRATEGIC PLANNING
Accreditation Standard I: Institutional Mission &
Effectiveness
• The institution sets goals to improve its effectiveness
consistent with its stated purpose (mission).
• The institution assesses progress toward achieving its stated
goals and makes decisions regarding the improvement of
institutional effectiveness in an ongoing and systematic cycle
of evaluation,
evaluation integrated planning
planning, resource
allocation, implementation, and re-evaluation. Evaluation is
based on analysis of both quantitative and qualitative data.
BOARD OF TRUSTEES STRATEGIC PRIORITIES AND
COLLEGE STRATEGIC PLANNING
BOARD ADOPTS STRATEGIC DIRECTION / PRIORITIES
GOALS DEVELOPED BY COLLEGE
THAT LINK TO THE STRATEGIC PRIORITIES
PERFORMANCE INDICATORS DEVELOPED TO ASSESS
PROGRESS TOWARD THE GOALS
DEVELOP AND IMPLEMENT STRATEGIES TO
ACHIEVE THE GOAL
MEASURE PERFORMANCE INDICATORS TO ASSESS
PROGRESS TOWARD THE GOALS
1
BOARD OF TRUSTEES STRATEGIC PRIORITIES AND
COLLEGE STRATEGIC PLANNING
BOARD STRATEGIC PRIORITY:
STUDENT ACADEMIC SUCCESS AND ACHIEVEMENT
COLLEGE GOAL: MAINTAIN COURSE SUCCESS RATES AT
OR ABOVE THE CCC STATEWIDE AVERAGE (BENCHMARK)
DEVELOP PERFORMANCE INDICATORS TO MEASURE
COURSE SUCCESS RATES
BASED ON ASSESSMENT OF OUTCOMES DEVELOP
STRATEGIES TO ACHIEVE THE GOAL
IMPLEMENT STRATEGIES AND MEASURE INDICATORS
TO ASSESS PROGRESS TOWARD THE GOAL
BOARD OF TRUSTEES STRATEGIC PRIORITIES AND
COLLEGE STRATEGIC PLANNING
HARTNELL COLLEGE OVERALL COURSE
SUCCESS RATES
69
NOTE: FICTITIOUS, FOR
ILLUSTRATION PURPOSES ONLY
68 5
68.5
COURSE SUCCESS RATE
68
67.5
67
66.5
HARTNELL AVERAGE
CCC AVERAGE
66
65.5
65
64.5
64
2007-08
2008-09
2009-10
2010-11
2011-12
2
Appendix C
HARTNELL COLLEGE BOARD OF TRUSTEES
STRATEGIC OPPORTUNITIES AND CHALLENGES
STRENGTHS/OPPORTUNITIES
FISCAL
• Getting grants (BHC, Title V, STEM)
• Generous foundation
• No fiscal mess…yet!
• Voters (homeowners) in our district contribute financially through Measure H
• Communicate with the community to garner public and ongoing funding support
• Use reserve funds prudently and in a manner that will support long-term vision
FACULTY, STAFF, BOARD and ADMINISTRATION
• Shared governance
• Board, for most part, committed to moving organization forward
• Very professional group of faculty, employees & staff
• Develop a more cohesive unit with the advent of a new CEO
• Opportunity to erase the past and start anew: fresh personnel in the upper echelon
• Create a more permanent organizational structure
• Dedicate funds to professional development on all levels; grow talent from within
PROGRAMS, SERVICES and CURRICULUM
• Improved students services
• Very good programs (nursing, child care, criminal justice, SEMA, transfer, ACE etc.)
• Facilities: NASA lab, planetarium, rotarium (pendulum), art gallery, Western Stage
• Preparing workforce for the local industries (ag, health care, construction)
• AA with a certificate in some trade to get a job in the different industries
PARTNERSHIPS
• Good relations with the local agricultural and business industry
• Good relations with community colleges, universities and high schools districts
• Diverse groups of people/groups are supportive of students’ success
STUDENTS
• Serve diverse student population
• Expand given the interest from various communities in the Valley
• Ensure athlete pool includes diversity of students from the District
OTHER
• Advance athletes to pursue higher education after Hartnell
• Many community leaders alumni of Hartnell
• Asset-Al
• 140 acres of open land
• Locality = strength
1
Appendix C
WEAKNESSES/THREATS
FISCAL
• Fiscal outlook for next 3-5 years
• Need to be fiscally prudent and maximizing our resources
• Need to align grant requests to organizational vision
• Need to marry private donations to vision for College
• Seen as not reinvesting Measure H funds in local community
• Spending too much in administration, consulting and legal fees
• Need to continue to pursue different sources of funding
• Employees need to continue to buy in to the financial demands and concessions
• Healthcare costsneed to be mitigated so do nottake away from classroom
• Changes in state accountability (Student Success Taskforce)
FACULTY, STAFF, BOARD and ADMINISTRATION
• (Need to) Develop innovative spirit among staff and faculty
• (Need to) Develop leadership from within particularly with new incoming
faculty/classified staff
• Administrative staff - not enough support and/or experience
• Administrative structure/organizational structure need redefinition
• Faculty/administration discord; internal power struggles
• Diversification of faculty and staff (includes administration)
• Lack of trust from board to administration and vice versa
• Lack of balance in the shared governance representation
• Minimize the surprise element and the need for “instant” decisions on a board level
• Board understanding of budget and fiscal concepts
• Dynamics among board members; board disunity
• Lack of diversity in our faculty and administration
• Board needs to serve as policymakers not at program level
• Baby boomers retiring at an accelerated pace
PROGRAMS, SERVICES and CURRICULUM
• Need learning labs, ESL, improved technology
• Curriculum - lack of articulation with our feeder high school district
• Need better student “ambassador” type programs for new students on campus
• Use of state funds limited for workforce programs
• Develop a stronger more diverse workforce development component while ensuring
access to higher education for those who desire it
• Change of the “community” aspect of our scope (much less recreational class)
PARTNERSHIPS
• Lack of true, systemic partnerships with K-12 school districts in our district
• Lack of partnerships with CSUMB, UCSC
2
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Board of Trustees – Annual Budget Workshop
CALL-208
411 Central Avenue
Salinas, California
August 28, 2012
OPEN SESSION
Workshop called to order at 5:00 p.m. by Trustee DePauw.
PLEDGE OF
ALLEGIANCE
Trustee Pruneda led the Pledge of Allegiance.
ROLL CALL
Present were:
Demetrio Pruneda
Bill Freeman (arrived at 6: 15 p.m)
Elia Gonzalez-Castro
Ray Montemayor
Candi DePauw
Elaine Duran Luchini, Student Trustee
Willard Lewallen, Superintendent/President
Absent:
Erica Padilla-Chavez
PUBLIC
COMMENTS
There were no public comments.
Trustee DePauw called the workshop to order at 5:00 p.m.
2012-13 BUDGET
AND FACULTY
OBLIGATION
NUMBER
The board received a detail presentation on the proposed final budget for
fiscal year 2012-13 by Al Muñoz, Vice President, Support Operations
(Appendix A). During his presentation, the board asked several clarifying
questions to which Mr. Muñoz and/or Dr. Lewallen responded.
Following the budget presentation, Terri Pyer, Associate Vice President,
Human Resources, presented on the history of and use of the Faculty
Obligation Number, a number that the college is required to report to the
California Community College Chancellor's Office each fall. (Appendix B)
HCCD – BOARD WORKSHOP – AUGUST 28, 2012
Page 1 of 2
STRATEGIC
GOALS FOR THE
COLLEGE
The board continued their discussion on strategic priorities. On July 25th, the
board conducted a workshop to begin their dialogue and based on that
discussion, Dr. Lewallen distributed a summary of discussion and draft of
strategic priorities. (Appendix C )
The board will consider the proposed strategic priorities at the October
meeting.
ADJOURNMENT
The Board adjourned at 7:30 p.m.
Erica Padilla Chavez
Board President
HCCD – BOARD WORKSHOP – AUGUST 28, 2012
Dr. Willard Lewallen, Board Secretary
Superintendent/President
Page 2 of 2
9/20/2012
APPENDIX A
1
Hartnell Community
College District
2012-13
2012
13 Budget Update
August 28, 2012
Presented by Alfred Muñoz, CBO
2
Hartnell GF Draft Budget 2012-13
Deficit Budget
Apportionment
Oth IIncome
Other
Total Revenue
Tentative
$31,002,598
1,877,360
8
6
32,879,958
Revised
$30,786,556
2,138,900
8
32,925,456
Academic Salaries
Classified Salaries
Benefits
Supplies/Materials
Other Operating
$13,286,444
7,511,263
7,838,210
474,455
5,548,505
$13,392,660
7,488,440
7,518,374
474,955
5,090,956
184,100
169,400
534,000
35,376,977
434,000
34,568,785
Capital Outlay
Transfer
Total Expenditures
Deficit
($2,497,019) ($1,643,329)
1
9/20/2012
3
Change in FTES
Tentative Budget
7,100
Final Budget
6,700
Final budget
g reduced Adjunct
j
cost to
accommodate reduction in FTES
4
Change in Revenue
Tentative Budget
Decrease:
Workload Reduction (65 FTES)
Increase:
Adjust Deficit Coefficient
Lottery funds adjustment
Revenue allocation Fund 12
Miscellaneous Income
Final Budget Revenue
$32,879,958
(302,640)
168,250
75,125
71,908
32 855
32,855
$32,925,456
2
9/20/2012
5
Changes to Expenditures
Tentative Budget
Increase/(Decreases):
Academic Salaries
$35,376,977
(447,600)
553 816
553,816
(227,565)
204,742
(448,943)
129,107
(13,600)
14,100
(500, 074)
45,125
(6,300)
(111,000)
Classified Salaries
Benefits
Supplies & Materials
Other Expenditures
Capital Outlay
Transfer-Out
Final Budget Expenditures
$34,568,785
6
FTES FUNDED VS. ACTUAL 2007-08 TO 2012-13
9000
8000
7624
7083
7000
6586 6586
7373
6819
7107
7000 7000
6526
6 6
6462
6700
6700
5995
FTES
6000
5000
4000
3000
2000
1000
0
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13(1)
FUNDED FTES
6586
7083
6819
7000
6462
6526
5995
ACTUAL FTES
6586
7624
7373
7000
7107
6700
6700
0
541
554
0
645
174
705
UNFUNDED FTES
2012-13(2)
3
9/20/2012
7
2011-12 Through 2015-16 Budget Outlook
Revenue, Expense, and Fund Balance
40,000,000
34,570,710
37,189,708
36,460,498
35,748,516
35,000,000
34,568,785
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
2011-12
2012-13
2013-14
2014-15
2015-16
(5,000,000)
Expenses
Balance
Revenue
5% Reserve
8
Graph Data Assumption
No change in staffing level 2012-13 through 2015-16
y
trigger
gg
No mid-year
Revenue
• 2012-13 Based on State approved budget
• No state funding for growth in 2013-14
• Growth funding 2.2% for 2014-15 through 2015-16
(based on legislative analyst office)
Expenses
Continued step increase in wages
Continued increase in cost of health benefits
Inflationary cost of supplies, materials and services
4
9/20/2012
9
General Fund - Restricted
• Federal Grants
$8,092,802
• State Grants
$2,597,242
• Local
$1,383,818
10
Bookstore Fund
Revenue
Expense
Surplus
Reserve Balance
$139,000
110,000
$ 29,000
$1,323,437
5
9/20/2012
11
Child Development Fund
Revenue
Expense
Deficit
$538,451
743,193
($204,742)
Reserve Balance
$57,420
12
Capital Outlay Fund
Revenue
Expenses
Deficit
Reserve Balance
$346,000
$1,244,000
($ 898,000)
$3,175,897
6
9/20/2012
13
State Capital Match Fund
Revenue
Expenses
Surplus
$100
-0$100
Reserve Balance
$24,368
14
Property Acquisition Fund
Revenue
Expenses
Surplus
$282,000
57,600
$224,400
Reserve Balance
$3,836,743
7
9/20/2012
15
Bond Projects Fund
Revenue
Expenses
Deficit
$140,000
18,034,292
$17,894,292
Reserve Balance
$22,572,221
16
Cafeteria Fund
Revenue
Expenses
Surplus
$377,600
368,903
$ 8,697
Reserve Balance
$264,285
8
9/20/2012
17
Self Insurance Fund
Revenue
Expenses
Deficit
$ 2,700
112,000
($109,300)
Reserve Balance
$923,035
Funding for tail claims that are the result of withdrawing from the
Monterey County Workers’ Compensation JPA in 2002.
18
Retiree Health Benefits Fund
(Other Post Employment Benefit - OPEB)
Revenue
Expenses
Surplus
$112,000
-0$112,000
Reserve Balance
$4,370,425
87% of Future Liability Funded
9
9/20/2012
19
Associated Students Trust Fund
Revenue
Expense
Deficit
$132,547
145,384
($ 12,837)
Reserve Balance
$552,721
20
Scholarships, Loan & Trust Fund
Revenue
Expenses
Deficit
$ 300
1,000
($ 700)
Reserve Balance
$95,192
10
9/20/2012
21
Intercollegiate Athletics Trust Fund
Revenue
Expenses
Deficit
$16,500
34,000
($17,500)
Reserve Balance
$80,946
22
Student Financial Aid Trust Fund
Grants
Grants Expenditure
Surplus
Reserve Balance
$12,828,000
12,828,000
$ -0$ -0-
11
9/20/2012
23
Hartnell College Productivity
18000
16,549
30
16000
30
13,913
14000
12000
FTES
10000
8000
25
7107
6586
24
HEADCOUNT
(UNDUPLICATED)
AVG CLASS SIZE
SIZE*
6000
4000
2328
2506
2007-08
2011-12
CLASS SECTIONS
2000
0
20
2007-08
2011-12
2007-08 Revenue $36.7 million
2011-12 Revenue $34.0 million
24
FIFTY PERCENT LAW BACKGROUND
The Law, which dates back to 1959, was created presumably to ensure
that non-instructional functions do not squeeze out course section
offerings.
Education Code section 84362, commonly known as the Fifty Percent
Law, requires each community college district to spend at least half of
its “current expense of education” each fiscal year for salaries and
b
benefits
fi off classroom
l
iinstructors.
Current Expense of Education is referred as the “DENOMINATOR”
Salaries of Classroom Instructors is referred to as the “NUMBERATOR”
12
9/20/2012
25
Meets Requirement
I t ti
Instructional
l Salaries
S l i
$10 M = 50%
Current Exp. Of Ed. $20 M
Does Not Meet Requirement
Instructional Salaries $10 M = 47.6%
C
Current
tE
Exp. Of Ed.
Ed
$21
$ M
26
Counts Toward 50% Target
Salaries
S
l i and
dB
Benefit
fit Costs
C t of:
f
• Classroom faculty
• Instructional Aides
13
9/20/2012
27
Does Not Count Toward 50% Target
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Salaries and Benefit Costs of:
Counselors (Faculty)
Librarians
b
((Faculty)
y)
Faculty coordinators
Faculty directors
Release time for faculty
Deans & other administrators
Board of Trustees
Admissions and Records staff
Business Services staff
Campus security
Facilities and maintenance staff
Human Resource staff
Computer technical support staff
28
Does Not Count Toward 50% Target
Operating Costs:
• Utilities
• Insurance
• Legal
• Audit Fees
• Travel and conference expenses
• Materials and supplies
• Replacement equipment
14
9/20/2012
29
Outside the 50% Calculation
•
•
•
•
•
•
•
•
Costs funded byy categorical
g
p
programs
g
Building and equipment leases
New equipment
Community education
Ancillary programs
Costs funded byy Lotteryy funds
Student Transportation
Student Health Services
30
How would the following impact the
calculation?
•
•
•
•
•
•
•
•
History instructor is hired
Full time counselor is hired
Biology lab supplies are purchased
Instructional Aide is hired for a chemistry class
Increase in PERS rate
Increase in STRS rate
Instructor is granted 50% release time
Classified staff are provided a salary increase
15
9/20/2012
31
Fiscal Year 2011-12 Unaudited 50% Calc
Instructional Salaries & Benefits
Current Expense of Education
$15,359,823 = 51.42%
$29,869,306
Excluded from Current Expense of Education $2,617,057
$2 617 057
32
Questions?
16
9/20/2012
APPENDIX B
Hartnell College
Faculty Obligation
Background

