HARTNELL’S AWARD WINNING 2015 SPEECH TEAM
Front left to right: Tanaya Landry, Lourdes Tinajero, Andrea Cervantes, Adrian Flores,
Victoria Garcia, Joy Jubane
Back left to right: Christopher Rendon, Marc Dover, Jason Hough (team coach & professor),
Meritzy Ayala, Sarina Atkins
Presented
September 1, 2015
HARTNELL COMMUNITY COLLEGE DISTRICT
411 Central Avenue
Salinas, CA 93901
www.hartnell.edu
FISCAL YEAR 2015 - 2016
JULY 1, 2015 THROUGH JUNE 30, 2016
BOARD OF TRUSTEES
Erica Padilla-Chavez
Patricia Donohue
Demetrio Pruneda
Bill Freeman
Ray Montemayor
Vacant
Candi DePauw
Hector Moya
President (District 6)
Vice President (District 3)
Trustee (District 1)
Trustee( District 2)
Trustee (District 5)
Trustee (District 4)
Trustee (District 7)
Student Trustee
SUPERINTENDENT/PRESIDENT
Dr. Willard C. Lewallen
Hartnell College Cabinet
Marty Parsons, Vice President of Administrative Services
Dr. Romero Jalomo, Vice President of Student Affairs
Dr. Lori Kildal, Vice President of Academic Affairs
David Phillips, Interim Vice President of Information and Technology Resources
Terri Pyer, Assoc. Vice President, Human Resources and Equal Employment Opportunity
Jackie Cruz, Executive Director of Advancement
Esmeralda Montenegro, Director of Communications
Dr. Brian Lofman, Dean of Institutional Planning and Effectiveness
ABOUT HARTNELL
Hartnell College is one of the oldest educational institutions in California. Founded in 1920 as Salinas
Junior College, the school was renamed Hartnell College in 1948. The Hartnell Community College
District was formed the following year.
The college moved to its present location at 411 Central Avenue in Salinas in 1936. The location was first
identified as being at 156 Homestead Avenue, but renovations and additions eliminated the
entranceway on that street, so the address was officially changed in 2008. The main campus is located in
Monterey County just a 20-minute drive from the scenic Monterey Coast.
Hartnell College serves the Salinas Valley, a fertile agricultural region some 10 miles wide and 100 miles
long. The College draws most of its students from Salinas and the surrounding communities of Bradley,
Castroville, Chualar, Gonzales, Greenfield, Jolon, King City, Lockwood, Moss Landing, San Ardo, San
Lucas, Soledad, and adjacent rural areas. It also attracts students from many Peninsula towns and from
surrounding counties who are drawn to Hartnell's excellent academic opportunities, nursing and
technical programs, and strong and successful athletic teams.
Hartnell serves nearly 16,000 students, unduplicated headcount annually (7,200 FTES full time
equivalent student), with an ethnic profile that includes 73% Latino/a, 13% White, 2% Asian, 3% Filipino,
2.5% African American, .44% Native American, and .45% Pacific Islander students (5% of students did
not report ethnicity). Hartnell has thus earned the federal designation as a Hispanic Serving Institution,
and was awarded two major Title V grants to improve student access and success for underrepresented
groups in the STEM disciplines.
Hartnell has been lauded by NASA, the NAACP, and UCSC as being among the top community colleges in
the country in promoting and achieving success for its underrepresented students in the STEM
disciplines. Hartnell has done this, in part, through intensive mentoring and internship programs with
academic and research partners like the University of Santa Cruz Baskin School of Engineering, the Naval
Postgraduate School, United States Department of Agriculture, Monterey Institute for Research in
Astronomy, Monterey Bay Aquarium Research Institute, University of California at Davis, Fremont Peak
Observatory, and many others. Hartnell's Alisal Campus is now home to a NASA Science, Engineering,
Mathematics and Aerospace Academy (SEMAA) laboratory for K-12 students and their families, the only
SEMAA site on the West Coast.
The College offers the first and second years of a college program, basic skills courses in English and
math, and workplace and career training. It awards the associate of arts degree, associate of science
degree, and certificates of proficiency. The college has a strong and successful nursing and allied health
program, allowing its graduates to become LVNs, RNs, EMTs, and respiratory therapists. For the last
several years, Hartnell's nursing graduates have achieved NCLEX pass rates of at or near 100%.
The college's state-of-the-art library and learning resource center provides access to electronic
databases and is the hub of information and learning technologies. The college has committed to
pursuing technology enhancements, and is embarking on virtualization and server enhancement
projects that will increase productivity and access for its students and employees, giving them
technological advantages that most college and university students and personnel do not yet have.
Hartnell's vibrant theater arts program includes a theater arts company called The Western Stage, which
is consistently ranked among the highest caliber theaters in the Monterey Bay area. Its programming is
both traditional and experimental, including world premieres of works by contemporary Latino
playwrights. Hartnell Theater Arts faculty partner with the Alisal Center for the Fine Arts, to engage and
encourage area youth in their artistic pursuits. Hartnell hosts a community orchestra and chorus, and
Hartnell writers publish the Homestead Review, a poetry and literary journal.
The College has transfer agreements with many California State University (CSU) and University of
California (UC) campuses which guarantee admission for Hartnell students who have completed the
two-year requirements.
Day, evening, and weekend courses are offered in both classroom and online settings. Hartnell is
sensitive to its diverse community and offers classes in modified formats to meet the needs of students
who work or have other outside commitments, such as those that begin after the regular semester does
or are offered in a condensed format. Additionally, Hartnell's recently-built advanced technology
campus in the Alisal District of Salinas houses its Agricultural Business and Technology Institute, its
Sustainable Design and Construction Center, a diesel program, an automotive technology program, and
its computer science program. Hartnell holds classes at its education center in King City and at
numerous off-campus locations in north and south Monterey County.
The college offers a full complement of services to assist students' educational progress in a one-stop
student services format. Services include web-based, telephone, and in-person registration, academic
and personal counseling, financial aid and scholarship services, international student services, re-entry
services, veterans services, sports counseling, disabled students programs and services, assessment
testing, career and transfer assistance, and more. In addition, students are encouraged to become
involved in the many clubs on campus and student government through the Associated Students of
Hartnell College.
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the
success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of
our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell
College provides educational opportunities for students to
reach academic goals in an environment committed to
student learning, achievement and success

HARTNELL COLLEGE BOARD OF TRUSTEES
STRATEGIC PRIORITIES
STRATEGIC PRIORITY 1
STRATEGIC PRIORITY 2
STRATEGIC PRIORITY 3
STRATEGIC PRIORITY 4
STRATEGIC PRIORITY 5
STRATEGIC PRIORITY 6
STUDENT ACCESS
STUDENT SUCCESS
EMPLOYEE DIVERSITY AND
DEVELOPMENT
EFFECTIVE UTILIZATION OF RESOURCES
INNOVATION AND RELEVANCE FOR
EDUCATIONAL PROGRAMS AND
SERVICES
PARTNERSHIPS WITH INDUSTRY,
BUSINESS, AGENCIES, AND EDUCATION
TABLE OF CONTENTS
EXECUTIVE SUMMARY .................................................................................. 1
GENERAL FUND
Restricted ............................................................................................ 6
Unrestricted .......................................................................................... 9
OTHER FUNDS
Special Revenue Fund .........................................................................
Capital Projects Fund ..........................................................................
Enterprise Fund...................................................................................
Internal Service Fund ...........................................................................
Trust and Agency Fund ......................................................................
Student Financial Aid Fund .................................................................
11
13
16
18
20
23
APPENDICES
A – Unrestricted General Fund Detail Resources and Requirements ...... 24
B – The Schools and Local Public Safety Protection Act of 2012 ............. 29
C – 2015-16 California Community College System Budget Request ...... 33
D – Organizational Structure ................................................................ 41
FISCAL YEAR 2015-16
BUDGET
EXECUTIVE SUMMARY
Introduction
The Board of Trustees is required to hold a public hearing prior to September 15th to adopt a final budget for
the fiscal year. The public hearing and budget adoption is scheduled for September 1, 2015.
Below is a summary of all District funds. It includes projected beginning fund balances, as of July 1, 2015,
revenues and expenditures, and estimated ending fund balances for each separate fund.
