HARTNELL COMMUNITY COLLEGE
FISCAL YEAR 2012-13
FINAL BUDGET
September 4, 2012
FISCAL YEAR 2012-13
Final Budget
HARTNELL COMMUNITY COLLEGE
Final Budget
Fiscal Year 2012-13
Table of Contents
Contents
Page
EXECUTIVE SUMMARY .............................................................................................................. 1
General Fund:
Unrestricted ............................................................................................................ 3
Restricted ................................................................................................................ 4
Other Funds:
Special Revenue Fund ............................................................................................. 9
Capital Projects Fund ............................................................................................ 11
Enterprise Fund ..................................................................................................... 14
Internal Service Fund ............................................................................................ 15
Trust and Agency Fund ......................................................................................... 17
Student Financial Aid Fund ................................................................................... 19
FISCAL YEAR 2012-13
Final Budget
Executive Summary
2012-13 Final Budget
Introduction
The Board of Trustees is required to hold a public hearing prior to September 16th to adopt a final
budget for the fiscal year. The public hearing and budget adoption is scheduled for September 4, 2012.
Below is a summary of all District funds. It includes estimated beginning fund balances, as of July 1,
2012, revenues and expenditures, and estimated ending fund balances for each separate fund.
Funds
General
Unrestricted
Restricted
Total
Special Revenue
Bookstore
Child Development
Total
Capital Projects
Capital Outlay
State Capital Match
Property Acquisition
Bond Projects
Total
Enterprise
Cafeteria
Total
Internal Service
Self Insured
Retiree Health Benefits
Total
Trust and Agency
Associated Students
Scholarships, Loan & Trust
Student Fin. Aid Fund
Intercollegiate Athletics
Total
All Funds Total
Final Budget
Estimated
Beginning
Fund Balance
July 1, 2012
Budgets 2012-2013
Revenue
$
$
$
8,370,294
133,131
8,503,425
$
$
$
1,294,437 $
201,254 $
1,495,691 $
$ 4,073,897
$
24,268
$ 3,612,343
$ 40,466,513
$ 48,177,021
Expense
Ending
Fund Balance
June 30, 2013
32,925,456 $ 34,568,785 $
12,073,864
12,073,864 $
$ 44,999,320 $ 46,642,649 $
$
$
$
$
$
139,000 $
543,435 $
682,435 $
348,000
100
282,000
140,000
770,100
110,000 $
735,186 $
845,186 $
$ 1,244,000
$
$
57,600
$ 18,034,292
$ 19,335,892
6,726,965
133,131
6,860,096
1,323,437
9,503
1,332,940
$ 3,177,897
$
24,368
$ 3,836,743
$ 22,572,221
$ 29,611,229
$
$
255,588 $
255,588 $
377,600 $
377,600 $
368,903 $
368,903 $
264,285
264,285
$
$
$
1,032,335 $
4,258,425 $
5,290,760 $
2,700 $
112,000 $
114,700 $
85,000 $
$
85,000 $
950,035
4,370,425
5,320,460
$
$
$
$
$
565,558
95,892
98,446
759,896
$ 64,482,381
$
132,547 $
145,384
$
300 $
1,000
$ 12,828,000 $ 12,828,000
$
16,500 $
34,000
$ 12,977,347 $ 13,008,384
$
$
$
$
$
$ 59,921,502
$ 44,117,869
$ 80,286,014
552,721
95,192
80,946
728,859
Page 1
FISCAL YEAR 2012-13
Final Budget
Each District fund is projected to have a positive balance at the beginning and end of the fiscal year.
State revenue for the budget is based on the legislative approved budget in June. The state budget
shortfall, which in January was $9.2 billion, is now estimated at $15.7 billion. This shortfall is due to
current year revenues which were $4.3 billion short of January estimates; The Prop 98 Guarantee has
grown by $2.4 billion over the 2 year period; the federal government and court decisions have removed
about $1.7 billion in potential savings solutions. The Governor proposed $4.1 billion in new spending
reductions in the May revise, bringing total reductions to $8.3 billion.
Due to the continued economic downturn, state fiscal officers indicate that apportionment payment
deferrals will become even more significant in 2012-13. It’s now estimated that over 25% of state funds
will be received after the close of the fiscal year, June 30, 2013. Late payments create cash
management challenges that may require the District to borrow short-term funds from other District
funds to meet its obligations. State revenue forecasts do not currently include any cost of living
adjustment or funds to accommodate student growth. Consequently, the District must absorb all
normal inflationary increases and costs of additional students by making reductions to current service
levels.
