HARTNELL COMMUNITY COLLEGE DISTRICT
Board of Trustees – Regular Meeting
November 6, 2012
TIME/PLACE
411 Central Avenue, Salinas
5:00 p.m. – OPEN SESSION – CALL 208
Board of Trustees
Erica Padilla-Chavez, President
Candi DePauw, Vice President
Patricia Donohue, Bill Freeman,
Elia Gonzalez-Castro, Ray Montemayor,
Demetrio Pruneda, Elaine Duran Luchini, Student Trustee
Dr. Willard C. Lewallen, Board Secretary
Superintendent/President
The Board of Trustees welcomes you to its meetings. The agenda and supporting documents are on the college’s
website at www.hartnell.edu/board. Contracts requiring approval of the Board on this agenda are available to view
in the President’s Office. Typically, the agenda consists of the following:
A. CONSENT AGENDA: These matters include routine administrative and financial actions and normally
approved by a single majority vote.
B. REGULAR AGENDA: Action Items: These items include significant administrative and financial actions
classified by departmental areas and approved by majority vote for each item.
Information Items: These items include presentations to the Board and items for discussion prior to Board
action, normally taken at the next meeting.
C. CLOSED SESSION: In accordance with Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6,
the Board of Trustees may meet in Closed Session to consider legal, personnel, labor, and/or contract matters.
INDIVIDUALS DESIRING TO ADDRESS THE BOARD: The Board of Trustees is committed to maintaining a
respectful and productive environment that fosters a culture of civility where members of the campus, the
community, and the Board feel safe to express themselves and are free from discrimination, bullying, harassment
and threats. We welcome your comments and expect them to be presented in a civil manner and for decorum to be
maintained.
Any member of the audience desiring to address the Board should complete and submit to the Clerk prior to the
meeting, if possible, a Speaker Request Form, available at the door. When the item PUBLIC COMMENTS is taken,
the Board President will recognize those who have filled out a Speaker Request Form in the order in which they are
received. The Board President may limit the time of presentation to three minutes per speaker, and a maximum of
fifteen minutes. Pursuant to Board Policy 1025, members of the public shall also be able to address the Governing
Board regarding items on the agenda as those items are taken up. Following public comment, the Board President
will limit discussion to the Board only.
MISSION STATEMENT: Hartnell College provides the leadership and resources to ensure that all students shall
have equal access to a quality education and the opportunity to pursue and achieve their goals. We are responsive to
the learning needs of our community and dedicated to a diverse educational and cultural campus environment that
prepares our students for productive participation in a changing world.
ACCOMMODATIONS: All meeting locations are wheelchair accessible. The following services are available
when requests are made by 4:00 p.m. of the Thursday before the Board meeting: American Sign Language
interpreters or use of a reader during a meeting; large print agenda or minutes; assistive listening devices. Please
contact, the Office of the President at (831) 755-6900, if you need assistance in order to participate in a public
meeting or if you need the agenda and public documents modified as required by Section 202 of the Americans with
Disabilities Act.
HCCD –REGULAR MEETING – NOVEMBER 6, 2012
Page 1 of 4
I.
OPEN SESSION, CALL TO ORDER
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
II.
PUBLIC COMMENTS
Fifteen minutes (three-minute maximum per person) set aside to receive public comments on closed
session, public session, or items not on the public session agenda, but within the jurisdiction of the
Board.
III.
REPORTS FROM ORGANIZATIONS AND LOCATIONS
•
•
•
•
•
•
•
•
•
IV.
Academic Senate – Tony Anderson, President
Associated Students – Wayne Ross, President
Classified Senate – Vacant
Hartnell College Faculty Association – Dr. Ann Wright, President
California Schools Employee Association – Margie Weibusch, President
L-39 – Dale Fuge, Steward
Center for Advanced Technology – Dr. Zahi Atallah, Dean
South County and King City Education Center – Paulette Bumbalough, Dean
Superintendent/President – Dr. Willard Lewallen
PRESENTATIONS
A. NEW MARKETS TAX CREDIT PROGRAM
T. J. Cox, President/Chief Operating Officer, NMTC Fund
V.
CONSENT AGENDA
A. MINUTES
Adopt the minutes of September 18, 2012 (Workshop), October 2, 2012 (Regular), and
October 18, 2012 (Workshop).
B. DISBURSEMENTS
Ratify the disbursements from any or all of the following funds: general; debt service; bookstore;
child development; capital outlay projects; scheduled maintenance; property acquisition; bond
projects; cafeteria; self-insurance; retirees health benefits; associated student body; scholarship,
loan, and trust; and intercollegiate athletics.
C. CURRICULUM
Ratify Curriculum Committee actions.
D. PROPERTY SURPLUS
Declare property as surplus and authorize its disposal by the administration.
E. AGREEMENT WITH COASTAL KIDS HOMECARE
Ratify the agreement between Hartnell Community College District and Coastal Kids Homecare
for clinical learning of nursing students effective October 6, 2012 with a six month written
termination clause by either party.
HCCD –REGULAR MEETING – NOVEMBER 6, 2012
Page 2 of 4
F. AGREEMENT WITH NATIONAL STUDENT CLEARINGHOUSE
Ratify the agreement between Hartnell Community College District and the National Student
Clearinghouse to provide updated student enrollment information (degree verification) to
employers, employment agencies, and other applicable organizations. The Clearinghouse will
only release information that Hartnell has designated as directory information under the Family
Educational Rights and Privacy Act. There is no budget implication.
G. QUARTERLY FINANCIAL STATUS REPORT
Review and accept the Quarterly Status Report (CCFS-311Q) for the quarter ended
September 30, 2012.
H. ACADEMIC CALENDARS
Adopt the academic calendars for years 2013-2014 and 2014-2015.
I.
VI.
PERSONNEL ACTIONS
Approve and/or ratify personnel actions.
ACTION ITEMS
A. BUDGET REVISIONS
Ratify budget revisions numbered 9969 to 10017.
B. RESOLUTION 12:19
Adopt Resolution 12:19, State Architect Acceptance of 4KW Wind Turbine and Appurtenant
Structures Installed at the Alisal Campus.
C. AWARD AGRICULTURAL LAND LEASE - ALISAL CAMPUS
Award bid to Affiliated Companies, highest bidder and authorize the administration to enter into
an agricultural land lease, beginning December 3, 2012 through December 3, 2015. The annual
rental is $265,852.73 payable in three equal installments ($2,425/per acre, 109.63 acres).
D. HEALTH AND WELFARE BENEFITS FOR BOARD OF TRUSTEES
Reinstate eligibility for health and welfare benefits for board members under the Monterey
County Schools Insurance Group (MCSIG).
VII.
INFORMATION ITEMS
A. CONSTRUCTION PROJECTS
Receive the written report on current construction projects.
Joseph Reyes, Director, Maintenance
B. FINANCIAL STATEMENTS
Review the financial statements ending September 30, 2012.
C. BUDGET UPDATE
Receive a budget update on fiscal year 2012-13.
Alfred Muñoz, Vice President, Support Operations
D. SIGNED LEGISLATION
Receive a summary of recently signed bills by the governor that affect California Community
Colleges.
HCCD –REGULAR MEETING – NOVEMBER 6, 2012
Page 3 of 4
E. ADMINISTRATIVE PROCEDURE 5550
Review Administrative Procedure 5550, Speech, Time, Place and Manner.
F. BOARD POLICY 7345 –FIRST READING
Review the first reading of Board Policy 7325, Catastrophic Leave Program.
G. MONTEREY SALINAS TRANSIT "FREE FARE ZONE"
Receive an update on the Monterey/Salinas Transit "Free Fare Zone".
H. REPORTS FROM BOARD OF TRUSTEES
Receive Trustee reports on matters of interest to the college.
VIII.
CLOSED SESSION
Items to be discussed in Closed Session will include, legal, personnel, labor, and/or contract matters
authorized for Closed Session per Government Code Sections, 3549.1, 54956.9, 54957, and/or
54957.6.
1. Conference with Legal Counsel - Anticipated Litigation
(Government Code § 54956.9(b)(1)
Significant Exposure to Litigation: Claim by Celia Barberena
IX.
X.
BOARD OF TRUSTEES MOVE TO CLOSED SESSION
RECONVENE PUBLIC SESSION
A. REPORT OUT FROM CLOSED SESSION, IF ANY
B. ANNOUNCE NEXT MEETINGS
1. Study Session date change: FROM: November 20 TO: November 27, 2012, 5 p.m.
2. Regular Meeting: December 4, 2012
3. Study Session: December 18, 2012, 5 p.m.
XI.
ADJOURNMENT
HCCD –REGULAR MEETING – NOVEMBER 6, 2012
Page 4 of 4
PRESENTATION
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
New Markets Tax Credit Program
IV. A.
Area
Status
Office of the Superintendent/President
Prepared by Willard Lewallen
Presentation
BACKGROUND / SUMMARY
The New Markets Tax Credit Program (NMTC Program) was established by Congress in 2000
to spur new or increased investments into operating businesses and real estate projects located in
low-income communities. The NMTC Program attracts investment capital to low-income
communities by permitting individual and corporate investors to receive a tax credit against their
Federal income tax return in exchange for making equity investments in specialized financial
institutions called Community Development Entities (CDEs). The credit totals 39 percent of the
original investment amount and is claimed over a period of seven years (five percent for each of
the first three years, and six percent for each of the remaining four years). The investment in the
CDE cannot be redeemed before the end of the seven-year period.
Since the NMTC Program’s inception, the CDFI Fund has made 664 awards allocating a total of
$33 billion in tax credit authority to CDEs through a competitive application process. This $33
billion includes $3 billion in Recovery Act Awards and $1 billion of special allocation authority
to be used for the recovery and redevelopment of the Gulf Opportunity Zone.
Mr. TJ Cox, President/Chief Operating Officer, of the Central Valley NMTC Fund will present
information regarding the New Markets Tax Credit Program.
RECOMMENDATION
None.
BUDGET IMPLICATION
Potential unrestricted revenue for the district up to 25% of the expenditures for a particular
facilities project.
New Markets Tax Credit Program
•  Enacted in 2001 (ten-year anniversary)
•  Intended to spur commercial development in economically-challenged areas
•  Managed by the Community Development Financial Institutions Fund (CDFI
Fund) of the Treasury Department
•  Generally popular with both political parties, up for reauthorization this year
C E N T R A L VA L L E Y
N M T C
FUND
New Markets Tax Credit Program
•  Over 1st ten years, $32B of “allocation authority” has been granted to qualified Community
Development Entities (“CDEs”).
•  Awards to CDEs made annually. Typically 75 – 100 CDEs across nation receive an award. Average
award is $50 million of allocation.
•  $1 of allocation produces a 39% ($0.39) tax credit.
•  Central Valley NMTC Fund is a Fresno based CDE, serving Fresno, Madera, Merced & Kings counties
•  In March 2011, Central Valley NMTC Fund was awarded a $35 million NMTC allocation by CDFI
Fund.
C E N T R A L VA L L E Y
N M T C
FUND
New Markets Tax Credit Program
  Just about any private or public/private business or project will qualify (no sin businesses). Can be
used for take-out construction financing for projects completed within 2 years.
  Must be in a qualified census tract (check using Novogradac & Cos NMTC Mapping Tool –
www.novoco.com)
  Allocation provides a 39% tax credit taken over 7 years.
  Tax credit is sold to a tax credit investor – typically a large bank (US Bank, Wells-Fargo, JPMorgan/
Chase)
.
C E N T R A L VA L L E Y
N M T C
FUND
New Markets Tax Credit Program
  Since tax credit is taken over time, purchase is discounted. Current pricing is ~ $0.70/credit
  Lots of attorney, compliance, etc fees, but can provide 15 – 25% of a project’s capital cost.
  Due to high fees/complexity, minimum deal size is +$5mm
  Deals here in Fresno inc: CMC’s Ambulatory Care Bldg ($25mm), The Met ($16mm), & the Hacienda
($7mm).
C E N T R A L VA L L E Y
N M T C
FUND
*Leverage Funds:
•  Loans
•  Grants
Debt Provider
•  Owner’s equity
(Leverage Lender*)
•  RDA/Public funds
•  Bond proceeds
Tax Credit
Investor
$7.27m loan
$2.73m Equity
($3.9mm x .70)
CDE Fees: 5 – 10% of QEI
Allocatee
Originator
Loan loss reserves
Interest reserves
Legal & Accounting
CDE, legal,
reserve, etc fees
Interest
Investment Fund
(Special Purpose,
Single Asset)
$3.9m tax credits / 7 yrs
Tax Credits
Fees
$10m QEI (Qualified Equity Investment
$10m NMTC
Allocation
Special Purpose
Sub CDE
Loan 2
$2.73m @ minimal interest
(put/call @ 7yrs),
*Leveraged Lender:
• Interest Only
• 7 yr lock-out, plus foreclosure
forbearance for 7 yrs.
• 1st priority lien on assets of fund
interest
Loan 1
$7.27m, mkt rate,
Mirrors leverage loan
QALICB ($10mm)
(Qualified Low Income
Community Business)
Typical NMTC “Leveraged” Financing Structure
Central Valley
NMTC Fund LLC
New Markets Tax Credit Program
Typical NMTC transaction steps:
1.
Sponsor identifies/gets commitment from leverage lender and CDE with available allocation
2.
CDE identifies tax credit investor, gets terms/pricing
3.
Term sheets signed with sponsor/CDE, sponsor/investor & CDE/investor
4.
Investor forms Investment Fund (100% owned by Investor)
5.
Leverage Lender(s) make loan(s) to Investment Fund
C E N T R A L VA L L E Y
N M T C
FUND
New Markets Tax Credit Program
6.
Investment Fund makes Qualified Equity Investment (“QEI”) into a sub-CDE of CDE
7.
Sub-CDE makes “A” & “B” loans to Qualified Active Low-Income Business (“QALICB”)
8.
Sub-CDE receives interest payments over 7 years – forwards along interest payments to leverage
lender. Tax credit investor receives tax credits over 7 years.
9.
At end of year 7, Investor executes a “put” to put their interest in the investment fund down to
the QALICB, or an affiliate of the QALICB. Leverage loans then refinanced.
10.
Guarantees & indemnities provided by QALICB to leverage lender and to tax credit investor
C E N T R A L VA L L E Y
N M T C
FUND
New Markets Tax Credit Program

Key to NMTC deals is having the debt (leverage) component - PROJECT SPONSOR PROVIDES
LEVERAGE LENDER/LEVERAGE FUNDS

Lender must understand NMTC program and limitations on security

Must show – Community impact, job creation, meet “but for” test, CDEs want showcase projects

Must be ready-to-go, competition for allocation is fierce.

