LIBRARY LEADERSHIP COUNCIL
MINUTES
AUGUST 24, 2015
Present: Dean Connie Foster, Deana Groves, Brian Coutts, Jonathan Jeffrey,
Haiwang Yuan, Sara Volpi, Jennifer Wilson, Bryan Carson, Eric Fisher and Jan
Renusch
Minutes: The July 16, 2015, minutes were approved as submitted on a motion by
Brian Coutts and a second by Haiwang Yuan.
Dean’s Report/Announcements: Connie reviewed a list of library committees for
discussion and revisions. Current information, chair, members and brief
description should be sent to Jan for updating the list.
-Connie had lunch with the new SGA president, Jay Todd Richey, on Tuesday
August 8, to discuss library services and to thank him for SGA support for
various library projects like library late night study hours during finals
week each semester and the Far Away Flix series.
-Connie gave highlights from the August 9th SAALCK planning meeting:
-Discussed institutions acquisition’s pool
-Promotion of Scholarly Repositories
-KYVL
-Next meeting September 4
-Tiffany Evans, Evelyn Ellis, Provost at WKU Elizabethtown-Fort Knox, and
Dennis George will meet with Connie soon.
-Connie discussed the current Collection Development Policy in regards to
audiovisual media purchased for the collection, specifically television
series. She will meet with Jack Montgomery for further discussion. There will
be no change to the policy at this time.
-Communicate & Connect was discussed. Connie will appoint a Communication
Committee to serve in a collaborative way to market WKU Libraries and develop
a comprehensive view of our services, resources, publications, and events
that we can promote to all user groups and define ways to engage library
faculty liaisons in strengthening campus partnerships. Jennifer Wilson,
chair, Crystal Bowling, Sara Volpi, April McCauley, Haiwang Yuan, Roxanne
Spencer, and Christopher McConnell will constitute the committee.
Instruction/Grants/Assessments: Bryan discussed the results from the library
survey. The survey committee will review the comments and results and will
create an executive summary to be presented on October 5. Survey Committee
members will be Bryan Carson (chair), Charles Smith (2014-2017), Amanda Drost
(2015-2018), Sue-Lynn McDaniel (2015), Terry Perkins (2014-2017), and Allison
Sircy as resource person (2014-2016).
Library Systems Office: Eric gave highlights from the LSO:
-A request has been sent to ExLibris to change the current Primo drop-down
box option from TOPCAT to WKU to more clearly represent the local collection.
-The list for DLSC staff PC replacements has been narrowed to nine PCs. This
also includes three of the public use computers.
-A reminder that WKU is hosting the Kentucky Convergence conference Nov 1213. Early-bird registration for the conference is now open, at a special
price of $125 through August 31 http://kentuckyconvergence.org/registration/.
Kentucky Convergence is the single event that brings together professionals
in information technology, academic libraries, online learning, and
instructional design from all the public and private colleges and
1
universities in Kentucky. The theme for this year’s conference is “High
Performance in Higher Education”.
Literary Outreach: Sara reported that a top priority will be
contacting/researching sponsors.
-Sara will be contacting Kroger’s about their program, Community Foundation
Grant, Kohl's, WKU Sisterhood Grant. She is working on a story for the
Sisterhood Grant through a Facebook campaign. She will need to research what
reached our audiences before; what worked; how often we posted, etc.
-Book Fest News: Sara met with Derek Olive Friday, to discuss logistics for
Book Fest 2016. Headliners are J.A. Jance and Garth Stein (Adult), Jay Asher
(YA), and she is working on R.W. Alley and Michael Hingson for Children.
-The Kentucky Women Writers Conference livestream will occur September 11-12.
Rob Hale made the announcement about the KWWC to the English Department listserv. Sara is working with Marketing to make flyers/posters; she will hang
posters/distribute flyers as they're ready. A press release will go out later
this week.
-Sara is working with Daniel Pawley to continue to edit SOKY website
-Sara is actively making contacts with local and regional authors at various
book signings.