The budget is built to be flexible. The District will prioritize new initiatives, program restoration or
contractions as state revenue adjustments are made.
Hartnell College Apportionment History
$36,000,000
$35,471,168
$34,692,917
$35,000,000
$34,000,000
$35,393,835
$33,526,858
$33,000,000
$32,292,026
$32,000,000
$30,786,556
$31,000,000
$30,000,000
$29,000,000
$28,000,000
2007-08
2008-09
2009-10
2010-11
2011-12*
2012-13*
*Advanced Estimate
Final Budget
Page 2
FISCAL YEAR 2012-13
General Fund
Final Budget
$34,568,785 Requirement
The General Fund is the primary operating fund of the District. It includes resources that are
unrestricted as well as funds with restricted spending requirements.
Unrestricted Funds
Nearly all day-to-day operating
expenses are charged to the
unrestricted General Fund.
Unrestricted revenue is budgeted at
$32,925,456 with a beginning balance
of $8.4 million (based on pre-audit
estimates). Beginning reserves are
one-time resources and may be used
strategically to fund one-time
investments and requirements.
Other State, 2%
State General
Fund, 29%
Property
Tax, 60%
Student Fees, 7%
Other, 2%
General Fund Unrestricted Resources
General Fund Unrestricted Requirements
State apportionment, funded by local property tax, student fees, and the state general fund, is the
largest source of revenue and represents 96% of all unrestricted income. The principal apportionment
or “entitlement” is calculated by the state Chancellor’s office and is based on in-state enrollments
referred to as full time equivalent students (FTES) at the District. Based on guidance received from the
state Chancellor’s Office, the District assumes that any reduction in apportionment funding will result in
an equivalent reduction in funded FTES workload. The budget includes funded workload of 5,995 FTES.
The largest expenditure portion of the
budget is allocated for employee
salaries, associated payroll costs, and
benefits (82%). The remaining budget
(18%) is appropriated for operating
costs, facility maintenance, supplies,
contracted services, and equipment.
Operating
16%
Supplies
1%
Capital
1%
Academic
Salaries
38%
Benefits
22%
Classified
Salaries
22%
General Fund Unrestricted Requirements
Final Budget
Page 3
FISCAL YEAR 2012-13
Final Budget
Restricted Funds
Funds used for the operation of educational programs that are specifically restricted by law, regulations,
or donors are recorded separately in the Restricted General Fund. The majority of these funds must be
expended in the fiscal year or be returned to the funding source. Budgets for state funded programs are
based on current state projections. Total restricted funds amount to approximately $12 million.
Restricted Funds
2009-10
2010-11
2011-12
2011-12
2012-13
Actual
Actual
Revised
Unaudited
Budget
Federal
AgTech Training Program
132,889
-
-
-
ARRA Allocation
218,747
24,841
-
-
-
-
529,061
128,185
128,185
-
70,904
115,925
14,912
14,912
-
926,624
143,175
-
-
-
-
100,000
-
-
-
13,665
34,811
63,098
30,328
32,700
8,479
10,218
11,826
7,968
3,858
10,029
11,760
10,710
8,664
10,000
Clean Energy
368,736
631,126
-
-
-
Dept of Social & Employ Svs
408,029
378,761
362,305
333,587
343,519
Federal Work Study
166,898
138,929
139,624
139,624
145,000
-
-
-
-
-
9,895
8,760
-
-
-
-
-
88,141
87,697
77,287
Foster and Kinship Care Education
147,632
141,514
147,431
148,059
153,472
Gear Up Salinas
723,380
1,335,389
1,635,772
1,203,840
431,932
High School Equiv. Program (HEP)
328,109
497,940
642,112
584,511
532,601
B.T.O.P.
