LIBRARIES LEADERSHIP COUNCIL
MINUTES
DECEMBER 5, 2011
Present: Interim Dean Connie Foster, Deana Groves, Brian Coutts, Timothy
Mullin, Haiwang Yuan, Amy Hardin, Jennifer Wilson, Kristie Lowry, Bryan
Carson and Jan Renusch
Minutes: On a motion by Brian Coutts and a second by Deana Groves, the
November 28, 2011, minutes were approved as submitted.
Dean’s Report: Connie distributed an overview of the guidelines for the
application process for the 2012 John Cotton Dana Library Public Relations
Award. She solicited nominee suggestions from the Council. Connie appointed a
committee consisting of Kristie Lowry, Chair, Cathi Barth, Jennifer Wilson,
Bryan Carson, Amy Hardin, ex officio and Tracy Harkins, Jennifer Bailey and
Ashley Fowlkes will be asked to be consultants.
-Connie announced the February 10, 2012, Grant Workshop. The site is to be
announced. The web address is http://www.grantcentral.com. It was noted that
this is the same day as the Macy’s Used Book Sale.
-The Campus Library Advisory Committee proposal will go to the full Senate
for approval this week.
-Connie noted that Northern Kentucky University is eliminating periodicals
area and going online totally.
Web & Emerging Technologies: Haiwang reported that migration of the
Libraries’ Web site to OUCampus is almost complete. The current focus is to
migrate the forms from the old server. The OUCampus forms, however, are still
not completely functional. Problems have been reported to OUCampus via
University IT.
-Haiwang distributed the minutes he took at the Academic Technology Advisory
Committee meeting he attended last Friday as a member. Here’re some of the
highlights of the minutes:
WKU recommends Creston Lecture Capture technology. It records and publishing
classroom lectures with the ease of pushing a button. The package requires a
$2,000-3,000 box, an integrated microphone, and a HD video camera
IT is going to implement and roll out Altiris Desktop Management system for
easy inventory management
IT will establish printer standards in offices and labs
For security reasons, WKU employees are required to check out computing
equipment from IT when they travel abroad
IT added a new position for mobile device support
The feasibility of E-textbooks implementation is being studied
IT is mulling over a 10-year strategic plan
Development: Amy said she will be out of the office December 7-9 for the
CASE-KY conference. She is still awaiting dates from Jim Johnson for a
meeting regarding Book Fest sponsorship. Fruit of the Loom has their
commitment form and is waiting for George Fields/Tony Pelaski to sign and
return it to make their $5,000 gift official. Amy is following up with
Smuckers regarding Book Fest sponsorship. A meeting with Dollar General will
take place in January.
-Names have been submitted to President Ransdell for approval for nominees
for the Library Advisory Council.
-Amy said that after working with Jennifer on the annual report it has become
apparent that there is a need to get a better understanding of how Gifts-In-
Kind are processed and how the account is determined in terms of where the
money goes. Amy will meet with Paula Jarboe and Jeff Baynham in January.
-Amy attended Christmas in Kentucky on Saturday. She said it was a wonderful
event and congratulated all involved on its success.
Literary Outreach: Kristie reported that the Book Fest partners met on
Friday, and the Warren County Public Library asked that 20-25 children’s
authors be secured for Children’s Day – that goal has already been met. The
hope is to have 130-135 total authors, and all of them should be confirmed by
the time we break for the holidays.
-The public library has decided to have teachers pre-register their classes
for Children’s Day, and they are going to arrange to have the registration
available online.
-At the partnership meeting, the topic of the Evelyn Thurman reception was
also raised, and the possibility of having it at the Main Branch of the
library. The public library already has an event happening the evening that
the reception will be; however, they suggested that the Evelyn Thurman
reception be held at one of the local school libraries.
Marketing: Jennifer reported that the US Bank brochures will be sent to the
printer this week. She brought a rough mock up of the newsletter for
Fall/Winter 2011-12 and said it is almost complete; however, she and Daniel
Peach are still putting together the Annual Report insert. She asked if
Connie is still the gatekeeper of TopSCHOLAR statistics and was wanting to
add something in the report regarding TopSCHOLAR. She mentioned that she has
had discrepancies in numbers for gifts and contributions and has changed
titles from previous years to better reflect the numbers.