Projected
Beginning
Fund Balance
July 1, 2015
Funds
General
Unrestricted
Restricted
Total
Special Revenue
Bookstore
Child Development
Total
Capital Projects
Capital Outlay
State Capital Match
Property Acquisition
Bond Projects
Total
Enterprise
Contract Services
Cafeteria
Total
Internal Service
Self Insured
Retiree Health Benefits
Total
Trust and Agency
Associated Students
Scholarships, Loan & Trust
Student Fin. Aid Fund
Intercollegiate Athletics
Total
All Funds Total
Budgets 2015-16
Revenue
Expense
Ending
Fund Balance
June 30, 2016
$
9,724,476
13,477
9,737,953 $
46,579,975
11,039,542
57,619,517 $
46,225,160
11,053,020
57,278,180 $
10,079,290
10,079,290
$
1,199,932
40,831
1,240,763 $
131,900
573,357
705,257 $
385,000
563,259
948,259 $
946,832
50,929
997,761
$
2,311,518
1,486,121
15,853,342
19,650,981 $
2,547,518
1,681,739
80,000
4,309,257 $
2,816,285
1,028,739
14,729,377
18,574,401 $
2,042,751
2,139,121
1,203,965
5,385,837
$
17,734 $
290,339
308,073 $
274,908 $
425,315
700,223 $
274,908 $
425,133
700,041 $
17,734
290,521
308,255
$
952,353
4,594,833
5,547,186 $
4,000
25,000
29,000 $
47,000
47,000 $
909,353
4,619,833
5,529,186
$
$
437,550
140,546
86,695
664,791 $
37,149,747 $
135,500
61,500
11,821,858
62,650
12,081,508 $
75,444,762 $
245,506
80,000
11,821,858
72,127
12,219,491 $
89,767,372 $
327,544
122,046
77,218
526,808
22,827,138
$
Page 1
Page 2
FISCAL YEAR 2015‐16
Hartnell College
Budget
Each District fund is projected to have a positive balance at the beginning and end of the fiscal year. State revenue for the budget is based on the legislative approved budget in June 2015.
Fiscal Year 2015‐16 is the third year of an economic turnaround period after five years of severe down turn. For the third time in seven years, cuts are not proposed or threatened. Passage of Proposition 30, Schools and Local Public Safety Protection Act of 2012, provides opportunities and options for education. It provides a temporary relief of further budget cuts and provides some hope of future gains. Proposition 30 temporarily raises the sales and use tax by .25 cents for four years and raises the income tax rate for high income earners for seven years to provide continuing funding for local school districts and community colleges. The Education Protection Account (EPA) is created in the General Fund to receive and disburse these temporary tax revenues. Sales and Use Tax increase will end December 2016. The much larger personal income tax increase will expire in December 2018.
The District will prioritize new initiatives, program restoration or contractions as state revenue adjustments are made during the fiscal year. Hartnell College Apportionment History and Funded FTES
$40,000,000
$39,500,000
$39,000,000
$38,500,000
7356
$38,448,101 $38,000,000
$37,500,000
7082
$37,000,000
$36,776,276
$36,500,000
$36,000,000
6717
$35,500,000
$34,789,979
$35,000,000
$34,500,000
6565
$34,000,000
$33,547,163
$33,500,000
6465
$33,068,962
$33,000,000
$32,500,000
**2015‐16
*2014‐15
2013‐14
* June 2015 report
** Advanced Apportionment Report July 2015
Page 3
2012‐13
2011‐12
Hartnell College
FISCAL YEAR 2015‐16
Budget
Ending Fund Balance and Contingency
The fiscal year 2015‐16 unaudited beginning balance is $9,724,476. It is good fiscal practice not to appropriate portions of this balance for recurring expenditures. The purpose in maintaining a fund balance is to insure the ability to continue operations when unexpected events arise. As the College looks to the future, it is prudent to maintain a high level of reserves in order to weather any future economic downturn that may impact state funding to Community Colleges. The reserves may be used to maintain staffing levels that best serve students in their pursuit of quality education. With available reserves, the College has covered 91% of future retiree medical insurance liability. The present value of this future liability is $5.0 million.
Available reserves have also been set aside to cover current and future costs of facilities maintenance, athletic field replacement, educational equipment, furniture, and information technology equipment and software.
Normally, one‐time appropriations are acceptable only if a surplus exists. The 2015‐16 budget is a balanced budget. Therefore, use of fund balance reserve is not required to balance the proposed budget. Since this balance becomes the appropriation for contingencies (reserve), it must be kept at an acceptable level.
Unrestricted General Fund Resources
In the state budget, a Cost of Living Adjustment(COLA) of 1.02% has been appropriated for Community Colleges. The prior year COLA was 0.85%. Prior to fiscal year 2013‐14, Community Colleges had not received a COLA since fiscal year 2007‐08. The COLA is attached to base funding levels and increases funding per each FTES. The COLA will provide the College a projected $375,118 increase in state funding for fiscal year 2015‐16.
New growth funding replaces workload restoration. Based on the new growth formula the College will receive funding for an additional 274 FTES. The new allocation results in a funding increase of $1,296,706.
Funding by source has changed since 2011‐12. With Redevelopment Agencies (RDA) closures and passage of Proposition 30, general apportionment funding added two additional funding sources. Prior to 2012‐13 apportionment funding was drawn from Student Enrollment, County Property Taxes and State General Apportionment. Beginning in fiscal year 2012‐13 added funding sources are County Property Taxes originally provided to RDA’s and Proposition 30 Education Protection Act (EPA) funds. These added source revenues reduce the state obligation for General Apportionment.
Unrestricted General Fund Requirements
Requirements in 2015‐16 fiscal‐year have increased by approximately $3.4 million, before transfers, over the prior fiscal year. Employee salary and benefits increased by $2.7 million or 8.1% over fiscal year 2014‐15. The increase is the result of hiring additional faculty and staff in anticipation of continued student enrollment growth. During fiscal year 2014‐15 the college provided service to 7,194 FTES. The goal for 2015‐16 is 7,450 FTES. Health, retirement, workers’ compensation insurance and unemployment insurance rates are all projected to increase for fiscal year 2015‐16 for all employee groups. Other operating costs increased by approximately $706,000 or 13.2% over prior fiscal year requirements.
Page 4
Hartnell College
FISCAL YEAR 2015‐16
Budget
General Fund
$57,278,181 requirement
The General Fund is the primary operating fund of the District. It includes resources that are unrestricted as well as funds with restricted spending requirements. Unrestricted Funds
Nearly all day‐to‐day operating expenses are charged to the unrestricted General Fund. Unrestricted revenue is budgeted at $46,579,975, with an estimated beginning balance of $9.7 million. Beginning reserves are one‐time resources and may be used strategically to fund one‐time investments and requirements.
Property Taxes ‐ 45%
Student Fees ‐ 4%
State Gen. Fund ‐ 23%
EPA ‐ 13%
Other State ‐ 11%
Transfer‐in ‐ 1%
Other ‐ 3%
General Fund Unrestricted Resources
State apportionment, funded by local property tax, student fees, state general fund, and EPA, is the largest source of revenue and represents 85% of all unrestricted income. The principal apportionment or “entitlement” is calculated by the state Chancellor’s office and is based on in‐
state enrollments referred to as full time equivalent students (FTES) at the District. Based on guidance received from the state Chancellor’s Office, the District assumes that any reduction in apportionment funding will result in an equivalent reduction in funded FTES workload. The budget includes funded workload of 7,356 FTES. Transfer ‐ 9%
The largest expenditure portion of the budget is allocated for employee salaries, associated payroll costs, and benefits (77%).
The remaining budget (23%) is appropriated for operating costs, facility maintenance, supplies, contracted services, and transfers to other funds.
Operating ‐ 13%
Supplies ‐ 1%
Academic Salaries ‐ 37%
Benefits ‐ 20%
Classified Salaries ‐ 20%
General Fund Unrestricted Requirements
Page 5
FISCAL YEAR 2015‐16
Hartnell College
Budget
RESTRICTED FUNDS
Funds used for the operation of educational programs that are specifically restricted by law, regulations, or donors, are recorded separately in the Restricted General Fund. The majority of these funds must be expended in the fiscal year or be returned to the funding source. Budgets for state funded programs are based on current state projections. Total restricted funds amount to approximately $11.0 million. Substantial state funding increase has been made for Student Success & Student Equity Programs with funding of $1.7 million for this year and carryover from the previous fiscal year.