CCRAA - CSUMB
CCRAA - Math & Science
CDE Tech Prep
Child Care Access Grant (USDOE)
Child Care Food Program
Child Development Training
Consortium*
FIRST 5
First 5 Contract
First 5 Nursing
Final Budget
Page 4
FISCAL YEAR 2012-13
NASA SEMAA
Final Budget
0
31,948
125,000
103,641
64,941
National Institute of Health
13,476
14,995
12,000
16,755
15,121
NSF - MBRACE
NSF Advanced Technological Education
(ATE)
35,690
29,279
15,747
5,719
2,900
12,600
325,092
170,973
432,664
2,481
19,326
28,193
19,238
8,955
23,750
76,234
140,000
88,835
140,000
177,735
126,849
44,995
44,995
-
Probation Contract
31,300
-
-
-
-
Probation Department Contract
25,775
-
-
-
-
-
-
32,000
32,000
32,000
271,526
230,519
226,600
213,035
255,367
67,750
69,708
-
-
-
69,339
55,532
54,592
54,592
51,862
-
-
1,200,000
241,633
2,158,436
Title V Gavilan
726,530
653,645
1,038,158
813,744
224,414
Title V STEM
346,828
638,999
739,174
494,173
820.001
Title V STP
-
-
860,000
226,709
1,493,291
USDA-NIFA
-
-
-
-
160,552
262,217
294,932
255,426
255,436
240,864
-
-
499,950
238,885
261,065
201,190
140,233
-
-
5,655
-
-
-
-
5,795,261
6,497,007
8,841,042
5,707,738
8,092,802
NSF CCLI
NSF S-STEM
NSF Women & Latino in STEP Pro
Rancho Cielo
Student Support Services (TRIO)
Tech Prep Consortium
Temp. Assistance for Needy Families
(TANF)
Title V CUSP
VTEA
WIA Youth CTE
Workability III Grant
Workforce Investment Board
Federal Total
Final Budget
Page 5
FISCAL YEAR 2012-13
Restricted Funds
Final Budget
2009-10
2010-11
2011-12
2011-12
2012-13
Actual
Actual
Revised
Unaudited
Budget
State
Basic Skills
69,154
89,725
166,246
59,686
204,170
Block Grant
364,836
174,960
-
21,802
-
California Articulation Number Grant
CA Work Opp. & Respons. to Kids
(CalWorks)
519
-
-
-
-
183,213
178,175
186,232
186,232
169,416
Coop. Agencies Resources for Ed. (CARE)
102,321
106,939
100,376
100,376
95,358
CTE Community Collaborative #1
205,239
-
-
-
-
CTE Community Collaborative #2
88,510
272,580
-
-
-
CTE Community Collaborative #3
6,299
214,087
89,614
89,614
-
CTE Community Collaborative #4
-
18,304
381,696
381,696
-
CTE Community Collaborative #5
-
-
-
8,395
339,605
CTE Transitions
-
-
-
46,970
49,389
CTE: Linking After School Empl.
225,368
78,811
-
-
-
CTE-Equip for Nursing Program
18,871
-
-
-
-
155,733
40,061
46,970
-
-
320,380
360,990
333,955
335,716
317,257
6,556
5,829
46,312
1,929
5,118
540,401
482,457
490,735
490,735
458,287
49,211
47,171
49,144
49,353
51,157
IDRC - Media
-
179,124
-
205,757
25,119
IDRC - Sustainable Design
-
125,641
230,876
180,346
44,013
IDRC Food Safety Tech
101,520
-
-
-
-
IDRC: Sustainable Construction
103,215
75,099
224,359
-
-
Lottery - Prop 20
Math. Engr. Science Achievement
(MESA)
201,141
-
155,000
225,683
125,000
50,568
50,500
50,500
50,500
50,500
Matriculation
236,803
309,135
267,774
267,774
254,385
-
59,457
119,917
119,917
89,687
CTE-Nursing Enrollment & Retention
Disabled Student Programs & Svcs
(DSP&S)
Equal Employment Opportunity (EEO)
Extended Opp. Programs & Svcs (EOPS)
Foster and Kinship Care Education
Nursing Enrollment Growth
Final Budget
Page 6
FISCAL YEAR 2012-13
Final Budget
OSHPD - Song Brown
-
61,158
62,479
68,842
-
OSHPD Nurse Residency
-
-
50,000
50,000
-
Renovation and Repair
-
18,762
21,238
21,238
-
74,393
-
-
-
-
3,988
-
8,145
-
-
301,435
255,113
329,796
329,796
296,281
7,001
-
-
-
-
YEP-Career Pathways
49,768
-
-
-
-
YESS - ILP
22,482
22,499
22,500
22,500
22,500
3,488,925
3,226,578
3,433,864
3,314,857
2,597,242
SBDC Small Bus Devel Center