Don’t count on NMTCs to be able to do deal as they only provide 20 -25% subsidy

Combine with Historic Tax Credits to produce overall subsidy of ~ 40%
C E N T R A L VA L L E Y
N M T C
FUND
LEGAL
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program for 2009. To date, more than $14
billion of private-sector capital has been
invested into urban and rural communities
nationwide through the NMTC program.
Planning should start immediately to
qualify in 2010.
Our country’s severe economic
downturn, now going into its third year,
exacerbated by the ever-increasing drop
in tax revenue and the fight over precious
public funding dollars at the state and local
levels, has led to the increasing depletion
of funding for infrastructure projects at
community colleges. Tax-exempt bond
issues are also out of the reach for most
community colleges without independent
bonding authority. Higher education bonds
in most states have become an exclusive
financing mechanism for four-year state
schools, and four-year institutions have
also been successful in obtaining the lion’s
share of the dollars available under the
new stimulus subsidies for Build America
Bonds. The resulting lack of funding
alternatives, coupled with the expanding
demands of increasing enrollment at
community colleges, underscores the
need for new funding sources. The NMTC
program is a golden egg waiting to be
plucked from the nest.
NMTC facilitates the flow of significant
infrastructure debt and equity funding
“I don’t suppose you remembered the tax-deduction forms that I asked you to bring last year, did you?”
*-
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Established by Congress in 2000, a
somewhat obscure federal tax credit
program known as the New Markets Tax
Credit (NMTC) Program is a significant
and mostly overlooked source of belowmarket and subsidized funding for
community college infrastructure projects.
The projects potentially covered by NMTC
include auditoriums, classrooms, faculty or
administrative offices, bookstores, eating
facilities, day care centers, or virtually any
new commercial real estate infrastructure
construction related to a community
college’s mission. The Treasury Department
recently announced that $5 billion in
tax credits were approved under the
New Markets Tax
Credit Program
The New Markets Tax Credit (NMTC)
Program permits taxpayers to receive
a credit against federal income
taxes for making qualified equity
investments in designated Community
Development Entities (CDEs).
Substantially all of the qualified equity
for projects located in low-income
communities, which traditionally have had
poor access to debt and equity capital.
Forty percent of all census tracts qualify
as low-income communities, and the
vast majority of our nation’s urban and
rural community colleges are housed in
areas that qualify for development under
this program. While private-sector NMTC
investments for infrastructure projects
have existed for some time, they are just
being discovered by higher education
institutions. Because of the location of
virtually all of our nation’s community
colleges, the program is tailor-made for
community colleges.
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The NMTC program grants private
investors a credit against their federal
income taxes for making “qualified equity
investments” in Community Development
Entities (CDEs). The program provides
private investors who invest in such
projects with a tax credit against their
federal tax liability, equal to 39 percent of
their “qualified equity investment.” Many
of our nation’s large banks have created
CDEs so that they can take advantage of
this tax credit program for themselves
and for corporate taxpayers interested in
making investments that qualify for the tax
credit. In order to receive the tax credit,
“all or substantially all” of the taxpayer’s
investment in the CDE must be invested by
the CDE as debt or equity in a Qualified
Active Low-Income Community Business
(QALICB) located in the low-income
community. The QALICB can be an
affiliate of the community college set up
exclusively by college leaders to develop
the infrastructure project—which, as noted,
can include classrooms, auditoriums, eating
facilities, faculty or administrative offices,
or any other infrastructure related to the
community college’s mission.
Loans from the CDE to the QALICB are
typically made at below-market interest
rates, with interest-only payments for the
first seven years. More importantly, the
program allows the equity investment to
the CDE to effectively act as a subsidy
to the QALICB in amounts that could be
as high as 25 to 30 percent of the overall
project costs. For example, a $20 million
classroom, bookstore, or auditorium project
could see an effective subsidy amount
of as much as $6 million. These projects
generally range in size from a minimum of
$10 million to those with price tags in the
hundreds of millions.
ACCT’s General Counsel is available
to provide further guidance to individual
community colleges seeking more
information about this program, including
higher education institutions that have
successfully completed infrastructure projects
under the NMTC program in the past.
Ira Michael Shepard is
managing partner with
the law firm Saul Ewing,
LLP, in Washington,
D.C., and ACCT’s general
counsel. He wrote this
article with the able assistance of
George Nagle, a partner at Saul Ewing
specializing in tax credit transactions,
who has successfully completed a
number of NMTC infrastructure projects
for higher education QALICBs. The
projects have included bookstores,
auditoriums, classrooms, administrative
offices, student residences, day-care
centers, and other commercial
real estate community projects.
investment must in turn be used by
the CDE to provide investments in
low-income communities. The credit
provided to the investor totals 39
percent of the cost of the investment
and is claimed over a seven-year credit
allowance period. In each of the first
three years, the investor receives a
credit equal to 5 percent of the total
amount paid for the stock or capital
interest at the time of purchase. For
the final four years, the value of the
credit is 6 percent annually. Investors
may not redeem their investments in
CDEs prior to the conclusion of the
seven-year period.
Throughout the life of the NMTC
Program, the Fund is authorized to
allocate to CDEs the authority to
issue to their investors up to the
aggregate amount of $23 billion in
equity as to which NMTCs can be
claimed, including $1 billion of special
allocation authority to be used for the
recovery and redevelopment of the
Gulf Opportunity Zone.
To date, the Fund has made
396 awards totaling $21 billion in
allocation authority.
Source: Community Development Financial
Institutions Fund, U.S. Department of the
Treasury. “New Markets Tax Credits Program.”
Accessed December 3, 2009. Retrieved
from http://www.cdfifund.gov/what_we_do/
programs_id.asp?programID=5.
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*.
CCC Home | PR Home
History Made through Unique Financing with Clatsop
Community College - ShoreBank Enterprise Cascadia
Invests $10.5 Million in New Markets Tax Credits, Netting
$2.5 Million for CCC’s Jerome Campus Redevelopment
Project
From: Clatsop Community College and ShoreBank Enterprise Cascadia
To: Media
Date: 10/03/08
Subject: History Made through Unique Financing with Clatsop Community College PR
Clatsop Community College and ShoreBank Enterprise Cascadia
FOR IMMEDIATE RELEASE: 10/03/08
Contacts: ShoreBank Enterprise Cascadia: Jennifer Janda (360) 642-4265, x140; Wells Fargo:
Tom Unger (503) 886-2051; Clatsop Community College: The President’s Office (503) 3382425
History Made through Unique Financing with Clatsop Community College - ShoreBank
Enterprise Cascadia Invests $10.5 Million in New Markets Tax Credits, Netting $2.5
Million for CCC’s Jerome Campus Redevelopment Project
ASTORIA, Ore. – Sept. 22, 2008 – Area residents will have more access to training and
educational opportunities needed to enter family-wage jobs in non-natural resources-based
industries, thanks to a $10.5-million investment expected to fuel economic opportunity in
Clatsop, Columbia, and Pacific Counties. The investment was announced jointly by Clatsop
Community College and ShoreBank Enterprise Cascadia, a nonprofit community development
financial institution serving communities of the Pacific Northwest.
Clatsop Community College, a public, two-year institution serving northwest Oregon and
southwest Washington, will use the funds to complete extensive site redevelopment at its Astoria
campus. Construction of a new building and renovation of several existing historic buildings will
allow the college to meet standards of accreditation, student needs, and accessibility by bringing
the campus into compliance with the Americans with Disabilities Act.
“The college serves students in a region marked by a decline in fishing employment, logging, and
wood products manufacturing and increasing numbers of minimum-wage tourism related jobs,”
said Larry Baker, Fund Manager with ShoreBank Enterprise Cascadia. “Given this decline in
natural resource based employment, it was imperative to economic and family resilience that area
residents have access to training and educational opportunities to support employment in
emerging industries.”
Colleges and universities around the state have watched with great interest as Clatsop
Community College negotiated this unique financing arrangement, knowing it could pave the
way for other institutions to use similar techniques to finance necessary capital improvements.
In the College’s case, and what makes it unique, the initial funding consisted of $7.5 million
allocated to the College’s campus redevelopment project by the State of Oregon during its 2005
legislative session. The state capital construction bonds and $150,000 from the James F. and
Marion L. Miller Foundation were leveraged with a $2.5 million investment from Wells Fargo to
make this transaction possible. This is the first time that state funds have been combined with
private funds to help a public institution in Oregon obtain New Markets Tax Credit funding.
“It has been a long and incredibly collaborative effort that has made it possible for us to take
advantage of this unique funding opportunity,” said Clatsop Community College President Greg
Hamann, “and it’s great to finally be able to see the fruits of our efforts.”
The U.S. Treasury's New Markets Tax Credit program is designed to spur economic development
in low-income communities. The program awards private investment in "economically
distressed" areas with tax breaks. Over seven years, investors earn 39 cents in tax credits for
every dollar they put into qualified community development groups, who invest that money in
projects they believe will fuel economic and community development.
"What we bring is dedication and passion for the places we work," said John Berdes, President of
ShoreBank Enterprise Cascadia. "To this transaction, we are bringing the money of Wells Fargo.
They are as much a partner, supporter and cheerleader of this effort as we are, and in fact most
tangibly more so. They are making a real difference."
“We have committed more than $24 million over the years to ShoreBank Enterprise Cascadia
because of its proven ability to identify and support projects that have a true impact on the health
of rural economies,” said Alan Johnson, Wells Fargo regional president for Oregon and
southwest Washington. “Successful collaborations such as this offer the promise of more
investment in the rural communities we all serve.”
ShoreBank Enterprise was awarded New Markets Tax Credits allocations in 2004 ($8 million)
and 2006 ($35 million) by the U.S. Treasury. Previous investments include the Shoalwater Bay
Indian Tribe Wellness Center, Seabrook, Turning Pointe Domestic Violence Shelter, AquaSeed
Corporation, and Ocean Beach Hospital in Washington, and CEDCO RV Park, Nisbet Oyster
Company, and NBSD in Oregon.
About ShoreBank Enterprise Cascadia
ShoreBank Enterprise Cascadia is a certified non-profit Community Development Financial
Institution (CDFI) serving urban and rural communities of Oregon and Washington. SBEC
strengthens family, ecological and economic resilience through consulting, financial and business
assistance. ShoreBank works with entrepreneurs, non-profits and others that deliver economic,
social and/or environmental benefits to local communities and the larger region. SBEC is an
affiliate of Chicago-based ShoreBank Corporation, the nation’s first and leading community
development financial institution, and Ilwaco-based ShoreBank Pacific. Learn more at
www.sbpac.com
For more information about ShoreBank Enterprise Cascadia, visit our website at www.sbpac.com
or contact Marketing Manager Jennifer Janda at jjanda@sbpac.com or (360) 642-4265 ext 140.
For more information about Clatsop Community College, visit our website at www.clatsopcc.edu
or contact us at (503) 325-0910.
Clatsop Community College is an affirmative action, equal opportunity institution.
CONSENT
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Minutes
V. A.
Area
Status
Office of Superintendent/President
Consent
BACKGROUND / SUMMARY
Submitted for review and consideration of adoption are the following minutes:
Board Workshop – September 18, 2012
Board Workshop – October 18, 2012
Regular Meeting – October 2, 2012
RECOMMENDATION
The administration recommends that the Board of Trustees review, revise as appropriate, and
adopt the minutes presented.
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
Board of Trustees – Board Workshop
CALL-208
411 Central Avenue / Salinas, California
September 18, 2012
MINUTES
OPEN SESSION
Trustee DePauw called the meeting to order at 5:00 p.m.
ROLL CALL
Erica Padilla Chavez, President
Candi DePauw, Vice President
Patricia Donohue
Elia Gonzalez-Castro
Bill Freeman
Ray Montemayor
Demetrio Pruneda
Elaine Student Trustee – (advisory vote per Board Policy 1030)
PUBLIC COMMENTS
There were no public comments.
ACCOUNTABILITY
REPORT FOR
COMMUNITY
COLLEGES –
MARCH 2012
In compliance with AB1417, Dr. Lewallen presented the Accountability Report for
Community Colleges (ARCC): Focus on Results 2012. Dr. Lewallen stated that
the purpose of ARCC is to evaluate college performance on seven performance
indicators, to provide a comparison of college performance to other institutions
(peer groups), and to provide benchmarks for colleges to track their own
performance over time.
Dr. Lewallen proceeded to present the results (Appendix A) and a lengthy
discussion among the board ensued. The report is posted on the California
Community Colleges Chancellor's Office website:
http://extranet.cccco.edu/Portals/1/TRIS/Research/Accountability/ARCC/ARCC%202012%20March%20Final.pdf
STUDENT
ENROLLMENT
PRIORITIES
Dr. Lewallen stated that on September 10, 2012, the Board of Governor approved
Title 5 changes that established a system-wide enrollment priorities (Appendix B)
designed to ensure classes are available for students seeking job training, degree
attainment or transfer and to reward students who make progress toward their
educational goals. The regulation requires that all community college implement
the changes by Fall 2014. Dr. Lewallen stated that the next step is for appropriate
staff members to assess the existing enrollment priorities policy and procedure
(Appendix C) and recommend revised enrollment priorities based on the recent
changes adopted by the Board of Governors. The board engaged in a discussion
and asked several questions in relation to the current enrollment priorities in
comparison to the newly approved priorities to which Mary Dominguez, Interim
Student Affairs Vice President and Dr. Lewallen responded.
The revised policy and procedure will come back to the board at a future meeting.
ADJOURNMENT
The meeting adjourned at 6:45 p.m.
Erica Padilla-Chavez
Board of Trustees President
HCCD – BOARD WORKSHOP – SEPTEMBER 18, 2012
Willard Lewallen
Board Secretary
Page 1 of 1
APPENDIX A
10/10/2012
Accountability Report for Community Colleges (ARCC)
Background
• Initiated by Assembly Bill 1417 in 2004.
• Required State Chancellor’s Office to develop an accountability
report to be used for all community colleges in CA.
• All colleges are required to address a brief and concise selfassessment of college performance based on its review of the seven
indicators/measurements presented in the report.
• Report results and self-assessment must be presented to local
board of trustees for review.
Accountability Report for Community Colleges (ARCC)
Purpose
• Evaluate college performance on the state’s seven
performance
f
indicators.
i di t
• Provide a comparison of college performance to other
institutions (peer groups).
• Provide benchmarks for colleges to track their own
performance over time.
1
10/10/2012
Accountability Report for Community Colleges (ARCC)
Performance Indicators
HCCD
State Average
+/‐ %
Peer Group Average
+/‐ %
Student Progress & Achievement Rate
39.6
53.6
‐14.0
48.3
‐8.7
Percent of Students who earn at least 30 Units
64.1
7.35
‐9.4
69.7
‐5.6
Fall to Fall Persistence Rate
Annual Successful Course Completion Rate for Credit Vocational Courses
Annual Successful Course Completion Rate for Credit Basic Skills Courses
Improvement Rate for Credit Basic Skills Rate for Credit Basic Skills
Courses
72.0
71.3
+0.7
69.7
+2.3
81.2
76.7
+4.5
75.8
+5.4
61.9
62.0
‐0.1
63.8
‐1.9
61.0
58.6
+2.4
58.1
+2.9
54.2
54.6
‐0.4
51.4
+2.8
Improvement Rate for Credit ESL Courses
Accountability Report for Community Colleges (ARCC)
Next Steps
• Incorporate performance indicators into overall strategic plan
g ((strategic
g p
plan to be developed
p following
g adoption
p
for college
of strategic priorities from Board of Trustees).
• Develop structure for college review of performance
indicators. For example:
 Who (what group) reviews the particular indicators?
 Who is responsible
p
for recommending
g and developing
p g
strategies to improve indicators that need strengthening?
• Further analysis needed before developing any strategies for
improvement.
2
APPENDIX A
SUMMARY COMPARISON OF
STATE, PEER GROUP, AND COLLEGE RATES ON
PERFORMANCE INDICATORS
ACROSS THE PAST TWO REPORTS - ARCC 2011 AND 2012
YEARS
STATE
Performance Indicators
1.
Student Progress and
Achievement Rate
2004-05 to 2009-10
2005-06 to 2010-11
Average
Rate
53.6%
53.6%
2.
Percent of Students Who
Earned at Least 30 Units
2004-05 to 2009-10
2005-06 to 2010-11
3.
Persistence Rates (fall to fall)
PEER GROUP
Average
Rate
HARTNELL
48.7%
48.3%
Average
Rate
44.1%
39.6%
72.8%
73.5%
70.2%
69.7%
63.9%
64.1%
Fall 2008 to
Fall 2009
Fall 2009 to
Fall 2010
67.6%
61.0%
74.3%
71.3%
61.2%
72.0%
4.
Annual Successful Course
Completion Rate for Credit
Vocational Courses
2009-10
2010-11
77.0%
76.7%
75.7%
75.8%
80.4%
81.2%
5.
Annual Successful Course
Completion Rate for Basic
Skills Courses
2009-10
2010-11
61.4%
62.0%
63.0%
63.8%
64.8%
61.9%
6.
Improvement Rates for Credit
Basic Skills Courses
2007-08 to 2009-10
2008-09 to 2010-11
58.6%
58.6%
57.3%
58.1%
59.7%
61.0%
7.
Improvement Rates for Credit
ESL Courses
2007-08 to 2009-10
2008-09 to 2010-11
54.6%
54.6%
52.6%
51.4%
53.9%
54.2%
NOTES:
1.
Of the first time students enrolled in 2004-2005 who showed intent, what percentage
earned a degree, certificate, or transfer status within six years.
2.
Of the first time students enrolled, who earned 12 units, what percentage earned at least
30 units in the CCC system within six years.
3.
Of first time students who earned six units or more in their first fall term, what
percentage enrolled the following fall anywhere in the CCC system.
4.
Of the students enrolled in credit vocational education courses, what percentage
completed the courses with a grade of A, B, C, or CR.
5.
Of the students enrolled in Basic Skills, what percentage completed the courses with a
grade of A, B, C, or CR.
6.
Of the students who successfully completed a Basic Skills course, what percentage
successfully completed a higher-level course in the same discipline within three years.
7.
Of the students who successfully completed an ESL course, what percentage
successfully completed a higher level ESL course or English course within three years.
APPENDIX B
Student Success Task Force Recommendation 3.1
Proposed Title 5, Section 58108 Enrollment Priority Regulation
Timeline
March – June
2012:
Enrollment
Priority
Workgroup
Meetings
June 21,
2012:
Consultation
Council
July 9-10,
2012: Board
of Governors
first reading
Sept 10-11,
2012: Board
of Governors
2nd reading
If the title 5 regulatory proposal is adopted by the BOG….
Sept-Oct, 2012:
Control Agency
Review
Nov 2012: Potential
effective date of new
regulations
Communication to
students beginning
Spring 2013 on the new
requirements
District implementation:
Spring 2014 registration for Fall
2014 classes*
*Districts may implement the new priority enrollment requirements earlier than Fall 2014
Priority Enrollment Concept in the
Proposed Title 5, Section 58108 Regulation
Order of Priority:
1 Ed Code: Active duty military & veteran students* and current and
former foster youth* who are new & fully matriculated or
continuing in good standing
Academic
Conditions for :
•100 unit
threshold
•Good standing:
not on academic
or progress
probation for 2
consecutive
terms (title 5,
55031)
2
3
Existing Title 5: New and continuing fully matriculated
EOPS & DSPS students in good standing
Continuing students in good standing and new, fully
matriculated students.
District
flexibility
provided to
collapse level 1
& 2 if sufficient
capacity exists
to do so
without
displacing level
1 students
District
flexibility to
set priorities
and categories
within these
groups
District flexibility to set priorities and categories for other
students
*Education Code section 66025.8 requires community college to grant priority enrollment to any member or former member of the Armed
Forces of the United States within four years of leaving active duty. EC 66025.9 requires priority enrollment for current and former foster
youth up to, and including, age 24.
APPENDIX C
HARTNELL COLLEGES PRIORITY REGISTRATION SCHEDULE - SPRING 2013
To provide fairness for all students, facilitate the registration process, and to avoid overloading the College’s computer system, procedures to
provide priority registration for students on the basis of need are required. The following is a list of priority groups in the order that students gain
access to registration activities. [The following priority schedule is in compliance with Title V Section 58108 and the Chancellor’s Office
Guidelines for Establishing Registration Priorities.] Only units completed at Hartnell through Summer 2012 are used in determining
priority registration.
PRIORITY 1:
Documented eligible students participating in the following programs will receive first
priority:
• Extended Opportunity Program and Services (EOPS).
• Disabled Student Program and Services (DSPS).
• Veterans (SB272—Since Spring 2008).
• TRIO – (Since Summer 2011)
• Foster Youth – (AB 194 – Since Summer 2012)
Oct. 29
EOPS, DSPS,
VETERANS, TRIO,
& FOSTER YOUTH
PRIORITY 2:
Students participating in the following program will receive first priority following mandated
programs listed above.
Oct. 30
Student Athletes
•
PRIORITY 3:
Continuing Hartnell College Students will receive priority registration based on the total
number of units completed at Hartnell College through Summer 2012. (Transfer units will
not be counted for priority registration purposes.)
Oct. 31 – Nov 7
PRIORITY 4:
Nov. 8
PRIORITY 5:
Jan. 14*
Student Athletes
•
Continuing Students who have 32.0 – 60.9 units completed at Hartnell. (Oct. 31)
•
Continuing Students who have 15.0 – 31.9 units completed at Hartnell. (Nov. 1)
•
Continuing Students who have 61.0 - 99.9 units have completed at Hartnell. (Nov. 2)
•
Continuing Students who have .3 – 14.9 units have completed at Hartnell. (Nov. 5)
•
Continuing Students who have 0.00 + units have completed at Hartnell. (Nov. 6)
•
Continuing Students who have 100+ units have completed at Hartnell (Nov. 7)
New & Returning Students - Students must have submitted an Application for Admission
during the priority filing date will receive Priority 3. Application for Admission submitted after
the priority filing date will receive a priority date at the time of submission. (Applications must be on file
between October 1 – November 7th or if received after November 7th you will be given a registration appointment at the time of submission
of your Application for Admission—usually the same day)
Concurrent Enrollment (K – 12) Students who have submitted a complete Concurrent
Enrollment packet which includes the Hartnell Application for Admission and approved
Concurrent Enrollment form by January 11, 2013.
The priority date shown above is the first day that a student is eligible to register based on their student type. Students may
continue to register any day after their priority registration date until the last day to register which is Thursday, January 17,
2013.. (All registration systems will be turned off at midnight on January 17th.)
CLASSES BEGIN TUESDAY, JANUARY 22, 2013
A&R: ih 7/16/12
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
MINUTES
Regular Meeting of the Board of Trustees
CALL 208, Training Room
411 Central Avenue
Salinas, California
October 2, 2012
OPEN SESSION
Meeting called to order at 5:04 p.m. by Trustee Padilla-Chavez.
PLEDGE OF ALLEGIANCE
Student Trustee Duran-Luchini led the Pledge of Allegiance.
ROLL CALL
Erica Padilla-Chavez, President
Candi DePauw, Vice President
Patricia Donohue
Bill Freeman (arrived at 5:10 p.m.)
Elia Gonzalez-Castro
Ray Montemayor
Demetrio Pruneda (left at 7:45)
Student Trustee Elaine D. Luchini
Dr. Willard Lewallen, Board Secretary/Superintendent/President
PUBLIC
COMMENTS
Wayne Ross, student, stated that he believes the college did not properly
notify students when the decision was made to stop issuing student loans and
he believes students are being affected by the lack of academic deans.
REPORTS FROM
ORGANIZATIONS AND
LOCATIONS
Academic Senate – Tony Anderson reported:
• The Senate adopted a resolution in support of Lisa Storm, faculty, for
the position of CCC Advisor to SB1052, California Open Education
Resource Council.
• The Senate is organizing a voter registration drive and information table
on the November ballot propositions at the main and Alisal campuses
next week and Mr. Anderson invited the board to participate.
Associated Students of Hartnell College (ASHC) – Francisco Estrada, Jr.
reported:
• ASHC's summer retreat was excellent and they learned a lot from
facilitator, Dr. Mendoza.
• ASHC has adopted their activities calendar for the year.
• The welcome back BBQ was successful as was the Deferred Action
(Dream Act) event held in early September.
• Mr. Estrada shared photographs from the students' Mexican
Independence Day Celebration where Assemblymember Alejo and his
father, Francisco Estrada, Sr. addressed the college.
• ASHC has endorsed Proposition 30 and is working with the Academic
Senate on the voter registration drive.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – OCTOBER 2, 2012
Page 1 of 9
•
Up-coming events, such as Spooktacular, Decorated Trees, and a
Veteran's Day Celebration on 11/14 are planned.
Classified Senate - None
Hartnell College Faculty Association (HCFA) – Dr. Ann Wright reported:
• HCFA is working on the voter registration drive and it has been a
pleasure to work with the students – that it is important to get the word
out about Proposition 30.
• HCFA is discussing the academic calendars for 2013-14 and 2014-15 –
the calendars will be traditional and she hopes the board will consider
adoption at the November meeting.
• The faculty and retirees are working to get enrolled into MCSIG for
their health benefits.
CSEA – None
L-39 – Dale Fuge, representative, thanked the board for the opportunity to speak
at meetings.
Center for Advanced Technology – Dr. Zahi Atallah, Dean reported that:
• The Horticultural Technician program has met twice, and there is a
possibility to build articulation into UC Davis.
• A Sustainable Crop Protection meeting will occur in late October, and
he is meeting with CSUMB to discuss the building of a bilateral
articulation with Environmental Sciences, Natural Sciences or Biology.
• The Heavy Duty Diesel program is rebuilding their curriculum, seeking
NATEF certification, and is working to establish an agreement with
SNAP-ON Tools to receive discounted rates for tools.
• The construction students are working on projects that include the
Municipal Stadium, Sun Street Center, and Steinbeck House.
• There are conversations with Cal Poly and NPS about a robotics grant
that will involve the AIT program and, hopefully, the ABT students.
South County/King City Education Center – Paulette Bumbalough, Dean,
reported:
• The 10th Anniversary of the King City Education Center, held on
September 7 was well attended and successful. The event served as an
opportunity to welcome Dr. Lewallen to Hartnell College, also.
• The King City Rotary donated $2,000 for book grants for students, and
the electrical vehicle charge station is now available in the center's
parking lot.
Superintendent/President – Dr. Lewallen reported:
• The college hired two new faculty: Steve Ettinger, Music and Tanya
Ho, Respiratory Care, Mr. Ettinger has started his employment, while