Restricted Funds
Federal
B.T.O.P.
2011‐12
Actual
2012‐13
Actual
2013‐14
Actual
2014‐15
Projected
2015‐16
Budget
128,185
CCAMPIS HEP
55,390 100,137
196,124
CCRAA ‐ CSUMB
14,912
Child Care Access Grant
30,328 64,547 5,747
Child Care Food Program
7,968 2,622 1,236
Child Devel. Training Consortium
8,664 10,000 11,600 12,250 10,000
CSUMB E‐Transcripts
CTE Transitions
4,438 3,563
46,970
49,389 44,025 43,269 45,119
Dept of Social & Employ Svs
333,587
365,465
418,625
441,417
477,749
Federal Work Study
139,624
145,000
150,196
164,129
170,496
Foster & Kinship Care Education
148,059
157,240
145,694
85,841 85,344
GEAR UP Salinas
1,203,840
339,147
41,929
H.S. Equivalency Program "HEP"
583,982
502,484
NASA SEMAA
103,641
104,087
National Institute of Health
16,755 14,873 20,249 5,588 5,014
National Service Awards
40,050 27,250 16,450 8,025 16,000
NSF ATE
170,973
Gavilan Subaward
92,960 171,353
236,649
257,125
288,662
413,876
516,183
518,484
123,638
201,616
33,020
401,689
NSF ATE COINS
NSF CCLI
15,285 18,186
19,238
8,934
NSF CSUMB CSIT‐in‐3
NSF MBRACE
78,030
79,937 55,307 137,449
5,719 2,900
NSF S‐STEM
88,835
NSF Women & Latino in STEP Prog.
44,995
87,460 122,986
170,953
4,783
Perkins 1C
255,436
240,864
254,187
254,503
248,827
Rancho Cielo
32,000 31,942
Stu Support Svs Prgm (TRIO)
213,035
212,698
209,877
49,671
Temporary Assistance
54,592 57,633 56,084 54,811 48,504
210,786
for Needy Families (TANF)
Title V CUSP
241,633
1,244,850
Title V Gavilan
813,744
224,320
Title V STEM
494,173
501,675
Page 6
1,209,383
1,254,939
616,399
276,927
781,236
FISCAL YEAR 2015‐16
Hartnell College
Restricted Funds
Federal (concluded)
Title V STP
Budget
2011‐12
Actual
2012‐13
Actual
2013‐14
Actual
2014‐15
Projected
2015‐16
Budget
226,709
932,510
859,194
1,092,537
277,516
USDA‐HEC
4,369 8,019 16,024
USDA‐NIFA
59,687 85,699 89,614
WIA Youth CTE
Federal Total
Restricted Funds
State
238,885
261,065
$ 5,706,530
$ 5,980,779
$ 5,526,194
$ 5,396,382
$ 3,428,209
2011‐12
Actual
2012‐13
Actual
2013‐14
Actual
2014‐15
Projected
2015‐16
Budget
AB‐86
32,845 33,655
Basic Skills Initiative
59,686 74,875 150,918
Block Grant
21,802 53,821 42,947 1,082,374
927,896
CalWORKs
186,232
203,277
225,720
218,997
208,047
CARE Program
100,376
113,364
100,376
96,133 167,892
CTE Community Collaborative #3
89,614
CTE Community Collaborative #4
381,696
CTE Community Collaborative #5
13,231 290,201
44,568
CTE Community Collaborative #6
11,907 249,960
163,908
217,437
86,132
CTE Enhancement
183,439
Deputy Sector Navigator
196,103
232,719
Doing What Matters
401,178
31,066
DSP&S
335,716
342,367
393,318
496,766
442,207
EOPS
490,735
486,532
579,314
594,506
763,034
Equal Employment Opportunity
1,929 3,548 5,526 40,969 13,701
First 5 ECE Counselors
81,006
77,287 77,287 76,191 77,231
Foster & Kinship Care Education
49,353
52,413 48,565 109,252
IDRC ‐ Media
205,758
135,328
IDRC ‐ Sustainable Design
180,346
44,013
Lottery ‐ Prop 20
225,683
169,968
MESA
50,500 58,137 50,500 50,500 50,863
108,620
94,791
Nursing Assessment & Remediation
57,000 57,000
Nursing Enrollment Growth
119,917
OSHPD ‐ Nurse Residency
50,000
OSHPD ‐ Song Brown
68,842
Renovation & Repair Grant
21,238
89,687 169,700
129,587
129,587
90,667 22,720
Staff Development Project
2,821 5,324
Student Equity Plan (SEP)
43,035 861,328
Student Financial Aid Administration
329,796
301,735
329,326
332,665
373,852
Student Success
267,774
231,671
451,496
1,183,158
1,415,968
14,994 5,955 10,000
TAFY Health & Wellness
YESS ‐ ILP
22,500 23,433 22,500 22,561 22,500
State Total
$ 3,353,729
$ 2,763,565
Page 7
$ 3,338,575
$ 5,111,860
$ 6,470,759
FISCAL YEAR 2015‐16
Hartnell College
Restricted Funds
Local/Other
2011‐12
Actual
2012‐13
Actual
ACE Cal Endow
2014‐15
Projected
2015‐16
Budget
3,396 11,742
ACE MPFYF
ACE Program
2013‐14
Actual
Budget
3,279
5,000
8,454 6,131 7,590 600
Ag Monterey Peninsula Foundation
99,834
Boronda ‐ Foundation
989
Ca College Pathways
3,378 8,577 42,000
CA Endowment
34,104 229,346
169,948
33,324 50,103
10,228
8,866
73,114 138,049
208,424
208,191
15,965 12,008 100,664
90,811
CETF CSUMB Subaward
Foundation ‐ Ag Tech Institute
108,273
Foundation ‐ Coder Dojo
5,881
Foundation ‐ Hayward
Foundation ‐ Music
997
Foundation ‐ SMI
823
Foundation ‐ WELI
3,165
Giannini Fund
46,578 63,422
58,978 64,726 83,774
Independent Living Program
K‐12 STEM
Lumina Foundation
106,763
26,312
2,806
MBUAPCD
12,250 4,531
NASA SEMAA ‐ Foundation
53,920
Natividad Medical Center
175,000
Nursing MBRNEC CSUMB Subaward
9,679
Parking Funds
426,810
175,000
175,000
153,391
Probation Department Contract
35,981
Promoting Access to Literacy
2,375 14,590
219,601
175,000
175,000
175,000
Local/Other Total
$ 833,232
$ 834,033
$ 871,539
$ 887,359
$ 713,574
TOTAL RESTRICTED REQUIREMENTS
$ 9,893,491
$ 9,578,376
$ 9,736,308
$ 11,395,601
$ 10,612,542
SVMHCS Grant
Page 8
FISCAL YEAR 2015‐16
Hartnell College
Fund Type
GENERAL FUND
Unrestricted (11)
Resources
Federal State
Local
Transfers In
Total Resources
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Restricted (12)
Resources
Federal State
Local
Transfers In
Total Resources
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Financial Aid Outgo
Transfers Out
Total Requirements
FUND BALANCE
2011‐12
Actual
2012‐13
Actual
2013‐14
Actual
Budget
2014‐15
Projected
2015‐16
Budget
22,364 22,683 20,291 21,862
13,892,710 13,736,517 12,847,125 17,346,289
20,727,853 20,972,817 23,766,597 22,759,296
100,000 395,294 402,416 398,126
$ 34,742,927 $ 35,127,311 $ 37,036,429 $ 40,525,573
23,500
21,947,723
24,208,752
400,000
$ 46,579,975
14,140,594 12,904,100 14,355,278 16,182,369
7,085,459 6,986,388 7,801,595 8,379,336
6,952,355 7,064,188 7,859,477 8,394,856
366,570 332,151 407,930 411,014
5,032,647 5,008,884 5,075,718 5,358,152
148,690 146,738 141,446 91,194
467,800 1,924,908 1,253,445 1,681,089
$ 34,194,115 $ 34,367,357 $ 36,894,889 $ 40,498,010
$ 8,795,419 $ 9,555,373 $ 9,696,913 $ 9,724,476
17,082,376
9,368,154
9,172,493
575,000
6,064,619
‐
3,962,518
$ 46,225,160
$ 10,079,291
5,706,530
3,290,969
564,723
5,980,828
2,763,344
838,503
5,526,194 5,396,382 3,428,209
3,338,575 5,111,860 6,470,759
871,539 $ 887,359 $ 713,574
$ 9,562,222 $ 9,582,675 $ 9,736,308 $ 11,395,601 $ 10,612,542
1,561,662
2,603,850
1,036,788
359,978
2,682,401
660,125
624,008
364,680
$ 9,893,491
$ 146,151
1,756,758
2,464,279
1,068,914
494,828
1,759,841
858,957
910,613
264,186
$ 9,578,376
$ 150,000
Page 9
1,957,518
2,726,663
1,159,862
417,156
1,408,893
801,144
998,501
266,571
$ 9,736,308
$ ‐
2,019,242
3,081,351
1,272,880
542,877
2,281,661
1,160,506
788,192
248,892
$ 11,395,601
$ ‐
1,772,501
3,034,249
1,392,171
714,150
1,997,336
962,178
497,275
242,682
$ 10,612,542
$ ‐
FISCAL YEAR 2015‐16
Hartnell College
Fund Type
GENERAL FUND
Parking & Prop 20 Lottery
Restricted (13)
Resources
Federal State
Local
Transfers In
Total Resources
2011‐12
Actual
2012‐13
Actual
2013‐14
Actual
258,922
166,661
$ ‐
$ ‐
Budget
2014‐15
Projected
2015‐16
Budget
235,015 260,000
167,321 167,000
$ 425,583 $ 402,336 $ 427,000
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
106,887
464,052
Supplies/Materials
Operating Exp.