Staff Development Project
Student Financial Aid
Administration
TTIP Telecommunications
State Total
Restricted Funds
Local/Other
Academy for College Excellence
(ACE)
2009-10
2010-11
2011-12
2011-12
2012-13
Actual
Actual
Revised
Unaudited
Budget
-
16,046
20,954
8,454
14,354
7,365
107,550
34,104
155,577
-
11,219
-
-
-
278,355
206,317
269,946
108,273
150,371
24,667
33,922
39,829
26,312
13,517
-
-
-
-
175,000
-
-
9,800
9,679
-
53,057
586,925
514,000
439,829
700,000
4,117
-
-
-
-
390,119
176,372
425,000
219,601
175,000
750,315
1,038,166
1,387,079
846,252
1,383,818
10,034,501
10,761,751
9,868,846
12,073,864
CA Endowment
Foundation - Faculty
Foundation - Ag Tech Institute
Lumina Foundation
Natividad Medical Center
Nursing MCRNEC CSUMB
Subaward
Parking Services - Restricted
Planetarium Foundation Program
SVMH Grant
Local Total
GRAND TOTAL
Final Budget
13,661,985
Page 7
FISCAL YEAR 2012-13
Fund Type
2009-10
Actual
2010-11
Actual
Final Budget
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
General Fund
Unrestricted (11)
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
17,483
15,925,614
20,815,919
379,251
37,138,267 $
16,657
17,388,320
20,130,651
37,535,628 $
17,000
14,835,156
19,684,802
470,000
35,006,958 $
22,364
13,197,697
20,977,686
496,650
34,694,397 $
17,000
10,243,992
22,184,464
480,000
32,925,456
$
11,991,663
6,263,450
6,282,525
393,480
4,973,195
177,681
6,047,501
36,129,495 $
12,529,203
6,972,165
6,433,725
403,475
5,606,055
202,688
1,700,000
33,847,311 $
13,316,739
7,382,077
7,056,300
457,978
6,471,976
206,331
489,800
35,381,201 $
14,134,398
7,085,459
6,952,355
366,570
5,388,938
148,690
494,300
34,570,710 $
13,392,660
7,488,440
7,518,374
474,955
5,090,956
169,400
434,000
34,568,785
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies & Materials
Operating Expenses
Capital Outlay
Transfers Out
Total Requirements
Restricted (12)
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
5,795,261
3,488,925
750,314
8,841,042
3,433,864
1,387,079
5,707,738
3,314,857
846,252
8,092,804
2,597,242
1,383,818
$
10,034,500 $
10,761,751 $
13,661,985 $
9,868,847 $
12,073,864
$
1,980,129
2,096,590
1,041,681
444,352
2,522,762
1,103,114
499,121
346,751
10,034,500 $
2,371,672
2,503,129
1,225,273
605,726
3,481,111
1,715,895
561,207
12,464,013 $
1,635,919
2,020,772
828,569
280,255
1,880,215
990,851
5,655,404
370,000
13,661,985 $
1,567,857
2,603,850
1,036,788
359,978
2,690,771
660,125
583,958
365,519
9,868,846 $
2,072,568
2,872,617
1,261,217
924,782
2,795,019
834,621
1,018,869
294,171
12,073,864
$
$
47,172,767 $
46,163,995 $
48,297,379 $
46,311,324 $
48,668,943 $
49,043,186 $
44,563,244 $
44,439,556 $
44,999,320
46,642,649
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies & Materials
Operating Expenses
Capital Outlay
Financial Aid Outgo
Transfers Out
Total Requirements
6,497,007
3,226,578
1,038,166
Total General Fund
Resources
Requirements
Final Budget
Page 8
FISCAL YEAR 2012-13
Final Budget
Other Funds
Special Revenue Fund
$845,186 Requirement
Special Revenue Funds are used to account for the proceeds of specific revenue sources whose
expenditures are legally restricted. Activities in these funds may or may not be self-supporting and are
generally not related to direct educational services.
The Bookstore Fund is used to account for the lease of the college bookstore. The District contracts with
a third-party vendor, Follett Higher Education Group, to manage the day-to-day operations of the store.
