University of Wisconsin Madison Faculty Document 1540 4 December 2000 COMMITTEE ON WOMEN IN THE UNIVERSITY ANNUAL REPORT, 1999-2000 I. Statement of Committee Functions The Committee on Women in the University: 1. Evaluates and monitors the status of women faculty and academic staff at the university; 2. Recommends to the University Committee and Academic Staff Executive Committee for consideration and action proposals related to priorities, programs, and policies directed toward improving the status of women at the University of Wisconsin-Madison; 3. Makes suggestions to administrative offices about implementing priorities and policies designed to address issues of gender equity. As required by Faculty Policies and Procedures 6.09.D, the Committee on Women in the University adopted a document specifying its operating procedures: “Current Internal Procedures” (19 January 2000). A “Statement on Diversity in the Committee” (15 December 1999), attached to the committee’s operating procedures, provides a foundation for identifying potential future members and will be forwarded each spring, along with suggested names, to the Committee on Committees and the Nominating Committee (Appendix A: Current Internal Procedures/Statement on Diversity in the Committee). II. Institutional Context In the spirit of shared governance and collegiality, members and friends of the Committee on Women in the University continue to work collaboratively with offices and programs whose work directly affects the climate for women faculty and staff at the university. A list of liaisons with campus committees, offices, and organizations is available from the Office of the Secretary of the Faculty. To reach women beyond our campus, the committee has strengthened relationships with Cabinet 99, a UW-Madison alumnae group, and with the Committee on Institutional Cooperation’s Women’s Advocacy Network. Finally, the committee is working to build a national profile by sharing ideas and best practices with other committees and commissions on women, both in person and online. This work would not be possible without the support and active involvement of campus leaders, whose efforts to build responsiveness and support for women into the university’s daily life and activities have benefitted our entire community. On 17 May 2000, the Committee on Women in the University unanimously approved a resolution of thanks to Chancellor David Ward: The Committee on Women in the University thanks Chancellor David Ward for his efforts to create a learning and working environment that includes and supports all members of our campus community. In his role as chancellor from 1993 to 2000, David Ward has recognized and responded vigorously to the needs of diverse groups. The Committee on Women in the University especially appreciates his willingness to listen to the voices of women faculty, staff, and students. Chancellor Ward’s active engagement with issues of particular concern to women and responsiveness in championing new initiatives that benefit women have transformed our campus. (continued) -2- III. 1999-2000 Activities Child Care Issues. In spring 1999, the University Child Care Committee and the Committee on Women in the University worked together to develop a three part survey that elicited quantitative and qualitative information about each campus child care center’s mission, personnel, and finances. In March 2000, the Committee on Women in the University reviewed and endorsed the University Child Care Committee’s White Paper on Child Care. Climate Initiative. In 1999-2000, the Committee on Women in the University's work group on climate focused on ways to heighten awareness of how day-to-day experiences affect people’s perceptions about the work and learning environment. Our past efforts to improve the campus climate have focused on more visible and often illegal behaviors, such as sexual harassment and potential discrimination in pay. Now, we seek to address more subtle behaviors that affect climate. The committee’s climate initiative is designed to identify and change interactions that may create a sense of personal unhappiness and professional frustration, highlight and encourage positive actions that make our campus genuinely friendly and supportive, and foster an open dialogue about how we can build a safe and productive community. This initiative serves as an umbrella for several related efforts. A. In May 1999, the Committee on Women in the University recommended that the university expand ombuds services, providing access to all university employees. This