In 1989, the legislature declared that
g should strive to have
communityy colleges
at least 75% of credit instruction taught
by full-time faculty.

AB1725 recognized that ‘the quality,
quantity and composition of full
full-time
time
faculty have the most immediate and
direct impact on the quality of
instruction.”
1
9/20/2012
Background, cont.
Two years later, funding for this hiring
program disappeared.
disappeared
 Faculty Obligation Number (FON) has
become the mechanism for achieving this
goal.
 In 2012, only one of the 112 community
colleges has more than 75% of teaching
done by full-time faculty.

Our Faculty Obligation

Each year the Chancellor’s Office
announces what each college’s FON is,
b d on change
based
h
in
i funded
f d d FTES over the
h
previous year
◦ The base full-time faculty obligation
(FON) is calculated using the change in
funded FTES at P2.
◦ The FON was “frozen”
frozen from Fall 2009
through Fall 2012, due to inadequate
funding from the state.
◦ Alternative Compliance—match previous
year’s percentage of teaching done by
full-time faculty.
2
9/20/2012
Fall 2012 Faculty Obligation

Our “Frozen” FON is 96.9, measured in the fall
We can include:
◦ # regular faculty (probationary and tenured)
◦ # temporary (grant, one-year, one-semester)
◦ # late, unreplaced retirees/resignations (

Alternative full-time percentage is 48.68%
Faculty Obligation
CALIFORNIA COMMUNITY COLLEGES
2010‐2011 2011‐2012 FULL‐TIME FACULTY OBLIGATION
DISTRICT: Hartnell
FALL 2011
FISCAL YEAR 2010‐2011
ADVANCE
BUDGET
WORKSHOP
P1
MAR.
2011
P2
JUN.
2011
FALL 2012
FISCAL YEAR 2011‐2012
RECAL
JAN.
2012
ADVANCE
BUDGET
WORKSHOP
P1
MAR.
2012
P2
JUN.
2012
RECAL
JAN.
2013
2013
ADVANCE
BUDGET
WORKSHOP
6,802.64
6,957.47
1.0000
6,957.47
6,801.49
6,190.39
1.0000
6,190.39
6,801.49
6,467.98
0.9947
6,433.67
6,801.49
6,975.85
0.9968
6,953.31
6,467.98
6,395.52
0.9976
6,380.27
6,975.85
6,446.88
0.9658
6,226.45
6,975.85
6,446.36
0.9767
6,295.93
0.00
0.00
0.0000
0.00
6,446.36
6,446.36
1.0000
6,446.36
Total Growth/Adjustment
154.83
0.00
154.83
‐611.10
0.00
‐611.10
‐367.82
0.00
‐367.82
151.81
0.00
151.81
‐87.71
0.00
‐87.71
‐749.40
0.00
‐749.40
‐679.92
0.00
‐679.92
0.00
0.00
0.00
0.00
0.00
0.00
% Cha nge i n FTES
2.276%
‐8.9848%
‐5.4079%
2.2321%
‐1.3561%
‐10.7428%
‐9.7468%
0%
0%
Ba s e FON
Growth Pys
Rounded Growth Pys
FON
105.90
2.41
2.00
107.90
105.90
‐9.51
‐10.00
95.90
105.90
‐5.73
‐6.00
99.90
105.90
2.36
2.00
107.90
99.90
‐1.35
‐2.00
97.90
107.90
‐11.59
‐12.00
95.90
107.90
‐10.52
‐11.00
96.90
0.00
0.00
0.00
0.00
96.90
0.00
0.00
96.90
Credit Bas e FTES
Funded Credit FTES
Defici t Fa ctor
Adjust Credit Funded FTES
Growth/Decline in FTES
Overca p Adjus tment
November Report
Full ‐time Faculty
Pa rt‐time Faculty
Tota l Faculty
Fa culty Percent
75% Tota l Fa culty
Nov. 2010
Nov. 2011
100.00
75.14
175.14
57%
131.36
95.00
100.17
195.17
49%
146.38
3
9/20/2012
2012 FullFull-time Faculty