The vendor pays all operational expenses but shares revenue with the College. The District is projecting
approximately $139,000 in shared revenue. A total of $110,000 will then be transferred to the General
Fund ($100,000) and Associated Student Body Fund ($9,819).
The College operates a full-service child development center on campus. The Child Development Fund
is designated to account for child care and development services, including revenue generated by
student fees and direct cost expenses. This program has traditionally been self-supporting. Due to
state budget cuts to the child care program, Hartnell will deficit spend in 2012-13 using reserves within
the fund to cover cost overrun. Review of the program will be made during the 2012-13 fiscal year to
determine future service of program.
$845,186
$900,000
$800,000
$700,000
$543,435
$600,000
$500,000
$400,000
$300,000
$200,000
$139,000
$110,000
$100,000
$Revenue
Expense
Bookstore
Final Budget
Revenue
Expense
Child Development
Page 9
FISCAL YEAR 2012-13
Fund Type
2009-10
Actual
2010-11
Actual
Final Budget
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Special Revenue Fund
Bookstore
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
159,043
118,675
175,000
137,661
139,000
$
159,043 $
118,675 $
175,000 $
137,661 $
139,000
$
111,965
111,965 $
110,753
110,753 $
115,000
115,000 $
109,820
109,820 $
110,000
110,000
692,721
21,087
689,899
13,415
594,604
49,152
682,761
49,236
447,736
95,699
713,808 $
703,314 $
643,756 $
731,997 $
543,435
9,569
384,969
128,694
17,430
7,364
1,215
510,549
133,591
20,217
12,851
4,759
494,563
137,954
26,626
15,214
58,150
497,306
157,630
28,000
20,250
32,000
549,241 $
681,967 $
643,756 $
732,507 $
735,186
872,851 $
661,206 $
821,989 $
792,720 $
818,756 $
758,756 $
869,658 $
842,327 $
682,435
845,186
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies & Materials
Operating Expenses
Capital Outlay
Transfers Out
Total Requirements
Child Development
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies & Materials
Operating Expenses
Capital Outlay
477,575
145,006
10,000
11,175
Transfers Out
Total Requirements
$
Total Special Revenue Fund
Resources
Requirements
Final Budget
$
$
Page 10
FISCAL YEAR 2012-13
Capital Projects Fund
Final Budget
$19,335,892 Requirement
This group of funds is used to account for financial resources to be used for the acquisition or
construction of major capital facilities and other capital outlay projects. This includes land acquisition,
scheduled maintenance, significant equipment, and furnishings for new buildings. The Bond Projects
Fund, financed with voter-approved Measure H bond proceeds, is the largest fund in the group.
Construction projects at the Alisal campus and the Classroom and Administrative Building (CAB) on the
main campus will continue during 2012-13. A new science building has also being planned,
programmed, and designed.
$1,400,000
$1,244,000
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$348,000
$282,000
$200,000
$57,600
$Revenue
Expense
Revenue
Capital Outlay
Expense
Property
$20,000,000
$18,034,292
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$100
$-
$140,000
Revenue
Expense
Revenue
$-
Maintenance Fund
Final Budget
Expense
Bond Projects
Page 11
FISCAL YEAR 2012-13
Fund Type
2009-10
Actual
2010-11
Actual
Final Budget
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Capital Projects Fund
Capital Outlay
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
93,506
3,820,000
3,913,506
$
41,621
1,080,000
1,121,621
$
29,000
550,000
579,000
314,955
$
314,955
$
48,000
300,000
348,000
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
10,964
42,305
38,137
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
10,695
64,864
167,258
12,000
100,000
1,409,363
5,603
29,329
1,011,975
8,000
27,000
1,209,000
Tra ns fers Out
Total Requirements $
Property Acquisition
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
91,406
$
368,365
$
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
368,365
242,817
$
345,565
$
345,565
1,521,363
$
1,046,907
$
286,980
10,880
297,860
300,000
$
300,000
$
1,244,000
282,000
$
282,000
-
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
Final Budget
43,080
38,940
82,020
29,020
$
29,020
50,000
10,000
$
60,000
39,753
$
39,753
47,600
10,000
$
57,600
Page 12
FISCAL YEAR 2012-13
Fund Type
2009-10
Actual
2010-11
Actual
Final Budget
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Capital Projects Fund
State Capital Match
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
2,717,185
19,152
1,043,899
5,920
-
2,736,337 $
1,049,819 $
-
2,717,185
3,011
2,720,196 $
1,043,899
1,043,899 $
-
$
1,401
100
1,401 $
100
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
Bond Projects
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
$
-
$
-
49,270,681
67,214