121,549 131,478
271,953 309,000
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
$ ‐
$ ‐
$ ‐
$ ‐
$ 570,939 $ 393,502 $ 440,478
$ 4,643 $ 13,477 $ ‐
Total Restricted Funds (12 & 13):
Resources
$ 9,562,222 $ 9,582,675 $ 10,161,891 $ 11,797,938 $ 11,039,542
Requirements
$ 9,893,491 $ 9,578,376 $ 10,307,247 $ 11,789,103 $ 11,053,020
Total General Fund:
Resources
Requirements
$ 44,305,149 $ 44,709,986 $ 47,198,320 $ 52,323,510 $ 57,619,517
$ 44,087,606 $ 43,945,733 $ 47,202,136 $ 52,287,113 $ 57,278,180
Page 10
FISCAL YEAR 2015‐16
Hartnell College
Budget
OTHER FUNDS
Special Revenue Fund
$948,259 requirement
Special Revenue Funds are used to account for the proceeds of specific revenue sources whose expenditures are legally restricted. Activities in these funds may or may not be self‐supporting and are generally not related to direct educational services.
The Bookstore Fund is used to account for the lease of the college bookstore. The District contracts with a third‐party vendor, Follett Higher Education Group, to manage the day‐to‐day operations of the store. The vendor pays all operational expenses but shares revenue with the College. The District is projecting approximately $131,900 in shared revenue. A total of $385,000 will then be transferred to the General Fund ($125,000) and Associated Student Body Fund ($10,000) and the Capital Outlay Fund ($250,000).
The College operates a full‐service child development center on Main campus. The Alisal Campus Center is outsourced to a child care service provider. The Child Development Fund is designated to account for child care and development services, including revenue generated by student fees and direct cost expenses. This program is self‐supporting. $700,000
$600,000
$573,357 $563,259 Revenue
Expense
$500,000
$385,000 $400,000
$300,000
$200,000
$131,900 $100,000
$‐
Revenue
Expense
Bookstore Fund
Child Development Fund
Page 11
FISCAL YEAR 2015‐16
Hartnell College
Fund Type
SPECIAL REVENUE FUND
Bookstore (Fund 31)
Resources
Federal State
Local
Transfers In
Total Resources
Requirements
Budget
2011‐12
Actual
2012‐13
Actual
2013‐14
Actual
2014‐15
Projected
2015‐16
Budget
137,661
102,543
126,719
129,008 131,900
137,661
102,543
126,719
129,008 $ 131,900
96
96
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
109,820
109,820
1,171,124
109,352
109,352
1,164,315
109,352
109,448
1,181,586
110,566 385,000
110,662 $ 385,000
1,199,932 $ 946,832
Child Development (Fund 33)
Resources
Federal State
682,761
Local
49,236
Transfers In
Total Resources
731,997
Requirements
366,079
129,151
413,215
78,512
509,846 569,007
60,920 4,350
495,230
491,727
570,766 573,357
494,563
137,953
26,626
15,214
58,150
439,598
132,371
12,798
10,204
20,657
412,371
123,954
13,255
7,318
871
411,775
113,211
17,067
9,143
4,841
732,507
201,254
615,629
92,045
557,770
26,102
556,037 563,259
40,831 50,929
Transfers Out
Total Requirements
FUND BALANCE
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
413,949
124,760
15,500
9,050
Transfers Out
Total Requirements
FUND BALANCE
Total Special Revenue Fund
Resources
$ 869,658 $ 597,773 $ 618,446 $ 699,774 $ 705,257
Requirements
$ 842,327 $ 724,981 $ 667,218 $ 666,699 $ 948,259
Page 12
FISCAL YEAR 2015‐16
Hartnell College
Budget
Capital Projects Fund
$18,574,401 requirement
This group of funds is used to account for financial resources to be used for the acquisition or construction of major capital facilities and other capital outlay projects. This includes land acquisition, scheduled maintenance, significant equipment and furnishings for new buildings, information technology equipment, software, and educational equipment . The Bond Projects Fund, financed with voter‐approved Measure H bond proceeds, is the largest fund in the group. Construction of the science building on the main campus has begun and the anticipated completion date is February 2016. The science building is the last major contruction project funded by Measure H bond proceeds.
$3,000,000
$2,816,285 $2,547,518 $2,500,000
$2,000,000
$1,681,739 $1,500,000
$1,028,739 $1,000,000
$500,000
$‐
Revenue
Expense
Revenue
Capital Outlay Fund
Expense
Property Acquisition Fund
$16,000,000
$14,729,377 $14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0 $0 $80,000 Revenue
Expense
Revenue
$0
State Match Fund
Expense
Bond Fund
Page 13
FISCAL YEAR 2015‐16
Hartnell College
Fund Type
2011‐12
Actual
Budget
2012‐13
Actual
2013‐14
Actual
207,142
1,900,000
2,107,142
330,479
1,200,000
1,530,479
355,939 335,000
700,000 2,212,518
1,055,939 $ 2,547,518
5,603
29,329
1,361,974
4,960
84,148
1,565,902
3,177
669,947
1,724,078
81,049 6,000
935,518 661,171
1,387,160 2,149,114
1,396,906
4,073,898
1,655,010
4,526,030
2,397,202
3,659,307
2,403,728 $ 2,816,285
2,311,518 $ 2,042,751
279,333
236,504
452,852
279,333
689,356
193,392
503,550
700,000
1,396,942
39,753
31,435
2,626,098
489,208
1,931
92,974 323,900
1,250,207 704,839
39,753
3,612,343
2,657,532
1,234,143
491,139
1,432,360
1,343,182 $ 1,028,739
1,486,121 $ 2,139,121
Capital Projects Fund
CAPITAL OUTLAY (Fund 41)
Resources
Federal State
Local
314,955
Transfers In
350,000
Total Resources
664,955
Requirements
2014‐15
Projected
2015‐16
Budget
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
PROPERTY ACQUISITON (Fund 44)
Resources
Federal State
Local
286,980
Transfers In
10,880
Total Resources
297,860
Requirements
204,839
476,900
1,000,000
$ 1,681,739
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Page 14
FISCAL YEAR 2015‐16
Hartnell College
Fund Type
2011‐12
Actual
Budget
2012‐13
Actual
2013‐14
Actual
507
104
507
104
‐
‐
24,775
24,879
24,879
‐
‐
‐
760,704
178,062
134,550 80,000
760,704
178,062
134,550 $ 80,000
21,259
8,066
20,933
8,619
23,211
9,432
24,507 24,000
9,868 9,995
5,416,540
8,679,982
5,684,356
50
11,225,531 14,695,382
5,445,865
40,466,515
8,709,534
32,517,685
5,716,999
26,978,748
11,259,955 $ 14,729,377
15,853,342 $ 1,203,965
Capital Projects Fund
STATE CAPITAL MATCH (Fund 43)
Resources
Federal State
2,206
Local
Transfers In
Total Resources
2,206
Requirements
2014‐15
Projected
2015‐16
Budget
‐
$ ‐
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
‐
24,268
BOND PROJECTS (Fund 45)
Resources
Federal State
Local
299,109
Transfers In
Total Resources
299,109
Requirements
‐
$ ‐
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Total Capital Projects Fund
Resources
$ 1,264,130 $ 3,147,686 $ 2,398,001 $ 2,587,431 $ 4,309,257
Requirements
$ 6,882,524 $ 13,022,077 $ 8,630,219 $ 15,006,865 $ 18,574,401
Page 15
FISCAL YEAR 2015‐16
Hartnell College
Budget
Enterprise Fund
$700,041 requirement
Enterprise Funds are intended to operate as a self‐supporting entity. Such costs are financed or recovered primarily through user charges. The Cafeteria Fund is used to account for the sale of food from café sales and vending machines. The Contract Service Fund was established in 2012‐13 to provide services to local enterprises.
