LIBRARY LEADERSHIP COUNCIL
MINUTES
FEBRUARY 3, 2014
Present: Dean Connie Foster, Deana Groves, Brian Coutts, Jack Montgomery,
Haiwang Yuan, Jennifer Wilson, Bryan Carson, Kristie Lowry, Eric Fisher and
Jan Renusch
Introduction: Connie introduced Jack Montgomery, the Interim Department Head
of Library Special Collections
Minutes: The December 9, 2013, minutes were approved as submitted on a motion
by Deana Groves and a second by Haiwang Yuan.
Dean’s Report: Connie gave an update on the OCLC as ILS Vendor Assessment
Workshop.
-Connie said that we will have a poster in the Poster Session at FoKAL in
June for the Commons at Cravens renovation.
-Connie discussed Preservation Week – April 27-May 3 and whether the
libraries will participate. She asked the council members to respond to her
with their thoughts and ideas and as to whether a committee is needed.
-Connie said that WKU Preview Day February 17 should have a library presence.
Bryan and Jennifer will work on this.
-Connie reminded everyone that if an employee has joint supervision only one
evaluation goes into the official file.
Grants/Assessments: Bryan spoke about the possibility of having some training
in the fall for new faculty and grad students at a time beyond the
traditional orientation programs since new people are often overwhelmed by
information. Connie suggested that we also include new international
students. She said we could begin this spring. She also said that she would
talk with Graduate Studies about their orientation process.
-Bryan asked whether the ATP group was supposed to have representation from
each department, or whether it was coincidence. The answer was that it was
coincidence. Jennifer Wilson will work on the Academic Expo this month.
-Bryan also reported on the WKU Research Council. They plan to bring research
to the departments, both encouraging more, and helping to make connections
across disciplines. Bryan will be in touch with the department heads to talk
about this.
-The Office of Research is encouraging WKU faculty to work with Ph.D.
students at other universities by pledging support for the WKU faculty
member. The Research Council is also considering ways to enhance facultyfaculty and faculty-student mentorship. One possibility is to provide
additional conference funding, give named scholarships to students, or let
the mentors choose books to be donated to the library.
-The Office of Sponsored Programs will create a series of short online videos
in conjunction with the Center for Faculty Development. They will also be
giving a series of training programs every Friday in March and every
Wednesday in April.
Library Systems Office: Eric gave highlights:
-71 tasks/requests were completed (excludes 104 PCs upgraded to Voyager
8.2.2)
-The Voyager upgrade was completed on Tuesday, January 6 with the exception
of the extended campus locations which were completed on the 24th for Glasgow
and Owensboro and remotely for E-town on the 28th.
-Indus will not support drivers for the old ScreenScan microfiche, opaque and
microfilm machines for Windows 7. The machines will be retained for view only
usage without the PCs and moved to the back wall in Periodicals.
-The classroom scheduler lost the user database last week blocking users from
logging in. The reserved times and locations have been retained or will be
restored from a backup, but the user list will need to be reloaded and should
be done by the end of Monday. Users will have to reset a password once
completed.
-After adding a museum part-time employee it was realized that there
currently is not an Active Directory group for museum employees that are
separate from Special Collections. A group will be requested for future use.
-The old technology-related items in the sub-basement and cage area have been
collected and surplused.
Web & Emerging Technologies: Haiwang distributed his sabbatical leave report
among the LLC members and thanked everyone who gave him support during his
absence. He hoped that everyone would be at the We’ve Been Everywhere program
on February 25th to hear him talk about what he had learned in Tibet, the Roof
of the World.
-He had a meeting with Eric to discuss his transition back to his former
responsibilities. He agreed that the Library Systems Office would continue
doing part of them. He will work out an updated list of his responsibilities
and share with LLC.
-He will concentrate on upgrading the Libraries’ website, particularly its
home page by working with the Web Task Force and the Social Media Work Group
in an ex-officio role. He will work with the Web & Emerging Technologies
Advisory Committee to update the content of the Libraries’ website. Currently
all the websites with outdated information concerning the Special Collections
Library in relation with the Kentucky Museum have to be identified and
updated.
Literary Outreach: Kristie reported that she will have about 150 authors at
Book Fest, and she’ll have the panels finalized in the next couple of days.
This will be the first year of registering participants for the Kentucky
Writers Conference. The KWC program booklets should be ready to go to the
printer this week.
-The Used Book Sale location is moving from the L&N Depot to the Bob Kirby
branch of the public library, and with the move, the dates have been changed
back to February 28, March 1-2.
-While attending ALA, Kristie made some good contacts with publishers and
authors.
-Kristie talked with some people involved with the cultural enhancement
series about bringing a popular author to Bowling Green for their program and
for Book Fest. Kristie has a relationship with the author’s publicist and
will try to coordinate that.
-Kristie submitted a World Book Night application for WKU Libraries, and the
notification letters for that will go out on Wednesday. If selected to be a
World Book Night giver, the books will go to the juvenile detention center.
World Book Night is on April 23rd.
Marketing: Jennifer reported:
-The Macy’s Used Book Sale ad is in the paper, postcards printed and going
out, taking fliers to the store, digital signage is up.
-A Mystery Date with a Book promo flier was passed around.
-Library guide was tweaked and 2,000 ordered. They are to be ready this week.
-Jennifer is working on:
-Special Collections rack card
-Speaker Series – press release going out on February speakers as soon as she
receives summaries from Christopher or Brian and ads for upcoming programs.