220,000
299,109
140,000
49,270,681 $
67,214 $
220,000 $
299,109 $
140,000
56,390
Aca demi c Sa l a ri es
17,413
20,466,681
18,595
7,170
18,405
7,229
21,259
9,288
26,167
8,125
16,730,347
8,000,566
5,415,329
18,000,000
20,540,484 $
16,756,112 $
8,026,200 $
5,445,876 $
18,034,292
56,288,889 $
23,434,106 $
2,584,219 $
18,071,848 $
1,099,000 $
9,581,929 $
913,325 $
6,532,536 $
770,100
19,335,892
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
Total Capital Projects Fund
Resources
Requirements
Final Budget
$
$
Page 13
FISCAL YEAR 2012-13
Enterprise Fund
Final Budget
$368,903 Requirement
Enterprise Funds are intended to operate as a business and be self-supporting. Such costs are
financed or recovered primarily through user charges. The Cafeteria Fund is currently the only
District enterprise fund. It is used to account for the sale of food from café sales and vending
machines. This fund has historically been self-supporting; however revenues have not kept
pace with expenditures in recent years, causing a decline in the fund balance reserve.
$377,600
$368,903
Revenue
Expense
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
Cafeteria
Fund Type
2009-10
Actual
2010-11
Actual
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Enterprise Fund
Cafeteria
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
307,193
272,590
322,600
322,600
377,600
307,193 $
272,590 $
322,600 $
322,600 $
377,600
189,091
144,897
24,886
10,065
183,641
101,445
30,155
11,868
179,062
104,000
24,000
12,338
179,062
104,000
24,000
12,338
209,815
115,000
29,000
15,088
$
368,939 $
327,109 $
319,400 $
319,400 $
368,903
$
$
307,193 $
368,939 $
272,590 $
327,109 $
322,600 $
319,400 $
322,600 $
319,400 $
377,600
368,903
$
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies & Materials
Operating Expenses
Capital Outlay
Transfers Out
Total Requirements
Total Enterprise Fund
Resources
Requirements
Final Budget
Page 14
FISCAL YEAR 2012-13
Internal Service Fund
Final Budget
$85,000 Requirement
Internal Service Funds are used to account for the financing of goods or services provided by one
department to other departments on a cost-reimbursement.
In 2003, the District joined a statewide workers’ compensation purchasing pool, the Protected Insurance
Program for Schools (PIPS). This program has reduced premium for the District. Prior to 2003, the
District participated in a Monterey County workers’ compensation consortium. The District established
a self-insured fund to account for outstanding claims which occurred prior to 2003 (which would not be
covered by PIPS). It also uses this fund to pay for property loss and liability deductibles.
A Retiree Health Benefits Fund has also been established to account for future benefit liabilities as
required by the Government Accounting Standards Board (GASB Statement No. 43 and 45). The
actuarial value for these future commitments is approximately $4.9 million. Although GASB allows up to
30 years to fully fund this liability, the District has already designated over $4.4 million.
$120,000
$112,000
$100,000
$85,000
$80,000
$60,000
$40,000
$20,000
$2,700
$-
$Revenue
Expense
Self Insured
Final Budget
Revenue
Expense
Retiree Health Benefits
Page 15
FISCAL YEAR 2012-13
Fund Type
2009-10
Actual
2010-11
Actual
Final Budget
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Internal Service Fund
Self Insured
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
92,037
$
92,037
4,004
$
4,004
8,200
$
8,200
10,015
$
10,015
2,700
$
2,700
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
49,385
29,993
120,000
60,130
70,000
22,086
17,379
20,000
17,020
15,000
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
Retiree Health Benefits
Resources
Federal
State
Local
Transfers In
Total Resources
$
Requirements
71,471
18,874
2,140,000
2,158,874
$
47,372
$
5,126
720,000
725,126
$
140,000
$
8,000
465,000
473,000
$
77,150
$
16,613
117,800
134,413
$
85,000
$
12,000
100,000
112,000
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
-
-
375,000
-
-
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
-
$
-
$
375,000
$
$
$
481,200
515,000
$
$
-
$
-
Total Internal Service Fund
Resources
Requirements
Final Budget
$
$
2,250,911
71,471
$
$
729,130
47,372
144,428
77,150
$
$
114,700
85,000
Page 16
FISCAL YEAR 2012-13
Trust and Agency Fund
Final Budget
$180,834 Requirement
This fund is used to account for assets held by the District in a trustee or agency capacity for individuals,
private organizations, or other governmental units. The District has a fiduciary responsibility for such
funds, with some degree of discretionary authority. Operations of these funds are measured and
reported in the District’s financial statements. Funds in this group include assets held for the Associated
Student Body, scholarships, and intercollegiate athletics.