97 Full-time Faculty*
◦ 88 regular faculty from last year (includes
(i l d the
h return off
two interim administrators to faculty)
◦ 1 temporary (DSPS Counselor-late retiree)
◦ 4 regular hires (Agricultural & Industrial Technology,
Computer Science, Librarian, Music)
◦ 2 grant-funded (Sustainable Design, RCP*)
◦ 2 temporary hires (English, Nursing)
*One faculty member (in RCP) is in the recruitment process
Q ti ?
Questions?
4
Appendix C
HARTNELL CCD BOARD OF TRUSTEES
SUMMARY OF DISCUSSION FOR STRATEGIC PRIORITIES
STUDENTS
Student success [5]
• In a timely way
• Complete AA or certificate or transfer to 4 year college/university
Serve the community (including those requiring financial aid, ESL learners, high school
prep) [4]
Better meet the educational needs of students based on assessment [1]
• In place but not utilized?
• Full spectrum of needs in the community (Vision 2020)
• Vocational training through to 4 year transfers
• Respect community needs
Focus on the accountability required by law (e.g. academic success of students)
FACULTY, STAFF, BOARD and ADMINISTRATION
Increase diversity of staff and faculty, to better mirror the community [6]
Grow talent within the college
• Includes faculty, staff, and students
• College needs to be ready to face retirement of baby boomers
• Include investment and retraining
• Succession planning
FISCAL
Generate additional revenue [4]
• Beyond state funding (which is uncertain)
• Link to specific populations where viable (veterans, Hispanic students)
Maintain financial strength [1]
[#] Number of “votes” received
1
Appendix C
PROGRAMS, SERVICES and CURRICULUM
Continue to improve the physical pant and infrastructure [1]
• Buildings, technology
• Develop a more methodical approach
• Utilization of 140 acres
State of the art technology for students, staff and board
Focus on delivery methods that best meets the needs of Hartnell students
• Where does distance learning fit?
Capitalize on national trends related to health care
• Curriculum changes
• Put plan in place to attract associated funds
Enhance and enrich the classroom experience
PARTNERSHIPS
Revitalize stakeholder involvement in the planning process [1]
• AA and/or certification
• Example: auto collision course, airport mechanics
Leverage partnerships so that they translate into work opportunities [1]
Expand on relationships with community members and business community
• Source of resources, support and partnership
Continue innovative partnerships, especially as they relate the economic prospects of
students
Work with high schools to ensure college readiness
Extend programs, such as STEM, to younger students
• Outreach into elementary schools
• Plant seeds of college attendance
[#] Number of “votes” received
2
APPENDIX C
HARTNELL CCD BOARD OF TRUSTEES
STRATEGIC PRIORITIES
STUDENT SUCCESS
STUDENT ACCESS
EMPLOYEE DIVERSITY AND DEVELOPMENT
EFFECTIVE UTILIZATION OF RESOURCES
INNOVATION AND RELEVANCE FOR EDUCATIONAL PROGRAMS AND
SERVICES
PARTNERSHIPS WITH INDUSTRY, BUSINESS, AGENCIES, AND EDUCATION
[#] Number of “votes” received
1
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
CALL 208, Training Room
411 Central Avenue
Salinas, California
September 4, 2012
OPEN SESSION
Meeting called to order at 5:00 p.m. by Trustee Padilla-Chavez.
PLEDGE OF
ALLEGIANCE
Trustee Donohue led the Pledge of Allegiance.
ROLL CALL
Erica Padilla Chavez, President
Candi DePauw, Vice President
Patricia Donohue
Bill Freeman
Elia Gonzalez-Castro
Ray Montemayor
Demetrio Pruneda
Student Trustee Elaine D. Luchini
Dr. Willard Lewallen, Board Secretary/Superintendent/President
PUBLIC
COMMENTS
Dr. Kelly Locke introduced Ken Rand, Faculty and co-founder of the Math
Academy. Mr. Rand thanked Trustee Freeman and Dr. Lewallen for their
support and presented each of the members with a Math Academy T-shirt.
REPORTS FROM
ORGANIZATIONS AND
LOCATIONS
Academic Senate: Chris Moss reported on the faculty evaluation process; budget
and clerical support for the senate; the college budget, and stated that he hoped the
learning skills center was included in this year's budget.
Associated Students -None
Classified Senate - None
HCFA - None
CSEA – Margie Weibusch reported on a reclassification study; that the Executive
Board met with Dr. Lewallen and that she hopes regular meetings between the
President and classified staff are scheduled.
L-39 - None
Center for Advanced Technology – None
South County/King City Education Center – Paulette Bumbalough, Dean,
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 4, 2012
Page 1 of 7
reported that south county enrollments increased by 10% compared to fall 2011 –
there are over 2,000 enrollments; that the average class size is 34. Also, she
announced the 10th Anniversary for the King City Education Center is scheduled
September 7, 2012.
Superintendent/President – Dr. Lewallen stated the beginning of fall was difficult
for everyone, that the faculty need the tools to help deal with students wanting to
add classes, and that there is discussion on reinstituting waitlists. In addition, Dr.
Lewallen reported that he attended the Summer Research Symposium and the
student oral presentations were impressive. Further, Joseph Reyes will provide a
college-wide update on college safety and security efforts in the very near future;
and Dr. Lewallen stated that he plans to send a college-wide e-mail addressing the
upcoming elections and college restrictions.
OPEN PUBLIC HEARING
ANNUAL BUDGET
Trustee Padilla-Chavez opened the public hearing on the annual budget at
5:20 p.m.
PRESENTATION ON
ANNUAL BUDGET
The board conducted a workshop on the annual budget on Tuesday, August
28th. At that workshop Alfred Muñoz, Vice President, Support Operations,
presented the proposed final budget for fiscal year 2012-13 in detail. At this
meeting, Mr. Muñoz presented a summary of his presentation from the
workshop. (Appendix A)
PUBLIC COMMENTS ON
ANNUAL BUDGET
Tony Anderson, faculty, asked about the Governor's Initiative and construction.
CLOSED PUBLIC
HEARING ON ANNUAL
BUDGET
Trustee Padilla-Chavez closed the public hearing at 5:45 p.m.
Peter Kasavan, President, Kasavan Architects, stated that his firm designed the
PUBLIC COMMENTS –
PROJECT MANAGEMENT CAT building at the Alisal Campus. He stated that he was sad and reluctant
that his firm had to submit an additional services invoice based upon the
PRESENTATION
performance of the project manager. Mr. Kasavan provided the board with his
documents related to the additional billing.
Jose Nunez, consultant and Vice Chancellor of Facilities at the College of San
PRESENTATION –
PROJECT MANAGEMENT Mateo, conducted a review of Felice Consulting Services, project management
firm for the college this past June. At the conclusion of his review, Mr. Nunez
– FELICE CONSULTING
submitted a written report and Mr. Nunez presented his report to the board.
(Appendix B)
Throughout the presentation, members of the board asked Mr. Nunez several
questions related to his report to which he responded.
CONSENT AGENDA
Motioned (DePauw) seconded (Montemayor) and unanimously carried, the
board moved to approve Consent Agenda Items A through E.
Prior to the vote, Trustee Donohue abstained from Consent Items A and B.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 4, 2012
Page 2 of 7
A. MINUTES
The board adopted the minutes of August 21, 2012 as submitted.
B. DISBURSEMENTS
The board ratified the disbursements from any or all of the following funds:
general; debt service; bookstore; child development; capital outlay projects;
scheduled maintenance; property acquisition; bond projects; cafeteria; selfinsurance; retirees health benefits; associated student body; scholarship, loan,
and trust; and intercollegiate athletics.
C. GRANT APPLICATION:
NATIONAL SCIENCE
FOUNDATION
The board ratified the grant application to the National Science Foundation
Scholarship in Science, Technology, Engineering, and Mathematics (STEM), if
awarded, accepted the funds, and authorized the administration to enter into
agreements to execute the work of the grant application. The grant will provide
funding to Hartnell College and CSU Monterey Bay to support scholarships for
academically talented students demonstrating financial need. The grant request
is for $606,955 over three years beginning January 2013.
D. PROPERLY SURPLUS
The board declared the property as surplus and authorized its disposal by the
administration. (Appendix C).
E. PERSONNEL ACTIONS
The board approved and/or ratified Personnel Actions. (Appendix D)
ACTION ITEMS
BUDGET REVISIONS
Motioned (Donohue) seconded (Gonzalez-Castro) and unanimously carried,
the Board moved to approve the budget revisions numbered 9877 to 9957.
BOARD POLICY 5030, FEES Motioned (DePauw) seconded (Gonzalez-Castro) and unanimously carried, the
Board approved the second and final reading of Board Policy 5030, Fees.
Trustees Freeman and Montemayor asked about families who may need
financial assistance. Scholarships are available to families who need financial
assistance.
FINAL BUDGET FOR
FISCAL YEAR 2012-13
Motioned (Donohue) seconded (Gonzalez-Castro) and by roll call vote of 7-0
and by advisory vote of Aye (Luchini), the Board adopted the final budget for
fiscal year 2012-13.
Trustee Freeman said the public needs to go out and vote and Trustee
Gonzalez-Castro said the college should be proud of its reserves and she hopes
the college can continue the good work. Trustee Padilla-Chavez stated the
reduction in FTES will affect the number of students served and she urged
everyone to think creatively.
RESOLUTION 12:16
Motioned (Montemayor) seconded (Pruneda) and by roll-call vote of 7-0, and
by advisory vote of Aye (Luchini), the board moved to adopt Resolution 12:16,
In Support of Proposition 30, School and Local Public Safety Protection Act.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 4, 2012
Page 3 of 7
INFORMATION ITEMS
CONSTRUCTION
PROJECTS – UPDATE
The board received an updated, written report on the current construction
projects. The report is on Page 117 of the September 4, 2012 Meeting Agenda
Packet posted at:
http://www.hartnell.edu/board/packets/090412.pdf
Joseph Reyes reported that on August 23rd the Technical Training Building
project went out for a rebid. Bid opening is September 18 and he anticipates a
contract approval at the October 4 meeting.
PROGRAM DEGREE
UPDATE
The college received notification that the Chancellor's Office approved the
Respiratory Care Practitioner Associate of Science Degree. In addition, the
Chancellor’s Office approved revisions to over 70 programs and the Hartnell
Board approved 60 courses during academic year 2011-12.
BOARD HEALTH
BENEFITS
On July 3, 2012, the board adopted a resolution that withdrew the governing
board from eligibility to participate in health benefits offered by CalPERS.
With CalPERS, board members may elect out of receiving benefits. The
withdrawal from CalPERS benefits will be effective December 31, 2012.
Unless other arrangements are made, all members (excluding student trustee) of
the board will be enrolled in and receive health benefits through Monterey
County Schools Insurance Group (MCSIG).
The board has three options available regarding health and welfare benefits:
1. Obtain benefits from MCSIG (cannot individually opt out)
2. Obtain benefits from any provider selected by any other class of
employees (e.g. a provider selected by management employees); or
3. Obtain individual coverage and be reimbursed.
Eric Price, classified employee and board member of MCSIG, stated that
there is discussion among the MCSIG board to allow individual board
members to elect out of receiving benefits. Eric will communicate the final
decision. Trustee DePauw asked that other plan options be available to the
board in the event the MCSIG board decides against allowing individual
members to elect out of receiving benefits.
DELIVERY OF
EDUCATION SERVICES
WITHIN DISTRICT
Dr. Lewallen stated that he received two requests from neighboring colleges to
deliver educational services within the Hartnell district. Monterey Peninsula
College (MPC) requested permission to deliver an ESL class in Greenfield and
Gavilan College has requested permission to deliver water technology classes
in Castroville. Because these arrangements can have the potential to create
some unintended consequences for elected officials, he believes it is important
that the college have some direction from the board regarding how to respond
to these requests.
Dr. Lewallen recently learned that MPC decided not to offer an ESL class in
Greenfield this fall. Paulette Bumbalough, Dean, South County Education,
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 4, 2012
Page 4 of 7
reported that an ESL course is scheduled in Greenfield this coming spring. In
addition, Ms. Bumbalough reported that she collaborates with the Monterey
County Office of Education Migrant Education Program to meet student needs.
The plan is to offer an ESL listening course, first and then move to reading and
writing courses.
After some discussion, the board asked that these requests should be decided
case-by-case and that an MOU is considered.
BOARD REPORTS
Trustee Donohue stated that she deeply regrets that Paulette Bumbalough, Dean
of South County Education Program, has decided to retire. In addition, Trustee
Donohue talked about her recent trip to Cambridge University stating that it was
an exciting opportunity.
Trustee Gonzalez-Castro gave kudos to Al Muñoz on his budget presentation
last week– that the presentation was well done; that it is important for the board
to be invited to address the public at high-caliber campus events, especially
when other elected officials are invited to speak; and she thanked Jose Nunez
for his presentation this evening.
Trustee Montemayor said that he plans to report on the Sunrise House next
month.
Student Trustee Luchini thanked the board for providing her the opportunity to
attend the recent student trustee workshop and she is looking forward to the
respiratory care program coming to the college.
Trustee Pruneda thanked everyone for attending the meeting tonight. He
reported that he attended the Research Symposium - it was a wonderful event
well attended and was representative of the student population. Further, the
student posters were well done, the dinner was excellent, the speakers were
great, and he is pleased to see that the students are really learning a lot at the
college. Trustee Pruneda suggested that the organizers consider translating the
event because of the many limited English speakers who attended.
Trustee Freeman stated that everyone should support those legislators who
support education. He applauded the Salinas Police Department for their swift
efforts to resolve a recent activity on campus; that he is happy to hear that a Hall
of Fame for athletes will be on campus because he knows many who are worthy
and he would like to work with the Foundation on this project. On October 13th,
at the football game, in honor of the 60th anniversary, a Rose Bowl celebration
is scheduled. Trustee Freeman is pleased that Ken Rand continues his work in
the math academy and that Hartnell has the best math instructors in the country.
He would like to attend the 2012 ACCT national conference in Boston this year
because he has not attended a conference in seven years. In addition, he and Dr.
Lewallen attended a town hall meeting hosted by Congressman Sam Farr and he
reminded those in attendance of Hartnell students; and that he met gold
medalist, Kelly Walsh Jennings, and he held her gold medal.
Trustee DePauw thanked Al Muñoz and this staff for all of their work in
preparing the budget. She stated that she wished the college did not have to
accept Paulette's retirement and she wished Paulette well.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 4, 2012
Page 5 of 7
Trustee Padilla-Chavez asked for an accreditation update at the next meeting.
She stated that she appreciates the responsiveness of safety personnel and would
like to schedule quarterly meetings with the police department to review
surrounding data and to discuss increased patrolling. In addition, she attended a
dinner with the SIMA students where she enjoyed looking at pictures from the
first Run and Walk event that they organized last spring and that the students are
looking forward to this year's event. She apologized for having missed Al's
great budget presentation last week, but has been in communication with Al.
Trustee Padilla-Chavez reported that she attended a meeting on deferred action
last week hosted by Congressman Sam Farr. She walked away learning the
importance of the deferred action process and she asked Congressman Farr to
provide a listing of reputable attorneys/agencies to which students can be
referred, and she asked that this listing be posted on the college's website.
CLOSED SESSION
At the request of the affected employee, Trustee Padilla-Chavez announced that
the board will consider the following closed session item in the public forum
after the board concludes closed session:
Public Employee Discipline/Dismissal/Release/Complaint Government Code Section 54957 – 1 case: Classified
MOVED TO CLOSED
SESSION
The Board, Dr. Willard Lewallen, Superintendent/President, Terri Pyer,
Associate Vice President, Human Resources, and legal counsel, Thomas
Manniello, Lozano Smith, moved to closed session at 7:25 p.m. to consider
legal, personnel, labor, and/or contract matters authorized for Closed Session
per Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6.
• Conference with legal counsel – Anticipated Potential Litigation
Government Code Section: 54956.9(ba) – 1 case – Celia Barberena
• Conference with legal counsel - Existing Litigation
Government Code Section: 54956.9
Arbitration of Hartnell College Faculty Association Grievance – 1 case –
Melissa Stave
• Public Employee Discipline/Dismissal/Release/Complaint
Government Code Section 54957 – 1 case: Classified Employee
(considered in public session at the request of the affected employee)
RECONVENED PUBLIC
SESSION – REPORT OUT
FROM CLOSED SESSION
Trustee Padilla-Chavez reconvened the public session at 8:10 p.m. and stated
there was no reportable action taken in Closed Session.
CLASSIFIED EMPLOYEE
HEARING
In compliance with Government Code Section 54957 and at the request of the
employee, the Board conducted a public employee discipline, dismissal, release,
complaint hearing per Government Code Section 54957.
At the conclusion of the hearing, the board took the following action:
Motioned (Donohue) seconded (DePauw), and by roll-call vote of 4-3 (No:
Montemayor, Freeman, Pruneda), the Board moved to adopted Resolution
12:17, Terminating Employment of Classified Employee.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 4, 2012
Page 6 of 7
ANNOUNCEMENTS
Trustee Padilla-Chavez announced the following:
1. Board Study Session, September 18, 2012, 5 p.m.
2. Regular Meeting, October 2, 2012, 5 p.m.
3. Board Study Session, October 16, 2012, 5 p.m.
ADJOURNMENT
The meeting adjourned at 9:45 p.m.
Erica Padilla-Chavez
Board of Trustees President
Willard Clark Lewallen
Board Secretary
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – SEPTEMBER 4, 2012
Page 7 of 7
APPENDIX A
9/17/2012
1
Hartnell Community
College District
2012-13
2012
13 Proposed Budget
September 4, 2012
Presented by Alfred Muñoz, CBO
2
Hartnell GF Proposed Budget 2012-13
Deficit Budget
Apportionment
Other Income
Total Revenue
Tentative
$31,002,598
1,877,360
32,879,958
Proposed
$30,786,556
2,138,900
32,925,456
Academic Salaries
Classified Salaries
Benefits
Supplies/Materials
Other Operating
$13,286,444
7,511,263
7,838,210
474,455
5,548,505
$13,392,660
7,488,440
7,518,374
474,955
5,090,956
Capital Outlay
Transfer
Total Expenditures
Deficit
RESERVE BALANCE
184,100
169,400
534,000
35,376,977
434,000
34,568,785
($2,497,019) ($1,643,329)
$6,726,965
1
9/17/2012
3
Change in FTES
Tentative Budget
7,100
Proposed Budget
6,752
4
2
9/17/2012
5
2011-12 Through 2015-16 Budget Outlook
Revenue, Expense, and Fund Balance
40,000,000
34,570,710
37,189,708
36,460,498
35,748,516
35,000,000
34,568,785
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
2011-12
2012-13
2013-14
2014-15
2015-16
(5,000,000)
Expenses
Balance
Revenue
5% Reserve
6
Graph Data Assumption
No change in staffing level 2012-13 through 2015-16
y
trigger
gg
No mid-year
Revenue
• 2012-13 Based on State approved budget
• No state funding for growth in 2013-14
• Growth funding 2.2% for 2014-15 through 2015-16
(based on legislative analyst office)
Expenses
Continued step increase in wages
Continued increase in cost of health benefits
Inflationary cost of supplies, materials and services
3
9/26/2012
APPENDIX B
Program/Construction Management
Review
José D. Nuñez
Vice Chancellor Facilities Planning, Maintenance & Operations
"Facilities Excellence"
San Mateo County Community College District

Three Campuses (1.4M GSF / 346 Acres)






25,000 Students / 1,000 Staff / Adjuncts
Capital Improvement Program $900M



Two Capital Bonds / State Capital Outlay
Parcel Tax
State / Regional Committees




Cañada College – Redwood City - 1968
Skyline College – San Bruno - 1969
College of San Mateo – San Mateo – 1963
District Office – San Mateo - 1978
ACBO - CBO/Facilities TF
CCCO/IOU Partnership
BAFS - Chair
Affiliations

APPA / DBIA / CCFC / SCUP / VFW / AUSA
"Facilities Excellence"
1
9/26/2012
Process

File Review with Felice Consulting





Budget
S h d l
Schedule
Scope (not reviewed)
Document Administration





Field Interviews

Felice Consulting
Selected Administrators
Selected Staff
Selected End Users




Site Visit




Athletic Fields
P ki Structure
Parking
St t
Learning Resource Center
Hartnell College Center (HCC)
Theater
Visual Arts Facility (VAF)
Center for Assessment and
Lifelong Learning (CALL)
Classroom Administration
Buildingg (CAB)
(
)
SMCCCD Program Overview



District Project Filing
IMPACT
BANNER Interface
"Facilities Excellence"
Observations


Competitive Fee Schedule
Extended Service (Not in Contract)




