BARREN COUNTY SCHOOLS
SCHOOL-BASED DECISION MAKING
FUNCTIONAL SCHOOL OPERATIONAL POLICIES
District: Barren
School: PARK CITY
Policy Type: Committees
Policy Number: 5.01
POLICY TOPIC DESCRIPTION
ARTICLE V. COMMITTEES
POLICY STATEMENT
A PURPOSE
1. Standing and ad hoc committees are established to gain input from all stakeholders
including certified and classified staff, parents, students and community members.
2. Standing and ad hoc committees shall serve as a council resource for gathering data
and information and making recommendations to the school council.
B. APPOINTMENT OF COMMITTEES
1. Standing and ad hoc committees are formed and dissolved by the school council as
needed.
2. Standing committees can be dissolved only through the process of amending by-laws.
3. All certified staff are required to serve on a minimum of one SBDM Committee.
Membership of the SBDM Council would suffice as a committee.
C. MEMBERSHIP & ELECTION OF CHAIR
1. All certified staff may participate in the shared decision making process at Park City
Elementary School by serving on committees in their areas of interest.
2. Each committee shall consist of representatives from the faculty, support staff,
parents and students.
3. Committee membership is open to interested persons.
4. Committee membership will be determined by posting sign up sheets in the school
and community no later than May 1, and notifying teachers and parents in writing of
their committee appointment by September 1. Teachers or parents who volunteer to
serve on a particular committee through the sign-up process below shall be
considered appointed to the committee
5. Committee membership shall be limited to a minimum of four but no more that 15
persons, at the discretion of the school council.
6. Committees shall elect a chairperson from their membership no later than September
30, which shall serve for a term of no longer than one year.
D. DECISION MAKING
Committee decisions shall be made by consensus. In the event that consensus is not
possible, a majority of the committee may decide that an issue shall be decided by
majority vote.
E. DUTIES
1. Committees shall carry out tasks assigned to them by the school council.
2. Committees may research issues, gather school-wide input, or prepare first and
revised drafts of school council policies.
3. Committee chairs or their designees will report to the council, as requested by the
school council.
4. Committee chairs shall provide the council secretary with written minutes of their
meetings no later than 10 school days after the meeting occurred.
5. Committees shall have a minimum of four committee meetings annually.
6. Committees shall abide by the Open Meeting Law and provide proper notification of
meeting.
7. Revision of the Bylaws and Policy should be submitted to the SBDM Council by the
March monthly meeting for review.
F. MEETINGS
1. Each committee shall choose the time, place, and schedule for their meetings.
2. Committees must comply with all provisions of the Open Meetings and Open
Records laws.
3. The committee agenda will be set, based on charges from the Council.
G. STANDING COMMITTEES
1. Standing committees for Park City Elementary School shall include: Curriculum,
Budget, Governance, Professional Development, Assessment, Textbook, Scheduling
and Staffing.
2. Continued need for standing committees will be reviewed and confirmed by the
school council each August at their regularly scheduled meeting.
3. All standing committees are to report to the SBDM Council as required by Council.
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Curriculum committee will review maps and will report trends and needs.
Budget committee will determine the budget, based on the Consolidated Plan.
Governance committee will review the discipline policy and devise a reward
schedule.
Professional Development committee to design relevant ongoing opportunities for
professional growth, based on needs of the Consolidated Plan.
Technology committee to assist teachers in improvement of technology skills as we
work with students to prepare them for success.
Scheduling committee to develop master schedule.
Staffing committee to look at student assessment and consolidated plan to evaluate
the staffing position.
Leadership committee to assess the needs of all stakeholders in order to provide an
atmosphere for success.
Textbook committee will review and assess textbooks that directly correlate with the
core content.
5. Other persons who are non-committee members and who attend the meeting may be
recognized by the chairperson and may address the committee as the chair calls upon
them to speak. If a significant number of persons wish to contribute to the discussion on
a particular item, the chair shall set limits on the number of persons who will speak to the
issue, and a two-minute time limit is set for each person who speaks. The committee may
invite an “expert” to provide information to the committee or present at a meeting in
order to make an informed decision/recommendation.
DATE ADOPTED__________________
SIGNATURE___________________________
(COUNCIL CHAIRPERSON)