Marketing: Jennifer distributed the latest poster to be displayed in the
Commons for the Student Campaign for Libraries. The poster has already been
tweeted out by athletics with an article about the featured
Accounting/Football student Marcus Ward.
-Jennifer passed around the TopSCHOLAR brochure and SelectedWorks insert that
was recently printed that Todd Seguin will be circulating to the college
faculty.
-She mentioned the library grant and student assistant scholarship were
revamped and sent off to the appropriate audiences.
-There will be a welcome tent on Thursday from 10am to 1pm that any or all
library staff and faculty are welcome to help. Libraries will be giving out
water, snacks and information about library events.
-Jennifer said she is happy to take any department’s summaries for the annual
report. She discussed the Communication Plan and the advantages for having an
overall strategic plan.
Web & Emerging Technologies: Haiwang reported that thanks to Linda White and
Jan, he has created the Library Staff Council website and will keep updating
it.
-Thanks to Susan Broady, he has added the missing agendas and minutes to the
Library Advisory Council website.
-Thanks to Sue Lynn McDaniel’s alert, he updated the “Step-by-Step Travel
Procedure” on the web in collaboration with Glenda White.
-Per the Dean’s request, he has changed the Etown campus library to its
updated name WKU Elizabethtown-Fort Knox on all of the Libraries’ web pages.
-Per Deana’s request, he has deactivated the TOPCAT link on the Libraries’
home page menu bar.
-Per Brian’s request, he has updated the “International Year of …” link on
the home page that also leads to a bibliography of the country featured this
year: South Africa.
-Shaden Melky, chair of the Social Media Committee, reports that a workshop
presentation on “#Libraries: Engaging the Communities and Managing Social
Media Outlets through the Hootsuite Dashboard” has been accepted by the
upcoming Kentucky Convergence Conference.
-Per the LLC's suggestion, Haiwang will add a link to the Primo's Advanced
Search interface beneath the One-Search box on the Libraries' home page.
2
-At ISO’s request, he has been helping with the initial arrangements for Hao
Wang’s return to WKU campus after his critical injury in a car accident last
spring.
Department Reports:
Dean: Connie reviewed and discussed the P & T Calendar and policies.
Department of Library Special Collections: Jonathan reported that DLSC has
purchased an important set of 42 stereoscope cards produced by Charles L.
Waldack in 1866. These were the first high quality photographs produced
underground in any cave. Nancy Richey has blogged about this at:
http://library.blog.wku.edu/2015/08/21/mammoth-cave-stereoviews-1866/ more
information will be sent to Jennifer this week.
-Jonathan Jeffrey spoke to the Cumberland Trace Chapter of the Daughters of
the American Colonists in Russellville on August 18, 2015.
-Nancy Richey made a presentation to the annul Kentucky Museum and Heritage
Association conference titled “Beginning Steps in Assisting African American
Patrons and Visitors” on June 16, 2015 in Covington, Kentucky.
-Over the summer we completed the WKU portion of the Kentucky Heritage Quilt
Project. We entered data and scanned photographs for nearly 2500 quilts. The
Kentucky Heritage Quilt Society provided funding in the amount of $2000 which
allowed us to hire a temporary hourly employee to help with the data entry.
All scanning was done by a volunteer. We are watching as they add the
photographs to the scanned records at: http://www.khqs.info/SelectPage.cfm
-Manuscripts completed entry of finding aids and bibliographic data into Past
Perfect and TopSCHOLAR. All retroactive bibliographic work is complete, and
we will retire the card catalog at the end of the fall semester.
-Nancy Richey was an interviewee on the Australian Broadcasting Company's
National Radio program “Into the Music.” She was part of the program about
four historically important Kentucky women musicians. Her interview
concentrated on "Cousin Emmy," and her groundbreaking determination to have
her own career in the early 1930s.
-Nancy attended an online webinar titled “Primary Sources in the Classroom,”
sponsored by the National Humanities Center on June 25, 2015.