Budget Management




CCCO Interface
FUSION
5YCP (IPPs/FPPs)
Extremely Diligent
Excellent Grasp of Budget
Cash Flow Projections,
Projections Bond Series Distribution
Bond Oversight (not in contract)


Prepares agendas, reports, minutes, webpage, etc.
Annual Budget & Performance Audits
"Facilities Excellence"
2
9/26/2012
PM/CM Services – Overall Excellent

Master Schedule – Excellent



Several Projects Ahead of
Schedule
Great Construction/Academic
Coordination
Master Budget – Good



Well Maintained – Minor
Deficiencies
Project Administration – Good






Project
j
Procurement – Good


Effective Lynch Pin
Accounting - Excellent
Seamless Collaboration
Transition from paper to digital Weak
Filing & File Back Up – Weak
Construction Administration – Great

Close coordination with District
Prequalification of A&E’s



RFIs
Submittals
Change Orders
Procurement – Good

Bidding
"Facilities Excellence"
Hartnell Campus Site Visit

Clear Understanding of Master Plan
Great Attention to Detail
Great Synchronization of New and Old Architecture
ADA Path of Travel (Challenge)

Visual Arts Building Inefficient






Space
p
Utilization
ADA Ramp
Theater Lobby
"Facilities Excellence"
3
9/26/2012
Missed Opportunities

Infrastructure Master Planning










Storm Water
Electrical
Sanitary
HHW/CW
Low Voltage
Building Management System (BMS)
P ki St
Parking
Structure
t
Not
N t Fi
Finished
ih d
Quad Area Landscape
CAB Building needs full analysis
Former Technology Building Area
"Facilities Excellence"
SMCCCD Site Visit

Staff Orientation (July 17)



Damon Felice
J
Joseph
hR
Reyes
IMPACT PM/CM Software Overview



Project Filing/Numbering
BANNER Interface
College of San Mateo Campus Walk
"Facilities Excellence"
4
9/26/2012
DisCIP2
"Facilities Excellence"
DisCIP2-Projects
"Facilities Excellence"
5
9/26/2012
DisCIP2-Projects-358 CAN 13 Modernization
"Facilities Excellence"
IMPACT
"Facilities Excellence"
6
9/26/2012
Campus Map
"Facilities Excellence"
Recommendations





Provide FC digital storage space either on a District server or in the “Cloud”
Backup project files weekly on District servers
Share and protect electronic files
P
Procure
program & construction
t ti managementt software
ft
Establish a project numbering and filing system




Delegate more tasks and responsibility among subordinate staff
Work with selected FC members on:






Customer service
Interpersonal communications with owners
Best Practice - Establish a Prequalification System (DIR)