-Marketing Council Meeting discussed digital signage across campus; several
colleges are not using the general IT feed that Libraries submits for
screens.
Department Reports:
Dean: Connie discussed Staff teaching guidelines/policy.
-Library Student Worker Complaint process: A formal policy is needed and
should be included in the Orientation for Student Workers at the beginning of
the school year.
DLTS: Deana reported that Laura Bohuski had a book chapter accepted with the
working title “Google translating for foreign language cataloging and image
searching” in Google in Libraries: Uses for Patron, Student and Staff by
Scarecrow Press:
-Voyager upgrade completed on January 8th with no major problems.
-DLTS is partnering with Brent Bjorkman of the KY Folklife program to
coordinate the shipping of panels from library to library in Kentucky as part
of an NEA Art Works grant. The Kentucky Folklife Program plans to create a
series of six traveling interpretive exhibit panels centered on the art of
white oak basket making. This exhibit entitled “Weaving Community: The White
Oak Basket Makers of Central Kentucky” will also include a series of
individual day-long interpretive demonstrations at each of the six partnering
library exhibit locations led by local white oak basket artists who are
members of the Mammoth Cave Basket Makers Guild.
-Laura DeLancey is working on a title-by-title review of journals. She
retrieved usage stats for all online publications when possible to help make
decisions about cancellations. She is also working with the subject area
librarians to switch print titles to online when possible, and cancel
redundant print subscriptions. She has also identified about 480 titles with
some kind of access issue and plans to tackle those issues next.
-Tammera Race sent updates on REACH Week and the Student Research
Conference. The conference itself is March 22. Judges are still needed for
all fields (business, health & human services, humanities, interdisciplinary,
natural sciences, social sciences and education). For students, the abstract
application site is up, and they can submit abstracts for their poster or
presentation through Friday, Feb. 14. http://www.wku.edu/studentresearch/
-Nancy Richey and Amanda Drost will be presenting “No Longer Hidden: Creating
Access to Special Collections” at the upcoming OVGTSL Conference, May 28-30th
in Athens Ohio.
-Jack is taking on the new responsibility this semester as interim department
head of the Special Collections Library.
-Uma begins today as the new Bib Access Coordinator.
-Completed the form 3 for permission to offer the BA Cataloging Assistant
position.
-Tammera Race submitted her resignation; she will be leaving at the end of
the spring semester.
DLPS: Brian reported that Daniel Peach has been meeting with Anita Britt to
explore possible solutions to areas of the building impacted by water damage
from leaking windows and cracks in the exterior of the building. Some
remediation of the mold under carpet and on the underside of ceiling tiles
will be undertaken. The long term goal of window replacement is tentatively
scheduled for 2015.
-Charles Smith has been awarded a $30,000 grant from the Templeton Foundation
to be used for two years of support in making additions to his Alfred Russel
Wallace web site.
-Lisa Miller is following up on her successful “Oral History of WKU
Librarians” with a project to collect memories of Evelyn Thurman, former
Librarian, from those who knew her.
-Brian has completed section 3.7.3 on Faculty Development for SACS Steering
Committee.
-Folklorist Ann Ferrell will give the first presentation in the Kentucky
Live! spring series on Thursday, February 13th at 7:00 pm at Barnes & Noble
Bookstore. She’ll be talking about her new book Burley: Kentucky Tobacco in a
New Century published in 2013 by the University Press of Kentucky.
DLSC: Jack reported on two new significant acquisitions: SCL has added The
Liberator, anti-slavery newspaper that was edited by William Lloyd Garrison,
with 14 issues (1853-1864) to the newspaper collection and annual minutes
from the Drake's Creek Baptist Association (1847-1962) that were held in
either Allen, Simpson, Barren, or Warren Counties in Kentucky and also in
Tennessee counties as well.
-Sue Lynn McDaniel, Beth Knight and Nancy Richey have had their presentation
“Bite Me! Being Prepared for Invading Pests” accepted as a poster session at
the spring meeting of KLA/SLA (KLA Academic, KLA Special Libraries and SLA
Kentucky chapter) joint meeting in Carrollton, Kentucky.
-Nancy Richey has been asked by the Kentucky Department for Libraries and
Archives to present a webinar for public librarians statewide, on February
25, 2014. The title of the webinar is “Finding a Past: First Steps in
Researching African American Roots and Resources.”
-Jonathan Jeffrey is participating as the humanities scholar in Primetime: A
Family Literacy Program at the Allen County Public Library in
Scottsville. Jonathan also is assisting Entourage Travel and the W.C.
Convention & Visitors’ Bureau with a food-oriented walking tour of downtown
Bowling Green.
-Jonathan also is involved in The JFK Memory Project at WKU, which will wrap
up collecting stories on Presidents’ Day. If you have a story, no matter how
brief, please submit it soon. We will then process the collection and up load
the narratives on TopSCHOLAR.
-Lesley Montgomery has an article entitled “Sociocultural Hobby Sites:
Acquisition and Decoration of Dollhouses and Miniature Displays as a Fun
Educational Tool” published in Against the Grain, v.25 (#6 December 2013January 2014), Wandering the web column 58-60.
-Allison Andrews has inaugurated a new column entitled “Hidden Collections –
Are There ‘Hidden Collections’ in Special Collections Libraries?” in Against
the Grain v.25 (#6 December 2013-January 2014), 67-68.
Adjournment: The meeting adjourned at 12:05 pm.
For the Council,
Jan Renusch