Ms. Ho will begin October 15th. Ms. Ho will work on accrediting the
program this fall and plans are to enroll the first cohort of students in
January 2013.
• Dr. Lewallen attended and presented at the Annual Farm Bureau
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – OCTOBER 2, 2012
Page 2 of 9
•
•
Association meeting held at Paraiso Vineyard, Soledad.
Dr. Lewallen and the Executive Cabinet presented to the college on the
September 25 Flex Day where he addressed several matters of
importance to the college and the Executive Cabinet presented on their
respective areas.
The Foundation's President's Taskforce held their first meeting where
40 participates engaged in their first discussion to help develop the next
funding plan for the Foundation. The campus community will
participate in a survey to help the taskforce identify needs. Also, at that
meeting, Dr. Lewallen shared a draft of the board's strategic priorities
because he believes it is important that the work of the Taskforce and
the work of the college are linked.
CHEVRON, INC.
Joseph Reyes, Facilities Director, introduced Courtney Jenkins and David
Baldwin, representatives from Chevron Corporation, who presented on a
possible solar power program at the Alisal that could be a hands-on learning
lab for the students (construction, engineering, and math) and would result in
energy and cost-savings for the district. The presentation included colleges
with whom they have worked, solar design options, preliminary layout
options, sources of savings, and funding availability. (Appendix A)
2012 SUMMER STEM
PROGRAMS
Dr. Ann Wright and Andy Newton presented on the 2012 Summer STEM
programs. This summer's programs included the Math Academy, Chemistry
Academy, and Summer Bridge (transitioning high school seniors to Hartnell
College STEM Programs). The board received a copy of the program booklet
for this summer's Research Symposium and Andy stated that this year's
program grew to eighty-nine students. Andy introduced student, Ana Ibarra,
who spoke of her experience with the STEM Program. Ms. Ibarra stated that
this program is a wonderful opportunity and great advantage to students when
transferring to four-year institutions and she thanked each of the mentors,
Andy, Dr. Wright, and all others who continue to help make this program
successful. (Appendix B)
ACCREDITATION UPDATE Stephanie Low, Interim VP, Academic Affairs/Accreditation, provided an
update on the Self Evaluation of Educational Quality and Institutional
Effectiveness. (Appendix C)
Trustee Padilla-Chavez asked that the board approve the final report at their
regular meeting of December 4, 2012.
CONSENT AGENDA
Consent Items A, H, K, and L pulled for separate discussion and vote.
Motioned (Gonzalez-Castro), seconded (Montemayor) and unanimously
carried, the board moved to approve Consent Agenda Items B, C, D, E, F, G,
I, J, and M.
After discussion, Trustee DePauw motioned, seconded by Trustee
Montemayor, and unanimously carried, the board moved to approve Consent
Items A, H, K, and L.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – OCTOBER 2, 2012
Page 3 of 9
A. MINUTES
(Pulled Donohue)
The board adopted the minutes of July 25, 2012 (Workshop), August 28, 2012
(Workshop) and Regular Meeting of September 4, 2012.
Trustee Donohue requested that the minutes of August 28, 2012 be corrected
to include that she was absent from that workshop.
B. DISBURSEMENTS
The board ratified the disbursements from any or all of the following funds:
general; debt service; bookstore; child development; capital outlay projects;
scheduled maintenance; property acquisition; bond projects; cafeteria; selfinsurance; retirees health benefits; associated student body; scholarship, loan,
and trust; and intercollegiate athletics.
C. CURRICULUM
The board ratified the Curriculum Committee actions from the September 6,
2012 meeting.
D. SAN FRANCISCO CCD
The board ratified the Letter of Agreement between Hartnell College and San
ECE MENTOR PROGRAM Francisco Community College District for the California Early Childhood
Mentor Program for academic year 2012-13. This agreement will connect
Hartnell College early childhood education students with high quality,
experienced early childhood professionals. There are no budget implications.
The participants are paid directly from San Francisco Community College
District.
E. WISDOM CENTER
The board ratified the agreement between Hartnell Community College
District and Wisdom Center Adult Day Health Care for clinical learning of
nursing students effective September 18, 2012 with a six month written
termination clause by either party.
F. CDC TRAINING
CONSORTIUM
The board ratified the renewal of the instructional agreement with California
Child Development Training Consortium between Yosemite Community
College District/Child Development Training Consortium and Hartnell
College for academic year 2012-13. The amount received is $10,000 for
supplies, books, transportation for field trips, and instructional materials. The
term of the agreement is September 1, 2012 through June 30, 2013.
G. SUB-AWARD CSUMB
E-TRANSCRIPTS
The board authorized the administration to enter into an agreement with the
University Corporation (Foundation) California State University, Monterey
Bay, to accept funds as a sub-recipient of the CSUMB Title V grant for
$10,000. The funds will support the implementation of e-transcript services.
It is anticipated that these services will be available to students at the end of
fall grades.
H. SUB-AWARD
GAVILAN CCD-TITLE V
(Pulled Freeman)
The board authorized the administration to enter into an agreement with
Gavilan Community College District to accept funds as a sub-recipient of the
Title V Grant, Streamlined Career Transfer Pathways. The amount of the subaward is $1,011,942 over five (5) years beginning October 1, 2012.
Initially, Trustee Freeman pulled this item for further discussion, but later
recognized it was not necessary.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – OCTOBER 2, 2012
Page 4 of 9
I. SUB-AWARD
REGENTS UC –ACCESS
The board ratified the amendment to the sub-award agreement between The
Regents of the University of California and Hartnell Community College
District for the Baccalaureate Bridge to the Biomedical Sciences Program
(ACCESS). The sub-award is amended to $17,174 through July 31, 2013.
J. AGREEMENT
HGHB ARCHITECTS
The board ratified the agreement with HGHB Architecture, Planning, Urban
Design for the programming and design of the CAB North Renovation project.
The term of the agreement is October 2, 2012 to and including June 30, 2014.
The cost is $118,000 supported by Measure H funding.
K. PROPOSAL FOR BIDS
AG LAND LEASE
(Pulled DePauw)
The board authorized the administration to issue a Request for Proposal to
lease agricultural land at the Alisal Campus.
The board received a corrected cover item. The minimum bid is $1,626 per
acre and not $750 as noted.
Trustee DePauw asked in which year did the college last bid the land? Joseph
responded the last bid was in 2006 and the term of the agreement was three
years and that same agreement was renewed three times. In addition, Joseph
clarified that the total acreage is 109.6 at a minimum bid of $1,626 per acre.
L. BOARD TRAVEL
(Pulled DePauw)
The board approved the travel for Student Trustee Luchini and Trustees
Freeman and Pruneda to attend leadership conferences during the month of
October. Student Trustee Luchini requested approval to attend The Fall
Student Leadership Conference, Students Advocating for Students: Our
Future Leaders, scheduled October 19-21, 2012, Los Angeles, California.
Trustee Freeman and Pruneda requested approval to attend the Association for
Community College Trustees 43rd Annual Leadership Congress, October 1013, 2012, Boston, Massachusetts. The estimated cost is $6,700 paid from the
general funds.
Trustee DePauw recalled the board discussed the development of a policy in
relation to the board's travel budget. Alfred Muñoz provided a brief history of
the board's travel budget for 2009-10, 2010-11, and 2011-12. Trustee PadillaChavez stated that the board should discuss the development of a policy and
requested that the administration look at other approaches used by other
educational institutions. She asked that the item to discuss the development of
a policy return to a future meeting.
Trustee Donohue requested that Trustees Freeman and Pruneda share what
they learn at the November meeting. Trustee Gonzalez-Castro said it is a
wonderful opportunity to attend the conference and asked for copies of the
conference materials.
M. PERSONNEL ACTIONS
The board approved and/or ratified personnel actions. (Appendix D)
ACTION ITEMS
BUDGET REVISIONS
Motioned (Donohue), seconded (Gonzalez-Castro), and unanimously
carried, the board moved to approve the budget revisions numbered 9960 to
9967.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – OCTOBER 2, 2012
Page 5 of 9
RESOLUTION 12:18
GANN LIMIT
Motioned (Donohue), seconded (Gonzalez-Castro), by roll call vote of 7-0,
and by an advisory vote of Aye (Student Trustee Duran), the board moved to
adopt Resolution 12:18, Gann Limit Resolution Establishing Appropriations
Limit for 2012-13.
STRATEGIC PRIORITIES
Motioned (DePauw), seconded (Gonzalez-Castro) and unanimously carried,
the board moved to adopt their strategic priorities. (Appendix E).
Dr. Lewallen stated that the board met twice (July 25 and August 28) to
discuss strategic priorities and based on those discussions, draft priorities were
established. The next step is to launch a strategic planning process for the
development of a strategic plan linked to the priorities. Trustee DePauw
asked when the board would see this work and Dr. Lewallen responded that
the completion date for the strategic plan is by the end of this academic year.
Trustee Padilla-Chavez suggested that board reports connect to the priorities
so that the board can see the relevancy of their work.
BUDGET ADJUSTMENT
Motioned (DePauw), seconded (Montemayor) and unanimously carried, the
board moved to adjust the FTES from 6,750 to 6,910 for fiscal year 2012-13.
Dr. Lewallen explained the request to increase the FTES target for 2012-13 is
a result of not considering the FTES (estimated at 160 FTES) generated from
K-12 enrollments. Thus, in order for the college to reach its FTES target, the
adjustment is necessary.
EDUCATIONAL SERVICES
PROVIDED BY GAVILAN
COLLEGE –
Water Technology Training
Motioned (Gonzalez-Castro), seconded (Montemayor) by vote of 6-1 (No:
Freeman) and by advisory vote of Aye (Duran), the board moved to grant
permission to Gavilan CCD to offer water technology training opportunities
within the Hartnell CCD for no more than one year and directed the
administration to conduct an assessment to determine need.
Trustee Freeman stated that he supported Gavilan providing this service
within the district because Hartnell is not able to and the board should be in
support of education.
Trustee Padilla-Chavez asked if the administration conducted an assessment
to determine workforce need within the district. If not, Trustee PadillaChavez suggested one be conducted. Trustee Pruneda stated he likes the idea
of collaborating with other districts and hopes Hartnell will promote this
program so that it is successful. Trustee Gonzalez-Castro stated that Hartnell
previously offered a water technology program, but the program was
discontinued, and that the district reserves the right to rescind permission.
Dr. Lewallen stated that he believes these types of requests will become
frequent as a result budget constraints and the inability to offer everything and
he would prefer to bring forward these items as information to the board.
Trustee Padilla-Chavez requested to amend the motion to not extend
permission beyond one year and direct the administration to conduct an
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – OCTOBER 2, 2012
Page 6 of 9
assessment. Both Trustees Gonzalez-Castro and Montemayor agreed to
amend the motion and the board voted.
Trustee Freeman stated that he could not support this motion because he
believes the college may not be in a position to offer these programs in one
year.
AWARD BID: TECHNICAL
TRAINING BUILDING
Motioned (Gonzalez-Castro), seconded (Pruneda) and unanimously carried,
the board moved to award the bid and authorized the administration to enter
into a contract with Dilbeck and Sons, Inc., lowest responsive bidder for the
Technical Training Building.
INFORMATION ITEMS
CONSTRUCTION PROJECTS The board received an updated, written report on the current construction
– UPDATE
projects. The report is on Page 128 of the October 2, 2012 Meeting Agenda
Packet posted at:
http://www.hartnell.edu/board/packets/100212.pdf
FINANCIAL STATEMENTS
The board received the financial statements (unaudited) ending June 30, 2012.
BUDGET UPDATE
Alfred Muñoz presented the unaudited financial report for fiscal year 2011-12
and presented an update for fiscal year 2012-13. He reported that the auditors
would present their findings mid-November for the district, Foundation, and
Measure H. (Appendix F)
MONTEREY COUNTY
The board received the Monterey County Treasurer’s Investment Report for
TREASURER'S INVESTMENT quarter ending June 30, 2012.
REPORT
CHILD DEVELOPMENT
CENTER
The board received a written report on the Child Development Program.
BOARD REPORTS
Trustee Luchini Duran reported she is working with the student senate on the
voter registration drive.
Trustee Pruneda reported he attended the groundbreaking for the PE Field
House and is pleased that the college has state-of-art athletic fields; that he
attended a press conference for Measure E (an extension of Measure V). This
measure will help maintain city libraries, first responders, and parks and
recreation.
Trustee Freeman stated that the 9/11 event was a great– that the speakers
spoke well and he thanked Dr. Lewallen. Trustee Freeman stated that he
attended the Dream Act event on Sunday and that he attended the Day of
Remembrance event- a vigil for families who have lost their loved ones to
violence. Also, he attended the groundbreaking for the PE Field House – that
the building will be great for athletes and Hartnell College. Also, he spoke at
a city council meeting on home foreclosures; and that he attended a student
meeting where they discussed the voter registration drive and proposed
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – OCTOBER 2, 2012
Page 7 of 9
propositions; and on Saturday, October 13, 2012, the college will celebrate the
60th anniversary of the 1952 Rose Bowl team at Salinas High stadium. In
closing, Trustee Freeman announced that his brother and wife recently had
twins, Adrian and Charles Freeman.
Trustee Donohue stated that she is excited for Brice Harris, newly appointed
State Chancellor and she asked that the college send a note of congratulations
on behalf of the college and board. Also, she reminded the board of the
Western Stage Gala scheduled December 1st and she encouraged all to attend.
Trustee Gonzalez-Castro apologized for not having been able to attend some
of the college's recent events, but heard that the events were excellent; that she
learned that Christina Juarez, a Hartnell nursing student, was awarded a
scholarship from Salinas Valley Memorial Hospital and this reminds her why
she serves on the board.
Trustee Montemayor reported that he has received a request for Dr. Lewallen
to attend a Sunrise House Directors Meeting and he is going to ask that Jim
Rear, Executive Director, Sunrise House, present to the board at a future
meeting.
Trustee DePauw reported she attended and appreciated the 9/11 event and she
stated that she continues to be impressed with the college faculty and staff.
Trustee Padilla-Chavez gave kudos to Paulette Bumbalough for her work on
organizing the King City Education Anniversary/Welcome Reception.
Trustee Padilla-Chavez thanked Dr. Lewallen for attending the back-to-school
event in Soledad; that the groundbreaking event for the PE Field House was
amazing; that she attended the ribbon cutting of the Tech Mobile; and that she
is helping to organize a women's health conference at the college.
MOVED TO CLOSED
SESSION
The Board, Dr. Willard Lewallen, Superintendent/President, Terri Pyer,
Associate Vice President, Human Resources, and legal counsel, Thomas
Manniello, Lozano Smith, moved to closed session at 7:55 p.m. to consider
legal, personnel, labor, and/or contract matters authorized for Closed Session
per Government Code Sections, 3549.1, 54956.9, 54957 and/or 54957.6.
• Conference with legal counsel – Anticipated Potential Litigation
Government Code Section: § 54956.9(ba) – 1 case – Celia Barberena
• Conference with Legal counsel - Anticipated Litigation
Government Code § 54956.9(b)
Significant Exposure to Litigation: 1 Case
RECONVENED PUBLIC
SESSION – REPORT OUT
FROM CLOSED SESSION
Trustee Padilla-Chavez reconvened the public session at 8:45 p.m. and stated
there was no reportable action taken in Closed Session.
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – OCTOBER 2, 2012
Page 8 of 9
ANNOUNCEMENTS
Trustee Padilla-Chavez announced the following meetings:
1. Board Study Session, October 16, 2012, 5 p.m.
2. Regular Meeting of November 6, 2012, 5 p.m.
3. Board Study Session November 20, 2012
ADJOURNMENT
The meeting adjourned at 8:46 p.m.
Erica Padilla-Chavez
Board of Trustees President
Willard Clark Lewallen
Board Secretary
HCCD – REGULAR MEETING OF THE BOARD OF TRUSTEES – OCTOBER 2, 2012
Page 9 of 9
10/30/2012
APPENDIX A
Pioneering Sustainable Education:
Hartnell Energy Innovation Program
October 2, 2012
© 2012 Chevron
Pillars of the Program
© 2012Chevron
Chevron
© 2012
21st Century Colleges – STEM Achievement – Sustainable Communities
Support for STEM, Environmental, and
‘Green Careers’ Education
LED Lighting
Electronics
Fuel Cells
Chemistry
Controls
Computer Science
Batteries
Chemistry
Solar Thermal
Physics
Ice Cooling
Physics
Opportunity to offer Hartnell’s students the opportunity
for hands-on learning with cutting-edge technologies.
© 2012Chevron
Chevron
© 2012
21st Century Colleges – STEM Achievement – Sustainable Communities
1
10/30/2012
Educational Program Components
Internship
Opportunities for
Engineering Students
Real-Time Learning
Laboratories & WebAccessible Data
Living Laboratory:
Field Observation
Exercises and
Curriculum
Project HEAT (HandsOn Environmental
Assessment Teams)
© 2012Chevron
Chevron
© 2012
21st Century Campuses – General Fund Savings – Environmental Education
Solar Design Approach for Hartnell’s
Alisal Campus
•
•
Cost Effective – lowest cost and maximum savings
•
Preserve Aesthetics – preserve and enhance campus design and sense of place; synchronous
with master plan and closely designed with architecture and landscape in mind
•
Maximized Production – design optimized for stable energy production and minimized
maintenance costs
Provide Shade – maximize shade without reducing parking spaces; utilize shade in open areas
for student comfort
S t A
Santa
Ana, CA
2011
Chevron
2012 Chevron
©©©
Chevron
2012.
Los Altos, CA
21st Century Colleges – STEM Achievement – Sustainable Communities
Solar Design Options for Hartnell
Questa, NM
Salinas, CA
Fresno, CA
2012 Chevron
©©
Chevron
2012.
21st Century Colleges – STEM Achievement – Sustainable Communities
2
10/30/2012
Preliminary Layout Options:
2011
Chevron
2012 Chevron
©©©
Chevron
2012.
21st Century Colleges – STEM Achievement – Sustainable Communities
Sources of Savings
Savings from not purchasing
electricity from PG&E
Electrical Usage per day in October
600
500
Savings from selling electricity Revenue from California
back to PG&E
Solar Initiative Program
Electrical Usage per day in August
600
200
500
400
150
300
300
100
200
Solar PV Production per day in August
250
400
200
100
50
0
0
100
0
Solar PV Production per day in October
350
Solar PV Production per day in August
Monthly solar production (kWh)
600
300
500
x
250
400
200
300
150
200
100
0
0
October Residual Electrical Load Profile
August Residual Electrical Load Profile
= $336,000
200
250
200
$0.088 per kWh
100
50
Savings
100
150
0
100
‐100
50
‐200
0
‐300
‐50
‐400
2012 Chevron
©©
Chevron
2012.
Electricity
to sell back
to PG&E to
offset use
during offpeak hours
over 5 years, divided
into monthly checks
21st Century Colleges – STEM Achievement – Sustainable Communities
Funding Availability
 Strong availability of energy management and efficiency rebates for the installation,
or retrofit, of energy infrastructure (HVAC, controls, lighting, water systems)
 The CPUC (California Public Utilities Commission) administers the performancebased California Solar Initiative rebate
 This rebate is available to all categories of entities (commercial, residential,
public/governmental)
 It is paid over a 5-year period through monthly checks based on the solar
system’s production (measured in kWh output of ‘green power’)
 Current
C
t value
l iis $0
$0.088/kWh
088/kWh
 Chevron files for all the rebates on behalf of Hartnell
 Chevron has a dedicated project funding and finance team that manages our
relationships with the banking community & financiers should the College choose to
pursue this route
2011
Chevron
2012 Chevron
©©©
Chevron
2012.
21st Century Colleges – STEM Achievement – Sustainable Communities
3
10/30/2012
Financial Option #1:
Year
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Total
Solar
Solar Avoided
Electricity
Produced
CSI Incentive Electric Rate
($/kWh)(3)
(kWh)(1)
($/kWh)(2)
A
B
C
772,689
$67,997
$0.185
768,826
$67,657
$0.194
764,981
$67,318
$0.202
761,157
$66,982
$0.211
757,351
$66,647
$0.221
753,564
$0.231
749,796
$0.241
746,047
$0.252
742,317
$0.263
738,605
$0.275
734,912
$0.288
731,238
$0.301
727,582
$0.314
723,944
$0.328
720,324
$0.343
716,722
$0.359
713,139
$0.375
709,573
$0.392
706,025
$0.409
702,495
$0.428
698,983
$0.447
695,488
$0.467
692,010
$0.488
688,550
$0.510
685,107
$0.533
18,201,425
336,600
2011
Chevron
2012 Chevron
©©©
Chevron
2012.
Total Projected
Utility
Electricity
Savings
F=A*C
$143,148
$148,842
$154,762
$160,918
$167,318
$173,974
$180,893
$188,088
$195,570
$203,348
$211,437
$219,846
$228,591
$237,683
$247,137
$256,967
$267,188
$277,815
$288,865
$300,355
$312,301
$324,723
$337,639
$351,069
$365,032
$5,943,510
Solar O&M
and M&V
Renewable
Net Solar Project Lease Payments
(6)
Costs(4)
Energy Credits(5)
Savings
G
H
I = (F - G) + H + B
K
$18,158
$2,318
$195,305
$0
$18,703
$2,306
$200,102
$0
$19,264
$2,295
$205,112
$0
$19,842
$2,283
$210,341
$0
$20,437
$2,272
$215,800
$0
$9,405
$2,261
$166,829
$0
$9,688
$2,249
$173,455
$0
$9,978
$2,238
$180,348
$0
$10,278
$2,227
$187,519
$0
$10,586
$2,216
$194,978
$0
$10,904
$2,205
$202,738
$0
$11,231
$2,194
$210,810
$0
$11,568
$2,183
$219,206
$0
$11,915
$2,172
$227,940
$0
$12,272
$2,161
$237,026
$0
$12,640
$2,150
$246,477
$0
$13,019
$2,139
$256,308
$0
$13,410
$2,129
$266,534
$0
$13,812
$2,118
$277,171
$0
$14,227
$2,107
$288,236
$0
$14,653
$2,097
$299,745
$15,093
$2,086
$311,717
$15,546
$2,076
$324,169
$16,012
$2,066
$337,122
$16,493
$2,055
$350,595
$40,869
$5,985,582
0
Project Net
Benefit
L= I - K
$195,305
$200,102
$205,112
$210,341
$215,800
$166,829
$173,455
$180,348
$187,519
$194,978
$202,738
$210,810
$219,206
$227,940
$237,026
$246,477
$256,308
$266,534
$277,171
$288,236
$299,745
$311,717
$324,169
$337,122
$350,595
$5,985,582
Cumulative
Net Benefit
O
$195,305
$395,407
$600,519
$810,860
$1,026,660
$1,193,489
$1,366,944
$1,547,292
$1,734,811
$1,929,790
$2,132,527
$2,343,337
$2,562,543
$2,790,483
$3,027,509
$3,273,986
$3,530,294
$3,796,827
$4,073,998
$4,362,234
$4,661,979
$4,973,695
$5,297,865
$5,634,987
$5,985,582
Project Net
Benefit
Cumulative
Net Benefit
21st Century Colleges – STEM Achievement – Sustainable Communities
Financial Option #2:
Year
Solar
Electricity
Produced
(kWh)(1)
CSI Incentive
($/kWh)(2)
Solar Avoided
Electric Rate
($/kWh)(3)
Total Projected
Utility
Electricity
Savings
A
B
C
F=A*C
Solar O&M
and M&V
Costs(4)
Renewable
Net Solar Project Lease Payments
(6)
Energy Credits(5)
Savings
G
H
I = (F - G) + H + B
K
L= I - K
O
1
639,900
$56,311
$0.185
$118,382
$15,038
$1,920
$161,575
$0
$161,575
$161,575
2
636,701
$56,030
$0.193
$123,090
$15,489
$1,910
$165,541
$0
$165,541
$327,116
3
633,517
$55,749
$0.202
$127,986
$15,953
$1,901
$169,683
$0
$169,683
$496,798
4
630,349
$55,471
$0.211
$133,077
$16,432
5
627,198
$55,193
$0.221
$138,370
$16,925
$1,882
$178,520
$0
$178,520
$849,325
6
624,062
$0.231
$143,873
$7,789
$1,872
$137,957
$0
$137,957
$987,281
7
620,941
$0.241
$149,596
$8,023
$1,863
$143,436
$0
$143,436
$1,130,717
8
617,837
$0.252
$155,546
$8,263
$1,854
$149,136
$0
$149,136
$1,279,854
$1,891
$174,006
$0
$174,006
$670,805
9
614 747
614,747
$0 263
$0.263
$161 733
$161,733
$8 511
$8,511
$1 844
$1,844
$155 066
$155,066
$0
$155 066
$155,066
$1 434 920
$1,434,920
10
611,674
$0.275
$168,166
$8,767
$1,835
$161,234
$0
$161,234
$1,596,154
11
608,615
$0.287
$174,855
$9,030
$1,826
$167,651
$0
$167,651
$1,763,805
12
605,572
$0.300
$181,810
$9,301
$1,817
$174,326
$0
$174,326
$1,938,131
13
602,544
$0.314
$189,041
$9,580
$1,808
$181,269
$0
$181,269
$2,119,400
14
599,532
$0.328
$196,560
$9,867
$1,799
$188,492
$0
$188,492
$2,307,891
15
596,534
$0.343
$204,378
$10,163
$1,790
$196,005
$0
$196,005
$2,503,896
16
593,551
$0.358
$212,508
$10,468
$1,781
$203,820
$0
$203,820
$2,707,717
17
590,584
$0.374
$220,960
$10,782
$1,772
$211,950
$0
$211,950
$2,919,667
18
587,631
$0.391
$229,749
$11,105
$1,763
$220,406
$0
$220,406
$3,140,073
19
584,693
$0.409
$238,887
$11,439
$1,754
$229,203
$0
$229,203
$3,369,275
20
581,769
$0.427
$248,389
$11,782
$1,745
$238,352
$0
$238,352
$3,607,628
21
578,860
$0.446
$258,268
$12,135
$1,737
$247,870
$247,870
$3,855,498
22
575,966
$0.466
$268,541
$12,499
$1,728
$257,770
$257,770
$4,113,267
23
573,086
$0.487
$279,222
$12,874
$1,719
$268,067
$268,067
$4,381,335
24
570,221
$0.509
$290,328
$13,260
$1,711
$278,779
$278,779
$4,660,113
25
567,370
$0.532
$301,876
$13,658
$1,702
$289,920
$289,920
$4,950,033
Total
15,073,453
$33,845
$4,950,033
2011
Chevron
2012 Chevron
©©©
Chevron
2012.
278,754
$4,915,191
0
$4,950,033
21st Century Colleges – STEM Achievement – Sustainable Communities
Turning Energy Savings into a
Sustained & Revolving Fund
 The College could carve out a portion of the $160,000+ annual net savings to
support any number of its endeavors:
 Scholarship fund for high-achieving science & engineering students
 Agricultural Business & Technology Institute
 Global outreach and research/development
 Professional development for faculty
 Support for music and the arts
Example: Caltech's own green revolving fund—the Caltech Energy Conservation Investment
Program (CECIP)—was initiated in 2009, and it manages $8 million within an existing endowment
created to finance capital projects.
"CECIP allows Caltech to effectively deploy capital to realize energy and cost savings from energyconservation measures that would otherwise be unfunded," says John Onderdonk, Caltech's
manager for sustainability programs. "It's a perfect example of Caltech's sustainability vision in that it
reduces the campus's environmental footprint while enhancing the Institute's core mission."
2011
Chevron
2012 Chevron
©©©
Chevron
2012.
21st Century Colleges – STEM Achievement – Sustainable Communities
4
10/30/2012
Roadmap
HARTNELL COLLEGE - ENERGY SAVINGS PROGRAM
PROGRAM DEVELOPMENT
Party
Responsible
IMPLEMENTATION & CONSTRUCTION
Milestone
(Key Milestones = Decision points and Contract approval in RED)
Date
Achieved?
CES = Chevron
Energy Solutions,
HC = Hartnell
College
HC/CES
PRELIMINARY ENERGY SAVINGS STUDY
Meeting with Joseph Reyes
Perform analysis and review of College's electric and gas
usage, profile, and rate tariffs
Solar PV, energy infrastructure, and efficiency site visits and
building
g surveys
y
Collect Site Plans, Facilities Master Plan + Informational meetings with other District
Stakeholders
PG&E Analysis
Site Visits #1
Comprehensive energy infrastructure analysis, savings quantification, and solar PV layout
design work
7/27
X
7/30 - 8/15
X
CES
8/15
X
HC/CES
8/15 - 8/29
X
CES
8/29 - 9/7
X
CES
Preliminary Review of
Recommendations
Review engineering recommendations with Joseph Reyes
and get feedback prior to meeting with the President
9/10
X
HC/CES
Meeting with the President
Meeting with Hartnell President to review program vision and
objectives, as well as recommendations for next steps
9/12
X
HC/CES
Board Update
Presentation on progress, scope, schedule, and program
benefits (economic, environmental, educational)
10/2
X
STEM Educational Program
Development
Meeting to design the program's STEM elements
10/15
CES
HC/CES
California Solar Initiative
Submission of all rebate program documents
10/16 – 10/19
CES
Comprehensive Engineering
Project design, engineering, and development
10/22 – 12/7
Board Meeting
10/24
HC/CES
Meeting to Review Solar Photovoltaic Layout Locations for Feedback and Discussion on
Energy Management Recommendations
© 2012Chevron
Chevron
© 2012
21st Century Colleges – STEM Achievement – Sustainable Communities
Case Study: Monterey COE
 $6.5 million in net general
fund savings over program
lifetime
 Serves as a beacon ‘learning
project’
p
j
for Monterey
y County’s
y
24 schools
 Paid-through-savings project
involving solar PV, energy
management control systems,
and HVAC improvements
©
2012Chevron
Chevron
Chevron
2012.
© 2012
21st Century Colleges – STEM Achievement – Sustainable Communities
Community College & UC/CSU Expertise
CES Solar Project at Chabot-Las Positas CCD