Accessed by all FC staff
Authorized Hartnell College staff.
Contractors / Major Subs
A&Es
Tailored for College specific needs.
Best practice - Establish a Measure H Program and Construction Web Site
Establish College relationship with CCCO vs. FC
"Facilities Excellence"
7
9/26/2012
Question & Answer
www.smccd.edu/facilities
José D. Nuñez, LEED AP
Vice Chancellor
Facilities Planning, Maintenance & Operations
(650) 574-6512
nunezj@smccd.edu
"Facilities Excellence"
8
Serial numbers for the MIG Welders for Surplus
LK 380220 N
LK 380218 N
LK 150192 N
LK 380222 N
L J 260418 B
MA 020599 N
LK 380219 N
LK 380210 N
LK 380216 N
L J 260419 B
LK 380224 N
APPENDIX C
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Disbursements
V. B.
Area
Status
Office of Support Operations
Prepared by Alfred Muñoz
Consent
BACKGROUND / SUMMARY
The attached lists of disbursements from District accounts are presented for ratification.
COUNTY WARRANTS
Any or all of the following funds:
General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled
Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria; SelfInsurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan, and Trust;
and Intercollegiate Athletics
DATE
08/06/12
08/13/12
08/15/12
08/22/12
08/29/12
WARRANT NUMBER
12950817
12951366
12951842
12952771
12953711
NO OF
WARRANTS
12950883
12951448
12951930
12952936
12953801
67
83
69
166
91
Subtotal
AMOUNT
$72,265.01
$290,888.47
$38,655.37
$580,229.32
$298,477.47
$1,280,515.64
Note: Legal fees in above summary total $45,908.57
CHECKING ACCOUNTS
General Fund Revolving
DATE
Aug 12
Aug 12
WARRANT NUMBER
10352
10360
10450
10450
Total
NO OF
WARRANTS
9
1
AMOUNT
$7,761.09
$4,772.98
$1,293,049.71
RECOMMENDATION
The administration recommends that the Board of Trustees ratify disbursements from District
accounts.
BUDGET IMPLICATION
None
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Curriculum Committee Actions
Area
Curriculum & Instructional Support
Prepared by: Stephanie Low, Dean
V. C.
Status
Consent
BACKGROUND / SUMMARY
The following actions were reviewed by faculty in the disciplines and approved by the
Curriculum
Committee, which is a standing committee of the Academic Senate:
REVISIONS: 2 courses
RCP-110, Foundations for Success (1.5 units)
Areas of Revision: minimum qualifications to include FELI graduates
ECE-71, Supervision of Adults in ECE Settings, (2 units)
Areas of Revision: course description, objectives, content, Methods of Evaluation,
materials, out-of-class assignments.
COURSE INACTIVATION: 4 courses
ECE-25, Preschool Learning Problem, (1 unit)
Discussion: Course is not currently needed in the ECE program and has been replaced
and updated by other courses.
EGN-1A, Plane Surveying (3 units)
ENG-101L, Intermediate Composition and Reading Lab (1 unit)
THA-2A, Art of Interpretative Speech (3 units)
Discussion: Theses courses had previously been scheduled for inactivation but no record
exists that inactivation was approved by the Committee.
NEW PROGRAMS: 1 degree
Sustainable Design—Associate of Science Degree
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the actions taken by the
Curriculum Committee from the September 6, 2012 meeting.
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Letter of Agreement – San Francisco
Community College District
V. D.
Area
Status
Office of Academic Affairs
Prepared By: Stephanie Low
Consent
BACKGROUND / SUMMARY
This agreement will connect Hartnell College early childhood education students with high
quality, experienced early childhood professionals. There are no budget implications.
Participants are paid directly from San Francisco Community College District.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the 2012-2013 Letter of
Agreement between Hartnell College and San Francisco Community District for the California
Early Childhood Mentor Program.
BUDGET IMPLICATION
None
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Wisdom Center Adult Day Health Care
V. E.
Area
Status
Office of Nursing and Allied Health
Prepared by Debra Kaczmar
Consent
BACKGROUND/SUMMARY
Students in the Hartnell Nursing Program need clinical experiences for persons in acute, long
term, and community care settings. The Wisdom Center ADHC will provide an opportunity for
students to work with registered nurses, licensed vocational nurses, nurse practitioners,
physicians, physical therapists, occupational therapists, clergy, social workers, and elder care
advocates. Students will observe and provide care to the elderly and to infirm adults at the
community center.
This clinical experience will broaden the opportunities that students have in community health
and will provide nursing care experiences for disabled and older adults who require adult day
care. Working with other nurses, nurse practitioners, therapists, and physicians allows the
students exposure to different healthcare roles and models of care for the older adult and for the
disabled. This experience will be an adjunct to acute care and community health experiences.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the agreement between
Wisdom Center Adult Day Health Care and Hartnell College, for clinical learning of nursing
students.
TERM
September 18, 2012 with a six-month written termination clause by either party
BUDGET IMPLICATIONS
None
AGENDA ITEM FOR BOARD MEETING OF
Title
October 2, 2012
Number
Renewal of Instructional Agreement with
the California Child Development Training
Consortium (CDTC)
V. F.
Area:
Status
Office of Academic Affairs
Prepared By: Stephanie Low
Consent
BACKGROUND / SUMMARY
Hartnell College has been a member of the Child Development Training Consortium (CDTC)
since 1992-93. The consortium is designed to address the critical shortage of qualified
childcare workers in the state of California. This program supports the professional growth and
development of childcare providers already working the field. Funding from the CDTC
provides student scholarships to cover their course fees, resource books, instructional materials,
videos, and supplies that support instruction.
Hartnell College has received a renewal of Child Development Training Consortium (CDTC)
grant of $10,000. Of which, forty-eight (48%) percent or $4,800 is for direct reimbursement of
tuition to students. The other fifty-two percent (52%) or $5,200 is for supplies, books,
transportation for field trips, and instructional materials.
The funding, on the average, can serve 125 students employed as caregivers, teacher assistants,
teachers, and other related jobs in licensed Early Childhood Education (ECE) programs and
agencies.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the Instructional Agreement
between the Yosemite Community College District/Child Development Training Consortium
and Hartnell College for academic year 2012-13.
TERM
September 1, 2012 –June 30, 2013
BUDGET IMPLICATION
Source of Funding
State: $10,000
AGENDA ITEM FOR BOARD MEETING OF:
October 2, 2012
Title
Grant Sub-award through University
Corporation (Foundation) California State
University, Monterey Bay for
Implementation of e-Transcript Services
Number
Area
Status
Office of Student Affairs
Prepared by Mary Dominguez
Consent
V. G.
BACKGROUND / SUMMARY
From time to time, Hartnell College is included as a partner or sub-recipient of a grant submitted
by another college, university or organization. Unlike grants that originate with Hartnell
employees, applications such as this one are not brought to the Board for approval unless the
grant is funded and the college has been so notified.
The CSUMB Foundation has awarded a sub-award of $10,000 of which Hartnell will be a
one-time recipient for implementation of e-transcript services. It is anticipated that etranscript services will be available to students at the end of fall grades.
RECOMMENDATION
The administration recommends that the Board of Trustees authorize the administration to
enter into an agreement to accept funds from the University Corporation (Foundation)
California State University, Monterey Bay (CSUMB) as a sub-recipient of these one-time
grant funds.
TERM
September 24, 2012 through October 12, 2012
BUDGET IMPLICATION
Source of Funds
Federal: $10,000
AGENDA ITEM FOR BOARD MEETING OF:
October 2, 2012
Title
Title V Grant Sub-award through Gavilan
College: Award Number P031S120075
Streamlined Career Transfer Pathways
Number
Area
Status
V. H.
Office of Academic Affairs and Accreditation Consent
Prepared by Kelly Locke
BACKGROUND / SUMMARY
From time to time, Hartnell College is included as a partner or sub-recipient of a grant submitted
by another college, university or organization. Unlike grants that originate with Hartnell
employees, applications such as this one are not brought to the Board for approval unless the
grant is funded and the college has been so notified.
Gavilan College has been awarded a Title V grant of $775,000 per year for 5 years with subawards to Hartnell College. The sub-award amounts are:
Year 1
Year 2
Year 3
Year 4
Year 5
Total
$201,400
$198,463
$209,556
$200,681
$201,842
$1,011,942
RECOMMENDATION:
The administration recommends that the Board of Trustees authorize the administration to
enter into an agreement to accept funds from Gavilan College as a sub recipient of these
grant funds.
TERM
October 1, 2012 through September 30, 2017
BUDGET IMPLICATION
Source of Funds
Federal: $1,011,942 (Title V Higher Education-Institutional Aid grant)
AGENDA ITEM FOR BOARD MEETING OF:
October 2, 2012
Title
Amendment to Sub-award through The
Regents of the University of California,
University of California, Santa Cruz for the
Baccalaureate Bridge to the Biomedical
Sciences Program (ACCESS)
Number
Area
Office of Advancement
Prepared by: Jackie Cruz, Director
Status
Consent
V. I.
BACKGROUND / SUMMARY
Hartnell has been the recipient of the ACCESS sub-award since 2009. The sub-award supports
the training of study session leaders (SI’s) to conduct collaborative learning sessions for
biology and chemistry students. The leaders work in conjunction with faculty, developing
study session problem sets and review questions. Students recruited apply for paid summer
research internships in the Biomedical Sciences at UCSC. This year's sub-award increased to
$17,174 for continued performance through July 31, 2013.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the amended sub-award
agreement between The Regents of the University of California, University of California, Santa
Cruz and Hartnell College for the Baccalaureate Bridge to the Biomedical Sciences Program
(ACCESS).
BUDGET IMPLICATION
Source of Funds
Federal: $17,174
AGENDA ITEM FOR BOARD MEETING OF:
October 2, 2012
Title
Agreement for Professional Services with
HGHB Architecture, Planning, Urban
Design
Number
Area
Status
Office of Facilities / Asset Management
Prepared by: Joseph Reyes, Director
Consent
V. J.
BACKGROUND / SUMMARY
The College Administration Building (CAB) North Renovation project will consist of a
complete renovation to the first floor. It is anticipated that the space will house Human
Resources, both the HEP and TRiO programs, Academic Affairs, conference rooms, general
offices and spaces which are still to be determined.
The scope of work will consist of, but not be limited to, meeting with the users and staff to
program the space, design the space, and submit those plans to Division of the State Architect
(DSA) for review & approval and to work with the District during construction & close-out.
The preliminary schedule is to have the project designed and submitted to DSA by the end of
2012, bidding for construction in mid-2013, and construction finishing in late 2013.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the agreement with HGHB
Architecture, Planning, Urban Design, a Monterey-based firm, for the programming and design
of the CAB North Renovation project.
TERM
October 2, 2012 thru June 30, 2014
BUDGET IMPLICATION
Source of Funds
Local: Measure H
$118,000
HGHB
September 10, 2012
Dr. Willard Lewallen, Superintendent, President
Hartnell College
411 Central Avenue,
Salinas, CA. 93901
Re: Hartnell College CAB Building, 1st floor north renovation
Dear Damon:
Thank you for the opportunity to propose Architectural Services for the above referenced project.
The scope of services which we propose is based on our understanding of the Architectural and Engineering services needed to execute the renovation of the 1st floor north portion of the CAB building at the Hartnell Salinas Campus including DSA approval, bidding and construction.
This project involves the comprehensive renovation of approximately 9000 square feet of existing
space at the first floor of the north tower of the CAB building. The scope of the improvements is generally portrayed in the attached plan drawing labeled “Option G-2” dated September 10, 2012. We
anticipate that the work will involve extensive re-partitioning, replacement of all finishes, ceilings,
doors, electrical and data systems, plumbing and mechanical distribution systems. Limited structural modifications will be made to facilitate the new plan but will be below the threshold requiring
systemic seismic upgrading. We anticipate that the construction cost of the improvements exclusive
of F.F.& E and soft costs will be approximately $1,200,000. The work will be submitted to DSA as
a “full” submittal requiring Structural, Fire and Life Safety and Access Compliance Approval. We
understand that the schedule for this project requires submittal to DSA before the end of 2012.
The scope of our work for this authorization will involve complete architectural services through
construction administration and project closeout. The work will include the services of our: 1)
Structural Engineer, Donald C. Urfer & Associates, Inc. 2) Electrical Engineer, Aurum Consulting
Engineers and 3) Mechanical Engineer, Axiom Engineers. We propose to execute our services for
the work for a lump sum fee of $118,000. We have included an allowance for the usual reimbursable
expenses in the above fee. Invoices will be billed monthly and in proportion to the percentage complete.
In making this proposal we have assume the following:
1)
Identification of Hazardous Materials that may be present in the existing construction will be
identified and specified for abatement by others.
2)
DSA fees will be paid by the District.
We hope this proposal is clear and responsive to the District’s needs.
Please call me if I can clarify anything.
Sincerely,
HGHB
Architecture • Planning • Urban Design
Kenneth Scates, AIA
President
9699 Blue Larkspur Lane, Suite 201
Monterey, California 93940
Telephone: 831.375.9594
Facsimile: 831.646.9042
CORRECTED
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Request for Proposal/Call for Bids: Lease
of Farmland at Hartnell College Alisal
Campus
V. K.
Area
Status
Office of Support Operations
Prepared by Joseph Reyes
Consent
BACKGROUND / SUMMARY
On November 29, 2011, the Board approved that approximately one hundred (100) acres of
farmland be leased for a period of one (1) year. The current Amendment #4 to Agricultural
Lease Agreement for Alisal Campus Farmland by and between Hartnell Community College
District and Franscioni Brothers, LLC (aka REFCO, LLC), will expire on December 2, 2012.
If the Board authorizes, sealed bids will be received, opened, and read aloud by the Director of
Facilities, Operations, and Asset Management in the Maintenance Building on October 18,
2012 at 3:00 p.m. The new lease will then commence on December 3, 2012.
RECOMMENDATION
The administration recommends that the Board of Trustees authorize the administration to open
a Request for Proposal/Call for Bids for the lease of approximately one hundred (100) acres of
farmland located at the Hartnell College Alisal Campus near the intersection of East Alisal
Street and Alisal Road.
BUDGET IMPLICATION
The lease of farm land generates income for the College. The minimum bid will be One
Thousand Six-Hundred Twenty-Six ($1,626) Seven Hundred Fifty Dollars ($750) per acre,
per year.
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Board Travel
V. L.
Area
Status
Superintendent/President
Prepared by: Dr. Willard Lewallen
Action
BACKGROUND / SUMMARY
Student Trustee Luchini has requested to attend The Fall Student Leadership Conference,
Students Advocating for Students: Our Future Leaders, scheduled October 19-21, 2012, is
at the Los Angeles Airport Hilton. The California Community College Student Affairs
Association is the sponsor the conference.