$450,000
$425,315 $425,133 $400,000
$350,000
$300,000
$274,908 $274,908 Revenue
Expense
$250,000
$200,000
$150,000
$100,000
$50,000
$0
Revenue
Expense
Cafeteria Fund
Fund Type
ENTERPRISE FUND
CAFETERIA (Fund 52)
Resources
Federal State
Local
Transfers In
Total Resources
Requirements
Contract Services Fund
2011‐12
Actual
2012‐13
Actual
2013‐14
Actual
2014‐15
Projected
2015‐16
Budget
341,418
334,457
410,639
455,034 425,315
341,418
334,457
410,639
455,034 $ 425,315
230,543
108,334
32,202
20,975
235,950
121,043
24,945
20,589
198,162
121,060
24,570
7,155
238,792
128,206
25,755
15,734
3,415
392,054
255,588
402,528
187,517
350,948
247,207
411,903 $ 425,133
290,339 $ 290,521
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
248,985
132,523
30,000
13,625
Transfers Out
Total Requirements
RETAINED EARNINGS
Page 16
FISCAL YEAR 2015‐16
Hartnell College
Fund Type
2011‐12
Actual
Contract Services (Fund 59)
Resources
Federal State
Local
Transfers In
Total Resources
‐
Requirements
2012‐13
Actual
2013‐14
Actual
16,002
8,714
111,652 274,908
6,276
16,002
8,714
117,927 274,908
1,000
403
164
185
500
5,855
184,803
40,858
7,000
11,400
Academic Salaries
5,497
240
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Total Enterprise Fund
Resources
Requirements
‐
Budget
5,737
$ 10,264
2014‐15
Projected
5,354
82,697
11,356
782
3,799
2,782
10,150
2,252 116,920
$ 16,727 $ 17,734
2015‐16
Budget
24,992
274,908
$ 17,734
$ 341,418 $ 350,459 $ 419,352 $ 572,961 $ 700,223
$ 392,054 $ 408,265 $ 353,200 $ 528,823 $ 700,041
Page 17
FISCAL YEAR 2015‐16
Hartnell College
Budget
Internal Service Fund
$47,000 requirement
Internal Service Funds are used to account for the financing of goods or services provided by one department to other departments on a cost‐reimbursement basis. In 2003, the District joined a statewide workers’ compensation purchasing pool, the Protected Insurance Program for Schools (PIPS). This program has reduced premiums for the District. Prior to 2003, the District participated in a Monterey County workers’ compensation consortium. The District established a self‐insured fund to account for outstanding claims which occurred prior to 2003 (which would not be covered by PIPS). It also uses this fund to pay for property loss and liability deductibles. A Retiree Health Benefits Fund has also been established to account for future benefit liabilities as required by the Government Accounting Standards Board (GASB Statement No. 43 and 45). The actuarial value for these future commitments is approximately $5.0 million. Although GASB allows up to 30 years to fully fund this liability, the District has already funded 91% of the projected liability. The funds are not held in an irrevocable trust as is recommended; however we are researching trust options.
$50,000
$47,000 $45,000
$40,000
$35,000
$30,000
$25,000 $25,000
$20,000
$15,000
$10,000
$5,000
$4,000 $0
$‐
Revenue
Expense
Revenue
Self Insurance Fund
Expense
Retiree Health Benefit Fund
Page 18
FISCAL YEAR 2015‐16
Hartnell College
Fund Type
INTERNAL SERVICE FUND
Self Insured (Fund 61)
Resources
Federal State
Local
Transfers In
Total Resources
Requirements
Budget
2011‐12
Actual
2012‐13
Actual
2013‐14
Actual
2014‐15
Projected
2015‐16
Budget
10,015
1,377
3,184
4,142 4,000
10,015
1,377
3,184
4,142 $ 4,000
60,130
30,531
(778) 24,417 30,000
17,020
11,099
14,079
9,338 17,000
77,150
1,032,336
41,630
992,083
13,301
981,966
33,755 $ 47,000
952,353 $ 909,353
17,852
‐
17,852
19,511
25,000
44,511
24,044 25,000
250,000 ‐
274,044 $ 25,000
‐
4,276,277
‐
4,320,789
‐
$ ‐
4,594,833 $ 4,619,833
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Retiree Health Benefits (Fund 62)
Resources
Federal State
Local
16,613
Transfers In
117,800
Total Resources
134,413
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
‐
4,258,425
Total Internal Service Fund
Resources
$ 144,428 $ 19,229 $ 47,695 $ 278,186 $ 29,000
Requirements
$ 77,150 $ 41,630 $ 13,301 $ 33,755 $ 47,000
Page 19
FISCAL YEAR 2015‐16
Hartnell College
Budget
Trust and Agency Fund
$12,219,491 requirement
The funds are used to account for assets held by the District in a trustee or agency capacity for individuals, private organizations, or other governmental units. The District has a fiduciary responsibility for such funds, with some degree of discretionary authority. Operations of these funds are measured and reported in the District’s financial statements. Funds in this group include assets held for the Associated Hartnell Student Body (AHSB), scholarships/loans trust, athletics, and student financial aid. AHSB is spending down some of its extensive reserves by providing enhanced services, activities and events for students.
$300,000
$245,506 $250,000
$200,000
$150,000
$135,500 $100,000
$80,000 $61,500 $62,650 $77,127 $50,000
$‐
Revenue
Expense
Associated Students
Revenue
Expense
Revenue
Scholarships/Loan Trust
Athletics
$14,000,000
$12,000,000
$11,821,858 $11,821,858 Revenue
Expense
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$‐
Student Financial Aid
Page 20
Expense
FISCAL YEAR 2015‐16
Hartnell College
Fund Type
Budget
2011‐12
Actual
2012‐13
Actual
2013‐14
Actual
2014‐15
Projected
2015‐16
Budget
116,693
7,969
124,662
118,368
9,352
127,720
115,413
9,352
124,765
121,608 125,500
10,566 10,000
132,174 $ 135,500
42,800
11,805
1,320
100,137
730
31,238
14,524
4,729
53,777
4,055
39,571
10,023
4,852
136,679
3,349
71,721
11,420
6,033
114,326
9,474
Total Requirements
156,792
108,323
194,474
212,974 $ 245,506
FUND BALANCE
568,662
588,059
518,350
437,550 $ 327,544
1,814
78,213
102,545
66,210
61,500
1,814
78,213
102,545
66,210
$ 61,500
537
55,080
102,176
46,400 80,000
537
97,234
55,080
120,367
102,176
120,736
46,400 $ 80,000
140,546 $ 122,046
Trust and Agency Fund
ASSOCIATED STUDENTS (Fund 71)
Resources
Federal State
Local
Transfers In
Total Resources
Requirements
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
76,918
12,388
10,000
136,200
10,000
Transfers Out
SCHOLARSHIPS/LOAN TRUST (Fund 75)
Resources
Federal State
Local
Transfers In
Total Resources
Requirements
Classified Salaries
Payroll Costs/Benefits
Supplies/Materials
Operating Exp.