recommendation was partly fulfilled with the expansion of ombuds services for faculty: Linda Greene, associate vice chancellor for academic affairs and ombuds for faculty, now assists men as well as women. The committee reiterates its recommendation to provide ombuds services for academic and classified staff. The University of Wisconsin-Madison has many resources designed to assist employees in resolving workplace issues, but the complexity of the campus and the diversity of resources can be intimidating and confusing, compounding rather than ameliorating feelings of alienation and frustration. An ombudsperson provides an easily identifiable point of access and can play an invaluable role in facilitating the resolution of workplace problems that limit the productivity, collaboration, confidence, and creativity of university employees. B. The Committee on Women in the University plans to develop a series of workshops, the first of which, Maximizing Productivity and Team Interaction in Your Research Team, will address specific challenges of working in a laboratory environment. Most research laboratories have people of different ages, levels of experience, education, gender, culture, and race working long hours in relatively close quarters. These circumstances provide fertile ground for the development of interpersonal conflicts. To complicate matters, most researchers receive little management training and are surprised and dismayed at how much time interpersonal issues consume. This workshop will help principal investigators maximize the productivity and professional growth of their research groups by learning to motivate members, resolve conflicts, provide a supportive and safe environment, and build cohesive, collegial teams. Participating researchers will gain awareness and skills enabling them to: Y build more productive research programs, Y create a positive graduate training environment, Y improve graduate student recruitment and retention and shorten time to degree, Y write more competitive federal training grant applications (providing evidence that our university strives to provide a positive environment for graduate education), Y intervene early and resolve conflicts more effectively, and therefore Y spend more time on research and less on personnel problems. Forthcoming seminars will address issues specific to other university environments. (continued) UW-Madison Fac Doc 1540 - 4 December 2000 -3- C. The Committee on Women in the University invites deans to partner in a campus-wide discussion of climate issues. The committee has developed two documents to facilitate analysis and discussion of climate issues. “A Springboard for Discussion” defines climate issues; provides national, regional, and UW-system data to support the timeliness and importance of addressing these issues; and offers an initial statement of solution. Vignettes collected from women and men on our campus are included to add a human dimension and increase awareness of the personal and professional repercussions of daily experiences, whether positive or negative. Provost Wiley will introduce this initiative to deans in Fall 2000. Data on Women Faculty. The Committee on Women in the University continues to collaborate with the Office of Human Resources and the Office of Budget, Planning, and Analysis to monitor gender equity in faculty hires and promotions (Appendix B: University of Wisconsin-Madison Faculty Hires; Appendix C: Faculty Promotions to Tenure by Gender; Appendix D: Faculty Headcount by Rank and Gender; Appendix E: Headcount of Faculty and Staff by Gender). The percentage of women in the faculty as a whole has continued to increase, rising from 18.0% in 1990 to 22.9% in 1999. The committee thanks the Office of Budget, Planning and Analysis for incorporating gender analysis in the Data Digest (available online at http://www.bpa.wisc.edu). Diversity. The committee examined its own composition, values, and practices and adopted a “Statement on Diversity in the Committee” (15 December 1999). This document provided a foundation for identification of potential future members during the winter months and was forwarded, along with suggested names, to the Committee on Committees and the Nominating Committee in May 2000. To create opportunities for women beginning academic careers, the committee formed a “New Perspectives” work group. The committee thanks Marianne Milligan (Graduate Student, Linguistics), Julie Mitchell (Postdoctoral Fellow, Medicine), and Sara Young (Graduate Student, German) who suggested ways to identify and include graduate