Student Trustee Luchini-Duran plans to ride share with members of the Associated
Students. The estimated cost (registration, lodging, meals, and incidentals) to attend the
conference is $700.
Trustees Freeman and Pruneda have requested to attend the Association for Community
College Trustees 43rd Annual Leadership Congress. The conference scheduled October 1013, 2012, is in Boston. The estimated cost (airfare, lodging, registration, meals, and
incidentals) to attend the conference is $3,000 per trustee.
RECOMMENDATION
The administration recommends that the Board of Trustees approve the travel for Student
Trustee Duran Luchini and Trustees Freeman and Pruneda to attend leadership conferences.
BUDGET IMPLICATION
The workshop paid from unrestricted general funds.
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Personnel Actions
V. M.
Area
Status
Human Resources & Equal Employment
Opportunity
Consent
Prepared by: Terri Pyer
RECOMMENDATION
The administration recommends that the Board of Trustees approves and ratifies the personnel
actions as listed:
Approval of:
1
resignation of full-time faculty employee
Ratification of:
2
1
91
15
1
7
6
88
hires of full-time faculty employees
appointment of regular classified position
part-time instructor hires for fall semester
appointments of professional experts
appointment of donated instructor
appointments of volunteer positions
appointments of substitute positions
student worker hires for fall semester
DETAIL
I.
Retirements, resignations, releases, and leave requests
A. Ratify resignation of full-time faculty employee:
1. Robert Klevan, full-time, tenure-track, Music Instructor – Fine Arts (#F-17),
effective September 11, 2012.
Page 1 of 8
II.
Appointments:
A. Ratify appointment of full-time academic personnel:
1.
2.
Steve Ettinger, full-time, tenure-track, Music Instructor – Fine Arts (#F-17),
Column D, Step 6, effective September 11, 2012.
Tanya Ho, full-time, Respiratory Care Practitioner Program Director/Instructor –
Nursing and Allied Health (#F-118), Column B, Step 13, effective October 15,
2012.
B. Ratify appointment of classified employee:
1.
Alejandra Moreno, part-time, 25 hours per week, 12 months per year, Assessment
Technician – Student Affairs, (#CC-142), Range 15, Step B, effective September
5, 2012. This action represents a transfer from Counseling Data Technician –
Student Affairs.
C. Ratify appointments of part-time instructors for fall semester 2012:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
Guy Agrati, Nursing
Patrizia Ahlers-Johnson, Psychology
Gerardo Aleu, Mathematics
Alejandro Arce, Photography
Mary Bains-Fort, Alcohol & Other Drugs
Ed Barber, Physical Education
Amy Barrett-Burnett, Counseling and Alcohol & Other Drugs
Eric Becerra, Counseling
Laura Berger, Library
Connie Brick, Nursing
Elsa Brisson, Family Consumer Studies
Jeff Bynes, English
Juan Campos, Business Office Technology
Bobby Carrillo, Administration of Justice
James Carter, Team Self-Management
Denise Castro, Health Education
Liz Cecchi-Ewing, Library
Luis Chacon, Ethnic Studies
Denise Cook, Learning Skills
Nichole Crais, Heath Education
Gloria Curtis, Library
Jordan Daniels, Construction
Philip Deutschle, Astronomy
David Doglietto, Administration of Justice
Jovita Dominguez, Nursing
Paul Doughty, English as a Second Language
Thu Duong, Library
Page 2 of 8
28. Jeffrey Eaton, Physical Education
29. Warren Edmonds, Business
30. Jorge Espinas, Nursing
31. Steve Ettinger, Music
32. William Faulkner, Music
33. Jennifer Fellguth, Library
34. James Frye, English as a Second Language
35. Susan Fujimoto, English
36. Gary George, Physical Education
37. Toni Gifford, Nursing
38. Richard Givens, Physical Education
39. James Goodwin, Chemistry
40. Marvin Grim, Physical Education
41. Ruth Groner, Nursing
42. Albar Guerrero, Physical Education
43. Elvia Guzman, Counseling
44. Justin Hansen, Physical Education
45. Frank Henderson, Instructional Aide. Appointment based on equivalency as
follows: Master’s in educational counseling. All units are in the education
discipline (47 units) equivalent to a master’s degree in education.
46. Dina Hooks, American Sign Language
47. Chris Houston, English
48. Carolyn Jensen, Mathematics
49. Jeffrey Kessler, Psychology
50. Stephanie Kever-Frizzel, Nursing
51. Rhonda Kirkpatrick, Theater Arts
52. Robert Klevan, Music
53. John Koza, Music
54. Larry Lachman, Psychology and Alcohol & Other Drugs
55. Sylvia Langland, Family Consumer Studies
56. Vince Lewis, Counseling
57. David Lofte, Mathematics
58. Anne Lopez, Administration of Justice
59. Jose Lopez, Business Office Technology
60. Alfredo Martinez, Administration of Justice
61. Joseph Martinez, Counseling
62. Paul MacDonald, Physical Education
63. Suzzane Mansager, English
64. Carl Maxey, Construction
65. Kathleen McGuinness, Nursing
66. Rosalinda McNamara, Library
67. Ernest Mercuri, Political Science
68. Linda Minor, Nursing
69. Cathy Noble, Counseling
70. Jose Oviedo, Physics. Appointment based on equivalency as follows: Master’s
in electrical engineering related to physics; has 15 graduate units in physics, and
8 upper division/graduate level units.
Page 3 of 8
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
83.
84.
85.
86.
87.
88.
89.
90.
91.
Samuel Pacheco, History
Gerardo Perez, Business
Linda Plummer, Library
Humberto Rico, Spanish
Vicki Robison, History
Jorge Rodriguez-Torres, Business
Ralph Royer, Agriculture Industrial Technology
Nancy Saldaña, Counseling
Phyllis Sanchez, Psychology
Keith Sashegyi, Mathematics
Charmaigne Scott, Business Office Technology
Steve Seymour, Physical Education
Donna Staunton, Nursing
Alexandre Stoykov, Agriculture Computer Applications
Sarah Swaty, English
James Thompson, Biology
Mary Ann Toney, Physical Education
Paula Tyler, Physical Education
Theodis Windham, Physical Education
Bill Yanowsky, Physical Education
Paul Yun, English
D. Ratify appointments of Professional Experts:
The athletic program, including summer sports campus, provides competitive opportunities
for Hartnell students, and professional experts assist coaches in fulfilling the program’s
mission:
1. Frank Alvarado, $300 total, summer camp assistant soccer coach, July 23 –
August 3, 2012.
2. Veronica Cortese, $2,500 total, assistant volleyball coach, July 23 – December
3, 2012.
3. Rachel Heavin, $200 total, coaching assistant, July 16 – 20, 2012.
4. Tran Kevin, $2,000 total, assistant volleyball coach, July 23 – December 3,
2012.
5. Rafael L. Ruiz, $2,500 total, assistant women’s soccer coach, August 20 –
December 3, 2012.
6. Mark Temple, $2,000 total, summer camp swim camp, June 18 – July 27,
2012.
Physical Education swim classes require lifeguard services.
7. Andre Kenneth Carrillo, $15/hr (4 hrs/wk), lifeguard, September 3, 2012 –
June 30, 2013.
The Foster Kinship Care Education Program (FKCE) provides advanced training for current
and prospective foster, relative, and non-related extended family member, caregivers, adoptive
Page 4 of 8
parents, and local agency employees; and support for foster home recruitment activities. This
grant-funded program is a joint effort of the California Community College Chancellor’s
Office and the Department of Social and Employment Services (DSES). Assignments include
orientation leaders, trainers, childcare and activity providers, and program coordination.
8. Juana Jaimes, $22/hr (as needed), DSES trainer, August 1, 2012 – June 10,
2013.
9. Juana Jaimes, $50/hr (as needed), DSES translator, August 1, 2012 – June 10,
2013.
Provide one-on-one training on the basics of overseeing the Student Life Department,
including parliamentary procedures, the Brown Act, student clubs, book lenders, ID sales, and
fiscal responsibilities. Funded with ASHC funds.
10.
Irene Rasmussen, $25/hr (20 hrs/wk), trainer, September 1 – 21, 2012.
Translation of documentation for the counseling department.
11.
Martha Pantoja, $49.78/hr (8 hours total), translator, July 1 – 14, 2012.
Lab instruction assistants are required to meet Board of Registered Nursing (BRN)
requirements for specific student-to-certified-instructor ratios.
12. Gillian Camany, $30/hr (5.5 hrs/wk), instructional aide, August 20, 2012 –
June 30, 2014.
Supplemental Instruction (SI) is a peer-led academic support program that helps students
enrolled in certain historically challenging courses. SI leaders in the Tutorial Center facilitate
student learning through out-of-class discussion and study skills support.
13.
Alexander Sigala, $11.65/hr (30 hrs/wk), lifeline tutor, August 13 – December
21, 2012.
The Music Department’s College Choir and Chamber Singers require an accompanist during
classes for fall semester.
14.
2012.
Barbara Vella, $20/hr (10 hrs/wk), accompanist, August 20 – December 21,
The financial aid program administers both federal title VI financial aid and state financial aid
programs to the College’s students. The consultant will work on implementing new SAP
regulations, consumer information, and setting up clock-hour payment process for LVN
students.
15.
Bonnie Brown, $40/hr (8 hrs/wk), financial aid consultant, July 1 – December
21, 2012.
E. Ratify appointment of donated instructor:
Page 5 of 8
1.
Gabriel Regalado, Electrical Apprenticeship. Appointment based on equivalency
as follows: has adequate coursework for an AA degree, 101.5 units including 18
breadth required courses. Current electrical contractor's license. 20 years of work
in the electrical field.
F. Ratify appointments of volunteers:
1.
2.
3.
4.
5.
6.
7.
Mark Cisneros, Physical Education
Mac Coronado, Physical Education
Ramon Hernandez, Physical Education
Savanna Lindow, Physical Education
Robert Missio, Physical Education
Melissa Perez, Physical Education
Arthur J. Testani, Physical Education
G. Ratify appointments of substitutes:
1.
2.
3.
4.
5.
6.
Yesenia Contreras, $16.52 (as needed), division administrative assistant,
August 21 – December 31, 2012.
Alicia Fregoso, $20.58/hr (25 hrs/wk), program assistant – ACE, August 28 –
November 30, 2012.
Belen Gonzales, $16.52 (10-15 hrs/wk), division administrative assistant,
September 4 – October 26, 2012.
Christian Regalado, $14.99/hr (30 hrs/wk), A&R technician, September 4 -24,
2012.
Maria Rose, $15.73/hr (20 hrs/week), student services technician, August 14 –
September 7, 2012.
Holly Southworth, $16.14.hr (40 hrs/wk), instructional associate, August 13 –
December 21, 2012.
H. Ratify appointments of student workers for fall 2012:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Monica Andrade, Child Development Center, Student Worker II
Yesmin Arevalo DeAnda, Child Development Center, Student Worker IV
Norma Armenta, Child Development Center, Student Worker II
Colin Auxier, Information Systems, Student Worker IV
Kristen Ayon, Child Development Center, Student Worker I
Irma Barajas, Child Development Center, Student Worker IV
Liliana Bautista, DSP&S, Student Worker III
Antonio Berber, Library, Student Worker I
Nicholas Bogdan, Computer Lab, Student Worker II
Maria Carranza, Child Development Center, Student Worker III
Anita Casarez, Student Affairs, Student Worker II
Nora Castellanos de Lopez, Child Development Center, Student Worker I
Arturo Castro, Cafeteria, Student Worker I
Sandra Castillo, Financial Aid, Student Worker I
Juan Castro, Tutorial Center, Student Worker III
Page 6 of 8
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
Claudia Cerna, Tutorial Center, Student Worker III
Maleny Chavez, Child Development Center, Student Worker I
Maria Rosario Chua, Tutorial Center, Student Worker III
Yanira Cortez, Cafeteria, Student Worker I
Forisel Cruz-Cruz, Tutorial Center, Student Worker III
Liliana Diaz, Human Resources/EEO, Student Worker I
Jesus Edeza, Tutorial Center, Student Worker III
Bianca Espinoza, Human Resources/EEO, Student Worker I
Mayra Espinoza, HEP, Student Worker I
Selina Espinoza, Student Affairs, Student Worker III
Laura Flores, EOPS, Student Worker II
Mariah Flores-Fonseca, Tutorial Center, Student Worker III
Jacqueline Gacayan, EOPS, Student Worker II
Michelle Gagon-Smith, Advancement Office, Student Worker II
Danielle Galvan, EOPS, Student Worker II
Claudia Garcia, Tutorial Center, Student Worker III
Rodolfo Garcia, Tutorial Center, Student Worker III
Tenisha Garibaldo, Cafeteria, Student Worker I
Shannon Gattis, Student Activities, Student Worker III
Gabriela Godinez, Child Development Center, Student Worker I
Angelica Gomez, EOPS, Student Worker II
Jessica Gonzales, Student Affairs, Student Worker III
Jocelyn Gonzalez de la Cruz, Tutorial Center, Student Worker III
Gabriel Hernandez, Information Systems, Student Worker III
Brandee-Lynn Ho, Cafeteria, Student Worker I
Juan Huerta, Child Development Center, Student Worker III
Beau Hunter, Tutorial Center, Student Worker II
Zachary Johnson, Information Systems, Student Worker III
Daniel Klindt, Academic Affairs, Student Worker I
Monica Lara, Child Development Center, Student Worker II
Leilani Lewellyn, Cafeteria, Student Worker I
Ivan Lopez Mendoza, Tutorial Center, Student Worker III
Salvadora Lopez, Child Development Center, Student Worker III
David Magill, Cafeteria, Student Worker I
David Magill, Tutorial Center, Student Worker III
Manuel Malagon Villagomez, Information Systems, Student Worker III
Eduardo Margarito, Information Systems, Student Worker III
Elia Martinez, Tutorial Center, Student Worker II
Rosaura Martinez, Child Development Center, Student Worker III
Caitlin McGowan, Counseling, Student Worker I
Lorena Mendoza, ACE Program, Student Worker II
Miriam Mendoza Torres, Child Development Center, Student Worker I
Karina Montejano, Tutorial Center, Student Worker III
Leonel Munoz, GEAR Up, Student Worker III
Mezairah Niduaza, Library, Student Worker I
Rexavalmar Niduaza, Information Systems, Student Worker III
Rosalia Olivera, Child Development Center, Student Worker IV
Page 7 of 8
63.
64.
65.
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
83.
84.
85.
86.
87.
88.
George Omictin, Tutorial Center, Student Worker III
Luis Oropeza, Library, Student Worker I
Leticia Ortega Lopez, HEP, Student Worker I
Matilde Pamatz, TRIO/SSS, Student Worker II
Rohit Patel, Tutorial Center, Student Worker III
Melissa Pena, Child Development Center, Student Worker I
Olga Pena Fuentas, Child Development Center, Student Worker III
Ana Perez Gutierrez, Cafeteria, Student Worker I
Luis Perez Silva, Tutorial Center, Student Worker II
Nancy Perez, King City Center, Student Worker III
John Pineda, ACE, Student Worker II
Eduardo Puentes-Ornelas, Cafeteria, Student Worker I
Robert Ramirez, Cafeteria, Student Worker I
Jhanic Ramos, Cafeteria, Student Worker I
Karina Ramos, Tutorial Center, Student Worker III
Maria Isabel Reyes Carranza, TRIO/SSS, Student Worker II
Graciela Rodriguez, Tutorial Center, Student Worker II
Maria Rodriguez Villa, Tutorial Center, Student Worker III
Crystal Roque-Jimenez, Child Development Center, Student Worker I
Manuel Rosales, Cafeteria, Student Worker I
Maria Santana Barragan, Child Development Center, Student Worker II
Ariel Torres, Student Life, Student Worker II
Ana Maria Uribe Vallejo, GEAR Up, Student Worker III
Jaime Vasquez, Tutorial Center, Student Worker IV
Jessica Vera, Counseling, Student Worker I
Alejandro Zarate, Cafeteria, Student Worker I
Page 8 of 8
ACTION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Budget Revisions
VI. A.
Area
Status
Office of Support Operations
Prepared by Alfred Muñoz
Action
BACKGROUND / SUMMARY
The Board of Trustees recognizes that the annual budget of the District is a financial plan and is
subject to adjustments during the fiscal year caused by changes in enrollments, programs,
services, and the cost of goods and services.
Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget
revisions consist of transfers between major object expenditures or from the appropriations for
contingencies, as well as budgetary increases for the use of funds not included in the original
budget.
All budget entry numbers are assigned automatically assuring a complete sequence accounting.
Numeric breaks on the attached report are due to the exclusion of budget transfers, which do not
require Board approval. The accompanying Budget Journal Entry Detail Report was produced
directly from the accounting software.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify budget revisions for FY 20122013 numbered 9960 to 9967.
BUDGET IMPLICATION
The Unrestricted General Fund budget remains unchanged.
The Restricted General Fund budget remains unchanged.