Capital Outlay
Transfers Out
Total Requirements
FUND BALANCE
Page 21
FISCAL YEAR 2015‐16
Hartnell College
Fund Type
Budget
2011‐12
Actual
2012‐13
Actual
2013‐14
Actual
2014‐15
Projected
2015‐16
Budget
62,603
90,316
60,172
63,071 62,650
62,603
90,316
60,172
63,071 $ 62,650
3,809
60,320
4,200
429
2,707
74,881
9,900
1,035
4,476
68,226
12,115
1,225
6,728
51,630
‐
64,129
110,689
82,217
118,788
83,637
95,323
71,699 $ 72,127
86,695 $ 77,218
Trust and Agency Fund
ATHLETICS (Fund 79)
Resources
Federal State
Local
Transfers In
Total Resources
Requirements
Academic Salaries
Classified Salaries
Payroll Costs/Benefits
Supplies & Materials
Operating Expenses
Capital Outlay
12,000
1,227
7,000
51,900
Transfers Out
Total Requirements
FUND BALANCE
Total Trust and Agency Fund
Resources
$ 189,079 $ 296,249 $ 287,482 $ 261,455 $ 259,650
Requirements
$ 221,458 $ 245,620 $ 380,287 $ 331,073 $ 397,633
Page 22
FISCAL YEAR 2015‐16
Hartnell College
Budget
Student Financial Aid Fund
$11,821,858 requirement
Fund Type
STUDENT FIN. AID FUND
Fund 74
FEDERAL
Resources
Federal State
Local
Transfers In
Total Resources
2011‐12
Actual
2012‐13
Actual
2013‐14
Actual
12,663,814
608,815
11,020,140
626,133
11,086,885
582,947
2014‐15
Projected
2015‐16
Budget
11,459,537 11,191,858
883,386 630,000
$ 13,272,629 $ 11,646,273 $ 11,669,832 $ 12,342,923 $ 11,821,858
Requirements
Academic Comp. Grant
Direct Loans
PELL
S.E.O.G.
23,346
903,155
11,602,670
134,643
10,884,585
135,555
10,930,585
156,300
167,895 11,000,000
11,291,642 191,858
STATE
CAL Grants
FUND BALANCE
608,815 626,133 582,947 883,386 630,000
$ 13,272,629 $ 11,646,273 $ 11,669,832 $ 12,342,923 $ 11,821,858
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
Total Student Financial Aid Fund
Resources
13,272,629
Requirements
13,272,629
11,646,273
11,646,273
Page 23
11,669,832
11,669,832
12,342,923 $ 11,821,858
12,342,923 $ 11,821,858
Page 24
APPENDIX A
UNRESTRICTED GENERAL FUND
DETAIL RESOURCES AND REQUIREMENTS
Page 25
Page 26
HARTNELL COMMUNITY COLLEGE DISTRICT
GENERAL FUND RESOURCES ‐ UNRESTRICTED
FEDERAL FUNDS:
Forest Reserve
Veterans Program
Pell Grant Administration
Subtotal
2014‐15
2015‐16
Projected
Budget
$ 3,809 $ 3,900
1,778 3,100
16,275 16,500
21,862 23,500
Increase
(Decrease)
$ 91
1,322
225
1,638
STATE FUNDS:
State Apportionment
BOG Fee Waiver
Apprentice Program
Part‐Time Faculty
Home Owners Property Tax Relief
Propostition 30 Education Protection Account (EPA) State Lottery
State Mandate Block Grant
Subtotal
8,844,373
117,696
17,093
138,706
110,282
6,743,380
883,399
491,360
17,346,289
10,006,722
122,504
19,110
196,521
111,000
6,301,074
1,029,972
4,160,820
21,947,723
1,162,349
4,808
2,017
57,815
718
(442,306)
146,573
3,669,460
4,601,434
LOCAL FUNDS:
Property Taxes
Student Enrollment Fees
Transcripts
Non‐Resident Enrollment Fees
Parking Citations
Community Use of Facilities
Other
Transfer‐In From Other Funds
Subtotal
20,178,442
1,825,241
45,143
278,915
44,834
39,416
347,306
398,126
23,157,422
21,226,426
1,651,326
46,000
280,000
45,000
40,000
920,000
400,000
24,608,752
1,047,984
(173,915)
857
1,085
166
584
572,694
1,874
1,451,329
$ 40,525,573
$ 46,579,975
$ 6,054,402
TOTAL RESOURCES
Page 27
GENERAL FUND REQUIREMENTS ‐ UNRESTRICTED
ACADEMIC SALARIES:
Instructional
Noninstructional
Subtotal
2014‐15
2015‐16
Increase
Projected
Budget
(Decrease)
$ 12,577,863 $ 13,206,740 $ 628,877
3,604,506 3,875,636 $ 271,130
16,182,369 17,082,376 900,007
CLASSIFIED SALARIES:
Instructional
Noninstructional
Subtotal
445,142
7,934,194
8,379,336
486,270 41,128
8,881,884 947,690
9,368,154 988,818
EMPLOYEE BENEFITS:
Health & Welfare Benefits
State Teachers' Retirement
Public Employees' Retirement
Social Security/Medicare
Unemployment Insurance
Workers' Compensation Insurance
Subtotal
4,448,753
1,243,906
1,215,607
943,054
42,087
501,449
8,394,856
4,946,744
1,363,488
1,313,416
957,498
51,467
539,880
9,172,493
497,991
119,582
97,809
14,444
9,380
38,431
777,637
SUPPLIES/MATERIALS
Maintenance & Facilities
General Supplies
Instructional Supplies
Subtotal
203,777
55,822
151,415
411,014
216,200
61,894
296,906
575,000
12,423
6,072
145,491
163,986
OPERATIONAL COSTS
Contracts
Travel/Conferences/Training
Memberships
Insurance
Utilities
Leases/Printing/Maintenance Legal, Audit & Elections
Advertising/Postage & Other
Subtotal
1,651,621
289,599
89,893
403,285
1,243,556
894,785
153,125
632,288
5,358,152
1,652,000
443,940
104,532
426,000
1,317,718
1,011,742
420,000
688,687
6,064,619
379
154,341
14,639
22,715
74,162
116,957
266,875
56,399
706,467
CAPITAL OUTLAY
Books & Software
Equipment
Subtotal
31,154
60,040
91,194
‐
‐
‐
(31,154)
(60,040)
(91,194)
OTHER OUTGO:
Interfund Transfers
1,681,089
3,962,518 2,281,429
TOTAL REQUIREMENTS
$ 40,498,010
$ 46,225,160
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$ 5,727,150
APPENDIX B
THE SCHOOLS AND LOCAL PUBLIC SAFETY PROTECTION ACT OF 2012
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THE SCHOOLS AND LOCAL PUBLIC SAFETY PROTECTION ACT OF 2012
The Schools and Local Public Safety Protection Act of 2012 raises the income tax on those at the highest end of the income scale. It also temporarily restores some sales taxes in effect last year, while keeping the overall sales tax rate lower than it was in early 2011.
The new tax revenue is guaranteed in the California Constitution to go directly to local schools and community colleges. Cities and counties are guaranteed ongoing funding for public safety programs as local police and child protective services.
To ensure these funds go where the voters intended, they are put in special accounts that the Legislature cannot access. None of these new revenues can be spent on state bureaucracy or administrative costs. The revenues would be deposited into a newly created "Education Protection Account" (EPA) within the state's General Fund.
These funds will be subject to an independent audit every year to ensure they are spent only for schools and public safety. Elected officials will be subject to prosecution and criminal penalties if they misuse the funds. Expenses incurred by schools and public safety entities to meet the audit requirement may be paid with funding from the EPA funds and shall not be considered administrative costs.
Community College Districts would decide how the funds could be used, but they would be required to hold public meetings when making spending decisions. In addition, they would be required to publish annual reports online explaining how the money was to be spent. In no event shall the governing board authorize the use of EPA funds for salaries or benefits of administrators or any other administrative costs.
During public open session of the governing board of Hartnell College on June 2, 2015, adopted Resolution No. 15:10, Education Protection Account Spending Authorization as required under Article XIII, Section 36 of the California Constitution. The governing board has determined to spend the monies received from the Education Protection Act as stated:
Faculty and Adjunct Instructional Salaries Estimated EPA Funds $4,750,000
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Education Protection Act Budget
Fiscal Year 2014‐15
EPA Revenue
$ 6,743,380
Faculty and Adjunct Institutional Salaries $ 6,743,380
The EPA revenue and expenditures are incorporated within the General Fund Unrestricted Budget.