students and postdoctoral fellows as “friends of the committee.” Finally, the committee established a calendar and procedures for nominating candidates for positions on key governance committees. Gender Equity in Faculty Pay. In spring 1999, following review of the Office of Budget, Planning, and Analysis’s statistical analyses of faculty salary data and an outside consultant’s report, the Committee on Women in the University recommended both immediate and long-term review processes at the college or school level to ensure equity in faculty pay. The committee advised that the processes should incorporate both regression data and “analysis of comparables,” in recognition of the contribution to pay made by easily quantified variables, such as time since degree, and factors more difficult to measure, such as quality of work. The committee’s recommendations for immediate action were accepted by Provost John Wiley and would have been implemented in 1999-2000 had the pay plan not been delayed. The recommendations are being implemented during the 2000-2001 Gender Pay Equity Exercise. Leadership. The committee is expanding efforts to share information, best practices, and strategies for success with committees and commissions on women nationwide, both in person and online. A. Linda Greene, Jo Handelsman, Christopher Lee, and Lindsey Stoddard Cameron represented the Committee on Women in the University at “Women’s Lives, Women’s Voices, Women’s Solutions: Shaping a National Agenda for Women in Higher Education” (27-29 March, University of Minnesota, Minneapolis), collaborating with Terry Brown (assistant dean of arts and sciences, University of Wisconsin-River Falls) to present “Assessing Equity and Creating Change in the Wisconsin System”. This workshop highlighted results of UW System’s Initiative on the Status of Women and successful initiatives of the Committee on Women in the (continued) UW-Madison Fac Doc 1540 - 4 December 2000 -4- University. Presenters shared information about the UW System committee’s methods, findings, and recommendations; identified foundational principles for the Committee on Women’s recent activities; and invited dialogue about efforts of other committees and commissions on women. B. A web site (http://wiscinfo.doit.wisc.edu/secfac/cwomen/index.htm), designed by the committee’s “national profile” work group, provides information about the committee’s membership, calendar, operating procedures, and current activities. When complete, the site will link our Committee on Women in the University to sister committees at University of Wisconsin System, Committee on Institutional Cooperation (CIC), and Research I institutions. Efforts to develop and advertise the site will continue in 2000-2001. Sexual Harassment Project. The Committee on Women in the University continues to partner with the Office of the Provost, the Equity & Diversity Resource Center, and other members of our academic community in developing and providing sexual harassment information and resources. To increase awareness, make information readily accessible, and facilitate communication with contact persons, the sexual harassment work group created a website (http://www.wisc.edu/edrc/sexualharassment/) and published two brochures: Sexual Harassment: Defining and Addressing a Community Concern and Sexual Harassment: How to Respond When Someone Confides in You. The provost introduced these resources with a mailing to all employees in February 2000. The planning group and a team of committed faculty and staff facilitators have begun to offer informational sessions, developed in consultation with deans, to department chairs and administrators, academic departments, and support units across campus. An informational session for members and friends of the Committee on Women in the University was held on 3 February 2000. Concurrently, resources for addressing and preventing sexual harassment are being renewed. Deans and directors have identified sexual harassment contact persons in each school, college, and division. The Equity & Diversity Resource Center provided orientation sessions for contact persons and the planning group is hosting a series of debriefing meetings to identify contact persons’ concerns, information needs, and ideas for improving communication across campus. IV. Current Issues and Concerns Climate Initiative (please see above). Pay/Promotion Issues. The committee will examine a number of questions related to pay and promotion generated by recent efforts to help ensure gender equity in faculty salaries. UW System Initiative on the