Associated Student Body Fund (71) budget remains unchanged.
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Adopt Gann Limit Resolution No. 12:18
Establishing Appropriations Limit for
2012-2013
VI. B.
Area
Status
Office of Support Operations
Prepared by: Al Muñoz
Action (roll-call)
BACKGROUND / SUMMARY
On November 6, 1979, the voters of California adopted a constitutional amendment that requires
appropriations limits be established each year. The Gann Limit is a limitation imposed by the
State on the amount of revenue the District may receive and expend. The amount changes from
year-to-year based upon a consumer price index and an enrollment change factor. The prior
year’s limit is adjusted by the two factors to arrive at the current year’s limitation. The
appropriations that are subject to this limit are generally tax revenues such as the State
apportionment, local property taxes, and the interest earned on those monies. The aggregate of
these funds from taxes and interest thereon must not exceed the new limit that was calculated by
applying the consumer price index and enrollment factor.
The limit calculated for 2012-2013 fiscal year is $56,648,885. The appropriations for Hartnell
Community College District, which are subject to the limit, are $28,672,750.
RECOMMENDATION
The administration recommends that the Board of Trustees adopt Resolution No. 12:18,
Establishing the Appropriations Limit for 2012-2013.
BUDGET IMPLICATION
None.
HARTNELL COMMUNITY COLLEGE DISTRICT
RESOLUTION NO 12:18
Establishing the Appropriations Limit for 2012-2013
WHEREAS, on November 6, 1979, the people of California passed Proposition 4, a
constitutional amendment requiring appropriation limits for State and local government units;
and
WHEREAS, Senate Bill 1352, Chapter 1205 of 1980, implements Proposition 4, and requires
the Board of Trustees to establish by resolution an appropriations limit each fiscal year
beginning with 1981-1982; and
WHEREAS, the Board of Trustees has directed that the appropriations for the fiscal year
2012-2013 be developed in accordance with the provisions of Senate Bill 1352; and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby establishes a
fiscal year 2012-2013 appropriations limit of $56,648,885.
PASSED AND ADOPTED this 2nd day of October 2012, by the following vote:
AYES:
NOES:
ABSENT:
President, Board of Trustees
ATTEST:
Secretary, Board of Trustees
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Hartnell CCD Board of Trustees Strategic
Priorities
VI. C.
Area
Status
Office of the Superintendent/President
Prepared by Willard Lewallen
Action
BACKGROUND / SUMMARY
Hartnell CCD Board of Trustees engaged in a discussion about strategic priorities for the district
at its July 25, 2012 board development session. Prior to the session, board members provided
analysis about the district through a SWOT analysis (Strengths, Weaknesses, Opportunities,
Threats). The outcomes from the SWOT analysis provided some raw material for engaging in
discussion about strategic priorities. A facilitator assisted the discussion and helped the board in
identifying potential strategic priorities. Additionally, the superintendent/president presented
information about how the board's strategic priorities would fit into the district's strategic
planning process. Following the July 25 session, the facilitator prepared a report summarizing
the outcomes. At its August 28, 2012 board development session, the board reviewed the
summary of the initial discussion about strategic priorities and received a draft list of strategic
priorities (attached) prepared by the superintendent/president based on the summary.
RECOMMENDATION
The administration recommends that the Hartnell CCD Board of Trustees adopt the attached list
of strategic priorities so that district personnel can engage in a strategic planning process.
BUDGET IMPLICATION
None.
HARTNELL CCD BOARD OF TRUSTEES
STRATEGIC PRIORITIES
STUDENT SUCCESS
STUDENT ACCESS
EMPLOYEE DIVERSITY AND DEVELOPMENT
EFFECTIVE UTILIZATION OF RESOURCES
INNOVATION AND RELEVANCE FOR EDUCATIONAL PROGRAMS AND
SERVICES
PARTNERSHIPS WITH INDUSTRY, BUSINESS, AGENCIES, AND EDUCATION
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
2012-13 Budget Adjustment
VI. D.
Area
Status
Office of Support Operations
Prepared by: Al Muñoz
Action
BACKGROUND / SUMMARY
Adjust FTES budget cost to reflect increase in FTES from 6,750 to 6,910. The increase is to
account for estimated concurrent enrollment not included in original budget proposal for fiscal
year 2012-13.
RECOMMENDATION
The administration recommends the Board of Trustees approve the increase in FTES from 6,750
to 6,910 with no change to Board approved deficit.
BUDGET IMPLICATION
Academic salaries and benefits expenditures increase by approximately $250,000.
These expenditures will be offset by the following.
New revenue - mandated costs reimbursements of $150,000.
Reduce transfer out of general fund to capital outlay fund by $100,000.
There will be no change to Board approved budget deficit in the amount of $1.6 million.
Revised 9/12
Hartnell College 2012-2013 FTES Targets
Funded FTES = 6,527 if Proposition 30 passes
Funded FTES = 5,995 if Proposition 30 fails
Summer 2012 Targets 11.5% of Total FTES
Location
Total Summer 2012
Adjustments
9-24-12
12-13
% FTES change
Projected Actual FTES from previous
FTES
Su 2011
year
813
776
5%
Fall 2012 Targets 46.0% of Total FTES
Location
Total Fall 2012
12-13
% FTES change
Projected Actual FTES from previous
FTES
Fall 2011
year
3,142
3,231
3,282
-4%
Spring 2013 Targets 42.5% of Total FTES
Location
Total Spring 2013
Summer 2012 Target
Fall 2012 Target
Spring 2013 Target
2012-2013 FTES Target
12-13
% FTES change
Projected Actual FTES from previous
FTES
Sp 2012
year
2,955
2,706
3,266
**Actual FTES
3,142
2,955
6,910
813
3,231
2,706
6,750
-10%
2011-2012
7,324
-6%
**7106 FTES Submitted to Chancellor's Office after repeats, K-12, etc. (funded 6463)
Source: EIS System/Scheduling & Curriculum Office
2012-2013 FTES Targets adjustments for board agenda 9-26-2012.xlsx 9/26/2012 7:14 PM
AGENDA ITEM FOR BOARD MEETING OF:
October 2, 2012
Title
Permission for Gavilan CCD to Offer
Education Services in Hartnell CCD
Number
Area
Office of the Superintendent/President
Prepared by Willard Lewallen
Status
Action
VI. E.
BACKGROUND / SUMMARY
The Gavilan CCD requests to offer water technology training in the Hartnell CCD.
•
To date Gavilan CCD has not conducted any education and/or training in the Hartnell
CCD. They have offered water technology classes in the Cabrillo and MPC districts
with their permission.
•
Gavilan CCD was asked to consider offering some of the water classes in Castroville by
the General Manager of the Castroville CSD who is also treasurer of the Monterey Bay
Water Works Association. They feel that it is a central location which would be of
benefit to water agency employees in the area.
•
As background, Gavilan CCD started the water training program after meeting with a
former Hartnell water training instructor after the program was discontinued at Hartnell.
They currently offer classes through contract and community education, as well as an
Associates of Arts in Water Resource Management. They have been offering water
classes since October 2009. Gavilan CCD just completed a 2 year grant to develop the
curriculum and they have an active advisory committee for the program.
Hartnell CCD has no current or future plans to offer any such classes or program. If at some
point in the future we decide to pursue the development of such a program, we can specify that
we reserve the right to rescind permission to be in our district (if action is taken to grant them
permission). It is important to note that the development of Career Technical Education
programs is done on a regional basis. With some exceptions (e.g., nursing), many programs are
developed such that not every college has the same programs, particularly when CCDs are in
close proximity to each other. As all CCDs experience reduced funding it is likely that CCDs
will engage in further cooperation and collaboration to deliver education services within each
other's districts. The Hartnell CCD cannot be all things to all people under current fiscal
conditions and the learning needs are great throughout our region. We want to facilitate the
development of education opportunities for all who can benefit from those opportunities,
whether we are the provider or not.
RECOMMENDATION
The administration recommends that the Hartnell CCD Board of Trustees grant permission to
Gavilan CCD to offer water technology training opportunities within the Hartnell CCD.
AGENDA ITEM FOR BOARD MEETING OF:
October 2, 2012
Title
Number
Award Bid and Authorize Administration to
enter into a Contract with Dilbeck and Sons,
Inc., lowest responsive and responsible
bidder
Area
Status
Office of Facilities / Asset Management
Prepared by: Joseph Reyes
Action
VI. F.
BACKGROUND / SUMMARY
The Technical Training Building (TTB) project will be the second building on Hartnell
College’s Alisal Campus. The project has a total of 15,700 SF and will be the first LEED
Certified building for the District. The building will house the diesel and auto mechanic
programs as well as a large 2,500SF lab space for the construction program. The diesel and
auto program focuses on large diesel trucks, farm and construction equipment, mass transit
buses, general automobile repair, maintenance and electrical vehicle technology. The
construction lab design was based off the construction management lab at Cal Poly, San Luis
Obispo.
The board of trustees approved the agreement with NTD Architecture to design a 10,000 square
foot building at the May 4, 2010 meeting. At the time, the TTB would house the auto and
diesel programs, which had been housed in the demolished VoTech building and were currently
in an existing building at the Alisal Campus.
Once the programming of the building started, the administration increased the square footage
of the building to the current 15,700 so that it could accommodate the auto technology
program, the diesel technology program, and the sustainable construction technology program.
In addition to the increase in square footage, the building is to be Hartnell’s first LEED
certified building.
The project bid the first time on July 11, 2012. The board took action at the August 21, 2012
meeting to reject all bids and gave administration direction to re-bid the project. The project
bid again on September 18, 2012 and Dilbeck and Sons, Inc. was the low bidder at $4,965,171.
CONTRACTOR
LOCATION
BID AMOUNT
DILBECK AND SONS
SALINAS, CA
$4,965,171
SEWARD L. SCHREDER
REDDING, CA
$5,177,800
TOMBLESON
SALINAS, CA
$5,197,976
OTTO
MONTEREY, CA
$5,246,000
The project is scheduled to start in mid-October. Completion is scheduled for December 2013
for classes starting in the spring 2014 semester.
RECOMMENDATION
The administration recommends that the Board of Trustees award the bid and authorizes the
administration to enter into a contract with Dilbeck and Sons, Inc., lowest responsive,
responsible bidder for the Technical Training Building.
TERM
October 2, 2012 thru June 30, 2014
BUDGET IMPLICATION
Source of Funds
Local: Measure H
$4,965,171
INFORMATION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Update on Construction Projects
VII. A.
Area
Status
Office of Support Operations
Prepared by Joseph Reyes
Information
BACKGROUND / SUMMARY
Each month, the Board of Trustees receives an oral and written report on current design,
planning, and construction projects. Completed projects are removed from the report and
current activities are updated monthly. The construction consultant and district manager are
available at the meeting to answer questions.
HARTNELL COLLEGE
Construction Update
Prepared by Joseph Reyes, Director, Maintenance
CURRENT PROJECTS
1.
2.
Technical Training Building (813028) – 2010 – Hartnell issued a request for qualifications (RFQ) for
architectural services related to the design of the Technical Training Building on the Alisal Campus. A
total of eight firms submitted a RFQ. A group of faculty and staff (the users of the building) met and
shortlisted a total of 5 firms for interviews. The users then interviewed the firms and they selected NTD
based off of previous similar project experience and cost.
May 2010
Approved NTD architect firm of Salinas.
January 2012
Plans submitted to (DSA) Division of State Architects.
August 23, 2012
Project out for rebid.
PE Field House (865003) – 2011 - Locker rooms, restrooms, a classroom, a training room, and
concessions area. Matching funds raised by the Hartnell College Foundation.
April 2011
Board awarded contract to Belli Architectural Group Firm of Salinas
December 2011
Plans submitted to (DSA) Division of State Architects.
July 25, 2012
Board awarded contract to Tombleson, Inc., of Salinas, CA
August 13, 2012
Construction started.
Page 1 of 2
OCCUPIED PROJECTS IN FINAL STAGES OF COMPLETION
Alisal Campus Additional Parking
Alisal Campus Center for Applied Technology (in DSA close out process)
Student Center ( in DSA close out process)
CALL Building (in DSA close out process)
COMPLETED PROJECTS*
Date Closed Out
October 2004
November 2005
June 2006
December 2008
February 2009
September 2010
September 2010
December 2010
June 2010
January 2011
April 2011
August 2011
September 2011
September 2011
December 2011
December 2011
January 2012
Project Name
Campus Infrastructure Phase I
Parking Structure
Learning Resource Center (LRC)
CAB Refresh #1
CAB Refresh #2
Lighting Phase II
CAB Refresh #3
Pool Renovation
NE Landscape Project
CAB Refresh #4
Alisal Landscape Project
City Sidewalk Replacement
City Sidewalk Phase II
Alisal Campus Sign
Alisal Campus Bus Turnaround
CAB Boiler/Chiller and Roof Replacement
Campus Infrastructure II
*Completed means that all of the claims and paperwork have been submitted and no further action/claims on this
project will be forthcoming from the District.
FUTURE PROJECTS
CAB Building First Floor
Science Building
Keyless Entry
Page 2 of 2
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
Financial Statements
VII. B.
Area
Status
Office of Support Operations
Prepared by Alfred Muñoz
Information
BACKGROUND / SUMMARY
Attached are the unaudited Financial Statements of district funds for the period ending
June 30, 2012.
AGENDA ITEM FOR BOARD MEETING OF:
October 2, 2012
Title
Budget Update
Number
Area
Status
Office of Vice President Support Services
Prepared by: Al Muñoz
Information
VII. C.
BACKGROUND / SUMMARY
Provide Trustees updated budget information over the term of the fiscal year.
1
Hartnell Community
College District
Budget Status Update
Fiscal Year 2011-12
Fiscal Year 2012-13 as of August 31, 2012
Presented by Alfred Muñoz, CBO
Board of Trustees Meeting
October 2, 2012
2
General Fund Unrestricted 2011-12
Unaudited Financial Report
• Revenue at 99.9% of Board approved budget
• $105,969 Below Budget
• Expenditures at 96% of Board approved Budget
• $923,052 Below Budget
• Year-End Unaudited Net Increase in Fund Balance
• $548,812
3
General Fund Unrestricted 2012-13
Financial Report Through August 31, 2012
• Revenue at 6% of Board approved budget
Below prior years average of 10% Due to apportionment
deferral to last quarter of fiscal year.
• Expenditures at 13.5% of Board approved budget
Below prior years average of 14%
Fiscal year deficit through August 31st - $2.7 million
AGENDA ITEM FOR BOARD MEETING OF:
Title
October 2, 2012
Number
County of Monterey Treasurer’s Report of
Investments for the Quarter Ending
June 30, 2012
VII. D.
Area
Status
Office of Support Operations
Prepared by Al Muñoz
Information
BACKGROUND / SUMMARY
Government Code § 53466(b) requires the Treasurer to submit a quarterly report of
investments. The attached Exhibit A describes the investment portfolio position by investment
type as of June 30, 2012 and Exhibit B provides a narrative portfolio review of economic and
market conditions that support the investment activity during the April through June period.
Exhibit A
Investment Portfolio Review
Quarter Ending June 30, 2012
OVERVIEW – April 1 – June 30, 2012
During the April to June quarter the Treasury bond curve flattened in the 0 – 5 year term.
Yields in maturities of a year or less were up slightly, while longer maturities were lower.
The flattening was due to several factors. The Federal Reserve announced the
continuation of Operation Twist, where they sell shorter maturities and purchase longer
