Institutional Effectiveness
Council Minutes
March 22, 2106, 1 – 3 PM
E-112
MEMBERS
Name
Representing
Present
Absent
Brian Lofman
Administration
X
Terri Pyer
Administration
X
Tracey Richardson
Administration
X
Celine Pinet
Administration
X
Mary Dominguez
Administration
X
Vacant
Administration
Vacant
Administration
Susanne Burns
Faculty
Marnie Glazier
Faculty
Emily Brandt
Faculty
Wade Grant (non-voting member)
IPRE Office
Layheng Ting (non-voting member)
IPRE Office
Natalia Cordoba-Velasquez
IPRE Office
Min Hu (non-voting member)
ITS Office
X
Laura Lark
C.S.E.A.
X
Louann Raras
Confidential
Vacant
L-39
Justin Pinson
Associated Students
Vacant
Associated Students
Others
Name
Paul Casey
CALL MEETING TO ORDER
Title or Representing
Director of Student Affairs
Meeting called to order at 1:06 pm
X
X
X
X
X
X
X
X
Present
Absent
X
Brian Lofman
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute to the
social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach academic
goals in an environment committed to student learning, achievement and success.
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ACTION ITEMS
1. Consideration of Approval of Minutes from February 23, 2016 meeting
Motioned (Pyer) Seconded (Pinet) and carried, the IEC moved to
approve the minutes with correction requested by Tracey Richardson
to amend Action item #2 to show as ‘Consideration of Approval of
Institution Set-Standards for Student Transfer for 2015-16’.
2. Consideration of Approval of Institution-Set Standards for Job
Replacement for 2015-16 Motioned (Pyer) Seconded (Richardson )
and carried, the IEC moved to approve as submitted.
3. Consideration of Approval of Goals for Institutional Effectiveness for
2016-17 and 2021-22, Motioned (Pinet) Seconded (Raras) and
carried, the IEC moved to approve as submitted.
Brian Lofman
Brian Lofman/Layheng Ting
Brian Lofman/Natalia Cordoba
INFORMATION/DISCUSSION/PRESENTATIONS
1. Evaluation of CI Process Implementation Dr. Lofman explained that the key initiatives were, 1. Long Term plan, 2.
Integrated Budget, 3. Program, Planning & Assessment. He explained the
steps of the CI Process; Tracking and Reporting, Regular yearly evaluations,
and the different plans they track. He further explained the CI Plan was
developed after the ACCJC for clarification on who did work, what work was
done and when. He explained the important components from Evaluation
Cycle Chart page 5, gives overall picture of cycles aligned with the Strategic
Plan and how they are linked. There is a review of the Annual Plan each year.
He introduced the CI Improvement Handbook for 2013-2018. He explained
that it is not updated each year as there is too much content to update
yearly. Dr. Ting added further explanation on the
implementation/evaluation of the process, what they used already existed,
and that it is reviewed and improved each year. Dr. Lofman introduced the
Evaluation form. Dr. Ting explained the CI process was developed with the
assistance of Carol Kimbrough. The starting point - 1st cycle of the CI process
was last year. 2nd cycle is Summer 2016. They are looking at evaluating 2 year
and 6 year cycles. Dr. Ting lead a workshop on the CI process on March 6th,
2016. A discussion then ensued with the group regarding the
reporting/evaluation and process review.
2. IR Update
Director Córdoba presented the overview of the Institutional Research (IR)
function. She referred members to follow the Current Identified Projects
chart uploaded with all meeting materials. She gave a context about the
elaboration of the chart and how it was developed. She clarified listed
projects that were active for Academic year 2015-16 and a couple for 2017.
She explained that 7 out of each 10 projects were requested and have
“internal” audiences”, and that 3 out of 10 were requested by external
parties. She expressed that while her work at the office she had identified 8
Brian Lofman/Layheng Ting
Natalia Cordoba
2
areas of emphasis on the research function and foresee 3 more areas for the
short term future. She pointed out that 46% of the projects currently
identified were perceived as “ongoing” and 36% as “required”. She explained
that the required were identified in blue font in the chart. She then walked
members through each area, explaining that “DART” was defined as one of
the priority areas with 8 current big projects opened. She explained “Needs
Assessment” referred to the Fall 2015 survey that Dr. Lofman and Dr. Ting
conducted among deans and to the last 3 months work with the VP was
streamlined to a total of 21 projects. She explained that the “Ad Hoc” were
only 4 at this point and that the “Statewide Research focus projects” lay in 10
main focus of interest, and ending with an overview of the remaining
projects.
Discussions began and Dr. Celine Pinet made a point about the
“Discontinuance/Revival” vs. “Enrollment Management” explaining that
there should be more priority to the latter. Director Córdoba explained that
there has been a presentation in cabinet and they had gathered some
suggestions to use a rubric system similar to the one used by Colleague
team. Controller Richardson was familiar with the rubric and gave some
general insights and volunteered to send it to Dr. Lofman and Natalia.
Natalia finalized the presentation with the “Desired Areas of Emphasis”,
making explicit the type of endeavor that this would require. She
emphasized that the IR Function would need time to develop to become
functional, infrastructure to put in place, software to acquire. She pointed
that members need training, software and projects need to be documented.
Other Items/Brief Announcements – None
Meeting Schedule for 2015-16
October 27, 2015
November 24,2015
December 15,2015 (cancelled)
January 26,2016
February 23, 2016
March 22,2016
April 26,2016
May 24, 2016
Adjournment
Meeting adjourned at 2:42 pm
Brian Lofman
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the success of our students by developing leaders who will contribute
to the social, cultural, and economic vitality of our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell College provides educational opportunities for students to reach
academic goals in an environment committed to student learning, achievement and success.
3