Status of Women. The committee will review and respond to recommendations presented in Equality for Women in the University of Wisconsin System: A Focus for Action in the Year 2000. (continued) UW-Madison Fac Doc 1540 - 4 December 2000 -5- V. Committee Membership, 1999-2000 Faculty: Vicki Bier Patricia Flatley Brennan Frederick Buttel Molly Carnes Cecilia Ford Jo Handelsman (chair) Jane Larson Monica Macaulay Beverly Moran Industrial Engineering Industrial Engineering Rural Sociology Medicine: Geriatric Medicine English Plant Pathology Law Linguistics Law Member Since 1999 1997 1997 1998 1999 1998 1997 1998 1999 Term Ends 2002 2003 2000 2001 2002 2001 2000 2001 2002 Academic Staff: Yolanda Garza Eileen Hanneman Christopher Lee Carla Love Heidi Marleau Kathy Sisneros Office of the Dean of Students Institute for Environmental Studies College of Letters & Science German CHS Library University Housing 1996 1996 1996 1996 1998 1998 2000 2002 2001 2000 2000 2000 Ex-Officio/Non-Voting: Linda Greene Luis Piñero Office of the Provost Equity & Diversity Resource Center 1999 2000 Staff: Lindsey Stoddard Cameron Office of the Secretary of the Faculty 1996 The Committee on Women in the University thanks friends of the committee and departing members: Frederick Buttel Yolanda Garza Jane Larson Carla Love Heidi Marleau Kathy Sisneros Rural Sociology Office of the Dean of Students Law German CHS Library University Housing 1997 1996 1997 1996 1998 1998 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2000 2003 2003 2003 2003 2001 2002 The Committee on Women welcomes: Linda Bartley Tonya Brito Jeff Hamm Judith Manning Sharon Stern Phyllis Holman Weisbard School of Music Law School School of Education, Academic Services Medical Microbiology & Immunology Office of Undergraduate Admissions Women’s Studies (continued) UW-Madison Fac Doc 1540 - 4 December 2000 -6- University of Wisconsin-Madison: Annual Report of the Committee on Women in the University, 1999-2000 Appendix A: Current Internal Procedures/Statement on Diversity in the Committee UNIVERSITY OF WISCONSIN-MADISON COMMITTEE ON WOMEN IN THE UNIVERSITY CURRENT INTERNAL PROCEDURES (January 2000) 1. The functions of the Committee on Women in the University are established in Faculty Policies and Procedures (FPP 6.56.B). 2. The Committee on Women in the University meets monthly during the fall and spring semesters. An annual calendar of committee meetings is established each year in May and is posted in Bascom Hall. Working groups may hold additional meetings, scheduled at the convenience of group members, to address issues currently before the committee. Working groups regularly bring information and proposals back to the committee as a whole for discussion and approval. 3. During the first meeting of the academic year, in September, the Committee on Women in the University: 1) discusses its operating procedures for the coming year; 2) establishes the role of and expectations for committee members; 3) establishes the chair selection procedure to be followed in the spring; and 4) identifies and sets priorities for initiatives. Committee members use the committee’s “Statement on Diversity” (adopted 15 December 1999, attached) as a foundation for identifying potential future members. The committee as a whole forwards proposed names for consideration by the faculty’s Committee on Committees and the academic staff’s Nominating Committee. Normally, the committee as a whole selects the committee chair for the coming year at its final meeting in May and communicates its decision to the Committee on Committees before 1 June. Committee members periodically review, and revise as appropriate, the prioritized list of agenda items. 4. Meeting agendas reflecting the committee’s priorities are set by the committee chair, in consultation with a small planning team. Meeting materials normally are distributed one week prior to the meeting. 