Chabot-Las Positas CCD

Foothill-De Anza CCD

San Mateo CCD

Contra Costa County CCD

Butte CCD

Los Angeles CCD

Mt. San Antonio CCD

Copper Mountain College

Antelope Valley College

UC San Francisco

CSU Fresno

CSU Sonoma

CSU San Diego

CSU East Bay
©
2012Chevron
Chevron
Chevron
2012.
© 2012
21st Century Colleges – STEM Achievement – Sustainable Communities
5
10/30/2012
City of Gonzales: G3 Program
 Paid-through-savings project
involving SCADA systems,
street-lighting, solar PV, and
controls
 $4.2 million in net general
fund savings over program
lifetime
 Supports the “Gonzales Grows
Green” G3 initiative & City’s
Climate Action Plan (CAP)
 Improves water pumping
performance and functionality
for City Staff
©
2012Chevron
Chevron
Chevron
2011.
© 2012
21st Century Colleges – STEM Achievement – Sustainable Communities
Contact Information
Courtney Jenkins
Program Development Manager
Project at Ann Sobrato HS,
Morgan Hill Unified School District (2010)
CJIP@chevron.com
(510) 502-7314
David Baldwin, P.E.
Director, Power Systems
DBLD@chevron.com
(408) 246-3294, ext. 202
© 2012Chevron
Chevron
© 2012
21st Century Colleges – STEM Achievement – Sustainable Communities
6
10/30/2012
APPENDIX B
STEM Summer 2012
Presented to
Board of Trustees
October 2, 2012
Kelly Locke and Ann Wright
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu/foundation
831-755-6700
Three Programs
• Math Academy
– Heard about it, got the t-shirt!
• Chemistry Academy
– Successful p
pilot summer ’12
– Phase II pilot in winter ’13
– You will hear more
• Summer Bridge
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu/foundation
831-755-6700
Summer Bridge
• Two great stories to tell
– The Student Experience
– The Collaboration
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu/foundation
831-755-6700
1
10/30/2012
The Student Experience
• Goal was to provide students with
– Solid foundation for learning
– Science content
– Educational planning
– Field trips for STEM career awareness
– Make it affordable
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu/foundation
831-755-6700
A Solid Foundation for Learning
• Bonding
Self awareness
of learning styles,
attitudes, etc.
• Communication
skills and styles
• “Soft skills” for
college success
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu/foundation
831-755-6700
Science Content Highlights
• Building computers with
Loaves, Fishes and
Computers
• Sand crab monitoring
on the bay
• Sustainable
engineering and
environmental science
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu/foundation
831-755-6700
2
10/30/2012
Science Content Highlights
• Math mastery with
ALEKS learning system
• Using scientific method
in biology to design
experiments
• Making silly putty in
chemistry
• Producing health PSA
videos
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu/foundation
831-755-6700
Field Trip Highlights
Aquarium
411 Central Avenue Salinas, CA. 93901
Water Recycling Plant
(MRWPCA)
www.hartnell.edu/foundation
831-755-6700
Field Trip Highlights
UCSC Bionics Lab
411 Central Avenue Salinas, CA. 93901
UCSC Computer Game
Development
www.hartnell.edu/foundation
831-755-6700
3
10/30/2012
The second great story: Collaboration
• Three grants with summer bridges
– Alisal Health Professions Workforce Pathways
Partnership grant
– NSF-ATE
NSF ATE S
Sustainable
t i bl E
Engineering
i
i grantt
– Title V-Science Talent Pool grant
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu/foundation
831-755-6700
History of Summer Bridge
•
•
•
•
Building on a successful model
Started in 2006 with 11 students
Continued through 2011 with 38 students
This year
– Scale up the model
– 96 students in three cohorts
– Collaborative planning team
– Partnerships and relationships built
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu/foundation
831-755-6700
Bridge Planning
Planning Team
• Kelly Locke
• Ann Wright
• Melissa Hornstein
• Melissa Casillas
• Barbie Wunsch
• Sharon Alheit
• Mary Young
411 Central Avenue Salinas, CA. 93901
Assistance From
• Leda Polio
• Molly Lewis
• Dawn Henry
• Elizabeth Stern
• Jackie Cruz
• Joni Black
• Ann Mintie
www.hartnell.edu/foundation
831-755-6700
4
10/30/2012
Field Trip Partners
• Barbara Meister, Public • Karen Harris,
Affairs Director,
Community Relations
Monterey Bay
Director, Monterey
Aquarium
Regional Water
Pollution Control
• Aquarium Free to Learn
Agency
program
•
Ann
Wasser, LiMPETS
• Leticia Zendejas, MESA
Coordinator, Marine
Director, UCSC
Sanctuary and PG
Museum of Natural
History
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu/foundation
831-755-6700
Instructors
Foundation and Counseling
• Hermelinda Rocha-Tabera
• Steven Triano
• Liz Estrella
• Kimie Garcia
• Paula Haro
• Theresa Moreno
• Gabe Bravo
411 Central Avenue Salinas, CA. 93901
STEM Content
• Ann Wright
• Joe Welch
• Kelly Locke
y
Gonzalez
• Crystal
• Ann Wasser
• Tiffany Wise-West
• Oxana Patchenko
• Mary Davis
• Derek Bonsper
• Tracy Villanueva
www.hartnell.edu/foundation
831-755-6700
Student Voices
“I was interested in Psychology but the program has
me leaning more towards engineering.”
“I saw a bunch of new fields I didn’t know existed and
opened my eyes to new job opportunities.
opportunities ”
“Coming into the Summer Bridge Program I already
knew I wanted to major in something that would
involve the medical field. This program motivated
me more to actually get it done.”
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu/foundation
831-755-6700
5
10/30/2012
Student Voices
“What I liked about the Summer Bridge Program the
most would be how I got to meet a lot of new people
and become very close to them. I also liked the fact
that we all got to experience new situations and gain
g
more knowledge.”
“What I liked the most about the Summer Bridge
Program was being able to explore more careers in
the health field, building strong relationships with
classmates, and get a better understanding of
college.”
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu/foundation
831-755-6700
6
9/27/2012
APPENDIX C
The 6 Year Accreditation Cycle
1st Phase: Comprehensive Self Evaluation – Internal Evaluation
 Institution Conducts Self Assessment, Writes Analysis
including Plans for Improvement, & Submits Document
(“Self Evaluation of Educational Quality & Institutional
Effectiveness”)
2nd Phase: Site Visit – External Evaluation
 Peer Review Team Conducts Site Visit & Issues Report
Update on Institutional Self Evaluation 10/2/12
2
1
9/27/2012
The Accreditation Cycle (cont’d)
3rd Phase: Determination of Accredited Status
 Commission May Take Various Actions & Require Follow-up
Reports
4th Phase: Institutional Self Improvement
 Institution Uses Its Plans for Improvement & Commission
Recommendations to Guide Changes in Educational Quality
Update on Institutional Self Evaluation 10/2/12
3
Timeline & Milestones
 Fall 2011 – Draft 1 & Feedback
 Spring 2012 – Draft 2 & Feedback
 Fall 2012 – Draft 3 & Feedback
 Mid-Fall 2012 – One Voice Edit & External Review
Update on Institutional Self Evaluation 10/2/12
4
2
9/27/2012
Timeline & Milestones (cont’d)
 Late Fall 2012 – Approval of Document
 Late Fall 2012 & Early Spring 2013 –
Preparation for Site Visit
 January 2013 – Report Sent to Commission
 March 18-21, 2013 – Site Visit
 June 2013 – Commission Action
Update on Institutional Self Evaluation 10/2/12
5
Preparation for Site Visit
Shift in Responsibilities of Steering Committee Members
Document Focused Work  College Wide Activities
Educating the College Community & Its Constituents
 Enhance Knowledge about Accreditation & Institution
 Understand Importance of Institution’s Planning Agenda
 Participate in Immersive Activities
 Flex Days: September 25, 2012 & January 18, 2013
Update on Institutional Self Evaluation 10/2/12
6
3
APPENDIX D
The following Personnel Actions were approved/ratified by the Board of Trustees at their
regular meeting of October 2, 2012.
I.
Retirements, resignations, releases, and leave requests
A. Ratify resignation of full-time faculty employee:
1. Robert Klevan, full-time, tenure-track, Music Instructor – Fine Arts (#F-17), effective
September 11, 2012.
II.
Appointments:
A. Ratify appointment of full-time academic personnel:
1. Steve Ettinger, full-time, tenure-track, Music Instructor – Fine Arts (#F-17),
Column D, Step 6, effective September 11, 2012.
2.
Tanya Ho, full-time, Respiratory Care Practitioner Program Director/Instructor –
Nursing and Allied Health (#F-118), Column B, Step 13, effective October 15,
2012.
B. Ratify appointment of classified employee:
1. Alejandra Moreno, part-time, 25 hours per week, 12 months per year, Assessment
Technician – Student Affairs, (#CC-142), Range 15, Step B, effective September
5, 2012. This action represents a transfer from Counseling Data Technician –
Student Affairs.
C. Ratify appointments of part-time instructors for fall semester 2012:
1. Guy Agrati, Nursing
2. Patrizia Ahlers-Johnson, Psychology
3. Gerardo Aleu, Mathematics
4. Alejandro Arce, Photography
5. Mary Bains-Fort, Alcohol & Other Drugs
6. Ed Barber, Physical Education
7. Amy Barrett-Burnett, Counseling and Alcohol & Other Drugs
8. Eric Becerra, Counseling
9. Laura Berger, Library
10. Connie Brick, Nursing
11. Elsa Brisson, Family Consumer Studies
12. Jeff Bynes, English
13. Juan Campos, Business Office Technology
14. Bobby Carrillo, Administration of Justice
15. James Carter, Team Self-Management
16. Denise Castro, Health Education
17. Liz Cecchi-Ewing, Library
18. Luis Chacon, Ethnic Studies
19. Denise Cook, Learning Skills
20. Nichole Crais, Heath Education
21. Gloria Curtis, Library
Page 1 of 7
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Jordan Daniels, Construction
Philip Deutschle, Astronomy
David Doglietto, Administration of Justice
Jovita Dominguez, Nursing
Paul Doughty, English as a Second Language
Thu Duong, Library
Jeffrey Eaton, Physical Education
Warren Edmonds, Business
Jorge Espinas, Nursing
Steve Ettinger, Music
William Faulkner, Music
Jennifer Fellguth, Library
James Frye, English as a Second Language
Susan Fujimoto, English
Gary George, Physical Education
Toni Gifford, Nursing
Richard Givens, Physical Education
James Goodwin, Chemistry
Marvin Grim, Physical Education
Ruth Groner, Nursing
Albar Guerrero, Physical Education
Elvia Guzman, Counseling
Justin Hansen, Physical Education
Frank Henderson, Instructional Aide. Appointment based on equivalency as
follows: Master’s in educational counseling. All units are in the education
discipline (47 units) equivalent to a master’s degree in education.
Dina Hooks, American Sign Language
Chris Houston, English
Carolyn Jensen, Mathematics
Jeffrey Kessler, Psychology
Stephanie Kever-Frizzel, Nursing
Rhonda Kirkpatrick, Theater Arts
Robert Klevan, Music
John Koza, Music
Larry Lachman, Psychology and Alcohol & Other Drugs
Sylvia Langland, Family Consumer Studies
Vince Lewis, Counseling
David Lofte, Mathematics
Anne Lopez, Administration of Justice
Jose Lopez, Business Office Technology
Alfredo Martinez, Administration of Justice
Joseph Martinez, Counseling
Paul MacDonald, Physical Education
Suzzane Mansager, English
Carl Maxey, Construction
Kathleen McGuinness, Nursing
Rosalinda McNamara, Library
Page 2 of 7
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Ernest Mercuri, Political Science
Linda Minor, Nursing
Cathy Noble, Counseling
Jose Oviedo, Physics. Appointment based on equivalency as follows: Master’s
in electrical engineering related to physics; has 15 graduate units in physics, and
8 upper division/graduate level units.
Samuel Pacheco, History
Gerardo Perez, Business
Linda Plummer, Library
Humberto Rico, Spanish
Vicki Robison, History
Jorge Rodriguez-Torres, Business
Ralph Royer, Agriculture Industrial Technology
Nancy Saldaña, Counseling
Phyllis Sanchez, Psychology
Keith Sashegyi, Mathematics
Charmaigne Scott, Business Office Technology
Steve Seymour, Physical Education
Donna Staunton, Nursing
Alexandre Stoykov, Agriculture Computer Applications
Sarah Swaty, English
James Thompson, Biology
Mary Ann Toney, Physical Education
Paula Tyler, Physical Education
Theodis Windham, Physical Education
Bill Yanowsky, Physical Education
Paul Yun, English
D. Ratify appointments of Professional Experts:
The athletic program, including summer sports campus, provides competitive opportunities
for Hartnell students, and professional experts assist coaches in fulfilling the program’s
mission:
1. Frank Alvarado, $300 total, summer camp assistant soccer coach, July 23 –
August 3, 2012.
2. Veronica Cortese, $2,500 total, assistant volleyball coach, July 23 –
December 3, 2012.
3. Rachel Heavin, $200 total, coaching assistant, July 16 – 20, 2012.
4. Tran Kevin, $2,000 total, assistant volleyball coach, July 23 – December 3, 2012.
5. Rafael L. Ruiz, $2,500 total, assistant women’s soccer coach, August 20 –
December 3, 2012.
6. Mark Temple, $2,000 total, summer camp swim camp, June 18 – July 27, 2012.
Physical Education swim classes require lifeguard services.
7. Andre Kenneth Carrillo, $15/hr (4 hrs/wk), lifeguard, September 3, 2012 –
June 30, 2013.
Page 3 of 7
The Foster Kinship Care Education Program (FKCE) provides advanced training for current
and prospective foster, relative, and non-related extended family member, caregivers, adoptive
parents, and local agency employees; and support for foster home recruitment activities. This
grant-funded program is a joint effort of the California Community College Chancellor’s
Office and the Department of Social and Employment Services (DSES). Assignments include
orientation leaders, trainers, childcare and activity providers, and program coordination.
8. Juana Jaimes, $22/hr (as needed), DSES trainer, August 1, 2012 – June 10, 2013.
9. Juana Jaimes, $50/hr (as needed), DSES translator, August 1, 2012 – June 10, 2013.
Provide one-on-one training on the basics of overseeing the Student Life Department,
including parliamentary procedures, the Brown Act, student clubs, book lenders, ID sales, and
fiscal responsibilities. Funded with ASHC funds.
10. Irene Rasmussen, $25/hr (20 hrs/wk), trainer, September 1 – 21, 2012.
Translation of documentation for the counseling department.
11. Martha Pantoja, $49.78/hr (8 hours total), translator, July 1 – 14, 2012.
Lab instruction assistants are required to meet Board of Registered Nursing (BRN)
requirements for specific student-to-certified-instructor ratios.
12. Gillian Camany, $30/hr (5.5 hrs/wk), instructional aide, August 20, 2012 –
June 30, 2014.
Supplemental Instruction (SI) is a peer-led academic support program that helps students
enrolled in certain historically challenging courses. SI leaders in the Tutorial Center facilitate
student learning through out-of-class discussion and study skills support.
13. Alexander Sigala, $11.65/hr (30 hrs/wk), lifeline tutor, August 13 –
December 21, 2012.
The Music Department’s College Choir and Chamber Singers require an accompanist during
classes for fall semester.
14. Barbara Vella, $20/hr (10 hrs/wk), accompanist, August 20 – December 21, 2012.
The financial aid program administers both federal title VI financial aid and state financial aid
programs to the College’s students. The consultant will work on implementing new SAP
regulations, consumer information, and setting up clock-hour payment process for LVN
students.
15. Bonnie Brown, $40/hr (8 hrs/wk), financial aid consultant, July 1 –
December 21, 2012.
E. Ratify appointment of donated instructor:
1. Gabriel Regalado, Electrical Apprenticeship. Appointment based on equivalency
as follows: has adequate coursework for an AA degree, 101.5 units including 18
breadth required courses. Current electrical contractor's license. 20 years of work
in the electrical field.
F. Ratify appointments of volunteers:
1. Mark Cisneros, Physical Education
Page 4 of 7
2.
3.
4.
5.
6.
7.
Mac Coronado, Physical Education
Ramon Hernandez, Physical Education
Savanna Lindow, Physical Education
Robert Missio, Physical Education
Melissa Perez, Physical Education
Arthur J. Testani, Physical Education
G. Ratify appointments of substitutes:
1. Yesenia Contreras, $16.52 (as needed), division administrative assistant,
August 21 – December 31, 2012.
2. Alicia Fregoso, $20.58/hr (25 hrs/wk), program assistant – ACE, August 28 –
November 30, 2012.
3. Belen Gonzales, $16.52 (10-15 hrs/wk), division administrative assistant,
September 4 – October 26, 2012.
4. Christian Regalado, $14.99/hr (30 hrs/wk), A&R technician, September 4 -24,
2012.
5. Maria Rose, $15.73/hr (20 hrs/week), student services technician, August 14 –
September 7, 2012.
6. Holly Southworth, $16.14.hr (40 hrs/wk), instructional associate, August 13 –
December 21, 2012.
H. Ratify appointments of student workers for fall 2012:
1. Monica Andrade, Child Development Center, Student Worker II
2. Yesmin Arevalo DeAnda, Child Development Center, Student Worker IV
3. Norma Armenta, Child Development Center, Student Worker II
4. Colin Auxier, Information Systems, Student Worker IV
5. Kristen Ayon, Child Development Center, Student Worker I
6. Irma Barajas, Child Development Center, Student Worker IV
7. Liliana Bautista, DSP&S, Student Worker III
8. Antonio Berber, Library, Student Worker I
9. Nicholas Bogdan, Computer Lab, Student Worker II
10. Maria Carranza, Child Development Center, Student Worker III
11. Anita Casarez, Student Affairs, Student Worker II
12. Nora Castellanos de Lopez, Child Development Center, Student Worker I
13. Arturo Castro, Cafeteria, Student Worker I
14. Sandra Castillo, Financial Aid, Student Worker I
15. Juan Castro, Tutorial Center, Student Worker III
16. Claudia Cerna, Tutorial Center, Student Worker III
17. Maleny Chavez, Child Development Center, Student Worker I
18. Maria Rosario Chua, Tutorial Center, Student Worker III
19. Yanira Cortez, Cafeteria, Student Worker I
20. Forisel Cruz-Cruz, Tutorial Center, Student Worker III
21. Liliana Diaz, Human Resources/EEO, Student Worker I
22. Jesus Edeza, Tutorial Center, Student Worker III
23. Bianca Espinoza, Human Resources/EEO, Student Worker I
24. Mayra Espinoza, HEP, Student Worker I
25. Selina Espinoza, Student Affairs, Student Worker III
Page 5 of 7
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Laura Flores, EOPS, Student Worker II
Mariah Flores-Fonseca, Tutorial Center, Student Worker III
Jacqueline Gacayan, EOPS, Student Worker II
Michelle Gagon-Smith, Advancement Office, Student Worker II
Danielle Galvan, EOPS, Student Worker II
Claudia Garcia, Tutorial Center, Student Worker III
Rodolfo Garcia, Tutorial Center, Student Worker III
Tenisha Garibaldo, Cafeteria, Student Worker I
Shannon Gattis, Student Activities, Student Worker III
Gabriela Godinez, Child Development Center, Student Worker I
Angelica Gomez, EOPS, Student Worker II
Jessica Gonzales, Student Affairs, Student Worker III
Jocelyn Gonzalez de la Cruz, Tutorial Center, Student Worker III
Gabriel Hernandez, Information Systems, Student Worker III
Brandee-Lynn Ho, Cafeteria, Student Worker I
Juan Huerta, Child Development Center, Student Worker III
Beau Hunter, Tutorial Center, Student Worker II
Zachary Johnson, Information Systems, Student Worker III
Daniel Klindt, Academic Affairs, Student Worker I
Monica Lara, Child Development Center, Student Worker II
Leilani Lewellyn, Cafeteria, Student Worker I
Ivan Lopez Mendoza, Tutorial Center, Student Worker III
Salvadora Lopez, Child Development Center, Student Worker III
David Magill, Cafeteria, Student Worker I
David Magill, Tutorial Center, Student Worker III
Manuel Malagon Villagomez, Information Systems, Student Worker III
Eduardo Margarito, Information Systems, Student Worker III
Elia Martinez, Tutorial Center, Student Worker II
Rosaura Martinez, Child Development Center, Student Worker III
Caitlin McGowan, Counseling, Student Worker I
Lorena Mendoza, ACE Program, Student Worker II
Miriam Mendoza Torres, Child Development Center, Student Worker I
Karina Montejano, Tutorial Center, Student Worker III
Leonel Munoz, GEAR Up, Student Worker III
Mezairah Niduaza, Library, Student Worker I
Rexavalmar Niduaza, Information Systems, Student Worker III
Rosalia Olivera, Child Development Center, Student Worker IV
George Omictin, Tutorial Center, Student Worker III
Luis Oropeza, Library, Student Worker I
Leticia Ortega Lopez, HEP, Student Worker I
Matilde Pamatz, TRIO/SSS, Student Worker II
Rohit Patel, Tutorial Center, Student Worker III
Melissa Pena, Child Development Center, Student Worker I
Olga Pena Fuentas, Child Development Center, Student Worker III
Ana Perez Gutierrez, Cafeteria, Student Worker I
Luis Perez Silva, Tutorial Center, Student Worker II
Nancy Perez, King City Center, Student Worker III
Page 6 of 7
73.
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88.
John Pineda, ACE, Student Worker II
Eduardo Puentes-Ornelas, Cafeteria, Student Worker I
Robert Ramirez, Cafeteria, Student Worker I
Jhanic Ramos, Cafeteria, Student Worker I
Karina Ramos, Tutorial Center, Student Worker III
Maria Isabel Reyes Carranza, TRIO/SSS, Student Worker II
Graciela Rodriguez, Tutorial Center, Student Worker II
Maria Rodriguez Villa, Tutorial Center, Student Worker III
Crystal Roque-Jimenez, Child Development Center, Student Worker I
Manuel Rosales, Cafeteria, Student Worker I
Maria Santana Barragan, Child Development Center, Student Worker II
Ariel Torres, Student Life, Student Worker II
Ana Maria Uribe Vallejo, GEAR Up, Student Worker III
Jaime Vasquez, Tutorial Center, Student Worker IV
Jessica Vera, Counseling, Student Worker I
Alejandro Zarate, Cafeteria, Student Worker I
Page 7 of 7
APPENDIX E
HARTNELL CCD BOARD OF TRUSTEES
STRATEGIC PRIORITIES
STUDENT SUCCESS
STUDENT ACCESS
EMPLOYEE DIVERSITY AND DEVELOPMENT
EFFECTIVE UTILIZATION OF RESOURCES
INNOVATION AND RELEVANCE FOR EDUCATIONAL PROGRAMS AND
SERVICES
PARTNERSHIPS WITH INDUSTRY, BUSINESS, AGENCIES, AND EDUCATION
10/30/2012
APPENDIX F
1
Hartnell Community
College District
Budget Status Update
Fiscal Year 2011-12
Fiscal Year 2012-13 as of August 31, 2012
Presented by Alfred Muñoz, CBO
Board of Trustees Meeting
October 2, 2012
2
General Fund Unrestricted 2011-12
Unaudited Financial Report
• Revenue at 99.9% of Board approved budget
• $105,969 Below Budget
• Expenditures
E
dit
att 96% off B
Board
d approved
dB
Budget
d t
• $923,052 Below Budget
• Year-End Unaudited Net Increase in Fund Balance
• $548,812
3
General Fund Unrestricted 2012-13
Financial Report Through August 31, 2012
• Revenue at 6% of Board approved budget
Below prior years average of 10% Due to apportionment
deferral to last quarter of fiscal year.
• Expenditures at 13.5% of Board approved budget
Below prior years average of 14%
Fiscal year deficit through August 31st - $2.7 million
1
Unadopted
HARTNELL COMMUNITY COLLEGE DISTRICT
Board of Trustees – Board Workshop
CALL-208
411 Central Avenue
Salinas, California
October 18, 2012
MINUTES
OPEN SESSION
Trustee Padilla-Chavez called the meeting to order at 5:00 p.m.
PLEDGE OF
ALLEGIANCE
Trustee Gonzalez-Castro led the pledge of allegiance.
ROLL CALL
Erica Padilla Chavez, President
Candi DePauw, Vice President
Patricia Donohue
Elia Gonzalez-Castro
Bill Freeman (arrived at 5:30 p.m.)
Ray Montemayor (left at 7:20 p.m.)
Elaine Student Trustee – (advisory vote per Board Policy 1030)
ABSENT
Demetrio Pruneda
PUBLIC COMMENTS
There were no public comments.
FACILITIES PLANS
AND UPDATES
Dr. Lewallen explained the purpose this evening's facilities presentation is twofold: 1) to provide an update on current facilities projects, and 2) to provide an
update on where the college is headed in future construction projects.
Joseph Reyes, Director of Facilities and Operations and Asset Management,
Damon Felice, Felice Consulting Services and Dr. Willard Lewallen facilitated the
presentation.
The presentation included:
PE Field House
Science Building
Technical Training Building (Alisal)
Renovation of CAB North, First Floor
Solar Project Funding Options (Alisal)
Emergency Phone Tower – Code Blue
Emergency Notification – Interior of Buildings
Campus Signage and Maps
Demolition of Annex
Expenditure Plan for Facilities Projects
During the presentation, the board asked several questions related to the projects to
which Dr. Lewallen, Joseph, and Damon responded. The board thanked Dr.
Lewallen, Joseph Reyes, and Damon Felice for the presentation. (Appendix A)
HCCD – BOARD WORKSHOP – OCTOBER 18, 2012
Page 1 of 2
CLOSED SESSION