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APPENDIX C
2016‐17 CALIFORNIA COMMUNITY COLLEGE SYSTEM BUDGET REQUEST
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APPENDIX C
2016-17 CALIFORNIA COMMUNITY COLLEGE SYSTEM BUDGET REQUEST
The Board of Governors of the
California Community Colleges
PRESENTED TO THE BOARD OF GOVERNORS
DATE: July 20, 2015
SUBJECT: 2016-17 System Budget Request
Item Number: 3.2
Attachment: No
CATEGORY:
Fiscal Policy
TYPE OF BOARD CONSIDERATION:
Recommended By:
Consent/Routine
Dan Troy, Vice Chancellor
Approved for
Consideration:
First Reading
Action
Information
Brice W. Harris, Chancellor
ISSUE: This item presents an update on the development of the 2016-17 System Budget Request
and provides an opportunity for Board discussion and input.
RECOMMENDATION: This item is presented for Board information and discussion.
BACKGROUND: By law, the Board of Governors must submit a request to the Department of
Finance in September for use in the development of the Governor’s January budget proposal. To
assist the Board in this request, the Chancellor’s Office annually convenes a budget workgroup to
formulate a recommendation. The Budget Workgroup is composed of various system stakeholders,
approximating the diversity of the Consultation Council.
The 2016-17 Budget Workgroup met on June 10th to begin planning for the CCC system’s 2016-17
budget request. The information discussed was presented at Consultation Council in June. The
workgroup will reconvene at least one more time subsequent to the Board meeting to finalize a
recommended system budget request.
ANALYSIS: The budget workgroup’s initial discussion allowed participants to present their priorities
and highlight those areas in need of attention and/or additional funding. The workgroup assumed
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X
some working parameters, such as the request will be in the range of $850 million, which is the
approximate operational increase the system will receive in 2015-16. The request should stay in this
range to ensure that we can clearly delineate the system’s priorities.
The group discussed both perennial areas of budget concern, such as COLA, access, and restoration
of traditional student support programs, as well as some new funding ideas. There was broad
discussion concerning the implications of recent budget agreements, as well as the system’s Strong
Workforce Task Force and what impact these should have on the system’s request.
Chancellor’s Office 2016-17 Funding Priorities
During the workgroup meeting, Vice Chancellor Troy outlined the following funding priorities for
the system for 2016-17 and welcomed input from the group on modifications or items that should
be added to the list:
• 3% increase in access
• $100M to fund the statutory COLA of 1.6%
• $250M increase in base allocation funding for general operating expenses
• Additional funding for professional development
• Funding to support/implement the pending recommendations of the Strong Workforce Task
Force
• Increase in ongoing funding for Basic Skills
• Categorical program restoration-there is still approximately $60M in categorical program
funding that has not been restored
• Additional funding for full-time faculty hiring
• The Chancellor’s Office is under-resourced to do the work required related to the many
initiatives approved in recent years. Securing additional staffing and resources is a priority
for our office.
Update on the Strong Workforce Task Force
Earlier this spring, the Chancellor’s Office convened a task force focused on workforce, specifically
to look at policies and practices that can help us close the gap of the 1 million more middle skilled
workers needed in the state. Vice Chancellor Van Ton-Quinlivan provided an update, as follows:
Some of the issues the task force has discussed include:
• How to make courses and programs that are more responsive to labor market needs
• Sharing of best curriculum practices
• Tools or opportunities available to help CTE faculty to stay current
• Mitigating the risk and cost of starting and sustaining CTE programs
The Task force report will be posted on the website during July for public comment. The Governor’s
budget includes references to this task force, signaling an interest in the task force
recommendations. The hope is that the recommendations from the task force will lead to a
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comprehensive long-term investment in CTE that will address California’s workforce preparation
needs.
Key Funding Priorities Discussed by the Group
Many of the budget workgroup participants echoed support for the items shared by Vice
Chancellors Troy and Ton-Quinlivan, while also introducing other suggestions.
Some key areas discussed by the workgroup include the following:
 Access-The workgroup expressed support for a request of 3% for access in 2016-17. Overall,
the system is growing and should capture all the growth funding available for 2014-15. The
trend is up from 13-14 to 14-15, and there are still approximately 8,000 unfunded FTES in
the system. This evidence supports a strong request for increased access funding. Some
noted that while access is important, we also need to make sure the budget request is
balanced so that those that aren't growing will benefit from other sources of funding.
 General Operating Expense Funding- The 2015-16 budget includes $266.7 million for
support of district general operating expenses. This funding is critical to the colleges and is
intended to ease the constrained discretionary funding environment colleges have
experienced since the economic downturn. The colleges can use these funds to address the
scheduled increases in STRS and PERS contribution rates, and to cover other fixed costs that
have increased over time. The group expressed support for an additional request for general
operating expense funding in 2016-17 to help the colleges continue to restore the
purchasing power that was lost during the years of the economic downturn.
 Basic Skills- Basic skills is an area of great interest to the governor and the legislature, as
evidenced by the 2015-16 budget, which includes one-time funding of $60 million for the
Basic Skills and Student Outcomes Transformation Program and $10 million for the CCC/CSU
Pilot Program for Basic Skills Instruction. While we do not oppose one-time funding for basic
skills, it would be more useful to have ongoing resources to address an ongoing effort. It
may be the time to formulate a comprehensive proposal to revise the Basic Skills Initiative
categorical program.
 Technology- Some members of the group communicated concerns, especially from smaller
districts that are unable to pass bonds, that they are having trouble finding money to fund
technology infrastructure, including things such as switches, servers, Wi-Fi hot spots, etc.
These items are not in the classrooms but are necessary to operate classroom technology,
libraries and computer labs. Additionally, technology initiatives such as common
assessment, education plans, and the online education initiative are still being phased in.
While the pilot colleges are usually well set up in terms of technology, as these initiatives
roll out there will be colleges that may not have the technology in place to support them. An
additional augmentation to the Telecommunications and Technology Infrastructure
Program (TTIP) would help the colleges manage these costs.
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 Professional Development- Many workgroup members expressed interest in additional
funding for professional development for faculty and staff. Professional development is
crucial to student success and particularly important in light of all the changes occurring in
the system (student success, distance education, increasing use of technology, students
coming out of the common core curriculum, etc.). Faculty and staff need on-going
professional development so that their skills and knowledge are up to date. Members also
stated that cultural competency training should be a component of professional
development.
 Full-time Faculty Hiring- The 2015-16 budget includes $62.3 million for full-time faculty
hiring. Members expressed support for requesting an additional augmentation for this
purpose in 2016-17. Full-time faculty can benefit colleges and students by providing
continuity and critical services such as academic advising, ongoing curriculum development,
institutional planning and governance. For districts, hiring additional full-time faculty
represents a substantial ongoing cost commitment. Additional funding for full-time faculty
would help the colleges to make progress toward the goal of having 75 percent of
instruction offered by full-time faculty.
 Part-time Faculty Office Hours and Pay Equity- While full-time faculty are crucial to the
success of our students, part-time faculty also play a very important role in the CCC system.
The three part-time faculty categorical programs were reduced by over 40 percent during
the economic recession and have not been fully restored. Having access to part-time faculty
during office hours supports student success. The workgroup discussed the need to restore
funding for these categorical programs.
 Student Equity Plans- The group discussed whether or not to request an additional
augmentation for student equity plans in 2016-17. The student success and support
program and student equity program have received significant funding increases over the
last few years. The student equity program is very new and will take some time to see
changes; we need to be careful about tapering off the request as it may send the message
that this is not a priority for the system.
 Mental Health and Campus Safety- Several participants mentioned the issues of mental
health and campus safety at the community colleges. It was stated that student services
professionals are handling mental health issues currently, and there could be a greater need
of services if the inmate education initiative is implemented. Campus safety is becoming
more of a concern as there have been a number of shootings on college campuses in recent
years. Additionally, many women do not feel safe due to on-campus threats and assaults.