-Jonathan did an interview with Mary Ellen Miller and Walter Skold of the
Dead Poets Society at the gravesite of Jim Wayne Miller on July 16, 2015.
-Jonathan spoke about Methodist materials in Library Special Collections to a
group of church historians and archivists at the Kentucky Conference of
Methodists held in Bowling Green on June 7, 2015.
-On Saturday, August 22, 2015, Katherine Pennavaria and Sue Lynn McDaniel
presented 4 of the 10 sessions offered at the “Finding Your Family Story”
Genealogy Symposium at Cave City Convention Center. Sue Lynn also set up a
University Libraries information table and created a story board for the
table about Special Collections. Rack cards and business cards were available
at the table.
-Sue Lynn McDaniel spent part of the summer documenting several cemeteries in
Warren County as a member of the Warren County Cemetery Board. She has
created a Warren County Cemetery Vertical File in our reading room and adds
this information to the WCB database.
-WKU Archives added an online exhibit this summer about the time capsule
found in the Henry Hardin Cherry statue. Duplicate time capsules were created
when the statue was dedicated. The exhibit can be found at:
http://digitalcommons.wku.edu/exhibit_2015/
Department of Library Technical Services: Deana reported that WKU Libraries is
now a Name Authority Cooperative Program (NACO) library:
http://www.loc.gov/aba/pcc/naco/
3
-Amanda Drost is the newly elected DLTS representative on the Library Survey
Committee.
-Laura Bohuski was elected incoming Chair-Elect for eBUG. The 2017 conference
will be held in Bowling Green.
-Laura DeLancey will be participating in the Faculty Leadership Year (FLY)
program which meets Fridays from 9:00-2:00pm in the Augenstein Alumni Center
-Jack Montgomery and John Gottfried will present a poster on Title IX and the
Cleary Act at KLA in September.
-Discovery Systems Librarian applications review to begin September 1st
-TopSCHOLAR data as of July 28, 2015:
items
special collections
percentage
12,495
thesis
1,508
honors capstone
8.4%
574
dissertations
84
journal articles
1,844
faculty pubs
Other (newsletters,
etc.)
total
69.5%
396
1,084
17,985
3.2%
0.5%
10.3%
2.2%
6.0%
100%
Department of Library Public Services: Brian reported that Morgan Moran is
the new VPAL Library Assistant. She recently received her MLS from the
University of Kentucky and has worked for us in a part-time capacity since
the VPAL opened.
-Christopher McConnell replaces Morgan as the part-time and weekend library
assistant in the VPAL. He’s a recent WKU graduate in Business and formerly
worked in the DLPS office as a student assistant.
-Rachel Wyatt is the new part-time weekend reference assistant replacing
Allison Salmon who’s taken a teaching position. Rachel is working on her MA
in Folk Studies.
-Angela Ng is the new part-time Glasgow Library assistant. She’s a recent WKU
business graduate and worked for us in a number of units as a student
assistant.
-Nada Durham and Peggy Wright retired this past summer. Their part-time
faculty positions are not being filled.
-Katherine Pennavaria was promoted to Professor effective August 15, 2015.
-Dewayne Stovall’s new book Witness to the Impossible was published this
summer.
-Chris Robinson-Nkongola graduated from Leadership Glasgow/Barren County and
has since been appointed to the Mary Wood Weldon Public Library Board. Her
review of “African-American Life in Butler County, Kentucky” by Roger Givens
appears in this Sunday’s Daily News.
-Phase II of the Glasgow library renovation project was completed this summer
with new carpeting, improved lighting and a move of the circulation desk to
create additional space for study tables, carrels and a more direct entrance
to the library.
-John Gottfried coordinated the move of all of our research guides to the
next generation LibGuides II platform this summer.
-The air conditioning in the Helm Library was repaired in July and two sets
of double doors have been installed in Helm 100 to limit noise during
functions in that room.
4
Adjournment: The meeting adjourned at 12:30 pm.
For the Council,
Jan Renusch
5