The Board of Trustees and Dr. Willard Lewallen, Superintendent/ President,
Cindra Smith, facilitator, moved to Closed Session at 6:45 p.m. to consider legal,
personnel, labor and/or contract matters authorized for Closed Session per
Government Code Sections 3549.1, 54956.9, 54957, and/or 54957.6.
1. Performance Evaluation of Superintendent/President
RECONVENE OPEN
SESSION – REPORT
OUT FROM CLOSED
Trustee Padilla-Chavez reconvened the open session at 7:45 p.m. and stated there
was no reportable action from Closed Session.
ADJOURNMENT
The meeting adjourned at 7:46 p.m.
Erica Padilla-Chavez
Board of Trustees President
HCCD – BOARD WORKSHOP – OCTOBER 18, 2012
Willard Lewallen
Board Secretary
Page 2 of 2
10/31/2012
FACILITIES – PE/FIELD HOUSE
Estimated
Completion
Date: July 2013
Total Cost:
$2.3 million
1
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
FACILITIES – PE/FIELD HOUSE
• 5,000 SF BUILDING TO SUPPORT
PE AND ATHLETICS PROGRAMS
– TEAM MEETING
ROOMS/LABS/CLASSROOMS
– SATELLITE TRAINING ROOM
– SMALL LOCKER ROOM
– CONCESSION FACILITY
– PUBLIC RESTROOMS
2
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
FACILITIES – SCIENCE BUILDING
Estimated
Completion
Date:
December
2015
Total Cost:
$28 million
3
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
1
10/31/2012
FACILITIES – SCIENCE BUILDING
• 56,690 SF BUILDING
– CURRENT SCIENCE BUILDING IS
43,337 SF WITH 17,736 ASSIGNABLE
SF AND IS 40% EFFICIENCY
– STATE OF THE ART CLASSROOMS,
LABS, AND TECHNOLOGY
– STATE OF THE ART PLANETARIUM
4
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
FACILITIES – TECHNICAL TRAINING
BUILDING
Estimated
Completion
Date:
January
2014
Total Cost:
$6.2 million
5
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
FACILITIES – TECHNICAL TRAINING
BUILDING (AT ALISAL CAMPUS)
• 15,600 SF BUILDING
– LEED CERTIFIED
– DIESEL TECHNOLOGY PROGRAM
– AUTOMOTIVE TECHNOLOGY
PROGRAM
– CONSTRUCTION MANAGEMENT
PROGRAM
6
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
2
10/31/2012
FACILITIES - CAB NORTH FIRST
FLOOR
7
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
FACILITIES - CAB NORTH FIRST
FLOOR
• PROGRAMS
- HUMAN RESOURCES
- VICE PRESIDENT ACADEMIC AFFAIRS
- DEANS
- TRIO
- SUPPORTING STAFF
8
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
PARKING LOT SOLAR PROJECT
•Alisal Campus
– CALIFORNIA SOLAR INITIATIVE
PROGRAM $336,000 OVER 5 YEARS
– OPTION 1 $1,026,660
$1 026 660 SAVINGS
OVER FIRST 5 YEARS
– $5,985, 582 SAVINGS OVER 25
YEARS
– EDUCATIONAL PROGRAM
COMPONETS
9
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
3
10/31/2012
FUNDING OPTIONS
1) 100% CAPITAL FUNDED
General Fund Savings Over 25 years ($5,985,582)
2) 50% CAPITAL FUNDED 50% FINANCED OVER 15 YEARS
Interest Rate (3.1%)
General Fund Savings Over 25 Years ($4,329,497)
3) 50% CAPITAL FUNDED 50% FINANCED OVER 16 YEARS
Interest Rate (3.25%)
General Fund Savings Over 25 Years ($4,275,263)
4) 100% FINANCED OVER 17 YEARS
Interest Rate (3.4%)
General Fund Savings Over 25 Years ($2,484,851)
www.hartnell.edu
10
411 Central Avenue Salinas, CA. 93901
831-755-6700
EMERGENCY PHONE TOWER
(CODE BLUE)
TALK A PHONE
– EMERGENCY PHONE
MASS NOTIFICATION
INTERCOM SYSTEM
– AREA OF REFUGE
– CAMPUS SECURITY
11
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
MAIN CAMPUS MAP (CODE BLUE)
e ll S
tre
et
ue
Track
Ce
nt
ra
lA
ve
n
N
Baseball Field
Q
O
Central Avenue
1
5
Parking Lot
Parking Lot
7 K
Parking
Lot
Tennis
Courts
N a c io n a l S t r e e t
C y p r e ss S t r e e t
J
I
L
2
M
Parking
Structure
Pool
West Alisal Street
HARTNELL COLLEGE
6
Soccer Field
Parking
Lot
Softball
Field
Proposed Emergency Phone Tower / Code Blue
LEGEND
H a rt
n
U
H
G F
A
C
4
B
3
Parking
Lot
E
D
Parking Lot
H o m e ste a d A v e n u e
12
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
4
10/31/2012
EMERGENCY NOTIFICATION
INTERIOR OF BUILDINGS
Visiplex
– EMERGENCY
COMMUNICATIONS
– MASS NOTIFICATIONS
– E-MAIL NOTIFICATIONS
ALERTS
– E-MAIL FORWARDING TO
WIRELESS DEVICES
– ADMINISTRATION REMOTE
MANAGEMENT
LEGEND
Ce
ntr
al
Track
Av
en
ue
N
Q
O
Central Avenue
1
Parking Lot
5
J
I
Parking Lot
7 K
Parking
Lot
Tennis
Courts
L
2
M
Parking
Structure
Pool
West Alisal Street
U
H
HARTNELL COLLEGE
Softbball
Field
6
Soccer Field
PaParking
Lot
Parking Lot 1
Parking Structure
Parking Lot 3
Parking Lot 4
Parking Lot 5
Parking Lot 6
Parking Lot 7
N. Fieldhouse
O. Facilities Development Office
P. Annex
Q. Human Resources
1.
2.
3.
4.
5.
6.
7.
C y p r e ss S t r e e t
411 CENNTRAL AVENUE, SALINAS CA 93901 831-755.6700
Baseball Field
A. Learning Resource Center (LRC)
B. CALL Building
C. Student Center
D. CAB North
E. CAB South
F. Weightroom
G. Aux Gym
H. Main Gym
I. Visual arts
J. Performing Arts
K. Maintenance, Operations & Receiving
L. Child Development Center
M. Science Building
N a c io n a l S t re e t
4
B
3
Parking
Lot
E
D
Parking Lot
C
A
Elevator
G F
Information
Student Permit Parking
Telephone
Designated Parking
E
F
EV Charging Stations
Drink Vending Machine
Food Vending Machine
Disable Parking is avaiable at all lots.
Food Service (Hours Vary)
Automatic Teller Machine
Automatic Emergency Defibrillator
Accessible Path
Bus Stop
P
P
P
T
B
EV
D
ATM
831-755-6700
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu
H o m e st e a d A v e n u e
t
Stre e
n e ll
H a rt
831-755-6700
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu
831-755-6700
411 Central Avenue Salinas, CA. 93901
www.hartnell.edu
13
ALISAL CAMPUS BUILDING A
14
CAMPUS SIGNAGE/MAPS
• MAIN CAMPUS
15
5
10/31/2012
ANNEX DEMO
• SECONDARY AFFECT
–
–
–
–
–
–
–
RELOCATION OF PROGRAMS
TUTORIAL CENTER
MATH LAB
TRIO
HEP
MINI CORP
FOSTER AND KINSHIP
16
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
FACILITIES PROJECTS & PLANS
HARTNELL CCD FACILITIES PROJECTS AND PLANS
$39,419,508 - MEASURE H REMAINING FUNDS AS OF 9/18/12
PRIORITY
PROJECT
BUDGET
EXPENSES TO DATE
REMAIN ING FUNDS
SOURCE OF FUNDS
1
2
10
11
3
4
12
5
6
7
8
9
PE / ATHLETIC FIELDHOUSE
TECHNICAL TRAINING BUILDING
EMERGENCY PHONE TOWER (CODE BLUE)
EMERGENCY NOTIFICATION SYSTEM (VISAPLEX)
SCIENCE BUILDING
DEMO ANNEX
ANNEX / CAB SWING SPACE
CAB MODERNIZATION - NORTH FIRST FLOOR
CAB ADA COMPLIANCE (EXTERIOR)
CAB ELEVATOR
DEMO MERRILL HALL OR MODERNIZATION FOR CONT. USE
CAMPUS SIGNAGE, BUILDING SIGNAGE & MAPS
SUB- TOTAL
ADDITIONAL PROPOSED PROJECTS, UNFUNDED
COVERED PARKING SOLAR PROJECT AT ALISAL CAMPUS
KEYLESS ENTRY & SAFETY CAMERAS
CAB MODERNIZATION - SOUTH FIRST FLOOR
PAVING AND PATCH WORK THROUGHOUT CAMPUS
PARKING AND LANDSCAPING AT FORMER VOTECH BUILDING SITE
SUB- TOTAL
$2,304,000
$6,402,850
$240,000
$165,000
$28,065,000
$317,500
$50,000
$1,850,000
$541 500
$541,500
$491,500
$777,500
$126,000
$41,330,850
$250,000
$200,000
$0
$0
$600,000
$50,000
$0
$0
$0
$0
$0
$0
$1,100,000
$2,054,000
$6,202,850
$0
$0
$27,465,000
$267,500
$50,000
$1,850,000
$541 500
$541,500
$491,500
$777,500
$126,000
$39,825,850
MEASURE H ($1,604,000) & FOUNDATION ($700K)
MEASURE H
CAPITAL OUTLAY
CAPITAL OUTLAY
MEASURE H
MEASURE H
MEASURE H
MEASURE H
MEASURE H
MEASURE H
MEASURE H
MEASURE H
$2,500,000
$1,827,500
$700,000
$500,000
$1,752,500
$7,280,000
$0
$50,000
$0
$0
$50,000
$100,000
$2,500,000
$1,777,500
$700,000
$500,000
$1,702,500
$7,180,000
UNDEFINED
UNDEFINED
UNDEFINED
UNDEFINED
UNDEFINED
TOTAL
$48,610,850
$1,200,000
*
*
$47,005,850
* DESIGN PAID BY MEASURE H
17
www.hartnell.edu
411 Central Avenue Salinas, CA. 93901
831-755-6700
6
AGENDA ITEM FOR BOARD MEETING OF: November 6, 2012
Title
Number
V. B.
Disbursements
Area
Status
Office of Support Operations
Prepared by Alfred Muñoz
Consent
BACKGROUND / SUMMARY
The attached lists of disbursements from the District accounts are presented for ratification.
COUNTY WARRANTS
Any or all of the following funds:
General; Debt Service; Bookstore; Child Development Center; Capital Outlay; Scheduled
Maintenance/State-Funded Projects; Property Acquisition; Bond Projects; Cafeteria; SelfInsurance; Retirees’ Health Benefits; Associated Student Body; Scholarship, Loan, and Trust;
and Intercollegiate Athletics.
DATE
WARRANT NUMBER
09/05/12
09/12/12
09/19/12
09/26/12
12954651
12955545
12956453
12957511
12954727
12955634
12956690
12957676
NO OF
WARRANTS
77
90
238
166
Subtotal
AMOUNT
$372,266.08
$412,143.01
$74,416.33
$562,858.87
$1,421,684.29
Note: Legal fees in above summary total $20,619.35
CHECKING ACCOUNTS
General Fund Revolving
DATE
Sep 12
WARRANT NUMBER
10361
10371
Total
NO OF
WARRANTS
11
AMOUNT
$21,279.27
$1,442,963.56
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the disbursements from District
accounts.
BUDGET IMPLICATION
None
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Curriculum Committee Actions
Area
Curriculum & Instructional Support
Prepared by: Stephanie Low, Dean
V. C.
Status
Consent
BACKGROUND / SUMMARY
The following actions were reviewed by faculty in the disciplines and approved by the Curriculum
Committee, which is a standing committee of the Academic Senate:
REVISIONS: 7 courses
BUS-32, Introduction to Business (3 units)
Areas of Revision: course description, course content, methods of instruction, methods of
evaluation, materials, course assignments.
ADJ-1, Introduction to Administration of Justice (3 units)
Areas of Revision: objectives, course content, materials, course assignments; distance education
addendum
ADJ-50, Introduction to Correctional Science (3 units)
Areas of Revision: advisory, description, objectives, course content, methods of instruction,
methods of evaluation, materials, course assignments, distance education addendum; eligible for
audit
ECE-20, Infant and Toddler Development (3 units)
Areas of Revision: materials, course assignments
ECE-21, Infant/Toddler Group Care (1 unit)
Areas of Revision: materials, course assignments
ECE-22, Infant/Toddler: Family Relations of Diverse Backgrounds (1 unit)
Areas of Revision: materials, course assignments
ECE-23, Infant/Toddler Education: Cognitive and Language Learning (2 units)
Areas of Revision: materials, course assignments
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the actions taken by the Curriculum
Committee from the September 20, 2012 and October 4, 2012 meetings.
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Declare Property as Surplus and Authorize
Disposal
V. D.
Area
Status
Office of Facilities
Prepared by Joseph Reyes
Consent
BACKGROUND / SUMMARY
Hartnell Community College District is continually replacing and upgrading equipment.
Consequently, it is necessary to dispose of obsolete, damaged and outdated equipment.
The administration seeks authority to dispose of obsolete and surplus zero-value items as
described on the attached inventory list, and proceed using the following options:
1. Sell or transfer items to other public agencies (pursuant to Article 9, Sections 81450.5 of
the Education Code).
2. Sell items with a collective value of less than $5,000 in a private sale, without
advertising (pursuant to Article 9, Section 81452(a) of the Education Code).
3. Dispose of property that is of insufficient value to defray the costs of arranging a sale
(pursuant to Article 9, Section 81452(c) of the Education Code).
RECOMMENDATION
The administration recommends that the Board of Trustees declare the listed property as surplus
and authorizes disposal by the administration.
BUDGET IMPLICATIONS
There are no budget implications for the disposal of these items.
SURPLUS LISTING –- IT Department
Type
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU'S
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
Serial Number
18064027
18105604
18010429
16020479
18010294
22114943
18010420
18074265
210821
202466
XB81116HAZ3
XB8121B5AZ3
XB1390Z8KSD
17052341
17052338
XB8121LZAZ3
XB8121C3A23
XB812276AZ3
XB1390Z9KSD
XB1390Z6KSD
17052321
17052318
17052332
17052335
17052313
17052328
17052319
17052317
17052314
17052334
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
CPU's
Monitors
Monitors
Monitors
Monitors
Monitors
Monitors
Monitors
Monitors
Monitors
17052342
17052320
17052323
17052326
17052329
17052322
17052333
17052331
17052340
17052337
17052336
17052325
17052324
17052330
17052327
XB9525UDHLA
16094244
181939
XB3494BG140
XB5452XQ55Z
XB3468TR140
13121891
ET00211301
CY8281LNAZ9
SG409HYMOBJ
SG74O3QEA69
SG7441X7A69
SG74328GA69
SG74O3QFA69
SG74328TA69
SG74O3QNA69
Monitors
CY91O8MCCVS
Monitors
N513613WkPW
Monitors
CY1352D1JPC
Monitors
SG7403R1A69
Monitors
A090223000465
Monitors
SG4c90BMCBJ
Monitors
2A4141U0NNF
Monitors
907NDL55Q356
Monitors
907NDDM5R370
Monitors
BZCC0612220573
Monitors
A2K34601158
Monitors
907NDVW5R095
Monitors
907NDEZ5R012
Monitors
BZCCC6C8411947
Monitors
9C6NDBDCP597
Monitors
BZ000612220155
Monitors
907NDBP5R117
Monitors
GRFIMPC30000069
Monitors
B20006O8410319
Monitors
912NDAYBF200
Monitors
LC4500652ZH
Monitors
907NDQA5R028
Monitors
907NDXQ5Q770
Monitors
907NDYG5R122
Monitors
S5000361YA
Printers
JP2BK02681
Printers
JPKK041658
Printers
CJ604BT365Q
Printers
CA225R8W4CM6000
Printers
AZDM2841
Printers
JPGH037741
November 2012
SURPLUS LISTING
FITNESS CENTER SERIAL/MODEL NUMBER’S
Treadmills
Serial Number
Model Number
#1
#2
#3
#4
#5
#6
#7
#8
#9 (Cybex)
#10 (Cybex)
CTM94B071201905
C0314530T9724NN033
C0314530T9724NN034
C0314530T9724NN035
C0314530T9724NN036
Y0802530T9724NN017
Y0802530T9724NN014
No Serial Number
No Serial Number
Y0802530T9724NN015
MX-T3X1
530T Pro +
530T Pro +
530T
530T
530T Pro +
530T Pro +
No Model Number
530T Pro +
530T Pro +
Eliptical
Serial Number
Model Number
#1
#2
#3
CTG132780
CTG6132775
CTG132753
CT9500R
CT9500R
CT9500R
Bikes
Serial Number
Model Number
A
B
Y0729530C
Y0729530C3704
530C
530C
November 2012
AGENDA ITEM FOR BOARD MEETING OF: November 6, 2012
Title
Number
Coastal Kids Homecare Agreement
V. E.
Area
Status
Nursing and Allied Health
Prepared by Debra Kaczmar
Consent
BACKGROUND/SUMMARY
Students in the Hartnell College Nursing Program need to care for the pediatric population in
acute care, long term care, and community care settings. The Coastal Kids Homecare will
provide an opportunity for students to work with registered nurses and healthcare providers in
the child’s home. Students will observe and provide care to children with chronic and acute
pediatric conditions and illnesses.
The Coastal Kids Homecare clinical experience will broaden outpatient opportunities for
providing nursing care to the pediatric population. Working with other nurses, nurse
practitioners, therapists, and physicians allows the students exposure to different healthcare roles
and models of care for children with chronic or acute conditions. This experience will be an
adjunct to acute care and community health experiences.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the agreement between
Hartnell Community College District and Coastal Kids Homecare for clinical learning of nursing
students.
TERM
October 6, 2012 with a six-month termination clause by either party.
BUDGET IMPLICATION
None
AGENDA ITEM FOR BOARD MEETING OF:
November 6, 2012
Title
National Student Clearinghouse Degree
Verify Agreement
Number
Area
Status
Office of Student Affairs
Prepared by Mary Dominguez
Consent
V. F.
BACKGROUND / SUMMARY
The National Student Clearinghouse is a not-for-profit corporation that provides a
nationwide, central repository of information on postsecondary student enrollment and
educational achievements. The Clearinghouse will provide updated enrollment information
on Hartnell’s students to such organizations as employers, employment agencies, background
checking companies and others that require confirmation of enrollment and/or degree status.
The Clearinghouse will only release information that Hartnell has designated as directory
information under FERPA (Family Educational Rights and Privacy Act).
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the agreement with the
National Student Clearinghouse.
TERM
The College has the right to terminate the agreement at anytime with sixty-day, written
termination clause.
BUDGET IMPLICATION
None
AGENDA ITEM FOR BOARD MEETING OF: November 6, 2012
Title
Number
Quarterly Financial Status Report
(CCFS-311Q)
V. G.
Area
Status
Office of Support Operations
Prepared by Al Muñoz
Consent
BACKGROUND / SUMMARY
AB 2910, Chapter 1486, Statutes of 1986, require California Community College Districts to
report on their financial condition on a quarterly basis. Accordingly, the District must submit the
attached Quarterly Financial Status Report (Form CCFS-311Q) to the Chancellor’s Office. The
County Superintendent of Schools receives an information copy.
In summary, this quarterly report indicates that the District is solvent and that no unusual
financial matters arose during the quarter.
RECOMMENDATION
The administration recommends that the Board of Trustees review and accept the Quarterly
Financial Status Report (CCFS-311Q) for the period ended September 30, 2012.
BUDGET IMPLICATION
None
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Academic Calendar
V. H.
Area
Status
Office of Academic Affairs/Accreditation
Consent
BACKGROUND / SUMMARY
The Academic Calendar is a subject of collective bargaining within the constraints of Title 5,
Section 58142 of the California Code of Regulations, which specifies that community college
faculty meet for 175 days of instruction, including final examinations and five (5) flexible
calendar days.
The Hartnell College Faculty Association and the administration have agreed upon the
proposed calendars.
RECOMMENDATION
The administration recommends that the Board of Trustees adopt the academic calendars for
2013-2014 and 2014-2015 as recommended by the Hartnell College Faculty Association and
college administration.
BUDGET IMPLICATIONS
Subject to negotiations
HARTNELL COLLEGE
2013-14 ACADEMIC CALENDAR
S M
1
7 8
14 15
21 22
28 29
JULY 2013
T W TH
2 3 4
9 10 11
16 17 18
23 24 25
30 31
F
5
12
19
26
S
6
13
20
27
AUGUST 2013
S M T W TH F
1 2
4 5 6 7 8 9
11 12 13 14 15 16
18 19 20 21 22 23
25 26 27 28 29 30
S
3
10
17
24
31
DRAFT
S
1
8
15
22
29
SEPTEMBER 2013
M T W TH F
2 3 4 5 6
9 10 11 12 13
16 17 18 19 20
23 24 25 26 27
30
S
MARCH 2014
M T W TH F
2
9
16
23
30
3
10
17
24
31
S
7
14
21
28
OCTOBER 2013
S M T W TH F
1 2 3 4
6 7 8 9 10 11
13 14 15 16 17 18
20 21 22 23 24 25
27 28 29 30 31
S
5
12
19
26
NOVEMBER 2013
S M T W TH F
1
3 4 5 6 7 8
10 11 12 13 14 15
17 18 19 20 21 22
24 25 26 27 28 29
S
5
12
19
26
MAY 2014
M T W TH
1
5 6 7 8
12 13 14 15
19* 20 21 22
26 27* 28* 29*
S
2
9
16
23
30
S
1
8
15
22
29
DECEMBER 2013
M T W TH F
2 3 4 5 6
9 10 11 12 13*
16* 17* 18* 19* 20
23 24 25 26 27
30 31
S
7
14
21
28
August 16, 2013 Opening Day
August 19, 2013 Fall Semester begins
December 12, 2013 Last day of instruction
December 19, 2013 Fall semester ends
S
5
12
19
26
JANUARY 2014
M T W TH F
1 2 3
6 7 8 9 10
13 14 15 16 17
20 21 22 23 24
27 28 29 30 31
FEBRUARY 2014
S M T W TH F
S
4
11 2 3 4
18 9 10 11
25 16 17 18
23 24 25
S
1
5 6 7 8
12 13 14 15
19 20 21 22
26 27 28
4
11
18
25
5
12
19
26
S M
6
13
20
27
7
14
21
28
*
CONVOCATION
FIRST DAY OF CLASS
HOLIDAY
FLEX DAY
NO CLASS IN SESSION
DAY FINAL
EVENING FINAL
January 16 and 17, 2014 Spring flex days
January 21, 2014 Spring semester begins
April 14-18, 2014 Spring break
May 22, 2014 Last day of instruction
May 30, 2014- Commencement
5 FLEX DAYS - 3 DISTRICT, 2 PERSONAL
85 FALL INSTRUCTIONAL DAYS
85 SPRING INSTRUCTIONAL DAYS
175 TOTAL CONTRACTUAL DAYS
S
1
8
15
22
29
6
13
20
27
7
14
21
28
APRIL 2014
T W TH
1 2 3
8 9 10
15 16 17
22 23 24
29 30
F
4
11
18
25
S
4
11
18
25
F
2
9
16
23*
30
S
3
10
17
24
31
S
1
8
15
22
29
M
2
9
16
23
30
JUNE 2014
T W TH
3 4 5
10 11 12
17 18 19
24 25 26
HOLIDAYS:
07/04/13-INDEPENDENCE DAY
09/02/13-LABOR DAY
11/11/13-VETERANS DAY
11/28-29/13-THANKSGIVING HOLIDAY
12/25/13-CHRISTMAS DAY
01/01/14- NEW YEAR'S DAY
01/20/14-MARTIN LUTHER KING'S HOLIDAY
02/7/14-OBSERVE LINCOLN'S DAY
02/17/14-PRESIDENT'S DAY
03/31/14 CESAR CHAVEZ HOLIDAY
05/26/14-OBSERVE MEMORIAL DAY
BOARD APPROVED: ________________
F
6
13
20
27
S
7
14
21
28
HARTNELL COLLEGE
2014-15 ACADEMIC CALENDAR- WITH FALL CONVOCATION
S
M
6
13
20
27
7
14
21
28
JULY 2014
T W TH
1 2 3
8 9 10
15 16 17
22 23 24
29 30 31
F
4
11
18
25
S
5
12
19
26
S
3
10
17
24
AUGUST 2014
T W TH F
1
4 5 6 7 8
11 12 13 14 15
18 19 20 21 22
25 26 27 28 29
M
S
2
9
16
23
30
7
14
21
28
SEPTEMBER 2014
M T W TH F
1 2 3 4 5
8 9 10 11 12
15 16 17 18 19
22 23 24 25 26
29 30
S
1
8
15
22
29
M
2
9
16
23
30
S
DRAFT
OCTOBER 2014
S S M T W TH F
6
1 2 3
13 5 6 7 8 9 10
20 12 13 14 15 16 17
27 19 20 21 22 23 24
26 27 28 29 30 31
31
S
4
11
18
25
S
2
9
16
23
30
NOVEMBER 2014
M T W TH F
3
10
17
24
4
11
18
25
5 6 7
12 13 14
19 20 21
26 27 28
S
1
8
15
22
29
S
7
14
21
28
DECEMBER 2014
M T W TH F
1 2 3 4 5
8 9 10 11 12*
15* 16* 17* 18* 19
22 23 24 25 26
29 30 31
S
6
13
20
27
August 15, 2014 Opening Day
August 18, 2014 Fall semester begins
December 11, 2014 Last day of Instruction
December 18, 2014 Fall semester ends
S
4
11
18
25
JANUARY 2015
M T W TH F
1 2
5 6 7 8 9
12 13 14 15 16
19 20 21 22 23
26 27 28 29 30
S
3
10
17
24
31
S
1
8
15
22
FEBRUARY 2015
M T W TH F
2 3 4 5 6
9 10 11 12 13
16 17 18 19 20
23 24 25 26 27
S
7
14
21
28
MARCH 2015
T W TH F
3 4 5 6
10 11 12 13
17 18 19 20
24 25 26 27
31
January 15 and 16, 2015 Spring flex days
January 20, 2015 Spring semester begins
March 30-April 3 Spring break
May 21, 2015 Last day of instruction
May 29, 2015 Commencement
*
APRIL 2015
S S M T W TH
7
1 2
14 5 6 7 8 9
21 12 13 14 15 16
28 19 20 21 22 23
26 27 28 29 30
F
3
10
17
24
CONVOCATION
FIRST DAY OF CLASS
HOLIDAY
FLEX DAY
NO CLASS IN SESSION
DAY FINAL
EVENING FINAL
MAY 2015
S S M T W TH F
4
1
11 3 4 5 6 7 8
18 10 11 12 13 14 15
25 17 18* 19 20 21* 22*
24 25 26* 27* 28 29
31
JUNE 2015
S S M T W TH
2
1 2 3 4
9
7 8 9 10 11
16 14 15 16 17 18
23 21 22 23 24 25
30 28 29 30
HOLIDAYS:
07/04/14-INDEPENDENCE DAY
09/01/14-LABOR DAY
11/10/14-OBSERVE VETERANS DAY
11/27-28/14-THANKSGIVING HOLIDAY
12/25/14-CHRISTMAS DAY
5 FLEX DAYS*- 3 DISTRICT, 2 PERSONAL
85 FALL INSTRUCTIONAL DAYS
85 SPRING INSTRUCTIONAL DAYS
175 TOTAL CONTRACTUAL DAYS
01/01/15- NEW YEAR'S DAY
*To be scheduled in consultation with the faculty association.
03/31/15-CESAR CHAVEZ HOLIDAY
01/19/15-MARTIN LUTHER KING'S HOLIDAY
02/06/15-OBSERVE LINCOLN'S DAY
02/16/15-PRESIDENT'S DAY
05/25/15-OBSERVE MEMORIAL DAY
BOARD APPROVED: ________________
F
5
12
19
26
S
6
13
20
27
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Personnel Actions
V. I.
Area
Status
Human Resources & Equal Employment
Opportunity
Consent
Prepared by: Terri Pyer
RECOMMENDATION
The administration recommends that the Board of Trustees approves and ratifies the
personnel actions as listed:
Approval of:
2
1
reclassifications of regular employees
retirement of regular personnel
Ratification of:
3
2
2
6
9
15
2
1
37
resignations of classified personnel
appointments of management positions
appointments of regular classified position
appointments of substitute positions
part-time instructor hires for fall semester
appointments of professional experts
appointments of playground assistants
appointment of volunteer position
student worker hires for fall semester
Detail
I.
Classification and Compensation
1. Approve the reclassification of classified staff in the Information & Technology
Resources Joanne Pleak (#CC-114), from Administrative Assistant, step E, to
Division Administrative Assistant, step E, full-time, 40 hours per week, 12 months
per year, effective March 15, 2012. This reclassification has been reviewed and
approved by CSEA.
1
2. Approve the reclassification of classified staff in the Academic Affairs Alicia
Ramirez (#CC-171), from Administrative Assistant, step E, to Division
Administrative Assistant, step E, full-time, 40 hours per week, 12 months per year,
effective March 15, 2012. This reclassification has been reviewed and approved by
CSEA.
II.
Retirements, resignations, releases, and leave requests
A. Ratify retirement of regular personnel:
1. Sharon Eckhart - Executive Assistant - Foundation (#CF-13), effective
December 28, 2012.
B. Ratify resignations of regular personnel:
1. Monica Conner – Financial Aid Technician – Financial Aid (#CC-100),
effective
October 18, 2012.
2. Thuong Duong – Multimedia Technician – Information & Technology
Resources
(#CC-124), effective October 19, 2012.
3. Regina Contini – Food Service/Barista – Cafeteria (#CL-33), effective
November 2, 2012.
III. Appointments:
A. Ratify appointments of management positions:
1. Richard J. Prystowsky, Interim Dean of Institutional Planning & Effectiveness,