Perhaps this is an area where we could have a broader policy discussion that includes UC
and CSU to see what they are doing around mental health and campus safety.
The workgroup discussed the need to think about the budget request holistically and submit a
cohesive proposal. Many of these funding priorities such as professional development, full-time
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faculty, part-time faculty office hours, basic skills, student equity plans and others are related to the
common goal of improving the quality of instruction, student success and student equity. These
programs work together and it makes sense to clearly articulate the link among these items in the
request narrative.
Input from Consultation Council
This information was presented to the Consultation Council in June. Consultation Council members
expressed support for the funding priorities identified. There was discussion around funding for
mental health and campus safety and how it could be integrated into the budget request. One
suggestion was to work it into the SSSP request since some colleges are already using SSSP funding
for this purpose. Members voiced support for requesting additional funding for full-time faculty and
professional development; they also identified deferred maintenance and instructional equipment
as a great need for the system and good use of one-time funding.
Next Steps
After discussing the budget request and receiving input from both the Consultation Council and the
Board of Governors, the budget workgroup will meet again to finalize funding priorities for the
2016-17 budget request. The final request will be presented to the Board for approval during the
September meeting.
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APPENDIX D
ORGANIZATIONAL STRUCTURE
Page 41
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Executive Director of
Advancement
Jackie Cruz
Dean of Institutional
Planning and
Effectiveness
Dr. Brian Lofman
Administrative
Assistant
Cristina Zavala
Vice President of
Academic Affairs
Dr. Lori Kildal
Interim Vice President of
Information and
Technology Resources
David Phillips
Vice President of
Administrative Services
Marty Parsons
SUPERINTENDENT/PRESIDENT
Dr. Willard Clark Lewallen
GOVERNING BOARD
HARTNELL COMMUNITY COLLEGE DISTRICT
Organizational Chart
Vice President of
Student Affairs
Dr. Romero Jalomo
Senior Executive
Assistant
Lucy Serrano
Director of Hispanic
Serving Initiatives
Moises Almendariz
Page 44
Athletics
Director of Development for
Athletics
Miguel Martinez
Program Manager
(CSin3) and Internship
Coordinator
Melvin Jimenez
Foundation Board of Directors
Director of
Communications
Esmeralda
Montenegro Owen
Jackie Cruz
Executive Director of
Advancement and Hartnell College
Foundation
Administrative
Assistant II/ Database
Manager
Vacant
Director of
Development for
Arts/Western Stage
Accounting Manager
Kira Bona
Cristina Westfall
Director of
Philanthropy
Loyanne Flinn
Donor
Acknowledgement
Specialist
Vacant
Director of Public Grants
Development and
Operations
Karen Hagman
Executive Assistant
Terri Ugale
HARTNELL COMMUNITY COLLEGE DISTRICT
Office of Institutional Advancement/Foundation Division
Page 45
Accreditation
Bookstore;
Instructional
Facilities;
Academic
Planning;
Enrollment
Management
Dan Teresa
Director of
Athletics/
FCS/HED/PE
Maggie MeloneEchiburu
Director of K-12
STEM Programs /
NASA-SEMAA
/Coder Dojo
Planetarium
NSF-S-STEM
MESA
Math Science
Institute
Math, Science &
Engineering
Respiratory
Care Practitioner
Health Services Emergency
Medical Tech
Registered Nursing
Vocational Nursing
Debra Kaczmar
Dean, Nursing & Allied
Health
Shannon Bliss
Dean of Academic Affairs
(Instructional Programs and
Support)
SLOs/SAOs
Assessment
Tutorial Center
Community
Education
Basic Skills Initiative
Library
Computer Labs
Languages
Margie Wiebusch
Grants Project
Director
Foster and Kinship
Care/DSES
Dean of Academic Affairs
(Languages, Learning
Support, and Resources)
Kathy Mendelsohn
Olivia Davalos
Deputy Sector
Navigator
Jon Selover
Artistic
Director, The
Western Stage
VACANT
Director of
CDC/ECE
Class
Schedule;
Catalog;
Curriculum
Fine Arts
Social &
Behavioral
Sciences
Dean of Academic Affairs
(Instructional Programs and
Support)
Dr. Celine Pinet
Dr. Lori Kildal
Vice President of Academic Affairs
HARTNELL COMMUNITY COLLEGE DISTRICT
Academic Affairs Division
Agriculture Business,
Agriculture Industrial
Tech, Automotive,
Heavy Diesel Tech,
Computer Science,
Sustainable
Construction,
Sustainable Design,
Drafting, Welding
Dr. Susan Pheasant
Director, Agriculture
Business &
Technology Institute
Management and
Supervision of Alisal
Campus
Dean of Academic Affairs
(Advanced Technology &
Applied Science)
Dr. Zahi Atallah
Renata Funke
Distance
Education
Management
and
Supervision of
King City
Education
Center
Academic
Classes and
Services for
South County
Dean of South County
Education Services
Dina Hayashi
Administrative Assistant
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Computer/Tele
Technician (2)
Computer Lab
Coordinator (2)
Multimedia
Technician
AV/Media
Programmer Analyst
Network
Windows, Email
Communications
Vacant
Director of IT
Computer Software
Tech Support (2)
Administrative Assistant III
Joanne Pleak
Programmer Analyst (4)
Sr. Programmer Analyst
Web Master
Instructional
Technologist
Director of Information
Technology Systems
David Phillips
David Phillips
Interim Vice President of
Information and Technology Resources
HARTNELL COMMUNITY COLLEGE DISTRICT
Information and Technology Resources
Program Assistant I
Juana Montelongo
Page 47
Custodial Staff (15)
Vacant
Custodial Supervisor
Day Custodian (1.5)
Pool Attendant (1)
Utility Worker (2.5)
Maint. Specialist (4)
Joseph Reyes
Director, Operations,
Maintenance & Asset
Management
Cafeteria Staff (4)
Jill Sweeney
Cafeteria Manager
Warehouse Tech.
Purchasing Tech.
Administrative
Assistant II
Damon Felice
Felice Consulting /
Construction Mgmt.
Grounds Staff (2.5)
Art Alvarado
Grounds Supervisor
Campus Security
Accountant
Sharon Alheit
Grants Accounting
Manager
Administrative
Assistant I
(Mailroom)
Accounting Assistant
(4)
Payroll Technician
Dora Sanchez
Payroll Supervisor
Administrative
Asst. II
HR Specialist
Systems
Specialist
HR Technician
HR Specialist
Administrative
Assistant
Terri Pyer
Associate Vice
President of Human
Resources & EEO
Administrative Assistant
Laura Warren
Senior Accountant
Tracey Richardson
Controller
Vice President of
Administrative Services
Marty Parsons
HARTNELL COMMUNITY COLLEGE DISTRICT
Administrative Services Division
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International
Student Services
Enrollment Services
Veteran’s Services
Financial Aid
Mary Dominguez
Dean of Student
Affairs
(Enrollment
Services)
Eric Becerra
Director of
Student Affairs
(HEP)
Counseling & Follow-up
Services
Assessment Center
Counseling Courses
Career and Transfer
Center
College
Pathways
Dr. Mark Sanchez
Dean of Student
Affairs
(Student Success)
Learning Skills
Courses
ASHC
Student Discipline
Student Grievances
Student Activities/
Inter Club Council
DSPS
(Vacant)
Director of
Student Affairs
(DSPS)
Student
Ambassadors
Augustine Nevarez
Director of Student
Affairs
(Student Life)
Dr. Romero Jalomo
Vice President of Student Affairs
MELI
WELI
ACE
(Vacant)
Director of
Student
Affairs
(Special
Programs)
HARTNELL COMMUNITY COLLEGE DISTRICT
Student Affairs Division
CalWORKs
EOPS/CARE
Paul Casey
Director of
Student Affairs
(Categorical
Programs)
Jacqueline Flores
Administrative Assistant
Manuel Bersamin
Director of Student
Affairs
(TRIO)
HARTNELL COLLEGE VISION STATEMENT
Hartnell College will be nationally recognized for the
success of our students by developing leaders who will
contribute to the social, cultural, and economic vitality of
our region and the global community.
HARTNELL COLLEGE MISSION STATEMENT
Focusing on the needs of the Salinas Valley, Hartnell
College provides educational opportunities for students to
reach academic goals in an environment committed to
student learning, achievement and success