maturities in an effort to keep mortgage and longer term interest rates low, thereby
stimulating the economy. The European Union continues to struggle to contain their own
debt crisis, and employment figures in the U.S. have continued to disappoint. All of these
factors have helped contribute to the continuing investment in fixed income securities.
The Fed has continued their assurances that they will keep the Fed Funds Rate at or
below 0.25 percent.
The County Treasury was able to outperform all of the portfolio benchmarks due to a
consistent investment strategy that ladders short term debt to provide liquidity, while also
taking advantage of higher rates by buying small amounts of longer term corporate and
callable debt structures. The following indicators reflect key aspects of the County’s
investment portfolio in light of the above noted conditions:
1.
Market Access – The U.S. Treasury continued to issue substantial amounts of
debt instruments. The continued large issuance is due to their efforts to
stimulate the economy by providing funding for financial institutions, social
programs, and ongoing military funding requirements. Access to U.S.
Treasuries has been plentiful, but yields have continued to remain low as
investors seek safe havens from an uncertain world market. These issues have
continued to keep yields low on Treasury bonds from April through June.
During the quarter, the majority of County investment purchases continue to
be in U.S. Treasury and Agency markets with a continued small position in
shorter term, highly rated (AA or better) Corporate bonds, Certificates of
Deposits and highly rated (A1, P1), short term Commercial Paper. In
addition, the Treasurer continues to keep a high level of overnight liquid
assets, reflecting the need to maintain increased levels of available cash to
ensure our ability to meet any cash flow needs.
2.
Diversification - The Monterey County Treasurer’s portfolio consists of fixed
income investments, all of which are authorized by the State of California
Government Code 53601.
1
The portfolio asset spread is detailed in the pie chart below:
3.
Credit Risk – Approximately 93.1% of the investment portfolio is comprised
of U.S. Treasuries, Federal Agency securities and other liquid funds. All
assets have an investment grade rating. U.S. Treasuries are not specifically
rated, but are considered the safest of all investments. The corporate debt
(6.86%) is rated in the higher levels of investment grade. All federal agency
securities have AA ratings, or they are guaranteed by the U.S. Treasury.
4.
Liquidity Risk – Liquidity risk, as measured by the ability of the county’s
Treasury to meet withdrawal demands on invested assets, was adequately
managed during the April to June quarter. The portfolio’s average weighted
maturity was 387 days, and a large percentage (31.03%) of assets was held in
immediately available funds.
2
PORTFOLIO CHARACTERISTICS
March 31, 2012
June 30, 2012
Total Assets
$1,017,030,070
$951,140,770
Market Value
$1,017,633,053
$951,960,820
Days to Maturity
307
387
Yield
0.43%
0.49%
Estimated Earnings
$1,120,246
$1,302,555
FUTURE STRATEGY
The U.S. Treasury has continued a policy of heavy borrowing for stimulus programs,
military funding and other additional needs. Despite the downgrade of U.S. debt by
Standard and Poor’s last year and the continued uncertainty in global markets; investors
continue to prefer the safety of U.S. debt to other investment options.
Uncertainty about U.S. fiscal policy, Europe’s sovereign debt crisis and slower global
growth have only served to further reinforce the cautious, risk averse attitude of
investors. During the April to June quarter, Moody’s downgraded many financial
institutions not based on any changes to their underlying finances, but as a result of the
unknown consequences of their exposure to global capital markets that continue to
struggle. The increasing regulations on financial institutions, overall uncertainty of the
ability of the U.S. government to pass a budget and an overall slowdown of the global
economy continue to drag on any meaningful recovery. The stabilization of the U.S.
economy over the past year continues to ensure that our debt products are likely to
remain a safe haven for investors for the foreseeable future, which is good for our overall
economic outlook, but ensures continued low rates for the foreseeable future.
In the near term the Treasurer believes short term yields will remain extremely low and
will not begin to rise until there is a longer history of consistent improvement in the
unemployment rate, or the Federal Reserve starts to see significant inflation in the core
Consumer Price Index. The Treasurer’s rolling investment ladder will access the short
term Treasury and Agency market with expected yields over the next 90 days of less than
one-half percent. In our efforts to continue to provide the safest vehicles for Treasury
investments, the Treasurer will maintain a portfolio weighted with U.S. Treasuries,
Federal Agency securities, and other highly liquid funds.
3
Exhibit B
Monterey County
Portfolio Management
Page 1
Portfolio Details - Investments
June 30, 2012
CUSIP
Investment #
Average
Balance
Issuer
Purchase
Date
Par Value
Market Value
Book Value
18,237,901.84
0.00
50,000,000.00
39,625,859.72
2,394,314.33
18,237,901.84
0.00
50,000,000.00
39,625,859.72
2,394,314.33
18,237,901.84
0.00
50,000,000.00
39,625,859.72
2,394,314.33
110,258,075.89
110,258,075.89
110,258,075.89
50,000,000.00
29,812,000.00
50,000,000.00
29,812,000.00
50,000,000.00
29,812,000.00
79,812,000.00
79,812,000.00
79,812,000.00
98,700,000.00
3,358,482.84
3,062,861.75
98,700,000.00
3,358,482.84
3,062,861.75
98,700,000.00
3,358,482.84
3,062,861.75
105,121,344.59
105,121,344.59
105,121,344.59
10,000,000.00
10,000,000.00
10,125,300.00
9,995,000.00
10,094,017.35
10,000,000.00
20,000,000.00
20,120,300.00
20,094,017.35
10,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
5,000,000.00
9,920,000.00
5,081,300.00
5,081,300.00
5,055,250.00
5,038,500.00
5,038,500.00
5,100,750.00
5,010,000.00
10,000,000.00
5,006,648.06
5,007,294.30
5,037,371.62
4,993,682.89
5,007,233.33
5,102,018.91
5,016,165.26
45,000,000.00
45,325,600.00
45,170,414.37
Stated
Rate
Moody's
Days to
S&P Maturity
Maturity
Date
Money Market Accts-GC 53601(k)(2)
SYS11672
SYS11601
SYS11801
SYS11830
SYS11578
11672
11601
11801
11830
11578
BlackRock
CalTrust
CalTrust
Federated
Fidelity Investments
Subtotal and Average
10/20/2011
01/25/2012
180,717,754.65
0.177
0.071
0.442
0.169
0.170
Aaa
Aaa
Aaa
Aaa
AAA
AAA
AAA
AAA
1
1
1
1
1
1
State Pool-GC 53601(p)
SYS11361
SYS11422
11361
11422
LAIF
LAIF
Subtotal and Average
79,812,000.00
0.360
0.360
1
1
1
CAMP-GC 56301(p)
SYS10379
SYS11457
SYS11526
10379
11457
11526
Calif. Asset Mgmt
Calif. Asset Mgmt
Calif. Asset Mgmt
Subtotal and Average
105,115,390.49
0.238
0.238
0.238
AAA
AAA
AAA
1
1
1
1
Negotiable CDs - GC 53601 (i)
78009JVK8
78009NGU4
11765
11863
RBC Capital Markets
RBC Capital Markets
Subtotal and Average
04/25/2011
06/25/2012
10,769,770.58
2.250
1.500
Aa
Aa
AA
AA
257 03/15/2013
1,089 06/25/2015
671
Medium Term Notes - GC 53601(k)
36962G4N1
36962G4X9
36962G4X9
36962G4H4
36962G5W0
36962G5W0
89233P5S1
89233P5Z5
11701
11738
11749
11750
11855
11856
11839
11840
General Electric
General Electric
General Electric
General Electric
General Electric
General Electric
Toyota Motor Corporation
Toyota Motor Corporation
Subtotal and Average
Run Date: 07/05/2012 - 14:58
08/11/2010
01/07/2011
03/09/2011
03/09/2011
04/27/2012
04/27/2012
02/29/2012
02/29/2012
45,322,770.91
1.217
2.100
2.100
2.800
2.300
2.300
2.050
1.000
A
A
A
A
A
A
Aa
Aa
AA
AA
AA
AA
AA
AA
AA
AA
1,136
555
555
191
1,761
1,761
1,656
961
08/11/2015
01/07/2014
01/07/2014
01/08/2013
04/27/2017
04/27/2017
01/12/2017
02/17/2015
1,079
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
Report Ver. 7.3.3b
Exhibit B
Monterey County
Portfolio Management
Page 2
Portfolio Details - Investments
June 30, 2012
CUSIP
Investment #
Issuer
Average
Balance
Purchase
Date
Par Value
Market Value
Book Value
04/15/2011
01/12/2012
04/04/2012
04/02/2012
04/02/2012
04/18/2012
05/02/2012
04/28/2011
09/28/2011
09/30/2011
10/14/2011
10/21/2011
10/24/2011
10/25/2011
11/17/2011
11/17/2011
12/01/2011
12/01/2011
12/07/2011
01/04/2012
01/04/2012
01/11/2012
01/11/2012
02/01/2012
02/01/2012
02/01/2012
02/15/2012
02/23/2012
02/28/2012
02/28/2012
03/29/2012
04/10/2012
04/12/2012
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,043,500.00
10,000,000.00
10,057,900.00
9,992,700.00
9,994,100.00
10,003,000.00
10,019,200.00
10,305,100.00
10,000,600.00
10,000,800.00
10,000,400.00
10,001,000.00
10,001,200.00
10,022,200.00
9,999,800.00
9,999,800.00
9,999,200.00
10,000,300.00
9,999,300.00
10,002,000.00
10,001,200.00
10,001,900.00
10,001,700.00
10,068,300.00
9,992,200.00
10,000,900.00
9,995,500.00
9,997,500.00
9,991,400.00
9,994,700.00
9,997,500.00
9,995,900.00
10,054,400.00
10,003,905.00
10,001,401.73
10,000,000.00
9,996,775.00
9,998,817.60
10,000,000.00
10,000,000.00
10,258,368.79
10,000,585.05
10,000,709.53
10,000,406.99
10,001,028.47
10,001,145.62
10,022,534.44
10,000,143.38
10,000,150.72
9,999,120.37
10,000,350.00
9,999,487.10
10,001,542.59
10,001,073.19
10,002,406.04
10,002,426.35
10,073,636.42
9,998,366.67
10,003,790.38
9,998,763.57
10,000,913.23
9,994,891.78
9,999,522.93
10,000,067.72
9,998,459.36
10,056,232.86
Stated
Rate
Moody's
Days to
S&P Maturity
Maturity
Date
Commercial Paper Disc.- GC 53601(h)
Subtotal and Average
4,394,890.11
Fed Agcy Coupon Sec - GC 53601(f)
31331KHL7
31331KX70
3133EAKP2
3133EABU1
3133EAHA9
3133EALR7
3133EAPB8
3133XQU34
313374YB0
313374SV3
313374KZ2
313375EA1
313375J40
3133XUE41
313376BY0
313376BE4
313376AH8
313376CU7
313375ZX8
313376GR0
313376DS1
313376EE1
3133767C3
3133XVNT4
313376Y58
313376LR4
313376TY1
313376RD9
313378GF2
313376ZL2
313376NG6
313378D24
313372RK2
Run Date: 07/05/2012 - 14:58
11763
11827
11844
11845
11846
11848
11857
11767
11796
11798
11800
11804
11805
11807
11810
11811
11815
11816
11819
11823
11824
11825
11826
11831
11832
11833
11834
11836
11841
11842
11843
11847
11849
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
0.850
0.180
1.360
0.150
0.200
0.950
1.230
3.625
0.250
0.250
0.250
0.220
0.230
1.750
0.140
0.140
0.125
0.160
0.125
0.200
0.180
0.200
0.200
1.750
0.125
0.200
0.160
0.180
0.125
0.170
0.190
0.200
1.000
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
288
157
1,738
220
255
1,387
1,766
332
24
29
15
52
58
52
68
71
116
100
108
150
143
141
129
166
215
165
201
192
235
220
197
248
269
04/15/2013
12/05/2012
04/04/2017
02/06/2013
03/13/2013
04/18/2016
05/02/2017
05/29/2013
07/25/2012
07/30/2012
07/16/2012
08/22/2012
08/28/2012
08/22/2012
09/07/2012
09/10/2012
10/25/2012
10/09/2012
10/17/2012
11/28/2012
11/21/2012
11/19/2012
11/07/2012
12/14/2012
02/01/2013
12/13/2012
01/18/2013
01/09/2013
02/21/2013
02/06/2013
01/14/2013
03/06/2013
03/27/2013
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
Exhibit B
Monterey County
Portfolio Management
Page 3
Portfolio Details - Investments
June 30, 2012
CUSIP
Investment #
Average
Balance
Issuer
Purchase
Date
Par Value
Market Value
Book Value
04/16/2012
04/20/2012
05/01/2012
05/08/2012
10/03/2011
11/29/2011
12/14/2011
02/15/2012
03/21/2012
04/18/2012
04/18/2012
06/07/2012
08/08/2011
09/20/2011
10/25/2011
12/21/2011
12/01/2011
12/01/2011
12/28/2011
12/28/2011
01/12/2012
03/06/2012
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,000,000.00
10,066,700.00
9,996,800.00
9,988,800.00
9,998,400.00
10,006,500.00
10,043,300.00
10,017,300.00
10,059,500.00
10,056,700.00
10,036,100.00
10,054,100.00
10,035,900.00
10,007,200.00
10,019,600.00
10,016,900.00
10,048,800.00
10,011,900.00
10,011,500.00
10,054,100.00
10,045,200.00
10,011,500.00
10,081,500.00
10,069,567.19
10,000,000.00
9,994,419.78
10,002,917.46
10,006,959.86
10,043,780.82
10,000,000.00
10,061,622.22
10,000,000.00
10,041,690.64
9,969,039.72
10,000,000.00
10,000,000.00
9,997,468.33
10,017,398.11
10,000,000.00
10,011,104.44
10,011,158.51
10,014,036.46
10,000,000.00
10,011,458.96
9,971,916.67
550,000,000.00
551,203,500.00
550,641,562.05
10,000,000.00
10,000,000.00
10,076,200.00
10,005,900.00
10,040,053.14
10,006,272.98
20,000,000.00
20,082,100.00
20,046,326.12
10,000,000.00
10,000,000.00
10,003,300.00
10,034,600.00
9,997,030.00
10,000,000.00
20,000,000.00
20,037,900.00
19,997,030.00
Stated
Rate
Moody's
Days to
S&P Maturity
Maturity
Date
Fed Agcy Coupon Sec - GC 53601(f)
3133XW7L7
3133795A3
313379BY4
313378YY1
3137EACK3
3137EACE7
3134G3DZ0
3137EACG2
3134G3RV4
3137EACS6
3137EADC0
3134G3WB2
3136FRF99
3136FR2L6
31398AYM8
3136FTTD1
31398A3N0
31398A4T6
3136FTUK3
3136FTUH0
31398A6F4
3135G0HV8
11850
11853
11858
11860
11799
11813
11820
11835
11838
11851
11852
11862
11782
11791
11806
11814
11817
11818
11821
11822
11828
11837
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Subtotal and Average
582,789,210.53
1.500
0.220
0.125
0.240
1.125
2.125
1.250
1.375
0.800
0.750
1.000
1.300
1.020
1.500
1.750
1.650
0.625
0.500
1.625
1.550
0.375
1.200
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
Aaa
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
AA
199
292
303
289
26
82
1,444
192
1,177
270
1,711
1,802
768
1,542
40
1,634
85
121
1,641
1,611
180
1,709
01/16/2013
04/19/2013
04/30/2013
04/16/2013
07/27/2012
09/21/2012
06/14/2016
01/09/2013
09/21/2015
03/28/2013
03/08/2017
06/07/2017
08/08/2014
09/20/2016
08/10/2012
12/21/2016
09/24/2012
10/30/2012
12/28/2016
11/28/2016
12/28/2012
03/06/2017
484
US Treasury Note-GC 53601(b)
912828NN6
912828NX4
11771
11812
U.S. Treasury
U.S. Treasury
Subtotal and Average
05/16/2011
11/29/2011
26,319,250.74
1.000
0.375
Aaa
Aaa
AA
AA
379 07/15/2013
91 09/30/2012
235
Federal Agency Step Up-GC 53601(f)
313379LC1
3136FTA66
11861
11829
Federal Home Loan Bank
Federal National Mtg Assn
Subtotal and Average
Run Date: 07/05/2012 - 14:58
23,088,884.11
06/13/2012
01/25/2012
1.000
1.000
Aaa
Aaa
AA
AA
1,808 06/13/2017
1,669 01/25/2017
1,738
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
Exhibit B
Monterey County
Portfolio Management
Page 4
Portfolio Details - Investments
June 30, 2012
CUSIP
Investment #
Issuer
Total and Average
Run Date: 07/05/2012 - 14:58
Average
Balance
1,058,329,922.12
Purchase
Date
Par Value
Market Value
Book Value
950,191,420.48
951,960,820.48
951,140,770.37
Stated
Rate
Moody's
Days to
S&P Maturity
387
Portfolio INVT
AP
PM (PRF_PM2) 7.3.0
AGENDA ITEM FOR BOARD MEETING OF:
October 2, 2012
Title
Child Development Centers
Number
Area
Status
Office of Dean of Instruction
Prepared by Brian Lofman
Information
VII. E.
BACKGROUND / SUMMARY
At the July and August Board Meetings the administration reported that the college is
proceeding with a comprehensive examination of the campus child development centers
resulting from the severe reduction of the California State Preschool Program (CSPP) contract,
which represents the primary source of funding. The administration is examining alternatives
to determine the feasibility of providing CDC services beyond June 2013.
Student Child Care Fees Update
Thirty-four percent of the subsidized families are being assessed a family fee ranging from
$1.25 - $8.88 a day effective Nov. 1, 2012. A Child Development Center Fund is established
with the Hartnell College Foundation to provide financial assistance to families unable to afford
their assessed family fee.
Student Survey Results
To assist the administration in identifying the childcare needs of Hartnell students, the college
has conducted a survey of all students enrolled in the Fall 2012 semester. Responses were
received from 200 students with children under the age of five. Salient findings include:
• 77% currently enrolled in 7 or more units
• 52% single parent households
• 72% would take more units if child care were available on campus during class time
• 76% identified Main campus as the location most convenient, followed by 8.3% as the
Alisal campus
Community Task Force and Feasibility Study Update
At the community task force meeting held on September 5, 2012 two proposals were selected
for further study. The Monterey County First 5 Commission voted at their September 24, 2012
Commission Meeting to provide up to $50,000 to the Hartnell College Foundation for obtaining
the services of a Consultant to complete a Sustainability Study which will guide the
administration through a planning, decision-making, and implementation process.
FUTURE ACTION
The administration will report on the results of the feasibility analysis and an action plan
moving forward.
ADJOURNMENT