(#A-2), Management Salary Schedule, Range III, Step E, plus a $ 1,000/monthly
housing allowance, effective November 1, 2012, not to exceed one year.
2. Melvin Paolo Jimenez, Program Manager and Internship Coordinator for the
CSIT-in-3 program, (#A-66), Management Salary Schedule, Range XVI, Step
C, effective November 13, 2012.
B. Ratify appointments of classified employees:
1.
Belen Gonzales, full-time, 40 hours per week, 12 months per year, Division
Administrative Assistant – Classified, Student Affairs (#CC-165), Range 28,
Step E, effective October 1, 2012. This action reflects an exercise of return
rights from part-time, 25 hours per week, 12 months per year, Program Assistant
– Classified, Student Affairs (#CC-186), Veteran’s Program.
2. Andrew Kreyche, 30 hours per week, 12 months per year, Planetarium Coordinator –
Classified, (#CC-45), Advancement, Step A, Range 23, effective September 11, 2012.
2
C. Ratify appointments of substitutes:
1. Yesenia Carrillo, $13.92/hr (20 hrs/week), counseling data technician,
September 26 – October 31, 2012.
2. Eva Diaz, $14.99/hr (20 hrs/week), administrative assistant, October 22, 2012 –
February 1, 2013.
3. Daniel Jimmeye, $21.62/hr (40 hrs/week), multi-media technician,
October 18, 2013 – January 10, 2013.
3. Debra Pyle, $14.99/hr (20 hrs/week), administrative assistant, October 22, 2012
– February 1, 2013.
4. Imelda Suarez, $15.73/hr (30 hrs/week), student services technician,
September 17 – October 31, 2012.
5. Imelda Suarez, $16.52/hr (10 hrs/week), division administrative assistant,
October 15 – November 2, 2012.
6. Tony Wilson, $15.73/hr (not to exceed 10 hrs/week), library technician,
October 18, 2012 - as needed.
D. Ratify appointments of part-time instructors for fall semester 2012:
1.
2
3.
4.
5.
6.
7.
8.
9.
Mark Cisneros, English
Sergio Diaz, Counseling
Alicia Fregoso, Community Survey Results
Robin McKee-Williams, Theater Arts
Martha Pantoja, Counseling
Nicholas Pasculli, Agribusiness Economics
Thomas Pinkerton, Agriculture and Industrial Technology
Elizabeth Ratay, Music
Sandra Rudo, Music
E. Ratify appointments of Professional Experts:
The Foster Kinship Care Education Program (FKCE) provides advanced training for
current and prospective foster, relative, and non-related extended family member,
caregivers, adoptive parents, and local agency employees; and support for foster home
recruitment activities. This grant-funded program is a joint effort of the California
Community College Chancellor’s Office and the Department of Social and Employment
Services (DSES). Assignments include orientation leaders, trainers, childcare and activity
providers, and program coordination:
1. Rebekah Jessen, $13/hr (as needed), childcare provider, September 11, 2012 –
June 10, 2013.
2. Maria Lopez, $13/hr (as needed), ILP youth trainer, September 17, 2012 –
June 10, 2013.
3. Virginia Ray, $22/hr (as needed), relative liaison, August 11, 2012 – June 10, 2013.
3
Hartnell’s theater arts program/The Western Stage (TWS) provides students the opportunity
to learn their craft within a professional context:
4.
5.
6.
7.
8.
9.
10.
Scott Brian, $1,350 total, musician, August 29 – September 29, 2012.
Vernon A. Brown, $1,200 total, musician, August 29 – September 29, 2012.
Ronald Livingston, $3,250 total, guest actor, September 22 - December 8, 2012.
Rachel Nachison, $1,200 total, musician, August 29 – September 29, 2012.
Ann Marie Robertson, $1,200 total, musician, August 29 – September 29, 2012.
Stephen Tosh, $1,300 total, musician, August 29 – September 29, 2012.
Stephen Uccello, $1,275 total, musician, August 29 – September 29, 2012.
Supplemental Instruction (SI) is a peer-led academic support program that helps students
enrolled in certain historically challenging courses. SI leaders in the Tutorial Center
facilitate student learning through out-of-class discussion and study skills support:
11. Joseph Valdez, $11.92/hr (30 hrs/wk), tutor, September 11 – December 21, 2012.
The Athletic program provides competitive opportunities for Hartnell students, and
professional experts assist coaches in fulfilling the program’s mission:
12. Carolina Suarez, $125.00 total, summer track assistant coaching, July 16 – 21, 2012.
Activities director of the Title V-CTE sub-award, is responsible to implement activities of
the grant, including planning, purchasing, articulated CTE pathways, as per approved grant
agreement:
13. Stan Crane, $65/hr (30 hrs/week), activities director, October 1, 2012 –
September 30, 2013.
Hartnell College provides Crisis Counseling Services that are completely confidential and
free of charge to enrolled Hartnell students. A marriage and family therapist-counseling
intern is available to assist students in crisis:
14. Irene Valverde, $20/hr (18 hrs/week), counseling intern, September 21, 2012 –
June 30, 2014.
The categorically funded program, Disabled Students Programs and Services (DSP&S),
offers supportive services and instruction for students with disabilities:
15. Leilani Badilla, $38/hr (4 hrs/week), ASL interpreter, September 11, 2012 August 20, 2014.
F. Ratify appointments of playground assistants:
1. Maria Dagnino, $14/hr (35 hrs/week), playground assistant II, August 1, 2012 –
June 30, 2013.
4
2. Yesenia Escamilla Santiago, $14/hr (35 hrs/week), playground assistant II,
August 1, 2012 – June 30, 2013.
G. Ratify appointment of volunteer:
1. Jonathan Nguyen, physical education, August 20, 2012 – June 20, 2013.
H. Ratify appointments of student workers for fall 2012:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
Daniela Alcantar, Tutorial Center, Student Worker II
Kyle Baird, Tutorial Center, Student Worker IV
Juan Castro, Chemistry, Student Worker IV
Edgar Contreras, ESL Lab, Student Worker III
Ezekiel Contreras, Art, Student Worker III
Melissa Gembe, TRIO/SSS, Student Worker I
Claudia Gomez Barrera, Child Development Center, Student Worker I
Kevin Hilario, Chemistry, Student Worker IV
Ana Ibarra-Castro, Chemistry, Student Worker IV
Jessica Jimenez, Chemistry, Student Worker IV
Gerald Junsay, MESA, Student Worker IV
Brian Lewis, MESA, Student Worker IV
Aaron Lopez, MESA, Student Worker IV
Anthea Maniulit, Chemistry, Student Worker I
Anthea Maniulit, MESA, Student Worker IV
Maricela Mendoza, Academic Affairs, Student Worker I
Preet Mohar, Zoology, Student Worker IV
Sukhmani Mohar, MESA, Student Worker IV
Alexis Munoz, Tutorial Center, Student Worker II
Rexavalmar Niduaza, Tutorial Center, Student Worker II
George Omictin, MESA, Student Worker IV
Leo Osornio, MESA, Student Worker IV
Jalissa Preciado, Child Development Center, Student Worker I
Miguel Ramos Ruelas, GEAR Up, Student Worker III
Daniela Rios, GEAR Up, Student Worker III
Victor Robledo, Business Services, Student Worker III
Steven Rhyans, MESA, Student Worker IV
Arthur Saavdra, MESA, Student Worker IV
Justin Sandeo, MESA, Student Worker IV
Riley Schofield, Campus Safety, Student Worker II
Juan Serrano, MESA, Student Worker IV
Miguel Sylvester, MESA, Student Worker IV
Jacqueline Tortolani, MESA, Student Worker IV
Robert Valencia, Physical Education, Student Worker III
Asucena Yzquierdo, MESA, Student Worker IV
Denise Zamudio Pardo, Math & Science, Student Worker I
Mandy Zavala, Art, Student Worker IV
5
ACTION ITEMS
AGENDA ITEM FOR BOARD MEETING OF: November 6, 2012
Title
Number
Budget Revisions
VI. A.
Area
Status
Office of Support Operations
Prepared by Alfred Muñoz
Action
BACKGROUND / SUMMARY
The Board of Trustees recognizes that the annual budget of the District is a financial plan and is
subject to adjustments during the fiscal year caused by changes in enrollments, programs,
services, and the cost of goods and services.
Revisions to the adopted budget are subject to approval by the Board of Trustees. Budget
revisions consist of transfers between major object expenditures or from the appropriations for
contingencies, as well as budgetary increases for the use of funds not included in the original
budget.
All budget entry numbers are assigned automatically assuring a complete sequence accounting.
Numeric breaks on the attached report are due to the exclusion of budget transfers, which do not
require Board approval. The accompanying Budget Journal Entry Detail Report was produced
directly from the accounting software.
RECOMMENDATION
The administration recommends that the Board of Trustees ratify the budget revisions for fiscal
year 2012-2013, numbered 9969 to 10017.
BUDGET IMPLICATION
The Unrestricted General Fund and the Associated Student Body Fund (71) budgets remain
unchanged. The Restricted General Fund budget increased by $201,400, due to increased
revenue to program.
Revised
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Resolution For the Installation of a 4KW
Wind Turbine, Miscellaneous Associated
Equipment and Fence Enclosure at the
Alisal Campus
VI. B.
Area
Status
Office of Support Operations
Prepared by: Joseph Reyes
Action (Roll-call)
BACKGROUND / SUMMARY
In accordance with California Code of Regulations, Title 24, Part 1, Chapter 4, Paragraph 4-310
and Division of State Architect (DSA) Interpretation of Regulations Document IR A-29,
Hartnell Community College District needs to adopt a resolution so that the wind turbine and
fenced enclosure shall not be used for school purposes and so that no pupils or teachers, as such,
will be permitted to use or enter the said building for said purposes or be subjected to a hazard
resulting from its collapse. In accordance with Division of State Architect (DSA) Interpretation
of Regulations Document IR A-29, Paragraph 6.3, students and teachers may enter the posted
area for short periods of time for purposes of the up close experience, similar to field trips to
museums and theaters.
RECOMMENDATION
The administration recommends that the Board of Trustees adopt Resolution 12:19 State
Architect Acceptance of 4KW Wind Turbine and Appurtenant Structures Installed at the Alisal
Campus.
BUDGET IMPLICATION
Budgeted Item:
Fund
Amount
$124,803
General Fund Capital Outlay Fund- Maintenance (installation and
infrastructure)
Grant - Title V HSI STEM CUSP (equipment)
$38,000
Grant - Industry Driven Regional Collaborative / PG&E Sustainable Design
$25,730
(design, soil testing, DSA approval)
Total
$188,533
REVISED
HARTNELL COMMUNITY COLLEGE DISTRICT
RESOLUTION 12:19
STATE ARCHITECT ACCEPTANCE OF 4KW WIND TURBINE AND
APPURTENANT STRUCTURES INSTALLED AT THE ALISAL CAMPUS
WHEREAS, the District has contracted for the installation of a 4KW wind
turbine, and support structures, on real property located at the District’s Alisal Campus
(“Wind Turbine”).
WHEREAS, the Division of the State Architect (“DSA”) issued Interpretation of
Regulations (“IR”) A-29, which addresses the circumstances in which such Wind Turbine
structures will be accepted by DSA for installation on school campuses.
WHEREAS, the Wind Turbine has blades greater than 6 feet in diameter for
purposes of IR A-29.
WHEREAS, IR A-29 provides that such structures will be accepted by DSA
when, among other items, the District passes a resolution stating that the structure will
not be used for school purposes and that no pupils or teachers, as such, will be permitted
to use or enter the structure for such purposes or be subjected to a hazard resulting from
its collapse in accordance with Section 4-310, Part 1, Title 24 of the California Code of
Regulations.
WHEREAS, IR A-29 further provides that the District shall post a sign on the
structure in accordance with California Education Code section 81160.
WHEREAS, IR A-29, paragraph 6.3, however, does provide that “students and
teachers may enter the posted area for short periods of time for purposes of the up close
experience, similar to field trips to museums and theaters. The purpose of the fence and
posting is to prevent access by the general student population.”
NOW, THEREFORE, based upon the above recitals, the Board of Trustees
hereby finds, determines and directs as follows:
1. The foregoing recitals are adopted as true and correct.
2. The Wind Turbine structure will not be used for school purposes and no pupils or
teachers, as such, will be permitted to use or enter the structure for such purposes or be
subjected to a hazard resulting from its collapse in accordance with Section 4-310, Part 1,
Title 24 of the California Code of Regulations.
3. A notice shall be posted on the Wind Turbine in accordance with the requirements
of California Education Code section 81160.
1
REVISED
4. Students and teachers may enter the posted area for shorts periods for short periods
of time for purposes of the up close experience, similar to field trips to museums and
theaters. District administration shall prepare and implement policies and procedures to
only permit such access in strict compliance with the requirements of this Resolution and
IR A-29.
The foregoing resolution was adopted by the Board of Trustees of the Hartnell
Community College District at a meeting of the Board on November 6, 2012, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
Signed:__________________________________
Erica Padilla-Chavez
President, Board of Trustees
Attest:_________________________
Willard Lewallen
Secretary, Board of Trustees
2
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
VI. C.
Award of Bid – Lease Alisal Farmland
Area
Status
Office of Support Operations
Prepared by: Joseph Reyes
Action
BACKGROUND / SUMMARY
At the September 6, 1994 meeting, the board adopted a resolution for the calling of bids to lease
the farming property at the Alisal Campus. The board directed that 89.63 acres be leased for a
period of three years and that 20 acres at the northern end of the property be leased for one-crop
or 120-day renewable increments. On October 2, 2012, in alignment with the bidding cycle, the
board authorized the administration to go out to bid. On October 18, 2012 in the presence of the
Director of Facilities, Operations, and Asset Management, bids were received and opened at
3:00 p.m.
As per the Board’s resolution and Education Code Section 81371, oral bids were called for after
the reading and recording of all sealed bids. There were several oral bids and the highest bidder
is Affiliated Companies for $265,852.75 for the 109.63 acres ($2,425 per acre).
COMPANY
NAME
ANNUAL
LEASED AMOUNT
SEALED
BID PER
ACRE
AMOUNT
ORAL BID
PER ACRE
AMOUNT
Affiliated Companies
$265,852.75
$1,626
$2,425
Franscioni
Christensen & Giannini
$253,245.30
$1,626
$2,310
$198,868.82
$1,814
$1,814
RECOMMENDATION
The administration recommends that the bid be awarded to Affiliated Companies, highest
bidder, and authorizes the administration to enter into an agreement for an annual lease amount
of $265,852.75.
BUDGET IMPLICATION
$265,852.75 revenue annually for the district for three years.
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
VI. C.
Award of Bid – Lease Alisal Farmland
Area
Status
Office of Support Operations
Prepared by: Joseph Reyes
Action
BACKGROUND / SUMMARY
At the September 6, 1994 meeting, the board adopted a resolution for the calling of bids to lease
the farming property at the Alisal Campus. The board directed that 89.63 acres be leased for a
period of three years and that 20 acres at the northern end of the property be leased for one-crop
or 120-day renewable increments. On October 2, 2012, in alignment with the bidding cycle, the
board authorized the administration to go out to bid. On October 18, 2012 in the presence of the
Director of Facilities, Operations, and Asset Management, bids were received and opened at
3:00 p.m.
As per the Board’s resolution and Education Code Section 81371, oral bids were called for after
the reading and recording of all sealed bids. There were several oral bids and the highest bidder
is Affiliated Companies for $265,852.75 for the 109.63 acres ($2,425 per acre).
COMPANY
NAME
ANNUAL
LEASED AMOUNT
SEALED
BID PER
ACRE
AMOUNT
ORAL BID
PER ACRE
AMOUNT
Affiliated Companies
$265,852.75
$1,626
$2,425
Franscioni
Christensen & Giannini
$253,245.30
$1,626
$2,310
$198,868.82
$1,814
$1,814
RECOMMENDATION
The administration recommends that the bid be awarded to Affiliated Companies, highest
bidder, and authorizes the administration to enter into an agreement for an annual lease amount
of $265,852.75.
BUDGET IMPLICATION
$265,852.75 revenue annually for the district for three years.
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Reinstate eligibility for health and welfare
benefits under MCSIG
VI. D.
Area
Status
Human Resources & Equal Employment
Opportunity
Action
Prepared by: Terri Pyer
BACKGROUND / SUMMARY
In June 2009, as part of the College's extraordinary cost-savings measures of that summer, the
board voted to waive its eligibility for health care benefits for one year. At the time, the board,
like all employee groups, was receiving benefits under the MCSIG health plan, an "all or none"
health plan. At the end of that year, the faculty group began receiving their health benefits as a
member of the CalPERS health plan, and the board decided to participate in this plan, too. The
CalPERS plan is unique among health plans operating for public employees in Monterey
County in allowing covered individuals to opt out of coverage on an individual basis. All
contracts with CalPERS will end, and all health coverage will expire, after December 31, 2012.
Pursuant to Board Policy 2730, and consistent with the Government Code of California, current
members of the governing board, except the student trustee, may participate in the District's
medical, dental, and vision insurance programs under the same rules that apply to District
employees. Although the board policy indicates that participation shall be at the individual
election of the board member, the rules of the District's health insurance provider do not allow
individual election.
The board voted on July 3, 2012 to terminate coverage with CalPERS and the board must take
action to make itself eligible for MCSIG benefits as a group, or the health coverage of
CalPERS-participating Board members will lapse on January 1, 2013.
RECOMMENDATION
The administration recommends that the Board of Trustees reinstate its eligibility for health and
welfare benefits under the Monterey County Schools Insurance Group (MCSIG) health plan
effective January 1, 2013.
BUDGET IMPLICATIONS
Budgeted item: approximately $85,000 General Fund 11 (will vary depending on level of
coverage - single, 2 person, or family)
INFORMATION ITEMS
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Construction Report
VII. A.
Area
Status
Office of Support Operations
Prepared by Joseph Reyes
Information
BACKGROUND / SUMMARY
Each month, the board receives an oral and written report on current design, planning, and
construction projects. Completed projects are removed from the report and current activities are
updated monthly. The construction consultant and district manager are available at the meeting
to answer questions.
HARTNELL COLLEGE
Construction Update
Prepared by Joseph Reyes, Director, Maintenance
CURRENT PROJECTS
1.
2.
Technical Training Building (813028) – 2010 – Hartnell issued a request for qualifications (RFQ) for
architectural services related to the design of the Technical Training Building on the Alisal Campus. A
total of eight firms submitted a RFQ. A group of faculty and staff (the users of the building) met and
shortlisted a total of 5 firms for interviews. The users then interviewed the firms and they selected NTD
based off of previous similar project experience and cost.
May 2010
Approved NTD architect firm of Salinas.
January 2012
Plans submitted to (DSA) Division of State Architects.
August 23, 2012
Project out for rebid.
October 2, 2012
Board awarded contract to Dilbeck and Sons of Salinas, CA
PE Field House (865003) – 2011 - Locker rooms, restrooms, a classroom, a training room, and concessions
area. Matching funds raised by the Hartnell College Foundation.
April 2011
Board awarded contract to Belli Architectural Group Firm of Salinas
December 2011
Plans submitted to (DSA) Division of State Architects.
July 25, 2012
Board awarded contract to Tombleson, Inc. of Salinas, CA
August 13, 2012
Construction started.
Measure H ($1,604.000) & Foundation ($700K) Raised to date $820,000
3.
CAB Building First Floor/North Remodel ( 814001) – Accommodate the following Programs: Human
Resources, Vice President Academic Affairs, Deans, Trio program, and Supporting Staff.
4.
CAB Elevator (814001) – will be installed on CAB north side of the building. There is currently an
elevator in CAB south but it is not reliable and often breaks down. The new elevator will tie into the
CAB ADA compliance work and make it easier for students coming from the main entrance, 411
Central, of the campus to get to the second and third floor of CAB.
5.
CAB ADA Compliance (814001) - The area on the west side of CAB will get a complete ADA upgrade
to all of the pathways. In addition the mote, which is between the Student Center and CAB will be
filled which will allow for better access between two buildings.
Page 1 of 2
6.
Campus Signage (843003) - The campus maps for all three campuses will be updated and labeled.
Once that map is completed all the buildings, both inside and outside, will get signage which matches
maps.
7.
Annex Demolition (813026)-In accordance with Facilities Master Plan, it is proposed that the existing
7
Library/Annex
be demolished to provide space for a future Science Building.
7
8.
Science Building (813026), 56,690 SF Building, State of the Art Classrooms, Labs, and Technology.
State of the Art Planetarium.
OCCUPIED PROJECTS IN FINAL STAGES OF COMPLETION
Alisal Campus Additional Parking
Alisal Campus Center for Applied Technology(In DSA close out process)
Student Center ( In DSA close out process)
CALL Building (In DSA close out process)
COMPLETED PROJECTS*
Date Closed Out
October 2004
November 2005
June 2006
December 2008
February 2009
September 2010
September 2010
December 2010
June 2010
January 2011
April 2011
August 2011
September 2011
September 2011
December 2011
December 2011
January 2012
Project Name
Campus Infrastructure Phase I
Parking Structure
Learning Resource Center (LRC)
CAB Refresh #1
CAB Refresh #2
Lighting Phase II
CAB Refresh #3
Pool Renovation
NE Landscape Project
CAB Refresh #4
Alisal Landscape Project
City Sidewalk Replacement
City Sidewalk Phase II
Alisal Campus Sign
Alisal Campus Bus Turnaround
CAB Boiler/Chiller and Roof Replacement
Campus Infrastructure II
*Completed means that all of the claims and paperwork have been submitted and no further action/claims on this
project will be forthcoming from the District.
FUTURE PROJECTS
CAB Building First Floor/South
Merrill Hall Remodel
Keyless Entry
Page 2 of 2
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Financial Statements
VII. B.
Area
Status
Office of Support Operations
Prepared by: Alfred Muñoz
Information
BACKGROUND / SUMMARY
The financial statements of the district's funds for the period ending September 30, 2012 are
attached for information.
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Budget Update
VII. C.
Area
Status
Office of Support Operations
Prepared by Al Muñoz
Information
BACKGROUND / SUMMARY
The board will receive updated budget information over the term of the fiscal year.
BUDGET UPDATE
AS OF
9/30/2012
BUDGET UPDATE 9/30/2012
2011-12
2012-13
Diff
Revenue $4.0 million
$2.2 million
$1.8 million
Expense
$7.5 m
$7.35 m
$150,000
Cash
$5.7 m
$2.9 m
$2.8 m
Reserve
$4.7 m
$3.6 m
$1.1 m
Apport.
$2.8 m
$1.3 m
$1.5 m
BUDGET UPDATE 9/30/2012
Funds Available to Cover GF Cash
Flow Requirements Through
November
Bookstore Fund
Property Acquisition
$1.2 million
$3.6 million
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Signed Legislation Impacting California
Community Colleges
VII. D.
Area
Status
Office of the Superintendent/President
Prepared by Willard Lewallen
Information
BACKGROUND / SUMMARY
A number of bills were recently signed by the governor that impact California Community
Colleges. The attached document provides a summary of each of these bills. The bills of
interest to CCCs are circled on the attached document. Also, see notes for SB 1052 and 1053.
RECOMMENDATION
N/A
CHAPTERED OR VETOED BILLS 2012
October 1, 2012
AB 178
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State Teachers’ Retirement (STR)
Gorell and Ma
06/19/12
Signed by the Governor ~ Chapter #135