Grants & Projects: Bryan said that he is working on questions for the survey
committee, potential services, recording class lectures for archives.
-The last Lincoln event, a Lecture Panel, is tomorrow, Tuesday, December 6 at
7 pm in the Western Room.
Department Reports:
DLPS: Extended Study Hours - The Helm-Cravens Library will be open for
extended study hours beginning on Sunday, December 11. Expanded access is
made possible with support from the SGA and through volunteers from WKU
library faculty, staff and students. Dan Forrest is coordinating the program.
-Educational Resources Center (ERC) - Data for November 2011 shows usage has
more than doubled since the move from Tate Page Hall to the new Gary Ransdell
Hall. 4,876 patrons used the ERC during the 22 days the ERC was open or
monthly average of 222. Wednesday, November 16 was the busiest day of the
month with 376 patrons. These 4,876 patrons asked 811 questions or an average
of 37 per day.
-Use of Newsbank’s Full Text News Sources at WKU - For the 11 months ending
in November, 2011, WKU patrons conducted 3,396 searches of full text news
sources. They used 568 different sources at least once with the Bowling Green
Daily News the most heavily used, followed by the Lexington Herald Leader,
the Christian Science Monitor, the Owensboro Messenger Inquirer, and the New
York Times. The companion “Obituaries and Death Notices” was searched an
additional 158 times. Newsbank is but one of several full-text news databases
available in WKU Libraries.
-American History in Video - Alexander Street Press added 47 new titles to
its streaming video collection from four new publishers, plus more titles
from PBS and Universal Newsreels. This brought the total number of videos in
the collection to 5,864 or 1,529 hours of content. New content added ranged
from civil rights to military strategy.
-Ebrary Student E-Book Survey - Ebrary released preliminary data from a
global survey conducted of student’s usage of e-books in 2008 and 2011. The
survey showed that patron awareness of e-books has not increased over the
last three years and reported usage of e-books has not increased
significantly either. This was despite “Ebrary’s” internal data showing
“skyrocketing use of e-books.” Almost half of students surveyed report
having never used an e-book, the same as in 2008.
DLSC: Timothy reported that over 1,140 attendees for Christmas in Kentucky.
The construction work continues now into January.
DLTS: The EZProxy server has been successfully moved behind the firewall to
provide more security.
-The library holiday party committee reports 50 people have committed to
attending the library holiday luncheon at Montana Grille on Thursday,
December 15th @ 11:30.
-WKU Libraries and University Experience Undergraduate Research Award.
Thursday, December 8, 2011 at 3:30pm in the Helm Library, Room 100
-Technology Highlights:
DLPS: re-imaged Owensboro campus library information desk pc to correct some
operating system (Windows 7) problems – reinstalled all software as well.
Site visit to Glasgow campus to reinstall all software on 3 library employee
pc’s after WKU IT migrated computers to MS Windows 7, and re-imaged 6 public
access computers, will also have to reinstall all software on Glasgow library
employees laptop after migration to Windows 7; formatted hard drive and reimaged one pc at VPAL circulation desk to deal w/virus infection –
reinstalled all software; resolved issue w/viruses on one computer in ILL
office; moved Reference student assistant computer to new location in
Reference area and ran longer network cable through office wall to connect to
the computer.
DLTS: dealt w/jammed label printer; replacement fuser unit was ordered for
network laser printer in Bib Access unit; Susan’s Bindery software problem
was resolved by Josh making browser setting changes as requested by ABLE
techs’; Josh helped faculty member w/edits to a web page using OUCampus
working through some re-occurring problems w/KIC scanner; Daniel contacted
vendor for Jack to check on licensing issues for a CD being purchased.
Systems: Josh ran acquisitions report for Jack; changed password on ECLS
email account to resolve problem w/email not forwarding to Beth Knight’s
account; along with Nelda, Sims, Library Systems coordinator, David
participated in quarterly KVL ExLibris Working Group meeting via conference
call; David worked w/programmer in IT’s Administrative Systems and
Applications group to restore access to the Standard & Poor’s Research
Insight networked database when the program and database files mysteriously
disappeared from the server after IT performed system maintenance over the
Thanksgiving break.
Adjournment: The meeting adjourned at 11:20 am.
For the Council,
Jan Renusch