5. Decisions are made by consensus or, if formal votes are taken, by a majority of those present. A quorum of eight voting members is required for a formal vote. (continued) UW-Madison Fac Doc 1540 - 4 December 2000 -7- University of Wisconsin-Madison: Annual Report of the Committee on Women in the University, 1999-2000 Appendix A: Current Internal Procedures/Statement on Diversity in the Committee UNIVERSITY OF WISCONSIN-MADISON COMMITTEE ON WOMEN IN THE UNIVERSITY STATEMENT ON DIVERSITY IN THE COMMITTEE (15 December 1999) The Committee on Women in the University can serve the University of Wisconsin-Madison best when its membership reflects diverse experiences and perspectives. To address issues of importance to women effectively, the committee must ensure an open and supportive environment in which all members exchange ideas and contribute to proposals and recommendations. The committee must also educate and diversify itself, in order to strengthen committee members’ own understanding of key issues and to communicate women’s concerns and needs effectively to the campus as a whole. To achieve this end, committee members will strive for breadth of committee composition when nominating new members, seeking to include the voices of committed men and women across: Y Y Y Y schools, colleges, and divisions academic disciplines (diversity of research models/approaches) faculty divisions, and academic staff classifications (administrative, instructional, research, and student services roles), with particular attention to the inclusion of: Y faculty and staff whose research focuses on the status of women and/or issues of importance to women Y faculty and staff whose work creates a positive, supportive climate for women Y women in science, mathematics, and engineering disciplines Y individuals of differing races and ethnicities (in particular, voices of women of color) Y individuals of both genders and all sexual preferences, and Y individuals with disabilities. In addition to striving for diversity among its own membership, it is important for the Committee on Women in the University to build relationships with groups it does not currently consult. Key areas for effort in 2000-2001 include consulting with members of the classified staff (perhaps through the NonRepresented Classified Staff Council) and providing committee experience to students preparing for academic careers (perhaps through an internship for graduate or professional students or for postdoctoral fellows). Initiating links with organizations serving women students is a third initiative to consider. (continued) UW-Madison Fac Doc 1540 - 4 December 2000 University of Wisconsin-Madison: Annual Report of the Committee on Women in the University, 1999-2000 Appendix B: University of Wisconsin-Madison Faculty Hires University of Wisconsin-Madison: New Faculty Hires, 1989-1999 Probationary Faculty (Numbers) 90 80 70 60 50 # Male # Female 40 30 20 10 0 19891990 19901991 19911992 19921993 19931994 19941995 19951996 19961997 19971998 19981999 19992000 University of Wisconsin-Madison: New Faculty Hires, 1989-1999 Probationary Faculty (Percentages) 80.00% 70.00% 60.00% 50.00% % Male 40.00% % Female 30.00% 20.00% 10.00% 0.00% 19891990 19901991 19911992 19921993 19931994 19941995 19951996 19961997 19971998 19981999 19992000 University of Wisconsin-Madison New Faculty Hires, 1989-1999: Probationary Faculty (Numbers, Percentages) graphs were prepared on 15 September 2000 by the Office of Human Resources and the Office of the Secretary of the Faculty. Data were drawn from the Integrated Appointment Data System (IADS) [EEO data prior to 1994-1995, IADS data, 1994-1995 to present] and represent hires on an annual basis [15 May to 14 May]. UW-Madison Fac Doc 1540 - 4 December 2000 University of Wisconsin-Madison: Annual Report of the Committee on Women in the University, 1999-2000 Appendix B: University of Wisconsin-Madison Faculty Hires University of Wisconsin-Madison: New Faculty Hires, 1989-1999 Faculty Appointed with Tenure (Numbers) 30 25 20 # Male 15 # Female 10 5 0 19891990 19901991 19911992 19921993 19931994 19941995 19951996 19961997 19971998 19981999 19992000 University of Wisconsin-Madison: New Faculty Hires, 1989-1999 Faculty Hired with Tenure (Percentages) 120.00% 100.00% 80.00% 60.00% % Male % Female 40.00% 20.00% 0.00% 1989- 1990- 1991- 1992- 1993- 1994- 1995- 1996- 1997- 1998- 19981990 1991 1992 1993 1994 1995 1996 1997 1998 1999 1999 University of Wisconsin-Madison New Faculty Hires, 1989-1999: Faculty Appointed with Tenure (Numbers, Percentages) graphs were prepared on 15 September 2000 by the Office of Human Resources and the Office of the Secretary of the Faculty. Data were drawn from the Integrated Appointment Data System ( IADS ) [EEO data prior to 1994-1995, IADS data, 1994-1995 to present] and represent hires on an annual basis [15 May to 14 May]. UW-Madison Fac Doc 1540 - 4 December 2000 University of Wisconsin-Madison: Annual Report of the Committee on Women in the University, 1999-2000 Appendix C: Faculty Promotion to Tenure by Gender Faculty Promotions to Tenure by Gender Entering Cohort 1986 1987 1988 1989 1990 1991 1992 1993 Women Promoted within 6 Years Total Hired 23 25 61 43 32 36 26 22 Count 13 9 23 15 15 15 