Summary: The bill would, until June 30, 2013, establish an increased earnings limit cap of onehalf of the median final compensation of all members who retired from service during the fiscal
year ending in the previous calendar year (approximately $41,000 at present) for STRS annuitants
(except those in consultant positions which do not displace permanent employees). It would
exempt from that STRS earnings limitation all compensation paid to a retired member who has
returned to work as a trustee, administrator, or fiscal adviser approved by the Superintendent of
Public Instruction, Board of Governors or a county superintendent to address academic or financial
weaknesses and require that documentation be provided to substantiate the eligibility of a retiree.
In addition, the bill would: take effect immediately upon passage; remove language from current
law which exempts from the earnings limit any member who sits out for one year after retirement;
and allow a retiree to terminate his/her retirement when beginning his/her interim service period
and to reinstate his/her retirement election upon conclusion of the service period.
AB 1203
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Public Employee Organizations: Members: Paid Leaves
Mendoza
08/23/12
Signed by the Governor ~ Chapter #804
Summary: This bill would require that school and community college districts provide a paid
leave of absence to a reasonable number of classified employees who are unelected members of a
public employee organization, upon the request of a local school, community college, statewide,
or national public employee organization affiliated with the local organization, to enable the
employees to attend important organizational activities. Compensation during the leave must
include retirement fund contributions required of the community college district-employer. The
bill also requires that the employee organization provide reasonable notification to the district of
the requested leave, and require the employee organization to reimburse the school or community
college district on behalf of an unelected member who receives a paid leave of absence.
AB 1434
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Child Abuse Reporting: Mandated Reporters
Feuer
08/22/12
Signed by the Governor ~ Chapter #519
Summary: This bill adds employees and administrators of a public or private institution of higher
education as “mandated reporters” charged with reporting child abuse or neglect occurring on that
institution’s premises or at an official activity of, or program conducted by, the institution. This
bill would be operative only if AB 1435, AB 1713, AB 1817, or SB 1264 and this bill are
chaptered, become effective on or before January 1, 2013, and this bill is chaptered last.
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AB 1435
Author:
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Child Abuse Reporting: Athletic Personnel
Dickinson
08/21/12
Signed by the Governor ~ Chapter #520
Summary: This bill adds athletic coaches, administrators, and directors of any public or private
school that maintains any combination of instruction from kindergarten to grade 12 to the list of
individuals who are “mandated reporters” under the Child Abuse and Neglect Reporting Act. It
also would add any employee or administrator of a public or private postsecondary institution
whose duties bring him/her into contact with children on a regular basis, or who supervises those
in regular contact with children, as mandated reporters regarding child abuse or neglect on the
institution’s premises or at an official activity of or program conducted by, the institution. This
bill would be operative only if AB 1434, AB 1713, AB 1817, or SB 1264 and this bill are
chaptered, become effective on or before January 1, 2013, and this bill is chaptered last.
AB 1723
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Postsecondary Educational Institutions: Meetings
Fuentes
08/22/12
Signed by the Governor ~ Chapter #580
Summary: This bill would require the CCC BOG and CSU trustees, Student Aid Commission,
and request the UC regents, to provide for live video transmissions and archive and post the video
and audio transmissions on the entity's Internet Web site for at least 12 months and within 48
hours following the initial transmission.
AB 1748
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CCCs: Fair Market Value of Leases
Fong
02/17/12
Signed by Governor ~ Chapter #78
Summary: This bill would remove the $25,000 annual limitation on leases of community college
district property.
AB 1853
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Teacher Credentialing: Recognition of Study in Transitional Kindergarten
Bonilla
08/06/12
Vetoed by the Governor
Summary: This bill would authorize the Commission on Teacher Credentialing to convene a
workgroup consisting of education specialists, including a community college representative, to
develop program standards for the issuance of “recognition of study in transitional kindergarten”
for holders of a multiple subject teaching credential who will be teaching pupils enrolled in
transitional kindergarten and would authorize the commission to add a recognition of study in
transitional kindergarten to the multiple subject teaching credential of a teacher who meets the
established standards. However, the Commission may only convene the support group if private
funds are found and the Department of Finance determines and certifies that those private funds
are sufficient to fully support the activities of the workgroup.
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Governor’s veto message:
“I am returning Assembly Bill 1853 without my signature. This bill would require the
Commission on Teacher Credentialing to create a committee to do the preliminary work that
would be required to create yet another teaching credential -- something we don't need.”
AB 1899
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Postsecondary Education: Trafficking and Other Victims
Mitchell
04/09/12
Signed by the Governor ~ Chapter #509
Summary: This bill would require students who are victims of trafficking, domestic violence, and
other serious crimes who have been granted “T” or “U” visas to be exempt from paying
nonresident tuition at the California State University and the California Community Colleges, and
to be eligible to apply for, and participate in, all student financial aid programs and scholarships
administered by a public postsecondary educational institution or the State of California, to the
same extent as individuals who are admitted to the United States as refugees. The bill would also
require community college districts to waive the fees of those students.
AB 1908
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Classified Employees: Layoff Notices
Mitchell
02/22/12
Signed by the Governor ~ Chapter #860
Summary: This bill would expand written layoff notice requirements from 45 to 60 days for
classified employees.
AB 2133
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Veterans: Registration and Resident Classification
Blumenfield
08/06/12
Signed by Governor ~ Chapter #400
Summary: This bill would enact the Combat to College Act of 2012 which would authorize a
qualifying student to use the four academic years during which the CSU and each community
college district are required, and UC is requested, to grant priority enrollment registration for
members of the Armed Services within fifteen years of his/her leaving either state or federal
active duty. The bill also would require priority enrollment registration to apply to enrollment for
all degree and certificate programs offered by the institution after the military or veteran status of
the student has been verified by the institution he or she attends; and would require that these
students comply with the matriculation requirements of the Education Code to maintain this
priority.
AB 2171
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Community Colleges: Expulsion
Fong
07/02/12
Signed by Governor ~ Chapter #426
Summary: This bill would authorize community college district governing boards to deny
enrollment, upon the finding through a hearing, to any individual who has been expelled from a
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community college within the preceding five years, or who is undergoing expulsion procedures
for a serious matter, if the board determines that the person continues to pose a risk to the safety
of others. The bill would also authorize a community college district to request information, and
respond to a request for information, from another community college district to determine
whether an applicant continues to pose a threat to others and to require the applicant to inform
the district of his or her prior expulsion. The provisions of the bill do not apply to students over
whom the district has discretion under the “ability to benefit students” provisions regarding
students on probationary or provisional status.
AB 2307
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School Employees: Reemployment
Butler
07/05/12
Signed by the Governor ~ Chapter #586
Summary: This bill would require that a classified school employee of a merit system school or
community college district who has been laid off due to lack of work or funds is placed on a
reemployment list and is subsequently reemployed in a new position, retains the right to be
returned to the reemployment list for the remainder of the 39-month period in the event he/she
fails to complete the probationary period in the new position.
AB 2309
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Public-Private Partnership Pilot Program
Hill
06/27/12
Vetoed by the Governor
Summary: This bill would authorize the BOG, once sufficient funding becomes available from
either state or private funds, to establish a competitive grant pilot program to evaluate a publicprivate partnership designed to accomplish the following objectives relating to business
development and job creation:
(1) Promote business development and job creation by helping early stage business ventures with
new ideas to either find early stage funding or to reach the point of operating stability.
(2) Leverage the underutilized infrastructure and nascent entrepreneurship programs of the
community college system to sponsor programs that encourage and reward creativity,
collaboration, and innovation.
(3) Recruit and coordinate businesses and investors from the local community to provide funding,
sponsorships, and internships.
It would also require the BOG to select partnering community college districts and private entities
to participate in the pilot program that best demonstrate the ability to fulfill those objectives listed
above. Upon completion of the pilot program, the bill would require the entities involved to
prepare a written summary that would be posted on the community college district’s Internet Web
site.
Governor’s veto message:
“I am returning Assembly Bill 2309 without my signature. Since I have now signed SB 1402,
which reauthorizes the California Community Colleges Economic and Workforce Development
Program, the objectives sought by this bill can be achieved under current law.”
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AB 2442
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State Property: CA Hope Public Trust
Williams
08/24/12
Vetoed by the Governor
Summary: This bill would establish the California Hope Public Trust to provide financial
support to the UC, CSU and California Community College systems for instruction and direct
student services. The Trust would be funded by transferring state-owned properties that are
suitable for development to the Trust, which would provide advice on managing those properties
to the Department of General Services with the goal of increasing the value of its holdings and
earning revenue for the higher education systems. The bill would require that any funds available
through this statute be distributed as follows: 50% to CSU, and 25% each to community colleges
and UC.
Governor’s Veto Message:
“I am returning Assembly Bill 2442 without my signature. Finding innovative ways to maximize
the way state property is managed is a goal I support. In fact, in an April Executive Order, I
directed the Department of General Services to evaluate current leases to keep rental costs low
and to determine whether leased space is essential for departments.
I am committed to increasing operational efficiencies and am confident that my Administration
can work with the author and proponents to identify new ways to evaluate and use state property,
without creating an additional board.
AB 2451
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Workers’ Compensation: Firefighters and Peace Officers
Perez, J
08/20/12
Vetoed by the Governor
Summary: This bill would extend the statute of limitations for a death benefit claim to be filed on
behalf of the dependents of a firefighter or peace officer who dies of certain occupational ailments,
by allowing workers’ compensation claims to be filed up to one year after death if death occurs
within 480 weeks from the date of injury. Those ailments include: heart disease, hernias,
pneumonia, cancer, tuberculosis, methicillin-resistant Staphylococcus aureus (MRSA) and bloodborne infectious diseases.
Governor’s Veto Message:
Please click here for the complete veto message.
AB 2462
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Public Postsecondary Education: Military Experience
Block
08/21/12
Signed by Governor ~ Chapter #404
Summary: This bill would require the Chancellor of the California Community Colleges, by July
1, 2015, to use common course descriptors and pertinent recommendations of the American
Council on Education to determine the courses for which credit should be awarded for prior
military experience.
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AB 2478
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Student Residency Requirements: Veterans
Hayashi
08/06/12
Signed by Governor ~ Chapter #405
Summary: This bill would allow a community college student who was a member of the US
Armed Forces stationed in this state on active duty for more than one year immediately prior to
being discharged to be exempt from paying nonresident tuition for up to one year, to be used
while he or she lives in this state and within two years of being discharged, if he/she files an
affidavit with the community college stating that he/she intends to establish residency in
California as soon as possible. The bill would prohibit a former member of the U.S. Armed
Forces who received a dishonorable or bad conduct discharge from being eligible for the
exemption.
SB 114
Author:
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Teachers: Retirement
Yee
08/22/12
Signed by Governor ~ Chapter #829
Summary: This bill would, as of July 1, 2013, require a community college district to file a
secure electronic copy of the pertinent collective bargaining agreement electronically in a format
determined by the system that ensures the security of the transmitted member data, either
annually by July 1 or before the effective date of the agreement, whichever is later, with the State
Teachers Retirement System (STRS) so that STRS can give part-time community college faculty
accurate credit for service retirement by being able to calculate the salary of a part-time faculty
member in terms of workload.
SB 721
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California Postsecondary Education: State Goals
Lowenthal, A.
08/20/12
Vetoed by the Governor
Summary: This bill would establish an overarching higher education accountability framework
including the following statewide goals for higher education:
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Improvement of student access and success, which shall include greater participation by
demographic groups that have historically participated at lower rates, greater completion
rates for all student-groups, and improved outcomes for graduates.
•
Better alignment of various degrees and credentials with the state’s economic, workforce,
and civic needs.
•
Ensuring the effective and efficient use of resources in order to increase high-quality
postsecondary educational outcomes and maintain affordability.
The Legislative Analyst’s Office (LAO) would be required to convene a working group which
would include one representative from each segment of higher education and the State
Department of Education to establish metrics, measure progress towards these goals, and report
the findings annually to the Legislature, beginning on January 1, 2014.
Governor’s veto message:
“I am returning Senate Bill 721 without my signature. This bill sets three goals for our colleges
and postsecondary institutions and orders the Legislative Analyst to create a committee to
establish metrics that measure progress towards these goals. The bill also requires annual
reports.
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Questions about who should measure, what to measure and how to measure what is learned in
college are way too important to be delegated to the Legislative Analyst.”
SB 874
Author:
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School and Community College Districts: Parcel Taxes
Hancock
08/07/12
Signed by the Governor ~ Chapter #791
Summary: This bill would provide an exemption from school district parcel tax increases for
persons who are 65 years of age or older; persons are receiving Social Security Disability
Insurance (SSDI), regardless of age; and persons receiving SSDI benefits, regardless of age,
whose yearly income is less than 250 percent of the 2012 federal poverty guidelines issued by the
United States Department of Health and Human Services.
SB 1002
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Public Records: Electronic Format
Yee
08/20/12
Vetoed by the Governor
Summary: This bill would require the State Chief Information Officer to conduct a study to
determine the feasibility of providing electronic copies of state and local public records in an
open format. The study shall include all of the following:
(1) Determination of the types of records which are appropriate to be provided in an open format.
(2) Development of the proper definition of “open format.”
(3) Estimation the cost to both state and local governments of providing information in an open
format.
Governor’s Veto Message:
“I am returning SB 1002 without my signature. This bill would require the State Chief
Information Officer to provide a report to the Legislature on the feasibility of providing public
records in a specific electronic format.
The role of the State Chief Information Officer is to make sure that state government uses
information technology efficiently and effectively including providing public records
electronically when possible. Another legislative report on electronic public records isn't
necessary.”
SB 1003
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Local Government: Open Meetings: Cease and Desist Letters
Yee
08/13/12
Signed by the Governor ~ Chapter #732
Summary: This bill would prohibit a district attorney (DA) or an interested person from filing an
action for an alleged violation of the Brown Act for past actions of a legislative body unless the
DA or an interested person submits a “cease and desist” letter to the legislative body setting forth
the alleged violation, and the legislative body has failed to respond with an unconditional
commitment and actions to “cease and desist” within 30 days of the letter’s receipt. The bill
would require that an action filed to challenge an alleged violation of the Brown Act be dismissed
with prejudice (i.e., the action could not be re-filed) if the legislative body enters into an
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unconditional commitment to “cease and desist” from the alleged past action, and would
authorize the legislative body to enter into an unconditional commitment to cease and desist from
the alleged action at any time, unless the plaintiff succeeds in a civil action against the legislative
body and is awarded attorney’s fees. If an action filed to challenge an alleged violation of the
Brown Act is dismissed with prejudice because the legislative body has entered into an
unconditional commitment to cease and desist from the alleged action after the 30-day period,
and if the filing of that action caused the legislative body to enter into the unconditional
commitment, then a court shall award costs and reasonable attorney fees to the plaintiff. The bill
would require a legislative body that wishes to rescind a commitment to do so by a majority vote
of the membership of the legislative body.
SB 1052
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Public Postsecondary Education: California Open Education Resources
(OER) Council
Steinberg
08/20/12
Signed by the Governor ~ Chapter #621
Summary: This bill would establish the OER Council (comprised of faculty leaders from the UC,
CSU, and community colleges) under the administration of the Intersegmental Committee of the
Academic Senates of the UC, the CSU, and the California Community Colleges, or a successor
group to:
• develop a list of the 50 lower division courses in the public postsecondary segments for
which high-quality, affordable, digital open source textbooks and related materials could
be developed or acquired;
• create and administer a standardized, rigorous review and approval process for developing
open source materials;
• promote strategies for production, access and use of open source materials;
• regularly solicit and consider, from each of the statewide student associations of the UC,
CSU and community colleges, advice and guidance on open source education textbooks
and related materials; and
• submit a progress report to the Legislature and the Governor no later than six months
after the bill becomes operative, and a final report by January 1, 2016.
This bill also establishes a competitive “Request for Proposal” (RFP) process inviting faculty,
publishers and other interested parties to produce these 50 high quality open source textbooks and
related materials and requires materials produced to be:
• placed under a Creative Commons attribution license that allows others to use, distribute,
and create derivative works based on the digital material while still giving credit to the
authors or
• creators;
• modular to allow easy customization; and
• housed in the California Open Source Digital Library.
NOTE
This bill shall become operative only if funding for this act is provided in an appropriation in the
annual Budget Act or another statute, or through federal or private funds.
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SB 1053
Author:
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Public Postsecondary Education: California Open Digital Library
Steinberg
08/20/12
Signed by the Governor ~ Chapter #622
Summary: This bill would create the California Digital Open Source Library to serve as a
statewide repository for high quality, digital open source textbooks and related materials. It would
also require publishers to provide three free copies of textbooks to campus libraries to be placed
on reserve, and would encourage CSU and the community colleges, and request UC, to assist and
support faculty in choosing lower-cost, more flexible, and dynamic alternatives such as open
source books and related teaching tools.
NOTE
This bill shall become operative only if funding for the purposes of this act is provided in an
appropriation in the annual Budget Act or another statute, or through federal or private funds.
SB 1070
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Career-Technical Education Pathways Program (CTEPP)
Steinberg
08/20/12
Signed by Governor ~ Chapter #433
Summary: This bill would establish the Career Technical Education Pathways Program
(CTEPP) until June 30, 2015; and would require the Chancellor of the California Community
Colleges and the Superintendent of Public Instruction (SPI) to assist economic and workforce
regional development centers and consortia, community colleges, middle schools, high schools,
and regional occupational centers and programs to improve linkages and career technical