$160,000
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$Revenue
Expense
Athletics
Fund Type
2009-10
Actual
Revenue
Expense
Associated Students
2010-11
Actual
Revenue
Expense
Scholarships/Loan Trust
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Trust and Agency Fund
Athletics
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
21,533
100,000
121,533 $
$
54,529
35,000
17,318
16,500
54,529 $
35,000 $
17,318 $
16,500
5,007
42,766
5,096
64,057
5,000
37,000
3,809
27,278
5,000
29,000
47,773 $
69,153 $
42,000 $
31,087 $
34,000
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements
Final Budget
$
Page 17
FISCAL YEAR 2012-13
Fund Type
2009-10
Actual
2010-11
Actual
Final Budget
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Trust and Agency Fund
Associated Students
Resources
Federal
State
Local
Transfers In
Total Resources
$
69,157
11,965
81,122
$
92,218
10,753
102,971
$
75,000
15,000
90,000
$
91,294
7,970
99,264
$
122,728
9,819
132,547
Requirements
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
Suppl i es & Ma teri a l s
Opera ti ng Expens es
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
Scholarships/Loan Trust
Resources
Federal
State
Local
Transfers In
Total Resources
$
Requirements
7,702
742
34,000
5,008
47,452
34,241
8,999
2,246
49,491
1,176
$
4,738
4,738
96,153
31,550
3,000
5,000
93,500
5,000
$
1,739
$
1,739
138,050
22,885
11,805
1,320
101,758
730
$
800
$
800
138,498
29,581
13,303
5,000
92,500
5,000
$
1,814
$
1,814
145,384
300
$
300
Aca demi c Sa l a ri es
Cl a s s i fi ed Sa l a ri es
Pa yrol l Cos ts /Benefi ts
-
Suppl i es & Ma teri a l s
1,840
Opera ti ng Expens es
29,122
5,000
597
1,000
Ca pi ta l Outl a y
Tra ns fers Out
Total Requirements $
1,840
$
29,122
$
5,000
$
597
$
1,000
207,393
97,065
$
$
159,239
194,428
$
$
125,800
185,050
$
$
118,396
170,182
$
$
149,347
180,384
Total Trust and Agency Fund
Resources
Requirements
Final Budget
$
$
Page 18
FISCAL YEAR 2012-13
Student Financial Aid Fund
Fund Type
Final Budget
$12,828,000 Requirement
2009-10
Actual
2010-11
Actual
2011-12
Revised
2011-12
Unaudited
2012-13
Budget
Student Fin. Aid Fund
Federal
Resources
Federal
State
Local
Transfers In
Total Resources
Requirements
$
8,036,596
451,411
11,388,311
509,661
12,560,181
590,209
12,703,864
608,815
12,178,000
650,000
8,488,007 $
11,897,972 $
13,150,390 $
13,312,679 $
12,828,000
44,125
118,335
7,772,909
147,485
395,886
42,752
150,465
10,651,723
23,346
891,176
36,700
134,643
11,474,596
23,346
903,155
40,050
134,643
11,602,670
40,000
138,000
12,000,000
451,411
8,488,007 $
509,661
11,897,972 $
590,209
13,150,670 $
608,815
13,312,679 $
650,000
12,828,000
8,488,007 $
8,488,007 $
11,897,972 $
11,897,972 $
13,150,390 $
13,150,670 $
13,312,679 $
13,312,679 $
12,828,000
12,828,000
101,227
Academic
Direct Loans
Nat'l Svc Awards
SEOG
PELL
State
CAL Grants
Total Requirements
$
Total Trust and Agency Fund
Resources
Requirements
Final Budget
$
$
Page 19