13 12 Men6 Promoted within Years Promoted within 9 Years Percent 56.5 36.0 37.7 34.9 46.9 41.7 50.0 54.5 Count 20 14 32 26 21 Percent 87.0 56.0 52.5 60.5 65.6 Total Hired 50 73 89 75 85 56 56 46 Count 27 39 47 41 35 29 33 31 Promoted within 9 Years Percent 54.0 53.4 52.8 54.7 41.2 51.8 58.9 67.4 Count 34 47 62 47 50 Percent 68.0 64.4 69.7 62.7 58.8 Source: UW Madison Tenure file Note: Probationary faculty only. Adjustments made for time on tenure clock outside UW. No adjustments for tenure clock extensions. Promoted to Tenure Within 6 Years 100 Women Promoted to Tenure Within 9 Years 80 Men Percent Percent 80 100 60 40 20 60 40 Women 20 0 Men 0 1986 1987 1988 1989 1990 1991 1992 1993 1986 1987 1988 1989 1990 Source: Office of Budget, Planning and Analysis-University of Wisconsin-Madison Data Digest, 1999-2000 (p. 32) UW-Madison Fac Doc 1540 - 4 December 2000 http://www.bpa.wisc.edu/datadigest/DataDigest1999-2000.pdf University of Wisconsin-Madison: Annual Report of the Committee on Women in the University, 1999-2000 Appendix D: Faculty Headcount by Rank and Gender Faculty Headcount by Rank and Gender 1990 Professor Women Men Women Men Women Men Women Men Women Men Total Associate Professor Assistant Professor Instructor Total Faculty Women Faculty as Percent of Total 146 1,297 94 327 196 379 3 2 439 2,005 2,444 18.0 1991 144 1,283 102 323 199 360 2 8 447 1,974 2,421 18.5 1992 153 1,291 113 313 196 354 3 7 465 1,965 2,430 19.1 1993 157 1,297 124 323 179 332 2 5 462 1,957 2,419 19.1 1994 179 1,269 126 327 166 304 0 0 471 1,900 2,371 19.9 1995 181 1,249 135 319 146 254 1 0 463 1,822 2,285 20.3 1996 191 1,201 146 305 128 238 1 0 466 1,744 2,210 21.1 1997 196 1,174 157 314 122 205 2 1 477 1,694 2,171 22.0 1998 212 1,158 138 295 129 201 1 1 480 1,655 2,135 22.5 1999 225 1,140 126 284 135 213 0 1 486 1,638 2,124 22.9 SOURCE: October EEO and IADS data. Women as Percent of Faculty by Rank 40% Women Faculty as Percent of Total Professor Associate Assistant 40% 30% 30% 20% 20% 10% 10% 0% 0% 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Source: Office of Budget, Planning and Analysis-University of Wisconsin-Madison Data Digest, 1999-2000 (p. 31) UW-Madison Fac Doc 1540 - 4 December 2000 http://www.bpa.wisc.edu/datadigest/DataDigest1999-2000.pdf University of Wisconsin-Madison: Annual Report of the Committee on Women in the Uiversity, 1999-2000 Appendix E: Headcount of Faculty and Staff by Gender Headcount of Faculty and Staff by Gender 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 463 439 447 465 462 471 466 477 480 486 2,005 1,974 1,965 1,957 1,900 1,822 1,744 1,694 1,655 1,638 2,444 2,421 2,430 2,419 2,371 2,285 2,210 2,171 2,135 2,124 Executive/Director/ 127 132 137 139 146 146 136 143 156 163 Administrator 200 211 214 215 201 208 206 207 202 203 327 343 351 354 347 354 342 350 358 366 Instructional 414 402 437 465 485 510 556 585 698 753 Academic Staff 596 641 642 681 717 738 832 879 1,075 1,106 1,010 1,043 1,079 1,146 1,202 1,248 1,388 1,464 1,773 1,859 Other 1,563 1,641 1,730 1,811 1,856 1,853 1,882 1,932 2,033 2,180 Academic Staff 1,454 1,496 1,525 1,583 1,631 1,630 1,635 1,687 1,739 1,758 3,017 3,137 3,255 3,394 3,487 3,483 3,517 3,619 3,772 3,938 Classified Staff 2,718 2,722 2,729 2,755 2,793 2,758 2,706 2,728 2,750 2,804 2,173 2,121 2,137 2,153 2,175 2,108 2,086 2,107 2,126 2,141 4,891 4,843 4,866 4,908 4,968 4,866 4,792 4,835 4,876 4,945 Employes-in-Training 132 163 173 186 204 221 262 275 255 237 364 405 429 448 450 443 466 474 466 452 496 568 602 634 654 664 728 749 721 689 Graduate Assistants 1,427 1,487 1,570 1,589 1,596 1,541 1,557 1,592 1,713 1,903 2,713 2,763 2,775 2,689 2,665 2,606 2,445 2,418 2,472 2,613 4,140 4,250 4,345 4,278 4,261 4,147 4,002 4,010 4,185 4,516 Total 6,820 6,994 7,241 7,407 7,551 7,492 7,565 7,732 8,085 8,526 9,505 9,611 9,687 9,726 9,739 9,555 9,414 9,466 9,735 9,911 Grand Total 16,325 16,605 16,928 17,133 17,290 17,047 16,979 17,198 17,820 18,437 SOURCE: October EEO and IADS data. NOTES: LTEs, Student and Unclassified hourly workers excluded. Excludes University Hospitals & Clinics staff- see technical note 4. Instructional academic staff increased over 200 in 1998 due to the merger of Physicians Plus Medical Group & the UW Medical Foundation. Faculty UW-Madison Fac Doc 1540 - 4 December 2000 Women Men Total Women Men Total Women Men Total Women Men Total Women Men Total Women Men Total Women Men Total Women Men Source: Office of Budget, Planning and Analysis, University of Wisconsin-Madison Data Digest, 199-2000 (p. 30) http://www.bpa.wisc.edu/datadigest/DataDigest1999-2000.pdf