education pathways between high schools and community colleges. This assistance would be
required to be provided in the form of contracts and competitive grants administered jointly by
the Chancellor and the SPI for programs and initiatives that demonstrate a plan for close
collaboration among regional institutions and entities.
The bill would require the Chancellor and the SPI to grant first priority for contracts and grants to
applicants who: demonstrate comprehensive regional collaboration to create new pathways or
sequences that begin with foundational preparation or exploration in middle school; continue with
high school level courses that combine rigorous academics with career education; and are
articulated with local community colleges and four-year public postsecondary educational
institutions, with “meaningful involvement” from regional industry and labor organizations,
professional trade associations, and local workforce investment boards. Where practicable, these
applicants shall demonstrate that they can leverage additional financial and in-kind public and
private resources to support their efforts.
The Chancellor and the SPI shall grant second priority for contracts and grants to applicants that
can display statewide benefit, through dissemination of courses, best practices, or other means.
The bill would require applicants granted a contract or grant to submit annual outcome-based data
for evaluation and report that data to the Governor and legislative committees by March 1st
annually. The bill would reauthorize a community college district to enroll a high school pupil who
is not a resident of that district in a program developed and implemented by the district pursuant to
the CTEPP.
The bill would require the Chancellor and the SPI to develop an implementation strategy for the
objectives of the CTEPP as a part of an annual expenditure plan; and would require that these
provisions be operative only in fiscal years in which funds have been appropriated expressly for
purposes of this program.
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SB 1103
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Cal Grant Program: Annual Report
Wright
04/24/12
Signed by the Governor ~ Chapter #273
Summary: This bill would require the Student Aid Commission to provide on its Internet Web
site information submitted by a Cal Grant participating institution and links that are useful to
students and parents who are in the process of selecting a college or university.
SB 1264
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Child Abuse Reporting: Mandated Reporters
Vargas
08/24/12
Signed by the Governor ~ Chapter #518
Summary: This bill would add any athletic coach -- including an assistant coach or a graduate
assistant -- involved in coaching at a public or private postsecondary educational institution to the
list of mandated reporters. It also would add any employee or administrator of a public or private
postsecondary institution whose duties bring him/her into contact with children on a regular basis,
or who supervises those in regular contact with children, as mandated reporters regarding child
abuse or neglect on the institution’s premises or at an official activity of, or program conducted
by, the institution. This bill would be operative only if AB 1434, AB 1713, AB 1817, and this bill
are chaptered, become effective on or before January 1, 2013, and this bill is chaptered last.
SB 1280
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Public Contracts: Bidding
Pavley
08/13/12
Signed by the Governor ~ Chapter #708
Summary: This bill would, until January 1, 2018, allow a community college district, when
contracting for the purchase of equipment, materials, supplies, or services -- except construction
services and repairs including maintenance – to select the lowest responsible bidder on the basis
of “best value” which includes the most advantageous balance of price, quality, service,
performance, and other elements pursuant to policies and procedures adopted by the governing
board.
When a community college district elects to purchase equipment, materials, supplies, and services
by contract let in accordance with this section, the community college district shall submit the
following information to the Chancellor of the California Community Colleges on or before
January 1, 2016:
1. Policies adopted by the local board.
2. The bid announcement/award for best value contracts.
3. A list of contracts let each year and whether they were based on best value or low bid – (on
an Excel sheet with 4 columns – Bid winner, price, brief description of item/services and
best value “yes” or “no.”)
4. Pick one comparable low bid contract for each best value contract and forward the
information for that contract. (This is a reduction in the number of comparable contracts
that would have been required under the previous version of the bill.)
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SB 1289
Private Student Loans
Author:
Corbett
Version:
08/13/12
Location:
Signed by the Governor ~ Chapter #623
Summary: This bill would request a community college to make the following disclosures
regarding private student loans in financial aid materials and the private loan applications
provided, or made available, by the institution to students:
(1) Federal student loans are required by law to provide a range of flexible repayment
options, including, but not limited to, income-based repayment and income-contingent
repayment plans and loan forgiveness benefits vs. similar information regarding private
student loans.
(2) Federal Direct loans are available to students regardless of income.
Community colleges may continue to use financial aid materials printed before January 1, 2013,
if the institution includes a printed insert with the information listed above.
This bill would also request community colleges to clearly distinguish private loans from federal
loans in individual financial aid awards by stating, for any private loans included by the
institution as part of its award package, all of the following:
(1) Whether the rate is fixed or variable.
(2) An explanation that private student loan lenders can offer variable interest rates that can
increase or decrease over time, depending on market conditions.
(3) An explanation that private student loans have a range of interest rates and fees and
students should determine the interest rate of, and any fees associated with, the private
student loan included in their financial aid award package before accepting the loan.
(4) An explanation that students should contact the lender of the private student loan or their
postsecondary educational institution’s financial aid office if they have any questions
about a private student loan.
(5) An explanation that the interest rate on a private loan may depend on the borrower's
credit rating.
Finally, if the community college provides for any private loan lender list, it shall also provide
general information about the loans available through the lender; disclose the basis for each
lender's inclusion on the list; and require the institution to disclose with the list the ability of the
student to choose any lender.
SB 1316
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School Attendance: Early and Middle College High Schools
Hancock
05/01/12
Signed by Governor ~ Chapter #67
Summary: This bill would exempt an early- or a middle-college high school student from the240minute minimum school day and instead provide that an attendance day for such a pupil is 180
minutes if the pupil is a special part-time student enrolled in a community college. It would retain
the current 240 minute requirement for an early- or middle-college high school pupil who is neither
a special part-time student enrolled in a community college nor enrolled part-time in classes of the
CSU or the University of California.
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SB 1349
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Social Media Privacy: Postsecondary Education
Yee
08/06/12
Signed by the Governor ~ Chapter #623
Summary: This bill would prohibit public and private postsecondary educational institutions from
requiring or requesting a student, prospective student, or student group to disclose, access, or
divulge personal social media information and would prohibit any postsecondary educational
institution from threatening or otherwise penalizing a student, prospective student, or student
group for refusing to comply with a request or demand that violates that prohibition. The bill
would require private nonprofit and for-profit postsecondary educational institutions to post their
social media privacy policy on each institution’s internet website.
SB 1402
Author:
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CCs Economic and Workforce Development
Lieu
08/20/12
Signed by Governor ~ Chapter #361
Summary: This BOG-sponsored bill would recast and revise the provisions of the California
Community Colleges Economic and Workforce Development Program (EWDP), and extend the
sunset of this program from January 1, 2013 to January 1, 2018. It also establishes legislative
intent that the EWDP work in coordination with California’s other workforce and economic
development programs and activities, and coordinate with schools that maintain kindergarten and
grades 1 – 12 as well as higher education systems to advance career technical education.
SB 1456
Author:
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Student Success Act of 2012
Lowenthal, A
08/24/12
Signed by the Governor ~ Chapter #624
Summary: This bill would implement some of the major recommendations of the Student Success
Task Force including:
• Requiring a student qualifying for a BOG fee waiver to meet academic and
progress standards determined by the Board of Governors (BOG);
• Requiring the BOG to establish an implementation period of at least one year from
adoption of the minimum academic and progress standards or any subsequent
changes to these standards and to provide students with adequate notice of these
requirements and information about available support resources;
• Providing legislative intent that minimum academic and progress standards be uniform
across all districts and campuses and prohibit institution of a maximum unit cap;
• Revising and recasting the matriculation program with the express purpose to increase
college access and success by providing effective core matriculation services of
orientation, assessment and placement, counseling and other education planning
services, and academic interventions.
The bill would specify responsibilities of students and institutions in entering into the
matriculation process, with the institution’s responsibilities to provide student services for a
strong foundation and support for students’ academic and career goals, and the program of
services funded through this act are to include, but not be limited to, the following:
• Orientation services designed to provide students, on a timely basis, with information on
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campus procedures, academic expectations, financial assistance, and any other matters that
a college/district finds appropriate;
Assessment before course registration;
Counseling and other education planning services, which shall include, but not be limited
to, all of the following:
a) Counseling and advising.
b) Assistance to students in the exploration of educational and career interests
and aptitudes and identification of educational objectives, including, but
not limited to, transfer preparation, associate degrees, and career technical
education certificates and licenses.
c) The provision of information, guided by sound counseling principles and
practices, using a broad array of delivery mechanisms, including
technology- based strategies to serve a continuum of student needs and
abilities that will enable students to make informed choices.
d) Development of an education plan leading to a course of study and guidance
on course selection that is informed by, and related to, a student’s academic
and career goals.
Referral to specialized support services as needed and available, including, but not
limited to, federal, state, and local financial assistance; health services; career services;
veteran support services; foster youth services; extended opportunity programs and
services; campus child care services; English as a second language programs; and
disabled student services.
Evaluation of each student's progress and referral to appropriate interventions for students
enrolled in basic skills courses, who have not declared an educational goal, or who are on
academic probation, as defined by standards to be adopted by the BOG and community
college districts.
The student’s responsibilities under the agreement include: identification of an academic and
career goal upon application; declaration of a course of study after a specified time period or unit
accumulation, to be defined by the BOG; diligence in class attendance and completion of
assigned coursework; and completion of courses and maintenance of academic progress toward
an educational goal and course of study identified in the student’s education plan.
To ensure that students are not unfairly impacted by the requirements of this measure, the
Legislature includes intent that the BOG establish a reasonable implementation period that is
phased in as resources are provided and utilized by community college campuses for student
support services, individual counseling and advising, and technology-based strategies necessary
to ensure that students can successfully meet these requirements.
The bill provides that funding for this program shall be targeted to fully implement the
orientation, assessment, counseling and advising, and other education planning services needed to
assist a student in making an informed decision about his/ her academic and career goal and
course of study and in development of an education plan.
The bill would require the BOG to develop a formula for allocating funding for this program, and,
in the 2012-13 FY and each fiscal year thereafter, the act would be operative only if funds are
specifically appropriated for its purposes.
The bill also would require the Legislative Analyst's Office (LAO) to review and report to the
appropriate fiscal and policy committees of the Legislature by July 1, 2014 and even-numbered
years thereafter, all of the following:
• The extent to which the provisions of this act are implemented consistent with legislative
intent and the extent to which students have access to counseling and advising services;
13
•
•
•
The overall progress on the implementation of the Student Success Task Force's
recommendations;
The impacts of this act on student participation, progress, and completion, disaggregated
by ethnicity, age, gender, disability, and socioeconomic status;
A summary of community college campus implementation efforts for this act and
recommendations on whether and how these efforts can be improved.
The Office of the Chancellor of the California Community Colleges shall work with the LAO to
identify information that is necessary to provide the LAO’s report and shall provide it to the LAO
by April 1, 2014.
SB 1509
Author:
Version:
Location:
School Facilities: Design Build Contracts
Simitian
08/20/12
Signed by the Governor ~ Chapter #736
Summary: This bill would allow a school or community college district to enter into design-build
contracts until January 1, 2020; and would prohibit any request for proposal from including a
design-build-operate contract for educational facilities.
SB 1539
Author:
Version:
Location:
Textbooks
Corbett
05/02/12
Signed by Governor ~ Chapter #151
Summary: This bill would require the publisher of a textbook, or an agent or employee of the
publisher, to provide data about the textbook to prospective purchasers, including a list of the
products offered for sale by the publisher germane to the prospective purchaser's subject area of
interest, the wholesale or retail price of each product, the estimated length of time the publisher
intends to keep the product on the market; and, for each new edition of the product, a list of the
substantial content differences between the new edition and the previous edition of the textbook.
14
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Administrative Procedure 5550
Speech: Time, Place, and Manner
VII. E.
Area
Status
Office of the Superintendent President
Information
Prepared by: Willard Lewallen
BACKGROUND / SUMMARY
The Board of Trustees adopted Board Policy 5550 on May 8, 2012. AP 5550 is the implementing
procedure for this policy. BP and AP 5550 are essentially the district's "free speech" policy and
procedure. Areas are designated at each district location for individuals to exercise their right to
freedom of speech. AP 5550 was reviewed by the Resource Allocation Committee which
currently serves as the district's highest level governance body.
RECOMMENDATION
N/A
HARTNELL COMMUNITY COLLEGE DISTRICT
AP 5550
Speech, Time, Place, and Manner
References: Education Code Sections 76120 and 66301
The students and employees of the District and members of the public shall be
permitted to exercise their rights of free expression subject to the time, place,
and manner policies and procedures contained in Board Policy 5550 and these
procedures.
The colleges and campuses of the District are non-public forums, except for the
areas designated by the Superintendent/President, which are reserved for
expressive activities which do not violate District policy and which are lawful.
The areas are chosen so as to provide visibility and allow communication to a
large number of students, administrators, faculty, and others walking or
traveling on campus, but also so as not to disrupt educational and other
activities of the District on behalf of students. The areas are designated public
forums which are generally available to students, employees, and the
community as follows:
•
•
•
Main Campus (411 Central Avenue, Salinas) – Lawn area north of Auxiliary
Gymnasium (no more than 25 feet west and 25 feet north of the
southeast corner of the lawn area - i.e., a total of 625 square feet).
Questions regarding the specific location can be directed to the Office of
the Superintendent/President.
King City Education Center (117 N. Second St., King City) – Sidewalk and
grass area between the building and the parking lot northeast of the
building
Questions regarding the specific location can be directed to the
Administrative Office at the site.
Alisal Campus (1752 E. Alisal St., Salinas) – Lawn area south of the
parking lot and Building A
Questions regarding the specific location can be directed to the
Administrative Office at the site.
These areas are designated public forums. The District reserves the right to
revoke that designation and apply a non-public forum designation. The District
reserves the right to designate areas as non-public forums as necessary to
prevent the substantial disruption of the orderly operation of the college. Areas
of the college that are non-public forums specifically include campus offices,
classrooms, laboratories, meeting rooms, warehouses, maintenance yards,
locker rooms, and any other area not specified above.
The use of the areas reserved and open for expressive activities is subject to
the following:
Page 1 of 2
•
•
•
•
Persons using and/or distributing material in the areas shall not impede
the progress of passersby, nor shall they force passersby to take
material.
No person using the areas shall touch, strike or impede the progress of
passersby, except for incidental or accidental contact or contact initiated
by a passerby.
Persons using areas shall not use any means of amplification that creates
a noise or diversion that disturbs or tends to disturb the orderly conduct
of the campus or classes.
No persons using the designated areas shall solicit donations of money,
through direct requests for funds, sales of tickets, or otherwise, except
where he or she is using the designated areas on behalf of and collecting
funds for an organization that is registered with the Secretary of State as
a nonprofit corporation or is an approved associated students
organization or club.
Non-student, community groups wishing to engage in speech or expressive
activities on campus, in the areas designated as public forums, must provide
notification to the District through the Superintendent/President or his/her
designee three (3) business days in advance of the activities. This notice shall
include the person’s name and contact information, the dates and times he or
she will be speaking and/or distributing written materials on campus, and the
nature of the planned activities. No illegal activities will be permitted, nor
activities which violate District or campus rules, including rules and laws on
illegal harassment and discrimination, and none that will substantially interfere
with or disrupt activities already scheduled for that day and time in the
designated areas.
All persons using the areas that are designated public forums shall be allowed
to distribute petitions, circulars, leaflets, newspapers, and other printed matter.
Such distribution shall take place only within those areas. Material distributed
in the areas that is discarded or dropped in or around the areas other than in
an appropriate receptacle must be retrieved and removed or properly discarded
by those persons distributing the material prior to their departure from the
areas that day.
Posting of Materials
See Board Policy 3920 regarding the posting of materials.
See Board Policy 5550
Superintendent/President Approval Date: October 10, 2012
Page 2 of 2
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
First Reading of Board Policy 7345
Catastrophic Leave Program
VII. F.
Area
Status
Human Resources & Equal Employment
Opportunity
Information
Prepared by: Terri Pyer
BACKGROUND / SUMMARY
The District and its employee groups wish to create a catastrophic leave program, as permitted by
Education Code Section 87045, that permits employees of the district to anonymously donate
eligible leave credits to other employees of the district in the event of a catastrophic illness or
injury. Only one employee group, CSEA Chapter 470, already has created a leave bank in its
collective bargaining agreement with the district.
The District has met with representatives of all employee groups, and all are in support of this
policy and in the creation of a catastrophic leave program.
NEW POLICY
HARTNELL COLLEGE
BP 7345
Catastrophic Leave Program
Reference: Education Code Section 87045; CSEA Bargaining Agreement
The Board authorizes implementation of a catastrophic leave program to permit employees of
the district to anonymously donate eligible leave credits to other employees when recipients or
their families suffer from a catastrophic illness or injury.
The superintendent/president shall establish administrative procedures to administer the
program that comply with the requirements established by the Education Code. The
administrative procedures shall assure that the program is administered in a nondiscriminatory
way.
See Administrative Procedure 7345
Adopted:_______________________
AGENDA ITEM FOR BOARD MEETING OF:
Title
November 6, 2012
Number
Update on Monterey Salinas Transit "Free
Fare Zone"
VII. G.
Area
Status
Office of the Superintendent/President
Prepared by Willard Lewallen
Information
BACKGROUND / SUMMARY
Monterey Salinas Transit provided the District with data (attached) related to the "free fare zone"
for Hartnell College students. Students can board free at all HCCD locations and they pay full
fare for the return trip so this amounts to a 50% discount. The data supports that this
transportation is effective for Hartnell College students. Three dollars out of the $10 student
activity fee is utilized to fund the agreement with Monterey Salinas Transit.
Hartnell Free Fare Zone
Free Fare Zone Started September 2011
Board Free at Salinas campuses
Pay full fare to ride back to campus
Effectively a 50% discount
2
Hartnell Free Fare Zone
Hartnell Student Boardings
23,605 Total – Sept 2011 thru August 2012
3,000
2,500
2,000
1,500
1,000
500
0
3
ADJOURNMENT